Priority Management

Setting Right Priorities

The Purpose of Setting PrioritiesPriorities are about:Making time to attend to important mattersGetting tasks doneKeeping track of tasks to monitor progress

Challenges in Setting PrioritiesUnderstanding goals & expectationsAssign list of all tasks & determine must-do itemsScopeTimelineRelationships consider involving others in completion of effortsDefining GoalsBegin with the end in mind Stephen Covey

Determine the desired end result

Set short-term objectives for achieving goals

Adjust objectives as conditions change

PrioritizingRank tasks in order of importanceBuild in-time for the unexpectedLeave time for thinking and planningRemain flexibleRealize you wont finish everything

Prime TimeWhen do you have the most energy?

When are there fewest interruptions?

When can you schedule private time?

Procrastination Break a large job down into smaller parts

Do the easy parts first

Time yourself

Punish yourself

Reward yourself

Tips for Productive MeetingsAttend only essential meetingsCome prepared and participate effectivelyWhen you are chairing a meetingChoose a good timeImpose a time limitSet a reasonable agenda

The Art of Priority ManagementGet to meetings early so you can compose yourself before others arrive.Practice doing just one thing at a time, giving it your full attention.Pause after you finish one task before beginning another.Say No and mean it:When the timings just not rightWhen you have other prioritiesWhen someone suggests something youd like to consider

In closing

Time is one of your most valuable assetsPlanning and organization are the key to priority managementEliminating time thieves allows you to accomplish essential tasksControl your schedule instead of being controlled by it