session #2: the evolution of donation process and planning
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Session #2: The Evolution of Donation Process and Planning. Doug Miller 2013. Connect to Purpose. “ Dear Medical staff, - PowerPoint PPT PresentationTRANSCRIPT
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Session #2: The Evolution of Donation Process and
Planning
Doug Miller 2013
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Connect to Purpose“Dear Medical staff, I would like to thank all of you for the care you gave to my donor and their family members. I believe the care you provided allowed for my successful transplant. …. I work in a military hospital serving active duty military, their families, and veterans. This is a job I have always loved and because of your efforts, I will be able to continue to do so. I have found that there is no greater gift in the healthcare field than being able to provide services for those in need as I’m sure you all well know. I just want to remind you that the work you do is vital and so important. It is most appreciated and I ask that you all please continue being the best care givers that I know you are. Again, I send you all (nurses, social workers, doctors, surgeons, aids and any other staff) a heartfelt thanks for taking care of my donor and the needs of the family.”
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Today’s Discussion: Evolution
1. Planning for Donation
2. Donation in Process
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Donation Planning: Current State
• Regulations require OPOs work with hospitals and specify pieces of information that must be shared– Hospital development (HD) plans/yearly
organ donation assessment (YODA)/hospital profile
• Completed annually
• Different requirements depending on size/volume of hospital
• Auditable
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Yearly Organ Donation Assessment (YODA)
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Hospital Development Plan
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Switching Gears
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Donation Planning Evolved: Forward
Focus Hospital Teams
• Yearly Assessment: Pre-Work– Value stream mapped donation process
• HD Plan: PDSA– Mutually defined problem statement,
created goals, piloted actions, measured improvement
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Overview of Key Steps
1. Supportive Family Care and Donor
Management
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Pre-Work Instructions• For each of the 11 key steps, fill in the current way these
steps happen at your hospital with the WHO, WHAT and HOW
• Hooray or headache? Reflect if this is a part of the process that works really well currently (hooray!) or needs some improvement (headache)
• You may complete this part by either directly observing an actual donor case or reflecting on previous donor cases
• Also consider how the process steps may vary if it’s a brain dead (DBD) versus cardiac dead (DCD) donor
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Step 2: Referral
WHO? ICU Nurse (typically)HUC (sometimes delegated to if busy)
WHAT? Makes the initial call to UW OTD
HOW? Identifies patient met clinical triggersCalls StatlineProvides information from chartCreate plan for follow-up communication with UW OTD
Hooray or Headache?
Hooray - works well
What’s happening? Patient meets criteria for a referral to UW OTD
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PDSA
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Only-Child Mentality: So, how does this effect my life?
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What is a Potential Donor?
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What Is The True Denominator for Potential Organ Donation?
Eligible Deaths
Other Potential Donors Not Declared Brain Dead
Other Potential Donors(DCD, > age 70, etc.)
•Medically suitable (to the best of our knowledge – ex: serologies)
•Within our normal practice to pursue either DBD or DCD donation
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Potential Donor Data for Next Hospital Cohort
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DSA Metrics and Outcomes
DSA HospitalsTrue Donor Potential
True Conversion
Rate (Goal=90%)
OrgansTransplanted
Per Donor (Goal 3.45)
Forward Focus Team Hospitals
332 61% 3.03
Hospital A 24 42% 3.30
Hospital B 18 44% 3.00
Hospital C 17 59% 2.50
Hospital D 17 35% 3.17
Hospital E 15 60% 2.78
Hospital F 11 45% 3.80
Hospital G 7 43% 3.00
Hospital H 7 71% 2.20
Hospital I 6 33% 2.50
Hospital J 6 67% 3.75
Other Hospitals 26 46% 2.83
Entire DSA 486 57% 3.01
Date Range: 01/01/2011-03/31/2013
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How Do We Start?
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Donation Planning: Priming the Pump
• Expect a different assessment model and planning tools to be used in 2013– Emphasis on more thorough assessment;
consider multi-disciplinary group– No more than 1-2 defined projects; emphasis
on improving consent rate • Assessments and plans need to be completed
and signed by July 1, 2013
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Donation in Process: Best Practices from Forward Focus
• Forward Focus has demonstrated best practices over the last 18 months• Collecting potential donor data, real-time
huddles, after action review of potential donors (not just actual)
• Process is evolving from pilot testing at original 9 Forward Focus teams
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Group Discussion• What excites you most about this
transition?
• What is something you can do by next Tuesday to help get ready for this transition?
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Volunteer to Report out to Plenary?