server, desktop, laptop, printer, copier, scanner and ... · pdf file1 request for quotation...

Request For Quotation

1

REQUEST FOR QUOTATION (RFQ 17/005)

Server, Desktop, Laptop, Printer, Copier, Scanner and Other IT Equipment

Date of issue: Tuesday, 31st October 2017

Closing Date and Time: Wednesday, 15th November 2017 at 5 PM COB

Contact details:

Quotations and enquiries must be submitted via email only

and sent to; [email protected]

Always indicate the RFQ number with your submission

Category IT Equipment

Please quote your lowest price on the item/s listed below and submit personally your SEALED

QUOTATION not later than 5:00 pm on November 15, 2017 at

[email protected]

1. PURPOSE AND SCOPE:

The African Institute for Mathematical Sciences is soliciting to establish a contract for the one time

purchase Server, Desktop, Laptop, Printer, Copier, Scanner and Other IT Equipment.

2. GENERAL REQUIREMENT

a) Late submission of quotation shall not be accepted.

b) Bids exceeding the ABC shall be disqualified.

c) The lowest bidder shall be informed immediately and shall be asked to submit additional

requirements within three days after the opening of bids or during post qualification.

d) Award of contract shall be made to the lowest quotation, and complies with the minimal

specifications and other terms and conditions as stated in the RFQ.

e) Terms of Payment shall be made through check payable to the supplier.

f) The AIMS reserves the right to change individual quantity of each items specify in the RFQ.

g) The AIMS reserves the right to reject any or all bid proposals, or declares the bidding a failure,

or not to award the contract, and makes no assurance that a contract shall be entered into as

a result of this invitation.

h) Quotation need to be submitted by using the technical specification listed in Annex A.

3. PAYMENT:

Vendor shall accept payment in accordance with the payment procedures of the Rwanda. Payment in

advance is permitted under this Contract.

mailto:[email protected]



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4. DELIVERY AND RETURN:

4.1 Shipment and Delivery: Vendor shall ship the Desired Items immediately after being awarded this

Contract and receiving a purchase order or notice to proceed. Vendor shall deliver the Desired Items

within 15 working days after receiving a purchase order or notice to proceed. Desired Items must be

delivered to Secretariat offices site in KACYIRU (Near to SOS National Office)

4.2 Late Delivery: AIMS placing the order under this Contract must be notified in writing if the shipment

of the Desired Items will be delayed for any reason. Any delay in delivery that could cause harm will be

grounds for cancellation of the Contract, and/or obtaining the Desired Items from a third party.

4.3 Return of Unacceptable Items: If AIMS deems the Desired Items to be unacceptable, the Desired

Items shall be returned to Vendor at Vendor’s expense and with no restocking charge. Vendor shall

either make arrangements for the return within five (5) days of being notified that items are

unacceptable, or permit AIMS to arrange for the return and reimburse AIMS for delivery expenses.

5. Miscellaneous

5.1 Inquiries: Inquiries regarding specifications of this RFQ must be submitted in writing to the contact

named below with the exception of questions regarding the bid submission which may be oral. The

deadline for written inquiries is November 8th, 2017 @ 5:00 p.m. All inquiries must be addressed to:

Email: [email protected]

After this RFQ has been released, no contact between the Vendor and the AIMS, other than the

individual listed above, for purposes relating to this RFQ, is permitted. Violation may result in rejection

of the bid.

6.2 Schedule of Events:

Vendors Written Questions Submission Deadline ……… November 8th, 2017

Vendors Submission Deadline……… November 15th, 2017

Selection Notification …………………November 22th, 2017 2:00 PM

6. Quotation Form(Annex B):

The attached Quotation form needs to be completed and signed. Suppliers shall return the completed

and signed Quotation form with their quotation

Note: This is not a Purchase Order.



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ANNEXE A: TECHNICAL SPECIFICATION

Desktop

Item/s and specification/s (minimum)

Qty. Unit Price

Total Amount (VAT exclusive)

Dell OptiPlex 9020 Micro PC

Processor: 4rd generation Intel® Core™ i7-6700 Processor (Quad Core,

8MB, 8T, 3.4GHz, 65W)

Operating System: Ubuntu 16.

Hard drive: One (1) TB SSD Hard Drive

Memory: 16 GB Dual Channel DDR3 SDRAM at 1600MHz

Graphics: Integrated Intel® HD Graphics 4600

LAN Card: Integrated Intel® I217LM Ethernet LAN 10/100/1000

Wireless: wireless M.2 802.11ac card

Format: Micro

Standard I/O Ports : 6 USB 3.0 , 45 - RJ Network Connector, VGA

, DisplayPort; ,GHS Front, Mic-in Front re-taskable to headphone

External Antenna Optional, DisplayPort/HDMI/Serial+PS2 Optional

Warranty:

One (1) year on parts and services , and pickup and return service

Accessories

Dell OptiPlex Micro All-in-One Mount for E-Series Displays

Dell Wireless Keyboard & Mouse – KM714

Dell OptiPlex Micro Dual VESA Mount

-15-

-15-

-15-

-15-


4

Monitor


Qty. Unit Price


Dell Ultra Sharp 32 UltraHD Monitor – UP3214Q -20- _______ ____________


5

Laptop


Qty. Unit Price


Dell Precision 6000 M6700

Processor: 4rd generation Intel(R) Core(TM) i7-6500U CPU @ 2.50GHz

Operating System: Ubuntu

Hard drive: 512GB SSD 6Gb/s

Memory: DIMM16GB 1866MHz

Optical Drive: DVD+/-RW

Display Options: 14" HD+(1920x1080) Wide View: anti-glare, LED-

backlit

Graphics: NVIDIA Quadro K4000M with 4GB GDDR5 dedicated

memory

Networking: integrated intel 82579M/v10/100/1000 Gigabit Ethernet

Dell Wireless 1540(802.11 a/n dual band high speed Wi-Fi half Mini-

Card)

Bluetooth: Dell Wireless 380 Bluetooth® 4.0

Standard I/O Ports: 2 - USB 3.0, 1 – DisplayPort ,1 - Wireless switch, 1 –

VGA, 1 - RJ-45, 1 - eSATA / USB 2.0 , 1 – HDMI, 1 - Lock Slot , 2 - USB 2.0

1 - IEEE 1394 , 1 - Microphone ,1 – Headphone ,1 - 10-in-1 media card

reader, 1 - SmartCard reader, 1 - 54mm ExpressCard slot

Multimedia: Dual integrated high quality speakers and dual integrated

noise cancelling digital array microphones standard, FHD video

webcam

Battery Options: 9-cell (97Wh) with Express Charge™;

Warranty: One (1) year on parts and services , and pickup and return

service

-10-

_______ ____________


6


Qty. Unit Price


Dell Latitude E7470

Processor: Intel® Core™ i7-6600U (Dual Core, 2.6GHz, 4M cache,

15W)

Operating System: Ubuntu

Hard drive: 512GB SSD SATA 6Gb/s

Memory: 16GB (2X8GB) 2400MHz DDR4 Memory

Graphics: NVIDIA Quadro K4000M with 4GB GDDR5 dedicated

memory

Networking: Intel® Dual-Band Wireless-AC 8260 Wi-Fi + BT 4.1 Wireless Card (2x2), RJ-45 Integrated Intel 82579M/V 10/100/1000 Gigabit Ethernet;



Standard I/O Ports: SIM card slot, USB 3.0, DisplayPort, Headphone,

Microphone, 10-in-1 media card reader, HDMI, RJ-45

Display: 14" QHD (2560x1440) Touch, Corning® Gorilla® Glass NBT,

camera/mic,



webcam

Chipset: Mobile Intel® QM77 Express

Warranty:


-15-

_______

____________


7


Qty. Unit Price


Dell latitude 5480

Processor: Intel® Core™ i5-7200U (Dual Core, 2.6GHz, 4M cache,

15W)

Operating System: Windows 10 Home, 64-bit

Hard drive: One (1) TB SATA Hard Drive 7200 rpm

Memory: 8GB, DDR4-2400MHz DDR4, (1x8G)

Graphics: NVidia GM108M [GeForce 930M]

Wireless: Qualcomm Atheros Killer N1525 Wireless-AC

Display: 15.6" UltraSharp™ FHD IPS (1920x1080) Wide View Anti-

Glare LED-backlit w/Prem Pn Grnt, Non-touch

Networking: Intel® Dual-Band Wireless-AC 8265 Wi-Fi + BT 4.2

Wireless Card +Bluetooth 4.1, RJ-45 Integrated Intel 82579M/V

10/100/1000 Gigabit Ethernet;




webcam Standard I/O Ports: SIM card slot, USB 3.0, DisplayPort, Headphone,




Warranty:


-5-

_______

____________

http://www.dell.com/en-us/work/shop/cty/pdp/spd/precision-15-5520-laptop/xctop5520hwus_2?oc=xctop5520hwus_2&model_id=precision-15-5520-laptop&l=en&s=bsd&selectionState=eyJGUHJpY2UiOjE3NjguNzYsIk9DIjoieGN0b3A1NTIwaHd1c18yIiwiUXR5IjoxLCJNb2RzIjpbeyJJZCI6MTEsIk9wdHMiOlt7IklkIjoiVUJVTlRVIiwiUHJpY2UiOjE2LjM3fV19LHsiSWQiOjMsIk9wdHMiOlt7IklkIjoiMTZHMUROIiwiUHJpY2UiOjI2NS42N31dfSx7IklkIjozNzIsIk9wdHMiOlt7IklkIjoiTk9PUFQifV19LHsiSWQiOjc0OSwiT3B0cyI6W3siSWQiOiJDSTdTTUwifV19LHsiSWQiOjEwMDMsIk9wdHMiOlt7IklkIjoiVUJVTlRVIn1dfV19


8


Qty. Unit Price


Dell latitude 3580

Processor: Intel® Core™ i5-7200U (4M Cache, up to 3.1 GHz)

Operating System: No OS

Hard drive: One (1) TB SATA Hard Drive 7200 rpm

Memory: DIMM 8Gb 2133MHz DDR4 (1x8G)

Optical Drive: DVD-ROM

Graphics: NVidia GM108M [GeForce 930M]

Wireless: Qualcomm Atheros Killer N1525 Wireless-AC

Bluetooth: Dell Wireless 380, Bluetooth® 4.0

Display: LCDs 14’’ FHD (1920x1080) Wide View Anti-Glare


Standard I/O Ports: SIM card slot, USB 3.0, DisplayPort, Headphone,




noise cancelling digital array microphones standard

Networking: Intel® Dual-Band Wireless-AC 8260 Wi-Fi + BT 4.1 Wireless Card (2x2), RJ-45 Integrated Intel 82579M/V 10/100/1000 Gigabit Ethernet;

Warranty: One (1) year on parts and services , and pickup and return service

-5- _______

____________


9

Server


Qty. Unit Price


Dell PowerEdge R930xd Rack Server

Processor: 2x Intel Xeon E7-4850 v4 2.1GHz,40M Cache,8.0GT/s QPI

22C/44T,HT,Turbo (115W) DDR4 1:1 MaxMem 1866Hz

Chassis: 2.5" Chassis with up to 8 Hard Drives

Format : 2 U Rack


Hard drive: 1.2TB 10K RPM SAS 12Gbps 2.5in Hot-plug Hard Drive,

800Gb SAS SSD HDD

GPU Card : NVIDIA® Tesla®

Memory: 32GB RDIMM, 2400MT/s, Dual Rank, x8 Data Width

Optical Drive: 16X DVD+/-RW drive

Internal Controller: PERC H330, PERC H730P

Network : Intel Ethernet X540 DP 10Gb BASE-T Server Adapter

Network : Intel Ethernet I350 QP 1Gb Server Adapter

Power : Redundant power supplier 750W , 1:1

USB Keyboard and USB Mouse

Warranty:

3 Year ProSupport and NBD On-Site Service

-2-

-6-

-4-

-2-

-16-

-4-

-4-

-1-

_______

____________


10


Qty. Unit Price



Processor: 2x Intel® Xeon® E7-4850 v4 2.6GHz,40M Cache,9.60GT/s

QPI,Turbo,HT,22C/44T (145W) Max Mem 2400MHz


Format : 2 U Rack


Hard drive: 2TB 10K RPM SAS 12Gbps 2.5in Hot-plug Hard Drive

800Gb SAS SSD HDD









Warranty: 3 Year ProSupport and NBD On-Site Service

-2-

-6-

-4-

-2-

-16-

-4-

-4-

-1-

_______

____________


11


Qty. Unit Price



Processor: 2x Intel® Xeon® E7-4850 v4 2.6GHz,40M Cache,9.60GT/s

QPI,Turbo,HT,22C/44T (145W) Max Mem 2400MHz


Format : 2 U Rack


Hard drive: 2TB 10K RPM SAS 12Gbps 2.5in Hot-plug Hard Drive

800Gb SAS SSD HDD









Warranty: 3 Year ProSupport and NBD On-Site Service

-2-

-6-

-4-

-2-

-16-

-4-

-4-

-1-

_______

____________


12

Storage


Qty. Unit Price


Dell EqualLogic PS4100X Array

Hard drive: 2 TB 10K RPM SAS 12Gbps disk drives


-1-

-10-

-4-

_______

____________


Qty. Unit Price


Dell SCv300

Hard drive: 2Tb GB 10K RPM SAS 12Gbps disk drives


-1-

-10-

-4-

_______

____________


Qty. Unit Price


HDD USB 3.0 - 4 To -10- _______ ____________

USB Flash 3.0 8GB 12

USB Flash 3.0 32GB 2


13

Printer/Scanner/Camera/Projector


Qty. Unit Price


HP LaserJet Pro 400 M451dn -2- _______ ____________

HP Scanjet G3110 Scanner or very similar 1

Canon XF200 HD Camcorder

✓ B&H # CAXF200 MFR # 9593B002

✓ INCLUDES FREE

▪ Rode VideoMic with Rycote Lyre Suspension System

▪ Canon BP-975 Intelligent Lithium-Ion Battery Pack (7350 mAh)

✓ 1920 x 1080, 1/2.84" CMOS Sensor

✓ 20x Zoom with Zoom, Focus, Iris Rings

✓ 50Mbps MPEG-2 & 35Mbps MP4 Recording

✓ 4:2:2 Color Sampling

✓ 23.98/29.97p, 59.94i/p

✓ Dual CF & Single SDXC Card Slots

✓ Dual XLR Inputs, 4-Channels of Audio

✓ Orientable Hand Grip

✓ HDMI, WiFi & Ethernet

2

LX900 Color Label Printer

✓ Print Method: Thermal inkjet with Primera Imaging Perfection enhancements

✓ Print resolution : Up to 4800 dpi

✓ Inks: Individual ink cartridges for Cyan, Magenta, Yellow and Black

✓ Colors: 16.7 million

✓ Label Design : BarTender UltraLite Primera Edition included. Can also be used

with most other popular label design

✓ Power: 00-240VAC, 50/60 Hz, 60 watts

2

Logitech HD Pro C920

✓ Full HD 1080p video calling (up to 1920 x 1080 pixels) with the latest version of

Skype for Windows*

✓ 720p HD video calling (up to 1280 x 720 pixels) with supported clients

✓ Full HD video recording (up to 1920 x 1080 pixels) with a recommended

system**

15


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✓ Logitech Fluid Crystal™ Technology

✓ H.264 video compression*

✓ Carl Zeiss® lens with 20-step autofocus

✓ Built-in dual stereo mics with automatic noise reduction

✓ Automatic low-light correction

Logitech G230 Stéréo Gaming Headset 15

http://www.ldlc.com/fiche/PB00147832.html


15

Copier


Qty. Unit Price


Color imageRUNNER C2880

26 Color Copies Per Minute

28 Black/White Copies Per Minute

Auto Duplex (2 Sided Copying)

Auto Document Feeder (RADF)

Electronic Sorting

(2) 550 Sheet Paper Drawers

Paper Sizes: 5-1/2 x 8-1/2 to 12 x 18

Network Print/Scan

Matching Cabinet

Z1-Stapler Finisher (Optional)

Y1-Stapler Finisher (Optional)

Saddle Stitch Finisher (Optional)

Punch Unit (Optional)

Universal Send (Optional)

Fax (Optional)

Or

Canon imageRUNNER ADVANCE C3330i

• 30 pages per minute colour/black

• Duplex document feeder

• Maximum cassette paper size A3+ (305mm x 457mm)

• Maximum bypass paper size SRA3 (320mm x 450mm)

• 2x 550 sheet cassettes

• 100 sheet manual feed

• Duplex

• Copy, print, and color scanning

• Scan to SMB / FTP / Email

• Searchable PDF

• Secured printing

• Adobe PostScript

-2-

_______

____________


16

Networking


Qty. Unit Price


Dell Networking H1048 –Off

48 Port GbE nominal frequency 1 GHz

2 _______ ____________

Dell Networking N3000 Series Switches

8 x 10GbE

1x SFE

2

Dell Networking N4032F Series Switches

24 x 10GbE

1x SFE

2

Dell Networking N4032F Series Switches

8 x 10GbE

1x SFE

2

Dell SonicWALL TZ300 2

Dell SonicPoint 802.11AC 2

Cisco Catalyst 4948 10 Gigabit Ethernet Switch

8 x 10GbE

1x SFE

2

ExtremeSwitching X670-G2-48x-4q 2

http://www.dell.com/us/business/p/networking-n3000-series/fs




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Other IT Equipment


Qty. Unit Price


Armoire RACK, Schneider / Legrand 48’’ 800x800 2 _______ ____________

Wireless Mouse + Keyboard 15

Switch kvm usb 4 ports 2

Multiprise Rack 6

HDMI to VGA convertissor 2

Logitech - Presentation Pointer - Black

Model: 910-001354SKU: 9664127

Laser - Wireless - Radio Frequency - Black - USB

2


18

ANNEXE B: RFQ – Quotation Form

Quotation for must be completed in English, signed and returned to AIMS prior the indicated closing

date/time. The quotation must be in accordance with the instructions contained in this request.

The undersigned, having read the term and conditions of Quotation No 17/005 set out in the attached

document, hereby offers to supply the services specified in the RFQ at the price quoted, in accordance

with any specifications stated and subject term to the Term and Condition set out or specified in the

document.

Signature ______________________________________

Date ______________________________________

Name and Title: Company______________________________________

Address: ____________________________________________________

Tel No: ______________________________________

Email: ______________________________________

Amount Offer ______________________________________

Payment term 30 day accepted


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PREVIOUS EXPERIENCE FORM – ANNEXE C

Description of goods/services/works

Country Total amount of Contract

Contract identification and title and contact detail client

Year project was undertaken

Authorized signature ___________________

Date _________________

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