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01_2003

SERIAL CIRCULAR NO. 1 _2003 Circular letter No. P [PC)487/V/97/Pension/Vol.II Dated: 2-01-.2003

Copy of Board's letter No PC-V/97/1/9/6 dt.27.11.2002 is published for information, guidance and necessary action. Board's letters dated 29.4.2002, 18.8.1998, 2.8.2000, 31.12.1997, 27.1.1998 and 5.8.1999 quoted therein was/were circulated as SC No. 84/2002, 234/1998, 16/2000, 20/1998, 44/1998 and 212/1999 respectively.

Copy of Board's letter No. PC-V/97/1/9/6 dt.27.11.2002 (PC-V/359, RBE No.214/2002).

Sub: Grant of Dearness Relief to Railway Pensioners/Family Pensioner – Revised rates effective from 01.07.2002.

A copy of Office Memorandum No.42/2/2002-P&PW(G) dated 31.10.2002 of Ministry of Personnel, Public Grievances & Pensions (Department of Pension and Pensioners' Welfare) on the above subject is sent herewith for your information and necessary action. As stated in para 2 thereof, these orders will apply to Railway pensioners also.

S.No.

Para No.

No.& date of Deptt.of Pension & Pensioners' Welfare's O.M.

No.& date of Corresponding orders issued by Railway Board.

1. 1 42/2/2001-P&PW(G) dtd.22.3.2002

PC-V/97/I/9/6 dtd.29.4.2002 (RBE No.56/2002, S.No.PC-V/339)

2. 2 23/1/97-P&PW(B) dt.23.2.98 N.A.3. 3 4/59/97P&PW(D) dt.14.7.98

4/29/99-P&PW(D) dt.12.7.2000F(E)III/96/PN1/9 dt.18.8.98F(E)III/96/PN1/9 dt.2.8.2000 RBE No.138/2k.

4. 4 & 5

45/52/97-P&PW(E) dt.16.12.97 i) F(E)III/97/PN1/Ex-gratia/3 dt.31.12.97 (RBE No.194/97, S.No.PC-V/28)ii) F(E)III/97/PN1/Ex-gratia/5 dt.27.1.98 (RBE No.19/98, S.No.PC-V/38)

5 7 45/73/97-P&PW(G) dt.2.7.99 F(E)III/99/PN1/21 dt5.8.99

02_2003SERIAL CIRCULAR NO.2/2003

Circular letter No. P [R)66/NDA Dated: 16-1 -2003

Copy of Board's letter No. E(P&A)II-2002/HW-2 dt.27.11.02 is published for information, guidance and necessary action. Board's letters dated 30.4.02 and 1.11.02 quoted therein was circulated as SC No.67/02 and 2125/02, respectively.

Copy of Board's letter No. E(P&A)II-2002/HW-2 dt.27.11.02. (RBE No.213/02)

Sub: Rates of Night Duty Allowance w.e.f. 1.7.2002.

Consequent to sanction of an additional instalment of Dearness Allowance, vide this Ministry's letter No.PC-V/97/1/7/14 dated 1.11.2002, the President is pleased to decide that the rates of Night Duty Allowance, as notified vide Annexures 'A' and 'B' of Board's letter of even number dated 30.4.2002 stand revised with effect from 1.7.2002 as indicated at Annexure 'A' in respect of 'continuous' 'Intensive' 'Excluded' categories and workshop employees, and as indicated at Annexure 'B' in respect of 'Essentially Intermittent' categories respectively.

This issues with the concurrence of the Finance Directorate of the Ministry of Railways.

ANNEXURE'A'

Rates of Night Duty Allowance with effect from 1.7.2002 for 'Intensive', 'Continuous' and 'Excluded' categories and Workshop staff at the various places classified as 'A-I', 'A', 'B-1, B-2, and Ordinary localities including 'C' class cities.S.No. Pay slabs in

Vth Pay Commission's scales

A-I A B-1 B-2 Ordinary Localities including 'C' class cities.

Rs. Rs. Rs. Rs. Rs.1 2550-2605 18.65 18.55 18.45 18.35 18.252. 2606-2790 19.50 19.40 19.30 19.20 19.053. 2791-3230 21.85 21.75 21.60 21.45 21.304. 3231-3440 24.15 24.05 23.90 23.75 23.605. 3441-4125 27.35 27.20 27.05 26.90 26.756. 4126-4270 30.25 30.10 30.00 29.85 29.707. 4271-4480 31.50 31.40 31.25 31.10 30.958. 4481-4630 33.15 32.90 32.65 32.50 32.209. 4631-4870 34.50 34.30 34.05 33.90 33.6010. 4871-5165 36.40 36.15 35.95 35.80 35.4511 5166-5465 38.50 38.30 38.05 37.90 37.6012. 5466-6210 42.20 41.95 41.75 41.60 41.2513 6211-6655 46.85 46.60 46.30 46.05 45.5014. 6656-6955 4950 49.25 48.95 48.65 48.1015. 6956-7850

& above.53.75 53.45 53.20 52.90 52.35

ANNEXURE'B'

Rates of Night Duty Allowance with effect from 1.7.2002 for 'Essentially Intermittent" categories at various places classified as 'A-I', 'A', 'B-1, B-2, and Ordinary localities including 'C' class cities.

S.No. Pay slabs in Vth Pay Commission's scales

A-I A B-1 B-2 Ordinary localities including 'C' class cities.

Rs. Rs. RS. RS. RS.1 2550-2605 12.45 12.35 12.30 12.25 12.152. 2606-2790 13.00 12.95 12.85 12.80 12.703. 2791-3230 14.55 14.50 14.40 14.30 14.204. 3231-3440 16.10 16.05 15.95 15.85 15.755. 3441-4125 18.25 18.15 18.05 17.95 17.856. 4126-4270 20.15 20.05 20.00 19.90 19.807. 4271-4480 21.00 20.95 20.85 20.75 20.658. 4481-4630 22.10 21.95 21.75 21.65 21.459. 4631-4870 23.00 22.85 22.70 22.60 22.4010. 4871-5165 24.25 24.10 23.95 23.85 23.6511 5166-5465 25.65 25.55 25.35 25.25 25.0512. 5466-6210 28.15 27.95 27.85 27.75 27.5013 6211-6655 31.25 31.05 30.85 30.70 30.3514. 6656-6955 33.00 32.85 32.65 32.45 32.0515. 6956-7850

& above.35.85 35.65 35.45 35.25 34.90

03_2003SERIAL CIRCULAR NO. 3 /2003

Circular letter No. P [R)436/IREM/V. Dated: 09-1 -2003

Copy of Board's letter No. E(NG)I-2002/PM10/1 dt.2.12.02 is published for information, guidance and necessary action. Board's letters dated 13.7.99 and 12.11.2001 quoted therein was circulated as SC No.200/99 & 260/01, respectively.

Copy of Board's letter No.. E(NG)I-2002/PM10/1 dt.2.12.02 (RBE No.219/02)

Sub: Promotional opportunities to Laboratory Assistants in Medical Department – Relaxation of condition of minimum service.

In terms of this Ministry's letter No.PC-V/97/1/11/25(2) dated 13.7.99 as incorporated in IREM Vol.I (1989 Edition) as Note (ii) below Para 165(3) vide ACS No.128, issued under this Ministry's letter no.(NG)II/2001/RR-1/20 dated 12.11.2002, persons in service as on 1.8.98 who entered the grade Rs.3200-4900 as Lab. Assistant with the then existing qualification of Matriculation with Science with or without one year's experience in Pathological or Biochemical Laboratory are eligible for promotion to grades Rs.4000-6000 and Rs.4500-7000 after they complete 10 years service in each grade, viz., Rs.3200-4900 and Rs.4000-6000.

Both the federations, viz., AIRF and NFIR in their respective PNM meetings with the Board have sought reduction in service condition of 10 years in each relevant grade for promotion of lab. Assistant Gr.II (Rs.3200-4900 ) as Lab. Assistant Gr.I (Rs.4000-6000) and for promotion of Lab.Assistant Gr.I (Rs.4000-6000) as Lab.Technician/Asstt.Chemist (Rs.4500-7000).

The matter has been considered by the Ministry of Railways. It has been decided that the service condition of 10 years in each relevant grade for promotion to the respective higher grades in pay scales Rs.4000-6000 and Rs.4500-7000 may be reduced to six years in each grade provided the employees concerned are judged by trade test/practical test and are found suitable otherwise.

Accordingly, the Indian Railway Establishment Manuel, Vol.I, 1989 edition, may also be amended as per Advance Correction Slip No.142 enclosed.

INDIAN RAILWAY ESTABLISHMENT MANUAL, VOLUME-I (1989 EDITION)ADVANCE CORRECTION SLIP NO.142

Chapter-I, Section 'B', sub-section III-Recruitment and Training.

Substitute the following for the existing Note (ii) below Para 165(3), incorporated vide ACS No.128, issued under Board's letter no.(NG)II/2001/RR-1/20 dated 12.11.2001:-

"(ii). Persons in service as on 1.8.98 who have entered the grade Rs.3200-4900 as Lab.Assistant with the then existing qualification of Matriculation with Science with or without one year's experience in Pathological or Biochemical Laboratory will continue to be considered eligible for promotion to grades Rs.4000-6000 and Rs.4500-7000 after they have completed 6 years in each grade, viz., Rs.3200-4900 and Rs.4000-6000, subject to their passing a Trade test/Practical test and are found suitable otherwise".

(Authority: Ministry of Railway's letter no.(NG)I-2002/PM10/1 dated 2.12.2002)


Circular letter No. P [R)673/I Dated: 09-1 -2003

Copy of Board's letter No. E(MPP)2002/3/31 dt.22.11.02 is published for information, guidance and necessary action.

Copy of Board's letter No.. E(MPP)2002/3/31 dt.22.11.02 (RBE No.210/02)

Sub: Training facilities for staff in newly created zones.

At present all zonal railways have their own training centres catering to the training needs of all categories of Staff of Group 'C' & "D". With the creation of new zones, it has been decided that existing training centres may cater to staff, supervisors etc. of the same areas/jurisdiction that they were catering to before the formation of new zones.

The same would hold when calling up for options for trainers, instructors etc.

The Departmental Heads be made responsible for ensuring that staff due for mandatory training courses are sent on time and not allow any back log to be created.


Circular letter No.P [R)676/I Dated: 09 -1 -2003

Copy of Board's letter No. E(Sports)2002/Policy/TR/3 dt.27.11.02 & 27-12-02 are published for information, guidance and necessary action. Board's letters dated 8-4-91 quoted therein was circulated under letter No.P(R)464/MC dt.17.5.91, [ Master Circular No. 24].

Copy of Board's letter No. E(Sports)2002/Policy/TR/3 dt.27.11.02 & 27-12-02 . (RBE Nos.216/02, 229/02)

Sub: Inter Railway/Inter-Divisional transfer of sportspersons Recruited against sports quota.

In the last sentence of para 5.1 of Master Circular No.24 issued under this Ministry's letter no.(NG)-I/90/TR/46 dated 8.4.1991, it has been stipulated that requests from Railway Servants recruited against sports quota for inter Railway transfer, in any grade, should not be entertained. The matter has been reviewed by the Ministry of Railways and in partial modification of the aforesaid provision it has been decided that requests for transfer of Sportspersons recruited against sports quota from one Railway/Unit/Division to another Railway/Unit/Division may be considered subject to the following conditions:-

(i) the sportsperson should have completed ten years service on the Railways;(ii) he/she is no longer active in sports

(iii) requests for inter-divisional/inter-unit transfers within the same Railway are decided personally by Divisional Railway Managers/Head of unit/PHODs; and(iv) requests for inter-Railway transfers are considered at the level of the General Manager and referred to Railway Sports Promotion Board (RSPB) for prior approval

2. However, exceptions to the above rule can be made in the following circumstances:

(i) when the spouse of the sportsperson is also an employee of Central/State Government/Public Sector and the Sportspersons requests for transfer to the place of posting of the spouse;(ii) when a Sportspersons has been afflicted with a serious physical or mental ailment rendering him/her unfit for competitive sports and he/she desires to be transferred to another place where better treatment facilities for the ailment are available, and(iii) When a Sportspersons requests for transfer on mutual basis from one Zone/Division/Unit to another provided both such employees are Sportspersons.

2.1 However, cases involving requests for inter-Railway transfer should be referred by the General Manager for approval to the Railway Sports Promotion Board as in respect of cases referred in para 1(iv) above.

3. The general conditions governing request transfers like educational qualifications prescribed for recruitment to the category/post, to which transfer has been sought for, assignment of bottom seniority etc. will apply in all cases of transfer of Sportspersons on their own request.

Copy of Board's letter No. E(Sports)2002/Policy/TR/3 dt. 27-12-02 . (RBE Nos. 229/02)

Sub: Inter Railway/Inter-Divisional transfer of Sportspersons Recruited against sports quota..

***Instructions issued vide Board's letter of even number dated 27-11-02 [RBE No. 216/02] on the above subject may be treated as SC No. 18 to MC No. 24 [Para 5.1].

06_2003SERIAL CIRCULAR NO._6_/2002

Circular letter No.P(PC)487/V/Imp/97/Vol.IV. Date: 08- 01-2003

Copy of the Railway Board's letter No.PC-V/2002/R-IV/3(BRSH) dated 1.11.2002 (PC-V/357,RBE No.201/2002) is published for information, guidance and necessary action. Board's letter dated 16.10.97 and 1.10.99 quoted therein were circulated as 170/97 and 276/99.

Copy of the Railway Board's letter No. PC-V/2002/R-IV/3(BRSH) dated 1.11.2002 (PC-V/357,RBE No.201/2002)

Sub: ACP Scheme for Railway Servants – Clarification regarding.…..

Pursuant to the V CPC's recommendations, the entry grade of Physicist on the Railways was revised to Rs.6500-10500 vide Board's letter NoPC-V/97/I/RSRP/1 dated 16.10.97. The issue of according adequate promotional avenue to the category of Physicist was under consideration of this Ministry for quite some time. In the background of ACP Scheme having been adopted on the Railways, the Ministry of Railways have now decided that the higher grades for the Physicist have to be found through ACP Scheme. While the first financial upgradation of Physicist will be to the grade of Rs.7500-12000, for second ACP the grade of Rs.10,000-15,200 shall be available for the Physicists, in accordance with specific recommendations of V CPC. As such, the Physicist will be eligible for career progression in the following manner subject to all other terms and conditions laid down in Railway Board's letter No.PC-V/99/I/1/1 dated 01.10.99.Designation IV CPC Scale

(RS.Replacement Scales (RS.)

Equivalent Revised Scales(RS.)

Remarks

Physicist 1640-2900 2000-3500 6500-10500 Already introduced.2500-4000 7,500-12,000 To be found

through ACP Scheme.

3000-4500 10,000-15,200 To be found through ACP Scheme.

07_2003

SERIAL CIRCULAR NO. 7 /2003 Circular letter No. P [R)219/I Dated:09-1 -2003

Copy of Board's letter No. F(E)II/2002/DE1/1 dt.22.11.02 is published for information, guidance and necessary action. Board's letter dated 31-5-02 quoted therein was circulated as SC No.115/02.

Copy of Board's letter No.. F(E)II/2002/DE1/1 dt.22.11.02 (RBE No.212/02)

Sub: Incentive package to Railway officers and staff on deputation to RAILTEL Corporation of India Ltd.

Rail Tel Corporation of India Limited (RCIL/Rail Tel) has been formed as a Public Sector Undertaking under the Ministry of Railways. Rail Tel will be laying optical fibre cable along the railway track and will be providing communication for Railways' train control, operational and safety systems. Keeping these facts in view, Board have decided to provide the following additional facilities of the officers/staff to Indian Railways proceeding on deputation to Rail Tel in addition to general terms and conditions of deputation:-

i) Use of Railway Rest Houses .Use of railway rest houses, both while on duty or on leave will be permitted as for Railway officers/staff.

ii) Use of Privilege passes .Railway officers and staff on deputation to Rail Tel shall continue to be eligible for privilege passes and Privilege Ticket Orders according to their entitlement till normal period of deputation. For this purpose, blank cheque pass books (all classes) may be given by concerned Railways. Rail Tel shall issue the passes as per entitlement, affixing a distinct stamp i.e. "Rail Tel Corporation of India Limited" to the staff on deputation with them. The corporation, in all cases, shall send information to the parent Railway of the employees, or the office in which Privilege Pass account of the employee is maintained, for the purpose of proper accountal .

iii) Issue of Duty Cheque passes .Rail Tel is authorized to issue cheque passes, on duty, to the officers and staff on deputation from Railway. For this purpose, blank cheque pass book ( all classes) shall be made available by the Railways to the concerned Corporation offices as under:

Northern Railway : To railway deputationists working in corporate officeand Northern region.

Eastern Railway : To railway deputationists working in Eastern region.Western Railway : To railway deputationist working in Western region.South Central Railway : to railway deputationist working in Southern region

and on South Central Railway.

(b) Officers/staff working on Corporate office will be given duty cheque passes available on all Indian Railways, and officers/staff working in regional offices of Rail Tel will be given duty cheque passes valid for the Zonal Railways, which come under the jurisdiction of their respective region. This facility shall be available only for 2 years and the same will be reviewed thereafter.

(c) The officers and staff on deputation to the Corporation shall be entitled for duty cheque pass for self only, as per entitlement. The Corporation shall maintain proper account for the duty passes,

issued by them. For this purpose, the Corporate office shall advice Northern Railway regarding the passes issued to the employees in Corporate office and in Northern Region. Debits of full cost of duty passes issued will be raised by the Northern Railway against Rail Tel for reimbursement periodically. Similar action will be taken by Eastern, Western and South Central Railways in respect of passes issued to the Rail Tel, in the Eastern, Western and Southern regions respectively.

(iv) Extension of Railway Medical facilities:Serving officers/staff will continue to enjoy Railway medical facilities, if they were enjoying the same before proceeding on deputation to the Corporation. In terms of Para 607 of IRMM, Vol.I (Third Edition-2000) Rail Tel Corp. would pay annual contribution on the basis of per capita expenditure on a Railway employee on an All Indian Railways basis multiplied by the number of Railway employees on deputation with them who have opted for these rules.

(i) Retention of Railway accommodation :Instructions relating to retention of railway accommodation at the previous place of posting in favour of officers on deputation to Rail Tel have already been issued vide Board's letter no.(G)2000/RN5-5 dated 31.5.2002 which may be connected.

These orders are valid initially for a period of 3 years or till further review by the Board.Board desires that the above may be given wide publicity by publishing in the Railway's News

letters for information of all concerned so as to attract willing and capable officers and staff for the Rail Tel Corporation of India Limited.

08_2003SERIAL CIRCULAR NO. 8_ /2003

Circular letter No. P [R]673/II Dated: 09 -1 -2003

Copy of Board's letter No. E(MPP)2000/3/8 dt.7.11.02 is published for information, guidance and necessary action. Board's letter dated 29-6-01 quoted therein was circulated as SC No. 142/01.

CSO is requested to furnish the details of number of staff who have already received training in First Aid and the action plan regarding the number of front line staff who would undergo training in First Aid during the year 2002-2003 may be furnished immediately to the Railway Board.

Copy of Board's letter No. E(MPP)2000/3/8 dt.7.11.02 (RBE No.202/02)

Sub: Report of the Railway Safety Review Committee (Part-II) 1998 - Ticket Checking staff to be imparted training in Fire Fighting and First Aid. Recommendation No.109.

In continuation of Board’s letter no.(MPP)2001/19/3 - Recommn.109 dated 29.6.2001 issued under RBE No.128/2001, a training programme in First Aid of five days duration to the front line staff of Railways is enclosed. The following modalities may be followed in implementing the above scheme.

1. The above training module should not be incorporated in the regular initial, promotion, refresher courses and should be organized as a special course, as already a 4-lecture module is included in the refresher course.

2. The training module should, mandatorily, be organized for Assistant Drivers/Drivers, Guards, Ticket Collectors, Train Superintendents, Coach attendants, Train Examiners, Train Lighting and Air Conditioning Staff, Assistant Station Masters/Station Masters and RPF apart from the front line staff. However, other categories of staff from various departments may also be asked to attend the training course.

3. The above training module should be implemented at the Divisional level under the able guidance of Chief Medical Superintendent/Sr.Divisional Medical Officers in co-ordination with the Personnel Branch of the Division using the necessary resources available therein, since ZTCs/STCs are already pre-occupied with their initial/promotional/refresher/specialised courses and

4. The First Aid Training programme should be refreshed every three years for the categories of staff stated at (2) above and for the staff of other categories it may be once in 5 or 6 years.

Sufficient copies may kindly be made and circulated to all concerned for implementation with immediate effect. The same can be accessed from the Rail Net under the “Management Services Directorate” site also.

Railways were requested vide Board’s letter dated 29.6.2001 to furnish details of number of staff who have already received training in First Aid during 2001-2002. The action plan as to how many would undergo training during the year 2002-2003 may also be advised.

The above details may be furnished at the earliest for perusal of Board.

TRAINING IN FIRST AID TO THE FRONT LINE STAFF OF INDIAN RAILWAYSINTRODUCTION:-

Indian Railways aims to provide total customer care to the users of its services. In this endeavor, it is visualized that the traveling passengers receive to a package of services that lead to, not only his/her total satisfaction but also his/her delight. A number of passengers get minor accidental trauma, have early symptoms and signs of illnesses and also suffer from acute episodes of chronic illnesses during travel. These need urgent medical attention. This is, in addition to need for immediate first aid during times of train accidents. The passenger expects immediate essential first aid to be provided to him/her, till such time that definitive medical treatment is made available and accessible.

Indian Railways have provided augmented First Aid Boxes in Long Distance Trains (with Train Superintendents/Pantry Cars) and at all ‘A’ Class Model Stations. It is visualized that these augmented First Aid Boxes shall form the backbone of provision of First Aid facilities to the passengers. Hence, the frontline staff, in order to actually provide first-aid facilities, need to be trained adequately in first aid in order that this infrastructure of augmented First Aid Boxes and other First Aid facilities is optimally utilized.

OBJECTIVES:-

The trainee i.e., front line personnel of Indian Railways, should at the end of the course be able to:-

1. Describe the infrastructure for provision of first-aid facilities over Indian Railways.

2. Render scientifically adequate, acceptable and appropriate first aid, in a courteous and prompt manner, during travel and within Railway premises to the travelling passengers, both for illnesses and accidents.

TRAINING PERIOD: Five working days.

TRAINING DURATION: 8 Hours per day

SESSIONS: Twenty i.e. two hours per day

TRAINING METHODOLOGY: Lecture discussions, Demonstration, Hands-on practice, Field Visit, Role Play, Gray Discussions.

PROPORTION OF PRACTICAL (EACH SESSIONS): Not less than 50% of the total duration of a session

TRAINERS: Qualified medical practitioners in modern scientific system of medicine registered with Medical Council of India/State Medical Council.

Day-ISession I Pre-Course Evaluation; Introduction to Principles of First Aid;

Introduction about Infrastructure available for providing First Aidover Indian Railway.

Session II Demonstration of POMKA, and Demonstration of First Aid Boxes (Standard, augmented and of Rajdhani/Shatabdi and other long distance trains with limited halts.

Session III Principles of First Aid.A brief description of the structure and Functions of the Body.Respiration - Natural and Artificial , The Nervous SystemGeneral description of the Heart, Lungs and Blood vessels.Circulation of the Blood. General Dos and don’ts.

Session IV Breathing Trouble - Asthma, Bouts of Cough, Profuse sweating, Fever, Seizures, Pain, Vomitings, Loose Motions, Dehydration, Shock: Signs of Shock

Loss of Consciousness, Vaso Vagal Attacks,What to do when Breathing Stops, Help in Emergency,Mouth-to-Mouth Breathing, Uses of Ambu’s Bag and its use;Uses of Suction Apparatus and its Use.

Day II

Session V Injuries, Wounds caused by Blunt Objects and Sharp Objects,Hemorrhage: Internal and External:

Wounds causing Arterial Hemorrhage.The location of important arteries-Pressure points on the surface.Wounds accompanied by Capillary or Venous Bleeding -Varicose Veins;How to Control Bleeding from open Wounds, Precautions.

Bleeding from special regions.Practical - Compression of arteries - Application of Tourniquet,Pressure Bandage.

Session VI Angina: Ischaemic Heart Disease.What to do in a case of Chest Pain;How to administer Cardiac Massage;

Complications of Cardiac massage.

Session VII Inhalation of Smoke and Fumes;When something gets stuck in the throat, Asphyxiation, ChokingDrowning;Electrical Shock: Effects of Electric Shock, What to Do;Inflammation of Eyes, Styes and Conjunctivitis: Dos and Don’ts;Earache, Otitis Externa,Foreign bodies in Eye, Ear and Nose and swallowing of ForeignBodies by Children e.g. Coins, Buttons, Keys, etc.: Signs and Symptoms.

Session VIII Emergencies Caused by Extremes of Temperature:Dehydration, Hypothermia, heat Cramps, Heat Stroke, Heat, Exhaustion,Signs & Treatment.Loss of Body Heat (Hypothermia): Signs and TreatmentDangerously low Body Temperature in Babies and Sick Persons.Frozen Skin (Frostbite): Signs of Frostbite, Treatment of mildFrostbite: Treatment of severe Frostbite.

Day III

Session IX How to stop nosebleeds: Prevention;Cuts, Scratches, and trivial woundsLarge Cuts: How to close them: Pressure Bandages and Haemostasis;Stitches or sutures with thread; Bandages.

Session X Transport of the injured: Dos and Don’ts;Broken Bones (Fractures): causes, varieties, signs and Symptoms.Treatment of fractures - general principles.Broken Bones that break through the skin (Open fractures);Fractures: immobilization.

Session XI Individual fractures - The skull, Lower Jaw, Spine, Ribs,Breastbone, Collarbone, Shoulder blade.

Session XII Individual fractures (Contd.): Arm, Forearm, Hand, Pelvis,Thigh, Kneecap, Leg and Foot.Special emphasis on: How to set a Broken wrist,Broken Thigh or Hip Bone, Broken Necks and Backs,Broken Ribs.

Day IV

Session XIII Practical - Injuries to Bones and Joints; Principles ofImmobilization; Dealing with Open Wounds.Application of splints.

Session XIV Dislocations, Strains and Sprains: Signs, Symptoms and Treatment.Dislocation (Bones that have come out of place at a joint);Strains and sprains (Bruising or tearing of a twisted joint);

Session XV Asepsis while dealing with wounds: Principles of Care,Cleaning and Dressing: Positioning of the Patient: Dos andDon’ts; Things to Watch for;Special cares for high-risk wounds;Bullet, Knife, and other serious wounds;Bullet wounds in the Arms or legs.Deep Chest wounds;Bullet Wounds in the Head; Deep wounds in the Abdomen.

Session XVI What to do in case of Pain.Emergency problems of the gut (Acute abdomen)Obstructed Gut: Signs.Appendicitis, Peritonitis: Signs of appendicitis;Colicky Pain in the Abdomen: Ureteric Collic;Colicky Pain of Gastro Intestinal Tract including Gall Bladder;Principles of Obstetric Care: Asepsis;Emergency Care in the case of confinement: Stages of LabourSupport.Care of the Baby and the Mother, Umbilical Chord: Cutting of;Care of the Wound; Care of the Mother: Placenta;Hemorrhage: things to watch.Pain in the lower Abdomen amongst Women.

Session XVII Burns: Prevention.First Aid in Burns - Cool Water, No Ice.Minor Burns that do not form Blisters (1st degree):Burns that cause Blister (2 degree);Deep Burns (3rd Degree);Signs and Symptoms, Area and assessment of Burns: do’s andDon’ts.Special Precautions for Very Serious Burns.Burns around the Joints.

Session XVIII Poisoning, Food Poisoning,Some common poisons to watch out for;Signs and TreatmentPoisoning from Pesticides: What to do in PesticidePoisoning;Note: The subject of poisons should be treated in a generalManner. The common poisons classified, and only theirGeneral symptoms, effects and treatment.Snakebite:Signs of Poisonous Snake Bite. Common Cobra or Krait,Russell’s Viper and Saw-scaled viper.Treatment for poisonous snakebiteOther poisonous Bites and stings: the Monitor Lizard (GOH),

Scorpion Sting, Insect Bites,Bee and Wasp Stings, Spider Bites.Bites of Rabid Animals.

Session XIX Right and Wrong Use of Modern Medicines:Guidelines for the use of Medicines;The most Dangerous Use of Medicine;What to Eat when Taking Medicines;When should Medicine not be Taken?Medicine in Liquid Form;How to Give medicine to Small Children;Antibiotics: What they are and How to Use Them:Harmful Effects of Antibiotics.

Session: Recapitulation and Post-Course Evaluation.


Circular letter No.P [R]75/VII Dated: 21 -01-.2003

Copy of Board's letter No PC-V/97/I/7/12(Pt.4) dt.18.12.02 is published for information, guidance and necessary action. Board's letters dated 16.12.97 quoted therein was circulated as SC No. 220/97.

Copy of Board's letter No. PC-V/97/I/7/12(Pt.4) dt.18.12.02 (RBE No.222/2002).PCV No.361

Sub: Payment of Transport Allowance.

In terms of note 6(vii) below para 2 of Board's letter No.PC-V/97/I/7/12 dated 16.12.97, Transport Allowance will not be admissible during absence from duty exceeding 30 days due to leave (including

suffixing and prefixing of holidays), training, tour, etc. It is found that on some of the Railways/Production Units, this provision is being interpreted in an anomalous way as under:-

(a) Where the period of leave/absence from duty exceeds 30 days and falls in the same month, Transport Allowance is not being allowed.

(b) Where the period of leave/absence from duty exceeding 30 days is spread over 2 wage periods, Transport Allowance is being allowed.

To cite an example, if the employee is absent from 1st May to 31st May, he is not being paid Transport Allowance but if he is absent for 31 days continuously from, say, 16 th May to 15th June, he is being paid Transport Allowance for both the months.

The above interpretation is not correct. It is clarified that Transport Allowance is not to be paid for the period of absence from the duty to employees who are absent from duty in a continuous spell exceeding 30 days (including prefixing and suffixing holidays) due to leave, training, tour, etc. When such period of absence falls into two different calendar months, reduction in Transport Allowance is to be adjusted on pro-rata basis.

10_2003SERIAL CIRCULAR NO.10 /2003

Circular letter No.P [R]171/IV Dated: 21-01-.2003

Copy of Board's letter No 2002-E(SCT)I/25/12 dt.19.12.02 is published for information, guidance and necessary action. Board's letters dated 16.3.74 quoted therein is available on page 237 of Brochure on Reservation for SC & ST in Railway services, 1985 Edition.

Copy of Board's letter No. 2002-E(SCT)I/25/12 dt.19.12.02 (RBE No.223/2002).

Sub: Reservation in promotion to Senior Scale on ad-hoc basis.Ref: (i) Railway Board's letter no.(GP)75/1/58 dated 27.2.1978 and 9.1.1979. (ii) Railway Board's letter no.(SCT)68 CM 15/12 dated 16.3.1974.

Please refer to Para –(b) (iv) of the Board's letter no.(GP)75/1/58 dated 9.1.1979 wherein it has been clarified that while drawing up the ad-hoc panels, the instructions contained in Board's letter dated 16.3.1974 regarding reservation of posts for SC/ST officers will apply.

Recently in the meeting of Indian Railway Promotee Officers' Federation (IRPOF) with Board held on 11.11.2002, it was demanded by the Secretary General/IRPOF that the existing instructions on the subject should be reiterated to all the Zonal Railways/Production Units for their information and strict compliance. Accordingly, it is desired that whenever ad-hoc promotions are made on the basis of seniority-cum-suitability, the Board's orders regarding reservation of vacancies to the extent prescribed in favour of Scheduled Castes and Scheduled Tribes may be strictly followed.


Circular letter No.P [R]473/VDated: 16-01-.2003

Copy of Board's letter No F(E)I/2002/AL-28/15 dt.27.12.02 is published for information, guidance and necessary action. Board's letters dated 6.9.94 quoted therein is enclosed.

Copy of Board's letter No. F(E)I/2002/AL-28/15 dt.27.12.02 (RBE No.225/2002).

Sub: Air Travel by Railway Servants.

Attention is invited to Board's letter No.F(E)I/93/AL-28/17 dated 6.9.94 wherein it was stipulated that Railway Servants who are entitled to travel by air under the extant orders may be permitted to travel by a private airline, only in cases where the station to which he/she has to go on official duty is not connected at all by Indian Airlines/Vayudoot.

It has come to the notice of the Ministry of Civil Aviation that Govt. servants have been travelling frequently by private airlines even on the sectors which are well connected by Indian Airlines/Alliance Air and this defeats the very purpose for which the above instructions were issued.

It is, therefore, reiterated that the instructions on the subject should be scrupulously followed. Travel by private airlines may not be resorted to as a matter of routine. Air travel by Railway officials should be carefully planned in advance keeping in view the schedule of Indian Airlines in order to avoid taking recourse to travel by Private airlines. In emergent situations/exceptional circumstances, General Managers, with the concurrence of their FA&CAO may, however, permit travel by private airlines.



Please refer to Board's letters of even number dated 9.2.94 (RBE 9/94) and 25.4.94 (RBE 32/94) on the above subject. The matter has been reviewed and it has been decided that Railway Servants who are entitled/permitted to travel by air under the extant orders may be permitted to travel by a Private Airline, only in cases where the station to which he/she has to go on official duty is not connected at all by Indian Airlines/Vayudoot.

12_2003SERIAL CIRCULAR NO. _12_ /2003

Circular letter No. P [R]96/I Dated: 17 -01-.2003

Copy of Board's letter No E(MPP)2001/6/7 dt.11.12.02 is published for information, guidance and necessary action. Board's letter dated 22.7.02 quoted therein was circulated as SC No. 177/02.

Copy of Board's letter No. E(MPP)2001/6/7 dt.11.12.02 (RBE No.220/2002).

CORRIGENDUM

Sub: Apprentices Act,1961 – Training in Railway Establishments.Ref: Board's letter of even number dated 22nd July,2002.

The following may be inserted in between DCW and ICF in Para 3.3 of the above letter:-

DLW : 120The total remains the same. All other condition in the Master Circular remain unchanged.

13_2003SERIAL CIRCULAR NO. 13/2003


Copy of the Railway Board's letter No.PC-V/97/I/11/9 dated 26.11.2002.2002 (PC-V/360 ,RBE No.215/2002) is published for information, guidance and necessary action. Board's letters dated 16.1.1998 and 31.5.2001 quoted therein were circulated as SC No.32/98 and 127/2001.

Copy of the Railway Board's letter No.PC-V/97/I/11/9 dt.26.11.2002 (PC-V/360, RBE No.215/2002).

Sub: Date of effect Railway Board's letter of even number dated 31.5.2001regarding allotment of appropriate pay scales for Malis.

…..In terms of Railway Board's letter No.PC-V/97/RSRP/1 dated 16.1.98, Malis in IV CPC scale

Rs.775-1025 in Civil Engineering department were allotted the revised pay scale of Rs.2650-4000 (IV CPC scale Rs.800-1150) with effect from 1.1.96. Vide Railway Board's letter of even number dated 31.5.2001, improved pay scale of Rs.2650-4000 has been allotted to Malis in IV CPC scale of Rs.775-1025 working in all other departments at par with that of Malis in identical IV CPC scale working in Civil Engineering Department in Railways with effect from 31.5.2001. The issue of giving effect to Railway Board's orders dated 31.5.2001 from 01.01.96 instead of 31.5.2001 has been under consideration for some time. It has now been decided that Railway Board's orders dated 31.5.2001 would be given effect from 01.01.96 instead of 31.5.2001.

This has concurrence of finance Directorate of the Ministry of Railways.


Circular letter No.P [R]39/V Dated: 21 -01-.2003

Copy of Board's letter No E(G)99 EC 2-3 dt.26.12.02 is published for information, guidance and necessary action. Board's letter dated 8.2.02 quoted therein was circulated as SC No. 33/02.

Copy of Board's letter No E(G)99 EC 2-3 dt.26.12.02. (RBE No. 227/2002).

Sub: Surrender of surplus posts in Railway Workshops having CLW pattern incentive scheme.

***Reference this Ministry's letter of even number dated 8.2.2002 on the above subject.

The last sentence of item (3) of para 1 of the letter referred to above provides that "as and when the newly inducted staff become eligible for promotion, the posts will be restored to their original grade". Since promotions take place to higher grades/posts on occurrence of vacancies in such higher grades/posts, the matter has been reviewed by the Board and it has been decided that the last sentence of item (3) of opening para of the letter ibid should be deleted and hence this item (3) should be read as follows.

"(3) If recruitment subsequently becomes necessary in a cadre in which all posts in initial recruitment grade have already been surrendered, then the required number of higher grade posts will be downgraded and operated in the initial recruitment grade for induction of new staff. In such a situation, the staff in initial recruitment grade, re-deployed elsewhere on being rendered surplus in Workshop, may also be allowed option to come back to the Workshop".

15_2003SERIAL CIRCULAR NO. _15 /2003


Copy of Board's letter No E(G)2002 QR1-7 dt.13.11.02 is published for information, guidance and necessary action. Board's letters dated quoted therein was circulated as SC No. 119/01.

Copy of Board's letter No. E(G)2002 QR1-7 dt.13.11.02 (RBE No 204/2002).

Sub: Retention of accommodation on transfer, deputation, retirement etc. on medical grounds.Ref: Board's letter no.(G)2000 QR 1-23 dated 1.6.2001.

In terms of extant instructions, retention of Railway accommodation on transfer, retirement etc. is permitted initially for a period of 2/4 months and for a further period of 6/4 months respectively on medical or educational grounds. The retention on medical grounds is required to be supported by a medical certificate from an authorised Railway Doctor. NFIR had urged the Railway Board vide the Agenda Item No.6/2002 to review the instructions to permit retention of accommodation on the basis of medical certificates issued by the Doctors in the streams of Homoeopathy, Ayurvedic and Unani medicines also.

The matter has been reviewed and it has been decided that in cases where the employee or his/her family member etc. is receiving treatment from other streams of medicines like Homoeopathy, Ayurveda, Unani, etc. and the employee wishes to avail retention of Railway quarter on transfer/retirement etc. on medical grounds (subject to eligibility as per policy instructions), he may apply in writing to the concerned Medical Officer requesting for a Medical Certificate with details of sickness and subject themselves for medical examination. The Railway Medical Officer on examination of the sick person may issue a Medical certificate with his recommendations, if any, as per his/her assessment.

This issues in consultation with Health and Finance Directorates of the Ministry of Railways.


Circular letter No.P [R]563/VDated: 21 -01-.2003

Copy of Board's letter No E(NG)II/2001/RR-1/35 dt.17.12.02 is published for information, guidance and necessary action.

Copy of Board's letter No. E(NG)II/2001/RR-1/35 dt.17.12.02 (RBE No.221/2002).

Sub: Age limit for recruitment.

Clarifications have been sought by Railways/RRBs regarding age relaxation to serving employees for applying against direct recruitment in various categories indicating inter-alia that a particular provision is inconsistent with the other specified provision.

2. To facilitate appreciation of the matter the relevant provisions in IREM in this regard are reproduced here as follows:-

Para 115 (ii) Upto 3 years (including apprentice categories) in respect of serving Railway employees applying for direct recruitment to initial categories and upto 5 years for posts in the inter-mediate categories.

Para 115(iii) Group 'D' employees applying for recruitment to Group 'C' posts or as apprentice being allowed relaxation to the extent of service in Group 'D' but in any case not exceeding 10 years and also subject to a ceiling limit of 30 years for apprentice categories.

Para 115(iv) For direct recruitment to all Group 'C' and Group 'D' vacancies, serving employees who have put in 3 years continuous service on the Railways will be given age relaxation upto the upper age limit of 40 years in the case of general category candidates, 43 years in the case of OBC candidates and 45 years in the case of SC/ST candidates. Same age concession will be applicable to such of the substitutes as have put in 3 years service continuous or in broken spells.

3. In this connection it is also clarified that the seemingly inconsistent provisions have been allowed to exist in the Manual side by side since the intention is that while having liberalised provisions as in para 115(iv) ibid the already existing age concessions available to serving employees as in para 115(ii) & (iii) ibid should also continue. Accordingly, the provision which is more advantageous for the employees should be applied.

(This also disposes off RRB/Mumbai's letter No.RRB/CH/Misc/2001 dt.13.12.2001).


Circular letter No.P [R]436/IREM/V Dated: 23-01-.2003

Copy of Board's letter No E(NG)II/99/RR-1/98 dt.26.12.02 is published for information, guidance and necessary action. Board's letters dated 10.10.2001 quoted therein was circulated as SC No. 230/01. Copy of Board's letter No. E(NG)II/99/RR-1/98 dt.26.12.02 (RBE No. 228/2002).

Sub: Rules for recruitment to the post of Field Workers in Family Welfare Organisation.

Attention is invited to Board's letter of even number dated 10.10.2001 laying down the Rules for recruitment in Family Welfare Organisation.

The minimum educational qualification for the post of Field Workers (Male/Female) in scale RS. 3050-4590 has been reviewed by the Board. It has been decided that the qualification for direct recruitment to the post of Field Workers will, henceforth, be "10 + 2 in Science (with Chemistry and Biology)". However, the qualification for promotion of Group 'D' staff to the post of Field Workers (Male/Female) from Group 'D' workers of Family Welfare Organisation will continue to be "Class 10 th pass". Group 'D' staff selected for promotion may be given suitable training as required.

Accordingly, the Indian Railway Establishment Manual (1989 edition) may be amended as per Advance Correction Slip No.144 enclosed herewith.

INDIAN RAILWAY ESTABLISHMENT MANUAL VOLUME-I (1989 EDITION)Chapter-1, Section-B, Subsection-III – Recruitment and Training.Advance Correction Slip No.144

1. Add the following words after the existing clause (ii) of sub-para (1) of para 167 A:-"with qualification of class 10th pass".

2. Substitute the following for the existing word "Matriculation" clause (i) of sub-para (2) of para 167 A by the following:-

"10 + 2 in Science (with Chemistry and Biology)"

(Authority: Railway Board's letter no.(NG)II/99/RR-1/98 dated 26.12.2002).


Circular letter No.P[R]473/V Dated: 30 -01-.2003

Copy of Board's letter No E(W)97 PS 5-1/71 dt.27.12.02 is published for information, guidance and necessary action. Board's letters dated 17.5.02 and 27.11.02 quoted therein were circulated as SC Nos.106/02 and 01/03, respectively.

Copy of Board's letter No. E(W)97 PS 5-1/71 dt.27.12.02 (RBE No.226/2002).

Sub: Grant of Privilege Passes/PTO to dependent relatives – Raising the income ceiling.

Reference is invited to Board's letter of even number dated 17.5.2002 on the above mentioned subject, whereby the income ceiling for dependency was revised w.e.f. 1.1.2002 as Rs.2235/- p.m. i.e. Rs.1500/- (pension/family pension) plus Rs.735/- (Dearness Relief on Rs.1500/-) or 15% of the pay of Railway servant, whichever is more.

Consequent upon increase in Dearness Relief to pensioners/family pensioners, w.e.f. 1.7.2002 in terms of Board's Circular No.PC-V/97/1/9/6 dated 27.11.2002 a dependent relative in relation to a Railway servant as described in Railway Servants (Pass) Rules, 1986, shall be deemed to be wholly dependent on the Railway servant only if his/her income w.e.f. 1.7.2002 including pension, dearness relief in terms of

Board's letter No.PC-V/97/1/9/6 dated 27.11.2002, does not exceed Rs.2280/- p.m. i.e. Rs.1500/- (pension/family pension) plus Rs.780/- (dearness relief on Rs.1500/-) or 15% of the pay of Railway servant, whichever is more.


Circular letter No.P [R]473/V Dated: 30-01-.2003

Copy of Board’s letter No E(W)96 PS 5-1/15 dt. 31.12.02 is published for information, guidance and necessary action. Board’s letters dated 11.1.99 and 11.7.2002 quoted therein were circulated as SC Nos. 41/99 and 143/99, respectively.

Copy of Board’s letter No. E(W)96 PS 501/15 dt.31.12.02 (RBE No.231/2002).

Sub: Validity of post-retirement complimentary passes over Konkan Railway.

Instructions have been issued vide Board’s letter of even number dated 11.7.2002 allowing all privilege passes issued to railway employees being valid for journeys over KRC. Queries have been received whether all post retirement complimentary passes would also be valid for journey over KRC. In this connection it is clarified that all post retirement complimentary passes issued to eligible Indian Railway personnel would be valid over KRC system also subject to the conditions laid down in Board’s letter of even number dated 11.1.1999.

This issues with the concurrence of Finance Directorate of Ministry of Railways.


Circular letter No.P [R]64/IV Dated: 30 -01-.2003

Copy of Board's letter No E(MPP)91/13/7/Pt.II dt.27.12.02 is published for information, guidance and necessary action. Board's letter dated 12.3.01 quoted therein was/were circulated as SC No.69/01.

Copy of Board's letter No. E(MPP)91/13/7/Pt.II dt.27.12.02 (RBE No.230/2002).

Sub: Improvement in service conditions of faculty members in training institutions - Sumptuary Allowance.

In continuation of Board’s letter of even number dated 12.3.2001 issued under RBE No.50/2001 on the above subject, following clarification has been received from Ministry of Personnel, Public Grievances & Pension, Department of Personnel & Training, Training Division and reproduced below:-

1. Para 2 (vi) of DOP&T O.M.No.12017/2/86-Trg(TNP) dated 31.3.87 clearly states that sumptuary allowance is admissible to heads of the training institutes.2. The allowance is exempt from Income Tax under Section 10(14) of I.T.Act.3. Sumptuary allowance may be treated at par with transport allowance. In other words, like transport allowance, sumptuary allowance will also not be admissible during absence from duty exceeding 30 days due to leave/training/tour etc.


Circular letter No.P [R]69/III Dated:30 -01-.2003

Copy of Board's letter No. E(P&A)II-2001/RS-13 dt.31.12.02 is published for information, guidance and necessary action. Board's letters dated 3.11.72, 17.7.81 and 17.4.02quoted therein were circulated as SC No. 273/72, letter No.P.69/TP/Vol.III dated 28.7.81 and SC No.68/02 respectively.

Copy of Board's letter No. . E(P&A)II-2001/RS-13 dt.31.12.02 (RBE No.232/2002).

Sub: Payment of allowance in lieu of kilometreage to Running staff for periods of suspension eventually treated as duty for all purposes - PNM/AIRF Item No.60/2001.

In the PNM/AIRF meeting held on 28th & 29th October, 2002, the Staff side had pointed out that as there were no specific instructions from the Board to indicate that with the issue of Board’s letter no.(P&A)II/80/RS-10 dated 17.7.1981, the provisions contained in the earlier letter no.(P&A)II-72/FE-4/3(RS) dated 3.11.1972 superseded, some of the zonal Railways had continued to pay running allowance at the rate of 160 kms per day for the period of suspension treated as duty for all purposes, and, recoveries of over payment would therefore be involved.

The issue has been examined and it has been decided by the Board that the cases already decided otherwise by Zonal Railways etc. prior to issue of the instructions dated 17.4.2002 need not be reopened.




Copy of Board's letter No 2002/G/127/Mint/Pt.II dt.30.12.02 is published for information, guidance and necessary action.

Copy of Board's letter No. 2002/G/127/Mint/Pt.II dt.30.12.02 (RBE No. -/2003).

Sub: Revised Rates - Recovery of replacement cost of All India Metal Passes reported lost.

Manufacturing cost of Silver and Bronze Metal passes has increased. However there is no change in the manufacturing cost of Gold Pass. The supply of metal passes to this office is made by the Government of India Mint at Kolkata. The manufacturing costs of metal passes may now be charged at the following rates:

Gold Pass : Rs.3309/-Silver Pass : Rs.1790/-Bronze : Rs.1729/-

It is, therefore, requested that recoveries be made from the Officers reporting loss of metal passes at the above rates. The amount so recovered may please be credited to the Railway Board under Head 64-B/Misc/Railway Receipts.


Circular letter No.P [R]436/IREM/V Dated: 31 –01-.2003

Copy of Board’s letter No E(NG)I/99/PM5/7 dt.1.1.03 is published for information, guidance and necessary action. Copy of Board’s letter No. E(NG)I/99/PM5/7 dt.1.1.03 (RBE No.2/2003).

Sub: Filling up of vacancies in the category of Supervisor (P.Way) in the pay scale of Rs.4500-7000 and JE(P.Way) Gr.II in the pay scale of Rs.5000-8000 - Recommendations of Railway Safety Review Committee – Implementation thereof.

In terms of extant provisions as contained in para 143 of IREM Vol.I (1989 Edition), the vacancies in the category of Permanent Way Mistry since redesignated as Supervisor (P.Way), Gr.Rs.4500-7000 are filled as under:

(i) 25% by direct recruitment through Railway Recruitment Boards, with qualification of 10+2 with Science and Maths; Diploma holders in Civil/Mechanical/Electrical Engineering also being eligible.

(ii) 25% by a Limited Departmental Competitive Examination from amongst Gangmen, Keymen and Mates with the qualification of 10+2 with Science and Mathematics and having put in a minimum of three years regular service. Shortfall, if any, to be made good from amongst Gangmen/Keymen/Mates having the qualification of Matriculation/HSLC with three years regular service. Further shortfall, if any, to be added to the direct recruitment vacancies; and

(iii) 50% by promotion by seniority cum suitability through a written suitability test.

1.1 Supervisors (P.Way) are eligible for further promotion by selection to the post of JE Gr.II(P.Way), pay scale Rs.5000-8000.

2. Railway Safety Review Committee in Part I of their recommendations have inter-alia made the following recommendations:-

(i) The existing direct recruitment quota of 25% in the category of Supervisory (P.Way) may be increased to 50% with corresponding reduction in the existing promotion quota from 50% to 25%.

(ii) For Direct Recruitment for filling up 50% of the posts of Supervisor (P.Way) the existing qualification of 10+2 with Science and Maths may be revised to B.Sc ith Physics and Maths or Diploma in Civil Engineering.

(iii) For promotion as Supervisor (P.Way) against seniority-cum-suitability quota the qualification of Class X Board examination may be prescribed. For promotion of Supervisor (P.Way) as Junior Engineer (P.Way) Gr.II qualification of Class X Board Examination may be prescribed.

3. The matter has been considered carefully by the Ministry of Railway. The views of both the Federations have also been taken into account. Taking all aspects into consideration, the Ministry of Railways have decided not to accept the recommendations of the Committee to enhance the Direct recruitment quota from the existing 25% to 50% with corresponding reduction of promotion quota from 50% to 25% and to prescribe qualification of Diploma in Civil Engineering for direct recruitment as supervisor (P.Way). However, on other recommendations of the Committee the following decisions have been taken:-

(i) The educational qualification for recruitment as Supervisor (P.Way) should henceforth be B.Sc with Physics and Maths; Engineering Diploma holders will also be eligible.

(ii) Educational qualification for promotion of departmental staff as Supervisor (P.Way) against 50% promotee quota, will be Class X Board examination.

(iii) Educational qualification for promotion of Supervisor (P.Way) as Junior Engineer, (P.Way) Gr.II in the pay scale of dRs.5000-8000 will also be Class X Board Examination.

(iv) The shortfall, if any, against 50% promotion quota in the category of Supervisor (P.Way should be added to LDCE quota.

In order to protect the promotional prospects of the existing staff as on the date of issue of these instructions not possessing the qualification of Class X Board examination, but are otherwise eligible for promotion to the categories of Supervisors (P.Way) and JE Gr.II(P.Way), it has been decided that such staff may be allowed to appear in the two consecutive selections/suitability tests as the case may be, conducted after issue of these instructions for promotion to the relevant categories without the condition of minimum educational qualification.

The Indian Railway Establishment Manual Vol.I, 1989 is also amended as in the ACS No.143 enclosed.

INDIAN RAILWAY ESTABLISHMENT MANUAL VOLUME-I (1989 EDITION)

Chapter I Section B Rules Governing The Recruitment And Training Of Group C And Group D And Workshop Staff.

Advance Correction Slip No.143

1. Substitute the following for the existing sub-para (1) of para 143:“The posts in the category of Supervisor (Permanent Way) in the pay scale of Rs.4500-7000 shall be filled as under:-(i) 25% by direct recruitment through Railway Recruitment Board.(ii) 25% by a Limited Departmental Competitive Examination from amongst Gangmen/Keymen/Mates with the qualification of 10+2 with Science and Mathematics and having put in a minimum of three years regular service. Shortfall, if any, should be made good from amongst Gangmen/Keymen/Mates having the qualification of Matriculation/HSLC with three years regular service. Further shortfall, if any, shall be added to the direct recruitment quota.

(iii) 50% by promotion of Departmental staff having the qualification of Class X Board Examination. Shortfall, if any, should be made good by LDCE.

2. Insert the following note below sub-para (1)(iii) of para 143 as amended above:-

“Note: Departmental staff already in service as on date of issue of this Advance Correction Slip not possessing the qualification of Class X Board Examination but otherwise eligible for promotion against para 143(1)(iii) above may be allowed two chances to appear in the two consecutive suitability tests conducted after the said date for promotion as Supervisor (P.Way)”.

3. In sub-para (2) (I) of para 143, the words and figures “10+2 with Science and Maths……” should be substituted by “B.Sc with Physics and Maths; Engineering Diploma holders will also be eligible”.4. Delete the existing note below sub-para (3) of para 143.5. Substitute the following for the existing sub-para (1)(ii) of para 144.“33-1/3 by promotion by selection of Supervisor (Permanent Way) in the pay scale of Rs.4500-7000, with educational qualification of Class X Board examination”

(Authority: Ministry of Railway’s letters no.(NG)II/86/RC-2/35 dated 27.6.95, No.(NG)I/97/PM5/5 dated 7.11.97 and no.(NG)I/99/PM5/7 dated 1.1.2003)


Circular letter No.P [R]500/XVII Dated: 03 -01-.2003

Copy of Board's letter No F(E)II/2002/FSC/1 dt.6.1.03 is published for information, guidance and necessary action. Board's letters dated 16.7.83, 9.9.83, 19.4.84, 23.6.86 quoted therein was/were circulated as SC Nos.107/83, 162/83, 54/84, 94/86.

Copy of Board's letter No. F(E)II/2002/FSC/1 dt.6.1.03 (RBE No.4/2003).

Sub: Rate of recovery towards the cost of pension of Railway staff posted in private sidings.

In terms of Board’s letter No.F(E)II-83/Misc/1 dated 27.6.1984 inter-alia the rates of pension contribution recoverable in respect of Railway employees posted in private sidings were modified from 37.5% to 50%. Prior to this, the pension contribution in respect of such staff was being regulated in terms of Table 1 of Appendix XXXVI-IREC Vol.II. However, subsequently, on reconsideration it was decided by the Board to rescind the modification made in para 1(ii) of the letter dt.27.6.1984 and orders to this effect were issued vide letter No.F(E)II-83/Misc/1 dated 20.11.1985 with the result the position obtaining prior to 27.6.1984 was restored. In other words, pension contribution continues to be

computed in terms of Table 1 of Appendix XXXVI-IREC-Vol.II, as was the position prior to Board’s letter dt.27.6.1984. In spite of Board’s instructions dt.20.11.1985, one of the Zonal Railways had sought specific guidance in regard to computation of pension contribution in respect of the Railway employees posted in private sidings.

The matter has been considered once again in Board’s Office and it is reiterated that the pension contribution recoverable in respect of the Railway employees posted in private sidings should be computed in terms of Table I-A of Appendix I of IREC Vol.II (1990 edition) as indicated in Board’s letter No.F(E)III/83/PN1/4 dated 16.7.1983 and the various instructions issued in this respect from time to time, as listed hereunder. a) Letter No.F(E)III/80/PN/I/6 dt.9.9.1983b) Letter No.F(E)III/80/PN/I/6 dt.19.4.1984c) Letter No.F(E)III/80/PN/I/6 dt.23.6.1986d) Letter No.F(E)III/80/PN/I/6 dt.27.11.1987e) Letter No.F(E)III/80/PN/I/34 dt.9/27.8.1991f) Letter No.F(E)III/80/PN/I/35 dt.22.6.2000



Copy of Board's letter No E(RRB)2002/13/3 dt.8.1.03 is published for information, guidance and necessary action

Copy of Board's letter No. E(RRB)2002/13/3 dt.8.1.03 (RBE No.6/2003, RRCB No.01/03)).

Sub: Replacement panel from RRB against the shortfall.

Board have decided that replacement panel can be asked for by the Railway within the currency of the panel i.e. upto one year, in normal cases and upto two years if the currency of the panel has already been extended by another year by the General Manager of the Railway personally. The Railway should ensure operation of the replacement panel during the currency of the panel or latest upto 3 months of the expiry of the panel.


Circular letter No. P [R]563/V Dated: 30 -01-.2003

Copy of Board's letter No. E(NG)II/91/RR-1/20 dated 8.1.2003 is published for information, guidance and necessary action. Board's letters quoted therein were circulated as SC / Lt. No. 176/91, 31/94, 72/97, 35/98, 93/99, 120/2000 & P[R] 563/I dt. 21-2-97.

Copy of Board's letter no.(NG)II/91/RR-1/20 dated 8.1.2003 ( RBE No.7/2003)

Sub: Vacancies in Clerical Cadre – Direct Recruitment quota.---

Attention is invited to Board's letter of even number dated 3.12.91 , 25.3.94 , 28.11.96 , 10.3.97, 2.1.98, 18.3.99, 27.3.2000 and 9.3.2001 on the above subject, wherein instructions had been issued for freezing of 25% of the vacancies falling within the direct recruitment quota in the category of Clerks in scale RS. 950-1500 (Rs.3050-4590 RSRP) and in Senior Clerks in scale RS. 1200-2040 ( Rs.4500-7000) and 20% in the category of Junior Accounts Assistant and Accounts Clerks. The question of continuance of the above freeze orders has been considered carefully by the Board and it has been decided to extend the currency of the instructions mentioned for a further period upto 31.12.2004.

2. In this connection attention is particularly invited to para 3 of the Board's letter dated 3.12.91, wherein it was required that the Railways and Production Units should critically review the unfilled vacancies and progressively surrender the posts not required utilising the surrenders as matching surrender for creation of additional posts in more productive areas. From the information furnished by the Railways, it is seen, that while on some Railways, there is progress in this regard, other Railways are giving little or no serious attention to the aspect.

3. In this regard, Board also desire that the Railways and Production Units should furnish information regarding the sanctioned strength of Jr.Clerks, Sr.Clerks, Jr. Accounts Assistants and Accounts Clerks as on 1.4.92 and as on 1.1.2002.

3.1 In addition to the above information, the Railways/PUs should also indicate whether they are experiencing any difficulty in functioning of the departments after freezing the posts as per existing orders. It is felt that the existing percentage of frozen vacancies can be increased further. Views in this regard may also be furnished.


Circular letter No.P (PC)487/V/97/Pension/Vol.II. Dated: 11-02-.2003

Copy of Board's letter No. F(E)III/2000/PN1/14 dt.7.1.2003 is published for information, guidance and necessary action. Board's letters dated 7.11.97 quoted therein was circulated as SC No. 181/97.

Copy of Board's letter No. F(E)III/2000/PN1/14 dt.7.1.2003 (RBE No.5 /2003, PC-V/363).

Sub: Implementation of Government decision on recommendations of the Vth CPC–Revision of pension of pre-96 pensioners/family pensioners etc.

A copy of Department of Pension & Pensioners' Welfare's O.M.No.45/86/97-P&PW(A) dt.7.8.2001 is circulated for information and guidance. These instructions shall apply, mutatis mutandis to pre-1996 Railway pensioners.

DOPPW's O.M.No.45/86/97-P&PW(A) Pt.II dt.27.10.1997 referred to in the enclosed O.M.dt.7.8.2001 was circulated vide Board's letter No.F(E)III/97/PN1/23 dt.7.11.1997 and CCS(EOP) Rules and CCS (Pension) Rules referred to therein, correspond to Railway Services (Extraordinary Pension) Rules, 1993 and Railway Services (Pension) Rules, 1993 respectively.

Copy of Board's OM No.45/86/97-P&PW(A) dated 7.8.2001Sub: Implementation of Government decision on recommendations of the Vth CPC –

Revision of pension of pre-96 pensioners/family pensioners etc.

The undersigned is directed to referred to this Department's O.M.No.45/86/97-P&PW(A) Pt.II dt.27th

Oct.,1997 on the above subject and to say that representations have been received from various pensioners' association and individual pensioners who are in receipt of more than one pension like disability pension under the CCS (EOP) Rules and invalid pension under the CCS (Pension) Rules against application of minimum limit of Rs.1275/- to the total of two pensions as indicated in para 5(1) & (ii) of the above said O.M. The matter has been examined in this Department and it has now been decided that the element of disability pension and invalid pension may be treated as distinct pensions as was the case prior to Vth CPC. The invalid pension may continue to be regulated as per the CCS (Pension) Rules subject to certain minimum amount and the extraordinary disability pension may continue to be treated as a separate element and this should be fixed as per the degree of disability. This will be subject to the further condition that the amount of disability pension and invalid pension should in no case exceed the last pay drawn.This issues with the concurrence of Ministry of Finance, Department of Expenditure vide U.O.No.79/1/2001/IC dt.13.6.2001.

In their application to the employees of Indian Audit & Accounts Department, these orders issue in consultation with the Comptroller & Auditor General of India.

Ministry of Agriculture etc. are requested to bring the contents of this order to the notice of Head of Department, Controller of Accounts/Pay & Accounts Officers of attached and subordinate offices under them. All pension disbursing authorities are also advised to prominently display these orders on their notice boards for the benefit of pensioners.



Copy of Board's letter No . E(G)96 AL 12/2 (Pt) dt.6.1.03 is published for information, guidance and necessary action.

Copy of Board's letter No. . E(G)96 AL 12/2 (Pt) dt.6.1.03 (RBE No.3/2003).

Sub: Facility of air travel for emergency medical treatment to Railway employees working in the North Eastern Region.

Pursuant to a demand raised by the staff side in the Departmental Council of the JCM, the issue of providing facility of air travel for emergency medical treatment to the Railway employees working in the Northeastern Region, has been under consideration of the Ministry of Railways.

The matter has been examined in consultation with the Ministry of Health and Family Welfare, and it has been decided that Railway employees and/or their family members, in the states of Manipur, Nagaland, Mizoram, Meghalaya, and in the difficult terrain of the State of Tripura, may be permitted free air travel facility from their respective states upto Calcutta for emergency medical treatment. It may be noted that the essential point in determining the admissibility of air travel, is that the life of the patient is endangered or involves a risk of serious aggravation of the condition of the patient in case travel by air is not undertaken.

Accordingly, the facility of air travel would be admissible, if the DRMs of the Divisions based in the specified states, as also CPO/N.F.Railway are satisfied, based on the recommendations of the CMS of the Division or the Zonal Railway Hospital, that air travel is essential.


P [R]673/III Dated: 11-02-.2003

Copy of Board's letter No E(MPP)2000/19/1/Pt (Meditation) dt.13.1.03 is published for information, guidance and necessary action. Board's letters dated 23.11.01, 23.8.02 and 9.12.02 quoted therein were circulated as SC No. 265/01, 178/02 and letter No.P[R]673/II dt.23.1.03.

The implementation of Yoga training in the Training Centres may please be confirmed to the undersigned for apprising the Railway Board.

Copy of Board's letter No. E(MPP)2000/19/1/Pt (Meditation) dt.13.1.03 (RBE No.9/2003).

Sub: Introducing Yoga training in Railway Training Centres.

In continuation of Board's letter of even number dated 23.11.2001, 23.8.2002 and 9.12.2002 on the subject mentioned above, it has been decided that Yoga and meditation classes be imparted to trainees in Railway Training Centres on an experimental basis upto 31.12.2003. All other terms and conditions remain unchanged. The implementation of Yoga Training in all the training centres may be confirmed.

This issues with the concurrence of the Finance Directorate of Ministry of Railways.


Circular letter No.P [R]171/III Dated: 11-02-.2003

Copy of Board's letter No E(MPP)2002/6/10 dt.31.12.02 is published for information, guidance and necessary action.

Copy of Board's letter No. E(MPP)2002/6/10 dt.31.12.02 (RBE No.234/2002) SC No.1 of MC No.8

Sub: Reservation for candidates belonging to other Backward Classes (OBCs) under Apprenticeship Training Scheme.

In supersession of Board's letter no.(MPP)95/6/8 dated 14.6.95, it has been decided by the Ministry of Railways to extend 27% reservation for candidates belonging to Other Backward Classes under the Apprentices Training Scheme with the stipulation that seats remaining unfilled by OBC candidates may be filled by unreserved category. The existing quota for candidates belonging to SC/ST communities will remain the same.


Circular letter No.P [R]171/III Dated: 11 -02-.2003

Copy of Board's letter No . 2002-E(SCT)I/71/II - 2nd Informal Meeting dt.14/17.1.03 is published for information, guidance and necessary action.

Copy of Board's letter No. . 2002-E(SCT)I/71/II - 2nd Informal Meeting dt. 14/17.1.03 (RBE No.12/2003).

Sub: Informal Meeting of All India OBC Railway Employees Federation with Board.

As per extant instructions, informal meetings of the representatives of All India OBC Railway Employees Association are to be held if so desired by them twice in a year at the Zonal/Production Unit/Divisional levels.

Of late complaints are being received that informal meetings are not being held regularly. It is reiterated that informal meetings may be held regularly with the representatives of the All India OBC Railway Employees Association if so desired by them as per extant instructions.

Complaints have also been received that field officers such as Branch officer or the officer who can redress the grievances of SC/ST and OBC Railway employees avoid meeting the office bearers of these Associations. in this connection attention is invited to Board's letter No.97-E(SCT)I/22/12 dated 24.12.1998 vide which instructions have been issued that the office bearers of these association can meet the concerned Branch Officers/Field officers for redressal of the grievances of their members with a view to help mitigating the number of grievances of the Railway employees and bring more transparency in Railway working/systems.

It is reiterated that the above instructions should be followed scrupulously.


Circular letter No.P [R]563/V Dated:11-02-.2003

Copy of Board's letter No . E(Sports)2002/New Discipline dt. 21.1.03 is published for information, guidance and necessary action.

Copy of Board's letter No. . E(Sports)2002/New Discipline dt.21.1.03 (RBE No.18/2003).

Sub: Inclusion of Handball in Railway Sports Calendar - Recruitment against Sports quota.

The Ministry of Railways ( Railway Board) have decided to include Handball Game in Railway Sports Calendar. In the first stage Handball has been included for Women Section only. All the Railways/Production Units are requested to initiate action to recruit Women Handball players against sports quota, as per prescribed norms.

The Handball Federation of India is also being approached for affiliation.


P [R]535/III Dated: 17-02-.2003

Copy of Board's letter No. E(NG)I-2002/CFP/12 dt. 22.1.03 is published for information, guidance and necessary action. Board's letter dated 10.10.2000 quoted therein was circulated as SC No. 218/2000.

Copy of Board's letter No. E(NG)I-2002/CFP/12 dt.22.1.03 (RBE No20./2003).

Sub: Promotion of Gr.'D' staff to Gr.'C' against 16 2/3% quota – reckoning the CL/Substitute service towards two years minimum service.

Reference your letter No.P[R]563/IV dt. 29.7.2002 on the above subject.

The matter has been considered carefully by the Ministry of Railways. it is clarified that Casual Labour/Substitute service will not be reckoned towards two years minimum service required as eligibility conditions for Group 'D' staff for appearing in the selection for promotion to Gr.C against 16 2/3% quota as per this Ministry's letter No. E(NG)I/96/CFP/27 dt.10.10.2000.

As regards concession available regarding service rendered as casual labour/substitute towards reckoning three years minimum service required as eligibility condition for Group 'D' employees for appearing in the selection for promotion to Group 'C' against 33 1/3% quota, it is clarified that while the concession will continue to be available, the same will be subject to the condition that no person will be eligible to appear in the selection unless he has satisfactorily completed the period of probation in the recruitment grade.

Copy of S.C.Rly's letter No.P[R]563/IV dated 29.7.2002.

Sub: Promotion of Gr.'D' staff to Gr.'C' against 16 2/3% quota - reckoning the CL/Substitute service towards two years minimum service.

Board in letter no.(NG)I/96/CFP/27 dt. 10.10.2000 (RBE No.176/2000) communicated their decision on the recommendation of the Joint Sub-committee constituted under the DC/JCM stipulating, inter-alia that the enhanced promotional quota of 16-2/3% may be filled from amongst matriculate Gr.D employees with a minimum of 2 years regular service in the concerned seniority unit.

Doubts have been raised by the Divisions and other extra Divisional units on this Railway as to whether the continuous CL/substitute service rendered by the employees after conferment of temporary status before regular absorption can be taken into account. After examination, it was clarified that inasmuch as the stipulation of 2 years service is qualified by the condition 'regular service', the length of continuous CL/substitute service rendered after grant of temporary status, followed without interruption by regular absorption in an eligible Gr.D post, shall not count for computing the 2 years service.

The SCRE Sangh in the PNM meeting held on 21st and 22nd June, 02 informally raised the issue and argued that 16-2/3% quota is an extension/enhancement of the already existing 33-1/3% quota and whatever procedure is adopted in reckoning of 3 years service (which was originally 5 years) should be adopted for computing of 2 years service of matriculate Gr.D employees for consideration against 16-2/3% quota.

In this context, it is mentioned that in respect of selection against 33 1/3% quota earmarked for G.D staff, the Board communicated decision in their letter no.(NG)64/CL/25 dated 25.5.1964 that the CL/substitute service rendered by the employees after grant of temporary status and finally absorbed in Class IV post can be counted for the purpose of consideration for Class III post.

One more point that arises for consideration in reckoning 2 years service against 16-2/3% quota is whether the instructions laid down under para 189(ii) of IREM Vol.I 1989 Edition that the minimum of 3

years continuous service applicable to Gr.D Railway servant to be eligible to Gr.C post does not apply to SC/ST candidates, are applicable in respect of matriculate Gr.D SC/ST employees appearing for selection in Gr.C posts against 16 2/3% quota.

Board are, therefore, requested to examine the issues and clarify on the following two points:-

i) Whether CL/substitute service rendered after grant of temporary status, if followed by absorption in a regular Gr.D post can be counted against the minimum period of 2 years service for eligibility to be considered for selection against 16-2/3% quota andii) Whether the minimum service condition 2 years is applicable to SC/ST candidates for consideration against 16-2/3% quota.

An early reply is solicited.

34_2003SERIAL CIRCULAR NO. __34 /2003


Copy of Board's letter No E(NG)I/2001/PM 8/1 dt.14.1.03 is published for information, guidance and necessary action.

Copy of Board's letter No. E(NG)I/2001/PM 8/1 dt.14.1.03 (RBE No.10/200).

Sub: Filling up of vacancies in the categories of ESM Gr.III, MSM Gr.III, TCM Gr.III & WTM Gr.III of S&T Department.

In terms of the provisions contained in the Indian Railway Establishment Manual (IREM)Vol.I, posts in the categories of Electric Signal Maintainer (ESM) Gr.III, Mechanical Signal Maintainer (MSM) Gr.III, Telecommunication Maintainer (TCM) Gr.III and Wireless Telecommunication Maintainer (WTM) Gr.III, all in scale of pay Rs.3050-4590 are filled as under:-

(i) 50% by direct recruitment through Railway Recruitment Boards; and(ii) 50% by promotion of Group 'D' staff.

Pursuant to a demand raised in the PNM-NFIR, the Ministry of Railways have decided that 50% of the direct recruitment quota posts in the above categories viz. ESM Gr.III, MSM Gr.III, TCM Gr.III and WTM Gr.III, should be filled by a process of LDCE, from amongst regular Group 'D' staff of S&T Department who have completed three years of regular service and possess educational qualifications as prescribed for direct recruitment to the respective categories, for a period of two years from the date of issue of this letter or two selections/trade tests whichever is earlier.


Circular letter No.P [R]61/I Dated:11-02-.2003

Copy of Board's letter No. F(E)I/2001/AL-28/10 dt.14.1.03 is published for information, guidance and necessary action.


Sub: Travelling Allowance rule - Payment of Composite Transfer Grant to Railway Employees for settlement after retirement.

One of the Railways have raised a doubt whether Composite Transfer Grant could be paid to the Railway employees at the time of payment of settlement dues on the date following the date of superannuation in order to avoid hardship to the employees settling at far off places.

The matter has been examined. It has been decided that the claim for full settlement of Composite Transfer Grant may be entertained and paid along with the settlement dues, if the retiring Railway employee has already transported his personal effects finally and has submitted the necessary documentary proof therefor. Other terms and conditions for grant of this allowance remain unchanged.

(This disposes of N.E.Rly's letter No.EAG/TAPolicy/Ph.III/3037 dtd.10.12.2002)



Copy of Board's letter No E(NG)II/91/RR-1/21 dt. 17.1.03 is published for information, guidance and necessary action. Board's letters dated 16.9.91 quoted therein was circulated to all DRMs under Confidential. letter No.P[R]564 dated 26.9.91.


Sub: Open market recruitment in Group 'D' categories.

Attention is invited to Board's letter of even number dated 16.9.1991, wherein, it had been laid down that Railways are required to seek Board's prior approval before resorting to open market recruitment in Group 'D' categories.

Pursuant to a demand raised in PREM meeting by the Staff side. The matter has since been reviewed by the Board and it has been decided that the Railways need not take prior approval of the Board while placing indents before the RRBs. However before resorting to open market recruitment it should be ensured that the following conditions are fulfilled:-

i) The recruitment should have the personal approval of the General Manager;ii) Such recruitment should be resorted to only after exhausting the possibility of absorbing:-

a) Surplus staff available for redeployment;b) Casual labour on Roll;c) ex.Casual labour on Live Registers and Supplementary Live Registers;

iii) It is further clarified that General Managers are competent to fill up the backlog of prescribed intake, which could not be filled up due to various reasons from August 2000 i.e. the date when the order of Rightsizing was issued excluding compassionate ground appointments. In this regard order of 1.0% 0.5% on intake stand modified in terms of Board's letter no.(MPP)2002/1/83 dated 17.1.2003 (copy enclosed).


Circular letter No.P [R]Misc/IV Dated: 11 -02-2003

Copy of Board's letter No . E(W)2001 PS 5-8/10 dt. 24.12.02 is published for information, guidance and necessary action. Board's letters dated 3.1.02, 26.9.02 and 29.11.02 quoted therein were circulated as SC Nos. 37/02, 206/02 and 237/02, respectively.


Sub: Issue of Identity Cards to Pensioners.

Instructions have been issued vide Board's letter of even number dated 31.1.2002, 26.9.2002 and 29.11.2002 regarding issue of identity Cards to pensioners in the prescribed format on payment of Rs.10/- by the pensioners. It has also been laid down in the instructions that Rs.10/- payable may be deposited by pensioners at the nearest Railway station/cash office under misc. receipt, and the receipt so received may be sent to respective office along with other documents for issuing the identity cad. It has, further, been prescribed that documents may be accepted without attestation, as the originals are already available with Railways in case of doubt for verification.

Complaints continue to be received in Board's Office regarding non issue/inordinate delay in issuing the identity cards to the Railway pensioners. It is reiterated to all concerned that any delay in issuing the identity card/post retirement complimentary pass to railway pensioners shall be viewed very seriously. Sufficient blank formats for issue of identity cards may be made available to issuing unit to avoid any inconvenience to the pensioners.


Circular letter No.P [PC]V/Imp/97/Vol.IV Dated: 14 -02-.2003

Copy of Board's letter No. PC-V/97/1/11/9 dt.31.12.2002 is published for information, guidance and necessary action. Board's letters dated 22.10.99 quoted therein was circulated as SC No. 309/99.

Copy of Board's letter No. . PC-V/97/1/11/9 dt.31.12.2002 (RBE No.233/2003, PC-V/362).CORRIGENDUM

Sub: Introduction of additional pay scales (Canteen Staff) – recommendation of V CPC.

Ref: Railway Board's letter of even number dated 22.10.99.

Para 1.2 of the letter referred to above may be replaced as given below:-

" Staff who are placed in the higher grades as a result of implementation of these orders will draw pay in the respective higher grade with effect from the date of issue of the original letter i.e. 10.5.98".


Circular letter No.P [R]39 Dated: 26-02-.2003

Copy of Board's letter No E(MPP)2002/1/83 dt 17.1.2003 is published for information, guidance and necessary action.

Copy of Board's letter No E(MPP)2002/1/83 dt 17.1.2003 (RBE No.16/2003).

Sub: Rightsizing Indian Railways

Para 3.0 of Board's letter no.(MPP)2000/1/11 dated 31.12.2001 is reproduced below:

"The position has since been reviewed. It is clarified that annual fresh recruitment should be limited to 1% as a whole for the entire group of departments, viz. Civil, Mechanical, Electrical, S&T, transportation and Commercials put together as a whole. Within this group of departments, the numbers to be inducted for each department is to be decided by the DRM for his Division or the General Manager for his zone, depending upon the ground position obtaining in that Division/Zonal Railway for each of those departments in respect to workload, yard-sticks, surpluses, etc.

For all other remaining departments, for which the percentage of annual intake up to a maximum of 0.5% per annum has been permitted, the limit shall be for this group of departments as a whole and not for individual departments. The intake for individual department shall be decided by the DRM/GM taking into account the ground position on that Division/Zonal Railway as brought out above".May be read as under:

It is clarified that fresh recruitment be limited to 1/3rd of the retirements (normal and voluntary)in the Railway/PU.

As regards attrition due to death, medically incapacitated, since compassionate ground appointment is generally given on 1:1 basis, in such cases they need not be counted as part of the normal attrition for calculation of 1/3rd for which recruitment is permitted as above.

General Managers have the flexibility to decide the categories for recruitment. However, 1/3rd of induction will be for Group 'C' and 'D' taken together.

All other terms and conditions of the above quoted letter remain the same.


Circular letter No. P [R]633/I Dated: 28-02-2003

Copy of Board's letter No E(P&A)I-97/SP-1/CE-1 dt. 27.1.03 is published for information, guidance and necessary action. Board's letters dated 4.10.90, 13.5.97 and 29.7.99 quoted therein were circulated as SC No. 138/90, 89/97 & 213/99, respectively .

Copy of Board's letter No E(P&A)I-97/SP-1/CE-1 dt. 27.1.03 (RBE No. 19/2003).

Sub: 1. Special Pay to Gatekeepers of Engineering Department – DC/JCM Item No.45/99.

2. Monetary Incentive to the Gangmen on deployment as Gatemen/ Gatekeepers – PNM/ NFIR Item No.42/2001.

Ref: 1. Board's letter No.PC-III/82/MS/10 dated 4.10.1990.

2. Board's letter No.PC-III/95/FE-II/2 dated 13.5.1997. 3. Board's letter of even number, dated 29.7.1999.

Please refer to the instructions contained in Board's letter of even number dated 29.7.1999 wherein Special Allowance to Gatemen was revised from Rs.25/- p.m. to Rs.100/- p.m. w.e.f. 01.07.1999.

The issue regarding difficulties being faced by the Railway Administrations in getting sufficient number of volunteers to fill up the vacancies of Gatemen required for manning difficult Civil Engineering gates has continued to be raised in the fora of JCM/DC and PNM as also in the reports of Chief Commissioner of Railway Safety and Railway Safety Review Committee. The matter has, therefore, been examined de-novo by the Board and it has been decided as under:-

1. The identification of the difficult gates should be undertaken in a very judicious manner by the Divisional Engineer in consultation with the Associate Finance and for this purpose a fresh review of all the Civil Engineering level crossing gates may be undertaken.

2. The criteria for identifying the difficult gates will continue to be as laid down in Board's letter No.PC III/82/MS/10, dated 4.10.1990 and PC III/95/FE-II/2 dated 13.5.1997.

3. The ceiling of manned level crossings identified as difficult for the purpose of grant of Special Allowance will continue to be restricted to 50% of the total number of manned Civil Engineering level crossing gates.

4. The gates which are identified as difficult should have such identification mark embossed on their gate huts. Such identified gates (maximum 50% of all manned engineering gates) will carry a Special Allowance of Rs.150/-p.m.

The Gangmen who are posted as Gateman to man these difficult gates would be entitled to this Special Allowance of Rs.150/-p.m. This will ensure that the Special Allowance is not paid in a routine manner to the senior most person irrespective of his posting, and that it is extended to the Gatekeepers posted on identified difficult level crossing gates only. The Special Allowance to such Gatekeepers would be discontinued on their transfer to easy gates.

5. List of such gates and the position of vacancies of Gatemen against these gates, obtaining from time to time should be kept ready with the Divisional authorities including Associate Finance, so that inspecting officers can monitor the position.




Copy of Board's letter No. E(NG)I-97/PM1/13 dt.6.2.03 is published for information, guidance and necessary action. Board's letters dated 9.5.91, 3.8.95 and 11.7.97 quoted therein were circulated as SC Nos. 79/91, 127/95 and 139/97, respectively.

Copy of Board's letter No. E(NG)I-97/PM1/13 dt. 6.2.03 (RBE No. 27/2003).

Sub: Relieving of employees on promotion – instructions regarding.

Instructions were issued vide this Ministry's letter no.(NG)I/90/PM1/11 dated 9.5.1991 and E(NG)I/95/PM1/8 dated 3.8.1995 to the effect that the Railway employees ordered for promotion should

be relieved immediately so that they may join the new place of posting in time. These instructions were reiterated vide this Ministry's letter of even number dated 11.7.1997.

The demand for protection of pay of senior employees from the date of promotion of the junior when senior is not allowed to join on promotion in time was raised by the staff side in the JCM-DC. It was explained to the staff side that it was not possible to accede to this demand. It was, however, agreed that the instructions will be issued for timely relieving of employees on promotion.

The Board, accordingly, desire that the extant instructions regarding relieving the employees immediately on promotion should be scrupulously followed so that the concerned staff do not suffer any monetary loss on this account. This may be brought to the notice of all concerned for strict compliance.


Circular letter No.P [R]500/XVIII Dated: 26 -02-.2003

Copy of Board's letter No2K AC II/21/12 dt.31.1.03 is published for information, guidance and necessary action.

Copy of Board's letter No. No. 2K AC II/21/12 dt.31.1.03 (RBE No-/2003).

Sub: Disbursement of Pension to Railway Pensioners through Post Offices.

Kindly refer to Board's letter No.88/ACII/21/12 dated 21.6.91 wherein it has been directed to accept the options for disbursement of pension through Post Offices only for places where authorized Public Sector Banks for disbursement of pension are not available. It is presumed that these instructions are being followed scrupulously. Further over a period of time, especially in the past decade, the banking facilities have augmented many folds and the Public Sector Banks have proliferated even in remote parts of the country. In order to make advantageous use of existing banking facilities it is desired that the existing Railway pensioners drawing pension through post offices may be advised of the availability of option to switch over to pension payment through Public Sector Banks while circulating the relevant application forms (for revocation & Change over to Public Sector Banks) Railway may also send proposals for further augmentation of banking facility, if considered necessary, for promoting the above scheme. Action taken in this regard may be advised to Board.


Circular letter No..P [R]268/I Dated: 26 -02-2003

Copy of Board's letter No E(NG)II/99/RC-1/Genl/13 dated 5.2.03 is published for information, guidance and necessary action. Board's letters dated 6.9.99 quoted therein was circulated as SC No.272/99.

Copy of Board's letter No E(NG)II/99/RC-1/Genl/13 dated 5.2.03.(RBE No.26/2003).

Sub: Appointment on compassionate grounds in Workshop controlled by Mechanical Directorate.

Attention is invited to this Ministry's letter of even number dated 6.9.99, wherein, the Railways were advised that compassionate appointments in workshops controlled by Mechanical Department should be restricted to the wards/widows of the employees of that workshop only.

Pursuant to a demand tabled by staff side in DC/JCM meeting (item No.24/2003) stating that the instructions issued vide letter referred to above are not being implemented with the result that workshop's list of compassionate appointments is still being directed to the Divisions where there is a long list of compassionate appointments already pending. Apart from causing difficulties to the wards of deceased employees this is also resulting in non-filling up of vacancies in the workshop.

The matter has been reconsidered by the Board and it has been decided that instructions contained in Board's letter of even number dated 6.9.99 may strictly be adhered to. Further, wards/widows of deceased employees of the Divisions/Headquarters should not be appointed in the workshops. However, wherever possible, wards/widows of deceased workshop employees may be accommodated on the Division/Headquarters.


Circular letter No. P [R]227/XIV Dated: 26 -02-.2003

Copy of Board's letter No E(D&A)98 RG 6-52 dt.16.1.03 is published for information, guidance and necessary action.

Copy of Board's letter No. E(D&A)98 RG 6-52 dt.16.1.03 (RBE No.15/2003).

To be published in Part II Section 3 Sub-Section I of the Gazette of India

Notification

GSR………. – In exercise of the powers conferred by the proviso to article 309 of the Constitution, the President hereby makes the following rules further to amend the Railway Servants (Discipline and Appeal) Rules, 1968, namely:-

1. (1) These rules may be called the Railway Servants (Discipline and Appeal) First Amendment Rules,2003.

(2) They shall come into force on the date of their publication in the official Gazette.

2. In the Railway Servants (Discipline and Appeal) Rules,1968, for Schedule III, the following shall be substituted, namely:-

SCHEDULE III(See rule 4 and sub-rule (2) of rule 7)

Item No.

Class of Railway Servants

Authority empowered to place a Railway Servant under suspension or to impose penalty and its nature.

Appellate Authority.

1 2 3 4

1. Railway Servants Group "A"

President – Full powers

Railway Board – Suspension and the penalties specified in clauses (i) to (vi) of rule 6.

General Manager/Additional General Manager who has been ordered by the Competent Authority to look after the current duties of General Manager in the absence of a regularly posted General Manager, Director General, Research, Designs and Standards Organisation, Director General, Railway Staff College, Chief Administrative Officers (having independent charge of their organisations) – Suspension and the penalties specified in clauses (i), (iii), (iii-a), (iii-b) and (iv) of rule 6, in the case of Officers upto and including selection grade officers of Junior Administrative Grade.

Principal Heads of Departments – Suspension and the penalties specified in clauses (i), (iii), (iii-a), (iii-b) and (iv) of rule 6 in the case of Officers in Junior Scale.

….

President

President

General Manager/ Additional General Manager who has been ordered by the Competent Authority to look after the current duties of General Manager in the absence of a regularly posted General Manager.

2. Railway Servants Group 'B'

President - Full powers

Railway Board - Full powers

General Manager/Additional General manager who has been ordered by the competent authority to look after the current duties of General Manager in the absence of a regularly posted General Manager, Director General, Research Designs and Standards Organisation, Director General Railway Staff College, Chief Administrative officers (having independent charge of their organisations)- suspension and the penalties specified in clauses (i) to (vi) of rule 6.

Secretary, Railway Board –Suspension and the penalties specified in clauses (i), (iii), (iii-a), (iii-b) and (iv) of rule 6 in the case of Group 'B' officers of the Railway Board Secretariat Services.

….

President

Railway Board

Railway Board

General Manager/

Principal Heads of Departments – Suspension and the penalties specified in clauses (i), (iii), (iii-a), (iii-b) and (iv) of rule 6

Additional General Manager who has been ordered by the Competent Authority to look after the current duties of General Manager in the absence of a regularly posted General Manager.

Note:1:Disciplinary powers of Principal Heads of Departments under this Schedule shall also be exercised by the co-ordinating Heads of Departments or by the Heads of Departments in Senior Administrative Grade who are in independent charge, in their respective departments in the Production Units viz., Chittaranjan Locomotive Works, Chittaranjan, Diesel Component Works, Patiala, Diesel Locomotive Works, Varanasi, Integral Coach Factory, Perambur, Wheel and Axle Plant, Yelahanka (Bangalore) and Rail Coach Factory, Kapurthala, and in new Zonal Railways viz., East Coast Railway, Bhubaneshwar, East Central Railway, Hajipur, North Central Railway, Allahabad, North Western Railway, Jaipur, South Western Railway, Hubli, West Central Railway Jabalpur and South East Central Railway, Bilaspur in respect of officers in Junior Scale and Group 'B' who are under their administrative control.

Note:2:

Disciplinary powers of Principal Heads of Departments under this Schedule shall also be exercised by the Directors of Railway Training Institutes, namely, Director, Indian Railways Institute of Civil Engineering, Pune, Director, Indian Railways Institute of Electrical Engineering, Nasik, Director, Indian Railways Institute of Mechanical and Electrical Engineering, Jamalpur, Director, Indian Railways Institute of Signal Engineering and Telecommunications, Secunderabad and Director, Indian Railways Centre for Advanced Maintenance Technology, Gwalior in respect of officers in Junior Scale and Group 'B', who are under their administrative control.

Sd/- [R.R. JARUHAR] Secy. Railway Board

Principal Rules were published in the Gazette of India vide Notification no.(D&A)66 RG 6-9 dated 22.8.1968 vide S.O.3181 dated 14.9.68 and subsequently amended by_______

Sl.No.

Notification No. Date Published in the Gazette of India Part II Section 3 Sub-section (I)GSR/SO No. Date of Publication

1. E(D&A)66RG 6-9 10.4.69 1531 24.6.19692. E(D&A)67 RG 6-13 7.4.71 1925 8.5.19713. E(D&A)70 RG 6-63 9.6.71 2501 3.7.19714. E(D&A)70 RG 6-60 19.10.71 5078 6.11.19715 E(D&A)70 RG 6-41 21.10.71 4050 30.10.19716 E(D&A)70 RG 6-43 12.11.71 5264 4.12.19717 E(D&A)70 RG 6-52 25.3.72 9467 8.4.1972

8 E(D&A)70 RG 6-69 17.11.72 3918 25.11.729 E(D&A)69 RG 6-60 5.2.73 - -10 E(D&A)71 RG 6-60 13.7.73 2897 6.10.197311 E(D&A)751 RG 6-35 5.4.77 1413 14.5.197712 E(D&A)77 RG 6-46 7.7.78 2193 29.7.197813 E(D&A)78 RG 6-54 29.11.78 364 23.12.197814 E(D&A)77 RG 6-30 7.4.78 - -15 E(D&A)79 RG 6-26 17.8.79 3057 8.9.197916 E(D&A)79 RG 6-12 25.10.79 3777 17.11.197917 E(D&A)78 RG 6-61 22.11.79 - -18 E(D&A)79 RG 6-39 31.12.79 0143 19.1.198019 E(D&A)78 RG 6-11 6.2.80 0441 23.2.198020 E(D&A)81 RG 6-72 31.8.82 - -21 E(D&A)81 RG 6-63 10.8.83 GSR/982 17.12.198322 E(D&A)81 RG 6-54 31.5.84 GSR/632 23.6.198423 E(D&A)82 RG 6-29 30/3/85 1822 27.4.198524 E(D&A)83 RG 6-45 13.6.85 5667 6.7.198525 E(D&A)80 RG 6-25 20.1.86 GSR/667 22.2.198626 E(D&A)85 RG 6-16 20.3.87 GSR/241 4.4.198727 E(D&A)83 RG 6-14 28.8.87 GSR/708 19.9.198728 E(D&A)87 RG 6-47 26.10.87 GSR/869 21.11.198729 E(D&A)87 RG 6-146 10.5.88 GSR/420 21.5.198830 E(D&A)88 RG 6-43 12.8.88 GSR/759 17.9.198831 E(D&A)84 RG 6-44 20.10.89 GSR/850 11.11.198932 E(D&A)88 RG 6-38 16.11.89 GSR/900 2.12.198933 E(D&A)84 RG 6-44 22.11.90 - -34 E(D&A)90 RG 6-112 16.11.90 GSR/723 11.12.199035 E(D&A)91 RG 6-42 8.6.91 - -36 E(D&A)90 RG 6-117 19.9.91 GSR/568 5.10.199137 E(D&A)89 RG 6-80 20.1.92 GSR/86 22.2.199238 E(D&A)90 RG 6-112 22.10.92 - -39 E(D&A)92 RG 6-148 9.11.92 - -40 E(D&A)92 RG 6-166 11.1.93 GSR/63 30.1.199341 E(D&A)93 RG 6-94 23.6.94 GSR/327 16.7.199442 E(D&A)95 RG 6-68 13.8.97 GSR/422 27.12.199743 E(D&A)92 RG 6-151 6.11.97 GSR/106 6.6.199844 E(D&A)94 RG 6-10 16.2.99 GSR/87 20.3.199945 E(D&A)98 RG 6-42 11.10.99 - -46 E(D&A)2001 RG6-29 31.10.01 GSR/617 24.11.200147 E(D&A)87 RG6-151 8.8.02 - -


Circular letter No.P [R]673/I Dated: 26-02-2003

Copy of Board's letter No E(MPP)2002/13/3 dt. 24.1.03 is published for information, guidance and necessary action. Board's letters dated 16-11-90, 25-2-2000 and 29-6-01, quoted therein were circulated as SC Nos: 38/94, 98/2000, 144/01, respectively.

Copy of Board's letter No. E(MPP)2002/13/3 dt. 24.1. 03 (RBE No.21/2003).

Sub: Monetary incentive in the form of Training Allowance to faculty members deputed to Group 'C' & 'D' Technical Training Centres.

Kindly refer to this Ministry's letter No. E(MPP)95/19/6 dated 25.2.2000 (RBE No. 26/2000) wherein sanction of the Ministry of Railways was communicated for grant of training allowance to the various training centres.

The Ministry of Railways had been considering the question of extending the benefit of grant of training allowance to the Faculty Members of other training centres. It has now been decided that faculty members, both gazetted and non-gazetted, drawn on deputation from the field for the purpose of imparting training in the following 91 training centres may be granted Training Allowance @ 15% in terms of extant orders:-S.No. Name of the Trg. Centre. S.N

oName of the Trg. Centre.

CENTRAL RAILWAY 47. TPT/KALKA/NR1. ATC/BSL/CR 48. P.WAY/TRG.CENT/SHAMLI/NR2. ATC/KALYAN/CR 49. P.WAY/TRG.CENT/JALANDHAR/N

R3. ATC/DAMOH/CR 50. P.WAY/TRG.CENT/HARIDWAR/N

R4. BTC/MANMAD/CR 51. P.WAY/TRG.CENT/JAGADHARI/N

R5. ATC/AJNI/CR 52. P.WAY/TRG.CENT/LKO/NR6. ATC/JHANSI/CR 53. P.WAY/TRG.CENT/JODHPUR/NR7. BTC/MUMBAI/CR 54. P.WAY/TRG.CENT/SADLPUR/NR8. BTC(LOCO)/BSL/CR 55. P.WAY/TRG.CENT/ALD/NR9. BTC/C&W/BSL/CR 56. PERSONNEL BRANCH

TRG.CENT/JODHPUR10. BTC/LOCO/JHS/CR 57. NDT TRG.CENTRE/RDSO LKO11. BTC/C&W/JHS/CR NORTH EASTERN RAILWAY12. BTC/C&W/AJNI/CR 58. BTC/GKP/NER13. BTC/C&W/MTN/CR 59. BTC/IZATNAGAR/NER14. BTC/ELECT/MATUNGA/CR15. BTC/LOCO/PAREL/CR SOUTHERN RAILWAY16. BTC/NASIK/CR 60. BTC/ERODE/SR17. BTC/DSL/KURLA/CR 61. BTC/PERAMBUR/SR18. BTC/NEW KATNI/CR 62. TPT/SHORANUR/SR19. BTC/LOCO/JBL/CR20. TTC/BHOPAL/CR 63. TPT/ERODE/SR

64. TPT/VILLUPURAM/SREASTERN RAILWAY 65. P.WAY/PALGHAT/SR

21. BTC/JMP/ER 66. P.WAY/VILLUPURAM/SR22. P.WAY/MGS/ER 67. TTC/ELECT/PERAMBUR23. P.WAY/DHN/ER 68. TRACTION

TRG.CENTRE/TAMBRAM/SR24. C&W TRG.CENTRE/DHN/ER

25. C&W TRG.CENTRE/TIKIAPARA SOUTH CENTRAL RAILWAY26. TTC/METRO/KOLKATA 69. C&W/DHARWAR/SCR

70. C&W/TRG.CENTRE/MIRAJ71. BTC/HUBLI

NORTHERN RAILWAY 72. BTC/C&W/VIJAYAWADA/SCR27. THERMIT PLANT/LKO/NR 73. BTC/LALLAGUDA/SCR28. C&W/TRG.CENTRE/ALD/NR 74. BTC/GUNTAPALLI/SCR29. C&W/TRG.CENTRE/KANPUR/NR 75. ATC/OPTG./KCG/SCR30. C&W/TRG.CENTRE/REWARI/NR31. C&W/TRG.CENT/GZB/NR SOUTH EASTERN RAILWAY32. C&W/TRG.CENT/ASR/NR 76. TPT/ADRA/SER33. C&W/TRG.CENT/JAGADHARI/NR 77. ELECT LOCO TRG. CENTRE

BILASPUR/SER34. C&W/TRG.CENT/LKO/NR WESTERN RAILWAY35. C&W/TRG.CENTRE/UMB/NR 78. BTC/C&W/LOWER PAREL/WR36. BTC/C&W/ASR/NR 79. BTC/C&W/DAHOD/WR37. BTC/C&W/LKO/NR 80. BTC/KOTA/WR38. BTC/BKN/NR 81. BTC/C&W/AJMER/WR39. BTC/JUDW/NR 82. BTC/LOCO/AJMER/WR40. BTC/JODHPUR/NR 83. ATC/KOTA/WR41. TPT/SHAJAHAPUR/NR 84. ATC/VALSAD/WR42. TPT/KKDE/NR 85. ATC/BANDIKUI/WR43. TPT/JODHPUR/NR 86. ATC/MHOW/WR44. TPT/SUBERDARGANJ/NR 87. ATC/JUNAGADH/WR45. TPT/LKO/NR 88. ATC/AJMER/WR46. TPT/FZR/NR 89. ATC/LOWER PAREL/WR

90. ATC/BARODA/WR91. ATC/BANDRA/WR

Training Centres being managed by Sr.DME/DME/AME/AEE/ASTE etc. should in the first instance be redesignated as Principals and since management of training institutes is a full time job, it is necessary that the incumbent to the post of Principals should be put exclusively on these assignments. Principals of these training centres would, therefore, be eligible for grant of training allowance after these posts are held by them on full time basis and after the selection is made in the manner as detailed in para 5(g) below.

With a view to enable the Principals of these training centres to give due attention to training and to exercise a proper supervision, it is also necessary that these Principals should be physically located in these centres. The grant of 15% training allowance to the faculty is subject to the Sr.DME/DME/AME/AEE/ASTE etc. assuming full administrative charge of the training centres. They will in effect relieve the Chief Instructor of all administrative functions who will then carry out direct training to staff.

The following guidelines should be observed for sanction of the Training Allowance:-

(a) Faculty members, both gazetted and non-gazetted, who are drawn on deputation from the field and whose duty is to impart training/education to the trainees may be granted "Training Allowance" at the rate of 15% of the basic pay in the revised scales of pay;

(b) Consequent to the grant of "Training Allowance" as mentioned in para (a) above, the existing training allowance, special pay, deputation pay and allowances thereon will not be admissible to the faculty members drawn on deputation to these training centres.

(c) Faculty means "An employee" of the Government who joins a training institute meant for training government officials as a faculty member and whose work is to impart training/teaching. This will also include the principals of these training institutes. However, Faculty members recruited directly and specifically for the training institutions are not eligible for this "Training Allowance".

(d) Staff, whether on deputation from the field or transferred or locally recruited, who are not directly engaged in imparting training/education will not be eligible for the "Training Allowance"

(e) Training Allowance will be admissible to the faculty members without any ceiling and will not form the part of pay as defined in FR(9)(21)(2003(21)-R-II, but however, will count for purpose of leave salary.

(f) Deputation period of faculty Members shall not exceed eight years in any case and under any circumstances.

(g) The admissibility of the allowance in each individual case will be examined by a Committee at appropriate level to be constituted as per Board's letter no.(MPP)2001/19/3-Recommendation No.37 dated 29.6.2001 (RBE No.127/2001). These committees would adopt a strict selection process to find excellent trainers for such appointments. The guidelines for such selection should not only take into account the outstanding service records but also good training capability and aptitude for the job. Regard should also be given for participation in trainers training course, keenness of interest taken by the officials in providing requisite training to their subordinates in the various jobs held by them and to their performance in their earlier assignment, if any, in posts relating to training. The above instructions should be read with Board's letter no.(MPP)86/13/2 dated 16.11.1990. It should be ensured that before the training centre/school and trainers are sanctioned this allowance, they must satisfy the above guidelines. The trainers not recommended by the Committee should be repatriated to their respective parent cadres. Adhoc appointees will not be allowed this Training Allowance till they are regularised.

These orders will take effect from 1.1.2003.

It is further clarified that until such time the screening is done and the Faculty Members not found fit are repatriated to their respective parent cadre, such persons who have worked as Faculty Members on deputation may be allowed Training Allowance from the date of joining or 1.1.2003 whichever is later, till the date of reversion.

This has the sanction of the President and issues with the concurrence of the Finance Directorate of the Ministry of Railways.


Circular letter No. P [R]605/VIII Dated: 25 -02-2003

Copy of Board's letter No. E[NG] I-94/PM1/10 dated 11-02-03 is published for information, guidance and necessary action. Board's letter dated 09-12-1998 quoted therein was circulated as SC No. 31/99.

Copy of Board's letter No. E[NG] I-94/PM1/10 dated 11-02-03 (RBE No.31/2003).

Sub: Procedure for filling up selection posts.

In terms of Para 216, IREM Vol. I [ 1989] introduced vide ACS NO. 65 issued under this Ministry's letter of even number dated 9-12-1998, a time gap of six months between selections is required to be observed. The question of relaxing this time gap of six months between selections has been under consideration of Ministry of Railways for sometime in view of the difficulty being experienced by the Railways in filling up the Safety Category posts. It has now been decided that the General Managers may permit holding of a fresh selection for promotion to Safety Categories repeat Safety categories before the expiry of six months period from the date of approval of the panel finalised as a result of earlier selection. This will, however, be subject to the condition that grant of such a dispensation is inescapable in the administrative interest and the power is exercised by the General Managers personally.


Circular letter No..P [PC]487/V/PC/CGEGIS/II Dated: 26 -02-2003

Copy of Board's letter No PC/III/2000/GIS/2 dt.13.1.03 is published for information, guidance and necessary action. Board's letters dated 24.1.2002 quoted therein was circulated as SC No. 26/2002.

Copy of Board's letter No. PC/III/2000/GIS/2 dt.13.1.03 (RBE No.11/2003).

Sub: Central Government Employees Group Insurance Scheme,1980 – Tables of Benefits for the Savings Fund for the period from 1.1.2003 to 31.12.2003.

In continuation of this Ministry's letter No.PC-III/2000/GIS/2 dated 24.1.2002 a copy of O.M.No.7(3)/EV/2002 dated 9.1.2003 of the Ministry of Finance, Department of Expenditure on the above subject is forwarded herewith for information and necessary action.

Copy of Ministry of Finance, Department of Expenditure Office Memorandum No. 7[3]E/V/2002 dated 9th January 2003.

OFFICE MEMORANDUM

Sub: Central Government Employees Group Insurance Scheme - 1980 - Tables of Benefits for the savings fund for the period from 1.1.2003 to 31.12.2003.

…..The undersigned is directed to refer to this Ministry's O.M.No.7(1)EV/2001 dated 21 st January, 2002

forwarded there with Tables of Benefits under CGEGIS for the year 2002, New Tables of Benefits for the savings fund of the Scheme based on a subscription of Rs.10 per month from 1.1.1982 to 31.12.1989 and Rs.15 per month w.e.f. 1.1.1990 onwards have been prepared for the year 2003 and a copy of the same is enclosed. Another Table of Benefits for the savings fund based on a subscription of Rs.10 per month for those employees who had opted out of the revised rates of subscription w.e.f. 1.1.1990 have also been drawn up for the year 2003 and a copy of the same is also enclosed. The amounts in the Tables have been worked out on the basis of interest @ 10% per annum (compounded quarterly) for the period from 1.1.1982 to 31.12.1982, 11% per annum (compounded quarterly) w.e.f. 1.1.1983 to 31.12.1986 12% per annum (compounded quarterly ) w.e.f. 1.1.1987 to 31.12.2000, 11% per annum (compounded quarterly) w.e.f.

1.1.2001 to 31.12.2001 and 9.5% per annum (compounded quarterly) w.e.f. 1.1.2002 to 31-12-2002 and 9.% per annum [compounded quarterly] w.e.f. 1-1-2003 onwards. The mortality rate under the Scheme has been taken as 3.75 per thousand per annum upto 31.12.1987 and 3.60 per thousand per annum thereafter in both the cases. While calculating the amount it has been assumed that the subscription has been recovered or will be recovered from the salary of the month in which a member ceases to be in service failing which it should be deducted from accumulated amounts payable.

In its application to the employees of Indian Audit and Accounts Department this Office memorandum issues in consultation with the Comptroller and Auditor General of India.

CENTRAL GOVT.EMPLOYEES GROUP INSURANCE SCHEME 1980Accumulated value of contribution from 1st Jan of year of entry to the month and year of cessation Contribution @ Rs.10/- P.M. throughout

Year of cessation of membership 2003Month of cessation of membership

Year of Entry

Jan Feb. Mar Apr May June Jul Aug Sep Oct. Nov. Dec.

1982 7393 7455 7518 7581 7644 7707 7772 7837 7903 7069 8034 81011983 6533 6588 6644 6700 6757 6615 6872 6931 6989 7048 7108 71681984 5757 58-7 5957 5907 5959 6010 6062 6114 6166 6220 6271 63261985 5061 5106 5150 5196 5242 5287 5334 5380 5427 5474 5522 55711986 4437 4517 4558 4598 4640 4681 4723 4723 4765 4807 4850 48931987 3877 3813 3949 3985 4022 4059 4095 4133 4171 4209 4209 42461988 3376 3913 3441 3474 3507 3539 3573 3606 3640 3674 3708 37431989 2924 2953 2982 3011 3040 3071 3100 3130 3160 3190 3220 32521990 2523 2548 2574 2600 2626 2653 2679 2706 2734 2760 2789 28161991 2165 2188 2212 2235 2259 2283 2307 2330 2354 2379 2404 24281992 1848 1869 1890 1911 1931 1954 1975 1996 2018 2040 2061 20831993 1567 1585 1604 1623 1642 1661 1680 1699 1720 1738 1758 18891994 1316 1333 1349 1366 1334 1400 1418 1435 1453 1470 1488 15061995 1094 1108 1124 1139 1154 1170 1185 1201 1217 1233 1249 12651996 896 909 924 936 950 965 979 993 1007 1022 1036 10511997 720 733 745 758 769 783 795 808 821 834 846 8601998 565 575 586 598 609 620 632 644 656 668 679 6911999 425 436 446 457 466 477 486 497 508 519 529 5402000 303 311 321 330 339 350 359 369 379 388 398 4082001 193 201 211 218 227 236 244 254 263 271 280 2902002 95 103 111 119 127 135 143 151 159 167 175 1832003 7 14 21 28 36 43 50 57 65 72 80 88NoteBasis UsedFrom To1.1.82 31.12.

8210% Savin

g68.75% from 1.1.82 to 31.12.87

1.1.83 31.12.86

11% 70% from 1.1.88 and onwards

1.1.90 31.12.89

12%

1.1.01 31.12.00

12% Risk 31.25% from 1.1.82 to 31.12.87

1.1.02 31.12.01


1.1.02 31.12.02

9.50%

1.1.03 31.12.03

9.50%

CENTRAL GOVT.EMPLOYEES GROUP INSURANCE SCHEME 1980Accumulated value of contribution from 1st Jan of year of entry to the month and year of cessation Contribution @ Rs.10/- P.M. upto 31.12.89 and Rs.15 throughout after 1.1.90


Year of Entry


1982 8654 8730 8795 8880 8957 9034 9113 9190 9270 9349 9430 95101983 7793 7863 7920 8001 8071 8141 8213 8285 8357 8429 8502 85761984 7018 7081 7134 7208 7272 7337 7402 7467 7533 7600 7667 77351985 6322 6380 6427 6496 6555 6614 6674 6734 6795 6856 6918 69791986 5697 5751 5794 5858 5912 5966 6022 6076 6132 6189 6245 63031987 5137 5187 5225 5285 5335 5386 5436 5486 5538 5590 5642 56951988 4638 4683 4718 4774 4820 4866 4913 4961 5008 5055 5104 51521989 4185 4228 4259 4312 4354 4397 4440 4483 4528 4572 4617 46611990 3783 3823 3851 3901 3941 3980 4020 4061 4102 4143 4184 42261991 3248 3283 3307 3353 3388 3424 3460 3497 3533 3570 3608 36441992 2772 2804 2824 2866 2898 2931 3963 2995 3028 3061 3095 31291993 2349 2378 2395 2434 2463 2492 2521 2550 2580 2609 2640 26691994 1974 2000 2014 2051 2076 2102 2128 2155 2181 2208 2235 2262

1995 1640 1663 1675 1709 1732 1755 1780 1803 1827 1851 1875 19001996 1344 1364 1375 1406 1427 1448 1470 1491 1512 1534 1556 15791997 1080 1098 1107 1137 1155 1175 1194 1213 1233 1253 1273 12921998 846 864 869 897 914 931 950 967 985 1002 1020 10391999 639 654 658 684 700 715 732 748 764 780 796 8122000 453 467 471 496 510 524 539 553 568 582 597 6122001 193 201 211 218 227 236 244 254 263 271 280 2902001 290 302 304 328 341 354 367 380 394 407 421 4342002 144 155 156 177 189 201 213 225 239 251 263 276NoteBasis Used

From To1.1.82 31.12.

8210% Savin

g68.75% from 1.1.82 to 31.12.87

1.1.83 31.12.86


1.1.87 31.12.89

12%

1.1.90 31.12.89

12% Risk 31.25% from 1.1.82 to 31.12.87

1.1.01 31.12.01


1.1.02 31.12.02

9.50%

1.1.03 31.12.03

9.00%


Circular letter No. P [R]473/IV Dated: 07 -03-2003

Copy of Board's letter No. E(W)95 PS 5-1/17 dated 31.1.2003 is published for information, guidance and necessary action. Board's letters dated 30-6-99 and 30.1.2002 quoted therein were circulated under Lr. No. P[R]521/IV dated 14.12.2000 and SC No.25/02, respectively. It is reiterated that Senior Subordinates in Grade RS. 5000-8000 and above and who are also in direct and independent charge of the establishment and who have been identified and recommended by the DRMs ONLY, are authorised to issue/sign post retirement complimentary passes (including 1st Class post retirement complimentary Passes) to retired Railway employees/officers who opt in writing for issue of 1st class pass instead of I-A passes. DRMs may, in compliance of instructions contained in para 3, submit the report, as called for, by 31-1-04.

Copy of Board's letter no.(W)95PS5-1/17 dated 31.1.2003 .(RBE No.25 / 2003).

Sub: Delegation of powers to Senior Subordinates in Grade RS. 5000-8000 and above to issue/sign post-retirement Complimentary passes.

Instructions were issued vide Board's letter of even number dated 30.1.2002 delegating

powers to Senior Subordinates in Grade RS. 5000-8000 and above and who are also in direct and independent charge of the establishment to issue/sign post retirement complimentary passes to Railway employees, other than First 'A' Pass-holders. It has been brought to the notice of Board that retired Railway officers, who are settled at far away places , and where Gazetted Railway officers are not located, find it difficult to get their post-retirement complimentary passes as under the extant instructions, I-A post-retirement passes are to be signed by Gazetted Officers only. In the circumstances , it has been decided by Board that if the retired Railway officers opt in writing for First Class post-retirement pass, instead of I-A, senior subordinates in Grade RS. 5000-8000 and above , who are in direct and independent charge of the establishment, may be authorised to issue First Class Pass to such retired officers.

2. In this connection, the procedure outlined in Board's letter of even number dated 30.6.1999 regarding transfer of pass account, etc. may be followed in toto.

3. The delegation of powers to senior subordinates to issue First Class post-retirement complimentary passes to retired Railway officers, instead of I-A passes, is done purely on experimental basis and will be in force only upto 1.2.2004. Railways may conduct periodical inspection and submit a final report by 1.2.2004 to consider feasibility of extension of the scheme further.

4. This issues with the concurrence of Finance Directorate of Ministry of Railways.


Circular letter No. P [R]673/I Dated: 07 -03-2003

Copy of Board's letter No E(MPP)98/3/8 dated 11.2.2003 is published for information, guidance and necessary action. Board's letter dated 9.10.2002 quoted therein was circulated as SC No. 222/2002.

Copy of Board's letter No. E(MPP)98/3/8 dated 11.2.2003 (RBE No. 28/2003).

. Sub: Report of the Railway Safety Review Committee (Part- II) –98 – Refresher Training programme for Loco running staff – Recommendation No.107.

Ref: Board's letter of even number dated 20.1.2000 (RBE No.11/2000) and 9.10.2002 ( RBE No.182/02)

……..The Railway Safety Review Committee vide Recommendation No.107 had recommended as

under:-" The initial and periodic refresher training course for running staff and AC attendant should

have a programme on fire-fighting /use of fire extinguisher."

The above recommendation has been accepted by Railway Board.

The Sub-module on Fire-fighting for all Group 'C' &'D' staff of Electrical Department is already included in Module EL-04 and floppy circulated vide Board's letter no.(MPP)2000/3/2 dated 27.2.2001. To facilitate access to the above module the same has been pasted in Railnet under the Management Services site.

However, the Railway administration are directed to include the module of fire-fighting in the refresher courses for Asstt. Drivers and Drivers. The refresher courses for Drivers viz, loco RNG –6, RNG-7, RNG-8 and RNG-9 have accordingly been modified and enclosed. The course content on fire fighting for Asstt. Drivers/Drivers (RNG-184) is also enclosed. Adequate copies may be made and distributed to the concerned Training Centres. The implementation of the above instructions may please be confirmed.

LOCO –RNG –6DEPARTMENT : ELECTRICAL

ACTIVITY CENTRE : STATION/TRAIN TRADE : ELECTRICAL DRIVERSSTAGE : Refresher Course for Asst. Drivers ( Electric) TECHNICAL QUALIFICATIONDURATION : 3 WEEKS (18 WORKING DAYS) PERIODICITY : ONCE IN 3 YRS.MOD. NO DESCRIPTION Duration (Days)RNG-171 Contractor &Relay 1RNG-172 DJ Closing Circuit 1RNG-173 Traction Power Circuit & Failure 1RNG-174 Auxiliary Power & Control Circuit 1RNG-175 MU Operation and Braking System 2RNG-176 Modifications to Locos 1RNG-177 Traction Distribution 1RNG-178 GR & SR 1RNG-179 System of Train working 1RNG-180 Signals 1RNG-181 Different types of forms ½RNG-182 Engineering Signals 1RNG-183 Accident 1RNG-184 Fire Fighting ½

Trouble shooting on line 2Simulator Training * 2Viva Voce 2

TOTAL 18 Wkg.Days

• To be substituted by Line Training with LI in case simulator training facilities are not available.


ACTIVITY CENTRE : STATION/TRAIN TRADE : ELECTRICAL DRIVERSSTAGE : Refresher Course for all Electric Drivers ( except Asst.Driver)TECHNICAL QUALIFICATIONDURATION : 3 WEEKS (18 WORKING DAYS) PERIODICITY : ONCE IN 3 YRS.MOD. NO DESCRIPTION Duration (Days)RNG-201 Contractor &Relay ½ RNG-202 DJ Closing Circuit ½ RNG-203 Traction Power Circuit & Failure 1RNG-204 Auxiliary Power & Control Circuit 1RNG-205 Braking System including air brake 1RNG-206 Punctuality & modifications on Locos 1RNG-207 Traction Distribution 1RNG-208 GR & SR 1

RNG-209 System of Train working 1RNG-210 Signals 1RNG-211 Different types of forms ½RNG-212 Engineering Signals 1RNG-213 Accident 1RNG-184 Fire Fighting ½


TOTAL 18 Wkg.Days* To be substituted by Line Training with LI in case simulator training facilities are not available.

LOCO –RNG –8DEPARTMENT : MECHANICAL

ACTIVITY CENTRE : STATION/TRAIN TRADE : DIESEL DRIVERSSTAGE : Refresher Course for Asst. Drivers (Diesel) TECHNICAL QUALIFICATIONDURATION : 3 WEEKS (18 WORKING DAYS) PERIODICITY : ONCE IN 3 YRS.MOD. NO DESCRIPTION Duration (Days)RNG-231 LOCO & its subv-systems 1RNG-232 Fuel Oil, Lube Oil, Water Cooling & Air system 2RNG-233 Functioning of turbo Super Charger, Batteries 1RNG-234 Idle & Shut down safety, over speed handle, other safety devices 1RNG-235 Booking of repairs in log Book, Attending minor defects 1RNG-175 MU operation and Brake systems 2RNG-178 GR & SR 1RNG-179 System of Train working 1RNG-180 Signals 1RNG-181 Different types of forms ½RNG-182 Engineering Signals 1RNG-183 Accident 1RNG-184 Fire Fighting ½


TOTAL 18 Wkg.Days

* To be substituted by Line Training with LI in case simulator training facilities are not available.


ACTIVITY CENTRE : STATION/TRAIN TRADE : DIESEL DRIVERSSTAGE : Refresher Course for all Diesel Drivers (except Asst.Drivers)TECHNICAL QUALIFICATION DURATION : 3 WEEKS (18 WORKING DAYS) PERIODICITY : ONCE IN 3 YRS.MOD. NO DESCRIPTION Duration

(Days)RNG-251 Advantages of various locos 1RNG-252 Knowledge of Air charging system & Fuel oil system ½RNG-253 Safety devices provided in Diesel Locos ½RNG-254 Advantage of Air Brake system Over Vacuum brake system 1RNG-255 Loco failures & trouble shooting /Fault finding 1RNG-256 Types of Governor & their functions 1RNG-257 Types of circuits 1RNG-208 GR & SR 1RNG-209 System of Train working 1

RNG-210 Signals 1RNG-211 Different types of forms ½RNG-212 Engineering Signals 1RNG-213 Accident 1RNG-184 Fire Fighting ½


TOTAL 18 Wkg.Days

* To be substituted by Line Training with LI in case simulator training facilities are not available.RNG 184

ASSTT.DRIVERS/DRIVERS

DESCRIPTION: FIRE FIGHTING DURATION : ½ DAY--------------------------------------------------------------------------------------------------------------------CONTENTS:---------------------------------------------------------------------------------------------------------A. Identifying and handling of various types of fire extinguishersB. Precautions to be taken while extinguishing fireC. Render first aid to the burn injuriesD. Render first aid to persons affected by suffocationE. Communication.


Circular letter No.P [R]182/IV Dated: 07 -03-2003

Copy of Board's letter No E(D&A)2003 GS 1-1 dated 11.2.03 is published for information, guidance and necessary action. Board's letter dated 1.7.1998 quoted therein was circulated as SC No. 199/98.

Copy of Board's letter No. E(D&A)2003 GS 1-1 dated 11.2.03 (RBE No.29/2003).

Sub: Railway Services(Conduct )Rules, 1966 – Report of the Complaints Committee constituted for prevention of sexual harassment of women at work places.

---Reference Board's letter No..E(D&A) 97/GS 1-4 dated 1.7.1998 regarding creation of suitable

complaint mechanism/complaints committees to deal with the cases of sexual harassment of women employees at work place.

In this connection it is clarified that the findings of the Complaints Committee will be binding on the Disciplinary Authority to initiate disciplinary proceedings against the railway servant(s) concerned under the provision of the Railway Servants (Discipline & Appeal) Rules, 1968. The report of the Complaints Committee should be treated as a preliminary report against the accused railway servant(s).


Circular letter No.P [R] 299/V Dated: 7-03-2003

Copy of Board's letter no.(G)2002 HO1 –17 dated 11.2.2003 is published for information, guidance and necessary action. Board's letter dated 7.10.88 quoted therein was circulated as SC No. 188/88.

Copy of Board's letter no.(G)2002 HO1-17 dt. 11.2.2003 (RBE No. 24/2003).

. Sub: Honorarium to the official members associated with the conduct of interviews/selections held by RRBs.

…The enhancement in the rates of honorarium payable to the official members associated with the

interviews /selections held by Railway Recruitment Boards has been under consideration of Railway Board. It has been decided in supersession of Board's letter No. E (G)87 HO1-27 dated 7.10.88 that Railway officers who are engaged/associated with the interviews/selections held by RRBs shall be paid an honorarium of RS. 300/- only per day of Meeting of the Interview Board when the official member actually attends at the place at which he has been invited by the RRB to be present.

This issues with the concurrence of the Finance Directorate of the Ministry of Railways. 52_2003

SERIAL CIRCULAR NO. 52 /2003 Circular letter No.P [R]184/IV Dated: 13-03-.2003

Copy of Board's letter No E(NG)I-2001/CR/3 dt.1.1.03 is published for information, guidance and necessary action.

Copy of Board's letter No E(NG)I-2001/CR/3 dt. 1.1.03 (RBE No. 1/2003) SC No. 12 to MC 28

Sub: Annual Confidential Reports for the employees – Statutory and Non- Statutory (Recognised) Canteens on Railways and Production Units.

In this Ministry's letter no.(NG)II-90/RR-1/12 dated 27.5.92, instructions regarding recruitment and promotions in respect of various categories of Canteen employees on the Railways (Statutory)/Non-statutory recognised) were issued.

It has now been decided that there should be a system of periodical assessment of the performance of the employees for which Reporting System has to be devised. Accordingly, in the light of model formats received from Department of Personnel and Training, forms for rendering Annual Confidential Reports on all categories of Canteen Staff (except Gr.'D" Staff ) working in Statutory Canteens and recognised (Non-Statutory Canteens) on the Railways have been drawn and are sent herewith as Annexures 'A','B', 'C' and 'D'.

Keeping in view the fact that the Canteen Manager plays a vital role in the management and supervisory functions in the day-to-day running of the canteen, it has also been decided to vest the Canteen Managers with the following responsibilities:-

i) to initiate ACR in respect of all employees (except Group 'D') working in the Canteens as and when due; and

ii) in cases of minor indiscipline to issue non-recordable warnings in respect of all employees working in the Canteens.

In a situation where more than one Canteen Managers in different grades are working in a Canteen, the powers as indicated above will be vested in the Canteen Manager-in-Charge.

While issuing warnings etc. as above, the procedure laid down/instructions contained in this Ministry's letter no.(NG)I-81/CR/8 dated 31.8.1981/22.9.1981 should be kept in view.

Notwithstanding the provisions of this letter read with the Annexures enclosed, the GMs may modify suitably the provisions regarding the level of officers/functionaries for initiating/reviewing the ACRs of Canteens employees wherever these instructions pose practical difficulty in implementation.

ANNEXURE-A______________Railway

From of Confidential Report in respect of Cook Gr.II/Halwai Gr.II (Rs.3050-4590), Cook Gr.I/Halwai Gr.I (Rs.3200-4900), Sr.Cook (Rs.4000-6000) and Master Cook (Rs.4500-7000)- Departmental Canteen Staff.

______OFFICE.

Report for the year/period_____

PART-I: PERSONAL DATA(To be filled by Administrative Section concerned of the Department/Office)1. Name of Office.2. Designation/Post held3. Date of Birth4. Whether the officer belongs to Scheduled Caste/Schedule Tribe5. Date of continuous Appointment to the present grade viz…6. Whether permanent/temporary/officiating.7. Period of absence from duty (on leave, training etc.) during the

Year/period.

PART-IIASSESSMENT OF THE REPORTING OFFICER.

1. Period of service under the Reporting Officer2. Nature of job/duties3. State of Health4. Regularity and punctuality in attendance5. Amenability to discipline6. Relationship with superiors/co-workers7. Personal hygiene & Cleanliness8. Level of proficiency

(i) Quality of products.(ii) Hygienic aspects(iii) Economic aspects i.e. avoidance of wastage

During preparation of food products.9. Performance. Excellent/Very Good/Good/

Average/Below Average10. Ability to understand and apply norms standardised for the job.11. Willingness to adopt to other functions in the Canteen

In emergent situations.12. Has he ever been entrusted with work other than routine?

If so, specify the job.13. Level of knowledge of functions in related jobs in the Canteen

14. Has the officer ever been reprimanded for indifferent work orfor other causes during the period under report?

15. Integrity16. Overall Grading Outstanding/Very Good/Good

(Reasons for grading the officer as Average/Below Average"outstanding" be specified)

Place: Signature of the Reporting Officer

Date: Name in Block lettersDesignation during the period of Report

Note: Manager-in-Charge of the Canteen will act as "Reporting Officer" while HonorarySecretary of the Canteen Managing Committee will act as the "Reviewing Officer".

PART –IIIREMARKS BY REVIEWING OFFICER1. Length of service under the Reviewing Officer.2. Do you agree with the assessment of the Officer given by the

Reporting Officer. In case of disagreement, please specify the reasons.Is there anything you wish to modify or add?

3. Remarks on the assessment/grading given by the Reporting Officer.4. If the officer reported upon is a member of Scheduled Caste/Scheduled

Tribe, does the Reviewing Officer agree that the attitude of the ReportingOfficer in the assessing the performance of the officer has been fair and just.

5. General Remarks/Comments on the capacity/performance of the official.6. Any specific comment/recommendations.

Place: Signature of the Reporting OfficerDate: Name in Block letters

Designation during the period of Report

ANNEXURE-B______________RailwayFrom of Confidential Report in respect of Stores Keeper Gr.II/Clerk/Cashier (Rs.3050-4590) and Store Keeper Gr.I (Rs.3200-4900) - Departmental Canteen Staff.

______OFFICE.

Report for the year/period_____PART-I: PERSONAL DATA

(To be filled by Administrative Section concerned of the Department/Office)

1. Name of Office.2. Designation/Post held3. Date of Birth4. Whether the officer belongs to Scheduled Caste/Schedule Tribe5. Date of continuous Appointment to the present grade viz…6. Whether permanent/temporary/officiating.7. Period of absence from duty (on leave, training etc.) during the

Year/period.PART-II

SELF APPRAISAL

1. Brief description of duties.

2. Brief resume of the work done by you during the year/period from…….to….. bringing out any special achievement during the year/period. In the event of shortfall in achievement furnish reasons.

(The resume is to be furnished within the space provided limited to 100 words and is required to be signed).

SignatureDate:

PART-IIIASSESSMENT OF THE REPORTING OFFICER.

1. Does the Reporting Officer agree with the statement made in Part-II?If not, the extent of disagreement and reasons therefor.

2. State of Health3. Regularity and punctuality in attendance 4. Amenability to discipline5. (I) Relationship with superiors/co-workers

(ii)Behaviours towards customers6. Intelligence, Keenness and Industry7. Maintenance of Cash/Accounts etc. with reference to

Assigned tasks during the period of report.8. Has the officer ever been entrusted with work other than routine? If so,

Indicate his capacity.9. Has the officer ever been reprimanded for indifferent work or for other

Causes during the period under report?10. Integrity.11. Overall Grading

(Reasons for grading the officer as Outstanding/Very Good/Good/"outstanding" be specified) Average/Below Average.


Date: Name in Block letters

Designation during the period of ReportNote: Manager-in-Charge of the Canteen will act as "Reporting Officer" while Honorary

Secretary of the Canteen Managing Committee will act as the "Reviewing Officer".

PART –IVREMARKS BY REVIEWING OFFICER

1. Length of service under the Reviewing Officer.2. Do you agree with the assessment of the Officer given by the








ANNEXURE-C______________RailwayFrom of Confidential Reports in respect of Asst.Canteen Manager (Rs.3050-4590/Accountant/Canteen Manager Gr.II. (Rs.3200-4900) - Departmental Canteen Staff.

______OFFICE.Report for the year/period_____

PART-I: PERSONAL DATA(To be filled by Administrative Section concerned of the Department/Office)


Year/period.PART-II

SELF APPRAISAL




Signature

Date:



2. State of Health3. Regularity and punctuality in attendance 4. Amenability to discipline5. Relationship with superiors/co-workers6. State of Accounts of the Canteen7. Level of knowledge/ability to perform

other functions in the canteen [e.g. Store-Keepingfunctions clerical /vending functions,

Managerial functions, as also technical aspects of preparation of meals, refreshments, tea, coffee etc. 8. Level of proficiency Very High/Good/Average/Below Average9. Performance Excellent/Very Good/Good/Average/Below Average10. Has the officer ever been entrusted with work other than routine? If so,

indicate his capacity.

11. Has the officer ever been reprimanded for indifferent work or for othercauses during the period under report?

12. Integrity.13. Overall Grading

(Reasons for grading the officer as Outstanding/Very Good/Good/ "outstanding" be specified) Average/Below Average.






1. Length of service under the Reviewing Officer.2. Do you agree with the assessment of the Officer given by the3. Reporting Officer. In case of disagreement, please specify the reasons.4. Is there anything you wish to modify or add?5. Remarks on the assessment/grading given by the Reporting Officer.6. If the officer reported upon is a member of Scheduled Caste/Scheduled






ANNEXURE-D______________RailwayForm of Confidential Report in respect of Canteen Manager Gr.I (Rs.4000-6000) Sr.Canteen Manager (Rs.5000-8000 ) and Head Canteen Manager [Rs.5500-9000] Departmental Canteen Staff.



1. Name of Office.2. Designation/Post held3. Date of Birth4. Whether the officer belongs to Scheduled Caste/Schedule Tribe5. Date of continuous Appointment to the present grade viz…6. Whether permanent/temporary/officiating.7. Period of absence from duty (on leave,training etc.) during the

Year/period.PART-II

SELF APPRAISAL




Signature

Date:


(Please read carefully the instructions given at the end of the form before filling the entries)

1. Does the Reporting Officer agree with the statement made in Part-II?if not, the extent of disagreement and reasons therefor.

2. State of Health3. Regularity and punctuality in attendance 4. Amenability to discipline5. Relationship with superiors/co-workers6. Supervisory ability7. Quality of products and services rendered by the Canteen.8. Handling of complaints, if any, from the officers/employees/users9. State of accounts of the Canteen.10. Has the officer ever been reprimanded for indifferent work or for other Causes during the period under report?11. Has the officer done any outstanding or notable work meriting commendations?

Briefly mention them.12. Integrity.13. Overall Grading




Designation during the period of ReportNote: Honorary Secretary of the Canteen Managing Committee will act as "Reporting Officer" while Chairman of the Canteen Managing Committee will act as the "Reviewing Officer.

PART –IV

REMARKS BY REVIEWING OFFICER



3. Remarks on the assessment/grading given by the Reporting Officer.4. If the officer reported upon is a member of Scheduled Caste/Scheduled Tribe, does the Reviewing Officer agree that the attitude of the Reporting

Officer in the assessing the performance of the officer has been fair and just.5. General Remarks/Comments on the capacity/performance of the official.6. Any specific comment/recommendations.




Circular letter No.P [R]535/III Dated: 13-03-2003

Copy of Board's letter No E(Sports)2001/Policy/EQ dt.14.2.03 is published for information, guidance and necessary action. Board's letters dated 28-1-2000 and 19.6.2000 quoted therein were circulated as SC Nos.36/2000 and 152/2000, respectively.

Copy of Board's letter No. E(Sports)2001/Policy/EQ dt.14.2.03 (RBE No.32/2003).

Sub: Out of turn promotion from Group 'D' to Group 'C' in Artisan categories – Minimum educational qualification.

As per the provisions contained in para 9.6 (a) of Board's letter no.(Sports)2000/Policy/2 dated 19.6.2000, Sportspersons recruited in Group 'D' may be considered for promotion on out of turn basis if during the course of their sports career on the Railways they fulfill the current norms for recruitment in Group 'C' categories subject to the minimum educational qualification being fulfilled. In terms of Board's letter no.(NG)II/99/RR-1/66 dated 28.1.2000, the minimum educational qualification prescribed for direct recruitment to the posts of skilled artisans has been revised from Matriculation/ITI/Course Completed Act apprenticeship to Course Completed Act Apprenticeship/ITI pass in the relevant trade. With this revision, matriculation is no longer one of the minimum educational qualification prescribed for direct recruitment to Group 'C' post in Skilled Artisan categories.

It has been reported to the Board that due to the above revision of minimum educational qualification, difficulties are being experienced, in giving out of turn promotion to Sportspersons from Group 'D' to Group 'C' in Artisan categories because it is practically difficult for the employees to acquire the revised qualification while discharging their normal duties. It has therefore been proposed that relaxation in the minimum educational qualification may be allowed. The matter has also been taken up by the ICF Staff Council with the Board.

The matter has been considered carefully by the Ministry of Railways ( Railway Board). It has been decided that while it may not be possible to relax the prescribed educational qualification altogether, the GMs, in partial modification of the instructions contained in Board's letter no.(NG)II/99/RR-1/66 dated 28.1.2000, may be permitted to consider out of turn promotion of outstanding Sportspersons from Group 'D' to Group 'C' in Skilled Artisan categories on provisional basis subject to the condition that Sportspersons so promoted acquire the qualification of Act Apprenticeship Pass within a period of two or three years depending on the trade, from the date of their promotion. In order to enable them to acquire the qualification the GM may impart apprenticeship training in the relevant trade to the Sportspersons so promoted on provisional basis for 2/3 years at the end of which such Sportspersons should qualify the test conducted by the National Council for Vocational Training at the end of the course at par with the Act Apprentices.

(This also disposes of GM/ICF's D.O.No.ICF/SA/TP/2002 dated 11.11.02 addressed to Board (MS).


Circular letter No. P [R]676/III Dated: 13-03-.2003

Copy of Board's letter No E(NG)I-2002/TR/35 dt.19.2.2003 is published for information, guidance and necessary action.

Copy of Board's letter No. E(NG)I-2002/TR/35 dt.19.2.2003 (RBE No.35/2002). SC No. 19 to MC 24

Sub: Transfer/re-transfer of Ticket-Checking staff – Creation of new Zones.

In the PNM-NFIR meeting held on 2-3/12.2002, the General Secretary, NFIR pointed out, in the contest of creation of new Zones, that Ticket Checking staff who were transferred on inter-divisional basis should be transferred back to the parent Railway if the Division in which they are working becomes part of the new Zonal Railway.

In term of existing instructions, a Ticket-Checking staff who is transferred from one seniority unit to another seniority unit (inter-divisional/inter-zonal transfers) on grounds of suspected malpractices and in whose case the disciplinary proceedings fail to prove any charge thereby exonerating the employee fully, may be transferred back to the original seniority unit on review of his case by GM on his request, without any loss of seniority. Similarly, in the cases of those Ticket Checking staff in whose case a penalty of "censure" has been awarded on finalisation of DAR case, GM may review the cases of such staff on their request for being transferred back to the original seniority unit. However, no transfer allowance is admissible in both these types of cases. The review will be done by the General Manager personally and these powers will not be delegated further.

The matter raised by the Federation has been carefully considered by the Board. It has been decided that it is not possible to accede to their request to cover the cases of employees who are awarded a penalty higher than "censure" on finalisation of the disciplinary proceedings; the extant instructions as enumerated in para 2 above providing for review on request of employees in cases when they are fully exonerated or awarded only a penalty of "censure".

It may, however, be ensured that from now onwards till the new Zones become operational w.e.f. 1.4.2003, while transferring employees on grounds of suspected malpractices, the jurisdiction of the new Zones (after bifurcation) and the parent Zones should be kept in view while deciding the unit to which the employees are to be transferred to.


Circular letter No. P [R]673/III Dated: 25 -03-2003

Copy of Board's letter no.(MPP)98/3/8 dt.25.2.03 is published for information, guidance and necessary action. Board's letters dated 20.1.2001 [not 20-1-2000] and 9.10.02 quoted therein were circulated as SC Nos. 56/2001 and 222/02, respectively.

Copy of Board's letter no.(MPP)98/3/8 dt. 25.2.03 (RBE No.39/2003).

Sub: Approved modules for stage-wise training of Loco Running Staff & other Safety categories.

In continuation of Board's letter of even number dated 20.1.2000 (RBE No.11/2001) and 9.10.2002 (RBE No.182/2002) it has been decided that if any staff belonging to safety category who is due

for Refresher course and in the meanwhile gets selected/empanelled and is scheduled for Promotional course, he may be exempted from Refresher course and be sent to Promotional course only. However, such staff will continue to attend Refresher Course after 3 years from the date of completion of the Promotional Courses.

The decision to grant exemption from attending the refresher course is based on the criterion that the promotional course is not beyond 3 months from the scheduled date of refresher course. In case the gap between Refresher Course and the Promotional Course is more than three months, such employees who are due for Refresher course should undergo both the courses.

In terms of Board's letter No.2000/Safety(A&R)19/40 dated 19.12.2000 staff overdue for refresher course are to be taken off duty, till they complete the course.

This disposes off SR's letter No.T.389/RC/P dated 31.10.02.


Circular letter No. P [R]473/V Dated: 25 -03-2003

Copy of Board's letter No E(W)2002 PS 5-6/99 dt.25.2.2003 is published for information, guidance and necessary action. Board's letters dated 23.2.96 and 4.7.96 quoted therein were circulated as SC No.69/96 and 98/96, respectively.

Copy of Board's letter No E(W)2002 PS 5-6/99 dt.25.2.2003 (RBE No.37/2003).

Sub: Validity of First class/AC-2 tier Complimentary Card passes issued to recipients of Param Vir Chakra, Maha Vir Chakra and Vir Chakra awards in Rajdhani/Shatabdi/ Jan Shatabdi Expresses.

Ref: Board's letter no.(W)96 PS5-6/22 dated 23.2.96 and 4.7.96.

Instructions have been issued vide Railway Board's letters dated 23.2.96 and 4.7.96 referred to above for issue of First Class/AC-2 tier Complimentary Card Passes to recipients of Gallantry Awards of six types of Chakra series Gallantry Awards namely, Param Vir Chakra, Maha Vir Chakra, Vir Chakra, Ashok Chakra, Kirti Chakra and Shaurya Chakra alongwith a companion. These passes are available for travel from any railway station to any railway station on Indian Railways except on Metro Railway, Calcutta. These passes are not valid for journey in Rajdhani and Shatabdi Express trains.

Ministry of Railways have now decided that First class/AC-2 tier complimentary card passes issued to PARAM VIR CHAKRA, MAHA VIR CHAKRA and VIR CHAKRA awardees may be made valid for travel in AC-2 tier/AC-3 tier of Rajdhani and chair car of Shatabdi/Jan Shatabdi Express trains alongwith a companion in the same class. It is clarified that passes issued to other remaining three category of awardees namely Ashok Chakra, Kirti Chakra and Shaurya Chakra will not be valid for travel in Rajdhani/Shatabdi/Jan Shatabdi trains as hitherto.

A new format of First class/AC-2 tier complimentary card passes in respect of Param Vir Chakra, Maha Vir Chakra and Vir Chakra awardees with same colour scheme as presently available in case of all the six Chakra series of Gallantry awardees i.e. Orange with three Golden stripes across the face of the card pass below national emblem is being printed. However, till such time the new format of complimentary card passes are available, the existing card passes should be utilised by affixing a rubber stamp as under:

"Valid for travel in AC-2 Tier/AC 3 Tier in Rajdhani, or Chair Car in Shatabdi/Jan Shatabdi express trains alongwith a companion in the same class".

Other conditions as contained in the letters no.(W)96 PS 5-6/22 dated 23.2.96 and 4.7.96 will remain the same.



Circular letter No. P [R]436/IREM/V Dated: 28 -03-2003

Copy of Board's letter No E(O)I/99/SR-6/2 dt. 28.2.03 is published for information, guidance and necessary action.

Copy of Board's letter No. E(O)I/99/SR-6/2 dt.28.2.03 (RBE No.23/2003).

Sub: Amendment to IREM – Vol.I

The Ministry of Railways are pleased to direct that the Indian Railway Establishment Manual, Vol.I (revised edition,1989) may be amended as per Advance Correction Slip No.145, enclosed.


INDIAN RAILWAY ESTABLISHMENT VOL.I(REVISED EDITION,1989

1. The subject of Chapter-III shall be substituted as under:

"RULES REGULATING SENIORITY OF RAILWAY SERVANTS"

2. 'SECTION-A: NON-GAZETTED' shall be inserted above paragraph 301.

3. Word 'Chapter' appearing in paragraph 301 and the note thereunder shall be substituted by the word 'Section'.

4. 'Section-B: GAZETTED' shall be inserted below paragraph 326.

5. Under the newly inserted 'SECTION-B: GAZETTED' paragraph 327 to paragraph 341 shall inserted as under:

" 327. General – The rules contained in paragraphs 328 to 336 of this Section lay down the principles that may be followed for determining the relative seniority of Group 'A', Junior Scale officers of all the services on Indian Railways except the officers of Medical, Railway Protection Force, Chemists and Metallurgists, Printing and Stationery, Rajbhasha departments and other miscellaneous categories.

328. The seniority of officers, appointed to various Indian Railway Services Group 'A', Junior Scale shall be determined on the basis of the 'date for increment on the time scale' (DITS) to be specifically determined in each case in accordance with the principles in the following paragraphs.

329. Unless otherwise stated, officers appointed to the Indian Railway Services, Group 'A' (earlier referred to as Class-I) on the basis of competitive examinations held by the Union Public Service Commission upto 1985 Examination batch and Special Class Railway Apprentices (SCR As) upto 1982 batch, shall count service for seniority from the date they commence earning increments in the regular scale as Junior Scale Officers in Group 'A' (earlier referred to as Assistant Officers) subject to the condition that the inter-se seniority of officers in each service recruited as probationers in a particular year shall be regulated by their place in the order of merit.

330. Unless otherwise stated, officers appointed to the Indian Railway Services (Group 'A') on the basis of competitive examinations held by the Union Public Service Commission (UPSC) w.e.f.1986 Examination batch and Special Class Railway Apprentices (SCR As) w.e.f. 1983 batch, shall count service for seniority from the date they commence earning increments in the regular scale as Junior Scale Officers in Group 'A' subject to the condition that the inter-se seniority of officers in each service recruited as probationers in a particular year will be regulated by their place in the order of merit, which shall be determined on the basis of marks obtained by them during the probationary training and at the competitive examination conducted by the Union Public Service Commission (Apprenticeship training in the case of SCR As). For this purpose, the marks obtained in the competitive examination conducted by UPSC (Apprenticeship training in the case of SCR As) and those obtained during probationary training shall be reduced/ increased to the base of 2050 and 1250 respectively.

Provided further that if two or more probationers have secured equal number of marks in the aggregate, their order of merit shall be the order of their dates of birth, the older ranking senior.

331. In the case of officers, recruited otherwise than through the regular competitive examinations and who may be granted higher initial pay on recruitment, the date for increment on time scale for the purpose of seniority, shall be so adjusted as to allow suitable credit in assigning seniority.

332. Officers recruited as Temporary Assistant Officer (Unclassified), on permanent appointment to the Junior Scale (Class I) in various Indian Railway Services may be granted weightage in seniority on the basis of half of the length of the service, counted from the date of their joining service as Temporary Assistant Officers (Unclassified) to the date of their permanent appointment to the Junior Scale (Class I) of the respective service, subject to a maximum weightage of five years.

333. The order of selection by the Union Public Service Commission of officers, who are permanently appointed to the Junior Scale (Class I) from amongst Temporary Assistant Officers shall not be disturbed irrespective of the weightage worked out in accordance with principle mentioned at para 332 above. The Government will be at liberty to restrict the date for increment on time scale in the case of an officer with longer service as Temporary Assistant Officer so as to place him in seniority below an officer who has been assigned a higher position based on merit although such as officer might have rendered lesser service as Temporary Assistant Officer.

334. In the case of Group 'B' officers permanently promoted to Junior Scale of Group 'A' services.

(1) Officers of a particular department promoted from the earlier panel shall rank senior to officers promoted from the later panel.

(2) If two or more than two officers are promoted on the same date, the following method shall be followed to determine their inter se- seniority within the Railway:-

(i) The relative seniority of officers of each Railway shall be in the order of their position in the panel for that Railway.

(ii) The DITS of the above officers, shall be determined by giving weightage based on:(a) the year of service connoted by the initial pay on permanent promotion to Group 'A' service;

or(b) half the total number of years of continuous service in Group 'B', both officiating and

permanent;whichever is more, subject to a maximum of 5 years; provided that the weightage so assigned does not exceed the total non-fortuitous service rendered by the officer in Group 'B'

(iii) The DITS of the junior officer(s) in any Railway shall not be earlier than the DITS of his immediate senior in the same panel.

(3) The integrated seniority of the officers on all Indian Railways basis, shall be determined as under:-

(i) The integrated seniority shall be on the basis of DITS, the officers having earlier DITS being senior.

(ii) The inter-se seniority of officers having same DITS shall be in the order of the length of non-fortuitous service in Group 'B'.

335 As permanent promotion from Group 'B' to Group 'A" (Junior Scale) service and permanent appointment of Temporary Assistant Officers to Junior Scale (Class-I) involves definite act of selection, the inter-se seniority of officers in each of the categories will be regulated by the date of permanent promotion or permanent appointment to Group 'A' Junior Scale services/Class-I.

336 Officers, permanently appointed to the Group 'A' Junior Scale from the category mentioned at paragraphs 333 and 334 above, against quotas of vacancies reserved for them shall be placed below or above a particular batch of direct recruits accordingly as their DITS are earlier or later than the earliest date on which any one of the direct recruits in a particular batch joins service.

337. The seniority of officers, recruited to Group 'A' Junior Scale under the provision of the rules relating to "Occasional admission of other qualified persons' shall be determined by the Government on the merits of each case.

338. Seniority of the released Emergency Commissioned Officers or Short Service Commissioned Officers appointed to various Indian Railway Services against vacancies reserved for them, shall be determined keeping in view the instructions issued by the Cabinet Secretariat/Department of Personnel and Training.

339. In regard to officers appointed to the Indian Railway Medical Service at Group 'A', Junior Scale level on the basis of Combined Medical Service Examination held by the Union Public Service Commission, their inter-se seniority in a particular year shall be regulated by their place in the order of merit.

340. In regard to senior scale/Junior Scale posts in miscellaneous categories viz: Chemists and Metallurgists, Senior Rajbhasha Adhikaris, Printing and Stationery Department and Organisation of the Chief Mining Adviser, where both direct recruitment and promotion is resorted to, the relative seniority of direct recruits and promotees shall be determined according to rotation of vacancies between the direct recruits and promotees which will be based on the quotas of vacancies reserved for direct recruitment and promotion, respectively in the relevant recruitment rules.

341. In cases not covered by the above principles, seniority of officers appointed to the service, shall be governed by such orders as may be issued by the Government in consultation with the UPSC, wherever necessary.

(Authority: Railway Board's letter no.(O)I/99/SR-6/2 dated 28.2.2003).


Circular letter No.P [R] 219 Dated: 28 -03-2003

Copy of Board's letter No F(E)II/2003/DE1/1 dated 14.2.2003 is published for information, guidance and necessary action.

Copy of Board's letter No. F(E)II/2003/DE1/1 dated 14.2.2003 (RBE No. 33 /2003).

Sub: Incentive package to Railway officials transferred on Deputation to Indian Railway Catering and Tourism Corporation LTD.

Indian Railway Catering & Tourism Corporation Ltd.(IRCTC) was incorporated on 27.9.1999 as a Public Limited Company. IRCTC was incorporated for closely interacting with railways in the day-to-day activities like management of the catering services and development of tourism packages and all related activities. Board have decided to provide facilities to staff of Indian Railways transferred on deputation to IRCTC as indicated below:

i) Use of Railway Rest HousesUse of railway rest houses, both while on duty or on leave will be permitted as for Railway staff as per their eligibility on the Railways.

ii) Use of Privilege passesRailway employees transferred to IRCTC shall continue to be eligible for Privilege passes and Privilege Ticket Orders according to their entitlement as railway servants. For this purpose, blank cheque pass books (all classes) may be given by concerned Railways. IRCTC shall issue the passes as per entitlement, to the staff on deputation with them, affixing on the passes a distinct stamp i.e. 'Indian Railway Catering and Tourism Corporation'. The corporation, in all cases, shall send the requisite information to the parent Railway of the employees, or the office in which Privilege Pass account of the employees is maintained, for the purpose of proper accountal. After their absorption the facility of these Privilege passes would be continued as per the eligibility on the date of absorption in IRCTC for which IRCTC would pay the Railways an amount decided by the Railways.

iii) Issue of Duty Cheque passesIRCTC is authorized to issue cheque passes, on duty, to the officers and staff on deputation from Railways as well as for staff transferred to IRCTC. For this purpose, blank cheque pass book(all classes) shall be made available by the Railways to the concerned Corporation offices, as under:

Northern Railway: To railway deputationist/staff working in corporate offices and Northern region.

Eastern Railway : To railway deputationist/staff working in Eastern region.Western Railway: To railway deputationist/staff working in Western region.Southern Railway: To railway deputationist/staff working in Southern region.

(b) Officers/staff working in Corporate office will be given duty cheque passes available on all Indian Railways, and officers/staff working in regional offices of IRCTC will be given duty cheque passes valid for the Zonal Railways, which come under the jurisdiction of their respective region. This facility shall be available only for 2 years i.e. upto 31.7.03 and the same will be reviewed thereafter.

(c) The officers and staff on deputation to the Corporation shall be entitled for duty cheque passes for self only, as per entitlement. The Corporation shall maintain proper account for the duty passes issued by them. For this purpose, the Corporate office shall advise Northern Railway regarding the passes issued to the employees in Corporate office and in Northern Region. Debits of full cost of duty passes issued will be raised by the Northern Railway against IRCTC for reimbursement periodically. Similar action will be taken by Eastern, Western and Southern Railways in respect of passes issued to the IRCTC, in the Eastern, Western and Southern regions respectively.

(iv) Extension of Railway Medical facilities:Serving officers/staff will continue to enjoy Railway medical facilities, if they were enjoying the same before proceeding to the Corporation. In terms of para 607 of IRMM, Vol.I (Third Edition-2000) IRCTC would pay annual contribution on the basis of per capita expenditure notified by Railway Board, incurred on a Railway employee on an All-Indian basis multiplied by the number of Railway employees on deputation with them who have opted for these rules. The staff transferred to IRCTC would also be governed by these provisions during the period prior to their absorption in IRCTC as also subsequent to their absorption.

(v) Retention of Railway accommodation:Instructions relating to retention of railway accommodation at the previous place of posting in favour of officers on deputation have already been issued vide Board's Lr.No.E(G)2000/RN5-5 dt.31.05.02 which may be connected Relevant portions of the aforesaid letter are reproduced below:

"Railway officers/staff posted on deputation to newly formed Railway PSUs/Societies may be permitted to retain railway accommodation but this facility can be provided by the Board on merits on a request by the PSUs and will be applicable only for a period of five years from the date of incorporation of the PSU/Society. Rent chargeable will be at normal rate(the rate of licence fee) for a period of two months. On request of the employee, the period of retention of railway accommodation may be extended for an overall period upto five years from the date of incorporation of the PSU/Society, on payment, by the PSU/Society to the Railways, an amount equivalent to the house rent allowance admissible to the officer plus the flat rate of licence fee prescribed by the Railways from time to time in respect of the said Railway accommodation. The concerned PSU/Society may, however, recover normal licence fee from the Railway employee".

These instructions would also apply to such employees holding railway houses who are transferred to IRCTC alongwith their posts. Further this arrangement would continue in respect of employees transferred with their posts even after 26.9.04.

These orders are valid, till a further review is undertaken by the Board.



Copy of Board's letter No E(W)97 PS 5-1/62 dt.28.2.03 is published for information, guidance and necessary action. Board's letters dated 7.4.2000 therein was circulated as SC No. 85/2000.


Sub: Entitlement of First Class School Pass as on Privilege Pass.

In terms of provision under item (i) below column (3) of Schedule-III of Railway Servants (Pass)Rules,1986 (2nd Edition 1993), entitlement of class of School Pass is same as that of privilege pass. It is, therefore, clarified that special dispensation granted to railway employees for 1st class Privilege Pass to those who were appointed between 1.4.1987 and 10.11.1987 and drawing pay of Rs.5375/- or above, provided they are in a scale the maximum of which is Rs.7000/- or above, would also be admissible for School Pass to be issued to wards of such Railway employees. However, class of School Card Pass and RCP prescribed vide Board's letter of even number dated 7.4.2000 shall remain the same.



Circular letter No.P [R]23/IV Dated:31-03-2003

Copy of Board's letter No F(E)Spl.2003/Adv.3/2 dt.6.3.03 is published for information, guidance and necessary action.

Copy of Board's letter No. F(E)Spl.2003/Adv.3/2 dt.6.3.03 (RBE No.41/2003).

Sub: (1) Extension of facility of second mortgage for the purpose of enlargement/additional construction. (2) Grant of House Building Advance – Creation of second mortgage in respect of certain types of financial institutions.

Copies of Ministry of Urban Development and Poverty Alleviation's Office Memorandum No.1-17011/4/82/H-III dated 25.4.1994 & 20.6.1994 on the above subjects are sent herewith for information and guidance. Instructions contained therein would apply to Railway servants mutatis-mutandis.

. Copies of Ministry of Urban Development and Poverty Alleviation's Office Memorandum No.1-17011/4/82/H-III dated 25.4.1994

Sub: Extension of facility of second mortgage for the purpose of enlargement/additional construction.

Representations have been received in this Ministry requesting for extension of the facility of second mortgage for extension/enlargement of the living accommodation already put up with the help of house building advance on the lines presently available for meeting the "balance cost" of construction after availing of house building advance in the case of construction/acquisition of a new house. It has been represented that with the passage of time, the size of the family undergoes a change requiring bigger living accommodation. Therefore, the facility of the second mortgage may be allowed for meeting the balance cost of construction, should be extended in such cases.

In terms of this Ministry O.M.No.1/17015/47/77/H.3 dated 17.3.78 as amended by O.M. dated 4.8.79 enlargement of the house constructed/acquired with the help of house building advance could be allowed interalia subject to the following conditions.

(i) Funds for additional construction will be found from the officers' own resources and this does not in any way affect his/her repaying capacity.

(ii) Two years should have elapsed after completion of the house for which the loan was granted for which an attested copy of the composition certificates from the local body should be produced.

(iii) Certified copy of the approved plan is furnished.(iv) Certificate from qualified engineer, that the foundation laid is capable of taking additional load of

first/subsequent floors.(v) Proof/declaration from the applicant that he has the resources to bear the cost of additional

construction.(vi) Total amount of house building advance sanctioned by the Govt. and the loan raised by the Govt.

servants from outside institutions taken together, shall not exceed the prescribed cost ceiling limits as applicable at the time of seeking permission for creation of second mortgage.

The matter has been examined in consultation with the Ministry of Finance and it has been decided that the permission for creating second charges on the property for enlargement/additional construction may be granted by the Heads of the Departments to Government servant working under them in relaxation of the condition (i) above, on the same lines as is now permissible under this Ministry's O.M. of even number dated 2.12.82. All other conditions of house building advance rules should, however, be fulfilled.

It should be ensured that no house building advance is sanctioned under any circumstances in such cases.

This issues with the concurrence of C&AG so far as the employees working in Indian Audit and Accounts Department are concerned.

Copies of Ministry of Urban Development and Poverty Alleviation's Office Memorandum No.1-17011/4/82/H-III dated 20.6.1994

Subject: Grant of house building advance - creation of second Mortgage in respect of certain types of financial institutions.

Attention is invited to this Ministry's O.M. of even number dated 2.12.82 according to which Heads of Departments can permit the government servants who have obtained house building advance from the government to create second charge on the property for raising additional resources from the recognised financial institutions to meet the balance cost of house/flat. Subsequently under this Ministry's O.M. of even number dated 25.4.94 this facility has been extended for enlargement of the existing house constructed/acquired with the help of house building advance.

The category of housing Finance Companies/Corporations etc. which may be treated as recognised for the purpose of granting of permission for raising additional funds to meet the balance cost of constructions etc. as referred to above has been examined further in consultation with the Ministry of Finance and it is clarified that any company/Corporation approved by the National Housing Bank for receiving their financial support on the date of grant of such permission may be treated as 'recognised' for this purpose. In regard to approval by the NHB on the date of grant of the permission a certificate from the concerned Finance Company/Corpn. to this effect may be accepted.

A list of Housing Finance companies/Corpn. approved by the National Housing Bank at present is given in Annexure.

ANNEXURELIST OF HOUSE FINANCE COMPANIES/CORPORATIONS APPROVED BY NATIONAL HOUSING BANK AT PRESENT.

1. A.B.Homes Finance Ltd., Hyderabad.2. Akshay Avas Nirman Vitta Ltd., Jaipur.3. Can Fin Homes Ltd., Bangalore.4. Orient Bank Home Fin Ltd., Bhopal.5. Dewan Housing Finance Corpn. Ltd. Bombay6. Fairgrowth Home Finance Ltd., Bangalore.7. GIC Griha Vitta Ltd., Bombay8. Gujarat Rural Housing Finance Corpn. Ltd., Ahemedabad9. Housing Development & Finance Corpn. Ltd. Bombay.10. HUDCO, New Delhi11. Ind. Bank Housing Finance Ltd.,. Madras12. India Housing Finance & Development Ltd., Madras13. LIC Housing Finance Ltd. Bombay.14. Parshwanath Housing Corpn. Ltd., Ahemedabad15. PNB Housing Finance Ltd., New Delhi.16. Saya Housing Finance Co. Ltd., Ahmedabad17. SBI Home Finance Ltd., Calcutta.18. Vysya Bank Housing Finance Ltd. Bangalore.


Circular letter No.P [R]621 Dated: 28 -03-2003

Copy of Board's letter No E(NG)I-2003/IC2/2 dt.28.2.03 is published for information, guidance and necessary action.

Copy of Board's letter No. E(NG)I-2003/IC2/2 dt.28.2.03 (RBE No.42/2003).

Sub: Entry in the service Book- employees who acquire the Diploma of Indian Railway Institute of Logistics & Materials Management, R.K.Puram, New Delhi.

Ministry of Railways have decided that when a Railway employee acquires the Diploma of Indian Railway Institute of Logistics & Materials Management a suitable entry in regard to the same should be made in his service Records.


Circular letter No.P [R]500/XVIII Dated:28 -03-2003

Copy of Board's letter No F(E)III/95/PN1/1 dt.3.3.03 is published for information, guidance and necessary action. Board's letters dated 7.4.95 and 25.6.97 quoted therein were circulated as SC Nos. 60/95 and 131/97 respectively.

Copy of Board's letter No. F(E)III/95/PN1/1 dt.3.3.03 (RBE No.43/2003).

Sub: Permanent transfer of Railway servants to Government Companies/Corporations – grant of retirement benefits.

Ref: Board's letters of even No. dated 7.4.95 & 25.6.97.

The matter regarding grant of retirement benefits to permanent Railway servants governed by CPF/SRPF Scheme and permanently absorbed in Public Sector Undertakings etc. has been examined in consultation with DOP&PW who have clarified that such employees permanently absorbed in Public Sector Undertakings etc. either prior to 21.9.67 or on or after 21-9-67 are not covered by the instructions contained in Board's letter of even number dated 7.4.95. Accordingly, any Railway servant, who was not a pension optee at the time of his permanent absorption in Public Sector Undertaking etc., would not be covered under the provisions of the orders dated 7.4.95. The corrigendum issued vide Board's letter of even number dated 25.6.97 may, therefore, be treated as withdrawn.


Circular letter No.P [R]227/XIII Dated: 01-04-2003

Copy of Board's letter no.(D&A)2003/RG 6-5 dt. 19-2-03 is published for information, guidance and necessary action.

Copy of Board's letter no.(D&A)2003/RG 6-5 (RBE No. 36/2003).

. Sub: Procedure for dealing with safety related Disciplinary cases.

One of the essential measures to improve safety is to ensure that exemplary punishment is given to railway servants found guilty of violating safety rules/norms or causing accidents. It is also necessary that different departments adopt uniform punitive action, which can be ensured only if such actions are monitored at appropriate level. Further, it is also observed that railway servants found responsible for causing accidents or violating safety norms are dealt with by concerned authorities as laid down in Railway Servants (Discipline and Appeal) Rules 1968. However, there are instances where the punishment imposed on the railway servant found guilty of violating safety rules/norms or causing accidents has been found to be inadequate.

Board have considered the matter in detail and have observed that there is an urgent need to empower the Safety department so that the disciplinary cases of Railway Servants found guilty of causing accidents or violating safety norms/rules related to maintenance and operation not necessarily leading to accidents are properly dealt with. Board have therefore decided that in such disciplinary cases, the following procedure should be adopted:

i) Based on the recommendation of the Safety department for initiation of disciplinary proceedings, the Disciplinary Authority should initiate disciplinary proceedings by way of issue of charge sheet etc.

ii) The disciplinary proceedings should be concluded in accordance with the provisions laid down in the Railway Servants (Discipline and Appeal) Rules, 1968 and the Disciplinary Authority may impose any punishment after full application of the mind, if the same is in conformity with the advice/suggestion given by Safety department. It is hereby emphasized that the Disciplinary authority should strive to remove/reduce areas of disagreement, if any, by mutual consultation/discussions.

iii) In case the Safety department has recommended a major penalty and the Disciplinary Authority proposes to exonerate or impose a minor penalty, the Disciplinary Authority should first record his provisional order and then consult Safety department. Reasons for disagreement should be recorded and communicated to Safety Department. Consultation will be only once and if even after this the Disciplinary Authority is not in agreement with the views of the Safety department, then the Disciplinary Authority is free to proceed and pass speaking orders for imposing the penalty. In all cases, a copy of the Notice imposing Penalty(NIP) must be sent to the Safety department, who may close the case, if its views have been accepted or if it is satisfied with the conclusions drawn by the Disciplinary Authority.

iv) Where the Disciplinary Authority has not followed the advice of the Safety department, then the latter shall put up such cases to the Competent Authority who can do suo moto revision, with their comments.

v) Likewise, where a major penalty has been imposed by the Disciplinary Authority in agreement with the recommendations of the Safety department but the appellate/revisionary authority proposes to exonerate or impose a minor penalty, the appellate/revisionary authority may first record provisional decision and consult the Safety department. Reasons for disagreement should be recorded and communicated to Safety department. Consultation will be only once and after such consultation, the appellate/revisionary authority is free to take a final decision in the matter and record his/her views about penalty through speaking orders.

vi) As far as action against the Railway servants where General Manager or Railway Board are the Disciplinary/Appellate/Revisionary Authority, the Safety department's comments may be obtained for proper appreciation of the case by the Disciplinary/Appellate/Revisionary Authority. Likewise, in those cases where the Disciplinary/Appellate/Revisionary Authority being the President, the comments from the Safety department may be called for because in such cases, the provision for mandatory consultation with UPSC already exists.

These instructions should be widely circulated for strict compliance.


Circular letter No.P [R] 673/II Dated:01 -04-2003

Copy of Board's letter No E(MPP)2001/3/9 dt.14.1.03 is published for information, guidance and necessary action. Board's letters dated 10-5-99 and 28.10.02 quoted therein were circulated under letter No. P[R]673/I dt. 14-6-99 & SC No. 235/2002.

Proposals, if any, for inclusion of new training centres in Manual on Management of Training may be forwarded to Training Cell of this office immediately for further action. Copy of Board's letter No. E(MPP)2001/3/9 dt.14.1.03 (RBE No.14/2003).

Sub: Training Centres on Indian Railways.

A revised list of training centres was circulated to the Railways vide this office letter of even number dated 28.10.2002 (RBE No.194/2002). Some of the Railways are approaching Board in piecemeal for recognizing various training centres. It is desired that the Railways may submit the names of all such

training centres (ZTCs, STCs, Safety Camp, Gangmen Training Centres, etc) as per the enclosed format which exist as on 31.12.2002 latest by 25.1.2003.

In terms of Board's letter no.(MPP)99/3/6 dated 10.5.99 (RBE No.97/99) it was decided that no new training centres on any Railway should be opened without consulting the Railway Board. Board have reviewed the matter and have now decided that any new centre for training can only be opened with the approval of General Manager. For this purpose a committee consisting of Executive Department, CPO and a Finance Officer (all in SAG level) should examine the requirement of training according to the guidelines set out by the concerned technical directorate and put up the recommendations for approval of the General Manager. These orders would take effect from 1.1.2003.

However opening of a training centre will not imply that the training centre is eligible for training allowance. The Railways will have to approach Railway Board giving the requisite details as per the format enclosed for considering the training centres for grant of training allowance. As and when a training centre is opened, the Railway Board should be informed for including the same in the approved list of the "Manual on Management of Training".

STATUS REPORT OF THE TRAINING CENTRE

1. GENERALa) Name of the Training Centreb) Year sanctioned & Establishedc) Location of the Centre (with Map)d) Total area of the centree) Full postal address with Pin Codef) Telephone Nos. Rly.

(with STD Code) P&Tg) No. of posts sanctioned Designation Grade/Scale

2. INFRASTRUCTURE.a) No. of class rooms in the Training Centreb) Class room-wise capacityc) Hostel accommodation

No. of Rooms Bedsi. Single bed roomii. Double bed room Men:

Women:iii. Dormitory –iv. Entertainment available.

d) No. of Model Rooms and their function with no. of modelse) Library facilities – No. of Books in each languagef) Messing facilities – Contract/self managed by Railway g) Sporting facilities available

i. Outdoor Gamesii. Indoor Games

3. Training Aids(As per Annexure )

4. Status of Trainers undergone "Training of Trainers course"(as per Annexure)

5. Details of Faculty Gazetted Non-gazetted

(as per Annexure)

6. Details of Training Courses conducted(as per Annexure)

7. CAPACITY UTILISATION 2000-2001 2001-02 2002-2003

a) Total capacity of the Centreb) Actual No. of trainees trained.c) %age utilisation of the training capacityd) Details of full utilisation of Seats

Category-wise for the last 3 financial years(attach separate Annexure)

e) Current year arising.ANNEXURE

Item No. 3 TRAINING AIDSS.No. Equipment No. available1. OHP Screen2. Video Camera3. TV4. VCR5. LCD Projector6. Photocopier7. Resograph8. PCs9. Printer10. Scanner11. PA System12. White Board13. Flip Chart Board14. Any other item with description

Item No.4 STATUS OF TRAINERS/INSTRUCTORS OF TRG.CENTRETrg.

CentreNo. of sanctioned posts of trainers(*)

No. of trainers on roll

No. of posts vacant (Col.2 -Col.3)

Out of No. shown in col.3, how many trained in ' Trg. of Trainers' course

No. of Trainees not trained in "Trg. of Trainers' course (Col.3-Col.5)

No. of Trainers overdue for replacement on account of completion of tenure.

1. 2 3 4 5 6 7

(*) copy of the sanctioned letter for creation of the post be enclosed.

Item No.5Name of faculty

Gaz. /Non-gazetted

Dt. of joining Trg. Centre

Date of appoint-ment

Qualifi-cation

Grade Scale Subjects being taught

Experie-nce

Item No. 6 Details of Training Courses.Deptt. Category Type of course As per training module

Initial/Promotion/Refresher/Special

Yes/No.

Item No.7 (e)Sl. No. Categories Staff Strength

in Rly.Arising of RC*/PC*

Attendance % attended

RC PC

*Refresher/Promotion courses.


Circular Letter No. P [PC]487/V/Imp/97/Vol. IV. Dated: 01-04-2003

Copy of Board's letter No PC-V/98/I/11/23 dt.7.3.2003 is published for information, guidance and necessary action. Board's letters dated 16.10.97 quoted therein was circulated as SC No. 170/97.

Copy of Board's letter No. PC-V/98/I/11/23 dt.7.3.2003 (RBE No.48/2003, PC-V/364).

Sub: Allotment of higher pay scales to Railway Accounts staff.

In pursuance of the recommendations of the V Central Pay Commission contained in para 83.235 in its report, the Accounts staff in the Railways were granted normal replacement scales in terms of Railway Board’s letter No.PC-V/97/I/RSRP/1 dated 16.10.97.

The matter of improvement in the pay scales for Accounts Staff was under consideration of the Government for some time. Accordingly, the matter has been examined in consultation with the concerned Ministries and it has been decided with the approval of the President to allot the following revised pay scales to the under-mentioned categories of Accounts staff in the Railways:-Designation IV CPC Pay Scale

(RS.)Existing Pay Scale (RS.)

Revised Pay Scale now allotted (RS.)

Jr. Accounts Assistants 1200-2040 4000-6000 4500-7000Accounts Assistants 1400-2600 5000-8000 5500-9000Section Officers/Inspectors of Accounts/Cost Accountants (20%)

1640-2900 5500-9000 6500-10500

Sr.Section Officers/Sr.Inspectorsof Accounts/Sr.Cost Accountants (80%)

2000-3200 6500-10500 7450-11500

The above revised pay scales have been granted on notional basis with effect from 01-01-96 and actual payment prospectively from the date of approval of Cabinet i.e. 19.2.2003.



Copy of Board's letter No E(G)2002-QR1-5 dt.5.3.03 is published for information, guidance and necessary action. Board's letters dated 1.6.2001 and 14.2.2002 quoted therein were circulated as SC No. 119/2001 and 35/2002, respectively.

Copy of Board's letter No E(G)2002-QR1-5 dt .5.3.03.(RBE No.45/2003).

Sub: Retention of Railway quarter in the event of post retirement engagements in RCT/RRT.

The extant orders governing retention of Railway accommodation in the event of post retirement engagements of Railway employees in Committees, Commissions, Tribunals, etc. are contained in Board’s letter no.(G)2000 QR1-23 dated 1.6.2001 and 14.2.2002.

The matter has further been considered by Ministry of Railways ( Railway Board) and in partial modification of the instructions contained in letters cited above, it has been decided that

a) In case a Railway employee seeks voluntary retirement, or simultaneous with his/her retirement, is re-engaged in RCT/RRT and posted at the same station where he/she while being in Railway service was in allotment and occupation of Railway accommodation, he/she may be allowed to retain the Railway accommodation for a period of 2 months on payment of normal rent on his retirement/voluntary retirement. In case during the period of 2 months for which retention has been permitted, no accommodation, either a Govt. accommodation/accommodation specially provided for RCT/RRT could be allotted or a leased accommodation provided, he/she may be allotted a Type-IV/Type-IV Spl. Railway accommodation on out of turn basis on payment of normal rent.

b) In the event of posting of such retired Railway employees on re-engagement in RCT/RRT to a place other than the place where during the period of Railway service, he/she was in allotment/occupation of Railway accommodation and such retired officer not having been allotted Govt. accommodation/ accommodation built for RCT/RRT or provided leased accommodation, he/she may be allowed retention of Railway accommodation under his/her occupation for a period of 2 months on payment of normal licence fee. Thereafter if the accommodation is still required, he/she may be allotted an alternative Type-IV/Type-IV Spl. Railway accommodation at the original place where he/she is in retention of Railway accommodation on out of turn basis for a further period of 6 months on payment of special licence fee. Any further retention beyond the period of 6 months shall not be granted in any situation and the occupant shall have to vacate the accommodation within the permissible period of retention granted.

The above special facility(ies) will be available upto 31.3.2004 only. Thereafter all cases of post retirement engagements of Railway officers/employees in RCT/RRT shall be regulated strictly in accordance with rules/instructions as contained in Board’s letter no.(G)2000 QR1-23 dated 1.6.2001 and 14.2.2002..This has the approval of the President and issues with the concurrence of Finance Directorate of the Ministry of Railways.



Copy of Board's letter No E(W)2002 PS 5-1/8 dt.6.3.2003 is published for information, guidance and necessary action.


Sub: Inclusion of step-children in family for purposes of issue of Pass/PTOs.

Ref: RDSO’s letter No.Pass/PR dated 19.4.2002.

In view of provision under Schedule-II, Rule 3 (xvii)(a) of Railway Servants (Pass) Rules, 1986, it is clarified that step sons/step daughters may be included in the privilege pass of Railway employees, on specific request.



Circular letter No.P [R]673/II Dated: 17 -04-2003

Copy of Board's letter No E(MPP)99/19/1/Pt. Dt.11.3.2003 and 26-03-03 circulating the correction slip to Training Manual are published for information, guidance and necessary action. Board's letter dated 23-8-01 quoted therein was circulated as SC No. 196/2001.

Copy of Board's letter No E(MPP)99/19/1/Pt. Dt.11.3.2003.(RBE No.49/2003).

Sub: Report of the Railway Safety Review Committee (Part-I)1998 - Attributes required for trainers - Recommendation No.5.5.

Ref: Board’s letter of even number dated 23.8.2001 issued under RBE No. 169/2001 & Training Manual Correction Slip No.5/2001.

In continuation of Board’s letter dated 23.8.2001 referred to above it has been decided that while implementing the above recommendation the following procedure be followed during the selection process for the post of instructors:-

(a) During the refresher training course, the instructors handling the class may be advised to observe the performance of the trainees on the following aspects:-

(i) Presentation skill(ii) Inquisitiveness(iii) Participative skill(iv) Knowledge level

(b) Observations on the above aspects may be graded on 4 point scale (A to D) in respect of exceptional candidates and with the grading being done at the following scale.

81 and above - A61-80 - B51-60 - CBelow 50 - D

Grading to be in whole numbers and not in decimals.

(c) The grading to be done in respect of promising candidates only and submitted to the Principal by the Class Instructors on the last day of training.

(d) The Principal may further shortlist such of those employees with A Grade only through wider interaction during the viva voce with reference to the educational and technical qualifications, aptitude for teaching, work experience, etc. and if found deserving, may circulate the names of such employees to the respective Sr.DPO/DPO. The Sr.DPO/DPO will make entry in the Service Register of the employee to that effect that the employee has aptitude for imparting training.

During the selection process for the post of Instructors, the Committee shall take this aspect into consideration while evaluating the candidate’s overall performance.

The fitness will only be a positive factor for consideration during selection and will not confer any right to the employee to stake whatsoever claim for selection as a trainer.

Implementation of the above procedure may be confirmed.

This disposes off Southern Railways letter No.T.389/Justice Khanna/Recomm. Dated 13.12.2002.

Copy of Advance Correction Slip No. 1/2003 to Manual on Management of Training [June, 1998] circulated under Board's letter No. E[MPP]99/19/Pt. dated 26/03/03

Para 6.2.2 below para 6.2 under item No. 6 of the Manual on Management of Training {June, 1998 } may be inserted as under:

6.2.2 The following procedure be followed during the selection process for the post of instructors:-

(a) During the refresher training course, the instructors handling the class may be advised to observe the performance of the trainees on the following aspects:-

(v) Presentation skill(vi) Inquisitiveness(vii) Participative skill(viii) Knowledge level

(b) Observations on the above aspects may be graded on 4 point scale (A to D) in respect of exceptional candidates and with the grading being done at the following scale.



(c) The grading to be done in respect of promising candidates only and submitted to the Principal by the Class Instructors on the last day of training.

(d) The Principal may further shortlist such of those employees with A Grade only through wider interaction during the viva voce with reference to the educational and technical qualifications, aptitude for teaching, work experience, etc. and if found deserving, may circulate the names of such employees to the respective Sr.DPO/DPO. The Sr.DPO/DPO will make entry in the Service Register of the employee to that effect that the employee has aptitude for imparting training.




Circular letter No. P [R]420/LR Dated: 04-04-.2003

Copy of Board's letter No E(G)98/LR1-3 dt. 6.3.03 is published for information, guidance and necessary action. Board's letter dated 6.7.2000 quoted therein was circulated as SC No. 142/2000.

Copy of Board's letter No. E(G)98/LR1-3 dt.6.3.03 (RBE No.44/2003).SC No.1 to MC 41.

Sub: Provision of posts of Rest Givers in OMUs (On Line Track Machine Units).

As per recommendations of the Committee on Machine & Manpower Deployment for Track Machines on Indian Railways, the suggestion for 3 weeks duty roster followed by one week continuous rest at Headquarter has been considered in consultation with Ministry of Labour and it has been decided that the staff working on Track Machines will be rostered to work for a period of 3 weeks at a stretch followed by continuous rest for one week at Headquarters. Necessary instructions have been issued vide Board's letter no.(LL)98-HER/9 dated 6.7.2000. The scheme is valid for a period of three years and exemption had been taken from the provisions of Railway's Act,1989.

The matter has been further considered by the Board who have decided to provide Rest Givers (RG) @ 25% in a group of three similar machines for all Group 'C' & 'D' posts of the OMUs (On Line Track Machine Units). For creation of additional posts, the extant orders for matching surrender must be followed.



Circular letter No.P [R]23/VI Dated: 10-04-2003

Copy of Board's letter No . F(E)Spl/2003/Adv.3/1 dt.20.3.03 is published for information, guidance and necessary action

Copy of Board's letter No. F(E)Spl/2003/Adv.3/1 dt.20.3.03.(RBE No.34/2003).

Sub: Compliance with the terms and conditions attached with the sanction of House Building Advance (HBA).

A copy of Ministry of Urban Development and Poverty Alleviation's Office Memorandum No.I-17011/12/2002/H-III dated 9.1.2003 on the above subject is sent herewith for information and guidance. It is imperative that all these guidelines are followed fully while dealing with HBA cases.

Copy of Ministry of Urban Development & Poverty Alleviation's OM No.I-17011/12/2002-H-III dated 9.1.2003.


Instructions have been issued from time to time to all the Ministries and Departments of the Government of India to ensure that all the terms and conditions attached with the sanction of House Building Advance (HBA) to government employees under the rules including those relating to insurance and mortgaging are duly complied with by all the concerned loanee government servants. Provisions have also been made for condonation /relaxation of these terms and conditions in cases where the circumstances are beyond the control of the loanee government servant provided the request of the loanee government servant for condonation /relaxation of terms and conditions of HBA rules are supported by recommendation of the concerned Joint Secretary/Head of Department.

However, it has been seen that the cases involving condonation /relaxation of non-mortgaging and non-insurance periods, etc. are being referred to this Ministry in a routine manner without adequate examination. Also, in the recent past, instances have come to notice that even in the cases where the loanee government servant has merely cited reason(s), which are not supported by any documentary evidence, for non compliance of the conditions of mortgaging and insurance, etc. have been recommended and referred to this Ministry for condonation, with or without the approval of the concerned Joint Secretary/Head of Department. In such cases, this Ministry finds it difficult to verify the veracity of the plea of the concerned government servant and in the circumstances, the recommendation of the concerned Joint Secretary/Head of Department assumes a great significance in such cases.

It is once again impressed upon all the Ministries/Departments of the Government of India that the compliance of all the terms and conditions of HBA rules should be strictly monitored in the interests of both the loanee government employee as well as the Government of India. There should not be any hesitation in rejecting an unfit case. If any relaxation/condonation of provisions of HBA rules including those of mortgaging and insurance is required at all, the Administrative Ministry/Department may thoroughly examine the case and if they are satisfied on the justification/merit of the case, then only the case be referred to this Ministry with the specific recommendation of the concerned Joint Secretary/Head of Department for condonation/relaxation of the provisions of the HBA rules along with all the supporting documents certifying that the circumstances leading to non-compliance of HBA rules are beyond the control of the Government servant.

Further, all the Ministries/Departments are requested to keep a strict watch over compliance of the provisions of HBA rules by the loanee government employees by means of inspections at regular intervals of time as is done in case of insurance where review of insurance policies is required to be undertaken each year in the month of June/July followed by remedial action. While carrying out such periodical inspections, if any discrepancy with respect of mortgaging, recovery of HBA loan, etc. is noticed, the same should be taken up with the concerned loanee government servant for necessary remedial action at his/her end so that there is no room left for any violation/non-compliance of any of the provisions of HBA rules.

This issues with the approval of JS & FA.


Circular letter No.P [R]436/IRMM Dated: 10 -04-2003

Copy of Board's letter No 2003/H/23/4 dt.12.3.03 is published for information, guidance and necessary action.

Copy of Board's letter No. 2003/H/23/4 dt.12.3.03 (RBE No. - /2003).

Sub: Categorisation of physically handicapped persons for the purpose of reservation in employment sub category – the deaf.

In partial modification of para 511(7)(b) of IRMM-2000 it has been decided that this para may be corrected to read as "60 decibels" in place of "90 decibels" as per advance correction slip attached.

S.No.4/Health'2003

Advance Correction Slip to Para 511(7)(b) of IRMM'2000.

Para 511(7)(b) may be corrected to read as under:

(b) "The deaf: The deaf are those in whom the sense of hearing is non-functional for ordinary purposes of life. They do not hear, understand sounds at all events with amplified speech. The cases included in the category will be those having hearing loss of more than 60 decibels in the better ear (profound impairment) or total loss of hearing in both ears".

(Authority Board's letter No.2003/H/23/4 dated 12.3.2003).


Circular letter No. P [PC]487/V/97/DA Dated: 16-04-2003

Copy of Board's letter No PC-V/97/1/7/14 dt.9.4.03 is published for information, guidance and necessary action. Board's letters dated 1.11.02 and 16.10.1997 quoted therein was circulated as SC Nos. 215/2002 and 171/97.

Action should be taken to drawn the revised rates of Dearness Allowance in the salary bill of the mechanised units of General Pay Roll, Running and Workshops staff including Gangmen of SC and HYB Divisions for the month of April, 2003 in respect of employees belonging to Group A, B, C and D.

DA Arrears: The Bills for drawl of DA arrears payable from 1.1.2003 to 31.3.2003 in respect of all the employees will be drawn in Computer as hither to done consisting of 3 statements.

Viz. Statement No.i) Straight cases - Bills ii) Exception cases iii) Transfer cases

In respect of statement No.(ii) and (iii) manual bills are to be drawn.

As regards bills for drawl of Dearness Allowance arrears it will be drawn in computer wherever it is available and manual supplementary bills in respect of those units which are not computerised.

CWM/LGDS to ensure payment of DA and arrears as indicated above to the staff of LGD Workshops.

DRM/GTL to ensure payment of revised DA and arrears indicated above to the staff of GTL, UBL and Workshops of UBL & TPTY.

Copy of Board's letter No. PC-V/97/1/7/14 dt.9.4.03 (RBE No.62/2003, PC-V/365).

Sub: Payment of Dearness Allowance to Railway employees - Revised Rates effective from 1.1.2003.

Reference to this Ministry’s letter of even number dated 1.11.2002 (S.No.PC-V/356, RBE No.199/2002) on the subject mentioned above. The President is pleased to decide that the Dearness Allowance payable to Railway employees with effect from 1st January, 203 shall stand modified as follows:-

Date from which payable Rate of Dearness Allowance per month1.-1.2003 55% of pay

2. The provisions contained in Paras 3 and 4 of this Ministry’s letter No.PC-V/97/1/7/14 dated 16.10.1997 (S.No.PC-V/3, RBE No.139/97) shall continue to be applicable, while regulating Dearness Allowance under these orders.

3. The additional instalment of Dearness Allowance payable under these orders shall be paid in cash to all Railway employees. The arrears may be charged to the salary bill for April,2003, and no honorarium is payable for preparing separate bill for this purpose.

4. The payment on account of Dearness Allowance involving fraction of 50 paise and above may be rounded off to the next higher rupee and the fractions of less than 50 paise may be ignored.


Circular letter No.P [R]227/XIII Dated: 23 -04-2003

Copy of Board's letter No E(D&A)2002/RG 6-1 dt.10.3.03 is published for information, guidance and necessary action

Copy of Board's letter No E(D&A)2002/RG 6-1 dt.10.3.03 (RBE No.46/2003).[ To be published in Part II Section 3 Sub-Section (i) of the Gazette of India ]

NotificationGSR……. – In exercise of the powers conferred by the proviso to article 309 of the Constitution, the President hereby makes the following rules further to amend the Railway Servants (Discipline and Appeal) Rules, 1968, namely:-

(1) These rules may be called the Railway Servants (Discipline & Appeal) Second Amendment Rules, 2003.

(2) They shall come into force on the date of their publication in the Official Gazette.

In the Railway Servants (Discipline and Appeal) Rules, 1968, for Schedule-II, the following shall be substituted, namely:-

"SCHEDULE – II

{See rule 4 and sub-rule (2) of rule 7}

Schedule of Disciplinary powers and powers of suspension of different grades of Railway Officers and Senior supervisors in respect of non-gazetted staff of Zonal Railways, Chittaranjan Locomotive Works, Diesel Locomotive Works, Integral Coach Factory, Wheel & Axle Plant, Metro Railway (Calcutta), Diesel Components Works (Patiala), Rail Coach Factory (Kapurthala), Railway Electrification Projects and Metropolitan Transport Projects ( Railways).Senior Supervisors incharge in the pay scale of Rs.4500-7000 and above. (Described as Supervisors Incharge by the Railway Administration for this purpose)

Assistant Officers (Junior Scale and Group 'B')

Senior Scale Officers and Assistant Officers (Junior Scale and Group 'B' holding independe-nt charge)

Junior Administrative Grade Officers and Senior Scale Officers holding independent Charge or Incharge of a Department in the Division.

Additional Divisional Railway Managers in relation to the Departme-nts attached to them or Divisional Railway Managers.

Senior Administr-ative Grade Officers in the Zonal Railway' Head Quarters in the pay scale of Rs.18400-22400 including Principal Heads of Departm-ents in the pay scale of Rs.22400-24500

Additional General Managers in relation to Departments attached to them or Chief Administrative Officers or General Managers.

Railway Board.

(i) Censure1 2 3 4 5 6 7 8

Group 'D' and Group 'C' staff who are three grades below and lower than the Disciplinary Authority

Group 'D' and Group 'C' staff in pay scales of upto and including Rs.5000-8000


Group 'D" and Group 'C' staff

Group 'D' and Group 'C' staff




(ii) Withholding of promotion:









(iii) Recovery from pay of pecuniary loss caused to Government by negligence or breach of orders:









(iv) Withholding of privilege passes or privilege ticket orders or both









(v) Reduction to a lower stage in time scale of pay for a period not exceeding three years, without cumulative effect and not affecting pension:

Group 'D' and Group 'C'

Group 'D' and Group

Group 'D' and Group

Group 'D" and Group

Group 'D' and Group

Group 'D' and Group

Group 'D' and Group

Group 'D' and Group

staff who are three grades below and lower than the Disciplinary Authority

'C' staff in pay scales of upto and including Rs.5000-8000

'C' staff in pay scales of upto and including Rs.5500-9000

'C' staff 'C' staff 'C' staff 'C' staff 'C' staff

(vi) Withholding of increments:

Group 'D' and Group 'C' staff who are three grades below and lower than the Disciplinary Authority – No powers exercisable where inquiry under sub-rule (2) of Rule 11 is required.








(vii) Reduction to a lower stage in the time scale of pay for a period exceeding three years or with cumulative effect or adversely affecting pension:1 2 3 4 5 6 7 8Nil Group

'D' and Group 'C' staff in pay scales of upto and

Group 'D' and Group 'C' staff in pay scales of upto and






including Rs.5000-8000

including Rs.5500-9000

(viii) Reduction to a lower time scale of pay, grade, post or service:1 2 3 4 5 6 7 8Nil Group

'D'Group 'D' and Group 'C' staff in pay scales of upto and including Rs.5500-9000






(ix) Compulsory retirement: Appointing authority or an authority of equivalent rank or any higher authority(x) Removal from service:

(xi) Dismissal from service :

(xii) Suspension: (Not amounting to penalty)Group 'D' and Group 'C staff in pay scales of upto and including Rs.3200-4900 subject to report to Divisional Officer or Assistant Officer Incharge within 24 hours in the case of Group








'C' staff

Note-1: The appellate authorities in the case of authorities mentioned in this Schedule shall be as shown in the next column, whereas in the case of the authority specified in the last column, the appellate authority shall be the President. If post of the rank shown in any particular column does not exist, the appellate authority shall be that shown in the next column.

Note:2 – The appointing authority or an authority of equivalent rank or any higher authority who is competent to impose the penalty of dismissal or removal or compulsory retirement from service, may also impose any lower penalty.

Sd/-R.R. Jaruhar

Secretary, Railway Board

S.No.


1. E(D&A)66 RG 6-9 10.4.69 1531 24.6.19692. E(D&A)67 RG 6-13 7.4.71 1925 8.5.19713 E(D&A)70 RG 6-63 9.6.71 2501 3.7.19714 E(D&A)70 RG 6-60 19.10.71 5078 6,11,19715 E(D&A)70 RG 6-41 21.10.71 4050 30.10.19716 E(D&A)70 RG 6-43 12.11.71 5264 4.12.19717 E(D&A)70 RG 6-52 25.3.72 9467 8.4.19728 E(D&A)70 RG 6-69 17.11.72 3918 25.11.19729 E(D&A)69 RG 6-60 5.2.73 - -10 E(D&A)71 RG 6-60 13.7.73 2897 6.10.197311 E(D&A)75 RG 6-35 5.4.77 1413 14.5.197712 E(D&A)77 RG 6-46 7.7.78 2193 29.7.197813 E(D&A)78 RG 6-54 29.11.78 364 23.12.197814 E(D&A)77 RG 6-30 7.4.78 - -15 E(D&A)79 RG 6-26 17.8.79 3057 8.9.197916 E(D&A)79 RG 6-12 25.10.79 3777 17.11.197917 E(D&A)78 RG 6-61 22.11.79 - -18 E(D&A)79 RG 6-39 31.12.79 0143 19.1.198019 E(D&A)78 RG 6-11 6.2.80 0441 23.2.198020 E(D&A)81 RG 6-72 31.8.82 - -21 E(D&A)81 RG 6-63 10.8.83 GSR/982 17.12.198322 E(D&A) 81 RG 6-54 31.5.84 GSR/632 23.6.198423 E(D&A)82 RG 6-29 30.3.85 1822 27.4.198524 E(D&A)83 RG 6-45 13.6.85 5667 6.7.198525 E(D&A)80 RG 6-25 20.1.86 GSR/667 22.2.198626 E(D&A)85 RG 6-16 20.3.87 GSR/241 4.4.198727 E(D&A)83 RG 6-14 28.8.87 GSR/708 19.9.198728 E(D&A)87 RG 6-47 26.10.87 GSR/869 21.11.198729 E(D&A)87 RG 6-146 10.5.88 GSR/420 21.5.198830 E(D&A)88 RG 6-43 12.8.88 GSR/759 17.9.1988

31 E(D&A)84 RG 6-44 20.10.89 GSR/850 11.11.198932 E(D&A)88 RG 6-38 16.11.89 GSR/900 2.12.198933 E(D&A)84 RG 6-44 22.11.90 - -34 E(D&A)90 RG 6-112 16.11.90 GSR/723 11.12.199035 E(D&A)91 RG 6-42 8.6.91 - -36 E(D&A) 90 RG 6-117 19.9.91 GSR/568 5.10.199137 E(D&A) 89 RG 6-80 20.1.92 GSR/86 22.2.199238 E(D&A)90 RG 6-112 22.10.92 - -39 E(D&A)92 RG 6-148 9.11.92 - -40 E(D&A)92 RG 6-166 11.1.93 GSR/63 30.1.199341 E(D&A)93 RG 6-94 23.6.94 GSR/327 16.7.199442 E(D&A)95 RG 6-68 13.8.1997 GSR/422 27.12.199743 E(D&A)92 RG 6-151 6.11.97 GSR/106 6.6.199844 E(D&A)94 RG 6-10 16.2.99 87 20.3.199945 E(D&A)98 RG 6-42 11.10.99 - -46 E(D&A)2001 RG6-29 31.10.2001 617 24.11.200147 E(D&A)87 RG 6-151 8.8.200248 E(D&A)98 RG 6-52 16.1.2003


Circular letter No.. P [R]436/IRMM Dated: 21 -04-2003

Copy of Board's letter No 2002/H-1/12/55 dt. 29.3.2003 is published for information, guidance and necessary action.

Copy of Board's letter No. 2002/H-1/12/55 dt. 29.3.2003 [S.No.6 of Health 2003]

Sub: Modification of instructions regarding appointment of Honorary Consultants on Railways- Amendment to paras 233(3),235(3),(4) & 238(1) of IRMM-2000 (Vol.I).

The detailed guidelines, indicating procedure regarding appointment of Honorary Consultants on Railways have been given in Section (F) of Chapter II of IRMM-2000 (Vol.I).

The scheme has been reviewed in Board's Office and it has been decided to partially modify Para 233 of IRMM-2000 as indicated below:-

(i) The provision of engaging ADDITIONAL CONSULTANTS has been withdrawn. Accordingly sub Para 233(3) of the IRMM be deleted.

(ii) However, the guiding factors for appointment of Honorary Consultants as stipulated in sub-paras (a),(b) & (c) of para 233 of IRMM-2000 will remain unchanged and continue to be observed.

(iii) The upper age limit upto which Honorary Consultants can be appointed has been enhanced from existing 65 years in para 235 (3) of IRMM-2000 to 70 years.

(iv) The tenure of appointment of Honorary Consultant as prescribed in para 235(4) of IRMM, has been increased from 5 years to 7 years.

All other terms & conditions for engaging Honorary Consultants shall remain unaltered.

The above mentioned modifications will come into effect w.e.f. the date of issue of this letter.


Accordingly, Advance Correction Slip to IRMM-2000 is enclosed herewith.

AnnexureAdvance Correction Slip No.6 to Indian Railway Medical Manual-2000

Amendment to Paras 233(3), 235(3) &(4) and 238(1) of Indian Railway Medical Manual 2001 (Vol.I):-

Para 235(3): May be deleted, except the guiding factors for appointment of HonoraryConsultant detailed at para (a), (b) &(c),

Para 235(3): replace '70' in place of '65'.Para 235(4): replace 'seven' in place of 'five'.Para 238(1): replace word 'seven' in place of 'five' & figure '70' in place of '65'

(Authority: letter No.2002/H-I/12/55 dated 24.3.2003).


P [R]171/IV Dated: 17 -04-2003

Copy of Board's letter No E[NG]I/96/TR/36/Vol.III dt. 26-03-2003 is published for information, guidance and necessary action.

Copy of Board's letter No. E[NG]I/96/TR/36/Vol.III dt. 26-03-2003 (RBE No. 50/2003).

Sub: Transfer/posting of staff for working in the Headquarters offices of new Zonal Railways.

Reference this Ministry’s letters of even number dated 9-07-2002, 19-07-2002, 11-10-2002 and 10-02-2003 on the above subject.

2. The proposal received from new Zonal Railways for extending the date of closure of cadres in their Headquarters offices beyond 31-3-2003 has been considered by the Ministry of Railways. It is noted that a number of staff have yet to join the headquarter offices of new Zones. It has, therefore, been decided to extend the date of closure of cadres in the headquarter offices of all the 7 new Zonal Railways by another 3 months upto 30-06-2003. Accordingly, any transfer to the Headquarter offices of these Railways on or after 1-07-2003 will be treated as transfer on request on bottom seniority in recruitment grades subject to usual conditions governing such transfers being fulfilled.



Copy of Board's letter No 99-E(SCT)I/25/10 dt.27/28.3.2003 is published for information, guidance and necessary action. Board's letter dated 11.5.99 quoted therein was circulated as SC No. 140/99.

Copy of Board's letter No. 99-E(SCT)I/25/10 dt.27/28.3.2003 (RBE No. 51/2003).

Sub: Filling up of reserved posts due to non-availability of SC/ST candidates - Ad-hoc promotion.

The Parliamentary Committee on the Welfare of SCs/STs in its 12th Report (13th Lok Sabha) vide para1.11 has reiterated its earlier recommendation (para 3.6 of 1st Report pertaining to S.E.Railway) as under:-

"The Committee note that as per the extant rules, South Eastern Railway could not divert the promotional posts to recruitment as there is no element of direct recruitment in these categories. The Committee also note that despite various safeguards existing in favour of SC/STs the shortfall in various cadres still exists. The Committee, therefore, urge upon the government to amend the rules to this effect. The Committee, are therefore not convinced with the reply of the Govt. and would like to reiterate their earlier recommendations that to overcome the non-availability of eligible SC/ST candidates in the lower grade the promotional posts should temporarily be diverted to direct recruitment from among the SCs and STs only"

In this connection reference is invited to Board's instructions contained in letter of even number dated 11.5.1999 wherein it has been mentioned that so as to overcome the situation of lapsing of reserved vacancies due to non-availability of SC/ST candidates in promotional categories to explore the following possibilities to fill up the posts meant for SC/STs by them only.

(i) Considering the possibility of direct recruitment where such direct recruitments are permissible in the grade in which promotions are required to be made:

(ii) Where direct recruitments are not permissible, to consider the possibility of downgrading the post and filling up the same by promotion. If the same is not feasible, to consider direct recruitment in down-graded posts for SCs/STs, if same is permissible;

(iii) Further, in exercise of the delegated power of General Manager, the possibility of relaxing the condition of two years minimum service in the existing grade to one year in non-running category posts should also be considered so that the required SC/ST candidates become available for promotion.

Keeping in view the object of the above mentioned recommendation of the Hon'ble Committee, it is re-iterated that the instructions contained in Board's letter dt.11.5.1999 under reference may please be followed in its right perspective so as to fill up the earmarked posts of SCs/STs by them only.



Copy of Board's letter No E(NG)I-2003/TR/10 dt.31.3.03 is published for information, guidance and necessary action

Copy of Board's letter No. E(NG)I-2003/TR/10 dt.31.3.03 (RBE No.52/2003).

Sub: Transfer of staff to IRCTC.

Reference this Ministry's letter No.2002/TG-III/600/5 dated 04.02.2002 containing instructions regarding handing over of catering services to IRCTC.

In the above instructions it has been inter alia indicated that all catering and vending activities including Rail Yatri Niwases/Railway Hotels will be transferred to IRCTC on as is where is basis and that instructions for transfer of staff to IRCTC will be issued by the Establishment Dte. of Ministry of Railways.

It has accordingly been decided that all the Group C and D staff working in various catering/vending units of the Railways will stand transferred along with their posts to IRCTC w.e.f. the date of handing over of catering activities to IRCTC on as is where is basis; the existing seniority units also remaining the same. The staff will exercise an option either for permanent absorption in IRCTC or for reversion back to the Railways within a period of three years of the date of handing over of the catering activities to IRCTC. Such of those who exercise their option to revert back to the Railways will be allowed to do so along with their posts and will be treated as surplus staff to be redeployed as per procedure already in force.


Circular letter No.P [R]61/I Dated: 07-05-.2003

Copy of Board's letter No F(E)I/2003/AL-28/1 dt.4.4.03 is published for information, guidance and necessary action. Board's letters dated 23.2.90 and 22.1.99 quoted therein were circulated as SC No. 45/90 and 62/99.


Sub: Composite Transfer Grant in the event of Death – Delegation of Powers.

In terms of Board's letter No.F(E)I/89/AL-28/11 dt.23.2.90, the time limit of one year for availing the TA concessions admissible on retirement/death has been raised to two years and powers have been delegated to GM/AGMs personally, with the approval of FA&CAO in individual cases attendant with special circumstances.

Also in terms of Board's letter No. E(G)98 QR 1-11 dt.22.1.99, family of a railway employee who dies while in service, is permitted to retain the Railway quarter for a period of 24 months on payment of normal rent from the date of death of the employee.

In partial modification of Board's letter No.F(E)I/89/AL-28/11 dt.23.2.90, it has been decided that the powers to extend the time limit of two years (Twenty four months) for availing Composite Transfer Grant in the event of death of a railway employee while still in service and where the family of the deceased has been permitted to retain the Railway Accommodation for a period of 2 years may be raised to 2-1/2 years (thirty months). These powers will continue to be exercised by the GMs/AGMs personally with the approval of FA&CAO.

Other terms and conditions for grant of this allowance shall remain unchanged.

This has the sanction of the President.


Circular letter No.P [R]673/V Dated: 06 -05-2003

Copy of Board's letter No E(MPP)98/3/8 dt.3.4.2003 is published for information, guidance and necessary action. Board's letters dated 9.10.02 and 11.2.03 quoted therein were circulated as SC No. 222/02 and 49/03 , respectively. The implementation of Bd's instructions may be confirmed to this office by 31.5.2003.


Sub: Duration of Refresher Training Course for Drivers in ZTCs.Ref: Board's letter of even number dated 20.1.2000 (RBE No.11/2000) 9.10.2000 (RBE No.182/2002) and 11.2.2003 (RBE No.28/03).

During the meeting of the Principals of ZTCs held at ZTC/TPJ on 30 th & 31st January 2003, it was observed that very few ZTCs are allocating one day of viva-voce in the Refresher Course for Diesel Drivers (LOCO-RNG-9) and Refresher course for Electrical Drivers (LOCO-RNG-7) out of two days allocated.

It has been decided that out of 2 days viva-voce allocated for Refresher Course in LOCO-RNG-7 and in LOCO-RNG-9 for Electrical and Diesel Drivers respectively, one day is allocated in ZTCs so that the Drivers can be assessed whether they have been exposed properly to safety rules and one day at ETC/DTC as the case may be to assess their technical skills.

The implementation of the above instructions may be confirmed.



Copy of Board's letter No E(NG)I-99/PM 10/10 dt.4.4.03 is published for information, guidance and necessary action. Copy of Board's letter No. E(NG)I-99/PM 10/10 dt.4.4.03 (RBE No.58/2003).

Sub: Filling up of the post of Chief Laboratory Supdt. in scale Rs.7450-11500 in Medical Department.

In terms of existing instructions, the staff in Gr.Rs.6500-10500 who have entered the grade with relaxed qualification of Matriculation with Science plus DMLT are also considered for promotion to the post of Chief Laboratory Supdt. Gr. Rs.7450-11500 subject to fulfillment of the following conditions:-(i) staff concerned should have completed a minimum of four years' regular service as Lab.Supdt. Gr.Rs.6500-10500.(ii) Staff concerned should pass a suitability test comprising a written test & scrutiny of Record of Service (Service Record & Confidential Records).

A demand was raised in the forum of DC-JCM to allow promotion of staff working as Laboratory Supdt. in grade Rs.6500-10500, who are not in possession of the prescribed qualification of B.Sc + DMLT, to the apex grade Rs.7450-11500 as Chief Laboratory Supdt. without insisting on the condition of a minimum of 4 years service as Lab.Supdt. grade Rs.6500-10500, as a one time dispensation. The matter was discussed in the DC-JCM meeting held on 6-7/2/03. The relevant minutes of the meeting are reproduced below:-

"55/99: The official side stated that the information obtained from the Railways has revealed that except on Eastern and N.E.Railways posts in the highest grade Rs.7450-11500 are duly manned and posts were not vacant. Otherwise, also, persons with requisite qualifications and service condition are available for promotion in grade Rs.6500-10500. The posts are vacant on Eastern and N.E.Railways because the posts in the feeder grade also could not be filled up because of representations and CAT cases. Thus, there is no need for any relaxation of service condition for promotion of staff in grade Rs.6500-10500. Despite this the staff side insisted that a one time exception may be given to ameliorate the hardship caused to senior employees. It was agreed to give a one time exception, and close the item after issue of the order".

This, however, should not be quoted as a precedent.


Circular letter No.P [R]500/X Dated: 09-05-2003

Copy of Board's letter No F(E)II/2002/FSC/1 dt.7.4.03 is published for information, guidance and necessary action. Board's letter dated 6.1.03 quoted therein was circulated as SC No. 24/2003.

.Copy of Board's letter No. F(E)II/2002/FSC/1 dt.7.4.03 (RBE No.59/2003).

Sub: Rate of recovery towards the cost of pension of Railway staff posted in Private sidings.Ref: Board's letter of even number dated 6.1.2003.

The words "Table I-A" appearing in third line of para (2) of above mentioned letter may please be amended to be read as "Table I".

This disposes off Eastern Railway's letter No.B/G/Misc./2001 dated 10.03.2003.


Circular letter No.P [R]535/III Dated:06 -05-2003

Copy of Board's letter No E(NG)I-2003/PM/10/1 dt.7.4.03 is published for information, guidance and necessary action. Board's letter dated 13.6.2001 quoted therein was circulated as SC No. 137/2001.

Copy of Board's letter No. E(NG)I-2003/PM/10/1 dt.7.4.03 (RBE No.60/2003).

Sub: Promotion of Auxiliary Nurse/Midwives to the post of Staff Nurse in scale Rs.5000-8000.

In terms of para 160(2)(i) of IREM, Vol.I (1989 Edition), as modified vide ACS No.119 issued under Board’s letter no.(NG)II/2001/RR-1/25 dated 13.6.2001, the educational qualification required for direct recruitment to the post of Staff Nurse in scale Rs.5000-8000 is as under:-

“Certificate as registered Nurse and Midwife having passed 3 years course in General Nursing and Midwifery from a school of Nursing or other Institution recognised by the Indian Nursing Council or B.Sc.(Nursing).

Note: The Indian Nursing Council has also laid down certain special concessions for the above courses in respect of Auxiliary Nurse Midwives, Midwives and ‘B’ Grade Nurses, by way of reduced course period, etc. Candidates obtaining the qualification prescribed above, under these concessions will also be eligible for recruitment”.

The Staff Side in the DC-JCM meeting held on 6th/7th February, 2003 have demanded that the concession of reduced course period prescribed by the Indian Nursing Council for recruitment from open market should be allowed for the serving Auxiliary Nurses/Midwives for their promotion to the post of Staff Nurse in scale Rs.5000-8000.

It is clarified that the provision contained in the Note below para 160(2)(i) of IREM, Vol.I(1989) reproduced above, applies equally to the serving ANM/Midwives also for purposes of promotion and for direct recruitment to the post of Staff Nurse.



Copy of Board's letter No . E(NG)I/96/PM7/56 dt.3.4.03 is published for information, guidance and necessary action.

Copy of Board's letter No. . E(NG)I/96/PM7/56 dt.3.4.03 (RBE No./2003).

Sub: Promotion of Group D employees to Group C posts in Skilled Artisan category against 25% quota.

Reference Northern Railway's letter No.755-E/176/ACT App/Elec/Mech/EIIA dated 25.9.2002 on the above subject.

With reference to the Railway's proposal to make the substitutes with three years temporary status service eligible for consideration against 50% promotion quota and 25% qualified Serving employees quota in the category of Skilled Gr.III Rs.3050-4590 it is clarified that only the Group 'D' employees in regular service are eligible for consideration for such promotion subject to fulfillment of the prescribed conditions. The concession regarding the service rendered as Casual Labour being allowed to be counted towards minimum three years service prescribed as eligibility condition for promotion to Group 'C' posts is available specifically with reference to 33-1/3% quota prescribed for promotion of Group 'D' staff for whom no regular avenue of promotion exists, subject to the condition that such Group D employees have successfully completed the probation in the recruitment grade, probation commencing

from the date of regular appointment. The practice in this regard already followed by the Railway is in order.

As regards the Railway's query whether in view of the requirement of successful completion of probation before being considered for promotion of SC/ST employees having minimum one year’s regular service should be eligible for consideration in the selections against 25% qualified serving staff quota, in Skilled Gr.III as against three years service for others, it is clarified that SC/ST Group D staff will be eligible for consideration in the selection for promotion to Skilled Gr. III against 25% quota earmarked for qualified staff only on successful completion of probation in recruitment grade.

Copy of Northern Railway's letter No.755-E/176/ACT App/Elect/Mech/EHA dated 25.9.02.

Reg: Promotion of Group D employees to Group C posts in Skilled Artisan category against 25% quota.

In terms of Railway Board's letter no.(NG)I-96/PM/7/56 dated 2.2.1998 for purpose of filling vacancies in the artisan category of Skilled Grade Rs.3050-4590 (RSRP) against 25% quota. Serving Khalasi/Khalasi Helpers (General category candidates) possessing the qualification prescribed in the Apprentices Act with a minimum three years REGULAR service, are eligible to appear in the selection. However. SC & ST Khalasi/Khalasi Helpers possessing the same qualifications are eligible to be considered in the same selection against the vacancies reserved for them if they have completed just one year of regular service.

Further, in terms of Master Circular No.48 on Casual Labour (Para 12), service prior to absorption in the regular cadre is not to be counted for seniority and the same is to be determined on the basis of regular appointment after due screening/selection. Also, 'substitutes' appointed against regular posts are normally being regularised after 3 years of service from the date of their engagement and temporary status being accorded after 120 days of service. Keeping in view these provisions pertaining to Casual Labours and Substitutes on this Railway for selections to Skilled Grade III (whether against 50% promotion quota or 25% quota for serving staff). 3 years regular service is to taken into account for promotion from Group D to Group C post and the service rendered as Substitute/Casual Labour is not being counted for purposes of calculation of 3 years service at group D level.

One of the Unions on this Railway has drawn attention of this office towards the instructions contained in Board's letter no.(NG)64/CL/25 dated 25.7.1964 reiterated again under Board's letter no.(NG)I/85/CFP dated 31.7.87 in terms of which Board has advised that continuous temporary service rendered by Casual Labour before absorption in regular group D category may also be counted in 3 years service prescribed as the eligibility condition for being considered for promotion by selection to Group C posts. Keeping in view these instructions, Union has requested for the benefit of these orders being also extended/made available in favour of 'substitutes' (possessing qualifications prescribed under Apprenticeship Act) for purposes of being considered against 25% quota posts in the Artisan category (Grade Rs.3050-4590) to be filled through serving persons at Group D level (viz. Khalasis/Khalasi Helpers) towards the condition of having a minimum of 3 years service.

The matter has been examined and this Railway is of the opinion that although, this condition is for casual labour but this condition prima-facie appears to be valid for substitutes also and hence, there is a case of permitting such substitutes who satisfy the educational qualifications to be considered also for promotion to Group C posts against 25% quota vacancies of Skilled Artisan in Gr.Rs.3050-4590 as they are also getting temporary status on completion of 4 months service from the date of engagement.

Keeping in view rule position as above, the following points need to be clarified.

a) Whether 'substitutes' are eligible to be considered for Group C Skilled Artisan posts ( Gr. Rs.3050-4590) against 50% promotee quota posts as also against 25% quota vacancies to be filled through serving candidates (provided these 'substitutes' also have qualifications as prescribed under Apprentices Act) if they have completed 3 years period after attaining their temporary status i.e. after 3 years and 4 months period from the date of their engagement (they having attained temporary status on completion of 120 days after date of their engagement).

b) Should there be any differentiation in eligibility criteria between the general candidates and the SC/ST candidates (viz.3 years for general category Khalasi/Khalasi Helpers and 1 year for SC/ST category Khalasis/Khalasi Helpers) in matters of permitting them to sit for the 25% quota vacancies in Artisan Category as meant for serving candidates? Prima-facie, there appears to be incongruity in creating a differential particularly when no-one should normally be promoted to the next grade during probation period and probation period as also, the period for promotion from one grade to another grade in any situation should not be less than 2 years.

Decision taken on the issues raised above may kindly be communicated at the earliest to dispose off Union Items.


Circular letter No.P [R]464/Gaz Dated: 06 -05-2003

Copy of Board's letter No E(G)2003 FE 1-2 dt.2.4.03 is published for information, guidance and necessary action. Board's letter dated 29.4.88 quoted therein was circulated as SC No.79/97.

Copy of Board's letter No. E(G)2003 FE 1-2 dt.2.4.03 (RBE No 54/03).

Sub: Recommendation No.67 of the Railway Accident Enquiry Committee – Inclusion of Indian Building Congress in the list of recognised Institutes.

Ministry of Railways have reviewed the matter and have decided that Indian Building Congress, Sector-VI, R.K.Puram, New Delhi 110 022, FAX:011-26196391, Tel: 26169531, be incorporated at the end of Annexure-A circulated vide Board's letter no.(G)83 FE1-4 dated 29.4.88. This will entitle Railway officials to 90% re-imbursement of membership fee towards membership of Indian Building Congress.



Circular letter No.P [R]500/XIX Dated: 06 -05-2003

Copy of Board's letter No F(E)III-2003/PN1/1 dt.31.3.03 is published for information, guidance and necessary action.

Copy of Board's letter No F(E)III-2003/PN1/1 dt.31.3.03.(RBE No.53/2003).

Sub: Conditions for payment of pension on absorption of Railway Servants consequent upon conversion of Catering Department of the Indian Railways into Indian Railway Catering & Tourism Corporation Ltd. (IRCTC).

The matter regarding payment of pension on absorption of Railway servants consequent upon conversion of the Catering Department of the Indian Railways into Indian Railway Catering & Tourism Corporation Ltd. (IRCTC) has been engaging the attention of Railway Board for some time. It has since been decided by the Board that the conditions for payment of pension of such absorbed employees shall be as under:-

i) The Railway servants of the Catering Department of the Indian Railways shall be transferred en-masse to the IRCTC in terms of foreign service without any deputation allowance till such time they get absorbed in the IRCTC and such transferred Railway servants shall be absorbed in the IRCTC with effect from such date as may be notified by the Ministry of Railways.

ii) The Ministry of Railways shall allow the transferred Railway servants an option to revert back to the Railways or to seek permanent absorption in the IRCTC.

iii) The option referred to in Sub-para (ii) shall be exercised by every transferred Railway servant in such manner and within such period as may be specified by the Ministry of Railways.

iv) The permanent absorption of the Railway servants as employees of the IRCTC shall take effect from the date on which their options are accepted by the Ministry of Railways and on and from the date of such acceptance such employees shall cease to be Railway servants and they shall be deemed to have retired from Railway service.

v) Upon absorption of Railway servants in the IRCTC, the posts which they were holding in the Railway before such absorption shall stand abolished.

vi) The Railway servants who opt to revert to Railway service shall be re-deployed through the surplus cell of the Railways.

vii) The Railway servants, including temporary Railway servants but excluding casual labourers, who opt for permanent absorption in the IRCTC shall on and from the date of absorption, be governed by the rules and regulations or bye-laws of the IRCTC.

viii) A permanent Railway servant, who has been absorbed as an employee of the IRCTC shall be eligible for pensionary benefits on the basis of combined service rendered by him in the Railways and in the IRCTC in accordance with the formula for calculation of pension/family pension under Railway Services (Pension) Rules 1993 as may be in force at the time of his retirement from the IRCTC.

ix) The pension of an employee under sub-para (viii) shall be calculated on the basis of his last 10 months’ average pay. If the absorbed employee is drawing pay in IDA scale during this period, his pay in IDA scale shall be taken into account for calculation of average emoluments.

x) In addition to pension or family pension, as the case may be, the employees shall also be eligible to dearness relief as per Industrial Dearness Allowance pattern.

xi) The benefits of pension and family pension shall be available to temporary transferred Railway servants after they have been confirmed in the IRCTC.

xii) The Ministry of Railways shall create a Pension Fund in the form of a Trust and the pensionary benefits of absorbed employee shall be paid out of such Pension Fund.

xiii) The rules regarding constitution of the Trust and the procedure and the manner in which pensionary benefits are to be sanctioned and disbursed from the Pension Fund shall be notified as an amendment to the Railway services (Pension) Rules,1993.

xiv) The Railways shall discharge its pensionary liability by paying in lump-sum as a one time payment to the Pension Fund the pro rata pension or service gratuity and retirement gratuity for the service rendered till the date of absorption of the railway servant in the IRCTC.

xv) The manner of sharing the financial liability on account of payment of pensionary benefits by the IRCTC shall be determined by the Ministry of Railways.

xvi) Lump-sum amount of the pro-rata pension shall be determined with reference to Commutation Table laid down in Railway Services (Commutation of Pension) Rules, 1993.

xvii) The IRCTC shall make pensionary contribution to the Pension Fund for the period of service to be rendered by the concerned employees under the IRCTC at the rates as may be determined by the Board of Trustees so that the Pension Fund shall be self-supporting.

xviii) If, for any financial or operational reason, the Trust is unable to discharge its liabilities fully from the Pension Fund and the IRCTC is also not in a position to meet the shortfall, the Ministry of Railways shall be liable to meet such expenditure and such expenditure shall be debited to either the Fund or to the IRCTC.

xix) Payments of pensionary benefits of the pensioners of the Catering Department of the Indian Railways on the date of conversion of it into IRCTC shall continue to be the responsibility of the Railways and the mechanism for sharing its liabilities on this account shall be determined by the Ministry of Railways.

xx) Upon conversion of the Catering Department into IRCTC --

a) the balance of Provident Fund standing at the credit of the absorbed railway servants on the dated of their absorption in IRCTC shall, with the consent of IRCTC, be transferred to the new Provident Fund account of the employees in IRCTC.

b) Leave on Average Pay and Leave on Half Average Pay at the credit of Railway servants on the date of absorption shall stand transferred to IRCTC.

c) The dismissal or removal from service of the IRCTC of any employee after his absorption in IRCTC for any subsequent misconduct shall not amount to forfeiture of the retirement benefits for the service rendered under the Railways and in the event of dismissal or removal or retrenchment the decisions of the IRCTC shall be subject to review by the Ministry of Railways.

xxi) In case the Ministry of Railways disinvests its equity in the IRCTC to the extent of fifty one percent or more, the Ministry of Railways shall specify adequate safeguards for protecting the interest of the absorbed employees of IRCTC.

xxii) The safeguards specified in sub-para (xxi) shall include option for voluntary retirement or continued service in the IRCTC or voluntary retirement benefits on terms applicable to Railway servants or employees of the IRCTC as per option of the employees, assured payment of earned pensionary benefits with relaxation in period of qualifying service, as may be decided by the Ministry of Railways.

xxiii) All items given above including any other aspects as are not covered by the above provisions shall be regulated by the new Rule, viz., Rule 54 to be inserted in the Railway Services (Pension)Rules,1993, a notification to this effect shall be issued in due course of time in consultation with the Department of Pension & Pensioners’ Welfare.


Circular letter No.P [R]563/V Dated: 09-05-2003

Copy of Board's letter No E(Sports)2003/Policy/2/Quota dt.3.4.03 is published for information, guidance and necessary action. Board's letter dated 19.6.2000 quoted therein was circulated as SC No. 152/2000.

Copy of Board's letter No. E(Sports)2003/Policy/2/Quota dt.3.4.03 (RBE No.56/2003).

Sub: Revision of sports quota for recruitment of Sportspersons inGroup'C' and Group'D' against sports quota on the Railways.

Please refer to para 3 of Board's letter no.(Sports)2000/Policy/2 dated 19.6.2000 regarding distribution of quota for recruitment of Sportspersons in Group C and Group D through talent scouting and open advertisements. After operationalisation of the new zones, the question of revision of sports quota has been under consideration of the Board.

After reviewing the matter, Board have decided that the revised distribution of annual quota for recruitment of Sportspersons, in Group C and Group D through talent scouting scheme and open advertisements will now be as under:-

ZONAL RAILWAYS/Units

OPEN ADVER-TISEMENT

TALENT SCOUTING

TOTAL

RLY/UNITQUOTA

RLY/UNITQUOTA

RSPBQUOTA

GROUP'C'(a) CENTRAL,NORTHERN, EASTERN, SOUTHERN, SOUTH EASTERN, SOUTH CENTRAL, WESTERN, EAST CENTRAL, NORTH WESTERN.

15 10 5 30

(B) NORTH EASTERN, NORTHEAST FRONTIER, EAST COAST, NORTH CENTRAL SOUTH EAST CENTRAL, SOUTH WESTERN & WEST CENTRAL

10 7 3 20

(C) CLW,DLW,RCF & ICF 12 8 4 24(D) DCW,W&AP,RDSO & METRO,KOLKATA

5 3 2 10

GROUP'D'(A) EACH DIVISION OF 3 2 1 6

ZONAL RAILWAYS(B) EACH HEADQUARTER OF ZONAL RAILWAYS

4 2 2 8

(C) CLW, DLW & ICF 10 6 4 20(D) RDSO 3 2 1 6(E) DCW, RCF, W&AP &METRO RLY. KOLKATA

5 3 2 10

(F) EACH WORKSHOPS HAVING THE STAFF STRENGTH OF 4000 OR MORE

2 1 - 3

These instructions come into force with immediate effect.

There is no change in other instructions stipulated in Board's letter no.(Sports) 2000/Policy/2 dated 19.6.2000.


Circular letter No.P [R] /473/V Dated: 22-05-2003

Copy of Board's letter no.(W)2002PS5-1/8 dt.16-04-03 is published for information, guidance and necessary action.

Copy of Board's letter No. E(W)2002PS5-1/8 dt. 16-4-03(RBE No. 63 /2003).

. Sub: Inclusion of legally divorced daughter and widowed daughter in the post-retirement Complimentary pass.

In terms of provisions in the Railway Servants (Pass) Rules, 1986 (2nd Edition 1993) post-retirement complimentary passes are issued to Railway servants for self, wife/husband and children subject to the same conditions as applicable to Railway servants in service. A doubt has arisen whether legally divorced daughter and widowed daughter can be treated as children for the purpose of issue of post-retirement complimentary pass.

2. The issue has been examined and it is clarified that legally divorced daughter and widowed daughter may be included in the post-retirement complimentary pass as dependent relative of the retired Railway servants, provided they reside with retired Railway employees and subject to fulfillment of the income criteria laid down for the purpose.

3. The issues with the concurrence of Finance Directorate of Ministry of Railways.


Circular letter No.P [R]563/ V Dated: 22-05-.2003

Copy of Board's letter No E(NG)I-2003/TR/7 dated .29-04-03 is published for information, guidance and necessary action. Board's letter dated 11-2-92 quoted therein was circulated as SC No. 30/92.

Copy of Board's letter no.(NG)I-2003/TR/7 dated .29-04-03(RBE No.71/2003).

Sub: Posting of physically handicapped candidates.

---In the PNM-AIRF a demand was raised regarding issue of instructions to the effect that

physically handicapped Railway employees may be posted near their native place. The matter was discussed in the PNM-AIRF meeting held on 5.4.03, when it was explained that instructions for posting of physically handicapped employees near their native place already exist vide this Ministry's letter no.(NG)1/91/TR/13 dt.11.2.92. It was, however agreed to reiterate the relevant instructions. Accordingly, the extant instructions in the matter as contained in this Ministry's letter dated 11.2.92 (copy enclosed) are reiterated for information and guidance.

Copy of Board's letter No. E(NG)1/91/TR/13 dt.11.2.92 (RBE No.23/92). SC No. 2 to MC 24Sub: Posting of physically handicapped candidates.

---Please find enclosed a copy of the Dept. of Personnel & Training's OM No.AB14017/41/90-

Estt(RR) dt.10.5.90 on the above subject for information and necessary action. The instructions contained in this O.M. will be applicable to Railway employees mutatis mutandis.

Copy of DOP&T's OM No.AB.14017/41/90-Estt(RR) dt. 10.5.90

OFFICE MEMORANDUM

Sub: Posting of physically handicapped candidates.---

The undersigned is directed to say that a suggestion has been made that physically handicapped candidates appointed under the Government should preferably be posted in their native places or atleast in their native district. The matter has been examined carefully. It may not be possible or desirable to lay down that physically handicapped employees belonging to Group 'A' or Group 'B' who have all India transfer liability should be posted near their native places. However, in the case of holders of Group 'C' or Group 'D' posts who have been recruited on regional basis and who are physically handicapped, such persons may be given posting, as far as possible, subject to administrative constraints, near their native places within the region.

Requests from physically handicapped employees for transfer to or near their native places may also be given preference.

Suitable instructions may also be issued to all subordinates.


Circular letter No.P [R]/673/III Dated: 23-05-2003

Copy of Board's letter No E(MPP)98/3/8 dt. 22.4.03 is published for information, guidance and necessary action. Board's letter dated 11-02-03 quoted therein was circulated under Serial circular No. 49/03.

Copy of Board's letter no.(MPP)98/3/8 DT.22.4.03(RBE No.65/2003).

. Sub: Approved modules for stage-wise training of Loco Running Staff & other Safety categories.

---

In continuation of Board's letter of even No. dt.11.2.03 issued under RBE No.28/03, the modified training module Loco-RNG-8 and Loco-RNG-9 inadvertently did not contain course of "Train Dynamics". The modified training modules Loco-RNG-8 and Loco-RNG-9 incorporating "Train Dynamics issue" is enclosed and the same may be replaced with the modules issued vide Board's letter dt. 11.2.03. All other items remain unchanged.


ACTIVITY CENTRE : STATION/TRAIN TRADE : DIESEL DRIVERSSTAGE : Refresher Course for Asst. Drivers (Diesel) TECHNICAL QUALIFICATIONDURATION : 3 WEEKS (18 WORKING DAYS) PERIODICITY : ONCE IN 3 YRS.MOD. NO DESCRIPTION Duration (Days)RNG-231 LOCO & its sub-systems 1RNG-232 Fuel Oil, Lube Oil, Water Cooling & Air system 2RNG-233 Functioning of turbo Super Charger, Batteries 1RNG-234 Idle & Shut down safety, over speed handle, other safety devices 1RNG-235 Booking of repairs in log Book, Attending minor defects 1RNG-175 MU operation and Brake systems 2RNG-236 Train dynamics issues 1RNG-178 GR & SR 1RNG-179 System of Train working 1RNG-180 Signals 1RNG-181 Different types of forms ½RNG-182 Engineering Signals 1RNG-183 Accident 1RNG-184 Fire Fighting ½




ACTIVITY CENTRE : STATION/TRAIN TRADE : DIESEL DRIVERSSTAGE : Refresher Course for all Diesel Drivers (except Asst.Drivers)TECHNICAL QUALIFICATION DURATION : 3 WEEKS (18 WORKING DAYS) PERIODICITY : ONCE IN 3 YRS.MOD. NO DESCRIPTION Duration (Days)RNG-251 Advantages of various locos ½RNG-252 Knowledge of Air charging system & Fuel oil system ½RNG-253 Safety devices provided in Diesel Locos ½RNG-254 Advantage of Air Brake system Over Vacuum brake system ½RNG-255 Loco failures & trouble shooting /Fault finding 1RNG-256 Types of Governor & their functions ½RNG-257 Types of circuits ½RNG 258 Train Dynamics issues 2RNG-208 GR & SR 1RNG-209 System of Train working 1RNG-210 Signals 1RNG-211 Different types of forms ½RNG-212 Engineering Signals 1RNG-213 Accident 1RNG-184 Fire Fighting ½


TOTAL 18 Wkg.Days

-* To be substituted by Line Training with LI in case simulator training facilities are not available.


Circular letter No.P [R]/420/VI Dated: 23 -05-.2003

Copy of Board's letter No E(G)96 LE 1/4 dt. 24.4.03 is published for information, guidance and necessary action. Board's letter dated 31-12-96 quoted therein was circulated under S.C.No. 16/97.

The steps enumerated in para 4 of Board's letter for ensuring proper maintenance of leave records should be implemented scrupulously and compliance report sent in a month's time.

Copy of Board's letter no.(G)96 LE 1/4 dt. 24.4.03(RBE No.66/2003).

Sub: Deficiencies in the maintenance of leave records – Need for radical system improvement.

Instructions have been issued by the Board from time to time reiterating the need for proper maintenance, verification and timely updating of leave records. Random checks have however revealed that these instructions are not being followed properly and there is lack of effective monitoring at appropriate levels.

2. In terms of instructions contained in Board's letter of even number dated 06.12.2K read with the letter of same number dt. 2.7.01, the Railways were directed to constitute a committee of 3 JAG Officers, one each from the Personnel, Engineering and Accounts departments to examine in detail the working of the Personnel and Accounts Branches as regards maintenance of leave accounts, identify lacunae in the existing procedure, and suggest changes and prepare a detailed checklist for inspection of leave accounts by Executive and Accounts Departments. The reports of the Committee received from some of the Railways/Production Units have been examined by the Board.

3. The existing instructions on the procedure to be followed in the maintenance of leave records issued from time to time, last reiterated vide letter of even No. dt. 31.12.96 are hereby reiterated for strict compliance by the Zonal Railways. It is also desired that the existing machinery for the maintenance of leave records may be suitably streamlined with a view to carrying out proper and effective monitoring of the system.

4. In this connection, the following steps may please be taken, by your Railway to ensure effective implementation of the instructions on the maintenance of leave records:-

i) Maintenance of leave pass book which should be updated regularly.

ii) Computerization of leave accounts and its reflection in the salary slips. iii) Connectivity to be established between leave record dealer and the bill clerk.

iv) System checks to be applied to the computerized systems where salary and leave are automatically linked up.

v) System of checking leave accounts by Accounts Executive and Personnel Officers needs to be intensified so as to cover all units in the next one year or so.

5. The list is not exhaustive. It is therefore imperative that any other steps considered necessary to plug the existing loopholes and bringing about improvement in the system may also be taken.

6. Besides the above measures, it is also desired that the respective PHODs may prepare a detailed checklist for the conduct of inspections by all levels of officers.

7. These instructions may be strictly complied with and action taken in the matter may be advised to the Board.


Circular letter No.P [R]605/IX Dated: 27-05-2003

Copy of Board's letter No. E(NG)1-2002/PM 1/21 dt. 21.04.03 is published for information, guidance and necessary action.

Copy of Board's letter No. E(NG)1-2002/PM 1/21 dt. 21.04.03 (RBE No. 64/2003).

Sub: Service condition for eligibility for selection in higher grade posts.****

In terms of provisions contained in para 214(c) (i) and para 215(a) of IREM Vol. I, 1989, the staff in the immediate lower grade with a minimum two years service, unless a longer length of service in the lower grade has been stipulated, will only be eligible for promotion. The condition of two years service should stand fulfilled at the time of actual promotion and not necessarily at the stage of consideration. The condition of two years service may be relaxed by the Railways with the personal approval of the General Manager (except in the case of running categories) whenever such relaxation is found to be inescapable in the interest of the administration subject to the condition that a minimum qualifying service of one year has been completed in the immediate lower grade.

While observing the above procedure, more particularly in cases where General Managers permit relaxation of two years service condition in the immediate lower grade, a situation may arise when an employee gets promoted even though he has not yet satisfactorily completed the prescribed period of probation which is uniformly two years in the recruitment grade and one year in the promotion grade, vide paragraphs 112 and 113 respectively in Section 'F', Chapter-I, IREM, Vol.-1, 1989, as incorporated vide ACS Nos. 58 and 124 respectively. It is clarified that it has not been and it is not the intention that an employee gets promoted to the next grade when he is still under probation and his suitability for retention in the relevant grade is under observation. The matter has accordingly been reviewed by the Ministry of Railways. It has been decided that while effecting promotion, it should be ensured that the employee concerned has successfully/satisfactorily completed the prescribed period of probation in the relevant feeder grade.

(This also disposes of the ICF's letter No.PB/RL/5/Vol.VII dt.10.01.2002)

92_2003 SERIAL CIRCULAR NO. 92 /2003


Copy of Board's letter No. E(W)96PS5-8/2 dt. 5.5.03 is published for information, guidance and necessary action. Board's letter dated 5-1-99 quoted therein was circulated under SC No. 53/99.

Copy of Board's letter No. E(W)96 PS5-8/2 dt. 5.5.03(RBE No. - /2003).

Sub: Provision of Companion in lieu of Attendant to senior citizen 1 Class/1-A post-retirement complimentary pass holders.

Ref: Railway Board's letter of even No. dt. 05.01.99. ---

It has come to the notice of Board that certain Railways are allowing Companion provided to senior citizen retired Railway employees/widows holding First Class/1-A post-retirement complimentary pass/widow pass to travel in higher class, instead of II/SL Class, on payment of difference of fare between II/SL class and higher class.

2. Companion allowed to First Class/1-A pass-holding Senior Citizen/widows and who are above the age of 65 years, is in lieu of Attendant. In terms of relevant provisions in the Pass Rules, Attendants have to travel in II/SL class only. Further, vide Rule 3(x) of Pass Rules, only pass-holders are allowed to travel in higher class. There is no provision either in the Pass Rules or in the instructions issued vide Board's letter dt. 05.01.99 for companion to travel in higher class on payment of difference of fare. The practice of issuing tickets in higher class to companions, instead of entitled class, may therefore be stopped forthwith.


Circular letter No.P [R]299/IV Dated:27 -05-2003

Copy of Board's letter No. E(W)2003/WE-1/3 dt. 23.04.03 is published for information, guidance and necessary action. Board's letter dated 18-3-91 quoted therein was circulated under letter No. P[R]411 dated 15-9-93.

Copy of Board's letter No. E (W)2003/WE-1/3 dt. 23.04.03(RBE No. 70/2003). SC No. 1 to MC 45

Sub: Homoeopathic/Ayurvedic Dispensaries under Staff Benefit Fund – Enhancement of honorarium of Physicians.

---1. In pursuance of recommendations of the Committee on Petitions of the Lok Sabha, Ministry of Railways have decided to revise the honorarium payable to the Physicians engaged by the Staff Benefit Fund Committees in the Homoeopathic/Ayurvedic Dispensaries as follows:-

Present Revised(a) Physicians engaged to work for Rs.3,000 p.m. Rs.4,500 p.m. around eight hours a day

(b) Physicians engaged to work for Rs.2,500 p.m. Rs.3,200 p.m. around four hours a day

2. These orders would be effective from the year 2003-2004.

3. At present, the expenditure on homoeopathic/ayurvedic dispensaries, viz. Physicians' honorarium and subsidy on medicines, is met out of allocation provided under Staff Benefit Fund for the purpose, i.e. Rs.2.50 per capita. Any shortfall that may arise between the requirement of funds and the allocation under SBF for this purpose is met from the existing budget allotments under the head "Medical Services" (Authority Board's letter no.(W)90 WE1-24, dt.18.03.91)

4. The additional expenditure necessitated due to the revision in the honorarium of the physicians under these orders would also be met through re-appropriation from the head "Medical Services" as additional ad hoc contribution to the SBF, and the Medical Budget would be suitably augmented. In this connection, CPOs would advise CMDs about the additional funds required on this account so that the same could be reflected in the budgetary estimates.

5. In case of the Zonal Railways, expenditure on this account is chargeable to Demand No.,11(Staff Welfare & Amenities) Minor head "Medical Services" (Control and superindence at Headquarters and Divisions) . In case of Production Units, etc., the expenditure would be chargeable to corresponding heads of account.

6. This issues with the concurrence of Finance Directorate of the Ministry of Railways.


Circular letter No.P [R]541/IV Dated: 28-05-2003

Copy of Board's letter No. F(E)III/2003/PF 1/1 dt. 02.05 .03 is published for information, guidance and necessary action.

Copy of Board's letter No.F(E)III/2003/PF 1/1 dt. 02.05.03(RBE No. 73/2003).

Sub: State Railway Provident Fund - Rate of interest during the year 2003-04.---

The accumulations at the credit of the subscribers to State Railway Provident Fund for the financial year beginning on 01.04.03 shall carry interest at the rate of 8% (Eight per cent) per annum.

2. In this connection a copy of Resolution No. F5(1)-PD/2003 dt. 12.3.03 received from the Ministry of Finance (Dept. of Economic Affairs) is also enclosed for inf. and guidance.

Copy of Ministry of Finance & Company Affairs (Department of Economic Affairs) New Delhi, Resolution No.F.5(1)-PD/2003 dated 12th March 2003 (Published in Part I Section 1 of Gazette of India).

R E S O L U T I O NIt is announced for general information that during the year 2003-2004, accumulations at the credit of

subscribers to the General Provident Fund and other similar funds shall carry interest at the rate of 8% (Eight per cent) per annum. This rate will be in force during the financial year beginning on 01.04.2003. The funds concerned are:

1. The General Provident Fund (Central Services)2. The Contributory Provident Fund (India).3. The All India Services Provident Fund.4. The State Railway Provident Fund.5. The General Provident Fund (Defence Services).6. The Indian Ordnance Department Provident Fund.7. The Indian Ordinance Factories Workmen's Provident Fund.8. The Indian Naval Dockyard Workmen's Provident Fund.9. The Defence Services Officers Provident Fund.10. The Armed Forces Personnel Provident Fund.

2. Ordered that the resolution be published in Gazette of India.


Circular letter No.P [R]79 Dated: 03-06-2003

Copy of Board's letter No. F(E)I/2001/AL-29/2 dt.5/12.5.03 is published for information, guidance and necessary action.

Copy of Board's letter No. F(E)I/2001/AL-29/2 dt.5/12.5.03 (RBE No.76 /2003).

Sub: Washing Allowance to Dressers/Operation Theatre Assistants.

A doubt has been raised whether Washing Allowance shall be payable to Dresser/Operation Theatre Assistants who were previously in Group 'D' scales and have now been allowed Group 'C' scales.

The matter has been examined. None of the Group 'C' staff, except staff car drivers, are paid Washing Allowance. Accordingly, Board have decided that Washing Allowance being paid to those Dressers/Operation Theatre Assistants who have been allowed Group 'C' scales, as per Vth CPC recommendations, should be discontinued immediately i.e. w.e.f. 1.5.2003. Past cases, decided otherwise need not be reopened.


Circular letter No. P (PC)487/V/97/Pension/Vol.III Dated: 30-05-.2003

Copy of Board's letter No F(E)III/2002/PNI/29 dt.24.4.03 is published for information, guidance and necessary action. Board's letters dated 3.9.2002, 8.5.98, 30/11/98. 17.12.98, 18.7.2001 and 3.9.02 quoted therein were circulated as 181/02, 152/98,16/99, 26/99, 194/01 and 181/02 .

.Copy of Board's letter No.F(E)III/2002/PNI/29 dt. 24.4.03(PC-V/366, RBE No.67/2003).

Sub: Implementation of Government's decision on the recommendations of the 5th

Central Pay Commission - Revision of pension of pre and post - 1986 Pensioners/ Family pensioners etc. - Extension of date of submission ofApplication for revision of pension/family pension.

---In continuation of Board's letter No.F(E)III/2002/PNI/29 dt.3.9.02 extending the date of

submission of application for revision of pension/family pension of pre and post-1986 pensioners/family pensioners upto 31.12.02, a copy of DOP & PW's O.M.No.45/86/97-P&PW(A) Part-III dt.26.3.03 extending the date of submission of application further upto 30th September, 2003 is circulated for information and guidance. These instructions will apply mutatis mutandis on the Railways also.

DOP&PW's O.M.No.45/86/97-PW(A) Part IV dt.8.5.98, 30.11.98 and 17.12.98 and O.M.No.45/86/97-P&PW(A)-Part III dt. 18.7.01 and 2.4.02 were circulated/adopted on the Railways vide Board's letters No.F(E)III/98/PNI/11 dt.5.6.98, 23.12.98, F(E)III/98/PNI/29 dt.15.1.99 and letters No.F (E)III/2000/PNI/61 dt.23.8.01 and F(E)III/2002/PNI/29 dt.3.9.02 respectively.

Copy of Ministry of Personnel, Public Grievances and Pensions, Department of Pension and Pensioners' Welfare's Office Memorandum No.45/86/97-P&PW(A)-Part-III dated 26th March 2003

Sub: Implementation of Government's decision on the recommendations of the 5th Central Pay Commission - Revision of Pension of pre and post-1986 pensioners/family pensioners etc. - Extension of date of submission of application for revision of pension/family pension.

---

The undersigned is directed to refer this Department's OM of even number dated 02.04.02 extending the date of submission of applications for revision of pension/family pension of pre-1986 pension/family pensioners upto 31.12.02. Representations have been received in this department for extending the date for submission of applications beyond 31.12.02. The matter has been considered in this department and it has been decided to extend the date of submission of application for revision of pension/family pension in such cases upto 30.09.03. However, Defence civilian pensioners will continue to be governed by orders issued by the Ministry of Defence.

Similarly it has also been decided to extend the date of submission of applications for revision of pension/family pension with reference to this department's OM No.(1)45/86/97-P&PW(A)-Part IV dt.08.05.98 read with OM dt.30.11.98 and dt.17.12.98 for submission of applications by the pensioners covered under these OM upto 30.09.03.

Ministry of Agriculture etc. are requested to bring the contents of these orders to the notice of heads of Departments/Controller of Accounts, Pay and Accounts Officer and attached and Subordinate Offices under them on top priority basis. All Pension Disbursing Authorities are also advised to prominently display these orders on their notice boards for the benefit of the pensioners/family pensioners.



Copy of Board's letter No. F(E)III/2003/PN1/13 dt.5.5.03 is published for information, guidance and necessary action. Board's letter dated 8.4.85 quoted therein was circulated as S.C.No. 70/85.

Copy of Board's letter No. F(E)III/2003/PN1/13 dt.5.5.03 (RBE No.75 /2003).

Sub: Mobility of personnel between Railways and Autonomous Bodies - Counting of past service - discharging of DCRG liability by Autonomous bodies where pension scheme is not in operation.

Detailed instructions regarding mobility of personnel between Railways and Autonomous Bodies and counting of past service for pension were circulated on the Railways vide Board's letter No.F(E)III/84/PN1/4 dt.8.4.85 on the basis of O.M.No.28/10/84-Pension Unit dt.29.8.84 issued by Department of Personnel and Administrative Reforms. With reference to the said O.M.dt.29.8.84, Department of Pension & Pensioners' Welfare have now issued further instructions vide their O.M.No.28/19/2002-P&PW(B) dt.19.2.2003 which is circulated for information and guidance as the instructions contained therein apply mutatis-mutandis on the Railways also.

Copy of Ministry of Personnel, Public Grievances & Pensions, Department of Pension & Pensioners Welfare's O.M.No.28/19/2002-P&PW(B) dated 19.2.2003.

Sub: Mobility of personnel between Central Government Deptt. and Autonomous Bodies -Counting of past service - discharging of DCRG liability by Autonomous bodies where pension scheme is not in operation.

Instructions relating to mobility of personnel between Central Government Departments and autonomous bodies and counting of past service came into existence by issue of DP&AR's O.M.28/10/84-PU dated 29.8.1984. There were various conditions laid down in above order which are required to be fulfilled to make an employee eligible for counting of past service. Para 3 (b) of above O.M. provided procedure to be followed on mobility of personnel to and from a body where pension scheme is not in operation. It has been provided in para-3(b)(i) that on mobility of personnel from an autonomous body governed by CPF Scheme to another similar body, the amount of employees subscription in CPF, employers share of CPF plus interest may be transferred to his new provident fund account with the consent of that body. Para-3(b)(ii) of above order provides that on mobility of employee from autonomous body governed by CPF Scheme to Central Government Department, that body will pay employers share of CPF contribution to the Government Department. The Government employees who were in service on 1.1.1986 and who were governed by CPF Scheme were made entitled for DCRG. In view of above, this Department has been receiving references from various Ministries whether on mobility of personnel from autonomous body governed by CPF scheme, that body will be required to discharge DCRG liability to the Government/new autonomous body, as the case may be, for the purpose of counting of past service or not.

2. This matter has been considered and the President has been pleased to decide that in the cases of mobility of personnel, with proper consent from autonomous bodies governed by CPF Scheme to Government Department or another Autonomous Body, the parent Autonomous Body will be required to discharge pensionary/terminal liability, for the purpose of counting of past service as under:

In the cases of mobility of personnel from autonomous bodies where CPF Scheme is in operation to other similar autonomous bodies, besides transferring CPF to new autonomous body, previous autonomous body will be required to discharge pro-rata DCRG liability to new body.

In the cases of mobility of personnel from autonomous bodies where CPF Scheme is in operation to Government Departments or autonomous bodies where pension scheme is in operation, the previous body will be required to transfer employers share of CPF contribution plus pro-rata DCRG liability to new Department or body.

3. Para-3(b) of the DP&AR's O.M.No.28/10/84-PU dated 29.8.1984, as amended from time to time, may be treated as amended to the extent indicated in this Office Memorandum. All other conditions laid down in the above order will remain unaltered.

4. These orders will be applicable in the cases of mobility of personnel w.e.f. 1.1.1986 and parent Autonomous Body will be required to transfer DCRG liability for the entire period of service rendered by the employee in that body, alongwith employers share of CPF contribution.

5. This issues with the approval of Ministry of Finance vide their I.D.No.486/E.V/2002 dated 2.8.2002 & with the concurrence of office of Comptroller & Auditor General of India vide their I.D.No.233-Audit(Rules)51-2001 dated 26.11.2002.



Copy of Board's letter No. 99/E(RRB)25/11 dt .8.5.03 is published for information, guidance and necessary action. Board's letters dated 27.11.2001 and 17.1.03 quoted therein were circulated as SC Nos.270/01 and 36/03.

Copy of Board's letter No. 99/E(RRB)25/11 dt .8.5.03 (RBE No.80 /2003) RRCB No.: 9/03.

Sub: Recruitment to Group 'D' posts.Ref: Board's letter No.99/RRB/25/11 dated 27.11.2001.

After re-organization of Zonal Railway(s)/Division(s) and creation of 7 new Zonal Railways and 8 Divisions, jurisdiction of Railway Recruitment Boards has been revised vide RRCB No.8/2003 dated 28.3.2003.

Accordingly, Annexure-I to Board's letter dated 27.11.2001 referred to above indicating Nodal and Participating RRBs for recruitment of Group 'D' categories of staff has been modified.

Recruitment for Group 'D' posts will be done by RRBs as per the revised jurisdiction given in Annexure-I.

Further, item 10 of Annexure II containing guidelines for Recruitment of Group 'D' has also been revised as under:

Existing Item 10 of Annexure II RevisedExisting directives for obtaining Board's prior approval for filling up Group 'D' vacancies through open market recruitment will continue to apply.

Instructions have been issued vide Board's letter No. E(NG)II/91/RR-1/21 dated 17.1.2003 stipulating that Railways need not take prior approval of the Board while placing indents before the RRBs for open market recruitment in Group 'D'. However, open market recruitment to Group 'D' posts for Financial Year 2003-2004 is subject to Railway Board's letter no.(NG)II/2003/RR-5/3 dated 9.4.2003.

ANNEXURE-IRevised list of Nodal RRBs indicating Divisions/Production Units catered by them for recruitment to Group 'D' categories of staff.

Nodal RRB Participating RRBs

Division/Production Units

Mumbai None HQ Office of Central Railway, Mumbai (CST), Bhusawal, Nagpur (CR), Sholapur & Pune Divisions.

Ahmedabad Mumbai HQ Office of Western Railway, Mumbai Central, Vadodara, Rajkot, Bhavnagar, Ratlam

& Ahmedabad divisions.Chandigarh Jammu - Srinagar HQ Office of Northern Railway, Delhi ,

Ambala, Lucknow (NR), Moradabad and Ferozepur divisions.DCW/RCF

Kolkata Malda HQ Office of Eastern Railway, Howrah, Sealdah, Asansol and Malda divisionsHQ Office of S.E.Railway & Kharagpur divisionOther than ST quota of DH Railway Section of Katihar division of N.F.Railway.CLW & Metro Railway

Chennai Trivandrum HQ Office of Southern Railway, Chennai, Madurai, Tiruchirapalli, Palghat & Trivandrum divisions.ICF

Gorakhpur None HQ Office of N.E.Railway, Lucknow (NER), Izatnagar & Varanasi divisionsRDSO

Guwahati Patna HQ Office of N.F.Railway, Alipurduar, Lumding, Tinsukia, Rangiya and Katihar divisions

Ranchi None Ranchi and Adra divisions of S.E.Railway ST Quota of Chakradharpur division of S.E.Railway Danapur, Mughalsarai and Dhanbad divisions of E.C.Railway andKatihar division of N.F.Railway.

Secunderabad None HQ Office of S.C.Railway, Hyderabad , Secunderabad, Guntakal, Vijayawada, Guntur and Nanded divisions.Waltair division of East Coast Railway

Ajmer None HQ Office of N.W.Railway, Jaipur, Ajmer, Jodhpur & Bikaner divisions

Patna Muzaffarpur HQ Office of E.C.Railway, Danapur, Mughalsari and Dhanbad divisions (except ST Quota of these three divisions) Samastipur & Sonpur divisions

Allahabad None HQ Office of N.C.Railway, Allahabad, Jhansi and Agra divisionsDLW

Bangalore None HQ Office of S.W.Railway, Hubli, Bangalore and Mysore divisions.Rail Wheel Factory

Bhopal None HQ Office of W.C.Railway, Jabalpur, Bhopal & Kota divisionsHQ Office of SEC Railway, Bilaspur, Nagpur (S.E.C.Railway) & Raipur divisions

Bhubaneswar Ranchi HQ Office of East Coast Railway, Kurda Road & Sambalpur divisions.Chakradharpur division of S.E.Railway (Except

ST Quota.


Circular letter No.P [PC]487/V/97/DA Dated: 02 -06-.2003

Copy of Board's letter No.PC-V/97/1/9/6 dated 6.5.2003 is published for information, guidance and necessary action. Board's letters dated 27.11.03, 18.8.98, 2.8.2000, 31.12.97 and 5.8.99 quoted therein were circulated as 1/03, 56/02, 176, 20/98, 44/98 and 212/98

Copy of Board's letter No.Pc-V/97/1/9/6 dated 6.5.2003 (PC-V/369,RBE No.74 /2003).

Sub: Grant of Dearness Relief to Railway Pensioners/Family Pensioner - Revised rates effective from 01.01.2003.

A copy of Office Memorandum No.42/2/2003-P&PW(G) dated 10.04.2003 of Ministry of Personnel, Public Grievances & Pensions (Department of Pension and Pensioners' Welfare) on the above subject is sent herewith for your information and necessary action a. As stated in para 2 thereof, these orders will apply to Railway pensioners also.

A concordance of various instructions and orders referred to in the enclosed office memorandum with reference to corresponding Railway instructions is indicated below:-S.No.

Para No. No.& date of Deptt.of Pension & Pensioners' Welfare's O.M.

No.& date of Corresponding orders issued by Railway Board

1. 1. 42/2/2002-PPW(G) dtd.31.10.2002

PC-V/97/I/96 dated 27.11.2002 (RBE No.214/2002, S.No.PC-V/359)

2. 2. 23/1/97-P&PW(B) dt.23.2.98 N.A.3. 3. 4/59/97-P&PW(D) dt.14.7.98

4/29/99-P&PW(D) dt.12.7.2000

F(E)III/96/PN1/9 dt.18.8.98

4. 4&5 45/52/97-P&PW(E) dt.16.12.97

i) F(E)III/97/PN1/Ex-gratia/3 dt.31.12.97 (RBE No.194/97, S.No.PC-V/28)

ii) F(E)III/97/PN1/Ex-gratia/5 dt.27.1.98 (RBE No.19/98, S.No.PC-V/38)

5. 7. 45/73/97-P&PW(G dt.2.7.99 F(E)III/99/PN1/21 dt.5.8.99

Copy of Ministry of Personnel, Public Grievances & Pensions, Department of Pension & Pensioners Welfare's Office Memorandum No.42/2/2003-P&PW(G) dated 10.4.2003.

Sub: Grant of dearness relief to Central Government pensioners/family pensioners - Revised rate effective from 01.01.2003.

The undersigned is directed to refer to this Department's OM No.42/2/2002-P&PW(G) dated 31.10.2002 sanctioning the installment of dearness relief admissible from 1.7.2002 and to say that the President is pleased to decide that dearness relief shall be paid to the Central Government Pensioners/Family

Pensioners to compensate them for the rise in cost of living beyond average Consumer Price Index 306.33 (as on 01.01.1996) at the rate of 55% w.e.f. 01.0.1.2003 in supersession of the rate mentioned in the OM dated 31.10.2002 referred to above.

2. These orders apply to (I) All Civilian Central Government Pensioners/Family Pensioners (ii) The Armed Forces Pensioners, Civilian Pensioners paid out of the Defence Service Estimates, (iii) All India Service Pensioners (iv) Railway pensioners and (v) The Burma Civilian pensioners/family pensioners and pensioners/family of displaced Government pensioners from Pakistan, who are Indian Nationals but receiving pension on behalf of Government of Pakistan, who are in receipt of ad-hoc ex-gratia allowance of Rs.1275/- p.m. in terms of this Department's OM No.23/1/97-P&PW(B) dated 23.02.1998.

3. Central Government Employees who had drawn Lumpsum amount on absorption in a PSU/Autonomous body and have become eligible to restoration of 1/3rd commuted portion of pension as well as revision of the restored amount in terms of this department's OM No.4/59/97-P&PW(D) dated 14.07.1998 will also be entitled to the payment of DR @ 55% w.e.f. 01.01.2003 on full pension i.e. the revised pension which the absorbed employee would have received on the date of restoration had he not drawn lumpsum payment on absorption subject to fulfilment of the conditions laid down in Para 5 of the O.M. dated 14.07.98. In this connection, instructions contained in this Deptt.'s O.M.No.4/29/99-P&PW(D) dated 12.07.2000 refer.

4. The surviving CPF beneficiaries who had retired from service between the period 18.11.1960 to 31.12.1985 and are in receipt of Ex-gratia @ Rs.600/- p.m. with effect from 01.11.1997 under this Department's O.M.No.45/52/97-P&PW(E) dated 16.12.1997 are entitled to Dearness Relief @ 55% w.e.f. 01.01.2003.

5. The following categories of CPF beneficiaries who are in receipt of Ex-gratia payment in terms of this department's OM No.45/52/97-P&PW(E) dated 16.12.1997 will be paid DR @ 47% w.e.f. 01.01.2003.

(i) The widows and dependent children of the deceased CPF beneficiary who had retired from service prior to 01.01.1986 or who had died while in service prior to 01.01.1986 and are in receipt of Ex-gratia payment of Rs.605/- p.m.

(ii) Central Government Employees who had retired on CPF benefits before 18.11.1960 and are in receipt of Ex-gratia payment of Rs.654/-, Rs.659/-, Rs.703/- and Rs.965/-.

6. Payment of dearness relief involving a fraction of a rupee shall be rounded off to the next higher rupee.

7. Other provisions governing grant of dearness relief in respect of employed family pensioners and re-employed Central Government Pensioners will be regulated in accordance with the provisions contained in this Department's OM No.45/73/97-P&PW(G) dated 02.07.1999. The provisions relating to regulation of DR where pensioner is in receipt of more than one pension will remain unchanged.

8. In the case of retired Supreme Court and High Court Judges necessary orders will be issued by the Department of Justice separately.

9. It will be the responsibility of the pension disbursing authority, including the nationalised banks, etc. to calculate the quantum of dearness relief payable in each individual case.

10. The offices of Accountant General and Authorised Public Sector Banks are requested to arrange payment of relief to pensioner etc. on the basis of above instructions without waiting for any further instructions from the Comptroller and Auditor General of India and the Reserve Bank of India in view of letter No.528-TA,II/84/80-II dated 23/04/1981 of the Comptroller and Auditor General of India addressed to all Accountant Generals and Reserve Bank of India Circular No.GANB No.2958/GA-64(ii)(CGL)/81 dated the 21st May,1981 addressed to State Bank of India and its subsidiaries and all Nationalised Banks.

11. In their application to the employees belonging to Indian Audit and Accounts Department these orders issued on consultation with the C&AG.

12. This issues with the concurrence of Ministry of Finance, Department of Expenditure vide their U.O.No.266/EV/2003 dated 8th April,2003.


Circular letter No.P (PC)487/V/Imp/97/Vol.IV Dated: 02 -06-2003

Copy of Board's letter No.PC-V/97/1/C/I(Gp.B) dt.30.4.03 is published for information, guidance and necessary action.

Copy of Board's letter No.PC-V/97/1/EC/I(Gp.B) dt. 30.4.03(RBE No.72/2003, PC-V/368)).

Sub: Amendment to the Railway Services(Revised Pay) Rules, 1997.---

Gazette Notification with G.S.R. No.357 (E) dt.25.4.03 (RBE No.69/2003, S.No.C-V/367) regarding amendment to the Railway Services Revised Rules, 1997, effective from 25.4.03, is enclosed herewith for necessary action.

MINISTRY OF RAILWAYS (Railway Board) NOTIFICATION RBE NO.69/2003 New Delhi, the 25th April, 2003

G.S.R.357(E) - In exercise of the powers conferred by the proviso of Article 309 of the Constitution, the President hereby makes the following rules in Amendment to the Railway Service(Revised pay) Rules, 1997 namely:-

1.(1) This rules may be called Railway Services(Revised Pay) Amendment Rules, 2003. (2) They shall come into force on the ;date of publication of this notification in the Official Gazette.

2.Below Note 5 in the First Schedule to the Railway Services(Revised Pay) Rules, 1997, Note 6 may be inserted as under:--

"(6)In the case of Group 'B' officers of all Organised Services other than Accounts Department of the Railways, the revised scale S-14(Rs.7500-12000) will be operated to the extent of 20% of the total No. of Group 'B' officers on roll, including the group 'B' officers already officiating in senior scale of Rs.10000-15200 on ad-hoc basis. The revised scale S-15(Rs.8000-13500) will be operated to the extent of 80% of the Group 'B' officers on roll including the Group 'B' officers officiating in senior scale

on ad-hoc basis. The posts in the grade Rs.8000-13500 will be filled from amongst Group 'B' officers in the grade Rs.7500-12000 with a minimum of three years of regular service in Group 'B'. For this purpose, the Group 'B' officers officiating in senior scale on adhoc basis will as be notionally placed in the grade Rs.8000-13500 while continuing to officiate in senior scale. The number of posts to be operated in the scale Rs.8000-13500 will be determined in reference to the Group 'B' officers on roll including Group 'B' officers officiating in senior scale adhoc basis as on the date of this notification for the purpose of placement in the grade Rs.8000-13500 initially, and as on 1 st January and 1st July of each year for the year 2004 and subsequent years."

Explanatory Memorandum

The Railway Services(Revised Pay) Amendment Rules, 2003 have been made to extend the benefit of the recommendations made by the Fifth Central Pay Commission, with respect to pay scales of Group 'B' Service of Accounts Department in the Railways, to all other Organized Railway Services.


Circular letter No.P [PC]487/V/Imp/97/Vol.IV Dated: 04 -06-2003

Copy of Board's letter No. E(P&A)I-2002/PS-5/PE.3 dt.12.5.2003 is published for information, guidance and necessary action. Board's letter dated 8.1.99, 19.4.99 and 5.7.2002 quoted therein were circulated as SC No.51/99, 115/99 and 136/02.

Copy of Board's letter No. E(P&A)I-2002/PS-5/PE.3 dt.12.5.2003 (PC-V/370,RBE No.79 /2003).

Sub: Revision of pay scales (Senior and Selection Scales) for primary School Teachers in Railway Schools - clarification.

Ref: Board's letter No.PC-V/98/I/11/26 dated 08.01.99, 19.04.99 and E(P&A)I-2002/PS-5/PE-3 dated 05.07.2002.

The Senior and Selection Grade scales of pay of Primary School teachers in the Railway School were revised vide Board's letter of even number dated 05.07.2002. It is clarified that these revised scales are applicable to the Miscellaneous categories of Teachers such as Music, Art, Craft, Physical Education teacher etc. whose scale of pay was equivalent to that of Primary School teachers, before issue of orders dated 05.07.2002.

These scales of pay are also applicable to Junior School teachers of Oak Grove School, Kharapani under Northern Railway.

This issues with the concurrence of the Finance Directorate of the Ministry of Railways.102_2003

SERIAL CIRCULAR NO. 102 /2003 Circular letter No.P [R]227/XII Dated: 17 -06-2003

Copy of Board's letter No E(D&A)2002/RG 6-13 dt.14.5.03 is published for information, guidance and necessary action. Board's letter dated 5.11.92 quoted therein was circulated as SC No. 156/92.

Copy of Board's letter No. E(D&A)2002/RG 6-13 dt. 14.5.03 (RBE No. 83/2003).

Sub: Railway Servants (Discipline & Appeal) Rules, 1968 - Choice of Retired Railway Servants as Defence Assistant - Conditions

Regarding.

In terms of Item (iv) of para 1 of Board’s letter no.(D&A)92/RG6-148 dated 5.11.1992, a retired railway servant can act as a Defence Assistant in disciplinary cases in a maximum of five cases at a time. It has now been decided to enhanced the above ceiling to seven cases at a time. Accordingly, Item (iv) of para 1 of Board’s letter of 5.11.92 may be substituted as under:-

“The retired railway servant concerned should not act as a defence helper in more than seven cases at a time. The retired railway servant should satisfy the inquiring authority that he does not have more than seven cases at hand including the case in question”.

The above has the approval of the President.

103_2003

SERIAL CIRCULAR NO. 103 /2003 Circular letter No.P [R]184/IV Dated: -06-.2003

Copy of Board's letter No E(NG)I-2003/CR/2 dt. 12.5.2003 is published for information, guidance and necessary action. Board's letters dated 22.4.87, 16.12.99 and 12.4.2002 quoted therein were circulated as SC Nos. 112/87, 11/2000 and 71/2002, respectively.

Copy of Board's letter No. E(NG)I-2003/CR/2 dt. 12.5.2003 (RBE No.82/2003).SC No.13 to MC No.28Sub: Confidential Reports of non-gazetted staff.

Reference this Ministry’s letters no.(NG)I-86/CR/5 dated 22.4.1987, no.(NG)I-99/CR/1 dated 16.12.1999 and no.(NG)I-2002/CR/2 dated 12.4.2002 on the above subject.

It has been decided by the Board that with the objective of encouraging the use of Raj Basha, commendable work done by the staff in this area should be mentioned in the Annual Confidential Reports. For this purpose, an additional column "“Communication skill including remarks on commendable work done in Raj Bhasha"” should be included in part III of the Confidential report forms in item 3 of various Annexures as under:-

Annexures After the existing columns as columnAnnexure I 3(j) Communication skill including remarks on commendable work

done in Raj Bhasha.Annexure II 3(i) Communication skill including remarks on commendable work

done in Raj BhashaAnnexure III 3(j) Communication skill including remarks on commendable work

done in Raj BhashaAnnexure IV 3(j) Communication skill including remarks on commendable work

done in Raj Bhasha.

2.1 In Annexure V, the relevant column should be added after the existing column 7 as under:

Annexure V 7A: Communication skill including remarks on commendable work done in Raj Bhasha.

104_2003

SERIAL CIRCULAR NO.104_ /2003 Circular letter No.P [R]436/IREC II/III Dated: 17-06-2003

Copy of Board's letter No F(E)I/2003/AL-28/5 dt. 23.5.03 is published for information, guidance and necessary action. Board's letter dated 9.3.2000 quoted therein was circulated as SC No. 68/2000.

Copy of Board's letter No. F(E)I/2003/AL-28/5 dt. 23.5.03 (RBE No. 85/2003).

Sub: Reckoning of non-practicing Allowance (NPA) payable to Medical Officers - for the purpose of computation of TA entitlements including Composite Transfer Grant.

Ref: Board’s letter No.F(E)I/99/AL-28/14 dated 9.3.2000.

In exercise of the powers conferred by the proviso to Article 309 of the Constitution, the President is pleased to direct that Rule 1603 of Indian Railway Establishment Code, Vol.II/1990, First Reprint, may be amended as in the enclosed Advance Correction Slip No.52.

ADVANCE CORRECTION SLIP NO.52IREC,Vol.II, (First Reprint, 1990)

In Rule 1603 of R-II First Reprint, 1990 the following para (2) may be added below para (1):-

“2. Non-Practicing Allowance will be reckoned as Basic Pay for computing TA/DA entitlements including Composite Transfer Grant”.

105_2003

SERIAL CIRCULAR NO. 105 /2003 Circular letter No.P [R]535/IIDated: 19 -06-2003

Copy of Board's letter No. E(NG)I-2003/PM1/6 dt.23.5.03 is published for information, guidance and necessary action.

Copy of Board's letter No. E(NG)I-2003/PM1/6 dt. 23.5.03 (RBE No. 86 /2003).

Sub: Minimum service condition for promotion - Medically decategorised staff absorbed in Alternative post - Reg.

In terms of extant procedure, a person is required to render a minimum of two years service in the immediate lower grade for promotion. The procedure also provides that if a junior employee becomes eligible for promotion by virtue of his having completed two years service in the relevant grade, his senior will also be eligible for promotion even though the senior has not completed the minimum residency period of two years.

2. A question has been raised by NFIR whether a medically decategorised staff absorbed in alternative post has to complete the prescribed minimum service in the new cadre before he is considered eligible for promotion or whether the service rendered by him in his original cadre in the same or equivalent grade is to be reckoned towards the prescribed period of service in the relevant grade in the new cadre. It is clarified that while the prescribed period of service will be required to be completed in the new cadre, the procedure indicated above regarding eligibility of a senior with reference to eligibility of a junior, wherever necessary, will also apply in the case of promotion of medically decategorised staff absorbed in alternative posts.

106_2003

SERIAL CIRCULAR NO. 106 /2003 Circular letter No.P [R]96/I Dated: 19-06-2003

Copy of Board's letter No E(MPP)2003/6/5 dt. 8.5.2003 is published for information, guidance and necessary action

Copy of Board's letter No. E(MPP)2003/6/5 dt. 8.5.2003 (RBE No. 81/2003) SC 2 to MC 8

Sub: Rebates to the Graduates of State Council of Vocational Training under the Apprentice Training Scheme.

Please find enclosed herewith a copy of a Notification issued by the Directorate General of Employment & Training, Ministry of Labour’s letter regarding allowing rebate to the graduates of State Vocational Training under the Apprenticeship Training Scheme. The same may be implemented wherever Apprentices are trained under Apprentices Act, 1961.

NOTIFICATIONNew Delhi, the 25th February, 2003.

G.S.R. 102 - In exercise of the powers conferred by sub-section (1) of section 37 of the Apprentices Act, 1961 ( C of 1961), the Central Government, after consulting the Central Apprenticeship Council hereby makes the following rules further to amend the Apprenticeship Rules, 1992, namely:- 1.(1) These rules may be called the Apprenticeship (Amendment) Rules, 2003. (2) They shall come into force on the date of their publication in the Official Gazette.2. In the Schedule I-B to the Apprenticeship Rules, 1992, after the existing entries, the following shall

be inserted, namely:-

TABLEBoard/State Council of Technical Education/

Other Authority

Trade Test/Examination

Trade/Subject fields Trade(s) in the category of trade Apprentices

Period of Apprentice-ship Training

“State Council for Vocational Training and

State Trade Test

Machinist (Grinder)Refrigeration and air-conditioning Mechanic

Draughtsman (Civil)

Machinist (Grinder)Refrigeration and Air-Conditioning Mechanic

Draughtsman (Civil)

2 years2 years

2 years

Vocational Examination Board, Gujarat State

Draughtsman (Mechanical)Electronic MechanicSurveyorInstrument Mechanic(Chemical Plant)

Attendant Operator(Chemical Plant)

Laboratory Assistant(Chemical Plant

Mechanic Maintenance(Chemical Plant)ElectricianInstrument MechanicSheet Metal WorkerPlastic Processing OperatorHair and Skin CarCarpenterWelder (Gas and Electric)Mechanic (Diesel)Desk Top Publishing Operator

Dress MakingFitterTurnerMachinistWiremanMechanic (Motor Vehicle)Mechanic TractorPlumberBook BinderEmbroidery and needle WorkPainter GeneralPattern Maker

Draughtsman(Mechanical)Electronics MechanicSurveyInstrument Mechanic(Chemical Plant)Instrument Mechanic(Chemical Plant)

Attendant Operator(Chemical Plant)Attendant Operator(Chemical Plant)

Laboratory Assistant(Chemical Plant)Laboratory Assistant(Chemical Plant)

Mechanic Maintenance(Chemical Plant)ElectricianInstrument MechanicSheet Metal WorkerPlastic Processing OperatorHair and Skin CarerCarpenterWelder (Gas and Electric)Mechanic (Diesel)Desk Top Publishing Operator

Dress MakerFitterTurnerMachinistWiremanMechanic(Motor Vehicle)Mechanic TractorPlumberBook BinderEmbroidery and needle WorkerPainter GeneralPattern Maker

2 years2 years2 years2 years(for 10th pass)1 yr & 3 mths

(for B.Sc.Pass)

2 years (for 10th

pass)1 yr & 3 mths for B.Sc.Pass)

2 years(for 10th Pass)1 yr & 3 mths for B.Sc.Pass)2 years

2 years2 years2 ½ years1 ½ years1 ½ years2 ½ years1 ½ years2 ½ years1 ½ years

1 ½ years2 years2 years2 years2 years2 years2 ½ years2 ½ years1 ½ years1 ½ years2 years2 years

State Council for Vocational Training, Rajasthan, Jodhpur

State Trade Test

Refrigeration and Air-Conditioning Mechanic

Draughtsman (Civil)

Electronic Mechanic


Draughtsman (Civil)

Electronic Mechanic

2 years

2 years

2 years

SurveyorElectricianPlastic Processing OperatorCarpenterWelder Mechanic (Diesel)Dress MakingFitterMachinistWiremanMechanic (Motor Vehicle)PlumberMechanic TractorPump Operator-cum-MechanicEmbroidery and Needle Work

SurveyorElectricianPlastic Processing OperatorCarpenterWelder [Gas & Electric)Mechanic (Diesel)Dress MakerFitterMachinistWiremanMechanic (Motor Vehicle)PlumberMechanic TractorPump Operator-cum-MechanicEmbroidery and Needle Worker

2 years2 years1 ½ years2 ½ years1 ½ years2 ½ years1 ½ years2 years2 years2 years2 years2 ½ years2 ½ years1 ½ years

1 ½ years

State Council for Vocational Training Bihar, Patna

State Traded Test

Mechanic Tractor

Draughtsman (Civil)

Draughtsman (Mechanical)Electronics MechanicSurveyorElectricianPlastic Processing OperatorMechanic (Diesel) FitterRefrigeration and Air-Conditioning MechanicInstrument MechanicBook BindingMechanic (Motor Vehicle)Watch and Clock Repairer

Mechanic Tractor

Draughtsman (Civil)

Draughtsman (Mechanical)Electronics MechanicSurveyorElectricianPlastic Processing OperatorMechanic (Diesel) FitterRefrigeration and Air-Conditioning MechanicInstrument MechanicBook BindingMechanic (Motor Vehicle)MechanicWatch and Clock

2 ½ years

2 years

2 years2 years2 years2 years1 ½ years2 ½ years2 years2 years

2 years1 ½ years2 years2 years

State Council for Vocational Training Goa, Panji

Final Trade Test of Craftsmen

Mechanic RefrigerationAnd Air-conditioningDraughtsman(Civil)Electronic MechanicElectricianWelderMechanic (Diesel)FitterMechanic (Motor Vehicle)Desk Top Publication OperatorHair and Skin CareMechanic Tractor

Refrigeration And Air-conditioning MechanicDraughtsman(Civil)Electronics MechanicElectricianWelder(Gas and Electric)Mechanic (Diesel)FitterMechanic (Motor Vehicle)Desk Top Publishing OperatorHair and Skin Care

2 years

2 years2 years2 years1 ½ years2 ½ years2 years2 years1 ½ years1 ½ years2 ½ years

Tractor MechanicState Council of Vocational Training, Madhya Pradesh, Jabalpur

Trade Test under State Council of Vocational Training

Mechanic RefrigerationAnd Air-conditioningElectronic ElectricianWelderMechanic (Diesel)FitterMotor MechanicPlastic ProcessingOperatorPlumberWiremanInstrument MechanicCarpenter

RefrigerationAnd Air-conditioning MechanicElectronics MechanicElectricianWelder (Gas & Electric)Diesel MechanicFitter Mechanic (Motor Vehicle)Plastic ProcessingOperatorPlumberWiremanInstrument MechanicCarpenter

2 years

2 years2 years1 ½ years2 ½ years2 years2 years1 ½ years

2 ½ years2 years2 years2 ½ years

State Council for Vocational Training, Chennai, Tamil Nadu

State Council for Vocational Training Trade Test

Data Preparation andComputer Software

ElectricianMechanic (Diesel)WelderMechanic (Motor Vehicle)PlumberFitterDesk Top Publishing OperatorMechanic RefrigerationAnd Air-conditioning

Data Preparation andComputer Software ElectricianMechanic (Diesel)Welder (Gas & Electric)Mechanic (Motor Vehicle)PlumberFitterDesk Top Publishing OperatorRefrigeration And Air-conditioning Mechanic

1 ½ years

2 years2 ½ years1 ½ years2 years2 ½ years2 years1 ½ years

2 years

107_2003

SERIAL CIRCULAR NO. 107 /2003Circular letter No.P [R]54/VI Dated: 18 -06-2003

Copy of Board's letter No E(P&A)II-2002/HRA-4 dt. 9.5.03 is published for information,

guidance and necessary action. Board's letters dated 16.5.88, 14.2.96, 12.7.99, 16.3.2000 and 16.10.2002 quoted therein were circulated as SC No. 81/88, 44/96, 178/99, 80/2000 and 225/02, respectively.

Copy of Board's letter No. E(P&A)II-2002/HRA-4 dt.9.5.03 (RBE No.78/2003).

Sub: Admissibility of House Rent Allowance in the event of non-acceptance or surrender of railway residential accommodation.

Ref: Board’s letters No.(i) E(P&A)II-87/HRA-15 dated 16.5.1988, (ii) E(P&A)II-95/ HRA-3 dated 14.2.1996, (iii) E(P&A)II-99/HRA-2 dated 12.7.1999 & 16.3.2000, and (iv) No. E(P&A)II-2002/HRA-4 dated 16.10.2002.

Attention is invited to Board’s letters quoted above delegating powers to the General Managers and other heads of organisations directly controlling allotment of quarters to railway servants for sanction of House Rent Allowance in accordance with the prescribed conditions to the categories of railway employees specified therein. This delegation of powers was valid upto 31.3.2003.

2. The question of renewing this delegation of powers beyond 31.3.2003 has been engaging the attention of the Board. On the basis of the reports received from the Zonal Railways and Production Units, the matter has been considered and the Board have decided to renew the sanction contained in para 5 of their letter dated 16.5.1988 ibid and as amended/modified from time to time, w.e.f. 1.4.2003 upto 31.3.2010 whereafter the question of renewing this delegation will be considered by the Board and a fresh sanction, if necessary, issued on the basis of reports received from the General Managers etc. directly controlling allotment of quarters, in regard to the position of availability of railway accommodation under their control.

3. In case at any point of time it transpires that some accommodation is likely to remain vacant/un-occupied due to lack of demand, it should be made compulsory to submit applications for such types where there is surplus accommodation and consequently, the employees entitled for such types would not be eligible to draw House Rent Allowance.

4 This delegation is also subject to the over-riding condition that these orders are liable to be withdrawn/modified at any time during this period, if it is considered necessary by the Board to do so.

This has the approval of the President and issues with the concurrence of the Finance Directorate of the Ministry of Railways.

108_2003

SERIAL CIRCULAR NO. 108 /2003 Circular letter No.P [PC]487/V/97/Pension/Vol.III. Dated: 23 -06-2003

Copy of Board's letter No. F(E)III/2000/PN1/57 dt.20.5.03 is published for information, guidance and necessary action. Board's letter dated 25.2.2002 quoted therein was circulated as S.C.No.42/02.


Sub: Implementation of Government's decision on the recommendations of the 5th Pay Commission - instructions of provisions regulating pension/ commutation of pension - Clarification regarding gratuity.

….

A copy of DOP&PW's O.M.No.45/86/97-P&PW(A) dt.18.2.2003 on the above mentioned subject is circulated for information and guidance. These instructions will apply mutatis mutandis on the Railways also.

DOP&PW's O.M.No.7/1/95-P&PW(F) dt.14.7.1995 and O.M.No.45/86/97-P&PW(A) dt.4.12.2001 referred to therein were adopted for circulation on the Railways vide Board's letter No.PC-V/95/DCRG dt.8.8.1995 and No.F(E)III/97/PN1/22 dt.25.2.2002 respectively. CCS(Pension) Rules,1972 correspond to the Railway Services (Pension) Rules,1993.

Copy of Ministry of Personnel, PG and Pensions, Department of Pension & Pensioners' Welfare's O.M.No.45/86/97-P&PW(A) dtd.18.2.2002.

Sub: Implementation of Government's decision on the recommendations of the 5th Pay Commission - instructions of provisions regulating pension/ commutation of pension - Clarification .

The undersigned is directed to say that a number of representations have been received seeking extension of applicability of the definition of emoluments to include DA with the basic pay to pre-1996 retirees after issue of this Department's OM of even number dated 4.12.2001. The following points are clarified:-

i. The 5th CPC in its Second Interim Report had recommended that Dearness Allowance linked to average All India Consumer Price Index (AICPI) 1201.66 as on 1.7.1993 had to be treated as Dearness Pay for reckoning emoluments for the purpose of Death-cum-Retirement Gratuity under CCS(Pension) Rules,1972 and ceiling on DCRG enhanced from Rs.1 lakh to Rs.2.50 lakhs. This recommendation was to be implemented w.e.f. 1.4.1995. After accepting the recommendation by the Government O.M.No.7/1/95-P&PW(F) dated 14.7.1995 was issued which will be effective only from 1.4.1995.

ii. The Final Recommendations of 5th CPC took effect only from 1.1.1996 and this date was accepted by the Government. As such inclusion of DA in the definition of emoluments for all kind of gratuity and ceiling on DCRG enhanced from Rs.2.50 to Rs.3.50 lakhs, will be only with effect from 1.1.1996.

This issues with the concurrence of Department of Expenditure vide their UO No.934/EV/2000 dt.29.1.2003.

109_2003

SERIAL CIRCULAR NO. 109 /2003 Circular letter No.P [R]563/VDated: 01-07-2003

Copy of Board's letter No. E(RRB)2003/25/7 dt.4.6.03 is published for information, guidance and

necessary action.

Copy of Board's letter No. E(RRB)2003/25/7 dt.4.6.03 (RBE No.90 /2003).

Sub: Procedures to be adopted for RRBs -Recommendations by High Level Committee on Psycho-Testing on Indian Railways.

Ref: Board's letter no.(RRB)-2000/23/9 dated 13.10.2000.

The recommendations in respect of procedures for adoption by RRBs as made by High Level Committee on Psychotesting on Indian Railways have been considered and approved by the RRCB as under:-

i. Psycho Test for the 'identified categories' should be continued both 'at the time of recruitment' as well as at the stage of 'in service promotion'. However, instead of calling it 'Psycho-Test', it should, henceforth, be named as 'Aptitude Test'.

ii. The following categories of staff and stages only are recommended for Aptitude Test for the time being.Direct Recruitment At the stage of In-service Promotion(a) ASM(b) Assistant Driver (Diesel/Electric)(c) Motorman (EMU/ MEMU/DMU)

(a) ASM(b) Assistant Driver(Diesel/Electric)(c) Motorman (EMU/MEMU/DMU)(d) For deployment of High Speed Driver [beyond

110 KMPH](It need not be given to drivers of Rajdhani/Shatabdi Express running at lower speeds; but drivers running even non-Shatabdi/Rajdhani trains running over 110 Kmph should be subjected to the test)

iii. Out of both the components i.e. Written Test & Aptitude Test, for selection for the safety category the Written Test will contain 100/110/120/140 questions i.e. maximum marks 100/110/120/140, which would be converted to 70 marks base and Aptitude Test of 30 marks maximum. Marks obtained in written test should be added to marks obtained in Aptitude Test to prepare a combined merit list on basis of total marks of 100. However, a candidate is required to obtain minimum qualifying pass marks in written test. A candidate who fail to obtain minimum qualifying marks in written test would not be called for "Aptitude Test". Further a candidate must obtain minimum laid down qualifying marks on basis of "aggregate of both the written and aptitude test" also.

iv. Ratio of candidates to be called for aptitude test vis-à-vis number of vacancies, would be as per instructions issued vide Railway Board letter no.(RRB)2000/23/9 dated 13.10.2000 for the time being. It may be reviewed after a year or so, if necessary, after gaining experience. Further ED/Psycho/RDSO confirmed that Test Batteries for administering "Aptitude Test" would be ready by July,2003. So any Employment Notice issued after 1.9.2003, should incorporate "Aptitude Test" in lieu of "Psycho Test" for the specified safety categories. All existing/on-going selections would be finalized as per Employment Notice already issued.

Instructions issued vide Railway Board's letter no.(RRB)2000/23/9 dated 13.10.2000, would continue to be followed.

110_2003


Copy of Board's letter No. E(G)98 QR1-10 dt.2.6.03 is published for information, guidance and

necessary action.

These instructions have already been circulated by the Railway Board under RBE No.208/98 circulated as Serial Circular No. 250/98 by the S.C.Railway.

Copy of Board's letter No. E(G)98 QR1-10 dt.2.6.03 (RBE No.89 /2003).

Sub: Retention of Railway quarter at the previous place of posting by the Railway Officers/staff posted as faculty of the Training Institutions.

The question of admissibility of the benefit of retention of Railway quarters at the previous place of posting in favour of the officers/staff posted as faculty members to the Training Institutions has been reviewed by the Board and it has been decided that officers and staff on their posting to Training Institutes as faculty members may be permitted to retain Railway quarters at the previous place of posting for a maximum period of two years from the date of relief on payment of normal rent/flat rate of licence fee.

This issues with the approval of the Finance Directorate of the Ministry of Railways.

111_2003

SERIAL CIRCULAR NO. 111 /2003 Circular letter No.P [R]473/VDated: 08 -07-2003

Copy of Board's letter No. . E(W)97PS5/1/62 dt.30.5.03 is published for information, guidance and necessary action. Board's letter dated 1.2.99 quoted therein was circulated as SC No.47/99.

Copy of Board's letter No. E(W)97PS5/1/62 dt.30.5.03 (RBE No.88 /2003).

Sub: Issue of 2nd Class 'A' Pass to eligible Railway employees.Ref: Board's letter of even No. dated 1.2.99

While prescribing pay limit for grant of First Class Pass to Railway employees consequent upon revision of pay scale under Fifth Central Pay Commission it was indicated in Board's letter dated 1.2.1999 that employees who are in pay scales Rs.5000-8000 and 5500-9000 and drawing pay of Rs.7250/- or above but less than Rs.7600/- shall be eligible for 2nd Class 'A' passes which shall be entitled to travel by AC 3-tier. It was also specified that 2nd Class 'A' Pass shall be of yellow colour.

2. It is clarified that Railway employees who have become eligible for issue of 2nd Class 'A' passes are actually entitled to Second Class pass only. Therefore, all the attributes of Second Class Passes shall also be applicable to 2nd Class 'A', Passes, with the additional facility that Second Class Pass holders are eligible to travel in 3-AC, in trains other than Rajdhani/Shatabdi expresses. Their entitlement in Jan Shatabdi trains, shall be the same as that of Second Class Pass holders. In Second Class 50 kg luggage for each adult and half that quantity for each child has been allowed. The same free luggage may be allowed in case of 2nd Class 'A' Passes also.

3. It is requested that necessary action to get the 2nd Class 'A' Passes in yellow colour printed may be taken early for issue to the eligible Railway employees.

4. This issues with the concurrence of Finance Directorate of Board's office.



Copy of Board's letter No. E(W)97PS5-1/71 dt.30.5.2003 is published for information, guidance and necessary action. Board's letters dated 27.12.02 and 6.5.03 quoted therein were circulated as SC Nos.18/03 and 99/03, respectively.

Copy of Board's letter No. E(W)97PS5-1/71 dt.30.5.2003 (RBE No.87 /2003).

Sub: Grant of Privilege Passes/PTO to dependent relatives - Raising the income ceiling.


Consequent upon increase in Dearness Relief to pensioners/family pensioners, w.e.f. 1.1.2003 in terms of Board's Circular No.PC-V/97/I/9/6 dated 6.5.2003 a dependent relative in relation to a Railway servant as described in Railway Servants (Pass) Rules, 1986, shall be deemed to be wholly dependent on the Railway servant only if his/her income w.e.f. 1.1.2003 including pension, dearness relief in terms of Board's letter No.PC-V/97/I/9/6 dated 6.5.2003 does not exceed Rs.2325/- p.m. i.e. Rs.1500/- (pension/family pension) plus Rs.825/- (dearness relief on Rs.1500/-) or 15% of the pay of Railway servant, whichever is more.



Copy of Board's letter No. E(MPP)2001/6/2 dt.6.6.03 is published for information, guidance and necessary action. Board's letter dated 18.9.2001quoted therein was circulated as SC No.140/01.

Copy of Board's letter No. E(MPP)2001/6/2 dt.6.6.03 ( RBE No.96/2003)

Sub: Renewal of training facilities for Engineering Graduates and Diploma Holders under the Apprentice (Amendment) Act,1973 for the years 2001-02,2002-03 and 2003-04.

In continuation of Board’s letter of even number dated 18.9.2001 (RBE No.98/2001) it has been decided that the allotment of trainees of ICF may be changed from

From ToMechanical Dept. Mechanical

Graduate : 6 Graduate : 10Diploma : 9 Diploma : 19

----- ----15 29

Electrical Electrical


----- ----30 16

All other terms and conditions in the letter of even number dated 18.5.2001 remain the same.



Copy of Board's letter No. E(RRB)/2002/25/32 dt.16.6.03 is published for information, guidance and necessary action. Board's letters dated 8.8.2002 and 22.11.02quoted therein were circulated as SC Nos.158/02 and 238/02, respectively.

Copy of Board's letter No. E(RRB)/2002/25/32 dt.16.6.03 ( RBE No. -/2003)

Sub: Review of examination fee for RRB examinations.Ref: Board’s letters no.(RRB)2002/25/32 dated 8.8.2002

(RBE No.133/2002 & RRCB No.2/99) and corrigendum dated 22.11.2002.

In partial modification of para 1(iii) of Board’s letters referred above, RRCB in their meeting held on 28.4.2003 have decided that the requirement of enclosing one stamped self addressed and one unstamped self addressed envelope for SC/ST/Ex-servicemen candidates be removed, as it would solve many problems associated with receipt, accountal, retrieval, re-writing of postal address and mailing of call letter in correct envelope with correct postal address.


Circular letter No.P[R]500/XIX dated 14-07-03

Copy of Board's letter No. F(E)III/95/PN1/1 dt.5.6.03 is published for information, guidance and necessary action. Board's letters dated 21.9.67, 18.2.70, 10.9.71, 23.6.73 and 7.4.95quoted therein were circulated as SC Nos.261/67, 58/70,259/71, 105/73 and 60/96, respectively.

Copy of Board's letter No. F(E)III/95/PN1/1 dt.5.6.03 ( RBE No.92/2003)

Sub: Permanent transfer of Railway servants to Govt. Companies/Corporations – grant of retirement Benefits – clarification regarding date of admissibility of pro-rata pension, gratuity etc.

In terms of Board’s letter No.F(P)67/PN-1/18 dated 21.9.67, which was based on Ministry of Finance (Deptt. Of Expenditure) Office Memorandum No.F.24(12)EV/66 dated 16.6.67, permanent pensionable Railway servants were entitled to the payment of the pro-rata retirement benefits on absorption in Central Public Sector Undertakings on or after 21.9.67. In pursuance of the Supreme Court judgement in T.S.Thiruvengadam Vs UOI, benefits of the letter dated 21.9.67 were also extended to pre-21.9.67 PSUs etc. absorbees vide Board’s letter No.F(E)III/95/PN1/1 dated 07.04.95.

As per the original order issued vide Board’s letter dated 21.9.67, pro-rata pension etc. payable in respect of service rendered under the Railway was disbursable only from the date the Railway servant would have normally superannuated had he continued in Railway service. Subsequently, Railway Board modified these orders vide their orders dated 18.2.70, 10.9.71 and 23.6.1973.

A number of references are being received seeking clarification with regard to interpretation of distinction between admissibility of payment and it’s disbursement. It is hereby clarified that the pro-rata pensionary benefits to the pre-21.9.67 PSUs etc. absorbees would accrue w.e.f. 21.9.67, if the absorbees fulfill all other conditions of the Board’s letter No.F(P)67/PN-1/18 dated 21.9.67, irrespective of the date of actual disbursement which may be in conformity with the order relevant at the time of absorption.

The Zonal Railways etc. are requested to process/settle the claims of Railway employees who were permanently absorbed in Central PSUs prior to 21.9.67 on the above basis.


Circular letter No.P [R]171/IIDated: 08 -07-2003

Copy of Board's letter No. 99-E(SCT)I/25/13 dt.20.6.03 is published for information, guidance and necessary action. Board's letters dated 30.6.99 and 7.8.02quoted therein were circulated as SC Nos.195/99 and 152/02, respectively.

Copy of Board's letter No. . 99-E(SCT)I/25/13 dt.20.6.03 ( RBE No.103/2003)

Sub: Reservation in promotion – Treatment of SC/ST candidates promoted on their own merit.Ref: Railway Board’s letter No.99-E(SCT)I/25/13 dated 07.08.2002.

Some of the Zonal Railways have raised doubts regarding Para (I) of the above quoted letter and sought a categorical clarification as to how the SC/ST candidates appointed by promotion on their own merit and not owing to reservation or relaxation of qualifications are to be adjusted in the post based roster.

In this context, it is clarified that in selection posts, SC/ST candidates who are selected by applying the general standard and whose names in the select list/panel appear within the number of unreserved vacancies are to be treated as selected on their own merit. For example, suppose there are a total of 10 vacancies for which a panel/select list is to be prepared. Out of them, six vacancies are unreserved and four are reserved for SCs/STs. First six candidates in the select list/panel who have been selected by applying the general standard will be adjusted against unreserved vacancies irrespective of the fact whether they or some of them belong to SC or ST category. SC/ST candidates selected for remaining four reserved vacancies, whether selected on general standard or by giving relaxations/concessions as per existing instructions on the subject, shall be adjusted against reserved vacancies. Similarly, in case of non-selection promotions, SC/ST candidates who are senior enough to be within the number of unreserved vacancies and are included in the panel/selection list without getting any relaxation/concession will be treated as own merit candidates.

The clarifications issued vide Board’s letter No.97-E(SCT)I/25/24 dated 30.6.1999 are superseded by Board’s letter of even number dated 7.8.2002. The principles laid down vide Board’s letter of even number dated 7.8.2002 should be made applicable in all the promotions held after its issue.



Copy of Board's letter No. E(P&A)I-2002/EM-2 dated 11.6.03 is published for information, guidance and necessary action. Board's letters dated 3.9.91 14-5-98 and 10.5.02 quoted therein were circulated under letter No.P[R]464/MC/33 Dated 21.10.91, SC No. 126/98 and SC No.107/02.

Copy of Board's letter No. E(P&A)I-2002/EM-2 dated 11.6.03( RBE No.94/2003)

Sub: Re-employment of Railway servants after superannuation.Ref: 1. Board’s letter No.PC-66/EM-1/45 dated 27.7.1966. 2. Board’s letter no.(P&)I-91/EM-4/Master Circular dated 3.9.1991. 3. Board’s letter no.(P&A)1-98/RT-6 dated 14.5.1998. 4. Board’s letter no.(P&A)1-2000/EM-1, dated 10.5.2002

Attention is drawn to the instructions contained in Board’s letter No.PC-66/EM-1/45 dated 27.7.1966 and paragraph 4 of Master Circular No.33 circulated vide Board’s letter no.(P&A)1-91/EM-4/Master Circular, dated 3.9.91 which, inter-alia, stipulated that while ordinarily no extension of service/re-employment after superannuation, should be considered in the case of non-scientific/non-technical personnel for whom replacement is not difficult, 60 years of age should be considered as the dead-line where extension/re-employment is granted in public interest. It had also been laid down that in respect of Scientific and Technical personnel, who have been, granted re-employment, after superannuation, warranted by public interest, 62 years of age should be observed as the limit upto which they can be continued.

2. The retirement age of all the Railway servants had been enhanced to 60 years in terms of the accepted recommendations of the Fifth Central Pay Commission consequent to which a total ban has been imposed on extension in service w.e.f. 14.5.1998 vide Board’s letter no.(P&A)1-98/RT-6, dated 14.5.1998. Subsequent to the enhancement of the age of retirement of the Railway employees to 60 years, re-employment of the superannuated Railway employees also stands discontinued.

3. It has however been decided by the Government to grant extension in service in public interest to certain categories. These categories are as under:-

i. Up to 3 months to a Government servant dealing with the budget work or working as a full time member of a Committee which is to be wound up within a short period of time.ii. Up to the age of 62 years to a specialist in medical or scientific fields.iii. Up to the age of 64 years to an eminent Scientist of international stature.iv. A total term of two years to the incumbent of the post of Cabinet Secretary.

4. The proposals for grant of extension in service in the case of Railway personnel can therefore be considered only if they belong to any of the specific relevant categories mentioned above. As per the procedure laid down by the Ministry of Personnel, Public Grievances & Pension in their OM No.26012/6/2002-Estt.(A) dt.9.12.2002 such proposals, shall be referred to the Ministry of Railways three months prior to the date on which the individual concerned is due for superannuation as they are

required to be sent to the Ministry of Personnel P.G. & Pensions (DOP&T) two months prior to the date of superannuation of the concerned employee.

5. Procedure for consideration of cases for extension of specialists in the medical and scientific fields:-

It should be appreciated that even in the case of extension to specialist in the medical or scientific fields, it is not only the next man who misses promotion but often several people miss consequential promotions all along the hierarchy. Thus, too many cases of extension in service or re-employment are likely to cause frustration and affect the morale of the upcoming scientists who have exposure to latest technological developments in connecting fields. Keeping in view these circumstances, the following criteria and procedure has been evolved with a view to ensure that extensions in service to the superannuating scientists are resorted to only in really exceptional circumstances. The overriding consideration for the grant of extension is that it must be in the public interest and in addition satisfy one of the following two conditions:-

i. that the retiring specialist is not just one of the of outstanding officers but is really head and shoulders above the rest; orii. that other specialist are not ripe enough to take over the job.

(Test)(ii) would be satisfied only if there is shortage in particular specialization, or if it is not possible to find a suitable successor, or if the specialist is engaged on a work or project of vital importance, which is likely to produce results in a year or two. If specialists in the next lower post are not eligible for promotion on the ground that they have not put in the minimum service in the lower grade prescribed under the rules, no promotions can be made to the higher grade, unless such specialists put in the requisite length of service. But specialists who are eligible for promotion to the post against which extension is recommended, would not be rejected solely on the ground that they do not have as much experience as the retiring specialist. They should be considered for promotion according to the recruitment rules and if they are found suitable they should be promoted to the posts being vacated by the retiring specialists.

6. Whenever any specialist is considered for grant of extension, his character roll and personal file should be carefully scrutinized and all other relevant information that may be available should be taken into account to judge whether the specialist had good reputation for integrity and honesty. In cases where the specialist is not considered to have good reputation for integrity and honesty, he should not be considered for grant of extension in service. The appropriate authority in the Administrative Ministry is therefore required to furnish a certificate of Integrity along with the Annexure-1 as follows where it proposed to grant extension of service.

“Having scrutinized the character roll and personal file of Shri/Smt/Kum.__________ and having taken into account all other relevant available information, I certify that he/she has a good reputation for integrity and honesty”.

7. While making proposals for extension of service in higher posts, it is all the more necessary to apply higher standards of efficiency to persons whose appointments to the higher posts are recommended for approval of the Appointments Committee of the Cabinet. The number of top posts is bound to be very limited and a few persons should not have them for too long. No Government servant who is on extension of service after the prescribed date of retirement should be promoted to another post during the period of extension of service.

8. No extension of service should be considered on the ground that a suitable successor is not available unless it is established that action to select a successor had been taken well in advance but the selection could not be finalized in time for justifiable reasons. A proposal for the grant of extension of service based merely on the consideration that the specialist’s predecessor had been given extension should obviously not be accepted.

9. Re-employment: No proposal for employing a government servant beyond the age of superannuation of 60 years shall be considered. It is also clarified that no person can be appointed/re-appointed to Central Government service after the age of suuperannuation of 60 years through contract.

10. Re-employment of military pensioners who have not reached the age of superannuation for Central Government employees will not be governed by these instructions.

ANNEXURE-I

Proforma for sending proposals for approval of Department of Personnel & Training for grant of extension to Government servants beyond the age of superannuation.

1. Designation of the post :2. Duration of the post :3. Scale and terms of the post and perquisite attached, if any :4. Whether financial sanction for the creation of the post/continuance of post for the duration shown at (2) has been obtained.5. Method of recruitment :6. Name and the terminal date of appointment of the outgoing incumbent of the post :7. Name of the specialist proposed for appointment and the service to which he belongs :8. Full service particulars of the Officer with date of birth and pay drawn :9. Names of other Officers considered:10. If promotion post, whether copies of proceedings of a D.P.C. are being enclosed? If not, why not? :11. Whether character roll of the specialist proposed and those considered are being sent. If not, why not?12. Please indicate:(i) (a)Whether the post is scientific or medical specialist.

(b) Periods of extension granted earlier to the officer, if any.c (c)Date from which extension is to be granted.

d (d)Period of extension of service.

(ii) Justification for grant of extension:(iii) (a) The date from which it was known that vacancy would occur.

(b) Action taken to select a successor with chronological details.(c) If selection is being made, reasons why this could not be finalized in good time.(d)Can some officiating or ad-hoc arrangements be made, pending fresh appointment by proper selection? If not, why not?

(iv) Whether orders of the Minister-in charge have been obtained?

13. Whether the prescribed Integrity Certificate, from the appropriate authority, is enclosed.

118_2003

SERIAL CIRCULAR NO. 118 /2003 Circular letter No P [R]464/GAZ/I Dated:14 -07-.2003

Copy of Board's letter No. E(GP)2003/2/22 dt.16.6.03 is published for information, guidance and necessary action. Board's letter dated 30.4.2003 quoted therein was circulated as SC No.100/03.

Copy of Board's letter No. E(GP)2003/2/22 dt.16.6.03 ( RBE No.93/2003)

Sub: Upgradation of 80% of Group ‘B’ posts of all major departments (other than Accounts Department)- procedure for allotment of the higher scale.

Attention is invited to Ministry of Railways’ Notification No.PC-V/97/1/EC/1(Pt.1) dated 5.2.98, read with further notifications dated 9.2.98, 24.1.01 and 18.6.02 regarding allotment of higher pay scale of Rs.8000-13500 to 80% of Group ‘B’ officers on roll of Accounts Department. Instructions were also issued under Railway Board’s letter no.(GP)98/2/82 dated 9.12.98, 1.7.99 and 23.4.01 regarding the procedure to be adopted for placement of Group ‘B’ officers against the higher pay scale of Rs.8000-13500.

2.0 Revised pay scale of Rs.8000-13500 has now been allotted to 80% of the Group ‘B’ officers on roll of all the other Organized Services also (i.e. other than Accounts Department), vide Gazetted Notification No.PC-V/97/1/EC/1 (Group ‘B’) dated 25.4.03, circulated under Railway Board’s letter No.PC-V/97/1/EC/1 (Group’B’) (RBE No.72/2003) dated 30.4.03.

3.0 The Board has decided that the following procedure should be adopted for placement of the officers in the higher scale in these departments, fixation of pay etc.

4.0 Procedure for the placement in the higher scale for vacancies as on 25.4.2003. 4.1 Group ‘B’ officers with minimum of three years regular service in scale Rs.7500-12000, will be eligible for consideration for placement in the higher scale of Rs.8000-13500.

4.2 The Group ‘B’ officers who are officiating in Senior Scale, after having been found suitable by the Committee of HODs as per extant procedure, will be straightaway placed in the higher Group ‘B’ scale of pay of Rs.8000-13500, w.e.f. 25.4.03.

4.3 Placement in the remaining posts, if any, which have been allotted the higher scale of Rs.8000-13500 will be made by adopting the principle of seniority-cum-fitness in the following manner:

(i) All the Group ‘B’ officers who fulfill the minimum eligibility condition of 3 years of regular service in Group ‘B’, excluding the officers who are straightaway placed in the higher scale as per para 4.2 above, will be considered for placement in the higher scale by a committee of HODs.

(ii) The General Manager will constitute the Committee for this purpose, which will consist of 3 Heads of Department including the CPO, the HOD of the concerned Department and one other HOD. If none of the members of the Committee belongs to SC/ST, a fourth officer belonging to SC/ST, not below JAG, may be co-opted as a member of the Committee.

(iii) The same procedure for assessment of suitability, as has been prescribed for adhoc promotion of Group ‘B’ officers to Senior Scale, will be adopted by the Committee for placement of Group ‘B’ officers in the higher Group ‘B’ scale of Rs.8000-13500, i.e. the Committee may assess the fitness of the officer based on his performance as reflected in his Confidential Reports for the preceding 5 years

period. The Committee should categorize the officers as "Fit'’ or '‘Not Yet Fit'’ on the basis of overall assessment from the Reports and not merely on the basis of grading/fitness assigned in the Reports. Those categorized as ‘Fit’ should be placed in the higher scale of pay in the order of their seniority, upto the number of posts in the higher scale which are required to be filled.

(iv) The recommendations of the Committee will be submitted to the General Manager for approval and placement in the higher scale will be ordered accordingly.

4.4 The placement in scale Rs.8000-13500, as per paras 4.2 and 4.3 above, will be effective from 25.4.03, the date of effect of the notification.

4.5 Reservation for SC/ST as per normal rules shall apply for placement of officers in the higher scale of Rs.8000-13500.

5.0 Fixation of pay in the higher scale. 5.1 The pay of the Group ‘B’ officers placed in scale Rs.8000-13500 may be fixed in the higher scale w.e.f. 25.4.03, by applying the principle of FR 22(c) (Rule 1316 of R-II).

5.2 For those who are officiating in Senior Scale with Grade pay, the pay may be refixed in scale Rs.10000-15200, after first fixing the pay in scale Rs.8000-13500.

5.3 Once the Group ‘B’ officers who are placed in the higher scale are absorbed in the Group ‘A’/Junior Scale of the respective organized service, (the scale of pay of which is also Rs.8000-13500), refixation of pay in the Senior Scale, if already officiating therein, may not be done.

6.0 Seniority for purpose of absorption in Group ‘A’/Junior Scale and adhoc promotion to Senior Scale.6.1 The officers, even after their placement in scale Rs.8000-13500, will be classified as Group ‘B’ only.

6.2 For the purpose of promotion to Group ‘A’/Junior scale, the placement of officers in the higher scale of Rs.8000-13500 may not be given any weightage, as is the position in the case of Group ‘B’ officers who are placed in the Senior Scale of Rs.10000-15200 on ad-hoc basis. All the Group ‘B’ officers, whether in scale Rs.7500-12000 or in scale Rs.8000-13500 may be arranged in the order of their original seniority in Group ‘B’ for the purpose of consideration for promotion to Group ‘A’/Junior Scale or for promotion on adhoc basis to Senior Scale. Similarly, the eligibility condition should remain as minimum 3 years non-fortuitous service in Group ‘B’ irrespective of whether the officer is in the scale Rs.7500-12000 or in the scale Rs.8000-13500.

7.0 For the year 2004 and subsequent years the selection will be done on the same lines as brought out above with reference to the vacancies as on 1st January and 1st July of each year.

8.0 Necessary action may accordingly be taken urgently.

119_2003

SERIAL CIRCULAR NO. 119 /2003 Circular letter No P [R]Misc/IV Dated: 16 -07-.2003

Copy of Board's letter No. E(W)2003 PS 5-8/1 dated 4.6.03 is published for information, guidance and necessary action.

Copy of Board's letter No. E(W)2003 PS 5-8/1 dated 4.6.03 ( RBE No.91./2003)

Sub: Family Identity Cards to retiring/retired railway employees.

In terms of Rule (xix) of Schedule—IV at page 38 of the Railway Servants (Pass) Rules, 1986 (2nd

Edition – 1993), Railway administrations should issue an identity card bearing the photographs of superannuated/retired railway employee and the family members eligible for inclusion in the post-retirement passes. The identity card should be carried by the spouse/dependent children during journey and produced on demand by the Ticket Checking staff.

NFIR have brought to notice of Board that there are many cases where retired employees/widows have not been issued with the Family Identity Card (FIC) earlier with the result they are facing difficulties when undertaking journeys against Post-retirement/Widow Pass, as the case may be. With a view to streamlining the procedure, it has been decided as follows:

a) The FIC will be issued by the office from where the employees retired.b) The FIC issued by the parent office shall be renewed after every 5 years by issue of fresh FIC with updated photographs of the eligible members entitled to travel on a pass.c) In case the applicant is drawing Post-retirement Complimentary Pass/Widow Pass from an office other than the office where the original FIC was issued, the renewal of the FIC shall be done by the authority who is issuing the pass to the applicant. For the purpose of renewal, the applicant shall submit the old FIC based on which renewal will be done.d) Any addition in the FIC shall be done only by the office who issued the FIC for the first time. Renewing authorities shall have no power to carry out any addition in FIC. However, deletion of eligible member in FIC on account of death, marriage of daughter, etc. may be allowed on request.

2. Wide publicity may be given to enable those who have settled at places other than the parent office and who have now to apply for the FIC for the first time so that the process of obtaining the FIC is completed by 31.12.2003.

3. In the meanwhile, pending issue of FIC to retired Railway employees/widows by the station from where the employees retired/demised, any valid document containing the photograph e.g. medical Identity Card, Bank Pass Book, PPO, Passport, Driving License, Election Identity Card, etc. may be accepted while travelling against post-retirement complimentary pass.

4. This issues with the concurrence of Finance Directorate of Board’s Office.


Circular letter No P [R]356/VDated: 15 -07-2003

Copy of Board's letter No. F(X)I-2003/23/3 dt.24.4.03 is published for information, guidance and necessary action. Board's letter dated 13.7.2000 quoted therein was circulated under letter No.P(R)356/IVdt.14.12.2k.

Copy of Board's letter No. F(X)I-2003/23/3 dt.24.4.03 ( RBE No.--/2003)

Sub: Deduction of Tax at source – Income Tax Deduction from running staff.

The matter regarding non-implementation by Zonal Railways/PUs of enhancement of exemption limit of Income Tax in respect of running allowance from Rs.3000/- to Rs.6000/- notified by Ministry of Finance Department of Revenue (Central Board of Direct Taxes) in terms of their Notification No.S.O.403(E) dated 24.4.2000 and circulated to all Zonal Railways/Production Units vide Board’s letter No.F(X)I-91/23/3 dated 13.7.2000, was raised as item No.25/2003 by AIRF in the PNM meeting held with Board on 4.4.2003, wherein the Federation pointed out the reason that the same is not being reflected in the Ministry of Finance (CBDT’s) circular regarding deduction of tax at source – Income Tax deduction for salaries under section 192 of the Income Tax Act,1961, circulated by Board to the Railways for the subsequent years. The Federation, therefore requested that the same may be incorporated every time in the orders issued on the subject matter.

The matter was deliberated upon in the meeting and the Federation was apprised that the above amendment was being incorporated under Para (5) sub-para (5.2)(10) “Income not included in the head Salaries” (Exemption), in the order issued by Ministry of Finance, Department of Revenue (CBDT) and circulated to all Zonal Railways/PUs by Railway Board. In this regard attention is invited to CBDT’s circular No.13/2002 for the financial year 2002-2003 on the subject matter, circulated to all zonal Railways/PUs in terms of Board’s letter No.F(X)I-2002/23/4 dated 8.1.2003

In view of above, Board desire that compliance of above guidelines may be strictly observed.



Copy of Board's letter No. E(W)96 PS5/13/1 dt.30.5.03 is published for information, guidance and necessary action.

Copy of Board's letter No. E(W)96 PS5/13/1 dt.30.5.03 ( RBE No.NIL)

Sub: Issue of Duty Card Passes to the GRP personnel.Ref: S.C.Rly’s letter No.P(FP)473/8/CRP/Vol.V dt.1.5.03.

In terms of Board’s letter no.(W)86PS5-13/1 dated 21.2.1986, Duty Card Passes to the officers of GRP to be issued for the entire jurisdiction of the official concerned, even if the same extends to the contiguous Railway. This equally applies to GRP personnel also. Therefore, Duty Card Passes to GRP personnel may be issued over actual jurisdiction of the official concerned on the recommendations of the CSO of the Railway.

122_2003SERIAL CIRCULAR NO. 122 /2003 P [R]436/IREM/V Dated:24-07-.2003

Copy of Board's letter No. E(NG)I/99/PM7/17 dt.23.6.03 is published for information, guidance and necessary action. Board's letter dated 12.8.02 quoted therein was circulated as SC No.186/02.

Copy of Board's letter No. E(NG)I/99/PM7/17 dt.23.6.03 ( RBE No.108/2003)

Sub: Selection of Intermediate Apprentices from amongst skilled Artisans for absorption as JE Gr.II in the pay scale of Rs.5000-8000 in various departments.

Reference this Ministry’s letter of even No.dt.12.8.02 revising the qualification of Matriculation to ITI/Act Apprenticeship pass or 10+2 in Science stream for appearing in the selection for induction as Intermediate Apprentice Mechanics in the category of JE Gr.II in the pay scale of Rs.5000-8000 in all departments wherever the system of induction of Inter Apprentice from serving employees is prevalent.

2. NFIR in the PNM meeting held on 20-21.5.03 requested that on the analogy of two chances allowed to the existing staff with the pre-revised qualification wherever qualifications have been revised, may be allowed in the case of Inter-Apprentices also. Earlier AIRF also had taken up the issue of revision of qualifications in the PNM. The matter has been reviewed and it has been decided in amplification of the instructions contained in this Ministry’s letter dt.12.8.2002 that in the case of existing staff in service as on 12.8.02 who were eligible with pre-revised qualification of Matriculation the revised qualification may not be insisted upon and they may be allowed to appear in two consecutive selections held after the issue of this letter.

The Indian Railway Establishment Manual, Vol.I, 1989 may also be amended as in the Advance Correction Slip No.146 enclosed.

INDIAN RAILWAY ESTABLISHMENT MANUAL, VOLUME I,1989 EDITIONSection”B” Sub-section III, Chapter I – Recruitment and Training


I. In the existing para 141 substitute the following for the existing sub-para (1) (ii)(a):

“Must have passed ITI/Act Apprenticeship or 10+2 in Science stream.”

Note: Existing eligible staff in service as on 12.8.2002 will be eligible to appear in the selection of Intermediate Apprentice with pre-revised qualification for two consecutive selections held after 23.6.2003.

II. In the existing para 142, substitute the following for the existing sub-para (1)(ii):

“25% of Intermediate Apprentices from amongst serving employees having the qualification of ITI/Act Apprenticeship pass or 10+2 in Science stream with three years service in Skilled grades and below 45 years of age; and


III. In the existing para 146A, substitute the following for the existing sub-para (1)(iii):

“25% by induction as Intermediate Apprentices from amongst skilled staff (Technicians-TM) having qualification of ITI/Act Apprenticeship or 10+2 in Science stream; three years service in skilled (Technicians-TM) grade III and above, satisfactory service record with respect to application of work, attendance and general conduct and below 45 years of age, through a process of selection. Service for the purpose of this clause will not include the training of three years imparted to Matriculates recruited for appointment in the skilled (Technician-TM)grade III”.


IV. In the existing para 147, substitute the following for the existing sub-para (1)(ii):

“20% by induction of Intermediate Apprentices from amongst Maintainers possessing the qualification of ITI/Act Apprenticeship or 10+2 in Science stream with three years service and below 45 years of age; and”


V. In the existing para 148, substitute the following for the existing sub-para (1)(ii):



(Authority: Ministry of Railway’s letter no.(NG)I/99/PM7/17 dt.12.8.02 and 23.6.2003)


Circular letter No..P [R]436/IREM/V Dated: 24 -07-.2003

Copy of Board's letter No. E(NG)I/2003/PM1/14 dt.23.6.03 is published for information, guidance and necessary action. The corrected portion of para 224(1) is given in the Hindi version of the circular letter.

Copy of Board's letter No. E(NG)I/2003/PM1/14 dt.23.6.03( RBE No.105/2003)

Sub: Correction in Para 224(I) of IREM Vol.I (1989 Edition)

It has come to the notice of the Board that the contents of the Hindi version of para 224(I) of Indian Railway Establishment Manual, Vol.I(1989) do not tally with the contents of the English version of the same. The Hindi version of the para 224(I) may, therefore, be corrected to read as under: [See Hindi Version]


Circular letter No..P [R]535/II Dated: 22 -07-.2003

Copy of Board's letter No. E(NG)I/2001/PM 8/1 dt.23.6.03 is published for information, guidance and necessary action. Board's letter dated 14.1.03 quoted therein was circulated as SC No.34/03.

Copy of Board's letter No. E(NG)I/2001/PM 8/1 dt.23.6.03 ( RBE No.107/2003)


Reference this Ministry’s letter of even number dated 14.1.2003 directing that 50% of the direct recruitment quota posts in the categories of ESM Gr.III, MSM Gr.III, TCM Gr.III & WTM Gr.III should be filled by a process of LDCE, from amongst regular Group ‘D’ staff of S&T Deptt. who have completed three years of regular service and possess educational qualifications as prescribed for direct recruitment to the respective categories, for a period of two years from the date of issue of the letter viz. 14.1.2003 or two selections/trade tests whichever is earlier.

2. The matter has been reviewed in the light of further discussion in the PNM-NFIR meeting held on 20-21.5.2003. It has been decided, in partial modification of this Ministry’s letter dated 14.1.2003, that the dispensation allowed will be for two consecutive selections/trade tests after 14.1.2003. In other words, the LDCE may be held twice consecutively after 14.1.2003. Accordingly, in para 2 of this Ministry’s letter ibid in the concluding portion FOR words “for a period of two years from the date of issue of this letter or two selections/trade tests whichever is earlier” READ ‘for two consecutive selections’ trade tests held after 14.1.2003”.


Circular letter No. P [R]66/NDA/I Dated: 22 -07-.2003

Copy of Board's letter No. E(P&A)II-2003/HW-2 dt.29.4.03 is published for information, guidance and necessary action. Board's letters dated 27.11.2002 and 9.4.2003 quoted therein were circulated as SC Nos.2/03 and 72/03 , respectively.

Copy of Board's letter No. E(P&A)II-2003/HW-2 dt.29.4.03 ( RBE No.68/2003)

Sub: Rates of Night Duty Allowance w.e.f. 1.1.2003

Consequent to sanction of an additional installment of Dearness Allowance vide this Ministry’s letter No.PC-V/97/1/7/14 dated 9.4.2003, the President is pleased to decided that the rates of Night Duty Allowance, as notified vide Annexures ‘A’ and ‘B’ of Board’s letter no.(P&A)II-2002/HW-2 dated 27.11.2002 stand revised with effect from 1.1.2003 as indicated at Annexure ‘A’ in respect of ‘Continuous’, ‘Intensive’, ‘Excluded’ categories and workshop employees, and as indicated at Annexure ‘B’ in respect of ‘Essentially Intermittent’ categories respectively.


ANNEXURE ‘A’Rates of Night Duty Allowance with effect from 1.1.2003 for ‘Intensive’, ‘Continuous’ and ‘Excluded’ categories and Workshop staff at the various places classified as ‘A-I, ‘A’, ‘B-1, B-2, and ordinary localities including ‘C’ Class cities.

S.No. Pay slabs in Vth A-1 A B-1 B-2 Ordinary

Pay Commission’s scales

localities including ‘C’ class cities.

RS. RS. RS. RS. RS.1 2550-2605 19.00 18.90 18.80 18.70 18.602 2606-2790 19.85 19.75 19.65 19.55 19.453 2791-3230 22.30 22.15 22.00 21.85 21.704 3231-3440 24.65 24.50 24.35 24.20 24.055 3441-4125 27.85 27.70 27.60 27.45 27.256 4126-4270 30.85 30.70 30.55 30.45 30.257 4271-4480 32.15 32.00 31.85 31.70 31.558 4481-4630 33.80 33.55 33.30 33.15 32.859 4631-4870 35.20 34.95 34.70 34.55 34.2510 4871-5165 37.10 36.85 36.65 36.50 36.2011 5166-5465 39.25 39.00 38.80 38.65 38.3512 5466-6210 43.00 42.80 42.55 42.40 42.1013 6211-6655 47.75 47.50 47.20 46.95 46.4014 6656-6955 50.45 50.20 49.90 49.60 49.0515 6956-7850

& above54.75 54.50 54.20 53.95 53.35

ANNEXURE ‘B’

Rates of Night Duty Allowance with effect from 1.1.2003 for ‘Essentially Intermittent” categories f at the various places classified as ‘A-I, ‘A’, ‘B-1, B-2, and ordinary localities including ‘C’ Class cities.S.No.

Pay slabs in Vth Pay Commission’s scales

A-1 A B-1 B-2 Ordinary localities including ‘C’ class cities.

RS. RS. RS. RS. RS.1 2550-2605 12.65 12.60 12.55 12.45 12.402 2606-2790 13.25 13.15 13.10 13.05 12.953 2791-3230 14.85 14.75 14.65 14.55 14.454 3231-3440 16.45 16.35 16.25 16.15 16.055 3441-4125 18.55 18.45 18.40 18.30 18.156 4126-4270 20.55 20.45 20.35 20.30 20.157 4271-4480 21.45 21.35 21.25 21.15 21.058 4481-4630 22.55 22.35 22.20 22.10 21.909 4631-4870 23.45 23.30 23.15 23.05 22.8510 4871-5165 24.75 24.55 24.45 24.35 24.1511 5166-5465 26.15 26.00 25.85 25.75 25.5512 5466-6210 28.65 28.55 28.35 28.25 28.0513 6211-6655 31.85 31.65 31.45 31.30 30.9514 6656-6955 33.65 33.45 33.25 33.05 32.7015 6956-7850 & above 36.50 36.35 36.15 35.95 35.55


Circular letter No. P [R]473/V Dated:22 -07-.2003

Copy of Board's letter No. E(W)95 PS5-1/29 dt.13.6.03 is published for information, guidance and necessary action. Board's letter dated 30.6.87 quoted therein was circulated as SC No.126/87.

Copy of Board's letter No. E(W)95 PS5-1/29 dt.13.6.03 ( RBE No.98/2003)

Sub: Post-Retirement Complimentary Passes to widows appointed on compassionate grounds.

In terms of Board’s letter no.(W)85PS5-8/2 dated 30.6.1987, widows shall not be eligible for Widow Pass facilities if they themselves become eligible for Privilege Pass due to their own appointment on Railways or if they become eligible for being included in the Privilege Pass/PTOs of their sons/daughters on their appointment on Railways. This has resulted in a situation where a widow appointed on compassionate grounds on Railways and retired before completion of 20 years Railway service is deprived of Post-retirement passes as well as Widow Pass facility after retirement from Railways. Arising out of a demand from NFIR, the matter has been reviewed and it has been decided by Board that such of the widows as are appointed on Railways may be given options, at two stages, as under:

(a) At the time of appointment on Railways whether the pass entitlement shall be governed by ‘Widow Pass Scheme’ or “Privilege Pass/PTO Scheme’ in her capacity as a Railway servant.

(b) On her retirement, the widow may be given another option either to be governed by the Widow Pass Scheme or to be governed by Post-retirement Complimentary Pass Scheme in her capacity as a retired Railway servant and in accordance with her status.

2. In both the cases, option once exercised shall be final.

3. The Class of Pass under the Widow Pass Scheme shall be with reference to the entitlement of the deceased Railway employee.

4. In view of the above, Schedule V/Widow Pass of Railway Servants (Pass) Rules, 1986 (2nd

Edition 1993) may be amended as in Advance Correction Slip No.40 enclosed.

5. This has the concurrence of Finance Directorate of Ministry of Railways.

ADVANCE CORRECTION SLIP NO.40 TO THE RAILWAY SERVANTS (PASS) RULES, 1986 (2ND EDITION,1993)

Add the following after Item (ii)(b) under Column 3 of Schedule-V:

“Widows who are appointed on compassionate grounds may be given an option to be exercised at the time of appointment whether they would like to avail of the pass facilities as a Railway servant or would like to continue the entitlement under the Widow Pass scheme. Option once exercised shall be final.

At the time of retirement/quitting Railway service, a similar option may be given to such widows either to be governed by the Widow Pass Scheme or to be governed by the Post-retirement Complimentary Pass Scheme in her capacity as a retired Railway servant and in accordance with her status. Such option once exercised shall be final”.(Authority: Board’s letter no.(W)95PS5-1/29 dated 13.6.2003).



Copy of Board's letter No. E(GP)2002/2/51 dated 13/16.6.03 is published for information, guidance and necessary action.

Copy of Board's letter No. E(GP)2002/2/51 dated 13/16.6.03 ( RBE No.99/2003)

Sub: Posting of Group ‘B’ officer in Psycho Technical Cell.

In terms of Board’s order No.87 E(GC)4-14(DUP)(39) dated 24.2.93, gazetted posts in the Psycho-Technical Cells include 7 posts in Group ‘B’/Jr.Scale, 2 at RDSO and 1 each on Central, NER, NFR, SCR and SER, and 4 posts in senior scale one each on ER, NR, SR and WR.

2.0 Pending finalization of the revised Recruitment Rules for the posts, and regular appointments to the posts, by promotion/direct recruitment, instructions have been issued by the Board that the posts may, where considered necessary, be filled by adhoc promotion of Group ‘C’ staff. Some adhoc promotions have accordingly been made by the RDSO. However, it has been reported that some posts are still vacant.

3.0 In order that the work relating to Psycho testing is not affected, the Board have decided that the following measures are taken by RDSO/Zonal Railways:-

i) As instructed vide Board’s letter no.(GP)94/1/18 dated 19.6.97 and no.(GP)2000/1/22 dated 17.7.2000, that the Senior/Junior Scientific Officers of the Psycho Tech Cell of the adjoining Railways may attend to the work of Psycho testing on the adjoining Railways, where the Group ‘B’ posts are vacant.

ii) If and when there is a problem in undertaking these arrangements, a request may also be made by the concerned Railway to RDSO, which would depute officers to the Railways for conducting the psycho tests.

iii) The Railways may also nominate suitable Group ‘B’ officers of the Mechanical/Electrical/Traffic department of the Railway, where the vacancy exists, to conduct Psycho tests, after undergoing necessary training in RDSO. (RDSO will make necessary arrangements for such training).


Circular letter No. P [R]436/IREC/III Dated:22 -07-.2003

Copy of Board's letter No. E(P&A)I-2003/CPC/LE-4 dt.19.6.03 is published for information, guidance and necessary action. Board's letter dated 9.3.88 quoted therein was circulated as SC No.52/88

Copy of Board's letter No. E(P&A)I-2003/CPC/LE-4 dt.19.6.03 ( RBE No.100/2003)

CORRIGENDUM

Sub: Simplification of rules and procedures relating to Leave Rules – Chapter V of the Indian Railway Establishment Code Volume I, 1985 Edition. (Reprint – Edition,1995).

Ref: Board’s letter no.(P&A)I-85/JCM/NC-3 dated 9.3.1988.

In the first line of sub rule 3 (7) of Rule 526 of the Indian Railway Establishment Code, Volume-I, 1985 Edition (Reprint Edition – 1995) the word ‘for’ appearing between the words ‘absence’ and ‘suspension’ may be substituted by the word ‘or’

In exercise of the powers conferred by the proviso to Article 309 of the Constitution, the President is pleased to direct that sub rule 3(7) of Rule 526 of the Indian Railway Establishment Code, Volume-I,1985 edition (Reprint Edition –1995) may be amended as in the enclosed advance correction slip No.88.


ADVANCE CORRECTION SLIP TO THE INDIAN RAILWAY ESTABLISHMENT CODE, VOLUME I, 1985 EDITION (REPRINT EDITION – 1995)


Rule 526 (3)(7) – Leave on Half Average Pay.

The word ‘for’ appearing between the words absence and suspension in the first line of the sub rule 3(7) may be substituted by the word ‘or’.

(Authority: Board’s letters no.(P&A)I-2003/CPC/LE-4 dated 19.6.2003)



Copy of Board's letter No. F(E)I/99/AL 28/5 dt.11.6.03 is published for information, guidance and necessary action. Board's letters dated 26.6.98, 2.9.98 and 13.10.98 quoted therein were circulated as SC Nos.146/98, 239/98 and 282/98, respectively.

Copy of Board's letter No. F(E)I/99/AL 28/5 dt.11.6.03 ( RBE No. NIL )

Sub: Mitigation of hardship faced by Microwave staff – Regulation of various Compensatory Allowances.Ref: Board’s letters No.(i) F(E)I/98/AL-4/2 dt.26.6.98 – Bad Climate Allowance. (ii) F(E)I/98/AL-4/6 dt.2.9.98 – Special Compensatory(Remote Locality) Allowance. (iii) F(E)I/98/AL-4/8 dt.13.10.98 – Composite Hill Compensatory Allowance.

In terms of extant orders, various compensatory Allowances viz., – Bad Climate Allowance, Special Compensatory (Remote Locality) Allowance and Composite Hill Compensatory Allowance etc. are admissible to Railway employees subject to fulfillment of criteria laid down for grant of these allowances.

2. It has been reported by the staff side that orders on various Compensatory Allowances sanctioned to mitigate the hardship of the employees, stationed at various remote/difficult areas are not being regulated by Zonal Railways in letter and spirit.

3. It is, therefore, reiterated that the instructions/orders issued by Board on the various Compensatory Allowances should be scrupulously followed.


Circular letter No.P(PC)487/V/Imp/97/Vol.V. Date: 18-07-2003

Copy of Board's letter No. PC-V/97/1/11/14 dated 25.6.2003 is published for information, guidance and necessary action. Board's letters dated 7.3.2003 , 17.8.98 quoted therein were circulated as SC No.65/03, 227/98.

Copy of Board's letter No. PC-V/97/1/11/14 dated 25.6.2003 ( RBE No.111/2003, PC/V/375)

Sub: Allotment of higher pay scales to Stock Verifiers.

Consequent upon Ministry of Finance O.M.No.6/82/E III(B)/91 dated 28.2.2003, Ministry of Railways have already allotted the improved pay scale to Accounts Staff vide Board’s letter No.PC-V/98/I/11/23 dated 7.3.2003. However, this has upset the relativity of Stock Verifiers vis-à-vis Accounts Staff. While advising about the improved pay scale to Accounts Staff Ministry of Finance in their ibid letter has also indicated that the improved pay scale would also be available to equivalent posts in Accounts Department.

The matter has accordingly been reviewed and in partial modification of Ministry of Railways letter No.PC-V/98/I/11/18(Pt) dated 17.8.1998 the President is pleased to grant the following pay scales to the Stock Verifiers:-

Category Pay scale allotted earlier (RS.)

Improved pay scales (RS.)

Stock Verifiers 5000-8000 5500-9000Sr. Stock Verifiers 5500-9000 6500-10500

Henceforth, the Junior Accounts Assistants working as Stock Verifiers shall not be paid any special allowance. However, Accounts Assistants working as Stock Verifiers in the identical pay scale shall continue to draw special allowance at the same rate as admissible now.

The improved pay scales to Stock Verifiers shall be granted on notional basis with effect from 01.01.96 and actual payment prospectively from 19.2.2003, similar in effect to what has been given to the Accounts staff. Special allowance being granted at present to Jr. Account Assistants working at Stock Verifiers shall stand withdrawn w.e.f. 19.2.2003.

131_2003

SERIAL CIRCULAR NO. 131 /2003 Circular letter No.P [LE]228/New Zones Dated: 22-07-.2003

Copy of Board's letter No. E[NG]I/96/TR/36/Vol.IV dated 4-7-2003 is published for

information, guidance and necessary action. Board's letters dated 26-3-2003 quoted therein was circulated as SC No.75/03.

Copy of Board's letter No. E[NG]I/96/TR/36/Vol.IV dated 4-7-2003 ( RBE No.118/2003]

Sub:Transfer/posting of staff for working in the Headquarters Offices of new Zonal Railways – Closure of cadres.

Reference this Ministry’s letters of even number dated 9-7-2003, 19-7-2002, 11-10-2002, 10-2-2003 and 26-3-2003 on the above subject.

2. The proposals received from new Zonal Railways for extending the date of closure of cadres in their Headquarters Offices beyond 30-6-2003 has been considered by the Ministry of Railways. In view of the fact that a number of staff have yet to join the headquarter offices of new Zones, it has been decided to further extend the date of closure of cadres in the headquarter offices of all the Zonal Railways by another 3 months upto 30-9-2003. Accordingly, any transfer to the Headquarter Offices of these Railways on or after 1-10-2003 will be treated ad transfer on request on bottom seniority in recruitment grades subject to usual conditions governing such transfers being fulfilled.

132_2003

SERIAL CIRCULAR NO. 132 /2003 Circular letter No.P [PC]487/V/97/Pension/Vol.III. Dated:23-07-.2003

Copy of Board's letter No. F(E)III/2001/PNI/60 dt.16.6.2003 is published for information, guidance and necessary action. Board's letters dated 1.10.2001 and 20.8.2001 quoted therein were circulated as S.C.No.195/01 and 211/01.

Copy of Board's letter No. F(E)III/2001/PNI/60 dt.16.6.2003 ( RBE No. NIL)

Sub: Implementation of Government’s decision on the recommendations of the CPC – Clarification reg. Post/Scale of pay held by the retired Government servants.

Ref: Board’s letter No.F(E)III/2001/PN1/60 dtd.20.12.2001 andF(E)III/99/PN1/20 dtd.13.6.2002.

The Zonal Railway administrations have been directed, vide Board’s letters referred to above, to stay reduction in the amount of pension arising out of instructions contained in Board’s letters No.F(E)III/99/PN1/20 dt.20.8.2001 and 1.10.2001 as also recovery of excess pension/family pension already paid. These are based on the interim orders issued by Hon’ble CAT/Principal Bench/New Delhi while disposing of the various Oas filed by the retired General Managers, etc. with further directions to the Secretary, Railway Board to issue speaking orders to the applicants. Subsequently, in O.A.No.753/2002 filed by the retired GMs against the speaking orders issued by the Secretary, Railway Board, the Tribunal vide their order dt.20.3.2002, stayed the operation of Board’s instructions dt.20.8.2001 and 1.10.2001. The Hon’ble CAT/Principal Bench, New Delhi have, in their order dt.28.4.2003, while dismissing on merit the OA No.753/2002 with OA No.1602/2002 and OA No.1183.2002 upheld the instructions contained in Board’s letters dt.20.8.2001 and 1.10.2001, but at the same time restrained recovery of over-payments already made to the applicants.

Keeping in view the above mentioned judgement, it has been decided by the Board to restore the status quo of the instructions contained in Board’s letters No.F(E)III/99/PN1/20 dtd.20.8.2001 and 1.10.2001. As a consequence of this decision, the restrictions imposed in Board’s letters No.F(E)III/2001/PN1/60 dtd.20.12.2001 and 13.6.2002 in regard to reduction in pension/family pension as also recoveries arising out of downward revision of pension/family pension of pre-1996

pensioners and family pensioners w.e.f. 1.1.1996 now stand lifted. The Zonal Railway administrations etc., may, therefore, take immediate action to revise pension and family pension of all pre-1996 pensioners/family pensioners in terms of Board’s letters dtd.20.8.2001 and 1.10.2001 except the applicants to the OAs. In respect of the applicants to the OAs, though the pension/family pension shall stand reduced in terms of Board’s letter dt.20.8.2001 and 1.10.2001, the excess pension/family pension already paid over their entitlement shall not be recovered till further orders. This is in compliance of Hon’ble CAT/Principal Bench/New Delhi’s orders dt.28.4.2003. A list of applicants to the OA No.753/2002 with OA No.1602/2002 and OA No.1183/2002, is enclosed for necessary action.



Copy of Board's letter No. E(W)96 PS5-1/15 dtd.16.6.03 is published for information, guidance and necessary action.

Copy of Board's letter No. E(W)96 PS5-1/15 dtd.16.6.03 ( RBE No.102/2003)

Sub: Issue of Post-Retirement Complimentary Passes/Widow Passes to retired Indian Railway personnel by KRCL and vice-versa.

****It has come to the notice of Board that a number of Railway employees settle after their retirement within the jurisdiction of KRCL, or nearby KRCL stations/units. Retired Railway employees/widows have already been permitted to draw Post-Retirement Complimentary Passes/Widow Passes from the nearest station/unit of their residence, irrespective of the station from where they had retired. The retired Railway employees/widows who are residing within the jurisdiction of KRCL find it difficult to go to the nearest Indian Railway station/unit for getting their Post-Retirement Complimentary Passes/Widow Passes. The matter has, therefore, been considered in consultation with KRCL and it has been decided by Board that Post-Retirement Complimentary Passes and Widow Passes to the retired Indian Railway personnel/widows will be issued by KRCL, on reciprocal basis subject to the following conditions:-

1. Post-retirement Complimentary as well as Widow Passes will be issued by the Headquarters and Divisional Offices of KRCL. However, on the analogy of the practice followed on the Indian Railways, senior Subordinates in Grade Rs.5000-8000 and above and who are also in direct and independent charge of the establishment shall issue/sign Post-Retirement Complimentary Passes/Widow Passes to the retired Railway employees, other than I-A Post-retirement Complimentary/Widow Passes.

2. I-A Complimentary passes shall continue to be issued/signed by the concerned Gazetted officers only.

3. In case retired Railway officers/widows opt in writing for First Class Post-Retirement Complimentary Passes/Widow Passes, instead of I-A, the senior subordinates in Grade Rs.5000-8000 and above and also who are in direct and independent charge of the establishment may issue the Passes.

4. On receipt of request from the retired employees/eligible members of the family in case of deceased retirees the pass issuing authority at the Divisional Railway Headquarters/Zonal Railway

Headquarters will transfer the pass account to the nominated officer/senior subordinate. In case of transfer of pass account from a senior subordinate, the pass account will be first forwarded by him to the Divisional headquarters, who will arrange to transfer the same to the nominated officer/senior subordinate.

5. In no case a nominated senior subordinate will forward the pass account directly to the KRCL. The pass account will always be forwarded only through his Divisional Railway Headquarters.

6. When a pass account is transferred, the pass issuing authority will endorse in the pass account the number of passes availed by the retired employee/widow and his/her scale/class of pass.

7. In all other respects the provisions contained in the Railway Servants (Pass) Rules (2nd Edition 1993) shall prevail.

This issues with the concurrence of Finance Directorate of Board’s office.

134_2003

SERIAL CIRCULAR NO. 134 /2003 Circular letter No.P [PC]487/V/97/Standardisation of designations Dated: 30 -07-.2003

Copy of Board's letter No. PC-III/2002/FE-II/1 dt.12.6.2003 is published for information, guidance and necessary action

Copy of Board's letter No. PC-III/2002/FE-II/1 dt.12.6.2003 ( RBE No.97//2003)

Sub: Revision of designation of Artisan Staff in Railway Printing Presses.

Railway Board have decided to revise the designation of Artisan Staff of Railway Printing Presses as indicated against each.

Existing Designation Pay Scale Revised DesignationMaster Craftsman (Trade) 1400-2300/5000-8000 Sr. Technician (Trade)Skilled Gr.I(Trade) 1320-2040/4500-7000 Technician Gr.I(Trade)Skilled Gr.II (Trade) 1200-1800/4000-6000 Technician Gr.II

(Trade)Skilled Gr.III (Trade) 950-1500/3050-4590 Technician

Gr.III(Trade)

The revised designations as detailed above, will not entail any change in the pay scales, duties & responsibilities, mode of recruitment, level of supervision, selection procedure, classification under HOER and eligibility conditions prescribed for the posts or avenues of promotion. The percentage distribution of posts in the various scales of pay will also remain unchanged by the revision of the designations.


Circular letter No.P [PC]487/CGEGIS/II Dated: 28-07-.2003

Copy of Board's letter No. PC-III/2002/GIS/2 dt.26.6.03 is published for information, guidance and necessary action.

Copy of Board's letter No. PC-III/2002/GIS/2 dt.26.6.03 ( RBE No.109/2003 )

Sub: Central Govt. Employees Group Insurance Scheme, 1980.

It has come to the notice of Board that there is some confusion in respect of the rate of subscription to be deducted for Central Government Employees Group Insurance Scheme from Group ‘B’ officers officiating in Sr. scale Rs.10000-15200/- on adhoc basis and those Group ‘B’ officers working in scale Rs.8000-13500/-. With a view to bring uniformity in the matter, it is clarified that the rate of subscription for Central Government Employee Group Insurance Scheme in respect of following categories of officers is as under.Category Rate of SubscriptionRemarksGroup’B’ officers officiating in Sr.Scale on adhoc basis:(a) drawing the pay scale Rs.10000-15200

(b) drawing the pay scale in Group ‘B’ +

Charge Allowance.

(a) Rs.120 p.m.

(b) Rs.60 p.m.

(a) The officiating arrangement may be treated as ‘regular’ for the sole purpose of giving coverage under Central Government Employees Group Insurance Scheme as admissible to Group ‘A’ officers.

(b) Group ‘B’ statusStenographers attached with GMs/AGMs in Scale Rs.8000-13500

Rs.60 p.m. Group ‘B’ status

Group ‘B’ officers of all organised servicesWorking in scale Rs.8000-13500


This issues with concurrence of Finance Directorate of Ministry of Railway (Railway Board)

136_2003

SERIAL CIRCULAR NO. _136 /2003 Circular letter No. P [PC]487/V/IMP/97/Vol.IV Dated: 06 -08-.2003

Copy of Board's letter No. PC-V/97/1/11/25 dt.26.6.03 is published for information, guidance and necessary action. Board's letters dated 16.10.97, 16.1.98 and 17.8.98 quoted therein were circulated as S.C.No.170/97, 19/98 and 227/98.

Copy of Board's letter No. PC-V/97/1/11/25 dt.26.6.03( RBE No.110/2003 )

Sub: Pay scales of Laboratory staff – Medical Department clarification.

Consequent to implementation of recommendations of V CPC, pay scales of laboratory staff/medical department in Railways have been revised vide Board’s letter No.PC-V/97/I/RSRP/1 dated 16.10.97, PC-V/97/I/RSRP/1 dated 16.1.98 and PC-V/98/I/11/18(Pt.) dated 17.8.98.

It may be seen that revised pay scales were allotted as under:-

i. IV CPC scales of Rs.975-1540 and Rs.1640-2900 were allotted normal replacement scales of Rs.3200-4900 and Rs.5500-9000 respectively vide Board’s letter dated 16.10.97.

ii. IV CPC scales of Rs.1320-2040 and Rs.1400-2300 were allotted revised scales of Rs.4500-7000 and Rs.5000-8000 respectively vide Board’s letter dated 16.1.98.

iii. Three new scales viz. Rs.4000-6000, Rs.6500-10500 and Rs.7450-11500 were introduced vide Board’s letter dated 17.8.98. The percentage distribution of posts in various categories was also shown in this letter.

It has come to the notice of the Board that there is some confusion on some of Railways in the matter of allotment of higher pay scales to the Laboratory staff and percentage distribution of posts. With a view to clear any such confusion in the Railways and in view of the necessity of implementing Board’s instructions in the correct perspective, revised pay scales and percentage distribution of the various categories of Laboratory staff in juxtaposition with the corresponding IV CPC pay scales and percentage distribution are given below for guidance. As some of the Railways may not be following standard designations, the IV CPC scale of the post, and not the designation alone, should be the criteria for allotting the equivalent revised V CPC pay scale.

Designation

IV CPC scale(RS.)

% Distribution

Revised Designation

V CPC scale(RS.)

%Distribution

Lab Asst. 975-1540 - Lab Asst.II 3200-4900 10- - Lab Asst.I

(New Scale)4000-6000 15

Lab.Supdt.Gr.III/Lab.Tech.Lab.Chemist

1320-2040 20 Lab.Tech/Asst.Chemist

4500-7000 75

Lab.Supdt.Gr.II

1400-2300 30 Lab.Supdt.Gr.III

5000-8000 35

Lab Supdt.Gr.I

1640-2900 50 Lab.Supdt.Gr.II

5500-9000 45

Lab.Supdt.Gr.I(New Scale)

6500-10500 15

Chief Lab.Supdt.(New Scale

7450-11500 5


Circular letter No. P [PC]487/V/97/Pension/Vol.III Dated: 31 -07-.2003

Copy of Board's letter No. F(E)III/2001/PN1/23 dt.23.6.04 is published for information, guidance and necessary action. Board's letter dated 7.11.97 quoted therein was circulated as S.C.No.204/97


Sub: Re-employed military pensions – removal of floor ceiling of minimum pension.

In the O.M.No.45/86/97-P&PW(A)(Part II) DATED 27.10.1997 of DOP&PW circulated on Railways vide Board’s letter No.F(E)III/97/PN1/23 dated 7.11.97 for implementing Government’s decision in the matter of revision of pension of pre-1996 pensioners, family pensioners, etc. it was provided that the pension would be fixed as per the consolidation formula. In para 5.1, thereof, it was provided that where the pension/family pension so worked out was less than Rs.1275/-, the same shall be stepped upto Rs.1275/-. Further, in the case of pensioners who are in receipt of more than one pension the floor ceiling of Rs.1275/- will apply to the total of all pensioners taken together.

Following representations seeking clarification on the question whether the logic of stepping up of pension to minimum of Rs.1275/- should be extended to both military and civil pensions as well, independently, the matter has been examined in consultation with the DOP&PW and Department of Expenditure. It is clarified that in respect of civil and military pension, the floor ceiling of Rs.1275/- taking the two pensions together will not apply and the individual pensions will be governed by respective pension rules. The cases of re-employed pensioners who opted for separate military and civil pension and whose cases were earlier decided otherwise in terms of para 5.1 of DOP&PW’s O.M. dt.27.10.1997 referred to in para 1 above may be re-opened and pensionary benefits for civil service may be refixed without limitation, as clarified above.


Circular letter No. P [R]8/II Dated: 06 -08-.2003

Copy of Board's letter no.(NG)I-2002/RE 3/10 dt.30.6.03 is published for information, guidance and necessary action. Board's letters dated 29.4.99 quoted therein was circulated as SC No.138/99.

Copy of Board's letter No. E(NG)I-2002/RE 3/10 dt.30.6.03 ( RBE No.112/2003)

Sub: Absorption of medically decategorised staff in alternative employment – Implementation of revised procedure prescribed in pursuance of the ‘Persons with Disabilities (Equal Opportunities, Protection of Rights and Full Participation) Act,1995.

In terms of para 1306 of IREM Volume I,1989, as introduced vide Advance Correction Slip No.77 issued under Board’s letter No. E(NG)I/96/RE3/9(2) dt. 29.4.99 efforts should first be made for

absorption in alternative employment of staff medically decategorised in the Unit of the officer under whom he was working as it is primarily his responsibility to find suitable alternative employment for medically decategorised staff.

2. In the PNM-NFIR meeting held on 20/21.5.03 the Federation pointed out that despite the above provision, medically decategorised staff are straight away being absorbed in posts filled entirely by promotion in other Departments without making efforts to find an alternative employment for him in the Department in which the medically decategorised staff was working. They cited an example of a Technical Supervisor in higher promotional grade, who, on medical decategorisation, was absorbed in Ticket Checking cadre in a post entirely filled by promotion without considering the possibility of his absorption in other Wings of the Department in posts carrying appropriate lower medical classification.

3. The Board wish to clarify that besides the provision referred to above regarding absorption in the same department in the first instance, the procedure also requires vide para 1304 of IREM ibid that the alternative employment should be in posts which the staff can adequately fill and as far as possible, should broadly be in allied categories where their background and experience in earlier posts could be utilised. Accordingly, the Board would like to reiterate that serious efforts should be made to find alternative employment for medically decategorised staff in other wings of the same department in posts carrying appropriate lower medical classification and only when it is not possible to do so the employee should be considered for absorption in other departments.


Circular letter No. P [R]436/IREM/VI Dated: 01-08-.2003

Copy of Board's letter No. E(NG)I-2001/RE-3/8 dt.1.7.03 is published for information, guidance and necessary action. Board's letters dated 29.4.99 and 31.7.2001 quoted therein were circulated as SC No.138/99 and 170/2001.

Copy of Board's letter No. E(NG)I-2001/RE-3/8 dt.1.7.03 ( RBE No.113/2003) SC No.6 to MC No.25

Sub: Persons with Disabilities (Equal Opportunities, Protection of Rights and Full Participation) Act,1995 – Absorption of disabled/medically decategorised staff in alternative employment –Amendment to IREM.

Reference this Ministry’s letter no.(NG)I-96/RE-3/9(2) dated 29.4.1999 read with their letter no.(NG)I-2000/RE-3/5 dated 31.7.2001 on the above subject.

2. The question whether the services of an employee who has been declared totally incapacitated, not fit for any post even in the lowest medical category can be terminated, has been examined in consultation with the Ministry of Social Justice and Empowerment and the Ministry of Law and Justice, Department of Legal Affairs. It has been clarified that the provision in Section 47 of the Persons with Disabilities (Equal Opportunities, Protection of Rights and Full Participation ) Act,1995, for creation of supernumerary post pending location of a suitable alternate post for a medically decategorised/disabled person is intended to cover cases where disabled person is in a position to discharge duties other than those which he was performing before the disablement and that the employee should be within the

permissible limit of disability so as to be covered under Section 47 of the act ibid. It has therefore, been decided by the Ministry of Railways that since a Railway servant who has been declared totally incapacitated is not fit for any alternative post even in the lowest medical category, he should be declared invalidated and retired from service as per procedure in force prior to coming into force of revised procedure laid down in ACS No.77 issued under this Ministry’s letter no.(NG)I-96/RE-3/9(2) dt.29.4.99.

3. The Indian Railway Establishment Manual, Vol.I,1989 should also be amended as in the Advance Correction Slip No.148 enclosed.

INDIAN RAILWAY ESTABLISHMENT MANUAL VOLUME-I(REVISED EDITION 1989)

Chapter XIII – Absorption of Medically Incapacitated Staff in Alternative Employment.

ADVANCE CORRECTION SLIP NO.148I. Substitute the following for the existing para 1303:-

“1303(a): Railway Servant totally incapacitated for further service:- A Railway servant in Group (i) of para 1302 above cannot be retained in service and is not, therefore, eligible for alternative employment. If he is on duty, he shall be invalidated from service from the date of relief of his duty, which should be arranged without delay on receipt of the report of medical authority. If, however, he is granted leave, he shall be invalidated from service on the expiry of such leave, but if he is already on leave, he shall be invalidated from service on the expiry of that leave or extension of leave. The leave or extension of leave that may be granted to him after the report of the medical authority has been received, will be so limited that the amount of leave, as debited against the leave account, together with any period of duty beyond the date of the medical authority's’ report does not exceed 6 months.

(b): Railway Servants disabled/incapacitated for service in posts held by them but eligible for alternative employment:- Railway servants in Group (ii) of para 1302 above also cease to perform the duties of the post they are holding from the date they are declared medically unfit for the present post. No officer has the authority to permit the Railway servant concerned to perform the duties in the post beyond that date. If such a Railway servant cannot be immediately adjusted against or absorbed in any suitable alternative post he may be kept on a special supernumerary post in the grade in which the employee concerned was working on regular basis before being declared medically unfit pending location of suitable alternative employment for him with the same pay scale and service benefits; efforts to locate suitable alternative employment starting immediately. The special supernumerary post so created will stand abolished as soon as the alternative employment is located”

II. Delete the existing para 1305.[ Authority: Board's letter No. E(NG)I-2001/RE-3/8 dt.1.7.03]

140_2003

SERIAL CIRCULAR NO. 140_ /2003 Circular letter No. P[R]535/II Dated: 29-08-.2003

Copy of Board's letter No. E(NG)I-2002/PM1/16 dt.2.7.03 is published for information, guidance and

necessary action.

Copy of Board's letter No. E(NG)I-2002/PM1/16 dt.2.7.03 ( RBE No.114/2003)

Sub: Rectification of administrative errors – Grant of proforma promotion –payment of back wages – Question regarding.

In terms of provisions of para 228 of IREM, Vol.I, 1989, the staff who lose promotion on account of administrative error, should on promotion be assigned correct seniority vis-à-vis their juniors already promoted, irrespective of the date of promotion. However, pay in the higher grade on promotion may be fixed proforma at the proper stage but no arrears on this account shall be payable as the concerned staff did not actually shoulder the duties and responsibilities of the higher post.

2. Notwithstanding the above provision in the recent past, a number of employees have approached CAT/Courts and secured judgements in their favour for payment of arrears. However, in one of the SLPs filed against order dated 30.9.1991 of CAT/Ernakulam Bench in OA No.649/9, the Hon’ble Supreme Court by their judgement dated 13.8.1997 in Civil Appeal No.8904 of 1994, (Union of India & Ors. Vs. P.O.Abraham & Ors) have upheld the above provision regarding non-payment of back wages on proforma promotion. A copy of the judgement is sent herewith for information and guidance.

3. The above judgement of the Hon’ble Apex court should be the guiding factor while defending the pending CAT/Court cases (including SLPs, if any) and that may arise in future on the issue. The CPOs should ensure that in all such cases, the judgement is invariably connected and cited to counter the claim for payment of arrears in the type of cases referred to in para 1 above.

Copy of Hon’ble Supreme Court’s Order dated 13.8.97 in Civil Appeal No.8904/1994

IN THE SUPREME COURT OF INDIACIVIL APPELLATE JURISDICTION

CIVIL APPEAL NO.8904 OF 1994

UOI & Others (Appellants)VersusP.O.Abraham & Others (Respondents)

ORDER

This appeal is directed against the order of the Central Administrative Tribunal, Ernakulum Bench in O.A.No.649/90 dated 30th September,1991. Though the appeal challenges the order in its entirety, Mr.Goswami learned counsel for the appellants fairly stated that the appeal is now confined only to the payment of back wages ordered to be given by the Tribunal.

By the order under appeal, the Tribunal has allowed the application which challenged the Railway Board Circular dated 15/17 September, 1964. The said Circular stated:

“No arrears on this account shall be payable as he did not actually shoulder the duties and responsibilities of the higher posts”.

Consequent to the deletion of the above clause further directions were given. Learned counsel submits that the clause, which has been directed to be removed, is in accordance with the judgement of this Court in Virender Kumar, General Manager, Northern Railways, New Delhi Vs Avinash Chandra Chadha & Others (1990) 2 SCR 769. This court, in that case held on principle of ‘ no work no pay’ that

the respondents will not be entitled to the higher salary as they have not actually worked in that post. The clause, which has been directed to be deleted by the Tribunal being in consonance with the ruling of this Court, we are of the opinion that the Tribunal was not right in directing the deletion of that clause. Accordingly, to that extent this appeal is allowed. The result is that the respondent will be given deemed promotion, if any, before retirement and also the benefit in the matter of fixing pensions. No costs.

Sd/-[K. Venkataswami]

Sd/- [V.N. Khare]

New Delhi.August 13, 1997.

141_2003

SERIAL CIRCULAR NO. 141 /2003 Circular letter No. P [R]605/IX Dated: 01 -08-.2003

Copy of Board's letter No. E(NG)I-2003/IC2/2 dt.2.7.03 is published for information, guidance and necessary action. Board's letter dated 28.2.03 quoted therein were circulated as SC No.61/03.

Copy of Board's letter No. E(NG)I-2003/IC2/2 dt.2.7.03 ( RBE No.116/2003)

Sub: Additional incentive to employees who acquires the Diploma of Indian Railway Institute of Logistics & Materials Management, R.K.Puram, New Delhi.

As the Railways are aware in terms of instructions contained in the Board’s letter of even number dated 28.2.2003 when a Railway employee acquires the Diploma of Indian Railway Institute of Logistics & Materials Management a suitable entry in regard to the same should be made in his service Record.

It has now been decided that in respect of selections held for promotion to selection posts, Diploma of Indian Railway Institute of Logistics & Materials Management may be taken into account, along with any other Technical/academic qualifications in awarding marks under the heading “Personality, Address, Leadership and Academic/Technical qualification”. 142_2003

SERIAL CIRCULAR NO. 142 /2003 Circular letter No. P [R]493/I Dated: 01-08-.2003

Copy of Board's letter No. E(G)2003 LE1/4 dt.10.7.03 is published for information, guidance and necessary action.

Copy of Board's letter No. E(G)2003 LE1/4 dt.10.7.03 ( RBE No.120/2003)

Sub: Leakage of revenue – irregularities in staff payments.Ref: AM(S)’s DO letter of even number dated 7.5.2003.

The issue of leakage of revenue due to fraudulent payments of salary was discussed in the Board Meeting held on 22.5.2003 as a part of the standing Agenda where the following minutes were recorded.

“Irregularities in staff payments: The Railway-wise position of the leakage detected during the month of April,2003 was noted. AM/Staff vide his DO letter No.2002/V4/AC10 dated 13 th March,2003 has advised all GMs emphasizing the need to strengthen the administrative machinery and for proactive action to eliminate cases of irregular payments. The existing machinery of Accounts and Personnel Departments should intensify internal checks in order to detect and prevent recurrence of such fraudulent payments. During their inspections, it should be ensured that the extant rules/instructions, prescribed procedures are followed by all. Necessary test checks should be carried out for this purpose”.

Board desire that the directives of the Board as stipulated in the aforesaid Minutes may be noted for strict compliance.


Circular letter No. P [R]23/VI Dated:06 -08-.2003

Copy of Board's letter No. F(E)Spl.2003/ADV.3/4 dt.27.6.03 is published for information, guidance and necessary action.

Copy of Board's letter No. F(E)Spl.2003/ADV.3/4 dt.27.6.03 ( RBE No.104/2003)

Sub: Advances to Government Servants – Rate of Interest on House Building Advance.

A copy of Ministry of Urban Development and Poverty Alleviation’s Office Memorandum No.I-17015/5/97-H-III dated 26.3.2003 on the above subject is sent herewith for information and guidance. Instructions contained therein would apply to Railway servants.

Copy of Ministry of Urban Development and Poverty Alleviation’s Office Memorandum No.I-17015/5/97-H-III dated 26.3.2003


In partial modification of this Ministry’s O.M. of even No. dated 10.4.02, the undersigned is directed to state that the rates of interest for House Building Advances sanctioned to the Government servant for Construction/purchase of houses/flats from April 1,2003 will be as under, until further orders:-S.No.

Amount of advance sanctioned to a Govt.servant

Existing Rate of interest on HBA (Per Annum)

Revised Rates of interest on HBA (Per Annum)

1.2.3.4.

Upto Rs.50,000/-Upto Rs.1,50,000/-Upto Rs.5,00,000/-Upto Rs.7,50,000/-

6%7.5%9.5%10.5%

5%6.5%8.5%9.5%


Circular letter No.P(R)436/IREM/Vol. Dated : 20 -08-03

Copy of Board’s letter no.E(NG)I/2000/PM1/41 dated 7.8.2003 is published for information guidance and necessary action. Board’s letters dt. 3.3.1998, 16.11.1998, 26.7.99 and 8.3.2002 quoted in the correction slip were circulated under SCR/S.C. Nos. 110/98, 12/99, 221/99 and 49/02, respectively.

Copy of Board’s letter no.E(NG)I/2000/PM1/41 dated 7.8.2003 (RBE No. 137/2003)

Sub: Procedure for holding selections for promotion to posts classified as ‘Selection’.

…In terms of extant procedure, selection posts are filled by a positive act of selection consisting of

a written test and /or viva voce; viva voce being a must in every case.

1.1 In cases where written test is held as part of the selection for promotion to the highest grade selection post in a category, the same includes objective type questions for about 50% (in the range of 45% to 55%) of the total marks for the written test. The objective type questions limited to about 25% ( in the range of 20% to 30% ) of the total marks for the written examination, if any, held as part of the selection for promotion to selection posts in the lower grades, have also been introduced vide ACS No.130 issued under this Ministry’s letter of even number dated 8.3.2002 with the stipulation that in order to offset the impact of random answering, there will be negative marking for wrong answers to objective type questions.

2. The staff side in the fora of Departmental Council under the JCM Scheme and the PNM have demanded that:

i) in order to reduce subjectivity to the maximum extent possible in the departmental selections, viva voce should be eliminated on the analogy of viva voce having been eliminated in the recruitments from open market through Railway Recruitment Boards; and

ii) the concept of negative marking should be done away with.

3. Pursuant to deliberations with the staff side, Ministry of Railways have considered the matter carefully and have decided as under:-

i) There will be no viva voce in the departmental selections except in the case of selection, if any, for promotion to the posts in the categories of Law Assistants, Physiotherapists, Telephone Operators and Teachers. For these categories, viva voce is in vogue in the recruitment through Railway Recruitment Boards ( RRBs);

ii) While the objective type questions in the written test held as part of selection for promotion to all selection posts will be retained, the concept of negative marking for wrong answers to the objective type questions as introduced vide ACS No.130 ibid stands withdrawn.

3.1 As a corollary to elimination of viva voce in the departmental selections, the following decisions have also been taken:-

i) Written test will invariably form part of all selections held for promotion to posts classified as ‘selection’ including the posts for which presently only viva voce forms part of the selection.

ii) 15 marks hitherto allotted to viva voce in the selection, which consisted of both written test and viva voce test, will now be added to written test. Accordingly, the total marks allotted to written test for assessing professional ability of the candidates shall be 50 ( both in cases where presently written and viva voce or only viva voce form part of the selection ) except in the case of selection to posts in the categories of Teachers, Law Assistants, Physiotherapists and Telephone Operators for which the existing distribution of marks, namely, 35 for written and 15 for viva voce will continue to be in force.

4. It has also been decided that the procedure as revised above will be applicable to selections notified on or after the date of issue of this letter.

4.1 All the remaining procedure prescribed for holding selections including constitution of Selection Boards will remain unaltered.

5. Accordingly, the Indian Railway Establishment Manual, Volume I,1989, is amended as per ACS No.150 enclosed.

INDIAN RAILWAY ESTABLISHMENT MANUAL VOLUME I . (1989 EDITION)ADVANCE CORRECTION SLIP NO. 150

Chapter II, Section ‘B’-rules governing the promotion of Group ‘C’ staff.

1. In the existing para 215:

i) For the existing sub-para (a) substitute the following:-

“Selection post shall be filled by a positive act of selection made by Selection Boards, from amongst the staff eligible for selection. The positive act of selection shall consist of only written test to assess the professional ability of the candidates, for which reasonable advance notice should be sent, except in the case of selection for promotion to posts in the categories of Teachers, Law Assistants, Physiotherapists and Telephone Operators, where the positive act of selection shall consist of both written test and viva- voce test. The staff in the immediate lower grade with a minimum of two years service in that grade only will be eligible for promotion, unless a longer length of service in the lower grade has been stipulated as a condition of eligibility for promotion in a particular category. The service for this purpose includes service, if any, rendered on adhoc basis followed by regular service without break. The condition of two years service should stand fulfilled at the time of actual promotion and not necessarily at the stage of consideration. If by virtue of the above rule, a junior is eligible for promotion, his senior also will be eligible for such promotion, even though he might not have put in a total service of two years, or more, ( if stipulated in particular category in the lower grade)”.

ii) In sub paras (c) and (d) the words and figures “para 216” should be corrected to read as “para 219”.iii) Delete sub-para (ee) as separated from the original sub-para (e) vide ACS No.82 issued under this Ministry’s letter no.(NG)I-99/PM1/15 dated 26.7.1999.

II. In the existing para 219:

i) In the existing sub-para (b) as modified vide ACS No.40 issued under the Ministry’s letter no.(NG)I-95/PM1/14 dated 3.3.1998, delete the words “if such a test is” appearing in the first sentence of the sub-para.ii) For the existing para (c) as modified vide ACS No.130 issued under the Ministry’s letter no.(NG)I-2000/PM 1/41 dated 8.3.2002, substitute the following:

“(c) ( i) In the written test held as part of the selection for promotion to the highest grade selection post in a category, objective type questions should be set for about 50% (in the range of 45% to 55%) of the total marks for the written test. In the written test held as part of the selection for promotion to other lower grade selection posts, objective type questions should be set to the extent of about 25% ( in the range of 20% to 30% ) of the total marks for the written test.

(ii) : The provision at (i) above will be applicable to selections in all departments except Accounts Department”.

iii) For the existing Note (iii) below sub-para(g) as modified vide ACS No.66 issued under the Ministry’s letter no.(NG)I-98/PM1/11 dated 16.11.1998, substitute the following:-

“Candidates must obtain a minimum of 60% marks in professional ability and 60% marks of the aggregate for being placed on the panel. In a few cases where both written and oral tests are held for adjudging the professional ability, the written test should not be of less than 35 marks and the candidates must secure 60% marks in written test for the purpose of being called in viva-voce test . Provided that 60% of the total of the marks prescribed for written examination and for seniority will also be the basis for calling candidates for viva-voce test instead of 60% of the marks for the written examination only; marks for seniority being awarded on notional basis. However, it should be specifically made clear to them that they are being called for interview based on the marks for seniority awarded on notional basis and that empanelment will be subject to their securing 60% marks in the professional ability ( written test and viva voce test) and 60% in the aggregate.”

iv) For the existing entries against item (1) of the table at the end of clause (i) of the sub-para (I) as modified vide ACS No.66 issued under the Ministry’s letter no.(NG)I-98/PM1/11 dated 16.11.1998, substitute the following under the columns “Factors/Headings, Maximum Marks and Qualifying Marks respectively”.

“(1) Professional ability 50 30 ”

“v) For the existing sub-clause(ii) of sub-para (j), substitute the following:

“In a few cases where both written test and viva-voce test are held to assess the professional ability of the candidates, all those who secure not less than 60% marks in the written test should be called for viva-voce test.”

(Authority: Ministry of Railways’ letter No. E(NG)I-2000/PM1/41 dated 07.08.2003).


Circular letter No. P(R)563/V Dated : 29-08-03

Copy of Board’s letter no.(NG)II/94/RR-1/29 dated 6.8.03 is published for information, guidance and necessary action. Board’s letters dated 10.5.99 and 2.8.2000 quoted therein were circulated as S.C.No.145/99 and 179/2000, respectively.

Copy of Board’s letter No. E(NG)II/94/RR-1/29 dated 6.8.03 (RBE No.135/03)

Sub: Upper age limit for direct recruitment to Group ‘C’ & ‘D’ on the Railways.Ref:Railway Board’s letter no.(NG)II/94/RR-1/29 dated 2.8.2000.

Attention is invited to this Ministry’s letter under reference vide which the currency of the relaxation contained in Board’s letter of even number dated 10.5.99 was extended for a period of 3 years i.e. upto 3.8.2003.

The matter has been reviewed by the Board and it has been decided that the currency of the aforementioned relaxation in upper age limit in direct recruitment to Group ‘C’ & ‘D’ categories on the Railways may be extended further for a period of one year i.e. upto 3.8.2004.



Copy of Board's letter No. E[NG]I/2002/PM2/9 dated: 11-08-03 is published for information, guidance and necessary action. Copy of S.C. Railway’s letter dated 5-09-02 quoted therein is enclosed.

Copy of Board's letter No. E[NG]I/2002/PM2/9 dated: 11-08-03 ( RBE No.139/2003)

Sub: Scheme of GDCE for filling up a part of Direct Recruitment quota posts in Group ‘C’ categories – consideration of RPF personnel.

Reference correspondence resting with South Central Railway’s letter No. P[R]543/V dated 05-09-02 on the above subject.

2. The question whether RPF/RPSF Personnel should be considered eligible to appear in the GDCE or other Departmental selections for appointment/promotion to posts in Departments other than RPF/RPSF in the Railways has been considered carefully by the Board in consultation with the Ministry of Home Affairs. As the Railways are aware, the scheme of GDCE has been introduced with the main objective of facilitating redeployment of surplus staff either by redeployment of such staff in the posts vacated by staff selected under GDCE or surplus eligible staff themselves getting selected under the scheme. However, the selection of RPF/RPSF staff under the GDCE cannot in any way facilitate redeployment of surplus staff. In view of this and on the analogy of practice being followed by the Central Police Forces [CPFs] under the control of the Ministry of Home Affairs as also the very nature of job and the method of recruitment in RPF/RPSF, it has been decided that the RPF/RPSF Personnel cannot be allowed to appear in the GDCE. They will also not be eligible to appear in other Departmental selections in Departments other than RPF/RPSF. However, the past cases decided otherwise will not be reopened.

Copy of this Railway’s letter No. P[R]543/V dated 05-09-02.

Sub: Scheme of GDCE for filing up 25% Direct recruitment vacancies in certain Group ‘C’ categories – Consideration of RPF personnel.

***The Railway Board, in their letter No. E[NG]I/92/PM2/16 dated 20-8-93 introduced the scheme

of General Departmental Competitive Examination to fill up 25% of the net direct recruitment vacancies to accelerate the process of redeployment of surplus staff. It was mentioned, inter-alia, in the said circular that the zone of consideration for GDCE would encompass staff belonging to all the departments/ branches in divisions/workshops/Headquarters Office/Extra Divisional Office/Production Unit, as the case may be, subject to their applying through proper channel in response to the notification for GDCE.

A doubt has arisen on this Railway as to whether the RPF personnel may be considered amongst the staff of other departments for GDCE.

The matter may please be examined and the doubt clarified early.


Circular letter No. P(R)673/III Dated : 20 -10-03

Copy of Board’s letter no.(MPP)2001/6/2 dated 16.7.2003 is published for information, guidance and necessary action. Board’s letter dated 6.6.03 quoted therein was circulated as S.C.No.113/03.

Copy of Board’s letter no.(MPP)2001/6/2 dated 16.7.2003 (RBE No.124/03)

CORRIGENDUM


Ref: Board’s letter of even number dated 6.6.03.

Kindly read the para 1 of the above referred letter as:-

“In continuation of Board’s letter of even number dated 18.5.2001 (RBE No.98/2001) it has been decided that the allotment of trainees of ICF may be changed from”



Circular letter No.P [R]473 /V Dated: 29 -08-2003

Copy of Board’s letter no.(W)97/PS 5-1/62 dated 8.7.03 is published for information, guidance and necessary action. Board’s letter dated 7.4.2000 quoted therein was circulated as S.C.No.85/2000.

Copy of Board’s letter No. E(W)97/PS 5-1/62 dated 8.7.03 (RBE No119/03)

Sub: Revised pay limit for “RCP” and “School Card Pass”.Ref: Board’s letter of even number dated 7.4.2000.

Consequent upon revision of pay scales under V Central Pay Commission, revised pay limit for “RCP” and “School Card Pass” has been fixed vide Board’s letter of even number dated 7.4.2000. In the revised pay limit for First Class, a higher pay limit over the Privilege Pass entitlement has been fixed for “RCP” and “School Card Pass’ in respect of employees who were appointed prior to 10.11.1987, whereas entitlement for First Class under “RCP”, “School Card Pass’ and ‘Privilege Pass’ is the same in respect of employees who were appointed after10.11.1987. At the instance of Staff Side, it has now been decided by Board that pay limit for entitlement of First Class Pass under ‘RCP”, “School Card Pass” and “Privilege Pass’ should be the same in respect of employees who were appointed prior to 10.11.1987.

2. As a result of the above, decisions of the Board, the pay limit for entitlement of First Class on ‘RCP’ and “School Card Pass’ in respect of Railway Servants appointed during different periods shall be as follows:-

i. Employees appointed prior to 1.8.1969 and drawing pay of Rs.4900/- or above, provided they are in a scale the maximum of which is Rs.6000/- or above.

ii. Employees appointed during the period from 1.8.1969 to 10.11.1987 and whose pay is Rs.5375/- or above, provided they are in a scale maximum of which is Rs.7000/- or above.

iii. Employees who are appointed during the period from 11.11.1987 to 1.2.1999 and whose pay is Rs.7250/- or above, or those who are in a scale the minimum of which is Rs.6500/-.

iv. Employees who are appointed after 1.2.1999 and whose pay is Rs.7600/- or above, or in a scale minimum of which is Rs.6500/- or above.

3. In all other aspects, the provisions of Railway servants (Pass )Rules, 1986 (2nd Edition 1993) shall apply.

4. In view of above, Schedule-III (School Pass) and Schedule-VI (Residential Card Pass) of Railway Servants (Pass) Rules, 1986 (Second Edition 1993) as amended as per ACS No.21, is further modified as per Advance Correction Slip No.41 enclosed.


Advance Correction Slip No.41 Railway Servants (Pass) Rules, 1986 (2nd Edition 1993)

I. Schedule III (School Pass)

Replace Column No.3 against School Card Passes as under

Category Entitlement/Facilities1 2

I. Group ‘A’ & Group ‘B’ Gazetted) I Class “A”I. Non-Gazetted Group ‘B’ & Group’C’ employees

a) Appointed prior to 1.8.69i. Drawing pay of Rs.4900/- or above, provided the employees are in a scale the maximum of which is Rs.6000/- or above.ii. Employees other than those covered Under Item (i) above.

I Class

II/Sleeper Class

b) Appointed during the period from 1.8.69 to 10.11.1987i. Drawing pay of Rs.5375/- or above, provided they are in a scale, the maximum of which is Rs.7000/- or above.ii. Employees other than those covered Under Item (i) above.

I Class

II Sleeper Classc) Appointed during the period from 11-11.1987 to 1.2.1999i. Drawing pay of Rs.7250/- or above, or those who are in a scale, the minimum of which is Rs.6500/- or above.ii. Employees other than those covered Under Item (i) above.

I Class

II/Sleeper Class

d) Employees appointed after 1.2.1999i. Employees in pay scale minimum of which is Rs.6500/- or above.ii. Employees drawing pay of Rs.7600/- or above.iii. Employees in pay scales of Rs.5000-8000 and

Rs.5500-9000 and drawing pay of Rs.7250/- or above but less than Rs.7600/-.

iv. Employees other than those covered under (i),(ii) and (iii) above.

I Class

I Class

IInd Class “A”

II/SleeperIII. Group ‘D’ II/Sleeper Class

II. Schedule VI (Residential Card Pass)Replace Column No.3 with the following:-

Category EntitlementI. Group’A’ & Group ‘B’ (Gazetted) I Class ‘A’II. Non-Gazetted Group ‘B’ & Group ‘C’ employeesa) Appointed prior to 1.8.69i. Drawing pay of Rs.4900/- or above, provided the

employees are in a scale the maximum of which is Rs.6000/- or above.

ii. Employees other than those covered Under Item (i) above.

I Class

II/Sleeper Class

b) Appointed during the period from1.8.1969 to 10.11.1987i. Drawing pay of Rs.5375/- or above, provided

they are in a scale, the maximum of which is Rs.7000/- or above.

ii. Employees other than those covered Under Item (i) above.

C) Appointed during the period from 11-11.1987 to 1.2.1999i. Drawing pay of Rs.7250/- or above, or those

who are in a scale, the minimum of which is Rs.6500/- or above.

iii. Employees other than those covered Under Item (i) above.

I Class

II Sleeper Class

I Class

II Sleeperd) Employees appointed after 1.2.1999i. Employees in pay scale minimum of which is Rs.6500/- or above.ii. Employees drawing pay of Rs.7600/- or above.iii. Employees in pay scales of Rs.5000-8000 and Rs.5500-9000 and drawing pay of Rs.7250/- or above but less than Rs.7600/-.iv. Employees other than those covered under (i),(ii)

and (iii) above.

I Class

I Class

IInd Class “A”


Note:i. No attendant is allowed in Residential Card Pass.

(Authority: Board’s letter no.(W)97PS5-1/62 dated 8.7.2003)



Copy of Board’s letter No. E(G)2003 QR1-2 dated 1.8.2003 is forwarded for information, guidance and necessary action. Board’s letters dated 18.7.2000 (not 18.7.2002) and 14.2.2002 quoted therein were circulated as S.C.No.169/2000 & 39/2002.

Copy of Board’s letter No. E(G)2003 QR1-2 dated 1.8.2003 (RBE No.132/03)

Sub: Retention of Railway accommodation at the previous place of posting by Officers/staff on deputation to Konkan Railway Corporation Ltd.(KRCL).

Ref: Railway Board’s letter no.(G)2001 QR1-9 dated 14.2.2002.

Further to Board’s letter quoted above, Ministry of Railways ( Railway Board) in exercise of their powers contained in their letter no.(G)99 QR1-16 (Pt) dated 18.7.2002 have further reviewed the matter and have decided that the facility of retention of Railway accommodation at the previous place of posting in favour of the officers/staff on deputation to KRCL may be extended upto 30.9.2003 only on payment of special licence fee.

KRCL must arrange for the accommodation of their officers/staff by leasing houses if necessary. No further extension beyond 30.9.2003 shall be entertained.


150_2003

SERIAL CIRCULAR NO. 150 /2003Circular letter No.P [R]554/IV Dated:29 -08-2003

Copy of Board’s letter no.(G)2002 RN 5-11 dated 15.7.03 is published for information, guidance and necessary action. Board’s letter dated 12.4.02 quoted therein was circulated as S.C.No.65/02.

Copy of Board’s letter No. E(G)2002 RN 5-11 dated 15.7.03 (RBE No.123/03)

Sub: Retention of Railway quarter by the staff belonging to Catering Department of Indian Railways on their transfer/ deputation to Indian Railway Catering and Tourism Corporation (IRCTC).

In terms of Board’s letter no.(G)2001 RN5-5 dated 12.4.2002, Railway Officers/staff on deputation to IRCTC were permitted retention of Railway quarter at the previous place of their posting for a period of 5 years from the date of incorporation of IRCTC, i.e., from 27.9.99 to 26.9.2004.

2. Consequent upon the decision of the Central Government in the Ministry of Railways regarding transfer of the entire catering function of Catering Department of Indian Railways to Indian Railway Catering and Tourism Corporation (IRCTC), a Public Sector undertaking, under the administrative control of the Ministry of Railways, along with posts and staff on deemed deputation basis, the question of retention of Railway accommodation by such of the staff beyond permissible period of 26.9.2004, communicated in terms of this Ministry’s letter referred to above, was examined by Board in their meeting held on 16.1.2003 and 24.4.2003. Keeping in view the public interest and in order to enable IRCTC to make their own arrangements for providing accommodation to staff of the erstwhile Catering Department, a conscious decision has been taken that such of the staff of Catering Department of Indian Railways, who enjoyed the facility of Railway quarter before moving over to IRCTC, should be allowed to retain said Railway quarter(s)/ accommodation under their occupation even after being absorbed in IRCTC after exercising their option under the extant rules, upto 31.3.2010.It may please be noted that after 31.3.2010, all the Railway quarters shall automatically revert back to the Railways with immediate effect.

3. The rent chargeable for the period of retention upto 26.9.2004 has already been detailed in Board’s letter no.(G)2001 RN 5-5 dated 12.4.2002, referred to above. The same arrangement in respect

of charging of rent from the above category of staff shall continue to be followed for retention beyond 26.9.2004 upto 31.3.2010.

4. The facility of retention of Railway accommodation provided for in paragraph 2 above shall be available only to such staff who are being transferred to IRCTC with work and post as a result of the decision to transfer the catering activities to IRCTC.

5. It may please be noted that a Railway quarter which falls vacant after the retirement of these staff shall revert back to the Railway unit to whom the quarter belong and in no case be re-allotted to a staff of IRCTC under any circumstances.

6. This has the approval of President and issues with the concurrence of the Finance Directorate of the Ministry of Railways.INDEX OF SERIAL CIRCULARS FOR THE YEAR 2003151 152 153 154 155 156 157 158 159 160 161 162163 164 165 166 167 168 169 170 171 172 173 174175 176 177 178 179 180 181 182 183 184 185 186187 188 189 190 191 192 193 194 195 196 197 198199 200 201 202 203 204 205 206 207 208 209 210211 212 213 214 215 216 217 218 219 220

151_2003

SERIAL CIRCULAR NO. 151 /2003Circular letter No.P( R) 473/V Date: 25-09-2003

Copy of Board’s letter No.E(W)2003 PS 5-1/9 dated 1.9.03 is published for information, guidance and necessary action.

.Copy of Board’s letter No. E(W)2003 PS 5-1/9 dated 1.9.03 (RBE No.154/03)

Sub: Medical Pass - Provision for two attendants.

The CLW Staff Council, in their meeting held in June, 2003, has demanded that two attendants should be provided to a physically handicapped or unconscious or paralyzed or mentally retarded patient on the same lines as provided under Schedule VII item 2B(III) of Railway Servants Pass Rules 1986 (2 nd

Edition 1993) to patients in big plaster, where one attendant cannot lift the patient.

2. The matter has been carefully considered by Board, and it has been decided by Board that when no family member is accompanying a physically handicapped or unconscious or paralyzed or mentally retarded patient, two attendants in the same class may be provided on the express recommendations of the medical officers.

3. In view of the above position, Railway Servants (Pass) Rules,1986 (2nd Edition 1993) may be amended as per Advance Correction Slip no.43 enclosed.

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4. In all other respects provision of Railway Servant (Pass) Rules, 1986 (2nd Edition 1993) shall apply.


Advance Correction Slip no.43 to the Railway Servants (Pass) Rules,1986 (2nd Edition 1993)

Item 2(B)(III), under Schedule VII (Special Passes) may be replaced as under:

“If the patient is in big plaster, or physically handicapped or unconscious or paralyzed or mentally retarded, where one attendant cannot lift the patient, two attendants in the same class may be provided on the express recommendation of the Medical Officer.[Authority: E(W)2003PS5-1/9 dt.1.9.03.]


Circular letter No. P [PC]487/V/Imp/97/Vol. Dated: -09-.2003

Copy of Board’s letter No. PC-V/98/1/11/23 dated 14.8.2003 is published for information, guidance and necessary action. Board’s letters dated 7.3.2003, 25.6.03 and 29.5.98 quoted therein were circulated as S.C.No.65/03, 130/03 and 147/98.

Copy of Board’s letter No. PC-V/98/1/11/23 dated 14.8.2003 (RBE No.138/03)

Sub: Implementation of improved pay scales to Accounts staff – revision of option

.…..Consequent to implementation of Ministry of Railways’ letter of even number dated 7.3.03 and

letter No.PC-V/97/1/11/14 dated 25.6.03 granting improved pay scales to Railway Accounts staff and Stock Verifiers respectively, references have been received from Zonal Railways for grant of option to Railway servants on implementation of the improved pay scales to Accounts staff and stock verifiers.

The matter has been examined in the light of Railway Board’s letter No.PC-V/98/I/6/3 dated 29.5.98 and it has been decided that Railway Accounts staff and Stock Verifiers can exercise a fresh option to get their pay fixed in the improved pay scale from the date of their increment, falling after 1.1.96.

Option shall be exercised within a period of three months from the date of issue of these orders. Option once exercised shall be final.

153_2003

SERIAL CIRCULAR NO. 153 /2003Circular letter No.P [R]563/VDated: 29 -08-.2003

Copy of Board’s letter No.2003-E(SCT)I/102/2 dated 5.8.03 is published for information, guidance and necessary action.

Copy of Board’s letter No. 2003-E(SCT)I/102/2 dated 5.8.03 (RBE No.134/03)

Sub: No competitive/recruitment examination on the occasions of festival of any minority community.

Recommendation No.2 of the National Commission for Minorities, made in their 8 th Annual Report for the year 1.4.2000 to 31.3.2001, received through Ministry of Social Justice & Empowerment has been reproduced below:

“The Commission made a recommendation to the major recruiting agencies like UPSC, SSC, Banking Recruitment Board that no competitive/recruitment examination should be fixed on the occasions of festival of any minority community”.

This recommendation has been accepted by Ministry of Railways. It is desired that no competitive examination be conducted on the occasions of festivals of Minority Communities.


Circular letter No. P[R]171/III Date: -09-2003

Copy of Board’s letter No. 94-E(SCT)I/39/1 dated 31.7.03 is published for information, guidance and necessary action. Board’s letters dated 27.5.94 and 21.8.97 quoted therein were circulated as S.C.No.58/94 and 157/ 97, respectively.


Sub: Model Roster for recruitment on local/regional basis.Ref: Board’s letter No.94-E(SCT)I/39/1 dated 27.5.94.

Attention is invited to Board’s letter referred to above vide which separate percentages of reservation for SCs/STs/OBCs were fixed for each Zonal Railway/Production unit etc. Subsequently, vide Board’s letter No.95-E(SCT)I/49/5(1) dated 21.8.97, all the Zonal Railways/Production Units were advised to prepare their own post based rosters for direct recruitment to Group ‘C’ and Group ‘D’ posts normally attracting candidates from a locality/region. In the recent past some of the Railways have pointed out that they are facing difficulties in filling up the posts reserved for STs in Group ‘D’ and Group ‘C’ upto Grade Rs.4500-7000 in promotion category since the percentage of reservation in direct recruitment for STs is less than the percentage of reservation in promotion i.e. 7.5.%.

The matter has been examined in consultation with DOP&T who have clarified that as per existing instructions the percentages of reservation for SCs, STs and OBCs in case of direct recruitment made on all-India basis by open competition is 15%, 7.5% and 27% respectively.

Board, after careful consideration and in supersession of their letter dated 27.5.94 referred to above have decided that henceforth percentages of reservation for SCs, STs and OBCs for each Railway/Production unit in direct recruitment of all the Group ‘D’ and Group ‘C’ posts will be 15%, 7.5% and 27% respectively. As such, post based rosters issued vide Board’s letter No.95-E(SCT)I/49/5(1) dated 21.8.97 will uniformly be applicable in all the cases of direct recruitment in Group ‘D’ and Group ‘C’ posts filled by open competition. This will have prospective effect.


Circular letter No.P[R]535/III Date:12-09-2003

Copy of Board’s letter No.E(D&A)2003/RG 6/14 dated 29.7.2003 is published for information, guidance and necessary action. Board’s letters dated 21.1.93quoted therein was circulated as S.C.No.12/93 and 16/93, respectively.

Copy of Board’s letter No. E(D&A)2003/RG 6/14 dated 29.7.2003 (RBE No.130/03)

Sub: Promotion of Railway servants against whom disciplinary/court proceedings are pending - applicability of extant instructions to review DPC/supplementary selection regarding.

Attention is invited to Board’s letters No.E(D&A)92/RG 6-149(A) and No.E(D&A)92/RG 6-149(B) both dated 21.1.1993 wherein the procedure and guidelines to be followed respectively in case of promotion of gazetted and non-gazetted railway servants against whom disciplinary/court proceedings are pending, were laid down.

The applicability of the procedure in the above instructions to the cases where a review DPC etc. are held, has been considered by the Board in light of the guidelines issued by the Department of Personnel & Training and it has been decided that the procedure brought out in Board’s letters of 21.1.1993 referred to above will not be followed by the review DPC in the case of gazetted railway servants or supplementary selection in the case of non-gazetted railway servants if no disciplinary proceeding or criminal prosecution was pending against the railway servant or he/she was not under suspension at the time of meeting of the original DPC/Selection or before promotion of his junior on the basis of the recommendation of the original DPC/selection.

156_2003

SERIAL CIRCULAR NO. 156 /2003Circular letter No. P[R]563/V Date: 12-09-2003

Copy of Board’s letter No.E(NG)II/2003/RC-2/7 dated 28.7.03 is published for information, guidance and necessary action.

Copy of Board’s letter No. E(NG)II/2003/RC-2/7 dated 28.7.03 (RBE No.128/03)

Sub: Appointment of Persons with Disabilities against unreserved vacancies.

Department of Personnel & Training, Ministry of Personnel, Public Grievances & Pension had received some references seeking clarification whether persons with disabilities can be considered for appointment against a vacancy which is not reserved for them. It has been clarified by DOP&T that:

“Vacancies reserved for any category need to be filled by persons belonging to that category and such vacancies are not open to others. On the other hand unreserved vacancies are open to all and reserved category candidates cannot be denied the right to compete for appointment against such vacancies, provided they are otherwise eligible. In other words, while vacancies reserved for any specific category are meant for persons of that category only, unreserved vacancies are open to all, including the reserved category candidates. It means that a person with disability can be appointed against an unreserved vacancy, provided the post is identified suitable for the persons with disabilities of the relevant category”.



Copy of Board’s letter No.E(NG)I/99/PM 7/17 dated 28.7.2003 is published for information, guidance and necessary action. Board’s letter dated 20.8.2001 quoted therein was circulated as S.C.No.190/01.

Copy of Board’s letter No. E(NG)I/99/PM 7/17 dated 28.7.2003 addressed to GM/ICF and copied to GMs/All IR. (RBE No.127/03)

Sub: Selection of intermediate Apprentices from amongst Skilled Artisans for absorption as JE Gr.II in the pay scale of Rs.5000-8000 in various Departments.

Reference your D.O .letter No.PB/S3/EL/2/12/114/Vol.IV dt.28.5.03 addressed to Shri S.Dhasarathy, Member (Mech), Railway Board, on the above subject.

2. Your suggestions to specify the ITI/Act Apprenticeship trades which will make the employees eligible for appearing in the selection for induction as Intermediate Apprentices and prescribe the qualification of Diploma in the relevant branch of engineering in addition to ITI/Act Apprenticeship or 10+2 (science stream) as eligibility condition for appearing in the said selection, have been considered by the Board carefully. While the suggestion to prescribe the qualification of Diploma in the relevant branch of engineering has not been accepted, a separate communication regarding the suggestion for specifying the trades will follow.

3. As regards the eligibility of employees having the qualification of Diploma or Degree in the relevant branch of engineering for appearing in the selection for induction as Intermediate Apprentices, it appears that your appreciation that with the qualification of ITI/Act Apprenticeship being prescribed, they stand debarred from appearing in the said selection, is based on the instructions contained in this Ministry’s letter No.E(NG)II/2001/RR-1/6 dt. 20.8.2001 in which it was inter alia clarified to one of the RRBs that Degrees and Diplomas are not acceptable in lieu of ITI unless specifically stated as acceptable. It is clarified that this condition will not apply to selections held for induction as Intermediate Apprentices for absorption as JE Grade II in different Departments. Accordingly, if the employees otherwise eligible have the qualifications of Degree or Diploma in the relevant branch of engineering, they will be eligible to appear in the selection for induction as Intermediate Apprentices along with those with qualification of ITI/Act Apprenticeship or 10+2 (science stream).

158_2003

SERIAL CIRCULAR NO. 158 /2003Circular letter No. P[R]171/III Date: 05-09-2003

Copy of Board’s letter No. 2003-E(SCT)I/71/2 dated 31.7.2003 is published for information, guidance and necessary action.


Sub: Validity period of OBC certificate and verification of community and ‘non-creamy layer’ status of OBC candidates.

Please find enclosed a copy of DOP&T’s O.M.36033/4/97-Estt.(Res) dated 25.7.2003 on the subject quoted above for information and strict compliance.

Ministry of Personnel, Public Grievances and Pensions, Department of Personnel and Training’s OM No.36033/4/97-Estt(Res) dated 25.7.2003.


The undersigned is directed to say that a question has arisen about the validity period of certificates issued to the candidates belonging to other backward classes for the purpose of reservation in services. The OBC certificate consists of two parts - first part indicates that the concerned person belongs to a community listed as OBC and the second part indicates that the candidate does not fall in the creamy layer. While the OBC status of a candidate may change only when the community of the concerned candidate is removed from the OBC list, his/her creamy layer status may change any time. In view of it is not possible to determine fixed validity period for the OBC certificate.

2. Every candidate seeking reservation as OBC is required to submit a certificate regarding his/her ‘OBC status and non-creamy layer status’ issued by an authority mentioned in DOPT Office Memorandum No.36012/22/93-Estt.(SCT) dated 15.11.1993. The OBC status and/or ‘non-creamy layer status’ of the candidate, as pointed out in para above, may change after issue of the certificate making him/her ineligible for reservation. In order to ensure that candidates not eligible to get reservation do not seek reservation, a declaration, in addition to certificate issued by the competent authority, may be obtained from the candidates seeking reservation as OBCs in the following format:

“I,___________________ son/daughter of Shri_________________ resident of village/town/city_______________________ district__________________________state

___________________ hereby declare that I belong to the ________________ community which is recognized as a backward class by the Government of India for the purpose of reservation in services as per orders contained in Department of Personnel and Training Office Memorandum No.36012/22/93-Estt(SCT) dated 8.9.1993. It is also declared that I do not belong to persons/section (Creamy Layer) mentioned in column 3 of the Schedule to the above referred Office Memorandum dated 8.9.1993”.

3. The appointing authority, before appointing a person seeking appointment on the basis of reservation to OBCs should verify the veracity of the community certificate submitted by the candidate and also the fact that he/she does not fall in creamy layer on the crucial date. The crucial date for this

purpose may be treated as the closing date for receipt of applications for the post except in cases where crucial date is fixed otherwise.

4. It was decided vide this Department’s Office Memorandum No.36033/9/95-Estt(SCT) dated 10.5.1995 that in case of appointments against vacancies reserved for OBCs a clause in the offer of appointment would be inserted to the effect that appointment will be provisional and subject to verification of the community certificate. Since reservation is available only to such OBC candidates who do not fall in the creamy layer, it is necessary that the clause inserted in the offer of appointment should be modified so as to take care of creamy layer status of the candidate also. It is therefore, decided that the following modified clause may be included in the offer of appointment in place of clause prescribed vide Office Memorandum dated 10.5.1995.

“The appointment is provisional and is subject to the community certificate being verified through the proper channels. If the verification reveals that the claim of the candidate to belong to Other Backward Classes or not to belong to creamy layer is false, his/her services will be terminated forthwith without assigning any further reasons and without prejudice to such further action as may be taken under the provisions of Indian Penal Code for production of false certificate”.

5. All Ministries/Departments are requested to bring the contents of this Office Memorandum to the notice of all authorities under them for information and compliance.


Circular letter No. P[R]579/V Date: 05-09-2003

Copy of Board’s letter No.E(P&A)I-2003/RT-4 dated 30.7.2003 is published for information, guidance and necessary action. Board’s letters dated 9.11.77 and 22.8.85 quoted therein were circulated as S.C.No.140/77 and 146/85, respectively.

Copy of Board’s letter No. .E(P&A)I-2003/RT-4 dated 30.7.2003 (RBE No.126/03)

Sub: Scheme of Voluntary Retirement for Railway employees.Ref: Board’s letter No.E(P&A)I-77/RT-46 dated 9.11.1977 and 22.8.1985.

Attention is invited to the provisions contained in para 3(xii) of Board’s letter No.E(P&A)I-77/RT-46 dated 9.11.1977 and Para 2 of Board’s letter No.E(P&A)I-77/RT-46 dated 22.8.1985 according to which a Railway servant giving notice of voluntary retirement may also apply, before the expiry of the notice, for the leave standing to his credit which may be granted to him to run concurrently with the notice period except in the case of Extra-ordinary leave as such leave whether on medical ground or on private affairs cannot be termed as leave standing to the credit of a Railway servant.

2. The instructions contained in para 3(xii) of the Board’s letter No.E(P&A)I-77/RT-46 dated 9.11.1977 and 22.8.85 after review stands modified as under:-

A Railway servant giving notice of voluntary retirement may also apply, before the expiry of the notice, for the leave standing to his credit which may be granted to him to run concurrently with the period of notice. Extra ordinary leave is not termed, as leave standing to his credit and therefore, it cannot run concurrently with the period of notice given by him for seeking voluntary retirement. In case, a Railway servant applies for voluntary retirement while already on extra ordinary leave other than on medical ground, the notice period need not be insisted upon and his request may be accepted with immediate

effect provided he is clear from vigilance angle. However, if a Railway servant while already on extra ordinary leave on medical ground, applies for voluntary retirement, the notice period, if any, given may be accepted and he may be allowed to retire after the expiry of the notice period subject to vigilance clearance.

3. This issues with the concurrence of the Finance Directorate.


Circular letter No.P( PC)487/V/97/Pension/Vol.III. Date: -09-2003

Copy of Board’s letter No. F(E)III/97/PN1/22 dated 27.8.03is published for information, guidance and necessary action. Board’s letter dated 29.10.99, 5.11.97 and 8.10.97 quoted therein were circulated as S.C.No.314/99, 181/97 and 169/97 respectively.

Copy of Board’s letter No. F(E)III/97/PN1/22 dated 27.8.03 (RBE No.152/03)

Sub: Revision of pension – average emoluments of Government servants who have opted to come over to revised pay scales and retired within the period of 10 months from the date of coming over to the revised scales of pay.

……

In terms of Para 3(A) of Board’s letter of even no.dated 29.10.99, the formula for calculating the emoluments for the period during which pay was drawn in the pre-revised scales in respect of Railway servants, who retired within 10 months from the date of coming over to the revised scales of pay, as contained in Para 9(I) of Board’s letter of even no. dated 5.11.97, has been substituted so as to include along with the existing basic pay the dearness allowance upto CPI 1510 i.e. @ 148%, 111% and 96% of the basic pay, as the case may be and notional increase of basic pay by applying the fitment benefit of 40% of the basic pay in the pre-revised pay scales in addition to the first and second instalments of interim relief appropriate to the basic pay. For the period during which pay is drawn in the revised scale, basic pay in the revised scale shall be taken into account. The average emoluments shall thus be worked out for the purpose of determining pension.

In terms of para 7(a)(ii)(b) of Board’s letter No.PC-V/97/I/RSRP/1 dt.8.10.1997, if the amount arrived at by adding together 405 of the basic pay and the “existing emoluments” is more than the maximum of the revised scale, the pay shall be fixed at the maximum of that scale. Since no such ceiling has been laid down in Board’s letter dt.29.10.99, one of the Railway administrations has sought confirmation as to whether the emoluments calculated in terms of para 3 (A) thereof, which exceed the maximum of the revised scale of pay, should be restricted to the said maximum pay.

The matter has been examined in consultation with the nodal departments on pensionary matters viz. The Department of Pension & Pensioners’ Welfare and the Department of Expenditure. It is confirmed that whenever the emoluments calculated in terms of para 3(A) of Board’s letter of even no. dated 29.10.99 exceed the maximum of the revised scale of pay, they should be restricted to the maximum of the revised scale of pay.

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SERIAL CIRCULAR NO. 161 /2003Circular letter No. P[R]673/III Date: -09-2003

Copy of Board’s letter No.E(MPP)2001/3/9 dated 10.7.03 is published for information, guidance and necessary action. Board’s letter dated 28.10.02 quoted therein was circulated as S.C.No.235/02. The list of Training Centres mentioned in Para 2 of Board’s letter dated 10.07.03 was circulated under S.C.No.235/02, which may be connected.

Copy of Board’s letter No. .E(MPP)2001/3/9 dated 10.7.03 (RBE No.121/03)

Sub: List of Training Centres on Indian Railways.

In continuation of Board’s letter of even number dated 28.10.2002, Ministry of Railways have decided to include the following training centres under Main Training Centres and Other Training Centres as shown below:-

Main Training Centres .

Welding Training Centre/Diesel Locomotive WorksWelding Training Centre/Integral Coach FactoryWelding Training Centre/Rail Coach Factory

Other Training CentresCentral Railway

Area Training Centre/BhopalBasic Training Centre (ELW)/BhusawalBasic Training Centre(Diesel)/PuneBasic Training Centre(ELS)/BhusawalBasic Training Centre/(ELS)/KalyanBasic Training Centre/Kurla Car Shed/MumbaiDiesel Training Centre/ItarsiDivisional Training Centre/BhusawalDivisional Training Centre/BhopalDivisional Training Centre/DaundDivisional Training Centre/JhansiDivisional Training Centre/Karnak Bunder/MunbaiSimulator Training Centre/BhusawalDivisional Training Centre/Nagpur

Northern Railway

Birdge Staff Training Centre/TuglakabadBasic Training Centre/Charbagh/Lucknow

Northeast Frontier Railway

Divisional Training Centre/(Engineering)/TinsukiaDivisional Training Centre/(Engineering/(Tfc)/KatiharDivisional Training Centre/(Engineering)/Alipurduar Jn.Divisional Training Centre/(Engineering)/Lumding

Southern Railway

Permanent Way Training Centre/BangalorePermanent Way Training Centre/MaduraiPermanent Way Training Centre/TambaramPermanent Way Training Centre/Quilon

North Central Railway

BTC(Wagon W/S)/JHS

North Western Railway

Divisional Engineering Training Centre/AjmerDivisional Engineering Training Centre/Bandikui

RPSF Trg.centre/Gorakhpur

A revised list of training centres is attached as Annexure -A and this supersedes all other lists issued earlier.

The Ministry of Railways have decided to modify the “Manual on Management of Training”, (Edition,1998) as per the Correction Slip No.2/2003 enclosed.

MANUAL ON MANAGEMENT OF TRAINING (JUNE 1998)

ADVANCE CORRECTION SLIP NO.02/2003

Appendix-I of the Manual on Management of Training (Edition -1998) may be replaced with the attached list.

(Authority: Board’s letter No.E(MPP)2001/3/9 dated 10.7.2003)


Circular letter No. P(R)673/III Dated : -09-03

Copy of Board’s letter No.E(MPP)2003/3/16 dated 10.7.03 is published for information, guidance and necessary action. Board’s letter dated 10.8.2000 quoted therein was circulated as S.C.No.189/2000.

Copy of Board’s letter No. E(MPP)2003/3/16 dated 10.7.03 (RBE No.122//03)

Sub: Collision of 1448 Up Express in the rear of 7330 Goods at Danea yard of Dhanbad Division of Eastern Railway on 16.3.2003.

The recommendation made by CRS, Eastern Circle vide para 9.10 in his final report on the above subject is reproduced below:-

Recommendation No.9.10.

“Passing marks required for qualifying the post training examination in subjects connected with safety be enhanced to at least 80% for safety category trainees (para 7.6.7)”

The above matter has been considered by Board and it has been decided

(a) that the written examination and practical examination for safety categories including the Running staff should be 60% i.e. staff must acquire 60% in written and 60% in practical and viva to qualify the exam and with no relaxation for SC/ST. For non-safety categories the pass marks be 50%. The repeat course available to trainees as advised vide Board’s letter No.E(MPP)2000/3/10 dated 10.8.2000 issued under RBE No.96/2000 will be maintained;

(b) in the written test objective portion to constitute at least 70% of the total marks;(c) Training centres should nominate atleast 3 of the senior instructors/officers specialized in each

trade who would also as part of their duty go to remote/far flung areas and organize one day/two day crash training at these locations. In case the need for taking a test arises, similar procedure be followed except that the venue shall be station complexes or suitable rest houses, etc.

(d) Counselling staff should report to the Principals regarding the report on various staff as noted during foot plate/inspection, etc.

The Ministry of Railways have decided to modify the “Manual on Management of Training” (Edition 1988) as per the Correction Slip No.03/2003 enclosed.


ADVANCE CORRECTION SLIP NO.3/2003.

Para 5.5.4 and 5.5.5 below para 5.5 under item No.5 of the Manual on Management of Training (June 1988) may be inserted as under:

5.5.4 Pass marks

5.5.4.1 The written examination and practical examination for safety categories including the Running staff should be 60% i.e. staff must acquire 60% in written and 60% in practical & viva to qualify the exam and with no relaxation for SC/ST. For non-safety categories the pass marks be 50%. The repeat course available to trainees as advised vided Board’s letter No.E(MPP)2000/3/10 dated 10.8.2000 issued under RBE No.96/2000 will be maintained.

5.5.4.2:In the written test, objective portion to constitute at least 70% of the total marks;

5.5.5 Responsibility of Training Centres.

5.5.5.1 Training centres should nominate atleast 3 of the senior instructors/officers specialized in each trade who would also as part of their duty go to remote/far flung areas and organize one day/two day crash training at these locations. In case the need for taking a test arises, similar procedure be followed except that the venue shall be station complexes or suitable rest houses, etc.

5.5.5.2 Counselling staff should report to the Principals regarding the report on various staff as noted during foot plate/inspection, etc.

(Authority Board’s letter No.E(MPP)2003/3/16 dated 10.7.03.

163_2003

SERIAL CIRCULAR NO. 163 /2003Circular letter No.P[R]554/IV Date: 12 -09-2003

Copy of Board’s letter No.F(X)1-2003/11/1(DC/JCM Meeting) dated 29.7.03 is published for information, guidance and necessary action.

Copy of Board’s letter No. F(X)1-2003/11/1(DC/JCM Meeting) dated 29.7.03

Sub: Classification of sub-standard quarters and the assessment of their license fee.

The matter related to classification of sub-standard Railway quarters at various stations on the Railways, and recovery of license fee for such quarters has been raised by the Staff side in the forum of Departmental Council (JCM)/Railways. The Staff side have demanded that quarters where essential basic amenities such as Kitchen/Store/Lavatory/Water supply have not been provided separately, should be classified as sub-standard quarters and rent applicable thereto, only should be realized in respect of such of the quarters.

The matter has been examined and it is reiterated that the quarters on the Railways conforming to the definition of sub-standard quarters, as contained in Board’s letter No.F(X)II/63-RN/1/7 dated 8.7.1963, are to be treated as sub-standard and the license fee at the rate(s) applicable to sub-standard quarters, should be recovered in respect of thereof.


Circular letter No.P[R]673/III Date: 12-09-2003

Copy of Board’s letter No.E(MPP)2002/3/31 dated 29.7.03 is published for information, guidance and necessary action.

Copy of Board’s letter No. E(MPP)2002/3/31 dated 29.7.03 (RBE No.129/03)

Sub: Jurisdiction of Zonal Training Centres.

In order to provide Training for the staff on the newly created zones or zones from which training centres would be transferred to the newly created zones, it has been decided to assign specific Divisions to each ZTC, inter-alia indicating the administrative control of the zone. The distribution of the Divisions is as under:-Name of ZTC Divisions Administrative/Budge

-tary Control byZTC/Bhusaval Mumbai (CST), Nagpur (CR), Pune,

Jabalpur, Kota, Sholapur, Bhopal, Bhusawal(Central & West Central Railways)

CRZTC/Bhusawal

ZTC/Bhuli Howrah, Dhanbad, Sealdah, Malda, Danapur, Asansol, Mughalsarai(Eastern Railway & part of East Central Railway

ERZTC/Bhuli

ZTC/Chandausi Delhi, Moradabad, Firozpur, Lucknow (NR), Allahabad, Ambala, Jhansi, Agra.(Northern & North Central Railway)

NRZTC/Chandausi

ZTC/Muzaffarpur

Sonepur, Samastipur, Lucknow (NER), Benaras, Izatnagar(North Eastern and part of East Central Railway)

ECRZTC/Muzaffarpur

ZTC/Alipurduar Alipurduar, Katihar, Lumding, Tinsukhia and Rangiya(Northeast Frontier Railway)

NFRZTC/Alipurduar Jn.

ZTC/Trichy Chennai, Madurai, Palghat, Trichy, Trivandrum, Bangalore, Mysore, Hubli(Southern & South Western Railway)

SRZTC/Trichy

ZTC/Maula Ali Hyderabad, Secunderabad, Guntakal, Vijayawada, Guntur, Nanded(South Central Railway)

SCRZTC/Maula Ali

ZTC/Sini Kharagpur, Adra, Ranchi, Chakradharpur, Raipur, Khurda Road, Waltair, Sambalpur, Nagpur (SECR) and Bilaspur(South Eastern, East Coast & South East Central Railway)

SERZTC/Sini

ZTC/Udaipur Mumbai(Central) , Baroda, Ratlam, Jaipur, Ajmer, Rajkot, Ahmedabad, Jodhpur, Bikaner and Bhavnagar(Western & North Western Railway)

NWRZTC/Udaipur

2. The budgetary allocation and necessary funding to the ZTCs will be provided by the controlling zone despite the fact that the training center will be catering to the training needs of the staff of other zones.3. The jurisdiction and administrative control of ZTC as shown in para-1 above,4. CSO of the zones as highlighted in para-1 above be the controlling officer of ZTCs respectively5. Posting of the principals and instructors be from any of the Divisions assigned to the ZTCs in consultation with the concerned CSO.6. Posting of administrative staff be from the zones controlling the ZTC in consultation with the concerned CSO.


Circular letter No.P[R]473/V Date: 12-09-2003

Copy of Board’s letter No.E(W)96 PS5-1/30 dated 11.8.03 is published for information, guidance and necessary action.

Copy of Board’s letter No. E(W)96 PS5-1/30 dated 11.8.03 (RBE No.136/03)

Sub: Issue of higher class pass to the children studying in Oak Grove School.

In terms of item No.(i) under column 3 of Schedule III - School pass - of Railway Servants (Pass) Rules,1986 (2nd Edition 1993), first class pass can be issued to students studying in Oak Grove School, Jharipani. A doubt has arisen whether 1st class pass to the students who are entitled to second class pass can be issued on all the occasions or whether for their travel from the nearest station of their homes to Dehradun at school session and from Dehradun to their homes at the conclusion of the school session only. The case has been examined and it has been decided that 1 st Class school pass may be issued to the students for their up and down journeys during the authorised vacations also.

2. In view of the above position Railway Servants (Pass)Rules,1986 (2nd Edition 1993) may be amended as per Advance Correction Slip No.42 enclosed.

3. In all other respects, the provisions of Railway Servants (Pass )Rules,1986 (2nd Edition 1993) shall apply.


Advance Correction Slip No.42 Railway Servants (Pass)Rules,1986 (2nd Edition 1993)

Item No.(i) under column 3 of Schedule III ( School pass ) may be replaced as under:-

“Be issued with the class of pass which the railways servant is entitled as on privilege. However, the children of railway employees studying in Oak Grove School, Jharipani, who are not ordinarily entitled to 1st Class Passes, may, as a special case, be issued 1st class passes from their homes to Dehradun at the beginning of school session and back to their homes at the conclusion of the school session. The above provision equally applies for their up and down journeys during authorised vacations. On these occasions 1st class passes may also be issued to the escorts (school teachers) for their up and down journeys”.Authority: Railway Board’s letter No. E(W)96 PS5-1/30 dated 11.8.03


Circular letter No.P[R]23/V Date: 12 -09-2003

Copy of Board’s letter No.F(E)Spl.2003/Adv.3/5 dated 19.8.03 is published for information, guidance and necessary action.

Copy of Board’s letter No. F(E)Spl.2003/Adv.3/5 dated 19.8.03 (RBE No.140/03)

Sub: Application of rate of interest - regarding.

A copy of Ministry of Urban Development and Poverty Alleviations Office Memorandum No.I-17015/1/2003-H.III dated 24.7.2003 on the above subject is sent herewith for information and guidance. Instructions contained therein would apply to Railway servants.

Copy of Ministry of Urban Development and Poverty Alleviation’s Office Memorandum No.I-17015/1/2003-H.III dated 24.7.2003


This Ministry has been receiving references from various Ministries/Deptts. seeking clarifications as to whether the rate of interest prevailing on the date of sanction of HBA or the one on the date of actual disbursement of HBA should be applicable.

The matter has been examined in consultation with M/o Finance and it has been decided that the rate of interest of HBA prevalent on the date of release of advance/first instalment of advance should be taken for the purpose of calculation of interest on the HBA sanctioned to the Government servant.

In view of the above decision a separate order may be issued by the HBA sanctioning authority at the time of release of advance/first instalment of advance indicating the rate of interest chargeable.



Copy of Board’s letter No.E(P&A)II-2003/HRA-6 dated 19.8.03 is published for information, guidance and necessary action.

Copy of Board’s letter No. E(P&A)II-2003/HRA-6 dated 19.8.03 (RBE No142./03)

Sub: Grant of House Rent Allowance & Compensatory (City) Allowance to the Railway Employees posted at Panchkula at Chandigarh rates.

The question of grant of House Rent Allowance and Compensatory (City) Allowance at rates admissible in the classified city of Chandigarh (B-2 class) to the Railway employees posted at Panchkula on the basis of the contiguity of the classified city area of Chandigarh with limits of the Notified area of Panchkula, in terms of the principle of contiguity contained in Rule 1705(a)(i)-R.II/1987 Edition has been under consideration for some time past.

2. The president is now pleased to decide that the Railway employees, whose place of duty falls within the limits of the notified area of Panchkula shall be entitled to draw House Rent Allowance and Compensatory (City) Allowance at the rates admissible within the classified city of Chandigarh. The grant of House Rent Allowance and Compensatory (City) Allowance under these orders shall be regulated in accordance with the conditions laid down in the extant Rules/orders on the subject. These orders take effect from 16.6.2003.

1. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.



Copy of Board’s letter No.E(RRB)2001/25/31 dated 8.8.03 is published for information, guidance and necessary action. Board’s letter dated 11.1.2002 quoted therein was circulated as S.C.No.13/2002.

Copy of Board’s letter No. E(RRB)2001/25/31 dated 8.8.03 (RRCB No.12/03)

Sub: Scheme of General Departmental Competitive Examination (GDCE) -

Conduct of examinations through Railway Recruitment Board.Ref: Board’s letter of even number dated 11.1.2002 (RBE No.5/2002).

Consequent on re-organisation of Zonal Railway(s)/Division(s) and creation of 07 new Zonal Railways and 08 Divisions, Board have nominated the following RRBs to cater for the Zonal Railways and Production Units located in the geographical area of the Railway for their requirement for GDCE w.e.f. 1.4.2003.

i. RRB/Ahmedabad Western Railwayii. RRB/Mumbai Central Railwayiii. RRB/Chandigarh Northern Railway, DCW & RCFiv. RRB/Guwahati N.F.Railwayv. RRB/Kolkata Eastern & Metro Railways, CLWvi. RRB/Ranchi South Eastern Railwayvii. RRB/Gorakhpur North Eastern and RDSOviii. RRB/Chennai Southern Railway & ICFix. RRB/Secunderabad South Central Railwayx. RRB/Ajmer North Western Railwayxi. RRB/Allahabad North Central Railway, DLWxii. RRB/Bangalore South Western Railway & RWFxiii. RRB/Bhopal West Central & South East Central Rly.xiv. RRB/Bhubaneswar East Coast Railwayxi. RRB/Patna East Central Railway

Indents placed before 1.4.2003 will continue to be dealt with by RRBs nominated vide Boards letter dated 11.1.2002, quoted above.


Circular letter No. P[PC]487/V/97/DA Date:15-09-2003 Copy of Board's letter No. PC-V/97/1/7/1 dated 9.9.03 is published for information, guidance and necessary action. Board’s letter dated 9.4.03 and 16.10.97 quoted therein was circulated as SC Nos.72/03 and 171/97.

Copy of Board's letter No.PC-V/67/1/7/14 dated 10.4.2001 (RBE No.71/2001).

Sub: Payment of Dearness Allowance to Railway employees Revised Rates effective from 1.7.2003.

..... Reference to the Ministry's letter of even No. dated 9.4.2000 (S.No.PC-V/365, RBE No.62/2003) on the subject mentioned above. The President is pleased to decide that the Dearness Allowance payable to Railway employees with effect from 1st July,2003 shall stand modified as follows: ------ ---------------------------------------------------------------------------------------------------- Date from which payable Rate of Dearness Allowance per month------------------------------------------------------------------------------------------------------------ 01.07.2003 59% of pay------------------------------------------------------------------------------------------------------------

2. The provisions contained in paras 3 and 4 of this Ministry's letter No.PC-V/97/7/14 dated 16.10.97 (S.No.PC-V/3 RBE No.139/97) shall continue to be applicable, while regulating Dearness Allowance under these orders. 3. The additional installment of Dearness Allowance payable payable under these orders shall be paid in cash to all Railway employees. The arrears may be charged to the salary bill for September,2003, and no honorarium is payable for preparing separate bill for this purpose

4. The payment on account of Dearness/Allowance involving fraction of 50 paise and above may be rounded off to the next higher rupee and the fractions of less than 50 paise may be ignored.


Circular letter No.P(R)436/IREM/Vol.VI Dated : 19-09-03

Copy of Board’s letter No.E(NG)I-2000/PM1/41 dated 27.8.03 is published for information, guidance and necessary action. Board’s letters dated 16.11.98 and 26.7.99 quoted therein were circulated as SC No. 12/99 and 221/99, respectively.

Copy of Board’s letter No. E(NG)I-2000/PM1/41 dated 27.8.03 (RBE No.151/03)


Reference this Ministry’s letter of even No.dt.7.8.03 enclosing therewith ACS No.150 on the above subject.

2. In item No.II(iii) of the ACS, the existing caption should be corrected as under:-

For Read

For the existing Note (iii) below sub-para (g) as modified vide ACS No.66 issued under the Ministry’s letter No.E(NG)I-98/PM1/11 dated 16.11.1998, substitute the following:-

For the existing Note (iii) below sub-para(g) as modified vide ACS Nos.66 and 84 issued under the Ministry’s letter No.E(NG)I-98/PM1/11 dated 16.11.1998 and E(NG)I-99/PM1/15 dt.26.7.99 respectively substitute the following:-

3. The amendment as shown in the enclosed ACS No.152 should also be carried out in the Indian Railway Establishment Manual (IREM)Vol.I, 1989.

INDIAN RAILWAY ESTABLISHMENT MANUAL VOL.I(1989 EDITION)Advance Correction Slip No.152

Chapter II, Section ‘B’ - Rules governing the promotion of Group ‘C’ staff.

For the existing Clause (i) of sub-para(j) of para 219 as modified by the ACS No.66 issued under this Ministry’s letter Nos.E(NG)I-98/PM1/11 dated 16.11.1998, substitute the following:-

“(i) All eligible staff irrespective of the department in which they may be working who satisfy the prescribed conditions of eligibility and volunteer for the post should be subjected to selection which should consist of a written test and in a few cases viva voce test also as indicated in sub-para (a) of para 215. The various factors of selection and their relative weight will be as indicated below:-“

(Authority: E(NG)I-2000/PM1/41 dated 27.8.03 and dt.27.8.03


Circular letter No.P( R )568 Dated: 22-09-2003

Copy of Board’s letter No.E(P&A)1/2001/PS-5/PE-4 dated 29.8.03 is published for information, guidance and necessary action. Board’s letter dated 14.12.01 quoted therein was circulated as S.C.No.7/ 02.

Copy of Board’s letter No. E(P&A)1/2001/PS-5/PE-4 dated 29.8.03 (RBE No.150/03)

Sub: Qualification of Railway School Teachers.

Ref: 1.Board’s letter No.E(P&A)I-87/PS-5/PE-5 dt.11.1.88 and 11.4.88. 2. Board’s letter of even number dt.14.12.2001.

Kindly refer to the clarification issued vide this Ministry’s letter of even number dated 14.12.2001 regarding the discipline in which a TGT should have Post Graduate qualification for grant of Selection Grade. It has now come to notice that there are cases where the Selection Grade has been granted on the basis of just any PG degree and not in the specific subjects laid down for the post of PGT, for which the concerned teachers are in the feeder grade. The matter has been examined by the Board and it has been decided that the Selection Grade in the case of teachers, who do not possess the Post Graduate degree laid down for the post of PGT for which they are in the feeder grade, should be withdrawn with immediate effect. However, recoveries for the past period in these cases should not be effected. It has also been decided, as a special case, that in case of retired teachers, revision of pension may not be made

This issues with the concurrence of the Finance Directorate.


Circular letter No.P(R)436/IREM/Vol. VI Dated : 22 -09-03

Copy of Board’s letter No.E(NG)1/99/PM7/17 dated 25.8.03 is published for information, guidance and necessary action. Board’s letter dated 12.8.02 and 23.6.03 quoted therein were circulated as S.C.No.186/02 and 122/03, respectively.

Copy of Board’s letter No. E(NG)1/99/PM7/17 dated 25.8.03 (RBE No.145/03)


Attention is invited to this Ministry’s letter of even number dated 12.8.2002 wherein the educational qualification of Matriculation was revised to ITI/Act Apprenticeship pass or 10+2 in Science stream for appearing in the selection for induction as Intermediate Apprentice Mechanics in the category of JE Gr.II in the pay scale of Rs.5000-8000 in all departments wherever the system of induction of Inter Apprentices from serving employees is prevalent. It is clarified that the qualification of ITI/Act Apprenticeship should be in the trades relevant to post of JE II for absorption in which the selection is conducted.

The Indian Railway Est. Manual, Vol.I,1989 should also be amended as in the Advance Correction Slip No.151 enclosed.

INDIAN RAILWAY ESTABLISHMENT MANUAL, VOLUME I,1989 EDITION

Section ‘B’ Sub-section III, Chapter I - Recruitment and Training.Advance Correction Slip No.151

In the existing:

Sub-para1(ii)(a) of para 141Sub-para1(ii) of para 142Sub-para1(iii) of para 146 A,Sub-para1(ii) of para 147, and Sub-para1(ii) of para 148

as amended vide ACS No.146 issued under Board’s letter No.E(NG)I-99/PM7/17 dated 23.6.2003, add the words ‘ in the relevant trade’ after the words “ITI/Act Apprenticeship” (“ITI/Apprenticeship pass” in the case of para 142) and before the words and figures “or 10+2 in Science stream”.

(Authority: Ministry of Railway’s letter No.E(NG)I-99/PM7/17 dated 25.8.2003)


Circular letter No.P( R) 473/VDated: 19-09-2003



Sub: Travel facilities to the Vice-Chairman and the Members of RCT while on duty.Ref: Boards letter No.E(W)94PS5-1/13 dt.21.11.94.

In terms of instructions dt.21.11.94 Vice-Chairman and the members of Railway Claims Tribunal are eligible for travel in 1st AC class for self, and for an extra berth in 1st AC class for spouse, on payment of one-third difference of fare between 1st AC class and AC sleeper subject to a maximum of two 1st AC berths or two berths in any other class for self and spouse. On receipt of a communication regarding upgradation of their travel facilities in Rajdhani/Shatabadi Express Trains, Board have decided that duty

card passes issued to Vice-Chairman and Members of RCT may be validated for travel in Rajdhani/Shatabadi Express trains as under:

Rajdhani Express

a) One berth in 1st AC for self, and one extra berth for spouse on payment of one-third difference of fare between 1st AC and 2nd AC of Rajdhani Express; or

b) 2 berths in 2nd AC for self and spouse.

Shatabdi Express

a) One seat in EC and one extra seat for spouse on payment of one-third difference of fare between EC and CC, or

b) 2 seats in CC’ for self and spouse.

This issues with the concurrence of Finance Directorate of Board’s Office.


Circular letter No.P( R) 473/V Dated: 25-09-2003

Copy of Board’s letter No.E(W)2001 PS5-1/16 dated 28.8.03 is published for information, guidance and necessary action. Board’s letter dated 26.11.01 quoted therein was circulated as S.C.No.4/02.


Sub: Incentive package to Railway Officers and staff on deputation to Indian Railway Catering and Tourism Corporation Ltd.

Ref: Board’s letter of even no.dt.26.11.2001.

Instructions have been issued vide Board’s letter of even No.dt.26.11.2001 regarding issue of Privilege Pass and Duty Cheque Passes to the railway employees who are on deputation to Indian Railway Catering and Tourism Corporation. It was specified in para 2 of the letter referred to above that the present arrangement of issuing duty cheque pass would be available for 2 years, i.e. upto 31.7.2003 and that the same shall be reviewed thereafter. The matter has since been reviewed by Board, and it has been decided that the present arrangement of issuing Duty Cheque Pass may be extended by another one year, i.e. up to 30.6.2004, and the same shall be reviewed thereafter.


175_2003

SERIAL CIRCULAR NO. 175 /2003Circular letter No.P( R) 240/DR/ Date: 26-09-2003

Copy of Board’s letter No.E(W)95 UN1-19 dated 28.8.03 is published for information, guidance and necessary action. Board’s letter dated 21.8.01 and 27.5.02 quoted therein was circulated as S.C.No.217/01 and 100/02, respectively.

Copy of Board’s letter No. E(W)95 UN1-19 dated 28.8.03 (RBE No.148/03)

Sub: Supply of luminescent vests (safety jackets) toGangmen, Keymen, Mates and Patrolmen.

Ref: Board’s letter of even No.dt.21.8.01 and 27.5.02.

Arising out of recommendations of Railway Safety Review Committee in their Report vide S.No.59[c] Part-II of 1988, regarding supply of proper attire to Gangmen, it has been decided by Board that the Gangmen should be supplied good quality luminescent vests (Safety Jackets), one vest for 2 years, in addition to the existing uniforms. In this connection, proper market survey should be made by the Railway to get good quality supply at reasonable cost. Procurement may be arranged according to prescribed procedure. Board’s Office may be apprised in six months time regarding quantity procured indicating unit price, total value etc.

2. It has also been decided that maroon colour Jersey instead of the present Khaki colour may be supplied to the Gangmen. The charge of Jersey may, however, be effected after the present stock of Khaki colour Jersey is exhausted.



Circular letter No.P( R) 240/DR/II Dated: 26-09-2003

Copy of Board’s letter No.E(W)2002 UN1-2 dated 26.8.2003 is published for information, guidance and necessary action. Board’s letter dated 31.7.02 quoted therein was circulated as S.C.No.167/02. The information called for in para 3 may be furnished to Dy.CPO/HQrs for further necessary action.


Sub: Supply of Uniform to Canteen staff.

Instructions issued by DOP&T vide their letter dated 21.1.02, consequent upon judgement by the Principal Bench of CAT (New Delhi), regarding supply of uniform have been adopted in toto in Railway sector vide this Ministry’s letter dt.31.7.02. DOP&T has now advised that a section of canteen employees had petitioned before the Principal Bench and demanded winter uniform comprising of woolen coat and pant as being provided to Group ‘D’ employees working in Central Government Offices. On the direction of the Hon’ble CAT, DOP&T has now prescribed woolen pant (White/Grey) for male/woolen salwar or appropriate woolens for female employees once in two years, in addition to the existing uniform.

2. After careful consideration, it has now been decided that henceforth, in addition to the existing pattern of summer/winter uniforms prescribed in Board’s letter of even number dt.31.7.02, a woolen pant (white/Grey) for male/woolen salwar or appropriate woolens for female employees, once in two years, should be supplied to the Canteen Staff. Other conditions stipulated in Board’s letter ibid shall remain the same.

3. Cost of various pattern of uniform being supplied to Canteen Staff/category-wise may be advised to Board’s Office early.

4. This issues with the concurrence of the Finance Directorate of Ministry of Railways.


Circular letter No. P[R]535/III Dated: 30-09-2003

Copy of Board’s letter No.E(NG)I/2003/PM1/13 dated 4.7.03 is published for information, guidance and necessary action. Board’s letter dated 13-3-72, 21-2-76 18.3.97, 8.4.97, 21.10.97 and 27.3.98 quoted therein were circulated as S.C.Nos. 312/72, 38/76, 70/97, 99/97, 180/97 & 113/98, respectively.

Copy of Board’s letter No. E(NG)I/2003/PM1/13 dated 4.7.03 (RBE No.115/03)

Sub: Supreme Court judgement dated 13.1.03 in Writ Petition (Civil) No.548/2000 filed by Shri Inderpal Yadav & Others Vs UOI & Ors heard and decided with Writ Petitions (Civil) Nos.658,659 and SLP[C] Nos.4159-60/2001 and 14048/2001 - regarding status and benefits admissible to staff working in Construction Organisation.

1) E[NG]II-96/CL/61 dt 18-3-97 & 8-4-97

2) E[NG]I-96/ PM1/19 dt. 21-10-97

3) E[NG]I-96/ PM1 /19 dt. 27-3-98

In terms of extent procedure as laid down in the Ministry of Railways letters quoted in the margin as clarified/amplified from time to time for meeting the manpower requirement of construction and other projects including RE work-charged posts in regular scale are to be created as necessary against the General Charges Establishment and Labour provisions in the sanctioned estimates with the concurrence of associate Finance. The procedure inter alia provides that:-

(i) Work-charged posts in the construction and other projects should be reckoned as an extension of the cadre of posts in the Railway/Division in the jurisdiction of which such construction or other projects are headquartered and no recruitment through RRBs or otherwise and no promotions against these work-charged posts will be made by the officers in-charge of the construction or other projects themselves. Instead all vacancies must be reported to the concerned Railway/Division who will take necessary action to fill up such vacancies taking the same as vacancies in the Railway/Divisional Cadre.

(ii) Continuation, as necessary, of casual staff in Group ‘C’ scales in the construction who were regularized against Group ‘D’ posts on the Divisions, would be treated as continuation on promotion on adhoc against Group ‘C’ work-charged posts in the construction.

(iii) Lien of construction staff working/posted in the construction and other projects would continue to be in the open line in the relevant cadre of Headquarter/Division/extra-divisional unit wherein they would continue to be considered for selection/promotion in their turn.

2. E[NG]I-70/SR6/43 dt. 13.3.723. E[NG]I-75/PM1/266 dt. 21.2.76 & 29.11.774. E[NG]II-80RC1/81 dt 25.8.81

Earlier the instructions (vide the Ministry of Railways’ letters quoted in the margin) provided that in the exigencies of the work staff posted in the construction and other projects including RE could be allowed promotion on adhoc basis to one grade higher than the grade held by them on regular basis in the open line. Such adhoc promotions are not to be taken into account for any other purpose in the cadre in the open line. However, the procedure provided that on reversion to the cadre in the open line, staff who had already qualified in the suitability/trade test for promotion on adhoc basis to non-selection posts while in construction/RE projects, should not be subjected to such tests again in the open line for their promotion on regular basis as and when due in their turn. The procedure provides for this concession being available only in comparable trades and only in respect of one grade higher than the grade held on regular basis.

The Hon’ble Supreme Court have had the occasion to consider some of the above issues in Writ Petition (Civil) No.548/2000, Inderpal Yadav & Ors Vs. UOI & Ors taken up with Writ Petitions (Civil) Nos.658,659 and SLP© Nos.4159-60/2001 and 14048/2001 vide their judgement dt.13.1.03 a copy of which is sent herewith for information and guidance. The Hon’ble Supreme Court have inter alia made the following observations.

(i)“……their provisional local promotion in the projects cannot be taken as having vested in them a right either to continue in the project or to resist reversion back to the cadre; or to enjoy a higher promotion merely on the basis of locally provisional promotion granted to them in the Project. No rules have been pointed out to us to justify this claim on the part of the petitioners. Besides, if this stand of the petitioner were to be accepted it would operate inequitably as far as the regular employees in the open line department are concerned.

(ii) …..while it is open to the Railway administration to utilize the services of the petitioners in the open line, they must, for the purpose of determining efficiency and fitment take into account the trade tests which may have been passed by the petitioners as well as the length of service rendered by the petitioners in the several projects subsequent to their regular appointment.

(iii)…. It is open to the respondent authorities to proceed in the matter of further promotion in accordance with the rules”.

The judgement of the Hon’ble Supreme Court inter alia with the above observation should be the guiding factor while dealing with matters relating to manning of posts in the construction and other projects including RE and reversion of staff back to the cadre. The litigation, if any, pending in various courts and that may arise in future should also be contested on the basis of this judgement.

IN THE SUPREME COURT OF INDIA ORIGINAL JURISDICTIONWrit Petition No.548 of 2000

Inder Pal Yadav & Ors. etc.etc. …. Appellant(s)

VersusUnion of India & Ors. etc, etc. … Respondent(s)WithWrit Petition (Civil ) Nos. 658, 659 and SLP © Nos.4159-60/2001, 14048/2001.

O R D E R

The writ petitioners before us have been appointed as casual employees in different projects of the Northern Railway in the year 1979 to 1981. Because of uncertainty of their tenure, they filed writ petitions before this Court, during the pendency of which, a scheme was framed by the Railway authorities for granting the petitioners temporary status with a view to permanent absorption. This scheme was approved with certain modifications, which are not relevant for the purpose of this petition, by the decision of this Court reported in 1985 (2) SCC 863. The scheme was implemented and the petitioners were categorised as skilled, semi-skilled and un-skilled. The implementation of the scheme was upheld again by this Court when the petitioners filed a complaint in this regard before this court on 11th August, 1986. The third petition filed by the petitioners or some of them was disposed of by this Court on 30th October, 1986 in which this Court said that the petitioners before being “absorbed as Khalasis on temporary status have to submit themselves to medical examination which is usually taken before a person is conferred temporary status”. It was also made clear that the Railway Administration would give full benefit of actual service of the petitioner for the purpose of counting their seniority and it would be open to the Railway administration to absorb the petitioners on temporary status either as work khalasis or as gang khalasis in the appropriate scale.

The fourth order in the field is an order dated 2nd December, 1987 on a separate writ petition, in which the petitioners alleged that although the petitioners had served continuously for a long period of time, the Railway administration had neither permitted them seniority nor granted them the same rate of wages as regular employees. This court by its decision Ram Kumar & Others (reported in 1988 (1) SCC 306) noted that the petitioners had admittedly been in service for more than 360 days and according to the Railway authorities, they were entitled to temporary status. In the judgment this Court said:

“In the Signal and Telecom Construction Organisation under which the petitioners are working, according to the Railway Administration further privileges of being regularised in permanent service is afforded by giving them access to their regularisation against permanent vacancies which mostly occur in open line. For such purpose, casual labour in open line as well as willing project casual labour are combined for the purpose of screening and forming of panel on the basis of seniority depending upon the days of work put in. In view of the submissions, learned counsel for the respondents has pleaded that the allegation of discrimination does not exist”.

This Court also noted the provisions of the Railway Establishment Manual, which, inter alia deals with the grant of regular status to a temporary appointee after selection through regular Selection Board for class IV staff. The court accordingly directed that since many of petitioners had been empanelled, the Railway authority was expected to take prompt steps to screen such of the petitioners who were still waiting for the purpose of regularisation of their service.

It is not in dispute that subsequent to the orders of this court, the petitioners were regularised as khalasis in Group ‘D’ in the open line. However, they have been permitted to continue to serve in various projects of the Railway administration. While they were serving in such projects, they have been granted provisional promotion in a particular corresponding scale of pay on the basis of supplementary trade test held in the project itself. However, the order by which such petitioners were granted local provisional or adhoc promotion made it clear that they would not claim over their seniors in other units. The reason for the filling of these petitions before us by the petitioners is the preparation of lists of surplus staff in the

projects. It is the petitioners’ case that these surplus lists have been prepared with a view to bring the petitioners back to the open line cadre at the scale of pay applicable to group D employees over looking that the petitioners had in the meanwhile been promoted to group C and were enjoying much higher scale of pay.

From the documents on record, it is clear that the petitioners have been regularised and continue to hold the substantive posts of Khalasi in group D category in the open line division of the respondents. Their provisional local promotion in the projects cannot be taken as having vested in them a right either to continue in the project or to resist reversion back to the cadre, or to enjoy a higher promotion merely on the basis of locally provisional promotion granted to them in the project in which they had been employed at a particular point of time. No rules have been pointed out to us to justify this claim on the part of the petitioners. Besides if this stand of the petitioner were to be accepted it would operate inequitably as far as the regular employees in the open line department are concerned. Furthermore the order of provisional promotion expressly made it clear that the petitioners were in fact provisionally appointed. Therefore, the writ petitioners cannot seek to make such provisional appointment permanent by filing a writ petition to restrain the respondents from reverting them back to their appointed cadre.

However, while the petitioners cannot be granted the reliefs as prayed for in the writ petition, namely, that they should not be reverted to a lower post or that they should be treated as having been promoted by reason of their promotion in the projects, nevertheless, we wish to protect the petitioners against some of the anomalies which may arise, if the petitioners are directed to join their parent cadre or other project, in future. It cannot be lost sight of that the petitioners have passed trade tests to achieve the promotional level in a particular project. Therefore, if the petitioners are posted back to the same project they shall be entitled to the same pay as their contemporaries unless the posts held by such contemporary employees at the time of such re-posting of the petitioners is based on selection.

Additionally, while it is open to the Railway administration to utilise the services of the petitioners in the open line, they must, for the purpose of determining efficiency and fitment take into account the trade tests which may have been passed by the petitioners as well as the length of service rendered by the petitioners in the several projects subsequent to their regular appointment.

Where a trade test is provided under the relevant rules for the purpose of promotion to group C, we make it clear that it will not be necessary for the petitioners to take the trade tests over again, if they had already taken any comparable test while they were on duty in the projects. It is stated by the learned counsel appearing on behalf of the Railway authorities that during the pendency of the writ petitions that several of the petitioners had applied for promotion in the open line from Group D to Group C but only some were successful. It is not necessary to go into this question since we proceed on the basis that there was a requirement of passing a qualifying trade test held for the purpose of promotion from Group D to Group C post held in the projects.

However, we make it clear that so far as further promotions are concerned that is from Group D to Group C the observations of this Court will not serve to grant any benefit to the petitioners. It is open to the respondent authorities to proceed in the matter of further promotion in accordance with the rules,. We accordingly dispose of these writ petitions and special leave petitions with the aforesaid observations.

Interim orders are vacated.There will be no order as to costs.

178_2003

SERIAL CIRCULAR NO. 178 /2003Circular letter No.P(R)436/IREM/Vol. VI Dated :26 -09-03

Copy of Board’s letter No. E(NG)I/2002/PM1/31 dated 22.8.03 is published for information, guidance and necessary action. Board’s letter dated 13.7.99 quoted therein was circulated as S.C.No.206/99.


Sub: Psychological Test in Departmental selections.

In terms of this Ministry’s letter No.E(NG)I/92/PM1/22 dt.26.9.94, the serving staff are required to be subjected to psycho-test at the stage of promotion to the post of Switchman, ASM, Diesel/Elec.Asstts., Goods Driver, Motorman and at the stage of deployment of Drivers on Rajdhani/Shatabhdi Express trains. In this Ministry’s letter No.E(NG)I/98/PM1/4 dt.13.7.99 it was clarified that psycho test wherever prescribed will be of qualifying nature and part of the selection meaning thereby that a person who fails in the psycho test is not eligible to be included in the panel.

2. The scope of Psycho Test and its effect on the eligibility of staff for empanelment have been considered by a high level Committee. The recommendations of the Committee have been considered by the Board and following decisions have been taken:-

i) The Psycho Test should henceforth be called as ‘Aptitude Test”.ii) So far as in-service employees are concerned, the Aptitude test will now be applicable at the stage

of promotion as ASM, Diesel/Elec. Asstts. And Motorman (EMU/MEMU/DMU) and at the stage of deployment of Drivers on high speed trains running above 110 kmph. While the Aptitude test need not be given to Drivers of Rajdhani/Shatabhdi Express trains running at lower speeds, the Drivers for deployment on non-Shatabhdi/Rajdhani trains also running over 110 kmph should be subjected to the Aptitude Test.

iii) The Aptitude test should be given a weightage of 20% in the selection for promotion as ASM, Diesel/Elec.Asstt. and Motorman and should be integrated in the selection proceedings. In other words, the Aptitude test will no more be of qualifying nature.

2.1 It has been decided further that weightage of 20 marks, that is required to be given to Aptitude test in the selection for promotion to the above categories should be given in lieu or by bifurcating the heading/marks under the heading Personality, address, leadership and academic/technical qualifications. Accordingly in the case of selection for promotion as ASM and Diesel/Elec.Asstts. covered by procedure laid down for general (selection) posts, the existing heading “Personality, address, leadership and academic/technical qualifications should be bifurcated as under:-

Max.Marks Qualifying Marks

i.) Academic/technical qualifications 10 Nilii) Aptitude Test 20 Nil

In the case of selection for promotion as Motorman the existing heading “Personality, address, leadership and academic/technical qualifications should be deleted and substituted by the following:-


“Aptitude Test 20 Nil

3. It has also been decided that only the staff who clear the written test held as part of the selection should be subjected to Aptitude Test.

4. The Indian Railway Establishment Manual should also be amended as in the ACS No.149 enclosed.

INDIAN RAIWLWAY ESTABLISHMENT MANUAL, VOLUME I, 1989 EDITION

Section ‘B’, Chapter II - Promotion of Group ‘C’ staffAdvance Correction Slip No.149

1. Insert the following as Note (v) after the existing Note (iv) below the existing para 219 (g):

“(v) in the case of selection for promotion as Motorman, substitute the following for the existing heading ‘Personality, address, leadership and academic/technical qualifications’ in the table below para 219(g):-

Max.Marks Qualifying Marks“Aptitude Test 20 Nil

II. Insert the following as Note (iv) after the existing Note below para 219 (j):

(iv) In the case of selection for promotion of the post of Diesel/Elect.Asstts. and ASMs, the heading (2) above shall be bifurcated as under:



(Authority: Ministry of Railways letter No.E(NG)I/2002/PM1/31 dt.22.8.2003)




Copy of Board’s letter No. E(W)99 PS5-8/18 dated 28.8.03 (RBE No.-/03)

Sub: Issue of Settlement/Kit passes to staff retiring from Railway service before Completion of 20 years.

Rail Coach Factory, Kapurthala has sought a clarification whether Settlement/Kit Passes can be issued to the staff retiring from railway service before completion of 20 years Railway service. In this connection they have referred to the following provisions in the Railway Servant Pass Rules:-

Item (16)(i) of Schedule-VII (Special Passes) at page 51 of the Pass Rules reads as follows:

(16) On retirement/decease - grant of settlement pass:

(i) Railway servant in the event of his retirement or widow in the event of his death may be issued passes for himself or family members/dependent relatives and for the transportation or personal effect as admissible on transfer to the place where he/his family intends to settle after retirement/death of the Railway employees.

However, item (vii) mentions as follows:

(vii) Settlement Pass/Kit pass is allowed on the same conditions as are applicable to the issue of post-retirement passes i.e. in all cases of quitting service except dismissal.

The case has been examined in detail. It has been decided that Settlement/Kit passes may be issued to the Railway employees in all cases of quitting railway service excepting dismissal cases irrespective of their entitlement for Post Retirement Complimentary Passes.

This issues with the concurrence of finance Directorate of Ministry of Railways.


Circular letter No.P( R) 50 Date: 15-10-2003

Copy of Board’s letter No. 2003-B-306 dated 29.8.03 is published for information, guidance and necessary action.

Copy of Board’s letter No. 2003-B-306 dated 29.8.03 (RBE No. -/03)

Sub: Rate of Interest to be charged on advance for purchase of conveyances during 2003-2004.

A copy of Ministry of Finance and Company Affairs’ OM F.No.5(2)-PD/2003 dated 12 th March,2003 regarding rate of interest to be charged on advances sanctioned during the year 2003-2004, for purchase of conveyances is enclosed.

The instructions contained therein will apply mutatis-mutandis to Railway employees.

Copy of Ministry of Finance and Company Affairs’ OM F.No.5(2)-PD/2003 dated 12th March,2003

Sub: Advances to Government servants - Rate of interest for purchase of conveyances during 2003-2004.

The undersigned is directed to state that the rates of interest for advances sanctioned to the Government servants for purchase of conveyances during 2003-2004 i.e. from 1st April, 2003 to 31st March, 2004 will be as under:

Rate of interest Per annum

(i) Advance for purchase of Bicycle 5.5%

(ii) Advance for purchase of conveyance other 8% than motor car (viz. motor cycle, scooter etc.)(iii) Advance for purchase of motor car 11.5%




Copy of Board’s letter No. E(W)92 PS 5-3/1 dated 28.8.03 (RBE No. - /03)

Sub: MMTS surcharge on RCP, CST(suburban pass), Passes and PTOs issued to Railway employees - over Secunderabad-Hyderabad -Lingampally Section.

A question has arisen whether MMTS surcharge as levied on season tickets issued to general public shall be levied on railway servants against different types travel facilities given to them. This has been examined and it has been decided that no surcharge of any kind shall be levied on the railway servants against all kinds of travel facilities extended to railway employees i.e., Passes, PTO, CST (suburban pass), RCP etc. over Secunderabad-Hyderabad - Lingampally Section.



Circular letter No.P( R) 436/IREM/V Dated:08 -10-2003

Copy of Board’s letter No.E(NG)I-2002/PM1/31 dated 9.9.03 is published for information, guidance and necessary action. Board’s letter dated 22.8.03 quoted therein was circulated as S.C.No.178/03.


Sub: Psychological test in Departmental selections.

Reference this Ministry’s letter of even number dated 22.8.2003 enclosing therewith ACS No.149 on the above subject.

2. In item No.II of the ACS ibid the existing “Note (iv)” should be corrected to read as “Note(ii)”.

3. Indian Railway Establishment Manual (IREM), Vol.I, 1989 should also be amended accordingly as shown in the enclosed ACS No.153.

INDIAN RAILWAY ESTABLISHMENT MANUAL VOLUME-I, 1989 EDITION.

Section ‘B’, Chapter II - Rules governing the Promotion of Group ‘C’ staff

ADVANCE CORRECTION SLIP NO.153.

1. For the existing word and figure “Note (iv)” inserted belowPara 219 (j) through ACS No.149 circulated in Board’s letter No.E(NG)I-2002/PM1/31 dated 22.8.2003.

Read the word and figure as “Note (ii)”.

2. As a corollary to the above, number the existing Note below Clause (i) of para 219(j) as Note (i)

(Authority: Ministry of Railway’s letter No. E(NG)I-2002/PM1/31 dated 9.9.2003)


Circular letter No.P( R) 673/III Date: 11-10-2003



Sub: Jurisdiction of Supervisors Training Centres.

1. In order to provide training for the staff on the newly created zones or zones from which training centres would be transferred to the newly created zones, it has been decided to assign specific Divisions to each STC, inter-alia indicating the administrative control of the zone. The distribution of the Divisions is as under:-

Name of STC Divisions Administrative/Budge-tary Control by

STC/Jhansi Mumbai (CST), Bhusawal,Nagpur (CR), Solapur, Pune(Central Railway)Jabalpur, Kota, Bhopal(West Central Railway)Jhansi, Agra, Allahabad(North Central Railway)

NCRSTC/Jhansi

STC/Kancharapara Howrah, Malda,Sealdah, Asansol(Eastern Railway)Dhanbad, Danapur, Mughalsari(part of East Central Railway)

ERSTC/ Kancharapara

STC/Lucknow Delhi, Ambala, FirozpurLucknow(NR), Moradabad,(Northern Railway)

NRSTC/Lucknow

STC/Gorakhpur Lucknow, Varanasi, Izatnagar(North Eastern Railway)Sonepur, Samastipur

NERSTC/Gorakhpur

(Part of East Central Railway)STC/New Bongaigaon

Alipurduar, Katihar, Lumding,Tinsukhia and Rangiya(Northeast Frontier Railway)

NFRSTC/New Bongaigaon

STC/Bangalore Chennai, Madurai, Palghat, Trichy,Trivandrum (Southern Railway)Bangalore, Mysore, Hubli(South Western Railway)

SWRSTC/Bangalore

STC/Secunderabad Hyderabad, Secunderabad,Guntakal,Vijayawada, Guntur, Nanded(South Central Railway)

SCRSTC/Secunderabad

STC/Kharagpur Kharagpur, Chakradharpur, Adra, Ranchi, (South Eastern Railway)Raipur, Nagpur, Bilaspur(South East Central Railway)Khurda Road, Waltair, Sambalpur,(East Coast Railway)

SERSTC/Kharagpur

STC/Ajmer Mumbai (Central), Vadodara,Ratlam,Bhavnagar, Rajkot, Ahmedabad(Western Railway)Jaipur, Ajmer, Jodhpur, Bikaner(North Western Railway)

NWRSTC/Ajmer

2. The budgetary allocation and necessary funding to the STCs will be provided by the controlling zone despite the fact that the training center will be catering to the training needs of the staff of other zones.

3. The jurisdiction and administrative control of STC as shown in para-1 above,4. CME of the zones as highlighted in para-1 above be the controlling officer of STCs respectively.5. Posting of the principals and instructors be from any of the Divisions assigned to the STCs in

consultation with the concerned CME.6. Posting of administrative staff be from the zones controlling the STC in consultation with the

concerned CME.


Circular letter No.P/LE/228/New Zones Dated: -10-.2003

Copy of Board's letter No. E(NG)I/96/TR/36/Vol.IV, dated 29.9.03 is published for information, guidance and necessary action. Board’s letters dt.26.03.2003 & 4.07.2003 were circulated as S.C.No.75/2003 & 131/2003 respectively.

Copy of Board's letter No.E(NG)I/96/TR/36/Vol.IV, dated 29.9. 03(RBE No.171/2003)

Sub: Transfers/Posting of staff for working in the Headquarters Office of new Zonal Railways – Closure of Cadres.

* * *“Reference this Ministry’s letters of even number dated 9.07.2002, 19.07.2002, 11.10.2002,

10.02.2003, 26.03.2003 and 4.07.2003 on the above subject.

2. The proposal received from new Zonal Railways for extending the ate of closure of cadres in their Headquarter Offices beyond 30.09.2003 has been considered by the Ministry of Railways. In view of the fact that a number of staff have yet to join the headquarter offices of new Zones, it has been decided to further extend the date of closure of cadres in the headquarter offices of all the 7 new Zonal Railways by another one month upto 31.10.2003. Accordingly, any transfer to the Headquarter Offices of these Railways on or after 1.11.2003 will be treated as transfer on request on bottom seniority in recruitment grades subject to usual conditions governing such transfers being fulfilled.”


Circular letter No.P(R )436/IREM/Vol.V Date:29 -10-2003

Copy of Board’s letter No E(NG)I-2003/CFP/2 dated 22.9.03 is published for information, guidance and necessary action. Board’s letters dated 10.10.2000, 7.8.03 and 27.8.03 quoted therein were circulated as S.C.No..218/2000, 144/03 and 170/03 respectively.

Copy of Board’s letter No. E(NG)I-2003/CFP/2 dated 22.9.03 (RBE No.165/03)

Sub: Procedure for holding selections for promotion from Group ‘D’ to Group ‘C’ posts.

Reference instructions contained in this Ministry’s letter No.E(NG)I-2000/PM1/41 dated 7.8.2003 and 27.8.2003 regarding elimination of viva-voce in the departmental selections for promotion to posts classified as ‘selection’ in Group ‘C’ categories.

2. In terms of instructions contained in para 189 of IREM, Vol.I,1989, 33-1/3% quota of posts in the lowest grade of Commercial Clerks, Ticket Collectors, Trains Clerks, office Clerks and other categories of Clerks like Stores Clerks, etc. are to be earmarked for promotion of Railway servants in Group ‘D’ categories for whom no regular avenue of promotion exists; the Group ‘C’ categories being suitably linked with specified Group ‘D’ categories on the basis of broad affinity of work. Further, in terms of Board’s letter No.E(NG)I/96/CFP/27 dated 10.10.2000, 16-2/3% of the posts in these categories are also filled by promotion of Matriculate Group ‘D’ employees with a minimum of two years service in the concerned seniority unit entirely on merit on the basis of a competitive examination. However, in the case of Accounts Department the quota for promotion of Group ‘D’ staff to Group ‘C’ post of Accounts Clerks continues to be 25% of the posts.

3. It has been decided that like in the case of Group C Departmental selections, there will be no viva-voce in the selections held for promotion from Group ‘D’ to Group ‘C’ referred to in para 2 above. Accordingly, the selections will henceforth consist of Written Test and Record of Service of 85 and 15 marks respectively.


4.1 All the remaining procedure prescribed for holding selections including constitution of Selection Boards in vogue as per procedure prescribed by the General Managers, will remain unaltered.

Accordingly, the Indian Railway Establishment Manual, Vol-I, 1989 is amended as per ACS Nos.154 and 155 enclosed.

Indian Railway Establishment Manual, Vol-I (1989 Edition) ADVANCE CORRECTION SLIP NO.154

CHAPTER-1, SECTION ‘B’,SUB SECTION-III RECRUITMENT AND TRAINING

I. For the existing sub-para (1) of Para 126 substitute the following:

“(1) The posts in the category of Train Clerks in the pay scale Rs.3050-4590 will be filled as under:

i. 50% by direct recruitment through Railway Recruitment Board.ii. 33-1/3% by promotion by a process of selection from eligible Group ‘D’ categories of

staff as specified by the Zonal Railways as per procedure prescribed in para 189; andiii. 16-2/3% by promotion entirely on merit of Matriculate Group ‘D’ employees from

eligible categories, as specified by the Zonal Railways for (ii) above, with a minimum of 2 years regular service in the concerned seniority unit on the basis of a competitive examination consisting of Written Test and Record of Service of 85 and 15 marks respectively.

II. For the existing sub-para (1) of Para 127 substitute the following:

“(1) The posts in the category of Ticket Collectors in the pay scale Rs.3050-4590 will be filled as under:

i. 50% by direct recruitment through Railway Recruitment Board.ii. 33-1/3% by promotion by a process of selection from eligible Group ‘D’ categories of

staff as specified by the Zonal Railways as per procedure prescribed in para 189; andiii. 16-2/3% by promotion entirely on merit of Matriculate Group ‘D’ employees from


III. For the existing sub-para (1) of Para 128 substitute the following:

“(1) The posts in the category of Commercial Clerks in the pay scale Rs.3200-4900 will be filled as under:

i. 50% by direct recruitment through Railway Recruitment Board.

ii. 33-1/3% by promotion by a process of selection from eligible Group ‘D’ categories of staff as specified by the Zonal Railways as per procedure prescribed in para 189; and

iii. 16-2/3% by promotion entirely on merit of Matriculate Group ‘D’ employees from eligible categories, as specified by the Zonal Railways for (ii) above, with a minimum of 2 years regular service in the concerned seniority unit on the basis of a competitive examination consisting of Written Test and Record of Service of 85 and 15 marks respectively.

IV. For the existing sub-para (1) of Para 169 substitute the following:

“(1) The posts in the category of Shroffs in the pay scale Rs.3050-4590 will be filled as under:


iv. 33-1/3% by promotion by a process of selection from eligible Group ‘D’ categories of staff as specified by the Zonal Railways as per procedure prescribed in para 189; and

v. 16-2/3% by promotion entirely on merit of Matriculate Group ‘D’ employees from eligible categories, as specified by the Zonal Railways for (ii) above, with a minimum of 2 years regular service in the concerned seniority unit on the basis of a competitive examination consisting of Written Test and Record of Service of 85 and 15 marks respectively.

V. For the existing sub-para (1) of Para 174 substitute the following:

“(1) The posts in the category of Office Clerk in the pay scale Rs.3050-4590 will be filled as under:


ii. 33-1/3% by promotion by a process of selection from eligible Group ‘D’ categories of staff as specified by the Zonal Railways as per procedure prescribed in para 189; and

iii. 16-2/3% by promotion entirely on merit of Matriculate Group ‘D’ employees from eligible categories, as specified by the Zonal Railways for (ii) above, with a minimum of 2 years regular service in the concerned seniority unit on the basis of a competitive examination consisting of Written Test and Record of Service of 85 and 15 marks respectively.

(Authority: Ministry of Railway’s letter No.E(NG)I-96/CFP/27 dated 10.10.2000 and E(NG)I-2003/CFP/2 dated 22.9.2003)

INDIAN RAILWAY ESTABLISHMENT MANUAL, VOLUME-I, 1989 EDITIONADVANCE CORRECTION SLIP NO.155

Chapter I, Section’B’ Sub-Section IV - Recruitment of Group ‘D’ Railway servants and their promotion to higher grades in Group ‘D’ and Group ‘C’ posts.

For the existing para 189, substitute the following:-

“189. Promotion to higher grades in Group ‘C’: Railway Servants in Group ‘D’ categories for whom no regular avenue of promotion exists 33-1/3% of the posts in the lowest grade of Commercial Clerks, Ticket Collectors, Trains Clerks, Office Clerks, Stores Clerks, etc. should be earmarked for promotion. The quota for promotion of Group ‘D’ staff in the Accounts Deptts. to Group ‘C’ post of Accounts Clerks will be 25%. Promotion to Group ‘C’ will be subject to the following conditions:-

i. All promotions should be made on the basis of selection. There should be written tests to assess the educational attainments of candidates. Group ‘C’ categories referred to above should be suitably linked with specified categories in the lower grades on broad affinity of work to form groups for promotion but it should be ensured that the prospects are made equal in the different groups. The test should be correlated to the standards of proficiency that can reasonably be expected from railway servants who are generally non-matriculates. The aim of the examiners

should be to assess the general suitability of the Group ‘D’ railway servants offering themselves for promotion to Group ‘C’ posts from the point of view of their knowledge of English and their general standard of intelligence. The factors of selection and their relative weight will be as indicated below:-

Factors/Headings Maximum Marks(a) Written Test 85(b) Record of Service 15

Total: 100

Note: (1) Written test should consist of one paper of 3 hours duration divided into two parts - Part ‘A’ to test the working knowledge of the Railway servant of the English language and Part ‘B’ his general standard of intelligence and proficiency through questions in Arithmetic, General Knowledge mainly pertaining to Railway matters and matters immediately pertaining to the work he has been acquainted with during his Railway service. In drawing up the questions it must be ensured that they are not set as such a standard as to make it impracticable for a Group ‘D’ railway servant of average intelligence and normal standards of efficiency to qualify in the test.

(2) Assessment under the heading Record of Service will be based on entries in the Service Book/personal file regarding academic/technical qualifications, awards/punishments, etc.

(3) Selections should not be restricted to three times the number of posts to be filled but kept open to all eligible candidates who would like to be considered for such selections.

(4) All those who qualify on the basis of written test and Record of Service, the qualifying percentage of marks being prescribed by the General Manager, should be included in the panel in the order of their seniority for promotion against the yearly vacancies available for them in Group ‘C’ categories.

(ii) Group ‘D’ railway servants to be eligible for promotion to Group ‘C’ posts should have put in a minimum 3 years of continuous service. This does not apply to Schedule Castes and Scheduled Tribes candidates.

(iii) For promotions to Group ‘C’ posts in the Ministerial cadre Group ‘D’ staff will be required to possess a typing speed of 3 w.p.m. in English or 25 w.p.m. in Hindi. Promotions may, however, be allowed on provisional basis and the concerned staff given two year’s time from the date of promotion, to qualify the prescribed typewriting test; and if they fail to qualify the typewriting test within the said period, they will be liable to be reverted.

(iv) Training

(a) The standard of training imparted to the Group ‘D Railway servants selected for Group ‘C’ posts should be the same as for direct recruits for the same Group ‘C’ categories and in the case of failures in the first attempt such employees may be given second chance to qualify.

(b) Group ‘D’ railway servants when promoted to Group ‘C’ posts in the Accounts Deptt. shall go through the same training and test and shall be subject to the same conditions of service as are in force for the new recruits. During the period of their training they would get as stipend the pay that they would have normally drawn on promotion to Group ‘C’. All allowances like Dearness Compensatory and House Rent Allowances will be allowed to them at the scales applicable, had the stipend been treated as pay.

Note: Employees in lower Group ‘C’ scale of Rs.825-1200 (RPS)/2750-4400 (RSRP) and Rs.950-1400(RPS)/3050-4590 (RSRP) for whom no regular avenue of promotion exists will also be eligible to appear in the selection held for promotion of Group ‘D’ employees to Group ‘C’ against the prescribed quota.

(Authority: Ministry of Railway’s letter No.E(NG)I/91/CFP/26 dated 30.4.1992 and 10.3.1993, E(NG)I/93/CFP/41 dated 7.4.1994 and 28.11.1996, E(NG)I/96/CFP/19 dated 3.2.1997 and 11.12.1997 and E(NG)I/2003/I/2003/CFP/2 dated 22.9.2003).


Circular letter No.P(R )66/NDA/III Date:20 -10-2003

Copy of Board’s letter No. E(P&A)II-2003/HW-2 dated 25.9.03 is published for information, guidance and necessary action. Board’s letters dated 29.4.03 and 9.9.03 quoted therein were circulated as S.C.No. 125/03 & 169/03, respectively.

Copy of Board’s letter No. E(P&A)II-2003/HW-2 dated 25.9.03 (RBE No.167/03)


Consequent to sanction of an additional instalment of Dearness Allowance vide this Ministry’s letter No.PC-V/97/I/7/14 dated 9.9.2003, the President is pleased to decide that the rates of Night Duty Allowance, as notified vide Annexures ‘A’ and ‘B’ of Board’s letter No.E(P&A)II-2003/HW-2 dated 29.4.2003 stand revised with effect from 1.7.2003 as indicated at Annexure ‘A’ in respect of ‘Continuous’, ‘Intensive’, ‘Excluded’ categories and workshop employees, and as indicated at Annexure ‘B’ in respect of ‘Essentially Intermittent’ categories respectively.


ANNEXURE ‘A’

Rates of Night Duty Allowance with effect from 1.7.2003 for “Intensive’, ‘Continuous’ and ‘Excluded’ categories and Workshop staff at the various places classified as ‘A-1’, ‘A’, ‘B-1’, B-2, and Ordinary localities including ‘C’ Class Cities.

Sl.No.


A-1 A B-1 B-2Ordinary localities including ‘C’ class cities.

Rs. Rs. Rs. Rs. Rs.1. 2550-2605 19.50 19.35 19.25 19.20 19.052 2606-2790 20.35 20.25 20.15 20.05 19.953 2791-3230 22.85 22.70 22.55 22.45 22.254 3231-3440 25.25 25.10 24.95 24.85 24.655 3441-4125 28.55 28.40 28.30 28.15 28.00

6 4126-4270 31.65 31.50 31.35 31.20 31.057 4271-4480 32.95 32.80 32.65 32.55 32.358 4481-4630 34.60 34.40 34.15 34.00 33.709 4631-4870 36.05 35.85 35.60 35.45 35.1510 4871-5165 38.05 37.80 37.60 37.40 37.1011 5166-5465 40.25 40.00 39.80 39.60 39.3012 5466-6210 44.10 43.85 43.65 43.45 43.1513 6211-6655 48.95 48.70 48.40 48.15 47.5514 6656-6955 51.75 51.45 51.15 50.90 50.3515 6956-7850

& above56.15 55.85 55.60 55.30 54.75

ANNEXURE ‘B’

Rates of Night Duty Allowance with effect from 1.7.2003 for ‘Essentially Intermittent’ categories at the various places classified as ‘A-1’, ‘A’, ‘B-1’, B-2, and Ordinary localities including ‘C’ Class Cities.

Sl.No.



Rs. Rs Rs. Rs. Rs.1. 2550-2605 13.00 12.90 12.85 12.80 12.702 2606-2790 13.55 13.50 13.45 13.35 13.303 2791-3230 15.25 15.15 15.05 14.95 14.854 3231-3440 16.85 16.75 16.65 16.55 16.455 3441-4125 19.05 18.95 18.85 18.75 18.656 4126-4270 21.10 21.00 20.90 20.80 20.707 4271-4480 21.95 21.85 21.75 21.70 21.558 4481-4630 23.05 22.95 22.75 22.65 22.459 4631-4870 24.05 23.90 23.75 23.65 23.4510 4871-5165 25.35 25.20 25.05 24.95 24.7511 5166-5465 26.85 26.65 26.55 26.40 26.2012 5466-6210 29.40 29.25 29.10 28.95 28.7513 6211-6655 32.65 32.45 32.25 32.10 31.7014 6656-6955 34.50 34.30 34.10 33.95 33.5515 6956-7850

& above37.45 37.25 37.05 36.85 36.50


Circular letter No.P[R] 673/III Date: 20 -10-2003




In terms of para (2) of Board’s letter of even number dated 14.1.203 (RBE No.14/2003) it was directed that a committee consisting of Executive Department, CPO and a Finance Officer (all in SAG level)

would examine the requirement of training, according to the guidelines set out by the concerned technical Dte. and obtain the approval of the General Manager.

In view of the urgent need to consolidate and upgrade the training facilities in the existing training centres, it ahas been decided in supersession of the instructions issued earlier that the proposals for opening of new training centre should be sent to Management Services Directorate, Railway Board for consideration and approval.


Circular letter No.P( R)535/IIIDated: 21 -10-2003

Copy of Board’s letter No.E(NG)I-96/PM7/56 dated 23.9.03 is published for information, guidance and necessary action. Board’s letters dated 2.2.98, 9.12.99 and 7.8.03 quoted therein were circulated as S.C.No.67/98.14/2000 & 144/03.


Sub: Procedure for filling up the posts of Skilled Artisan against 25% quota.

Reference this Ministry’s letter of even number dated 2.2.1998 as amplified vide letter dated 9.12.1999 laying down the detailed procedure for filling up the 25% quota of posts in the category of Technician (trade) in scale Rs.3050-4590 from amongst serving Helpers Gr.I and Helpers Gr.II with educational qualifications as laid down in Apprentices Act. The procedure inter-alia envisages that the selection will consist of written test for 85 marks and viva-voce for 15 marks.

2. As the Railways are aware, instructions for elimination of viva-voce in selections for promotion to posts classified as ‘selection’ in Group ‘C’ categories except the categories of Law Asst., Physiotherapist, Telephone Operators and Teachers have been issued vide this Ministry’s letter No.E(NG)I-2000/PM1/41 dated 7.8.2003. It has been decided that the procedure for filling up 25% quota for promotion as Technician (Trade) Gr.III as mentioned in para 1 above should also be modified to the extent that 15 marks hitherto allotted to viva-voce should be allotted to Records of Service, assessment under which should be based on entries in the Service Book/Personal File regarding academic/technical qualifications, awards/punishment etc.

3. All other conditions remain unchanged.

4. The revised procedure will apply to selections notified on or after issue of this letter.


Circular letter No. P(R )359/IV Date: 21 -10-2003

Copy of Board’s letter No. E(NG)II/2003/SB/SR/2 dated 29.9.03 is forwarded for information, guidance and necessary action.

Copy of Board’s letter No E(NG)II/2003/SB/SR/2 dated 29.9.03. (RBE No.172/03)

Sub: Grant of increment of Substitutes - Counting of service regarding.

The issue, as to which date shall be taken into account for allowing annual increment to a Substitute i.e. whether it should be the date of his/her engagement as a Substitute or the date of his/her attaining the temporary status, was under examination in this office. It has now been decided that in supersession of all previous instructions on the subject, the services of a Substitute for allowing annual increment shall be counted from the date of his/her attaining temporary status .

These instructions will come into effect from the date of issue of this letter. Past cases decided otherwise need not be re-opened.

190_2003

SERIAL CIRCULAR NO. 190 /2003Circular letter No.P[R]554/V Date: 24 -10-2003

Copy of Board’s letter No. E[G]2003 QR1-6 dated 25-9-03 is published for information, guidance and necessary action. Board’s letter dated 18-7-2000 and 2-9-02 quoted therein were circulated as S.C.Nos. 169/2000 & 176/2002, respectively.

Copy of Board’s letter No. E[G]2003 QR1-6 dated 25-9-04 (RBE No.169/03)

Sub: Retention of Railway accommodation at the previous place of posting in favour of officers/staff posted to new Zones.

Ref: Railway Board’s letter No. E[G]97 QR1-28 dated 2-9-02****

1. In terms of Railway Board’s letter No. E[G]97 QR1-28 dated 2-9-02, in order to facilitate smooth operationalisation of New Zones, Officers/Staff, on posting to New Zones/Divisions, were permitted retention of Railway quarters at the previous place of posting for a period of one year from the date of relief.

2. New Zones had represented to Railway Board about acute shortage of accommodation and requested for extending the period of retention, permitted vide instructions dated 2-9-02. The matter has been reviewed by Railway Board in their meeting held on 22-8-2003 wherein in exercise of the powers vested in Board as per letter No. E[G]99 QR1-16 dated 18-7-2000, the Ministry of Railways , [Railway Board] have decided , in public interest to relax the existing provisions and allow further retention of Railway accommodation in favour of officers/staff already posted to New Zones and retaining Railway quarters at their previous places of posting for a further period of one year in continuation of Board’s letter dated 2-9-2002. This relaxation would also apply in cases where the officers/staff are provided with transit accommodation at new Zones. The grant of permission would however be subject to the conditions as laid down in instructions dated 2-9-2002.

3. This issues with the approval of the Finance Directorate of the Ministry of Railways.


Circular letter No.P(PC)487/VPC/CRC/Vol.IV Dated: -10-2003

Copy of Board’s letter No PC-III/2003/CRC/6 dated 8.10.2003 is published for information, guidance and necessary action.

Copy of Board’s letter No. PC-III/2003/CRC/6 dated 8.10.2003 (RBE No. 177/03, PC-V No.Nil)

Sub: Restructuring of certain Group ‘C’ & ‘D’ cadres.

The Ministry of Railways have had under review cadres of certain Group ‘C’ & ‘D’ staff in consultation with the staff side with a view to strengthening and rationalising the staffing pattern on Railways. As a result of the review undertaken on the basis of functional, operational and administrative requirements, it has been decided with the approval of the President that the Group ‘C’ & ‘D’ categories of staff as indicated in the Annexures to this letter should be restructured in accordance with the revised percentages indicated therein. While implementing these orders the following detailed instructions should be strictly and carefully adhered to:

Date of effect (hereinafter referred to as cut-off date)

1. This restructuring of cadres will be with reference to the sanctioned cadre strength as on the date following the date on which the cadres in the headquarter offices of new Zonal Railways/new Divisions are closed. The benefit of restructuring will be restricted to the persons who are working in a particular cadre on the cut-off date.

Applicability to various cadres

2.These orders will be applicable on the regular cadres (excluding surplus & supernumerary posts) of the Open Line establishments including Workshops and Production Units. These orders will, however, not be applicable to staff of RDSO for which separate orders will be issued. 2.1 These orders will not be applicable to ex-cadre & work-charged posts which will continue to be based on worth of charge.2.2 These instructions will also not be applicable to construction Units and Projects, where posts are generally created on worth of charge basis, though those should broadly be conforming to these percentage distributions.

Pay fixation (Rule 1313 (FR 22)-RII)

3.Staff selected and posted against the additional higher grade posts as a result of restructuring will have their pay fixed under Rule 1313 (FR-22)(I)(a)(I)-RII on proforma basis w..e.f. cut-off date with the usual option for pay fixation as per extant rules. Actual payment based on the pay so fixed should be made from the date of taking over the charge of the higher grade post arising out of these restructuring orders. The benefit under this rule will, however, no longer be available in the case of movement from lower grade to higher grade in the non-functional situations where there is no change in duties as in the case of movement from Goods Guards to Sr.Goods Guards and Goods Drivers to Sr. Goods Drivers etc. In the case of such movement, the pay will be fixed under Rule 1313(FR 22)(I)(a)(2)-RII. However, the benefit of fixation of pay under rule 1313 (FR-22)(I)(a)(I)R-II will now be admissible in the cases of functional promotions such as promotion from Sr. Goods Guards to Passenger Guards and Sr. Goods Drivers to Passenger Drivers etc. though in identical scale of pay.

Existing classification and filling up

4.The existing classification of the posts covered by these orders as ‘selection’ and ‘non-selection’ as the case may be, remains unchanged. Action should be taken to position the employees on the basis of

of the vacancies

selection/non-selection/suitability/Trade Test, as the case may be. However, the instructions contained in Para 13.2 should be followed in case of placement of Supervisors (erstwhile Mistries) to grade Rs.5000-8000.5.Extant instructions for D&A/Vigilance clearance will be applicable for effecting promotions under these orders with reference to the cut-off date.

Minimum years of service in each grade

6.While implementing the restructuring orders, instructions regarding minimum period of service for promotion issued from time to time should be followed. In other words, residency period prescribed for promotions to various categories should not be relaxed.

Basic functions, duties and responsibilities

7.Since the cadres as detailed in the annexures to this letter are being restructured on functional, operational and administrative considerations, the posts being placed in higher scales of pay as a result of restructuring should include the duties and responsibilities of greater importance.

Adjustment of excess number of posts

8.If prior to issue of these instructions the number of posts existing in any grade in any particular cadre exceeds the number admissible on the revised percentages, the excess may be allowed to continue to be phased out progressively with the vacation of the posts by the existing incumbents.9.While implementing these orders, specific instructions given in the foot-notes for the relevant categories in the enclosed annexures should be strictly and carefully adhered to.

Introduction of Multi skilling-merger of I)SM/ASM + YM + TI (ii)Personnel/Welfare/HOER Inspectors(iii)ESM & MSM

10.The concept of Multi-skilling is to be introduced by merging the different categories as mentioned hereunder. While the revised percentage distribution of posts as indicated in the annexures to this letter should be implemented in the unified cadres based on the integrated seniority list, the duties, responsibilities and functions being performed by the employees of the respective cadres will be combined in a phased manner. Each member of the cadre will have to be equipped with necessary skills and functions through proper training and development. The categories indicated herein will be merged by integrating the seniority of the employees working in respective grades with reference to length of non-fortutious service in the relevant grade keeping the inter-se-seniority in the respective group intact.10.1 The category of Station Masters/Assistant Station masters, Yard Masters and Traffic Inspectors should be merged into one unified cadre of SM/ASM. The recruitment and promotion pattern as prescribed for the category of SMs/ASMs should be followed in the merged cadre. In the initial stage of the merger, efforts should be made to post the employees in the categories in which they have been working. Accordingly, while the staff belonging to the erstwhile three categories will be working and enjoying the benefit of the unified cadre of SMs/ASMs, on their posting in the Yard, they will perform the duties of yard Master retaining their designation as applicable to the category of Yard Master. Similarly, while performing the inspectorial job they will retain their designation as applicable to Traffic Inspectors. But at a later stage, when they are made fully equipped to discharge all the functions hitherto being discharged by SMs/ASMs, YMs & TIs,

administration will have the flexibility to post a person as per the administrative requirement. While rendering the duties and functions, Railways may also review and rationalise the cadre keeping in view the administrative requirements. 10.2 The Personnel, Welfare and HOER Inspectors should be merged and a unified cadre of Personnel Inspectors introduced. After merger, 50% of the posts in the entry grade of the combined cadre viz Rs.5000-8000 should be filled from amongst the optee Sr. Clerks of Personnel Department in grade Rs.4500-7000 with three years of service in the grade and the remaining 50% of the posts should be filled as per the instructions contained in Board’s letter No.E(NG)-I/2002/PM4/I dated 12.07-02.10.3 The categories of Electric Signal Maintainers (ESM) and Mechanical Signal Maintainers(MSM) should be merged and a unified cadre of Signal Maintainers introduced. The recruitment and promotion pattern as applicable to the Electric Signal Maintainers will be followed in the unified cadre of Signal Maintainers.

Introduction of Direct recruitment (i) Ministerial staff(excluding Accounts staff) (ii)Personnel Inspectors(iii)Depot Material Superintendents

11.The implementation of restructuring scheme in the categories of Ministerial staff, Personnel Inspectors and Depot Material Superintendents in subject to the introduction of direct recruitment in the categories. After implementation of the restructuring in accordance with the revised percentage distribution of posts indicated in the annexures enclosed, the vacancies arising in these categories on or after the cut-off date should be filled through direct recruitment in the manner indicated hereunder:-

11. An element of direct recruitment of graduates with not less than 50% marks shall now be introduced at the level of Office Superintendent Gr.II in the pay scale Rs.5500-9000 in the Ministerial categories (Establishment & other than Establishment but excluding Accounts) to the extent of 20% of the posts. The remaining 80% of the posts in grade Rs.5500-9000 shall continue to be filled by promotion of staff from the lower grade Rs.5000-8000 as per the procedure in force.11.2.20% of the posts in grade Rs.6500-10500 in the category of Personnel Inspectors shall be filled by direct recruitment from amongst the candidates possessing Bachelor degree with Postgraduate Diploma in Personnel Management, labour laws, etc. as mentioned in Board’s letter No.E(NG)I-2002/PM4/1 dated 12.07.2002. The remaining 80% of the posts shall continue to be filled by promotion of staff from the lower grade of Rs.5500-9000 as per the procedure in force.11.3.20% of the posts in grade Rs.6500-10500 in the category of Depot Material Superintendents should be filled by direct recruitment from amongst the candidates possessing qualification of degree in Engineering in any discipline. The remaining 80% of the posts shall continue to be filled by promotion of staff from the lower grade of Rs.5500-9000 as per procedure in force.

Gatemen(Engg.)

12.As a result of implementation of this restructuring, more number of additional posts will be available in the highest grade of this category. Henceforth, therefore, the posts of Gatemen(Engg.) should be operated

in grade Rs.2750-4400. In order to ensure the full availability of Gatemen (Engg.) and rotation of the existing staff specially those who are working, as such, for a long period, the Trackmen etc. at the time of their promotion to grade Rs.2750-4400 should be posted as Gatemen(Engg.) subject to their fulfilling the requirement of prescribed medical standard and literacy level etc. as per extant instructions.

Upgradation of the posts of Supervisor(erstwhile Mistries)

13(a)Subject to provisions of Para-13.2 below, all the posts of Supervisors (erstwhile Mistries) in grade Rs.4500-7000+Rs.100 Special Allowance(excluding Supervisors(P.Way) should enbloc be upgraded to the posts of Junior Engineer Gr.II in the pay scale of Rs.5000-8000 and merged with the respective cadre of Technical Supervisors with its spread effect in higher grades Rs.5500-9000, 6500-10500 & 7450-11500 as per the revised percentage distribution of posts prescribed for Technical Supervisors in these orders.13(b)In case of Supervisor(P.Way), the posts being held by the erstwhile PWMs supervising more than one gang upto a maximum of 17.26% for the sanctioned cadre of PWMs shall be upgraded to and merged with the posts of Junior Engineer(P.Way) Gr.II in the pay scale of Rs.5000-8000 with its spread effect in higher grades of JE-I, SE & SSE in grades Rs.5500-9000, 6500-10500 & 7450-11500 respectively, as per the revised percentages prescribed for Technical Supervisors in these orders.13.1. The financial implications involved in the upgradation covered by (a)&(b) above should be off set by surrender of posts of Supervisors of equivalent money value.

Procedure for fitment

13.2The placement of the existing incumbents will be regulated as per the procedure given below:-(a)The existing regular incumbents of the posts of Supervisors (including Supervisors/P.Way to the extent of upgradation of posts) will be placed in grade Rs.5000-8000 without subjecting them to normal selection procedure. Their suitability shall be adjudged by following modified selection procedure according to which the selection will be based on scrutiny of service records and confidential reports only. (b)The Supervisors (other than P.Way) who do not get promoted to grade Rs.5000-8000 shall continue to hold the post in the existing grade Rs.4500-700+s.100 SA as personal to them. To this extent the posts upgraded to grade Rs.5000-8000 will be operated in the lower grade Rs.4500-7000+Rs.100 SA till the existing incumbents vacate the same by way of promotion, retirement etc. On vacation of the posts, the same shall automatically be operated in grade Rs.5000-8000.

Specific provisions for Supervisor(P.Way)

13.3.The remaining posts of Superisors(P.Way), erstwhile PWMs which are not to be upgraded and shall continue to be operated in the existing scale of pay, should be redesignated as “Track Supervisor”.

13.4.While the existing incumbents of the posts of Supervisors (P.Way) redesignated as “Track Supervisor” shall continue to draw the scale of pay Rs.4500-7000+Rs.100 SA as personal to them, the future incumbents to the post of ‘Track Supervisor’ will be in the pay scale of Rs.4500-7000 without the Special Allowance of Rs.100/-.

13.5.The upgradation of posts of Supervisor(P.Way) as indicated hereinabove should not result in creation of posts of Trolleymen. In other words under no circumstances, additional posts of Trolleyman would be created.

Provision of reservation

14.The existing instructions with regard to reservation of SC/ST wherever applicable will continue to apply.15. Direct recruitment percentages will not be applicable to the additional posts arising out of these restructuring orders as on the cut-off date. The direct recruitment percentage will apply for normal vacancies arising on or after the date following the cut-off date. Also the direct recruitment quota as on the date preceding the cut-off date will be maintained.

Pin pointing of posts

16. The administration should take steps to pin-point the additional posts arising out of this restructuring as per administrative requirements.

Refusal of promotion

17.Such of the Staff as had refused promotion before issue of these orders and stand debarred for promotion may be considered for promotion, in relaxation of the extant provisions as a one time exception, if they indicate in writing that they are willing to be considered for such promotion against the vacancies existing on the cut-off date and arising due to restructuring on that date. This relaxation will not be applicable to vacancies arising after the cut-off date.

Matching Savidngs

18.Entire scheme of restructuring is to be a self-financing and expenditure neutral proposition. Financial implications should be worked out taking into account the mid points of the scales of pay of the respective posts(mean of the minima & maxima of the scale), existing number of posts and revised number of posts in the grade on the basis of the revised percentage distribution of posts. After working out the financial implications, the matching savings should be effected from the category itself. Wherever it is not possible to do so from the category itself, the matching savings should be arranged from the department at the divisional/zonal level. But before restructuring the cadre as per the revised percentage distribution of posts, matching savings will have to be ensured and if the Department/Railways are not able to provide the matching savings, the particular category/department will not be restructured. While effecting surrender of posts of equivalent financial value, the existing vacant posts available in the categories on the cut-off date should be considered for the purpose of off-setting the cost of restructuring/financial effects of restructuring. Board desire that the General Managers should ensure that the restructuring is implemented expeditiously with matching savings without any exception and difficulty. There would be no restructuring without matching savings by surrender of posts.

Re-organisation of Zonal Railwas/Divisions:

19. Due to re-organisation of Zonal Railways/Divisions cadres are in a fluid situation. It may, therefore, take some time for the cadres in the headquarter offices of New Zones and New Divisions to stabilise. In the circumstances, new Zonal Railways are required to ensure that the staff transferred to headquarter offices of new Zonal Railways/new Divisions are not extended the double benefit of restructuring. In case

an employee has been given the benefit of restructuring on the old(parent) railway in terms of these orders, he will not be allowed the benefit of restructuring again on the headquarter offices of new Zonal Railways/new Divisions. In other words no railway servant will be considered for double promotion as a result of this restructuring.

Annual review 20.As per instructions contained in Board’s letter No.PC-III/91/FP-2 dt.08.10.2002, the Annual Reviews for gradewise percentage distribution of posts in force were to be conducted from 01.04.03 taking into account the cadre strength as on 01.04.03. It has now been decided that the next Annual Review will be undertaken from 01.04.2005 taking into account the cadre strength as on 01.04.2005. The Annual reviews, wherever conducted already as per instructions dt. 08.10.02 will not be undone.

KEY FOR ANNEXURES

1. Annexure ‘A’ (I) TRANSPORTATION TRAFFIC DEPARTMENT-do-

2. Annexure ‘B’ Transportation(Power) Department

3. Annexure ‘C’ Traffic Commercial Department

4. Annexure ‘D’ Medical Department

5. Annexure ‘E’ Staff common to all Engineering Departmentsincluding Workshops - Technical Supervisors.Drawing & Design staff and Artisan staff.

6. Annexure ‘F’ (I) Accounts and Cash & Pay Department

-do-

7. Annexure ‘G’ Signal & Telecommunication Department

8. Annexure ‘H’ Civil Engineering Department (Trackman etc.), Mechanical E ngineering Department(CMT).

9. Annexure ‘I’ Categories common to moe than one Department.

10.Annexure ‘J’ Stores, Personnel & Statistical Department and Hindi staff.

11.Annexure ‘K’ EDP Centres

ANNEXURE’A’ (I)

STATEMENT REGARDING RESTRUCTURIDNG OF GROUP ‘C’ & ‘D’ STAFF OF TRANSPORTATION TRAFFIC DEPARTMENT.

Annexure to Board’s letter No.PC-III/2003/CRC/6 dated 9.10.2003CATEGORY GRADE

(Rs.)EXISTING% AGE

REVISED% AGE

Station Masters/Assistant Station Masters*

7450-115006500-105005500-90005000-80004500-7000

6.52230338.5

Train Clerks 5500-90005000-80004000-60003050-4590

20302525

30361717

Traffic Controllers 7450-115006500-105005500-9000

305515

374815

Shunting Masters/Jamadars

5000-80004000-6000

2525

5050

Pointsmen/Levrmen/Shuntmen

3050-45902650-4000

7525

8317

Cabinmen 4000-60003050-4590

2575

5050

*Foot Note: The revised percentage distribution of posts will be made applicable in the unified cadre as per the provisions in Para-10.1 of the covering letter,

ANNEXURE’A’ (ii)STATEMENT REGARDING RESTRUCTURIDNG OF GROUP ‘C’ & ‘D’ STAFF OF TRANSPORTATION TRAFFIC DEPARTMENT.


(Rs.)EXISTING% AGE

REVISED% AGE

Mail Guards 5500-9000 100 100

Passenger Guards 5500-90005000-8000

2080

2773

Goods Guards 5000-8000 4500-7000

2080

2773

Assistant Guards/Brakesmen

4000-60003050-4590

2080

2773

Group ‘D’ Staff - Traffic 2610-35402550-3200

6535

7723

Cooks(Mechanical/Traffic Running Rooms)

4000-60003050-45902650-4000

154540

274627

ANNEXURE’B ‘

STATEMENT REGARDING RESTRUCTURIDNG OF GROUP ‘C’ & ‘D’ STAFF OF TRANSPORTATION (POWER) DEPARTMENT.

Annexure to Board’s letter No.PC-III/2003/CRC/6 dated 9.10.2003

CATEGORY GRADE(Rs.)

EXISTING% AGE

REVISED% AGE

Mail Drivers (Superfast,Mail & Express Trains only)

6000-9800 100 100

Passenger Drivers/Motormen(All Passenger Trains & EMU service only)

6000-98005500-9000

2080

2773

Goods Drivers(All Goods Trains)

5500-9000 5000-8000

2080

2773

Shunting Drivers 5000-80004000-6000

2080

2773

Diesel Assistants/Electrical Assistants

4000-60003050-4590

2080

2773

Loco Running Supervisor 7450-115006500-10500

--

6535

ANNEXURE-‘C’

STATEMENT REGARDING RESTRUCTURIDNG OF GROUP ‘C’ & ‘D’ STAFF OF COMMERCIAL DEPARTMENT.


(Rs.)EXISTING% AGE

REVISED% AGE

Commercial Clerks including Weigh Bridge Clerks

6500-105005500-90005000-80004000-60003200-4900

812253520

1218252817

Ticket Checking Staff 6500-105005500-90005000-80004000-60003050-4590

812253520

1218252817

Enquiry cum Reservation Clerks(ECRC)

6500-105005500-90005000-80004500-7000

8124040

12183535

Commercial Inspectors, Commercial/Claims/Rates/R&D/Marketing Inspectors

7450-115006500-105005500-90005000-8000

30301525

30321325

Legal staff 7450-115006500-10500

7030

7525

Group ‘D’ Staff – Commercial

2610-35402550-3200

6535

7723

ANNEXURE-‘D’STATEMENT REGARDING RESTRUCTURIDNG OF GROUP ‘C’ & ‘D’ STAFF OF MEDICAL DEPARTMENT.


(Rs.)EXISTING% AGE

REVISED% AGE

Chemists/Lab. Supdts. 7450-115006500-105005500-90005000-8000

5154535

9253630

Pharmacists 7450-115006500-105005500-90005000-80004500-7000

55303030

1010352520

Nurses 7450-115006500-105005500-90005000-8000

5303530

10353520

X-Ray 5500-90005000-80004500-70004000-6000

15155020

24283315

Cooks 5000-80004000-60003050-45902650-4000

5203540

9313030

Hospital and Conservancy Staff(Medical)

2750-44002650-40002610-35402550-3200

5154535

15303025

Hospital Attendants/Ayahs 2650-40002610-35402550-3200

354025

443917

ANNEXURE-‘E

STATEMENT REGARDING RESTRUCTURIDNG OF GROUP ‘C’ & ‘D’ STAFF COMMON TO ALL ENGINEERING DEPARTMENTS INCLUDING WORKSHOPS.


(Rs.)EXISTING% AGE

REVISED% AGE

Technical Supervisor 7450-115006500-105005500-90005000-8000

17282530

18292429

Artisan Staff 5000-80004500-70004000-60003050-4590

5353030

8412625

Artisan Helpers (Including C&W Safaiwalas)

2650-40002550-3200

8020

8713

Drawing/Design Staff 7450-115006500-105005500-90005000-80004000-6000

4.535.5203010**to be surrendered (grade to be abolished)

15302530**

Foot Note:- **These percentages will be with reference to cadre strength as on the cut-off date. The percentage of 30 in the grade Rs.5000-8000 shall be reached when all posts in grade Rs.4000-6000 have been worked off as per the procedure outlined in Board’s letter No.PC.V/97/I/31/3 dt.28-09-98 & 26.04.2000.

ANNEXURE-‘F’(i)STATEMENT REGARDING RESTRUCTURIDNG OF GROUP ‘C’ & ‘D’ STAFF OF ACCOUNTS & CASH & PAY DEPRTMENTS


(Rs.)EXISTING% AGE

REVISED% AGE

Stock Verifiers 6500-105005500-9000

2080

3565

Finger Print Examiners 6500-105005500-90005000-8000

155035

255025

Cashiers(Non-Supervisory) 5500-90005000-80004000-6000

206020

355015

Shroffs 5000-8000 25 39

4000-60003050-4590

4035

3823

ANNEXURE ‘F’(ii)

Railways Existing Strength Total Restructured Strength TotalRs.6500-10500

5500-9000 Rs.6500-10500

5500-9000

Central Rly.

15 4 19 16 3 19

Eastern Rly.

15 8 23 18 5 23

Northern Rly.

18 15 33 23 10 33

North

Eastern Rly.

8 9 17 11 6 17

Northeast Frontier Rly.

10 4 14 11 3 14

Southern Rly.

13 18 31 19 12 31

South Central Rly.

15 9 24 18 6 24

South Eastern Rly.

20 14 34 25 9 34

Western Rly.

11 4 15 12 3 15

North West Rly.

8 7 15 10 5 15

East Central Rly.

8 5 13 10 3 13

Total 141 97 238 173 65 238

ANNEXURE-‘G’STATEMENT REGARDING RESTRUCTURIDNG OF GROUP ‘C’ & ‘D’ STAFF OF SIGNAL & TELECOMMUNICATION DEPARTMENTS.


(Rs.)EXISTING% AGE

REVISED% AGE

Signal Maintainers*/TCMs/WTMs

5000-80004500-70004000-6000

105025

165320

3050-4590 15 11

Telephone Operators 6500-105005500-90005000-80004000-60003050-4590

411253525

821282617

Cipher Operators 5500-90005000-8000

5050

6535

*Foot Note: The revised percentage distribution of posts will be made applicable in the unified cadre as per the provisions contained in Para-10.3 of the covering letter.

ANNEXURE-‘H’STATEMENT REGARDING RESTRUCTURIDNG OF GROUP ‘C’ & ‘D’ STAFF OF CIVIL /MECHANICAL ENGINEERING DEPARTMENT.


(Rs.)EXISTING% AGE

REVISED% AGE

Trackmen/Trollymen(including S&T Trollymen)/Gatemen/Watchmen

2750-44002650-40002610-3540

205525

424018

CMT 7450-115006500-105005500-90005000-8000

30302515

37332010

Mails* 2650-40002550-3200

----

6535

*Foot Note: Mails working in various departments should be placed under the control of Civil Engineering Department.

ANNEXURE’A’ (I)STATEMENT REGARDING RESTRUCTURIDNG OF GROUP ‘C’ & ‘D’ STAFF COMMON TO MORE THAN ONE..


(Rs.)EXISTING% AGE

REVISED% AGE

Ministerial Staff (Estt. And other than Estt. Excluding Accounts staff)

7450-115006500-105005500-90005000-80004500-7000

26122535

48162923

3050-4590 20 20Typists* 6500-10500

5500-90005000-80004000-60003050-4590

812253520

1216292320

Record Sorters/Lifters/Suppliers/Finders

2750-440002650-4000

----

5050

Packers 2750-44002650-4000

----

5050

Msc. Group ‘D’ Staff 2610-32402550-3200

6535

7723

Safaiwalas (Excluding Hospital & Conservancy Staff & C&W Safaiwalas)

2650-40002610-3540 2550-3200

204535

453025

Peons/Jamadar Peons (All Departments)

2610-35402550-3200

4060

5545

*Foot Note:- Board’s letter No. E(NG-II/92/CD/1 dt.17.07.92 should be ket in view while restructuring the cadre of Typists.

ANNEXURE-‘J’STATEMENT REGARDING RESTRUCTURIDNG OF GROUP ‘C’ STAFF OF STORES, PERSONNEL & STATISTICAL DEPARTMENT/PUBLICITY.


(Rs.)EXISTING% AGE

REVISED% AGE

Depot Material Superintendents(Erstwhile Ward Keeping Staff)

7450-115006500-105005500-90005000-8000

5203540

10303030

Personnel Inspectors* 7450-115006500-10505500-90005000-8000

5304025

10403020

Statistical/Publicity Inspectors)

6500-10505500-90005000-8000

354025

503020

Hindi Staff 6500-105005000-80004500-7000

14521.565

253045

Foot Note:- **The revised percentage distribution of posts will be made applicable in the unified cadre as per the provisions in Para-10.2 of the covering letter.

ANNEXEURE ‘K’STATEMENT REGARDING RESTRUCTURIDNG OF GROUP ‘C’ STAFF OF EDP CENTRES.


(Rs.)EXISTING% AGE

REVISED% AGE

EDP Staff 6500-105005500-90005000-80004500-7000

8122555

11173537

Console Operators 6500-105005500-9000

6040

73270


Circular letter No. P(R )481/V Dated:28-10-2003

Copy of Board’s letter No. E(P&A)II-2003/PP3 dated 1.10.03 is published for information, guidance and necessary action.

Copy of Board’s letter No. E(P&A)II-2003/PP3 dated 1.10.03 (RBE No.173/03)

Sub: Grant of another opportunity for revision of option by the Accounts staff and Stock Verifiers due to retrospective revision of scales of pay.

Attention is invited to the instructions contained in Board’s letter No.PC-V/98/1/11/23 dated 7.3.2003 in terms of which the scales of pay allotted to Jr. Accounts Assistants, Accounts Assistants, Section Officers/Inspectors of Accounts/Cost Accountants, Sr. Section Officers/Sr. Inspectors of Accounts/Sr. Cost Accountants were revised with retrospective effect from 1.1.1996 on notional basis. The scales of pay allotted to Stock Verifiers and Sr. Stock Verifiers were also revised with retrospective effect from 1.1.1996 on notional basis vide Board’s letter No.PC-V/97/1/11/14 dated 25.6.2003. As the decision to revise the scales of pay of the above categories of staff was effective retrospectively from 1.1.1996, references are being received from the Zonal Railways etc. seeking permission for allowing revision of option for fixation of pay in the higher grade to those staff who had been promoted to higher grades after 1.1.1996.

2. The matter has been examined and it has been decided by the Board to allow another opportunity to exercise option for fixation of pay on promotion to the above adversely affected Accounts staff and Stock Verifiers who were promoted to the next higher grade(s) on or after 1.1.1996 till (a) 7.3.2003 in the case of the above Accounts staff covered by the orders contained in Board’s letter dated 7.3.2003 ibid and (b) 25.6.2003 in the case of Stock Verifiers covered by the orders contained in Board’s letter dated 25.6.2003 ibid. The option will have to be exercised by the employees within three months from the date of issue of these instructions and once exercised, shall be final.


193_2003

SERIAL CIRCULAR NO. 193 /2003Circular letter No.P[R]583/IV Dated:31 -10-2003

Copy of Board’s letter No.E(P&A)II-2003/PLB-4 dated 29.9.03 is published for information, guidance and necessary action.

Copy of Board’s letter No. E(P&A)II-2003/PLB-4 dated 29.9.03 (RBE No.170/03)

Sub: Payment of Productivity Linked Bonus to non-gazetted Group ‘B’,’C’ & ‘D’ Railway employees for the financial year 2002-2003.

***The President is pleased to announce Productivity Linked Bonus (PLB) equivalent to 60 days

wages for the performance during the financial year 2002-2003. For the financial year 2000-2001, excess PLB payment equivalent to one day’s wages was made due to erroneous data furnished by one of the Zonal Railway, which came to notice only after the final data became available. The aspect of effecting recovery of the above excess payment has been considered and it has been decided to adjust the same from the payment for the financial year 2002-2003. Accordingly, the President is pleased to sanction PLB equivalent to (60-1)=59 (fifty nine) days wages without any ceiling on wages for eligibility for the financial year 2002-2003 to all non-gazetted Group ‘B’,’C’ & ‘D ’Railway employees (excluding all RPF/RPSF personnel). Where wages exceed Rs.2500/- (Rupees Two thousand five hundred only) per month, PLB will be calculated as if ‘wages’ are Rs.2500/-p.m.

2. In the revised (Fifth Central Pay Commission)Scales of pay, ‘wages’ for the purpose of PLB actually drawn during the financial year, shall include ‘pay’ as defined in Rule 103(35)R-1(1985 Edition) and dearness allowance sanctioned in the revised scales during the financial year 2002-2003. In the case of Running Staff, the term ‘pay’ shall include 30% of pay constituting the pay element in Running Allowance payable on leave salary. Other conditions such as method of calculation of wages, etc., as prescribed in this Ministry’s instructions and clarifications from time to time, shall remain unchanged.

3. It has been decided that in the case of eligible employees mentioned in Para 1 above who were not placed under suspension, or had not quit service/retired/expired during the middle of the financial year 2002-2003 or were on leave where leave salary admissible is not less than that admissible on leave on average pay, may be paid an amount of Rs.4849/- towards Productivity Linked Bonus for the financial year 2002-2003. In the case of employees other than those mentioned above, the amount of Productivity Linked Bonus may be calculated in accordance with the extant instructions on the subject, with particular reference to the instructions contained in Board’s letter No.E(P&A)II-2001/PLB-14 dated 20.9.2002.

4. The Ministry of Railways have also decided that in relaxation of the provisions in Rules 905(2), 908 and 909 of State Railway Provident Fund Rules, as contained in Chapter 9 of R.1/1985 edition, such of the subscribers to the SRPF as are entitled to Productivity Linked Bonus may, if they so desire, deposit the whole or part of the amount admissible under the Scheme in their respective State Railway Provident Fund Accounts.

5. Payment of Productivity Linked Bonus to all non-gazetted Group ‘B’,’C’ & ‘D’ Railway employees may be made immediately.6. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.


Circular letter No. P(R )171/ III Dated:12 -11-2003

Copy of Board’s letter No.2003-E(SCT)1/25/13 dated 1.10.03 is published for information, guidance and necessary action.

Copy of Board’s letter No. 2003-E(SCT)1/25/13 dated 1.10.03 (RBE No.174/03)

Sub: Promotion of Group ‘B’ officers to Senior Scale.Ref: Board’s letter No.E(GP)89/1/8 dated 17.4.90. Board’s letter No.E(GP)85/1/48 dated 31.12.85.

One of the Zonal Railways has sought a clarification whether there is any relaxation for SC/ST Group ‘B’ officers who have not completed 06 years of service for promotion to Senior Scale against a reserved roster point.

In this connection it is clarified that in terms of para (iii) of Board’s letter No.E(GP)85/1/48 dated 31.12.85 read with para-2 of Board’s letter dated 17.4.90 quoted above, the Group ‘B’ officers who have rendered not less than three years of service in Group ‘B’ and have been adjudged suitable by a committee of HODs for appointment against Senior Scale vacancies should be considered for ad-hoc appointment.

In view of the above standing instructions on the subject, it is clarified that if suitable Group ‘B’ SC/ST officers who have rendered not less than 06 years of service in Gr. ‘B’ are not available, the suitable SC/ST officers with minimum three years of service in Group ‘B’ can be considered for ad-hoc promotion to Senior Scale against the vacancies reserved for them. The SC/ST candidates will also be considered for promotion to unreserved posts in Senior Scale along with general candidates if they are found suitable on the basis of their general seniority.

This disposes of E.C.Railway’s letter No.ECR/HRD/GAZ/210/Policy dated 19.08.2003.


Circular letter No.P(R)227/XIII Dt. 13–11-2003.

Sub: Re-employment of Railway employees dismissed removed or compulsorily retired from service, under Rule 402 IREC Vol.I.

Reference this office Serial Circular No. 188/99 issued under letter No.P(R)227/XII dated 30.7.1999 wherein copy of Board’s letter No.E(D&A)99 RG6-6 dated 30.6.1999 (RBE No.123/99) was circulated. Instructions issued in Para 6 of this office letter that no action to re-appoint a removed/dismissed railway servant under the provisions of Rule 402 of IREC Vol.I should be taken, is withdrawn in view of the clarification given by the Railway Board in their letter No.E(D&A)99 RG6-6 dated 24.4.2000, copy of which is enclosed.

Copy of Board’s letter No.E(D&A)99 RG6-6 dated 24.4.2000 ( RBE No.76/2000)


One of the Railways have recently expressed doubts regarding their competence to re-employ as fresh entrant the dismissed/removed railway employees in terms of provisions of Rule 402 IREC Vol.I. This issue has also been taken up by the NFIR in the PNM meeting at the Board’s level to be held on 2/3.5.2000.

It is clarified that Rule 402 IREC Vol.I does not forbid the competent authority on the Railways to order re-employment of a dismissed/removed railway employee subject to the provisions contained in the said rule.


Circular letter No. P[R] 464/GAZ/I Dated: 11 -11-2003

Copy of Board’s letter No.E(GP)2002/2/65 dated 13.10.2003 is published for information, guidance and necessary action. Board’s letter dated 20.2.87, 10.6.91 and 16.7.96 quoted therein were circulated as, GAZ S.C.No.13/91, S.C.No.32/87 and 100/96, respectively.

Copy of Board’s letter No. E(GP)2002/2/65 dated 13.10.2003 (RBE No.180/03)

Sub: Appointment to Group ‘B’ posts through promotions on the basis of Selection/ LDCE - Regarding educational qualifications.

Ref: i. Railway Board’s letter No.E(GP)85/1/78 dated 20.2.1987 ii. Railway Board’s letter No.E(GP)90/2/156 dated 10.6.1991 iii. Railway Board’s letter No.E(GP)90/2/156 dated 16.7.1996

Reference is invited to Railway Board’s letter No.E(GP)90/2/156 dated 16.7.96, providing that the requirement of minimum academic qualifications for promotion from Group ‘C’ to Group ‘B’, prescribed vide Railway Board’s letters mentioned above, will come into force after the amendment to the relevant Recruitment Rules.

The matter has further been reconsidered and the Board have decided that the educational qualification of Degree/Diploma in Engineering is not required as an eligibility condition for promotion from Group ‘C’ to Group ‘B’ post in non-technical/technical departments.


Circular letter No. P[R] 673/III Dated: 11 -11-2003



Sub: Duration of promotional Training Courses.

Some of the Railways have been approaching Board for seeking clarification whether all eligible candidates should be trained before the selection process in terms of Board’s letter No.E(MPP)99/19/1/5.3 dated 25.2.02.

The above matter has been considered and it is clarified that instruction contained in Board’s letter referred above is that successful completion of the training is mandatory for safety category staff before being promoted to a higher post. The instruction does not imply that all eligible candidates in the zone of consideration have to be necessarily imparted training before the selection process.

Duration of the Training courses shall not be altered.

This disposes of SCR/SC letter No.P.529/TP/LRS/BZA dt.11.2.03.

Copy of SCR/SC letter No.P.529/TP/LRS/BZA dt.11.2.03.

Sub: Curtailment of pre-promotional training for Goods Driver without curtailing the course content.

Vijayawada Division of this Railway is having 147 vacancies of Passenger Drivers in scale Rs.5500-9000 (RPS). 458 eligible Goods Drivers have to be subjected to selection for promotion to the post of Passenger Driver.

In terms of instructions contained in Board’s letter No.E(MPP)95/19/6 dt.31.8.99 (RBE No.220/99), the promotional course for Goods Driver is 8 weeks. In terms of Board’s letter No.E(MPP)99/19/1/5.3 dated 25.2.2002 (RBE No.25/2002), successful completion of training is mandatory for promotion of Goods Driver to Passenger Driver and the staff should be directed to attend the mandatory course well in advance of the initiation of the process of selection to the next higher grade.

For completing the mandatory course of 8 weeks for all the eligible Goods Drivers, it will take about 36 months in view of constraints of training capacity, inadequate relief and other safety constraints. It is not possible to spare more staff for training each time.

In the circumstances explained above, it is proposed to reduce the duration of the pre-promotional course duly retaining the course content intact. The proposed schedule reducing the duration from 48 working days to 24 working days for the pre-promotional course from Electric Goods Drivers to Passenger Drivers is enclosed. Board’s approval may kindly be accorded for reducing the duration so as to enable Vijayawada Division to complete the course early and finalise the selection to fill the vacancies of Passenger Drivers early. Board’s orders may kindly be communicated early.

This issues with the approval of General Manager.


Circular letter No. P[R] 673/III Date11-11-2003

Copy of Board’s letter No.E(MPP)2003/3/16 dated 7.10.03 is published for information, guidance and necessary action. Board’s letter dated 10.8.2000 and 10.7.03quoted therein were circulated as S.C.No.189/2000 and 162/03, respectively.

Copy of Board’s Corrigendum letter No. E(MPP)2003/3/16 dated 7.10.03 (RBE No.176/03) Training Manual Correction Slip No. 4/2003

Sub: Collision of 1448 Up Express in the rear of 7330 Goods at Danea Yard of Dhanbad Division of Eastern Railway on 16.3.2003 - Examination - Safety categories.

Kindly refer Board’s letter of even number dated 10.7.03 (RBE No.122/2003) and the following may be replaced.

“that the written examination and practical examination for safety categories including the Running staff should be 60% i.e. staff must acquire 60% in written and 60% in practical & viva to qualify the exam and with no relaxation for SC/ST. For non-safety categories the pass marks be 50%. The repeat course available to trainees as advised vide Board’s letter No. E(MPP)2000/3/10 dated 10.8.2000 issued under RBE No.96/2000 will be maintained”.

as

“that passing marks in the examination for safety categories including the Running Staff should be 60% i.e. staff must acquire 60% in written and/or 60% in practical/viva, as in vogue, to qualify the exam and with no relaxation for SC/ST. For non-safety categories the pass marks be 50%. The repeat course available to trainees as advised vide Board’s letter No.E(MPP)2000/3/10 dated 10.8.2000 issued under RBE No.96/2000 will be maintained”.

Manual on Management of Training (June 1998)Advance Correction Slip No.4/2003


5.5.4. Pass marks

5.5.4.1:”that passing marks in the examination for safety categories including the Running staff should be 60% i.e. staff must acquire 60% in written and/or 60% in practical/viva, as in vogue, to qualify the exam and with no relaxation for SC/ST. For non-safety categories the pass marks be 50%. The repeat course available to trainees as advised vide Board’s letter No.E(MPP)2000/3/10 dated 10.8.2000 issued under RBE No.96/2000 will be maintained”

(Authority Board’s letter No. E(MPP)2003/3/16 dated 7.10.03 (RBE No.176/03)


Circular letter No. P[R] 481/VI Dated:12 -11-2003

Copy of Board’s letter No.E(P&A)11-2003/PP-1 dated 16.10.03 is published for information, guidance and necessary action. Proposals of past cases requiring revision of option exercised under Rule 1313 (FR 22)(I)a(1) of R-II, 1987 Edition arising out of unanticipated developments or change of rules may be sent to the undersigned, immediately, along with detailed justification and verbatim remarks of associate accounts.

Copy of Board’s letter No. .E(P&A)11-2003/PP-1 dated 16.10.03 (RBE No.181/03)

Sub: Option for fixation of pay on promotion - regarding.

Attention is invited to the provision relating to exercise of option by a Railway employee for fixation of pay on promotion/appointment to the higher grade/post under Rule 1313 (FR 22(I)(a)(1)R-II/1987 edition.

2. The staff side raised a demand in the National Council (JCM) that a Central Government servant may be allowed to revise the option exercised by him on promotion/appointment to the higher post/grade under FR 22(1)(a)(i) in the event of unanticipated developments or change of rules etc. The Staff side also demanded that a specific provision to this effect be incorporated in the existing rules/orders. The matter has been examined by the Government and the President is pleased to decide that pursuant to any unforeseen developments or change of rules, a Railway employee may given a revised option for pay fixation under Rule 1313 (FR 22(I)(a)(1)R-II/1987 edition within a period of one month from the date of issue of orders of such unforeseen developments or change of rules. Proposal for acceptance of such revised option may thereafter be referred to this office along with detailed justification therefor and verbatim remarks of FA&CAO, which will be examined and decided on merits in consultation with Department of Personnel & Training. In case it is decided to allow fresh option to the Railway employee concerned, the option once exercised shall be treated as final. Past cases of similar nature can also be referred to the Board, which will be decided on merits. The Zonal Railways etc. are requested to bring the above decision to the notice of all concerned.



Circular letter No. P(LE)228/New Zones dated 12.11.2003

Copy of Board’s letter No.E(NG)I-96/TR/36/Vol.IV dated 30.10.2003 is published for information, guidance and necessary action. Board’s letters dated 26.3.2003,4.7.2003 and 29.9.2003 were circulated under Serial Circular Nos 75/03,131/03 and 184/03, respectively.

Copy of Bd’s letter No.E(NG)I-96/TR/36/Vol.IV dated 30.10.2003 (RBE No.187/2003)

Sub: Transfer of staff to Headquarters Offices of new Zonal Railways- Sparing of staff.Ref: This Ministry’s Letter of even No. dated 29.9.2003.

…As the Railways are aware, the cadres in the Headquarters Offices of the new Zones are due to close on

31.10.2003. The issue of release of staff to Headquarter Offices of new Zones are discussed in the GM’s Conference held in Board’s office on 28/29.10.2003 wherein the following decisions were taken:-

i) All the staff whose options for transfer to Headquarter Offices of new zonal Railways have been accepted by the Zonal Railways and are required as per the sanctioned strength in the new zonal railway headquarters should be spared positively by 31.10.2003 except the train passing staff viz. ASMs/SMs/Dy.SSs/SSs and running staff viz. Diesel/Electrical Assistants, Drivers and Guards/Asst. Guards, who are not to be spared.

ii) Options exercised by staff holding headquarter controlled posts in the affected Divisions as per instructions vide Note below para 2(ii) (b) of Board’s letter No.E(NG)I-96/36 dated 6.1296 should be honoured and the staff concerned spared by 31.10.2003 positively.

iii) Since the GMs of the new Zonal Railways expressed inability to accommodate the staff if they are spared in one go by 31.10.2003, the paper lien of staff as on 31.10.2003 may be transferred for the time being and the GMs of the respective new Zonal Railways and the old (parent) Railways should mutually come to an understanding to this effect and fix a target date ( Not later than 30.4.2004) for physical transfer of these staff as per seniority. The staff whose paper lien is so transferred will be considered for selection/promotion etc. in the Headquarters Offices of new zonal Railways though they will not be physically available there. Such staff should NOT be considered for selections/promotions including for cadre restructuring in the old(parent) railways. The Two GMs should sign a Memorandum of Understanding (MOU) relating to transfer of paper lien latest by 5.11.2003.

iv) The posts which are yet to be transferred to headquarter offices of new zonal railways and are required to be declared as supernumerary should not be taken into account for the purpose of cadre restructuring.

2. Similar action may be taken in respect of transfer of staff to the Divisional Headquarter Offices of newly created Divisions.

202_2003

SERIAL CIRCULAR NO. 202 /2003Circular letter No. P[PC]487/Imp/97/Vol.V Dated: 18 -11-2003

Copy of Board's letter No. F(E)III/2003/PN1/39 dated 22.10.2003 on the above subject is published for information, guidance and necessary action.

Copy of Board's letter No. F(E)III/2003/PN1/39 dated 22.10.2003(RBE No.185/03)

Sub: Payment of terminal benefits to temporary Railway Servants – Acceptance of recommendations of the Fifth Central Pay Commission.

A copy of DOP&T’s O.M.No.12011/1/2003-Estt.© dt.29th September,2003 is circulated for information and guidance. These instructions shall apply mutatis mutandis on the Railways.

Central Civil Services (Pension) Rules,1972 referred to in the enclosed O.M. correspond to Railway Services (Pension) Rules, 1993.

A copy of DOP&T’s O.M.No.12011/1/2003-Estt.© dt.29th September,2003

Sub: Payment of terminal benefits to temporary Govt. Servants – Acceptance of recommendations of the Fifth Central Pay Commission.

The Fifth Central Pay Commission in para 133.94 of its report have recommended that the distinction between temporary and permanent Govt. servant having rendered a qualifying service of less than ten years may be done away with regard to payment of terminal benefits. The above recommendation of the Pay Commission has been considered and it has been decided that a temporary Govt. servant who retires on superannuation or discharged from service or declared invalid for further service or absorbed in an autonomous body before completing ten years of continuous service shall be eligible to gratuity on the same scale and rates as are applicable to permanent Civil Govt. servants under the provisions of Central Civil Services (Pension) Rules, 1972.

2. These instructions shall come into force w.e.f. 1.1.96. The cases of temporary Govt. servants decided otherwise, may be reopened and decided as above.

3. So far as persons serving in the Indian Audit & Account Departments are concerned, these instructions issue in consultation with the Comptroller & Auditor General of India.

201_2003

SERIAL CIRCULAR NO. 201 /2003Circular letter No.P(PC)487/V/97/Allowance/Vol.II Date: 18 -11-2003

Copy of Board’s letter No. PC-V/97/1/7/12 dt.17.10.03 is published for information, guidance and necessary action. Board’s letter dated 16.10.1997 quoted therein was circulated as S.C.No.172/97.

Copy of Board’s letter No. PC-V/97/1/7/12 dt.17.10.03 (RBE No.183/03, PC-V/381)

Sub: Classification of cities for the purpose of Transport Allowance - clarification regarding.

Please refer to Board’s letter of even number dated 16.10.97 regarding grant of Transport Allowance to Railway servants. In terms of para 2(i) of the letter ibid the cities referred to as “A” and “A-1” in the said orders shall be the same as those classified as such for the purpose of Compensatory (City) Allowance (CCA) in terms of the orders issued separately regulating grant of CCA to the Central Government employees. Ins this connection, in elaboration it is clarified that grant of Transport Allowance would be governed by the new classification of cities for the purpose of CCA as given in Annexure ‘1’ to Board’s letter No.PC-V/97/I/7/13 dated 16.10.97. The special dispensation extended to CCA is not

applicable to Transport Allowance. Necessary action may be taken for making recoveries wherever over payment has been made.

SERIAL CIRCULAR NO. 202 /2003Circular letter No. P[PC]487/Imp/97/Vol.V Date: 18 -11-2003

Copy of Board's letter No. F(E)III/2003/PN1/39 dated 22.10.2003(RBE No.185/03, PC-V/382) on the above subject is published for information, guidance and necessary action.

Copy of Board's letter No. F(E)III/2003/PN1/39 dated 22.10.2003(RBE No.185/03, PC-V/382)

Sub: Payment of terminal benefits to temporary Railway servants – Acceptance of recommendations of the Fifth Central Pay Commission.

A copy of DOP&T’s O.M.No.12011/1/2003-Estt.(C) dt.29th September,2003 is circulated for information and guidance. These instructions shall apply mutatis mutandis on the Railways.


A copy of DOP&T’s O.M.No.12011/1/2003-Estt.(C) dt.29th September,2003

Sub: Payment of terminal benefits to temporary Govt. servants – Acceptance of recommendations of the Fifth Central Pay Commission.





Circular letter No. P[R} 563/ IV Dated: 21 -11-2003

Copy of Board's letter No. E(Sports)2001/Policy/EQ dated 27.10.03 on the above subject is published for information, guidance and necessary action. Board’s letter dated 14.2.2003 quoted therein was circulated as SC No.53/03.

Copy of Board's letter No. E(Sports)2001/Policy/EQ dated 27.10.03 (RBE No.186/03)

Sub: Out of turn promotion from Group ‘D’ to Group ‘C’ in Artisan Categories – minimum educational qualification.

In terms of instructions contained in Board’s letter of even number dated 14.2.2003, powers were delegated to the General Managers to consider out of turn promotion of outstanding sportspersons from Group ‘D’ to Group ‘C’ in Skilled Artisan categories on provisional basis provided the sports-person so promoted acquire the qualification of Act Apprenticeship pass in the relevant trade within a period of 2/3 years from the date of their promotion.

2. It has been reported by certain zonal railways/PUs that the above instructions of the Board have not been found viable for implementation mainly because of requirement of acquiring the minimum educational qualification as pass in Act Apprenticeship in the test conducted by the National Council for Vocational Training. The matter has been carefully re-considered in the Ministry of Railways. In supersession of the instructions contained in letter of even number dated 14.2.2003 it has been decided that the sportspersons meeting the norms for out of turn promotion from Group ‘D’ to artisan categories in Group ‘C’ by virtue of sports achievements may be promoted on provisional basis and allotted a trade and given on the job practical training for a period of two years on the expiry of which they should be subjected to trade test. Subject to their passing the trade test the provisional promotion of such sportsperson may be regularised.]

(This disposes of CPO/ICF’s letter No.PB/RL/2 dated 25.3.2003 and CPO/SE Railway’s letter No.P/L/13/M/Sports/3 dated 10.3.2003)


Circular letter No.P[R} 438/III Dated: 11-12-2003

Copy of Board’s letter No.2003/H/PNM-AIRF dated 3.11.03 is published for information, guidance and necessary action.

Copy of Board’s letter No. 2003/H/PNM-AIRF dated 3.11.03 (RBE No. - /03)

Sub: Medical Certification.

An introductory item has been raised by the staff side for discussion in the next PNM-AIRF meeting, wherein it has been mentioned that DRMs of the Zonal railways are refusing acceptance of medical certificates from private doctors. These powers as per note (ii) of para 538(4) of IRMM 2000 (reproduced below) are to be exercised for special periods only.

Note (ii) of Para No.538 (4) of IRMM.

(ii) To prevent misuse of private medical certificates the Divisional Railway Manager may withdraw the privilege as given in the concluding portion of the above sub-paragraph by special notification in the staff for special periods. In respect of workshop employees, the power to withdraw the privilege of acceptance of certificates from registered private practitioner shall be exercised by the administrative officer in J.A.G. and S.A.Grade.

It is requested that the DRMs of your railways be advised to strictly adhere to the provision made in the above cited para of IRMM.


Circular letter No. P(R )473/V Dated: 8-12-2003

Copy of Board’s letter No.E(W)2000/PS 5-8/3 dated 30.10.03 is published for information, guidance and necessary action. Board’s letter dated 19.11.90 quoted therein was circulated under letter No.P.140/GL/Vol.II dated 23.11.90.

Copy of Board’s letter No. E(W)2000/PS 5-8/3 dated 30.10.03 (RBE No188./03)

Sub: Grant of Post Retirement Complimentary Pass to the canteen employees.

During the course of implementation of Supreme Court’s judgement dated 27.2.1990 in the case of canteen employees (M.M.R.Khan and others Vs. UOI), Board, vide letter No.E(W)90CN1-8 dated 19.11.1990, had communicated decision to count the service rendered by the employees of statutory and non-statutory recognised (subsidized) canteens prior to 22.10.1980 and 1.4.1990 respectively, to the extent it qualifies for pensionary benefits, as per rules. The question of extending the similar benefit for the purpose of grant of Post Retirement Complimentary Passes to the canteen employees has been engaging the attention of Board.

Board, after considering various representations and certain decisions of the Courts, have decided that the service rendered by the employees of statutory and non-statutory recognised (subsidized) canteens prior to 22.10.1980 and 1.4.1990 respectively, shall be counted for the purpose of eligibility for Post Retirement Complimentary Passes, to the extent their service after these cut off dates fall short of 20 years, which is the minimum service prescribed for this purpose. The other conditions in the matter shall be as per extant rules.

This issues with concurrence of Finance Directorate of the Ministry of Railways.


Circular letter No.P(PC)487/V/Imp/97/Vol.V Date: 4 -12-2003

Copy of Board’s letter No.PC-III/2000/CRC/1/RPF/RPSF dated 19.11.2003 is published for information, guidance and necessary action.

Copy of Board’s letter No. PC-III/2000/CRC/1/RPF/RPSF dated 19.11.2003 (PC-III-03/2003,RBE No.200/03)

Sub: Restructuring of certain Group ‘C’ & “D” cadres RPF/RPSF.

The Ministry of Railways have had under review cadres of Group ‘C’ & ‘D’ staff of Railway Protection Force and Railway Protection Special Force with a view to strengthening and rationalising the staffing pattern in these forces. As a result of the review undertaken on the basis of functional, operational and administrative requirements, it has been decided with the approval of the President that the Group ‘C’ & ‘D’ cadres of staff as indicated in the Annexures to this letter should be restructured on each Railway/Battalion of RPSF in accordance with the percentages indicated therein. While implementing these orders the following detailed instructions should be strictly and carefully adhered to:Date of effect 1. This restructuring of cadres will be with reference to the

sanctioned strength as on 01.11.03.Pay fixation (Rule 1313 (FR 22)-RII)

2. Staff selected and posted against the additional higher grade posts as a result of restructuring will have their pay fixed under Rule 1313 (FR-22)(I)(a)(1)R-II on proforma basis w.e.f. 1.11.03 with the usual option for pay fixation as per extant rules. Actual payment based on the pay so fixed should be made from the date of taking over the charge of the higher grade post arising as a result of these restructuring orders.

Existing classification and filling up of the vacancies.

3. The existing classification of the posts covered by these orders as ‘selection’ and ‘non-selection’, as the case may be, remains unchanged. Action should be taken to position the employees on the basis of selection/non-selection/suitability/Trade Test, as the case may be.

4. Extant instructions for D&A/Vigilance clearance will be applicable for effecting promotions under these orders with reference to the crucial date viz. 01.11.03.

Minimum years of service in each grade.

5. While implementing the restructuring orders, instructions regarding minimum period of service for promotion issued from time to time should be followed. In other words, residency period prescribed for promotions to various categories should not be relaxed.

Basic functions, duties and responsibilities.

6. Since the cadres as detailed in the annexures to this letter are being restructured on functional, operational and administrative considerations, the posts being placed in higher scales of pay as a result of restructuring should include the duties and responsibilities of greater importance.

Adjustment of excess number of posts.

7. If prior to issue of these instructions the number of posts existing in any grade in any particular cadre exceeds the number admissible on the revised percentages, the excess may be allowed to continue to be phased out progressively with the vacation of the posts by the existing incumbents.

Inspection -I &Inspector-II

8. While the restructuring in the rank of Inspector-I & Inspector-II should be effected taking into account the total sanctioned strength of inspector-I & Inspector-II, the special pay of Rs.200/- attached to the posts of Inspector-I shall remain attached only to the posts of Inspector Gr.I.

Provision of reservation.

9. The existing instructions with regard to reservation of South Central Railway/ST wherever applicable will continue to apply.

Direct Recruitment 10. Direct recruitment percentages will not be applicable to the

percentages. additional posts arising out of these restructuring orders as on 1.11.03. The direct recruitment percentage will apply for normal vacancies arising on or after 2.11.03. Also the direct recruitment quota as on 31.10.03 will be maintained.

Pin pointing of posts. 11. Action should be taken to pinpoint the additional higher grade posts arising out of this restructuring as per the administrative requirements. This should be done in consultation with the Chief Security Commissioners of the Zonal Railways.

Matching Savings. 12. Entire scheme of restructuring is to be a self-financing and expenditure neutral proposition. Finance implications should be worked out taking into account the mid points of the scales of pay of the respective posts (mean of the minima & maxima of the scale), existing number of posts and revised number of posts in the grade on the basis of the revised percentage distribution of posts. After working out the financial implications, the matching savings should be effected from the category of Head Constable, scale Rs.3200-4900. It is to be noted that before restructuring the cadre as per the revised percentage distribution of posts, matching savings will have to be ensured. While effecting surrender of posts of equivalent financial value, the existing vacant posts available in the category of Head Constable, on the date on which the restructuring is effected (01.11.03) should be considered for the purpose of off-setting the cost of restructuring/financial effects of restructuring. Board desire that the General Managers should ensure that the restructuring is implemented expeditious with matching savings without any exception and difficulty. There would be no restructuring without matching savings by surrender of posts.

Re-organisation of Zonal Railways/Divisions.

13. In the context of re-organisation of Zonal Railways/Divisions it should be ensured that the staff transferred to headquarter offices of new Zonal Railways/new Divisions are not extended the double benefit of restructuring. In case an employee has been given the benefit of restructuring on the old (parent) railway in terms of these orders, he will not be allowed the benefit of restructuring again on the headquarter offices of new Zonal Railways/new Divisions. In other words, no railway servant will be considered for double promotion as a result of this restructuring.

14. After implementation of restructuring in accordance with the percentages prescribed in the annexures attached to this letter, combatised cadres of RPF/RPSF will be maintained on functional considerations as per the extant procedure.

KEY FOR ANNEXURES

1. Annexure ‘A’ RPF (Combatised)staff2. Annexure ‘B’ RPSF (Combatised) staff3. Annexure ‘C’ Artisan staff -RPF/RPSF (Non-combatised)

4. Annexure ‘D’ Ancillary categories - RPF/RPSF (Non-combatised)

ANNEXURE ‘A’STATEMENTS REGARDIDNG RESTRUCTURING OF GROUP ‘C’ STAFF OF RAILWAY PROTECTION FORCE (COMBATISED)Annexure to Board’s letter No.PC III/2000/CRC/1(RPF/RPSF) dated 19.11.03.

Rank/Category Pay Scale Revised %ageInspector-I

Inspector-II

6500-10500+ 200 SP6500-10500

2.3

Sub Inspector 5500-9000 6.2Asst.Sub. Inspector 4000-6000 3.5Head Constable 3200-4900 37Constable 3050-4590 51.

ANNEXURE ‘B’STATEMENTS REGARDIDNG RESTRUCTURING OF GROUP ‘C’ STAFF OF RAILWAY PROTECTION SPECIAL FORCE (COMBATISED)Annexure to Board’s letter No.PC III/2000/CRC/1(RPF/RPSF) dated 19.11.03.


Inspector-II

6500-10500+ 200 SP6500-10500

2.25

Sub Inspector 5500-9000 6.25Asst.Sub. Inspector 4000-6000 3.5Head Constable 3200-4900 33.8Constable 3050-4590 54.2.

ANNEXURE ‘C’STATEMENTS REGARDIDNG RESTRUCTURING OF GROUP ‘C’ STAFF OF RAILWAY PROTECTION FORCE /RAILWAY PROTECTION SPECIAL FORCE (NON-COMBATISED)Annexure to Board’s letter No.PC III/2000/CRC/1(RPF/RPSF) dated 19.11.03.

Pay Scale Existing %age Revised %age5000-8000 3 84500-7000 27 414000-6000 35 263050-4590 35 25

ANNEXURE ‘D’STATEMENTS REGARDIDNG RESTRUCTURING OF GROUP ‘C’ STAFF OF RAILWAY PROTECTION FORCE /RAILWAY PROTECTION SPECIAL FORCE (NON-COMBATISED)Annexure to Board’s letter No.PC III/2000/CRC/1(RPF/RPSF) dated 19.11.03.

Pay Scale Existing %age Revised %age2750-4400 10 20

2650-4000 40 45261--3540 50 35


Circular letter No.P(PC)487/V/Imp/97/Vol.V. Date: 4 -12-2003

Copy of Board’s letter No.PC-III/2003/CRC/6 dated 19.11.2003 is published for information, guidance and necessary action. Board’s letter dated 9.10.03 quoted therein was circulated as 191/03.

Copy of Board’s Corrigendum No. PC-III/2003/CRC/6 dated 19.11.2003 (PC-III-03/2003,RBE No.199/03)

Sub: Restructuring of certain Group ‘C’ & “D” cadres.

Reference this Ministry’s letter of even number dated 09.10.03 on the above subject. The category of Statistical/Publicity Inspector as shown in Annexure ’J’ of Board’s letter of even number dated 09.10.2003 should be bifurcated and read as under:-CATEGORY GRADE

(Rs)EXISTING%AGE

REVISED%AGE

Statistical Inspector 6500-105005500-90005000-8000

354025

503020

Publicity Inspector 6500-105005000-80004500-7000

354025

503020


Circular letter No.P(R )420/LR Date: 11-12-2003

Copy of Board’s letter No.E(LL)98/HER/9 dated 3.11.2003 is published for information, guidance and necessary action. Board’s letter dated 6.7.2000 and 6.3.2003 quoted therein were circulated as S.C.No.142/2000 and 69/2003, respectively.

Copy of Board’s letter No. E(LL)98/HER/9 dated 3.11.2003 (RBE No.190/03)

Sub: Exemption from the provisions of Railways Act, 1989 in respect of Staff operating track machine.

Ref: i. Board’s letter of even number dated 6.7.2000. ii. E(G)98/LR1-3 dated 6.3.2003.

Attention is invited to Board’s letter of even number dated 6.7.2000 vide which instructions were issued interalia that the staff working on Track machines may be rostered to work for a period of 3 weeks at a stretch followed by continuous rest for a period of one week at the headquarters.

The instructions issued under Board’s letter of even number dated 6.7.2000 could not be implemented on Railways as the basic pre-requisite and the related issue of additional rest giver staff was under consideration in Board’s office. The necessary instructions have now been issued vide Board’s letter No.E(G)98/LR 1-3 dated 6.3.2003.

The issue has been re-examined in consultation with Ministry of Labour and temporary exemption has been granted for further period of three years w.e.f. 9.9.2003 with the stipulation that three weeks work at a stretch will include the journey period utilised by the workman in respect of journey conducted by him from the duty point to his headquarters.



Circular letter No.P( R)64/IV Date: 11 -12-2003

Copy of Board’s letter No.E(P&A)I-2003/AL-1 dated 7.11.03 is published for information, guidance and necessary action.

Copy of Board’s letter No.E(P&A)I-2003/AL-1 dated 7.11.03 (RBE No.191/03)

Sub: Grant of Post Graduate Allowance - clarification regarding.

A doubt has been raised in respect of grant of Post Graduate Allowance to Doctors on the Railways. In this regard your attention is drawn to the instructions contained in Rule 1426 of Indian Railway Establishment Code Volume II, 1987 Edition which clarifies that Post Graduate Allowance would not be admissible to Doctors who have been recruited against a post where possession of Post Graduate degree has been prescribed. The post Graduate Allowance would be admissible where the Doctor has been appointed against a post where Post Graduate qualification has not been laid down for recruitment but he/she possessed the prescribed Post Graduate Diploma/Degree at the time of appointment.

Further Post Graduate Allowance would be admissible where the Doctor acquires the Post Graduate qualification after appointment as a General Duty Doctor on the Railways.


Circular letter No.P( R )673/III Date: 15-12-2003

Copy of Board’s letter No.E(MPP)2000/19/1/Pt.(Meditation) dated 13.11.03 is published for information, guidance and necessary action. Board’s letter dated 23.11.01, 23.8.02, and 13.1.03 quoted therein were circulated as S.C.No.265/01, 178/02, 29/03, respectively. The report called for therein may be furnished to Dy. CPO/Welfare.

Copy of Board’s letter No. E(MPP)2000/19/1/Pt.(Meditation) dated 13.11.03 (RBE No.194/03)


In continuation of Board’s letter of even number dated 23.11.2001, 23.8.2002, 9.12.2002 and 13.1.2003 on the subject mentioned above, it has been decided that Yoga and meditation classes be imparted to trainees in Railway Training Centres on permanent basis beyond 31.12.2003. All other terms and conditions remain unchanged.

A quarterly report on the improvement in the level of concentration, alertness, reduction in tension and anxiety and general healthier life etc. of the trainees may be furnished to Board.


211_2003

SERIAL CIRCULAR NO. 211 /2003Circular letter No.P(R )500/Ex-gratia Date: 12 -12-2003

Copy of Board’s letter No.F(E)III/2003/PN1/Ex-gr/9 dated 13.11.03 is published for information, guidance and necessary action. Board’s letter dated 30.6.88 and 31.12.97 quoted therein were circulated as S.C.No.125/88 & 20/98, respectively.

Copy of Board’s letter No. F(E)III/2003/PN1/Ex-gr/9 dated 13.11.03 (RBE No.195/03)

Sub: Grant of ex-gratia payment to disabled children of SRPF[C] retirees.

The rates of ex-gratia payment in respect of SRPF[C] retirees and their families were revised vide Board’s letter No.F(E)III/97/PN1/Ex-Gratia/3 dated 31.12.1997. A doubt has been expressed in some quarters whether the disabled children of SRPF[C] retirees would be entitled to ex-gratia payment for life on the same lines as in the case of the disabled children of Railway servants under the Railway Services (Pension) Rules, 1993.

Attention is drawn to the orders contained in sub-para (4) of para 3 of Department of Pension & Pensioners’ Welfare’s O.M.No.4/1/87-P&PW(PIC) dated 13.6.1988 circulated vide Board’s letter No.PC-IV/87/Imp/1 dated 30.6.1988 according to which other provisions of eligibility prescribed for family pension under the CCS (Pension)Rules, 1972 (Railway Services (Pension) Rules, 1993 on the Railways), though not specifically mentioned in the preceding sub-paras, shall also apply for the purpose of regulating grant of ex-gratia payment under the said orders. The orders contained in the Board’s letter dated 31.12.1997 have been issued in continuation and in modification wherever required of the orders contained in the Board’s letter dt. 30.6.88 and do not supersede them. It is clarified that the physically or mentally disabled children of SRPF [C] retirees shall be entitled to the benefit of ex-gratia payment for life on the same conditions as prescribed for such children of Railway servants under Rule 75 of the Railway Services (Pension) Rules,1993.


Circular letter No.P( R )473/V Date: 11-12-2003

Copy of Board’s letter No. E(W)97 PS 5-1/71 dated 12.11.03 is published for information, guidance and necessary action. Board’s letter dated 30.5.03 and 25.09.03 quoted therein were circulated as S.C.No. 112/03 and letter No. P[PC]487/V/97/DA dt. 28-10-03.

Copy of Board’s letter No. E(W)97 PS 5-1/71 dated 12.11.03 (RBE No.192/03)

Sub: Grant of Privilege Passes/PTOs to dependent relatives - Raising the income ceiling.

Reference is invited to Board’s letter of even number dated 30.5.2003 on the above mentioned subject, whereby the income ceiling for dependency was revised w.e.f. 1.1.2003 as Rs.2325/- p.m. i.e. Rs.1500/- (pension/family pension) plus Rs.825/- (Dearness Relief on Rs.1500/-) or 15% of the pay of Railway servant, whichever is more.

Consequent upon increase in Dearness Relief to pensioners/family pensioners, w.e.f. 1.7.2003 in terms of Board’s Circular No.PC-V/97/I/9/6 dated 25.9.2003 a dependent relative in relation to a Railway servant as described in Railway Servants (Pass ) Rules,1986, shall be deemed to be wholly dependent on the Railway servant only if his/her income w.e.f. 1.7.2003 including pension, dearness relief in terms of Board’s letter No.PC-V/97/I/9/6 dated 25.9.03 does not exceed Rs.2385/- p.m. i.e. Rs.1500/- (Pension/family pension) plus Rs.885/- (dearness relief on Rs.1500/-) or 15% of the pay of Railway servant, whichever is more.


Circular letter No.P(R )436/IREC II/III Date: 15-12-2003

Copy of Board’s letter No.F(E)I/2003/AL-8/3 dated 20.11.03 is forwarded for information, guidance and necessary action.

Copy of Board’s letter No. F(E)I/2003/AL-8/3 dated 20.11.03 (RBE No.196/03)

Sub: Controlling Officer for purposes of Travelling Allowance.

In exercise of the powers conferred by the proviso to Article 309 of the Constitution, the President is pleased to direct the Rule 1697 of Indian Railway Establishment Code, Vol.II/1990, First Reprint, may be amended as in the enclosed Advance Correction Slip No.53.

ADVANCE CORRECTION SLIP NO.53IREC.VOL.II (FIRST REPRINT 1990)

Rule 1697 of IREC Vol. II First Reprint, 1990 may be read as under:-

For the purposes of countersignature of TA journals, officers of the rank of Junior Administrative Grade (JAG) and above shall be their own Controlling Officers. In respect of non-gazetted and gazetted staff below the rank of JAG, the concerned JAG Officer may be the Controlling Officer.[Authority : Board’s letter No. F(E)I/2003/AL-8/3 dated 20.11.03]

214_2003

SERIAL CIRCULAR NO. 214 /2003Circular letter No.P(R )673/III Dated: 15 -12-2003

Copy of Board’s letter No. E(MPP)2003/3/30 dated 19.11.03 is published for information, guidance and necessary action. Board’s letter dated 14.9.92 quoted therein was circulated as S.C.No.142/92.


Sub: Change of nomenclature of Zonal Training Centres.

In terms of Board’s letter No.E(MPP)92/13/2 dated 14.9.92 the nomenclature of various institutions catering to the training needs of non-gazetted staff was changed and inter-alia Zonal Training Schools were named as Zonal Training Centres.

The matter has further been considered by Board and it has been decided that Zonal Training Centres should be renamed as “Zonal Railway Training Institute”.


Circular letter No.P(R )563/V Date: 16 -12-2003

Copy of Board’s letter No.E(NG)II/2003/RR-2/4 dated 19.11.03 is published for information, guidance and necessary action. Board’s letter dated 4.5.2000 and 19.6.2000quoted therein were circulated as S.C.No.126/2000 and 144/2000, respectively.


Sub: Recruitment against Cultural and Scouts & Guides quota.Ref: Railway Board’s letters No.E(NG)II/90/RR-2/1 dated 19.6.2000 and E(NG)II/99/RR-2/3 dated 4.5.2000.

In view of the formation of new Railway Zones, the intake prescribed for recruitment against Scouts & Guides as well as Cultural quotas has been reviewed by the Board. It has now been decided that annual recruitments against these quotas shall be done as per the following.

Existing Quota Revised QuotaGroup ‘C’ Group’D’ Group ‘C’ Group ‘D’

Scouts & Guides

4 per Railway per year.

Not more than 2 per Division per year


2 per Division per year.

1 per Production Unit per year

Not more than 2 per Production Unit per year



Cultural 4 per Railway per year

Nil 2 per Railway per year

Nil

2 per Nil 2 per Nil

Production Unit per year


Other terms and conditions as specified in Board’s letter under reference remain unchanged.


Circular letter No.P/LE/228/New Zones/Vol.I Dated: 18-12-.2003

Copy of Board's letter No. E(G)2003 LLI/4 dated 19.11.03 is published for information, guidance and necessary action. Copy of Board's letter No. . E(G)2003 LLI/4 dated 19.11.03 ( RBE No.197./2003)

Sub: Operationalisation of new Zones – Handling of CAT cases.

* * *With the seven newly created Zonal Railways becoming fully functional, two Zones

w.e.f. 1/10/2002 and five w.e.f. 1/4/2003, question has arisen as to who should handle the cases pending in the CATs/Courts on personnel matters i.e., whether it should be handled by the parent Railway from which the new Zones have been carved out or by the new zones.

The matter has been examined in consultation with the Legal Directorate, and it has been decided that the new cases and cases pertaining to the new Zones, in which judgments have been delivered and pending implementation, will have to be dealt with by the new Zones. The other cases will continue to be handled by the parent Railways.


Circular letter No.P(R )563/V Dated: 18 -12-2003

Copy of Board’s letter No. 99/E/RRB/25/11 dated 14.11.03 is published for information, guidance and necessary action. Board’s letter dated 27.11.2001 quoted therein was circulated as S.C.No.270/01.

Copy of Board’s letter No. 99/E/RRB/25/11 dated 14.11.03 (RRCB No.15/03)

Sub: Composition of Committee for Physical Efficiency Test (PET) for recruitment of Group ‘D’ staff.

Ref: Board’s letter of even no. dated 27.11.2001 (RRCB No.7/2001).

In continuation of their letter quoted above, Board have decided that henceforth the Committee for Physical Efficiency Test (PET) stipulated in para 27 of “Guidelines for Recruitment of Group ‘D’ categories of staff through RRBs’ circulated vide letter dated 27.11.2001, shall comprise of 03 Sr.Scale Railway Officers. One of the Committee Members will also be an S.C/ST Officer.

218_2003

SERIAL CIRCULAR NO. 218 /2003Circular letter No.P(R )605/IXDate: 31-12-2003

Copy of Board’s letter No.E(NG)I/2003/PM1/35, dt.4.12.2003 is published for information, guidance and necessary action. Board’s letter dated 18.8.87, 22.7.88 and 9.01.97 quoted therein were circulated as S.C.No.170/87, 131/88 & 54/97, respectively.

Copy of Board’s letter No. E(NG)I/2003/PM1/35, dt.4.12.2003 (RBE No.209/03)

Sub: Timely filling up of non-gazetted promotional posts – maintenance of Calendar for selections/suitability/trade tests.

* * *In terms of instructions contained in this Ministry’s letter No.E(NG)I-87/PM1/4, dt.18.08.1987 and letter

No.E(NG)I-87/PM1/14, dt.22.07.1988 Zonal railways are required to draw up a calendar for conducting selections for various grades to help them plan various activities connected with selections and to ensure better compliance of Board’s orders regarding holding of selections at regular intervals. These instructions were reiterated vide this Ministry’s letter No.E(NG)I/96/CR/8, dt.9.01.1997.

2. In para 9.7 of Chief Commissioner of Railway Safety’s Note on final report of CRS/South Central Circle on the Rear end collision between 7064 Up Express and Parli Box N Goods train at Ghatnandur station of Secunderabad Division of South Central Railway on 3.01.2003 it has been recommended that Railways may be asked to maintain a time table for filling up of the vacancies in the posts of Pointsman, Cabinman, Leverman, Yard Porter etc., and also to adhere to it so that safety category posts are filled up in time.

3. The Board accordingly reiterate that the extant instructions regarding drawing up of a calendar for holding selections/suitability/trade tests should be followed scrupulously and strictly adhered to so that the vacancies in the promotional grades are timely filled up in regular manner. In case of vacancies to be filled by direct recruitment through RRBs, the instructions contained in the Board’s letter No.E(NG)II-2003/RR 5/3 dated 22.09.2003 are reiterated for compliance.


Circular letter No.P(PC)487/V/97/Hon. Date: 19/31 -12-2003

Copy of Board’s letter No. PC-IV/2002/Imp/2 dt.27.11.03 is forwarded for information, guidance and necessary action. Board’s letter dated 12.10.1992 quoted therein was circulated as S.C.No.

.Copy of Board’s letter No. PC-IV/2002/Imp/2 dt.27.11.03 (RBE No.204 /03)

Sub: Recommendations of Fifth Central Pay Commission regarding Library staff.

The recommendations of the Fifth CPC in respect of the library staff as contained in paras 55.155 to 55.180 of their Report have been considered by the Government. Since the Fifth CPC had based most of its recommendations on library staff on various provisions as adopted vide Board’s letter No.PC-IV/90/IMP/3 dated `12.10.92 (RBE No.170/92), it has been decided that the Railways/Institute concerned should ensure uniform implementation of the provisions of above letter.

2. It has also been decided that the entry pay scales for departmental librarians possessing minimum qualifications of B.Lib along with a graduate degree may, w.e.f. 1.1.1996, be raised to Rs.5500-9000 by

merging the existing posts of Library and Information Assistants and Sr. Library and Information Assistants which are presently in the respective pay scales of Rs.5000-8000 and Rs.5500-9000.

3. Accordingly, it is clarified that:-

(i) the benefit of the revised pay scale would be available w.e.f. 1.1.96 to those Library and Information Assistants in grade Rs.1400-2600 who possess the recruitment qualification of graduation and B.Lib on above date. Their pay in the revised/merged scale of Rs.5500-9000 would be fixed directly with reference to their pay in the pre-revised scale Rs.1400-2600 under the provisions of rule 7 of Railway Services (Revised Pay) Rules,1997 read with the clarification contained in Board’s letter No.PC-V/98/I/6/3 dated 29.5.98. Such staff may exercise a fresh option under Rule 6 of Railway Services (Revised Pay) Rules, 1997 within a period of 3 months from the date of issue of these orders. The option once exercised shall be final.

(ii) The Library and Information Assistants working in grade Rs.1400-2600/5000-8000 as on 1.1.96, who acquire the above recruitment qualification subsequent to above date, may also be allowed the benefit of higher grade prospectively from the date of acquiring such qualification. However, their pay in the revised/merged scale of Rs.5500-9000 would be fixed under Railway fundamental rules with reference to their pay in the existing scale Rs.5000-8000.

(iii) The Library and Information Assistants, who do not possess/acquire the above recruitment qualification, will continue in the existing scale on personal basis and in the event of vacancy, the post will be filled only in the merged grade in accordance with the rules of recruitment.

4. Action to make necessary amendments in the recruitment rules notified vide Board’s letter No.E(NG)II/2001/RR-1/70 dated 3.7.2003 is being taken and further instructions on the issue would follow.


Circular letter No.P(PC)487/V/Imp/97/Vol.V Date: 31-12-2003

Copy of Board’s letter No. PC-V/97/1/7/12 dt.24.11.03 is published for information, guidance and necessary action. Board’s letter dated 16.12.97quoted therein was circulated as S.C.No. 220/97.

Copy of Board’s letter No. PC-V/97/1/7/12 dt.24.11.03 (PC-V/383, RBE No.203/03)

Sub: Recommendations of the Fifth Pay Commission - Decisions of Government relating to grant of Transport Allowance to Railway servants - Clarifications regarding.

Please refer to Railway Board’s letter of even number dated 16.12.97 regarding grant of Transport Allowance to Railway employees. The matter regarding improvement in the conditions regulating Transport Allowance has been under consideration and the President is now pleased to decide that condition for grant of Transport Allowance as contained in para 2 (vii) to Railway Board’s letter dated 16.12.97 ibid may be substituted by the following.

“2(vii) This allowance will not be admissible if a Railway servant is absent fromduty for full calendar month(s) due to leave, training, tour etc.”

These orders will take effect from the date of issue.

The cases arising before the date of issue of these orders may be regularised in terms of the orders then in force and the cases arising on or after the date of issue of these orders may be regularised in terms of this order. Accordingly, the clarification on various points in respect of cases arising before the issue of this O.M. are contained in Annexure I and in respect of cases arising on or after the date of issue of these orders are contained in Annexure II.

ANNEXURE ICLARIFICATION FOR CASES ARISING BEFORE 24.11.2003Points/Doubts Raised Clarification1. As the rates of Transport Allowance are

prescribed on monthly basis, can it be presumed that the term absence from duty exceeding 30 days due to leave, training, tour etc, be interpreted as calendar month.

2. In case where the leave/spell tour exceeding 30 days envelops partly 2 calendar months, whether Transport Allowance will be admissible for both such months when in none of the month the absence, due to leave/tour exceeds 30 days.

3. In case of absence from Headquarters for less than 30 days either by leave/tour or training, whether Transport Allowance is payable in full or proportionately.

4. Can it be presumed that even if an employee is on leave during the entire month of say Feb, (28 days) or Sept.(30 days), he will be entitled to draw Transport Allowance of the whole month.

1-4. The term ‘absence from duty exceeding 30 days’ means absence from Headquarters/place of posting for a period exceeding 30 days due to any of the reason such as leave, training, tour etc. As per the existing instructions, Transport Allowance is not admissible for the entire period of such absence when it exceeds 30 days. In case, such absence fall in more than one calendar month. Transport Allowance is to be reduced pro-rata after taking into account the number of days of absence in each calendar month. In case such absence does not exceed 30 days, Transport Allowance is admissible in full irrespective of the fact that 30 days constitute a full calendar month or not.

5. Whether Transport Allowance will be admissible to those official who are on training, which is treated as duty.

5. For training period treated as duty, Transport Allowance may be granted, if place of training is at a distance of more than 1 Km. From the residence allotted by the Government and no transport facility/TA/DA is provided for attending the training institute. During official tour in the training course the allowance will not be admissible if the period of the tour exceeds 30 days.

6.Whether it will be admissible to members of inspection parties who are on inspection duty within the city but exceeding 8 Kms

6-7: Transport Allowance is given to compensate for the expenditure incurred for commuting for both to and fro, between

from Headquarters.7. Whether officials who are continuously on field duty either in or outside Headquarters will be entitled to Transport Allowance.

place of duty and residence. In case one gets road mileage, Daily Allowance or free transportation for commuting from and to residence for field duty, inspection duty, for a period exceeding 30 days he may not be entitled to Transport Allowance.

8. Whether Transport Allowance is admissible during tour.

8. Transport Allowance will not be admissible during tour exceeding 30 days.

9. Whether Transport Allowance is admissible to vacation staff, i.e. School Teachers.10. Whether Transport Allowance will be admissible to vacation staff i.e. teachers deputed for training during vacation in Headquarters or outside Headquarters.

9-10 (I) Vacation staff is entitled to Transport Allowance during their non-vacation period, provided they are not provided free transportation and all other conditions governing the allowance prescribed in the general orders dated 16.12.97, are satisfied.

(ii) Since Vacation staff are also entitled to other kinds of leave in addition to the vacation periods, the allowance shall not be admissible during spells to all kinds of leave exceeding 30 days as in the case of other Railway employees.

(iii) Vacation staff deputed for training or other academic or administrative duties during periods of vacation may also be paid the Transport Allowance, subject to the conditions that the staff concerned are not in receipt of any Daily Allowance or are not provided free transportation facilities or are not paid any Conveyance Allowance separately on such occasions.

11. Whether the Transport Allowance is admissible during the period of suspension in excess of 30 days.

12. Whether the Transport Allowance is admissible in case whether the period of suspension has been treated as period spent on duty.

11-12. Transport Allowance has been granted to suitably compensate the cost incurred on account of commuting between the place of residence and the place of duty. As the suspended employees do not attend office during suspension, no Transport Allowance may be paid during such period, irrespective of its duration, even if the period is later treated as duty.

ANNEXURE IICLARIFICATION FOR CASES ARISING ON OR AFTER 24.11.2003

Admissibility of Transport Allowance during absence from duty due to leave, training, tour etc.

Absence from duty means absence from Headquarters/place of posting due to any of the reasons such as leave, training, tour etc. if a Government servant is absent from Headquarters/place of posting for a full calendar month, he will not be entitled to any Transport Allowance during the calendar month. If the absence covers more than one calendar month, it will not be admissible for calendar month(s) wholly covered by the absence. If the absence does not cover any calendar month(s) in full, Transport Allowance will be admissible for full month.

Transport Allowance during training treated as duty:-

Transport Allowance may be granted during such training period, if no transport facility/TA/DA is provided for attending the training institute. During official tour in the training course, the allowance will not be admissible when the period of the tour covers the whole calendar month. Also, during training abroad, no Transport Allowance will be admissible when the period of such training covers the whole calendar month.

Transport Allowance to Members of Special Parties who are on inspection duty within the city but exceeding 8 Kms. From Headquarters or where the officials are continuously on field duty either in or outside the Headquarters:-

Transport Allowance is given to compensate for the expenditure incurred for commuting for both to and fro between the place of duty and residence. In case when one gets road mileage daily allowance or free transportation for field duty/inspection duty or tour for a period covering the whole calendar month, he will not be entitled to Transport Allowance during that calendar month.

Transport Allowance to vacation staff i.e. school teachers:-

Vacation staff is entitled to Transport Allowance provided they are not granted free transportation and all other conditions governing the allowance prescribed in the general orders dated 16.12.97 are satisfied. During vacation, the allowance shall not be admissible when such vacation spell, including all kinds of leave, envelops the entire calendar month(s).

Transport Allowance during suspension:-

As a Government servant under suspension is not required to attend office, he is not entitled to Transport Allowance during suspension where suspension covers full calendar month(s). This position will hold good even if the suspension period is finally treated as duty. Where suspension period covers a calendar month partially, Transport Allowance payable for that month shall be reduced proportionately.

Admissibility of Transport Allowance during tour:-

No Transport Allowance will be admissible where tour covers a full calendar month(s). Where tour covers any calendar month in part, Transport Allowance will be admissible for full calendar month.

01_2003

SERIAL CIRCULAR NO. 1 _2003 Circular letter No. P [PC)487/V/97/Pension/Vol.II Dated: 2-01-.2003

Copy of Board's letter No PC-V/97/1/9/6 dt.27.11.2002 is published for information, guidance and necessary action. Board's letters dated 29.4.2002, 18.8.1998, 2.8.2000, 31.12.1997, 27.1.1998 and 5.8.1999 quoted therein was/were circulated as SC No. 84/2002, 234/1998, 16/2000, 20/1998, 44/1998 and 212/1999 respectively.

Copy of Board's letter No. PC-V/97/1/9/6 dt.27.11.2002 (PC-V/359, RBE No.214/2002).

Sub: Grant of Dearness Relief to Railway Pensioners/Family Pensioner – Revised rates effective from 01.07.2002.

A copy of Office Memorandum No.42/2/2002-P&PW(G) dated 31.10.2002 of Ministry of Personnel, Public Grievances & Pensions (Department of Pension and Pensioners' Welfare) on the above subject is sent herewith for your information and necessary action. As stated in para 2 thereof, these orders will apply to Railway pensioners also.

S.No.

Para No.

No.& date of Deptt.of Pension & Pensioners' Welfare's O.M.

No.& date of Corresponding orders issued by Railway Board.

1. 1 42/2/2001-P&PW(G) dtd.22.3.2002

PC-V/97/I/9/6 dtd.29.4.2002 (RBE No.56/2002, S.No.PC-V/339)

2. 2 23/1/97-P&PW(B) dt.23.2.98 N.A.3. 3 4/59/97P&PW(D) dt.14.7.98

4/29/99-P&PW(D) dt.12.7.2000F(E)III/96/PN1/9 dt.18.8.98F(E)III/96/PN1/9 dt.2.8.2000 RBE No.138/2k.

4. 4 & 5

45/52/97-P&PW(E) dt.16.12.97 i) F(E)III/97/PN1/Ex-gratia/3 dt.31.12.97 (RBE No.194/97, S.No.PC-V/28)ii) F(E)III/97/PN1/Ex-gratia/5 dt.27.1.98 (RBE No.19/98, S.No.PC-V/38)

5 7 45/73/97-P&PW(G) dt.2.7.99 F(E)III/99/PN1/21 dt5.8.99


Circular letter No. P [R)66/NDA Dated: 16-1 -2003

Copy of Board's letter No. E(P&A)II-2002/HW-2 dt.27.11.02 is published for information, guidance and necessary action. Board's letters dated 30.4.02 and 1.11.02 quoted therein was circulated as SC No.67/02 and 2125/02, respectively.

Copy of Board's letter No. E(P&A)II-2002/HW-2 dt.27.11.02. (RBE No.213/02)


Consequent to sanction of an additional instalment of Dearness Allowance, vide this Ministry's letter No.PC-V/97/1/7/14 dated 1.11.2002, the President is pleased to decide that the rates of Night Duty Allowance, as notified vide Annexures 'A' and 'B' of Board's letter of even number dated 30.4.2002 stand revised with effect from 1.7.2002 as indicated at Annexure 'A' in respect of 'continuous' 'Intensive' 'Excluded' categories and workshop employees, and as indicated at Annexure 'B' in respect of 'Essentially Intermittent' categories respectively.


ANNEXURE'A'

Rates of Night Duty Allowance with effect from 1.7.2002 for 'Intensive', 'Continuous' and 'Excluded' categories and Workshop staff at the various places classified as 'A-I', 'A', 'B-1, B-2, and Ordinary localities including 'C' class cities.S.No. Pay slabs in

Vth Pay Commission's scales

A-I A B-1 B-2 Ordinary Localities including 'C' class cities.

Rs. Rs. Rs. Rs. Rs.1 2550-2605 18.65 18.55 18.45 18.35 18.252. 2606-2790 19.50 19.40 19.30 19.20 19.053. 2791-3230 21.85 21.75 21.60 21.45 21.304. 3231-3440 24.15 24.05 23.90 23.75 23.605. 3441-4125 27.35 27.20 27.05 26.90 26.756. 4126-4270 30.25 30.10 30.00 29.85 29.707. 4271-4480 31.50 31.40 31.25 31.10 30.958. 4481-4630 33.15 32.90 32.65 32.50 32.209. 4631-4870 34.50 34.30 34.05 33.90 33.6010. 4871-5165 36.40 36.15 35.95 35.80 35.4511 5166-5465 38.50 38.30 38.05 37.90 37.6012. 5466-6210 42.20 41.95 41.75 41.60 41.2513 6211-6655 46.85 46.60 46.30 46.05 45.5014. 6656-6955 4950 49.25 48.95 48.65 48.10

15. 6956-7850& above.

53.75 53.45 53.20 52.90 52.35

ANNEXURE'B'

Rates of Night Duty Allowance with effect from 1.7.2002 for 'Essentially Intermittent" categories at various places classified as 'A-I', 'A', 'B-1, B-2, and Ordinary localities including 'C' class cities.S.No. Pay slabs

in Vth Pay Commission's scales

A-I A B-1 B-2 Ordinary localities including 'C' class cities.

Rs. Rs. RS. RS. RS.1 2550-2605 12.45 12.35 12.30 12.25 12.152. 2606-2790 13.00 12.95 12.85 12.80 12.703. 2791-3230 14.55 14.50 14.40 14.30 14.204. 3231-3440 16.10 16.05 15.95 15.85 15.755. 3441-4125 18.25 18.15 18.05 17.95 17.856. 4126-4270 20.15 20.05 20.00 19.90 19.807. 4271-4480 21.00 20.95 20.85 20.75 20.658. 4481-4630 22.10 21.95 21.75 21.65 21.459. 4631-4870 23.00 22.85 22.70 22.60 22.4010. 4871-5165 24.25 24.10 23.95 23.85 23.6511 5166-5465 25.65 25.55 25.35 25.25 25.0512. 5466-6210 28.15 27.95 27.85 27.75 27.5013 6211-6655 31.25 31.05 30.85 30.70 30.3514. 6656-6955 33.00 32.85 32.65 32.45 32.0515. 6956-7850

& above.35.85 35.65 35.45 35.25 34.90


Circular letter No. P [R)436/IREM/V. Dated: 09-1 -2003

Copy of Board's letter No. E(NG)I-2002/PM10/1 dt.2.12.02 is published for information, guidance and necessary action. Board's letters dated 13.7.99 and 12.11.2001 quoted therein was circulated as SC No.200/99 & 260/01, respectively.

Copy of Board's letter No.. E(NG)I-2002/PM10/1 dt.2.12.02 (RBE No.219/02)

Sub: Promotional opportunities to Laboratory Assistants in Medical Department – Relaxation of condition of minimum service.

In terms of this Ministry's letter No.PC-V/97/1/11/25(2) dated 13.7.99 as incorporated in IREM Vol.I (1989 Edition) as Note (ii) below Para 165(3) vide ACS No.128, issued under this Ministry's letter no.(NG)II/2001/RR-1/20 dated 12.11.2002, persons in service as on 1.8.98 who entered the grade Rs.3200-4900 as Lab. Assistant with the then existing qualification of Matriculation with Science with or without one year's experience in Pathological or Biochemical Laboratory are eligible for promotion

to grades Rs.4000-6000 and Rs.4500-7000 after they complete 10 years service in each grade, viz., Rs.3200-4900 and Rs.4000-6000.

Both the federations, viz., AIRF and NFIR in their respective PNM meetings with the Board have sought reduction in service condition of 10 years in each relevant grade for promotion of lab. Assistant Gr.II (Rs.3200-4900 ) as Lab. Assistant Gr.I (Rs.4000-6000) and for promotion of Lab.Assistant Gr.I (Rs.4000-6000) as Lab.Technician/Asstt.Chemist (Rs.4500-7000).

The matter has been considered by the Ministry of Railways. It has been decided that the service condition of 10 years in each relevant grade for promotion to the respective higher grades in pay scales Rs.4000-6000 and Rs.4500-7000 may be reduced to six years in each grade provided the employees concerned are judged by trade test/practical test and are found suitable otherwise.

Accordingly, the Indian Railway Establishment Manuel, Vol.I, 1989 edition, may also be amended as per Advance Correction Slip No.142 enclosed.

INDIAN RAILWAY ESTABLISHMENT MANUAL, VOLUME-I (1989 EDITION)ADVANCE CORRECTION SLIP NO.142

Chapter-I, Section 'B', sub-section III-Recruitment and Training.

Substitute the following for the existing Note (ii) below Para 165(3), incorporated vide ACS No.128, issued under Board's letter no.(NG)II/2001/RR-1/20 dated 12.11.2001:-

"(ii). Persons in service as on 1.8.98 who have entered the grade Rs.3200-4900 as Lab.Assistant with the then existing qualification of Matriculation with Science with or without one year's experience in Pathological or Biochemical Laboratory will continue to be considered eligible for promotion to grades Rs.4000-6000 and Rs.4500-7000 after they have completed 6 years in each grade, viz., Rs.3200-4900 and Rs.4000-6000, subject to their passing a Trade test/Practical test and are found suitable otherwise".

(Authority: Ministry of Railway's letter no.(NG)I-2002/PM10/1 dated 2.12.2002)


Circular letter No. P [R)673/I Dated: 09-1 -2003

Copy of Board's letter No. E(MPP)2002/3/31 dt.22.11.02 is published for information, guidance and necessary action.

Copy of Board's letter No.. E(MPP)2002/3/31 dt.22.11.02 (RBE No.210/02)

Sub: Training facilities for staff in newly created zones.

At present all zonal railways have their own training centres catering to the training needs of all categories of Staff of Group 'C' & "D". With the creation of new zones, it has been decided that existing

training centres may cater to staff, supervisors etc. of the same areas/jurisdiction that they were catering to before the formation of new zones.

The same would hold when calling up for options for trainers, instructors etc.

The Departmental Heads be made responsible for ensuring that staff due for mandatory training courses are sent on time and not allow any back log to be created.


Circular letter No.P [R)676/I Dated: 09 -1 -2003

Copy of Board's letter No. E(Sports)2002/Policy/TR/3 dt.27.11.02 & 27-12-02 are published for information, guidance and necessary action. Board's letters dated 8-4-91 quoted therein was circulated under letter No.P(R)464/MC dt.17.5.91, [ Master Circular No. 24].

Copy of Board's letter No. E(Sports)2002/Policy/TR/3 dt.27.11.02 & 27-12-02 . (RBE Nos.216/02, 229/02)

Sub: Inter Railway/Inter-Divisional transfer of sportspersons Recruited against sports quota.

In the last sentence of para 5.1 of Master Circular No.24 issued under this Ministry's letter no.(NG)-I/90/TR/46 dated 8.4.1991, it has been stipulated that requests from Railway Servants recruited against sports quota for inter Railway transfer, in any grade, should not be entertained. The matter has

been reviewed by the Ministry of Railways and in partial modification of the aforesaid provision it has been decided that requests for transfer of Sportspersons recruited against sports quota from one Railway/Unit/Division to another Railway/Unit/Division may be considered subject to the following conditions:-

(v) the sportsperson should have completed ten years service on the Railways;(vi) he/she is no longer active in sports(vii) requests for inter-divisional/inter-unit transfers within the same Railway are decided personally by Divisional Railway Managers/Head of unit/PHODs; and(viii) requests for inter-Railway transfers are considered at the level of the General Manager and referred to Railway Sports Promotion Board (RSPB) for prior approval

2. However, exceptions to the above rule can be made in the following circumstances:

(iv) when the spouse of the sportsperson is also an employee of Central/State Government/Public Sector and the Sportspersons requests for transfer to the place of posting of the spouse;(v) when a Sportspersons has been afflicted with a serious physical or mental ailment rendering him/her unfit for competitive sports and he/she desires to be transferred to another place where better treatment facilities for the ailment are available, and(vi) When a Sportspersons requests for transfer on mutual basis from one Zone/Division/Unit to another provided both such employees are Sportspersons.

2.1 However, cases involving requests for inter-Railway transfer should be referred by the General Manager for approval to the Railway Sports Promotion Board as in respect of cases referred in para 1(iv) above.

3. The general conditions governing request transfers like educational qualifications prescribed for recruitment to the category/post, to which transfer has been sought for, assignment of bottom seniority etc. will apply in all cases of transfer of Sportspersons on their own request.

Copy of Board's letter No. E(Sports)2002/Policy/TR/3 dt. 27-12-02 . (RBE Nos. 229/02)

Sub: Inter Railway/Inter-Divisional transfer of Sportspersons Recruited against sports quota..

***Instructions issued vide Board's letter of even number dated 27-11-02 [RBE No. 216/02] on the above subject may be treated as SC No. 18 to MC No. 24 [Para 5.1].

06_2003SERIAL CIRCULAR NO._6_/2002


Copy of the Railway Board's letter No.PC-V/2002/R-IV/3(BRSH) dated 1.11.2002 (PC-V/357,RBE No.201/2002) is published for information, guidance and necessary action. Board's letter dated 16.10.97 and 1.10.99 quoted therein were circulated as 170/97 and 276/99.

Copy of the Railway Board's letter No. PC-V/2002/R-IV/3(BRSH) dated 1.11.2002 (PC-V/357,RBE No.201/2002)

Sub: ACP Scheme for Railway Servants – Clarification regarding.…..

Pursuant to the V CPC's recommendations, the entry grade of Physicist on the Railways was revised to Rs.6500-10500 vide Board's letter NoPC-V/97/I/RSRP/1 dated 16.10.97. The issue of according adequate promotional avenue to the category of Physicist was under consideration of this Ministry for quite some time. In the background of ACP Scheme having been adopted on the Railways, the Ministry of Railways have now decided that the higher grades for the Physicist have to be found through ACP Scheme. While the first financial upgradation of Physicist will be to the grade of Rs.7500-12000, for second ACP the grade of Rs.10,000-15,200 shall be available for the Physicists, in accordance with specific recommendations of V CPC. As such, the Physicist will be eligible for career progression in the following manner subject to all other terms and conditions laid down in Railway Board's letter No.PC-V/99/I/1/1 dated 01.10.99.Designation IV CPC Scale

(RS.Replacement Scales (RS.)

Equivalent Revised Scales(RS.)

Remarks

Physicist 1640-2900 2000-3500 6500-10500 Already introduced.2500-4000 7,500-12,000 To be found

through ACP Scheme.

3000-4500 10,000-15,200 To be found through ACP Scheme.


Circular letter No. P [R)219/I Dated:09-1 -2003

Copy of Board's letter No. F(E)II/2002/DE1/1 dt.22.11.02 is published for information, guidance and necessary action. Board's letter dated 31-5-02 quoted therein was circulated as SC No.115/02.

Copy of Board's letter No.. F(E)II/2002/DE1/1 dt.22.11.02 (RBE No.212/02)

Sub: Incentive package to Railway officers and staff on deputation to RAILTEL Corporation of India Ltd.

Rail Tel Corporation of India Limited (RCIL/Rail Tel) has been formed as a Public Sector Undertaking under the Ministry of Railways. Rail Tel will be laying optical fibre cable along the railway track and will be providing communication for Railways' train control, operational and safety systems. Keeping these facts in view, Board have decided to provide the following additional facilities of the officers/staff to Indian Railways proceeding on deputation to Rail Tel in addition to general terms and conditions of deputation:-

iv) Use of Railway Rest Houses .Use of railway rest houses, both while on duty or on leave will be permitted as for Railway officers/staff.

v) Use of Privilege passes .Railway officers and staff on deputation to Rail Tel shall continue to be eligible for privilege passes and Privilege Ticket Orders according to their entitlement till normal period of deputation. For this purpose, blank cheque pass books (all classes) may be given by concerned Railways. Rail Tel shall issue the passes as per entitlement, affixing a distinct stamp i.e. "Rail Tel Corporation of India Limited" to the staff on deputation with them. The corporation, in all cases, shall send information to the parent Railway of the employees, or the office in which Privilege Pass account of the employee is maintained, for the purpose of proper accountal .

vi) Issue of Duty Cheque passes .Rail Tel is authorized to issue cheque passes, on duty, to the officers and staff on deputation from Railway. For this purpose, blank cheque pass book ( all classes) shall be made available by the Railways to the concerned Corporation offices as under:

Northern Railway : To railway deputationists working in corporate officeand Northern region.

Eastern Railway : To railway deputationists working in Eastern region.Western Railway : To railway deputationist working in Western region.South Central Railway : to railway deputationist working in Southern region

and on South Central Railway.

(d) Officers/staff working on Corporate office will be given duty cheque passes available on all Indian Railways, and officers/staff working in regional offices of Rail Tel will be given duty cheque passes valid for the Zonal Railways, which come under the jurisdiction of their respective region. This facility shall be available only for 2 years and the same will be reviewed thereafter.

(e) The officers and staff on deputation to the Corporation shall be entitled for duty cheque pass for self only, as per entitlement. The Corporation shall maintain proper account for the duty passes, issued by them. For this purpose, the Corporate office shall advice Northern Railway regarding the passes issued to the employees in Corporate office and in Northern Region. Debits of full cost of duty passes issued will be raised by the Northern Railway against Rail Tel for reimbursement periodically. Similar action will be taken by Eastern, Western and South Central Railways in respect of passes issued to the Rail Tel, in the Eastern, Western and Southern regions respectively.

(iv) Extension of Railway Medical facilities:Serving officers/staff will continue to enjoy Railway medical facilities, if they were enjoying the same before proceeding on deputation to the Corporation. In terms of Para 607 of IRMM, Vol.I (Third Edition-2000) Rail Tel Corp. would pay annual contribution on the basis of per capita expenditure on a Railway employee on an All Indian Railways basis multiplied by the number of Railway employees on deputation with them who have opted for these rules.

(ii) Retention of Railway accommodation :Instructions relating to retention of railway accommodation at the previous place of posting in favour of officers on deputation to Rail Tel have already been issued vide Board's letter no.(G)2000/RN5-5 dated 31.5.2002 which may be connected.

These orders are valid initially for a period of 3 years or till further review by the Board.Board desires that the above may be given wide publicity by publishing in the Railway's News

letters for information of all concerned so as to attract willing and capable officers and staff for the Rail Tel Corporation of India Limited.


Circular letter No. P [R]673/II Dated: 09 -1 -2003

Copy of Board's letter No. E(MPP)2000/3/8 dt.7.11.02 is published for information, guidance and necessary action. Board's letter dated 29-6-01 quoted therein was circulated as SC No. 142/01.

CSO is requested to furnish the details of number of staff who have already received training in First Aid and the action plan regarding the number of front line staff who would undergo training in First Aid during the year 2002-2003 may be furnished immediately to the Railway Board.

Copy of Board's letter No. E(MPP)2000/3/8 dt.7.11.02 (RBE No.202/02)

Sub: Report of the Railway Safety Review Committee (Part-II) 1998 -

Ticket Checking staff to be imparted training in Fire Fighting and First Aid. Recommendation No.109.

In continuation of Board’s letter no.(MPP)2001/19/3 - Recommn.109 dated 29.6.2001 issued under RBE No.128/2001, a training programme in First Aid of five days duration to the front line staff of Railways is enclosed. The following modalities may be followed in implementing the above scheme.

5. The above training module should not be incorporated in the regular initial, promotion, refresher courses and should be organized as a special course, as already a 4-lecture module is included in the refresher course.

6. The training module should, mandatorily, be organized for Assistant Drivers/Drivers, Guards, Ticket Collectors, Train Superintendents, Coach attendants, Train Examiners, Train Lighting and Air Conditioning Staff, Assistant Station Masters/Station Masters and RPF apart from the front line staff. However, other categories of staff from various departments may also be asked to attend the training course.

7. The above training module should be implemented at the Divisional level under the able guidance of Chief Medical Superintendent/Sr.Divisional Medical Officers in co-ordination with the Personnel Branch of the Division using the necessary resources available therein, since ZTCs/STCs are already pre-occupied with their initial/promotional/refresher/specialised courses and

8. The First Aid Training programme should be refreshed every three years for the categories of staff stated at (2) above and for the staff of other categories it may be once in 5 or 6 years.

Sufficient copies may kindly be made and circulated to all concerned for implementation with immediate effect. The same can be accessed from the Rail Net under the “Management Services Directorate” site also.

Railways were requested vide Board’s letter dated 29.6.2001 to furnish details of number of staff who have already received training in First Aid during 2001-2002. The action plan as to how many would undergo training during the year 2002-2003 may also be advised.

The above details may be furnished at the earliest for perusal of Board.

TRAINING IN FIRST AID TO THE FRONT LINE STAFF OF INDIAN RAILWAYSINTRODUCTION:-

Indian Railways aims to provide total customer care to the users of its services. In this endeavor, it is visualized that the traveling passengers receive to a package of services that lead to, not only his/her total satisfaction but also his/her delight. A number of passengers get minor accidental trauma, have early symptoms and signs of illnesses and also suffer from acute episodes of chronic illnesses during travel. These need urgent medical attention. This is, in addition to need for immediate first aid during times of train accidents. The passenger expects immediate essential first aid to be provided to him/her, till such time that definitive medical treatment is made available and accessible.

Indian Railways have provided augmented First Aid Boxes in Long Distance Trains (with Train Superintendents/Pantry Cars) and at all ‘A’ Class Model Stations. It is visualized that these augmented First Aid Boxes shall form the backbone of provision of First Aid facilities to the passengers. Hence, the frontline staff, in order to actually provide first-aid facilities, need to be trained

adequately in first aid in order that this infrastructure of augmented First Aid Boxes and other First Aid facilities is optimally utilized.

OBJECTIVES:-

The trainee i.e., front line personnel of Indian Railways, should at the end of the course be able to:-

3. Describe the infrastructure for provision of first-aid facilities over Indian Railways.4. Render scientifically adequate, acceptable and appropriate first aid, in a courteous and prompt manner, during travel and within Railway premises to the travelling passengers, both for illnesses and accidents.

TRAINING PERIOD: Five working days.

TRAINING DURATION: 8 Hours per day

SESSIONS: Twenty i.e. two hours per day

TRAINING METHODOLOGY: Lecture discussions, Demonstration, Hands-on practice, Field Visit, Role Play, Gray Discussions.

PROPORTION OF PRACTICAL (EACH SESSIONS): Not less than 50% of the total duration of a session

TRAINERS: Qualified medical practitioners in modern scientific system of medicine registered with Medical Council of India/State Medical Council.

Day-ISession I Pre-Course Evaluation; Introduction to Principles of First Aid;

Introduction about Infrastructure available for providing First Aidover Indian Railway.

Session II Demonstration of POMKA, and Demonstration of First Aid Boxes (Standard, augmented and of Rajdhani/Shatabdi and other long distance trains with limited halts.

Session III Principles of First Aid.A brief description of the structure and Functions of the Body.Respiration - Natural and Artificial , The Nervous SystemGeneral description of the Heart, Lungs and Blood vessels.Circulation of the Blood. General Dos and don’ts.

Session IV Breathing Trouble - Asthma, Bouts of Cough, Profuse sweating, Fever, Seizures, Pain, Vomitings, Loose Motions, Dehydration, Shock: Signs of Shock

Loss of Consciousness, Vaso Vagal Attacks,What to do when Breathing Stops, Help in Emergency,Mouth-to-Mouth Breathing, Uses of Ambu’s Bag and its use;Uses of Suction Apparatus and its Use.

Day II

Session V Injuries, Wounds caused by Blunt Objects and Sharp Objects,Hemorrhage: Internal and External:

Wounds causing Arterial Hemorrhage.The location of important arteries-Pressure points on the surface.Wounds accompanied by Capillary or Venous Bleeding -Varicose Veins;How to Control Bleeding from open Wounds, Precautions.Bleeding from special regions.Practical - Compression of arteries - Application of Tourniquet,Pressure Bandage.

Session VI Angina: Ischaemic Heart Disease.What to do in a case of Chest Pain;How to administer Cardiac Massage;

Complications of Cardiac massage.

Session VII Inhalation of Smoke and Fumes;When something gets stuck in the throat, Asphyxiation, ChokingDrowning;Electrical Shock: Effects of Electric Shock, What to Do;Inflammation of Eyes, Styes and Conjunctivitis: Dos and Don’ts;Earache, Otitis Externa,Foreign bodies in Eye, Ear and Nose and swallowing of ForeignBodies by Children e.g. Coins, Buttons, Keys, etc.: Signs and Symptoms.

Session VIII Emergencies Caused by Extremes of Temperature:Dehydration, Hypothermia, heat Cramps, Heat Stroke, Heat, Exhaustion,Signs & Treatment.Loss of Body Heat (Hypothermia): Signs and TreatmentDangerously low Body Temperature in Babies and Sick Persons.Frozen Skin (Frostbite): Signs of Frostbite, Treatment of mildFrostbite: Treatment of severe Frostbite.

Day III

Session IX How to stop nosebleeds: Prevention;Cuts, Scratches, and trivial woundsLarge Cuts: How to close them: Pressure Bandages and Haemostasis;Stitches or sutures with thread; Bandages.

Session X Transport of the injured: Dos and Don’ts;Broken Bones (Fractures): causes, varieties, signs and Symptoms.Treatment of fractures - general principles.Broken Bones that break through the skin (Open fractures);Fractures: immobilization.

Session XI Individual fractures - The skull, Lower Jaw, Spine, Ribs,Breastbone, Collarbone, Shoulder blade.

Session XII Individual fractures (Contd.): Arm, Forearm, Hand, Pelvis,Thigh, Kneecap, Leg and Foot.

Special emphasis on: How to set a Broken wrist,Broken Thigh or Hip Bone, Broken Necks and Backs,Broken Ribs.

Day IV

Session XIII Practical - Injuries to Bones and Joints; Principles ofImmobilization; Dealing with Open Wounds.Application of splints.

Session XIV Dislocations, Strains and Sprains: Signs, Symptoms and Treatment.Dislocation (Bones that have come out of place at a joint);Strains and sprains (Bruising or tearing of a twisted joint);

Session XV Asepsis while dealing with wounds: Principles of Care,Cleaning and Dressing: Positioning of the Patient: Dos andDon’ts; Things to Watch for;Special cares for high-risk wounds;Bullet, Knife, and other serious wounds;Bullet wounds in the Arms or legs.Deep Chest wounds;Bullet Wounds in the Head; Deep wounds in the Abdomen.

Session XVI What to do in case of Pain.Emergency problems of the gut (Acute abdomen)Obstructed Gut: Signs.Appendicitis, Peritonitis: Signs of appendicitis;Colicky Pain in the Abdomen: Ureteric Collic;Colicky Pain of Gastro Intestinal Tract including Gall Bladder;Principles of Obstetric Care: Asepsis;Emergency Care in the case of confinement: Stages of LabourSupport.Care of the Baby and the Mother, Umbilical Chord: Cutting of;Care of the Wound; Care of the Mother: Placenta;Hemorrhage: things to watch.Pain in the lower Abdomen amongst Women.

Session XVII Burns: Prevention.First Aid in Burns - Cool Water, No Ice.Minor Burns that do not form Blisters (1st degree):Burns that cause Blister (2 degree);Deep Burns (3rd Degree);Signs and Symptoms, Area and assessment of Burns: do’s andDon’ts.Special Precautions for Very Serious Burns.Burns around the Joints.

Session XVIII Poisoning, Food Poisoning,Some common poisons to watch out for;Signs and TreatmentPoisoning from Pesticides: What to do in PesticidePoisoning;

Note: The subject of poisons should be treated in a generalManner. The common poisons classified, and only theirGeneral symptoms, effects and treatment.Snakebite:Signs of Poisonous Snake Bite. Common Cobra or Krait,Russell’s Viper and Saw-scaled viper.Treatment for poisonous snakebiteOther poisonous Bites and stings: the Monitor Lizard (GOH),Scorpion Sting, Insect Bites,Bee and Wasp Stings, Spider Bites.Bites of Rabid Animals.

Session XIX Right and Wrong Use of Modern Medicines:Guidelines for the use of Medicines;The most Dangerous Use of Medicine;What to Eat when Taking Medicines;When should Medicine not be Taken?Medicine in Liquid Form;How to Give medicine to Small Children;Antibiotics: What they are and How to Use Them:Harmful Effects of Antibiotics.

Session: Recapitulation and Post-Course Evaluation.


Circular letter No.P [R]75/VII Dated: 21 -01-.2003

Copy of Board's letter No PC-V/97/I/7/12(Pt.4) dt.18.12.02 is published for information, guidance and necessary action. Board's letters dated 16.12.97 quoted therein was circulated as SC No. 220/97.

Copy of Board's letter No. PC-V/97/I/7/12(Pt.4) dt.18.12.02 (RBE No.222/2002).PCV No.361

Sub: Payment of Transport Allowance.

In terms of note 6(vii) below para 2 of Board's letter No.PC-V/97/I/7/12 dated 16.12.97, Transport Allowance will not be admissible during absence from duty exceeding 30 days due to leave (including suffixing and prefixing of holidays), training, tour, etc. It is found that on some of the Railways/Production Units, this provision is being interpreted in an anomalous way as under:-

(c) Where the period of leave/absence from duty exceeds 30 days and falls in the same month, Transport Allowance is not being allowed.

(d) Where the period of leave/absence from duty exceeding 30 days is spread over 2 wage periods, Transport Allowance is being allowed.

To cite an example, if the employee is absent from 1st May to 31st May, he is not being paid Transport Allowance but if he is absent for 31 days continuously from, say, 16 th May to 15th June, he is being paid Transport Allowance for both the months.

The above interpretation is not correct. It is clarified that Transport Allowance is not to be paid for the period of absence from the duty to employees who are absent from duty in a continuous spell exceeding 30 days (including prefixing and suffixing holidays) due to leave, training, tour, etc. When such period of absence falls into two different calendar months, reduction in Transport Allowance is to be adjusted on pro-rata basis.


Circular letter No.P [R]171/IV Dated: 21-01-.2003

Copy of Board's letter No 2002-E(SCT)I/25/12 dt.19.12.02 is published for information, guidance and necessary action. Board's letters dated 16.3.74 quoted therein is available on page 237 of Brochure on Reservation for SC & ST in Railway services, 1985 Edition.

Copy of Board's letter No. 2002-E(SCT)I/25/12 dt.19.12.02 (RBE No.223/2002).

Sub: Reservation in promotion to Senior Scale on ad-hoc basis.Ref: (i) Railway Board's letter no.(GP)75/1/58 dated 27.2.1978 and 9.1.1979. (ii) Railway Board's letter no.(SCT)68 CM 15/12 dated 16.3.1974.

Please refer to Para –(b) (iv) of the Board's letter no.(GP)75/1/58 dated 9.1.1979 wherein it has been clarified that while drawing up the ad-hoc panels, the instructions contained in Board's letter dated 16.3.1974 regarding reservation of posts for SC/ST officers will apply.

Recently in the meeting of Indian Railway Promotee Officers' Federation (IRPOF) with Board held on 11.11.2002, it was demanded by the Secretary General/IRPOF that the existing instructions on the subject should be reiterated to all the Zonal Railways/Production Units for their information and strict compliance. Accordingly, it is desired that whenever ad-hoc promotions are made on the basis of seniority-cum-suitability, the Board's orders regarding reservation of vacancies to the extent prescribed in favour of Scheduled Castes and Scheduled Tribes may be strictly followed.


Circular letter No.P [R]473/VDated: 16-01-.2003

Copy of Board's letter No F(E)I/2002/AL-28/15 dt.27.12.02 is published for information, guidance and necessary action. Board's letters dated 6.9.94 quoted therein is enclosed.



Attention is invited to Board's letter No.F(E)I/93/AL-28/17 dated 6.9.94 wherein it was stipulated that Railway Servants who are entitled to travel by air under the extant orders may be permitted to travel by a private airline, only in cases where the station to which he/she has to go on official duty is not connected at all by Indian Airlines/Vayudoot.

It has come to the notice of the Ministry of Civil Aviation that Govt. servants have been travelling frequently by private airlines even on the sectors which are well connected by Indian Airlines/Alliance Air and this defeats the very purpose for which the above instructions were issued.

It is, therefore, reiterated that the instructions on the subject should be scrupulously followed. Travel by private airlines may not be resorted to as a matter of routine. Air travel by Railway officials should be carefully planned in advance keeping in view the schedule of Indian Airlines in order to avoid taking recourse to travel by Private airlines. In emergent situations/exceptional circumstances, General Managers, with the concurrence of their FA&CAO may, however, permit travel by private airlines.



Please refer to Board's letters of even number dated 9.2.94 (RBE 9/94) and 25.4.94 (RBE 32/94) on the above subject. The matter has been reviewed and it has been decided that Railway Servants who are entitled/permitted to travel by air under the extant orders may be permitted to travel by a Private Airline, only in cases where the station to which he/she has to go on official duty is not connected at all by Indian Airlines/Vayudoot.


Circular letter No. P [R]96/I Dated: 17 -01-.2003

Copy of Board's letter No E(MPP)2001/6/7 dt.11.12.02 is published for information, guidance and necessary action. Board's letter dated 22.7.02 quoted therein was circulated as SC No. 177/02.


CORRIGENDUM

Sub: Apprentices Act,1961 – Training in Railway Establishments.Ref: Board's letter of even number dated 22nd July,2002.

The following may be inserted in between DCW and ICF in Para 3.3 of the above letter:-

DLW : 120The total remains the same. All other condition in the Master Circular remain unchanged.



Copy of the Railway Board's letter No.PC-V/97/I/11/9 dated 26.11.2002.2002 (PC-V/360 ,RBE No.215/2002) is published for information, guidance and necessary action. Board's letters dated 16.1.1998 and 31.5.2001 quoted therein were circulated as SC No.32/98 and 127/2001.

Copy of the Railway Board's letter No.PC-V/97/I/11/9 dt.26.11.2002 (PC-V/360, RBE No.215/2002).

Sub: Date of effect Railway Board's letter of even number dated 31.5.2001regarding allotment of appropriate pay scales for Malis.

…..In terms of Railway Board's letter No.PC-V/97/RSRP/1 dated 16.1.98, Malis in IV CPC scale

Rs.775-1025 in Civil Engineering department were allotted the revised pay scale of Rs.2650-4000 (IV CPC scale Rs.800-1150) with effect from 1.1.96. Vide Railway Board's letter of even number dated 31.5.2001, improved pay scale of Rs.2650-4000 has been allotted to Malis in IV CPC scale of Rs.775-1025 working in all other departments at par with that of Malis in identical IV CPC scale working in Civil Engineering Department in Railways with effect from 31.5.2001. The issue of giving effect to Railway Board's orders dated 31.5.2001 from 01.01.96 instead of 31.5.2001 has been under consideration for some time. It has now been decided that Railway Board's orders dated 31.5.2001 would be given effect from 01.01.96 instead of 31.5.2001.

This has concurrence of finance Directorate of the Ministry of Railways.



Copy of Board's letter No E(G)99 EC 2-3 dt.26.12.02 is published for information, guidance and necessary action. Board's letter dated 8.2.02 quoted therein was circulated as SC No. 33/02.

Copy of Board's letter No E(G)99 EC 2-3 dt.26.12.02. (RBE No. 227/2002).

Sub: Surrender of surplus posts in Railway Workshops having CLW pattern incentive scheme.

***Reference this Ministry's letter of even number dated 8.2.2002 on the above subject.

The last sentence of item (3) of para 1 of the letter referred to above provides that "as and when the newly inducted staff become eligible for promotion, the posts will be restored to their original grade". Since promotions take place to higher grades/posts on occurrence of vacancies in such higher grades/posts, the matter has been reviewed by the Board and it has been decided that the last sentence of item (3) of opening para of the letter ibid should be deleted and hence this item (3) should be read as follows.

"(3) If recruitment subsequently becomes necessary in a cadre in which all posts in initial recruitment grade have already been surrendered, then the required number of higher grade posts will be downgraded and operated in the initial recruitment grade for induction of new staff. In such a situation, the staff in initial recruitment grade, re-deployed elsewhere on being rendered surplus in Workshop, may also be allowed option to come back to the Workshop".



Copy of Board's letter No E(G)2002 QR1-7 dt.13.11.02 is published for information, guidance and necessary action. Board's letters dated quoted therein was circulated as SC No. 119/01.

Copy of Board's letter No. E(G)2002 QR1-7 dt.13.11.02 (RBE No 204/2002).

Sub: Retention of accommodation on transfer, deputation, retirement etc. on medical grounds.Ref: Board's letter no.(G)2000 QR 1-23 dated 1.6.2001.

In terms of extant instructions, retention of Railway accommodation on transfer, retirement etc. is permitted initially for a period of 2/4 months and for a further period of 6/4 months respectively on medical or educational grounds. The retention on medical grounds is required to be supported by a medical certificate from an authorised Railway Doctor. NFIR had urged the Railway Board vide the Agenda Item No.6/2002 to review the instructions to permit retention of accommodation on the basis of medical certificates issued by the Doctors in the streams of Homoeopathy, Ayurvedic and Unani medicines also.

The matter has been reviewed and it has been decided that in cases where the employee or his/her family member etc. is receiving treatment from other streams of medicines like Homoeopathy, Ayurveda, Unani, etc. and the employee wishes to avail retention of Railway quarter on transfer/retirement etc. on medical grounds (subject to eligibility as per policy instructions), he may apply in writing to the concerned Medical Officer requesting for a Medical Certificate with details of sickness and subject themselves for medical examination. The Railway Medical Officer on examination of the sick person may issue a Medical certificate with his recommendations, if any, as per his/her assessment.

This issues in consultation with Health and Finance Directorates of the Ministry of Railways.



Copy of Board's letter No E(NG)II/2001/RR-1/35 dt.17.12.02 is published for information, guidance and necessary action.


Sub: Age limit for recruitment.

Clarifications have been sought by Railways/RRBs regarding age relaxation to serving employees for applying against direct recruitment in various categories indicating inter-alia that a particular provision is inconsistent with the other specified provision.

4. To facilitate appreciation of the matter the relevant provisions in IREM in this regard are reproduced here as follows:-

Para 115 (ii) Upto 3 years (including apprentice categories) in respect of serving Railway employees applying for direct recruitment to initial categories and upto 5 years for posts in the inter-mediate categories.

Para 115(iii) Group 'D' employees applying for recruitment to Group 'C' posts or as apprentice being allowed relaxation to the extent of service in Group 'D' but in any case not exceeding 10 years and also subject to a ceiling limit of 30 years for apprentice categories.

Para 115(iv) For direct recruitment to all Group 'C' and Group 'D' vacancies, serving employees who have put in 3 years continuous service on the Railways will be given age relaxation upto the upper age limit of 40 years in the case of general category candidates, 43 years in the case of OBC candidates and 45 years in the case of SC/ST candidates. Same age concession will be applicable to such of the substitutes as have put in 3 years service continuous or in broken spells.

5. In this connection it is also clarified that the seemingly inconsistent provisions have been allowed to exist in the Manual side by side since the intention is that while having liberalised provisions as in para 115(iv) ibid the already existing age concessions available to serving employees as in para 115(ii) & (iii) ibid should also continue. Accordingly, the provision which is more advantageous for the employees should be applied.

(This also disposes off RRB/Mumbai's letter No.RRB/CH/Misc/2001 dt.13.12.2001).


Circular letter No.P [R]436/IREM/V Dated: 23-01-.2003

Copy of Board's letter No E(NG)II/99/RR-1/98 dt.26.12.02 is published for information, guidance and necessary action. Board's letters dated 10.10.2001 quoted therein was circulated as SC No. 230/01. Copy of Board's letter No. E(NG)II/99/RR-1/98 dt.26.12.02 (RBE No. 228/2002).

Sub: Rules for recruitment to the post of Field Workers in Family Welfare Organisation.

Attention is invited to Board's letter of even number dated 10.10.2001 laying down the Rules for recruitment in Family Welfare Organisation.

The minimum educational qualification for the post of Field Workers (Male/Female) in scale RS. 3050-4590 has been reviewed by the Board. It has been decided that the qualification for direct recruitment to the post of Field Workers will, henceforth, be "10 + 2 in Science (with Chemistry and Biology)". However, the qualification for promotion of Group 'D' staff to the post of Field Workers (Male/Female) from Group 'D' workers of Family Welfare Organisation will continue to be "Class 10 th pass". Group 'D' staff selected for promotion may be given suitable training as required.

Accordingly, the Indian Railway Establishment Manual (1989 edition) may be amended as per Advance Correction Slip No.144 enclosed herewith.

INDIAN RAILWAY ESTABLISHMENT MANUAL VOLUME-I (1989 EDITION)Chapter-1, Section-B, Subsection-III – Recruitment and Training.Advance Correction Slip No.144

3. Add the following words after the existing clause (ii) of sub-para (1) of para 167 A:-"with qualification of class 10th pass".

4. Substitute the following for the existing word "Matriculation" clause (i) of sub-para (2) of para 167 A by the following:-

"10 + 2 in Science (with Chemistry and Biology)"

(Authority: Railway Board's letter no.(NG)II/99/RR-1/98 dated 26.12.2002).


Circular letter No.P[R]473/V Dated: 30 -01-.2003

Copy of Board's letter No E(W)97 PS 5-1/71 dt.27.12.02 is published for information, guidance and necessary action. Board's letters dated 17.5.02 and 27.11.02 quoted therein were circulated as SC Nos.106/02 and 01/03, respectively.


Sub: Grant of Privilege Passes/PTO to dependent relatives – Raising the income ceiling.


Consequent upon increase in Dearness Relief to pensioners/family pensioners, w.e.f. 1.7.2002 in terms of Board's Circular No.PC-V/97/1/9/6 dated 27.11.2002 a dependent relative in relation to a Railway servant as described in Railway Servants (Pass) Rules, 1986, shall be deemed to be wholly dependent on the Railway servant only if his/her income w.e.f. 1.7.2002 including pension, dearness relief in terms of Board's letter No.PC-V/97/1/9/6 dated 27.11.2002, does not exceed Rs.2280/- p.m. i.e. Rs.1500/- (pension/family pension) plus Rs.780/- (dearness relief on Rs.1500/-) or 15% of the pay of Railway servant, whichever is more.



Copy of Board’s letter No E(W)96 PS 5-1/15 dt. 31.12.02 is published for information, guidance and necessary action. Board’s letters dated 11.1.99 and 11.7.2002 quoted therein were circulated as SC Nos. 41/99 and 143/99, respectively.

Copy of Board’s letter No. E(W)96 PS 501/15 dt.31.12.02 (RBE No.231/2002).

Sub: Validity of post-retirement complimentary passes over Konkan Railway.

Instructions have been issued vide Board’s letter of even number dated 11.7.2002 allowing all privilege passes issued to railway employees being valid for journeys over KRC. Queries have been received whether all post retirement complimentary passes would also be valid for journey over KRC. In this connection it is clarified that all post retirement complimentary passes issued to eligible Indian Railway

personnel would be valid over KRC system also subject to the conditions laid down in Board’s letter of even number dated 11.1.1999.




Copy of Board's letter No E(MPP)91/13/7/Pt.II dt.27.12.02 is published for information, guidance and necessary action. Board's letter dated 12.3.01 quoted therein was/were circulated as SC No.69/01.

Copy of Board's letter No. E(MPP)91/13/7/Pt.II dt.27.12.02 (RBE No.230/2002).

Sub: Improvement in service conditions of faculty members in training institutions - Sumptuary Allowance.

In continuation of Board’s letter of even number dated 12.3.2001 issued under RBE No.50/2001 on the above subject, following clarification has been received from Ministry of Personnel, Public Grievances & Pension, Department of Personnel & Training, Training Division and reproduced below:-

4. Para 2 (vi) of DOP&T O.M.No.12017/2/86-Trg(TNP) dated 31.3.87 clearly states that sumptuary allowance is admissible to heads of the training institutes.5. The allowance is exempt from Income Tax under Section 10(14) of I.T.Act.

6. Sumptuary allowance may be treated at par with transport allowance. In other words, like transport allowance, sumptuary allowance will also not be admissible during absence from duty exceeding 30 days due to leave/training/tour etc.


Circular letter No.P [R]69/III Dated:30 -01-.2003

Copy of Board's letter No. E(P&A)II-2001/RS-13 dt.31.12.02 is published for information, guidance and necessary action. Board's letters dated 3.11.72, 17.7.81 and 17.4.02quoted therein were circulated as SC No. 273/72, letter No.P.69/TP/Vol.III dated 28.7.81 and SC No.68/02 respectively.

Copy of Board's letter No. . E(P&A)II-2001/RS-13 dt.31.12.02 (RBE No.232/2002).

Sub: Payment of allowance in lieu of kilometreage to Running staff for periods of suspension eventually treated as duty for all purposes - PNM/AIRF Item No.60/2001.

In the PNM/AIRF meeting held on 28th & 29th October, 2002, the Staff side had pointed out that as there were no specific instructions from the Board to indicate that with the issue of Board’s letter no.(P&A)II/80/RS-10 dated 17.7.1981, the provisions contained in the earlier letter no.(P&A)II-72/FE-4/3(RS) dated 3.11.1972 superseded, some of the zonal Railways had continued to pay running allowance at the rate of 160 kms per day for the period of suspension treated as duty for all purposes, and, recoveries of over payment would therefore be involved.

The issue has been examined and it has been decided by the Board that the cases already decided otherwise by Zonal Railways etc. prior to issue of the instructions dated 17.4.2002 need not be reopened.




Copy of Board's letter No 2002/G/127/Mint/Pt.II dt.30.12.02 is published for information, guidance and necessary action.

Copy of Board's letter No. 2002/G/127/Mint/Pt.II dt.30.12.02 (RBE No. -/2003).

Sub: Revised Rates - Recovery of replacement cost of All India Metal Passes reported lost.

Manufacturing cost of Silver and Bronze Metal passes has increased. However there is no change in the manufacturing cost of Gold Pass. The supply of metal passes to this office is made by the Government of India Mint at Kolkata. The manufacturing costs of metal passes may now be charged at the following rates:

Gold Pass : Rs.3309/-Silver Pass : Rs.1790/-Bronze : Rs.1729/-

It is, therefore, requested that recoveries be made from the Officers reporting loss of metal passes at the above rates. The amount so recovered may please be credited to the Railway Board under Head 64-B/Misc/Railway Receipts.


Circular letter No.P [R]436/IREM/V Dated: 31 –01-.2003

Copy of Board’s letter No E(NG)I/99/PM5/7 dt.1.1.03 is published for information, guidance and necessary action. Copy of Board’s letter No. E(NG)I/99/PM5/7 dt.1.1.03 (RBE No.2/2003).

Sub: Filling up of vacancies in the category of Supervisor (P.Way) in the pay scale of Rs.4500-7000 and JE(P.Way) Gr.II in the pay scale of Rs.5000-8000 - Recommendations of Railway Safety Review Committee – Implementation thereof.

In terms of extant provisions as contained in para 143 of IREM Vol.I (1989 Edition), the vacancies in the category of Permanent Way Mistry since redesignated as Supervisor (P.Way), Gr.Rs.4500-7000 are filled as under:

(iv) 25% by direct recruitment through Railway Recruitment Boards, with qualification of 10+2 with Science and Maths; Diploma holders in Civil/Mechanical/Electrical Engineering also being eligible.

(v) 25% by a Limited Departmental Competitive Examination from amongst Gangmen, Keymen and Mates with the qualification of 10+2 with Science and Mathematics and having put in a minimum of three years regular service. Shortfall, if any, to be made good from amongst Gangmen/Keymen/Mates having the qualification of Matriculation/HSLC with three years regular service. Further shortfall, if any, to be added to the direct recruitment vacancies; and

(vi) 50% by promotion by seniority cum suitability through a written suitability test.

1.2 Supervisors (P.Way) are eligible for further promotion by selection to the post of JE Gr.II(P.Way), pay scale Rs.5000-8000.

4. Railway Safety Review Committee in Part I of their recommendations have inter-alia made the following recommendations:-

(iv) The existing direct recruitment quota of 25% in the category of Supervisory (P.Way) may be increased to 50% with corresponding reduction in the existing promotion quota from 50% to 25%.

(v) For Direct Recruitment for filling up 50% of the posts of Supervisor (P.Way) the existing qualification of 10+2 with Science and Maths may be revised to B.Sc ith Physics and Maths or Diploma in Civil Engineering.

(vi) For promotion as Supervisor (P.Way) against seniority-cum-suitability quota the qualification of Class X Board examination may be prescribed. For promotion of Supervisor (P.Way) as Junior Engineer (P.Way) Gr.II qualification of Class X Board Examination may be prescribed.

5. The matter has been considered carefully by the Ministry of Railway. The views of both the Federations have also been taken into account. Taking all aspects into consideration, the Ministry of Railways have decided not to accept the recommendations of the Committee to enhance the Direct recruitment quota from the existing 25% to 50% with corresponding reduction of promotion quota from 50% to 25% and to prescribe qualification of Diploma in Civil Engineering for direct recruitment as supervisor (P.Way). However, on other recommendations of the Committee the following decisions have been taken:-

(v) The educational qualification for recruitment as Supervisor (P.Way) should henceforth be B.Sc with Physics and Maths; Engineering Diploma holders will also be eligible.

(vi) Educational qualification for promotion of departmental staff as Supervisor (P.Way) against 50% promotee quota, will be Class X Board examination.

(vii) Educational qualification for promotion of Supervisor (P.Way) as Junior Engineer, (P.Way) Gr.II in the pay scale of dRs.5000-8000 will also be Class X Board Examination.

(viii) The shortfall, if any, against 50% promotion quota in the category of Supervisor (P.Way should be added to LDCE quota.

In order to protect the promotional prospects of the existing staff as on the date of issue of these instructions not possessing the qualification of Class X Board examination, but are otherwise eligible for promotion to the categories of Supervisors (P.Way) and JE Gr.II(P.Way), it has been decided that such staff may be allowed to appear in the two consecutive selections/suitability tests as the case may be, conducted after issue of these instructions for promotion to the relevant categories without the condition of minimum educational qualification.

The Indian Railway Establishment Manual Vol.I, 1989 is also amended as in the ACS No.143 enclosed.

INDIAN RAILWAY ESTABLISHMENT MANUAL VOLUME-I (1989 EDITION)

Chapter I Section B Rules Governing The Recruitment And Training Of Group C And Group D And Workshop Staff.


6. Substitute the following for the existing sub-para (1) of para 143:“The posts in the category of Supervisor (Permanent Way) in the pay scale of Rs.4500-7000 shall be filled as under:-(iv) 25% by direct recruitment through Railway Recruitment Board.(v) 25% by a Limited Departmental Competitive Examination from amongst Gangmen/Keymen/Mates with the qualification of 10+2 with Science and Mathematics and having put in a minimum of three years regular service. Shortfall, if any, should be made good from amongst Gangmen/Keymen/Mates having the qualification of Matriculation/HSLC with three years regular service. Further shortfall, if any, shall be added to the direct recruitment quota.(vi) 50% by promotion of Departmental staff having the qualification of Class X Board Examination. Shortfall, if any, should be made good by LDCE.

7. Insert the following note below sub-para (1)(iii) of para 143 as amended above:-

“Note: Departmental staff already in service as on date of issue of this Advance Correction Slip not possessing the qualification of Class X Board Examination but otherwise eligible for promotion against para 143(1)(iii) above may be allowed two chances to appear in the two consecutive suitability tests conducted after the said date for promotion as Supervisor (P.Way)”.

8. In sub-para (2) (I) of para 143, the words and figures “10+2 with Science and Maths……” should be substituted by “B.Sc with Physics and Maths; Engineering Diploma holders will also be eligible”.9. Delete the existing note below sub-para (3) of para 143.10. Substitute the following for the existing sub-para (1)(ii) of para 144.“33-1/3 by promotion by selection of Supervisor (Permanent Way) in the pay scale of Rs.4500-7000, with educational qualification of Class X Board examination”

(Authority: Ministry of Railway’s letters no.(NG)II/86/RC-2/35 dated 27.6.95, No.(NG)I/97/PM5/5 dated 7.11.97 and no.(NG)I/99/PM5/7 dated 1.1.2003)


Circular letter No.P [R]500/XVII Dated: 03 -01-.2003

Copy of Board's letter No F(E)II/2002/FSC/1 dt.6.1.03 is published for information, guidance and necessary action. Board's letters dated 16.7.83, 9.9.83, 19.4.84, 23.6.86 quoted therein was/were circulated as SC Nos.107/83, 162/83, 54/84, 94/86.

Copy of Board's letter No. F(E)II/2002/FSC/1 dt.6.1.03 (RBE No.4/2003).

Sub: Rate of recovery towards the cost of pension of Railway staff posted in private sidings.

In terms of Board’s letter No.F(E)II-83/Misc/1 dated 27.6.1984 inter-alia the rates of pension contribution recoverable in respect of Railway employees posted in private sidings were modified from 37.5% to 50%. Prior to this, the pension contribution in respect of such staff was being regulated in terms of Table 1 of Appendix XXXVI-IREC Vol.II. However, subsequently, on reconsideration it was decided by the Board to rescind the modification made in para 1(ii) of the letter dt.27.6.1984 and orders to this effect were issued vide letter No.F(E)II-83/Misc/1 dated 20.11.1985 with the result the position obtaining prior to 27.6.1984 was restored. In other words, pension contribution continues to be computed in terms of Table 1 of Appendix XXXVI-IREC-Vol.II, as was the position prior to Board’s letter dt.27.6.1984. In spite of Board’s instructions dt.20.11.1985, one of the Zonal Railways had sought specific guidance in regard to computation of pension contribution in respect of the Railway employees posted in private sidings.

The matter has been considered once again in Board’s Office and it is reiterated that the pension contribution recoverable in respect of the Railway employees posted in private sidings should be computed in terms of Table I-A of Appendix I of IREC Vol.II (1990 edition) as indicated in Board’s letter No.F(E)III/83/PN1/4 dated 16.7.1983 and the various instructions issued in this respect from time to time, as listed hereunder. b) Letter No.F(E)III/80/PN/I/6 dt.9.9.1983b) Letter No.F(E)III/80/PN/I/6 dt.19.4.1984c) Letter No.F(E)III/80/PN/I/6 dt.23.6.1986d) Letter No.F(E)III/80/PN/I/6 dt.27.11.1987g) Letter No.F(E)III/80/PN/I/34 dt.9/27.8.1991h) Letter No.F(E)III/80/PN/I/35 dt.22.6.2000



Copy of Board's letter No E(RRB)2002/13/3 dt.8.1.03 is published for information, guidance and necessary action

Copy of Board's letter No. E(RRB)2002/13/3 dt.8.1.03 (RBE No.6/2003, RRCB No.01/03)).

Sub: Replacement panel from RRB against the shortfall.

Board have decided that replacement panel can be asked for by the Railway within the currency of the panel i.e. upto one year, in normal cases and upto two years if the currency of the panel has already been extended by another year by the General Manager of the Railway personally. The Railway should

ensure operation of the replacement panel during the currency of the panel or latest upto 3 months of the expiry of the panel.



Copy of Board's letter No. E(NG)II/91/RR-1/20 dated 8.1.2003 is published for information, guidance and necessary action. Board's letters quoted therein were circulated as SC / Lt. No. 176/91, 31/94, 72/97, 35/98, 93/99, 120/2000 & P[R] 563/I dt. 21-2-97.

Copy of Board's letter no.(NG)II/91/RR-1/20 dated 8.1.2003 ( RBE No.7/2003)

Sub: Vacancies in Clerical Cadre – Direct Recruitment quota.---

Attention is invited to Board's letter of even number dated 3.12.91 , 25.3.94 , 28.11.96 , 10.3.97, 2.1.98, 18.3.99, 27.3.2000 and 9.3.2001 on the above subject, wherein instructions had been issued for freezing of 25% of the vacancies falling within the direct recruitment quota in the category of Clerks in scale RS. 950-1500 (Rs.3050-4590 RSRP) and in Senior Clerks in scale RS. 1200-2040 ( Rs.4500-7000) and 20% in the category of Junior Accounts Assistant and Accounts Clerks. The question of continuance of the above freeze orders has been considered carefully by the Board and it has been decided to extend the currency of the instructions mentioned for a further period upto 31.12.2004.

2. In this connection attention is particularly invited to para 3 of the Board's letter dated 3.12.91, wherein it was required that the Railways and Production Units should critically review the unfilled vacancies and progressively surrender the posts not required utilising the surrenders as matching surrender for creation of additional posts in more productive areas. From the information furnished by the Railways, it is seen, that while on some Railways, there is progress in this regard, other Railways are giving little or no serious attention to the aspect.

3. In this regard, Board also desire that the Railways and Production Units should furnish information regarding the sanctioned strength of Jr.Clerks, Sr.Clerks, Jr. Accounts Assistants and Accounts Clerks as on 1.4.92 and as on 1.1.2002.

3.1 In addition to the above information, the Railways/PUs should also indicate whether they are experiencing any difficulty in functioning of the departments after freezing the posts as per existing orders. It is felt that the existing percentage of frozen vacancies can be increased further. Views in this regard may also be furnished.


Circular letter No.P (PC)487/V/97/Pension/Vol.II. Dated: 11-02-.2003

Copy of Board's letter No. F(E)III/2000/PN1/14 dt.7.1.2003 is published for information, guidance and necessary action. Board's letters dated 7.11.97 quoted therein was circulated as SC No. 181/97.


Sub: Implementation of Government decision on recommendations of the Vth CPC–Revision of pension of pre-96 pensioners/family pensioners etc.

A copy of Department of Pension & Pensioners' Welfare's O.M.No.45/86/97-P&PW(A) dt.7.8.2001 is circulated for information and guidance. These instructions shall apply, mutatis mutandis to pre-1996 Railway pensioners.

DOPPW's O.M.No.45/86/97-P&PW(A) Pt.II dt.27.10.1997 referred to in the enclosed O.M.dt.7.8.2001 was circulated vide Board's letter No.F(E)III/97/PN1/23 dt.7.11.1997 and CCS(EOP) Rules and CCS (Pension) Rules referred to therein, correspond to Railway Services (Extraordinary Pension) Rules, 1993 and Railway Services (Pension) Rules, 1993 respectively.

Copy of Board's OM No.45/86/97-P&PW(A) dated 7.8.2001Sub: Implementation of Government decision on recommendations of the Vth CPC –

Revision of pension of pre-96 pensioners/family pensioners etc.

The undersigned is directed to referred to this Department's O.M.No.45/86/97-P&PW(A) Pt.II dt.27th

Oct.,1997 on the above subject and to say that representations have been received from various pensioners' association and individual pensioners who are in receipt of more than one pension like disability pension under the CCS (EOP) Rules and invalid pension under the CCS (Pension) Rules against application of minimum limit of Rs.1275/- to the total of two pensions as indicated in para 5(1) & (ii) of the above said O.M. The matter has been examined in this Department and it has now been decided that the element of disability pension and invalid pension may be treated as distinct pensions as was the case prior to Vth CPC. The invalid pension may continue to be regulated as per the CCS (Pension) Rules subject to certain minimum amount and the extraordinary disability pension may continue to be treated as a separate element and this should be fixed as per the degree of disability. This will be subject to the further condition that the amount of disability pension and invalid pension should in no case exceed the last pay drawn.This issues with the concurrence of Ministry of Finance, Department of Expenditure vide U.O.No.79/1/2001/IC dt.13.6.2001.

In their application to the employees of Indian Audit & Accounts Department, these orders issue in consultation with the Comptroller & Auditor General of India.

Ministry of Agriculture etc. are requested to bring the contents of this order to the notice of Head of Department, Controller of Accounts/Pay & Accounts Officers of attached and subordinate offices under them. All pension disbursing authorities are also advised to prominently display these orders on their notice boards for the benefit of pensioners.



Copy of Board's letter No . E(G)96 AL 12/2 (Pt) dt.6.1.03 is published for information, guidance and necessary action.

Copy of Board's letter No. . E(G)96 AL 12/2 (Pt) dt.6.1.03 (RBE No.3/2003).

Sub: Facility of air travel for emergency medical treatment to Railway employees working in the North Eastern Region.

Pursuant to a demand raised by the staff side in the Departmental Council of the JCM, the issue of providing facility of air travel for emergency medical treatment to the Railway employees working in the Northeastern Region, has been under consideration of the Ministry of Railways.

The matter has been examined in consultation with the Ministry of Health and Family Welfare, and it has been decided that Railway employees and/or their family members, in the states of Manipur, Nagaland, Mizoram, Meghalaya, and in the difficult terrain of the State of Tripura, may be permitted free air travel facility from their respective states upto Calcutta for emergency medical treatment. It may be noted that the essential point in determining the admissibility of air travel, is that the life of the patient is endangered or involves a risk of serious aggravation of the condition of the patient in case travel by air is not undertaken.

Accordingly, the facility of air travel would be admissible, if the DRMs of the Divisions based in the specified states, as also CPO/N.F.Railway are satisfied, based on the recommendations of the CMS of the Division or the Zonal Railway Hospital, that air travel is essential.


P [R]673/III Dated: 11-02-.2003

Copy of Board's letter No E(MPP)2000/19/1/Pt (Meditation) dt.13.1.03 is published for information, guidance and necessary action. Board's letters dated 23.11.01, 23.8.02 and 9.12.02 quoted therein were circulated as SC No. 265/01, 178/02 and letter No.P[R]673/II dt.23.1.03.

The implementation of Yoga training in the Training Centres may please be confirmed to the undersigned for apprising the Railway Board.

Copy of Board's letter No. E(MPP)2000/19/1/Pt (Meditation) dt.13.1.03 (RBE No.9/2003).


In continuation of Board's letter of even number dated 23.11.2001, 23.8.2002 and 9.12.2002 on the subject mentioned above, it has been decided that Yoga and meditation classes be imparted to trainees in Railway Training Centres on an experimental basis upto 31.12.2003. All other terms and conditions remain unchanged. The implementation of Yoga Training in all the training centres may be confirmed.



Circular letter No.P [R]171/III Dated: 11-02-.2003

Copy of Board's letter No E(MPP)2002/6/10 dt.31.12.02 is published for information, guidance and necessary action.

Copy of Board's letter No. E(MPP)2002/6/10 dt.31.12.02 (RBE No.234/2002) SC No.1 of MC No.8

Sub: Reservation for candidates belonging to other Backward Classes (OBCs) under Apprenticeship Training Scheme.

In supersession of Board's letter no.(MPP)95/6/8 dated 14.6.95, it has been decided by the Ministry of Railways to extend 27% reservation for candidates belonging to Other Backward Classes under the Apprentices Training Scheme with the stipulation that seats remaining unfilled by OBC candidates may be filled by unreserved category. The existing quota for candidates belonging to SC/ST communities will remain the same.



Copy of Board's letter No . 2002-E(SCT)I/71/II - 2nd Informal Meeting dt.14/17.1.03 is published for information, guidance and necessary action.

Copy of Board's letter No. . 2002-E(SCT)I/71/II - 2nd Informal Meeting dt. 14/17.1.03 (RBE No.12/2003).

Sub: Informal Meeting of All India OBC Railway Employees Federation with Board.

As per extant instructions, informal meetings of the representatives of All India OBC Railway Employees Association are to be held if so desired by them twice in a year at the Zonal/Production Unit/Divisional levels.

Of late complaints are being received that informal meetings are not being held regularly. It is reiterated that informal meetings may be held regularly with the representatives of the All India OBC Railway Employees Association if so desired by them as per extant instructions.

Complaints have also been received that field officers such as Branch officer or the officer who can redress the grievances of SC/ST and OBC Railway employees avoid meeting the office bearers of these Associations. in this connection attention is invited to Board's letter No.97-E(SCT)I/22/12 dated 24.12.1998 vide which instructions have been issued that the office bearers of these association can meet the concerned Branch Officers/Field officers for redressal of the grievances of their members with a view to help mitigating the number of grievances of the Railway employees and bring more transparency in Railway working/systems.

It is reiterated that the above instructions should be followed scrupulously.


Circular letter No.P [R]563/V Dated:11-02-.2003

Copy of Board's letter No . E(Sports)2002/New Discipline dt. 21.1.03 is published for information, guidance and necessary action.

Copy of Board's letter No. . E(Sports)2002/New Discipline dt.21.1.03 (RBE No.18/2003).

Sub: Inclusion of Handball in Railway Sports Calendar - Recruitment against Sports quota.

The Ministry of Railways ( Railway Board) have decided to include Handball Game in Railway Sports Calendar. In the first stage Handball has been included for Women Section only. All the

Railways/Production Units are requested to initiate action to recruit Women Handball players against sports quota, as per prescribed norms.

The Handball Federation of India is also being approached for affiliation.


P [R]535/III Dated: 17-02-.2003

Copy of Board's letter No. E(NG)I-2002/CFP/12 dt. 22.1.03 is published for information, guidance and necessary action. Board's letter dated 10.10.2000 quoted therein was circulated as SC No. 218/2000.

Copy of Board's letter No. E(NG)I-2002/CFP/12 dt.22.1.03 (RBE No20./2003).

Sub: Promotion of Gr.'D' staff to Gr.'C' against 16 2/3% quota – reckoning the CL/Substitute service towards two years minimum service.

Reference your letter No.P[R]563/IV dt. 29.7.2002 on the above subject.

The matter has been considered carefully by the Ministry of Railways. it is clarified that Casual Labour/Substitute service will not be reckoned towards two years minimum service required as eligibility conditions for Group 'D' staff for appearing in the selection for promotion to Gr.C against 16 2/3% quota as per this Ministry's letter No. E(NG)I/96/CFP/27 dt.10.10.2000.

As regards concession available regarding service rendered as casual labour/substitute towards reckoning three years minimum service required as eligibility condition for Group 'D' employees for appearing in the selection for promotion to Group 'C' against 33 1/3% quota, it is clarified that while the concession will continue to be available, the same will be subject to the condition that no person will be eligible to appear in the selection unless he has satisfactorily completed the period of probation in the recruitment grade.

Copy of S.C.Rly's letter No.P[R]563/IV dated 29.7.2002.

Sub: Promotion of Gr.'D' staff to Gr.'C' against 16 2/3% quota - reckoning the CL/Substitute service towards two years minimum service.

Board in letter no.(NG)I/96/CFP/27 dt. 10.10.2000 (RBE No.176/2000) communicated their decision on the recommendation of the Joint Sub-committee constituted under the DC/JCM stipulating, inter-alia that the enhanced promotional quota of 16-2/3% may be filled from amongst matriculate Gr.D employees with a minimum of 2 years regular service in the concerned seniority unit.

Doubts have been raised by the Divisions and other extra Divisional units on this Railway as to whether the continuous CL/substitute service rendered by the employees after conferment of temporary status before regular absorption can be taken into account. After examination, it was clarified that inasmuch as the stipulation of 2 years service is qualified by the condition 'regular service', the length of continuous CL/substitute service rendered after grant of temporary status, followed without interruption by regular absorption in an eligible Gr.D post, shall not count for computing the 2 years service.

The SCRE Sangh in the PNM meeting held on 21st and 22nd June, 02 informally raised the issue and argued that 16-2/3% quota is an extension/enhancement of the already existing 33-1/3% quota and whatever procedure is adopted in reckoning of 3 years service (which was originally 5 years) should be adopted for computing of 2 years service of matriculate Gr.D employees for consideration against 16-2/3% quota.

In this context, it is mentioned that in respect of selection against 33 1/3% quota earmarked for G.D staff, the Board communicated decision in their letter no.(NG)64/CL/25 dated 25.5.1964 that the CL/substitute service rendered by the employees after grant of temporary status and finally absorbed in Class IV post can be counted for the purpose of consideration for Class III post.

One more point that arises for consideration in reckoning 2 years service against 16-2/3% quota is whether the instructions laid down under para 189(ii) of IREM Vol.I 1989 Edition that the minimum of 3 years continuous service applicable to Gr.D Railway servant to be eligible to Gr.C post does not apply to SC/ST candidates, are applicable in respect of matriculate Gr.D SC/ST employees appearing for selection in Gr.C posts against 16 2/3% quota.

Board are, therefore, requested to examine the issues and clarify on the following two points:-

iii) Whether CL/substitute service rendered after grant of temporary status, if followed by absorption in a regular Gr.D post can be counted against the minimum period of 2 years service for eligibility to be considered for selection against 16-2/3% quota andiv) Whether the minimum service condition 2 years is applicable to SC/ST candidates for consideration against 16-2/3% quota.

An early reply is solicited.

34_2003SERIAL CIRCULAR NO. __34 /2003


Copy of Board's letter No E(NG)I/2001/PM 8/1 dt.14.1.03 is published for information, guidance and necessary action.

Copy of Board's letter No. E(NG)I/2001/PM 8/1 dt.14.1.03 (RBE No.10/200).


In terms of the provisions contained in the Indian Railway Establishment Manual (IREM)Vol.I, posts in the categories of Electric Signal Maintainer (ESM) Gr.III, Mechanical Signal Maintainer (MSM) Gr.III, Telecommunication Maintainer (TCM) Gr.III and Wireless Telecommunication Maintainer (WTM) Gr.III, all in scale of pay Rs.3050-4590 are filled as under:-

(iii) 50% by direct recruitment through Railway Recruitment Boards; and(iv) 50% by promotion of Group 'D' staff.

Pursuant to a demand raised in the PNM-NFIR, the Ministry of Railways have decided that 50% of the direct recruitment quota posts in the above categories viz. ESM Gr.III, MSM Gr.III, TCM Gr.III and WTM Gr.III, should be filled by a process of LDCE, from amongst regular Group 'D' staff of S&T

Department who have completed three years of regular service and possess educational qualifications as prescribed for direct recruitment to the respective categories, for a period of two years from the date of issue of this letter or two selections/trade tests whichever is earlier.


Circular letter No.P [R]61/I Dated:11-02-.2003

Copy of Board's letter No. F(E)I/2001/AL-28/10 dt.14.1.03 is published for information, guidance and necessary action.


Sub: Travelling Allowance rule - Payment of Composite Transfer Grant to Railway Employees for settlement after retirement.

One of the Railways have raised a doubt whether Composite Transfer Grant could be paid to the Railway employees at the time of payment of settlement dues on the date following the date of superannuation in order to avoid hardship to the employees settling at far off places.

The matter has been examined. It has been decided that the claim for full settlement of Composite Transfer Grant may be entertained and paid along with the settlement dues, if the retiring Railway employee has already transported his personal effects finally and has submitted the necessary documentary proof therefor. Other terms and conditions for grant of this allowance remain unchanged.

(This disposes of N.E.Rly's letter No.EAG/TAPolicy/Ph.III/3037 dtd.10.12.2002)



Copy of Board's letter No E(NG)II/91/RR-1/21 dt. 17.1.03 is published for information, guidance and necessary action. Board's letters dated 16.9.91 quoted therein was circulated to all DRMs under Confidential. letter No.P[R]564 dated 26.9.91.


Sub: Open market recruitment in Group 'D' categories.

Attention is invited to Board's letter of even number dated 16.9.1991, wherein, it had been laid down that Railways are required to seek Board's prior approval before resorting to open market recruitment in Group 'D' categories.

Pursuant to a demand raised in PREM meeting by the Staff side. The matter has since been reviewed by the Board and it has been decided that the Railways need not take prior approval of the Board while placing indents before the RRBs. However before resorting to open market recruitment it should be ensured that the following conditions are fulfilled:-

iii) The recruitment should have the personal approval of the General Manager;iv) Such recruitment should be resorted to only after exhausting the possibility of absorbing:-

d) Surplus staff available for redeployment;e) Casual labour on Roll;f) ex.Casual labour on Live Registers and Supplementary Live Registers;

iii) It is further clarified that General Managers are competent to fill up the backlog of prescribed intake, which could not be filled up due to various reasons from August 2000 i.e. the date when the order of Rightsizing was issued excluding compassionate ground appointments. In this regard order of 1.0% 0.5% on intake stand modified in terms of Board's letter no.(MPP)2002/1/83 dated 17.1.2003 (copy enclosed).


Circular letter No.P [R]Misc/IV Dated: 11 -02-2003

Copy of Board's letter No . E(W)2001 PS 5-8/10 dt. 24.12.02 is published for information, guidance and necessary action. Board's letters dated 3.1.02, 26.9.02 and 29.11.02 quoted therein were circulated as SC Nos. 37/02, 206/02 and 237/02, respectively.


Sub: Issue of Identity Cards to Pensioners.

Instructions have been issued vide Board's letter of even number dated 31.1.2002, 26.9.2002 and 29.11.2002 regarding issue of identity Cards to pensioners in the prescribed format on payment of Rs.10/- by the pensioners. It has also been laid down in the instructions that Rs.10/- payable may be deposited by pensioners at the nearest Railway station/cash office under misc. receipt, and the receipt so received may be sent to respective office along with other documents for issuing the identity cad. It has, further, been prescribed that documents may be accepted without attestation, as the originals are already available with Railways in case of doubt for verification.

Complaints continue to be received in Board's Office regarding non issue/inordinate delay in issuing the identity cards to the Railway pensioners. It is reiterated to all concerned that any delay in issuing the identity card/post retirement complimentary pass to railway pensioners shall be viewed very seriously. Sufficient blank formats for issue of identity cards may be made available to issuing unit to avoid any inconvenience to the pensioners.


Circular letter No.P [PC]V/Imp/97/Vol.IV Dated: 14 -02-.2003

Copy of Board's letter No. PC-V/97/1/11/9 dt.31.12.2002 is published for information, guidance and necessary action. Board's letters dated 22.10.99 quoted therein was circulated as SC No. 309/99.

Copy of Board's letter No. . PC-V/97/1/11/9 dt.31.12.2002 (RBE No.233/2003, PC-V/362).CORRIGENDUM

Sub: Introduction of additional pay scales (Canteen Staff) – recommendation of V CPC.

Ref: Railway Board's letter of even number dated 22.10.99.

Para 1.2 of the letter referred to above may be replaced as given below:-

" Staff who are placed in the higher grades as a result of implementation of these orders will draw pay in the respective higher grade with effect from the date of issue of the original letter i.e. 10.5.98".


Circular letter No.P [R]39 Dated: 26-02-.2003

Copy of Board's letter No E(MPP)2002/1/83 dt 17.1.2003 is published for information, guidance and necessary action.

Copy of Board's letter No E(MPP)2002/1/83 dt 17.1.2003 (RBE No.16/2003).

Sub: Rightsizing Indian Railways

Para 3.0 of Board's letter no.(MPP)2000/1/11 dated 31.12.2001 is reproduced below:

"The position has since been reviewed. It is clarified that annual fresh recruitment should be limited to 1% as a whole for the entire group of departments, viz. Civil, Mechanical, Electrical, S&T, transportation and Commercials put together as a whole. Within this group of departments, the numbers to be inducted for each department is to be decided by the DRM for his Division or the General Manager for his zone, depending upon the ground position obtaining in that Division/Zonal Railway for each of those departments in respect to workload, yard-sticks, surpluses, etc.

For all other remaining departments, for which the percentage of annual intake up to a maximum of 0.5% per annum has been permitted, the limit shall be for this group of departments as a whole and not for individual departments. The intake for individual department shall be decided by the DRM/GM taking into account the ground position on that Division/Zonal Railway as brought out above".May be read as under:

It is clarified that fresh recruitment be limited to 1/3rd of the retirements (normal and voluntary)in the Railway/PU.

As regards attrition due to death, medically incapacitated, since compassionate ground appointment is generally given on 1:1 basis, in such cases they need not be counted as part of the normal attrition for calculation of 1/3rd for which recruitment is permitted as above.

General Managers have the flexibility to decide the categories for recruitment. However, 1/3rd of induction will be for Group 'C' and 'D' taken together.

All other terms and conditions of the above quoted letter remain the same.


Circular letter No. P [R]633/I Dated: 28-02-2003

Copy of Board's letter No E(P&A)I-97/SP-1/CE-1 dt. 27.1.03 is published for information, guidance and necessary action. Board's letters dated 4.10.90, 13.5.97 and 29.7.99 quoted therein were circulated as SC No. 138/90, 89/97 & 213/99, respectively .

Copy of Board's letter No E(P&A)I-97/SP-1/CE-1 dt. 27.1.03 (RBE No. 19/2003).

Sub: 1. Special Pay to Gatekeepers of Engineering Department – DC/JCM Item No.45/99.

2. Monetary Incentive to the Gangmen on deployment as Gatemen/ Gatekeepers – PNM/ NFIR Item No.42/2001.

Ref: 1. Board's letter No.PC-III/82/MS/10 dated 4.10.1990. 2. Board's letter No.PC-III/95/FE-II/2 dated 13.5.1997. 3. Board's letter of even number, dated 29.7.1999.

Please refer to the instructions contained in Board's letter of even number dated 29.7.1999 wherein Special Allowance to Gatemen was revised from Rs.25/- p.m. to Rs.100/- p.m. w.e.f. 01.07.1999.

The issue regarding difficulties being faced by the Railway Administrations in getting sufficient number of volunteers to fill up the vacancies of Gatemen required for manning difficult Civil Engineering gates has continued to be raised in the fora of JCM/DC and PNM as also in the reports of Chief Commissioner of Railway Safety and Railway Safety Review Committee. The matter has, therefore, been examined de-novo by the Board and it has been decided as under:-

6. The identification of the difficult gates should be undertaken in a very judicious manner by the Divisional Engineer in consultation with the Associate Finance and for this purpose a fresh review of all the Civil Engineering level crossing gates may be undertaken.

7. The criteria for identifying the difficult gates will continue to be as laid down in Board's letter No.PC III/82/MS/10, dated 4.10.1990 and PC III/95/FE-II/2 dated 13.5.1997.

8. The ceiling of manned level crossings identified as difficult for the purpose of grant of Special Allowance will continue to be restricted to 50% of the total number of manned Civil Engineering level crossing gates.

9. The gates which are identified as difficult should have such identification mark embossed on their gate huts. Such identified gates (maximum 50% of all manned engineering gates) will carry a Special Allowance of Rs.150/-p.m.

The Gangmen who are posted as Gateman to man these difficult gates would be entitled to this Special Allowance of Rs.150/-p.m. This will ensure that the Special Allowance is not paid in a routine manner to the senior most person irrespective of his posting, and that it is extended to the Gatekeepers posted on identified difficult level crossing gates only. The Special Allowance to such Gatekeepers would be discontinued on their transfer to easy gates.

10. List of such gates and the position of vacancies of Gatemen against these gates, obtaining from time to time should be kept ready with the Divisional authorities including Associate Finance, so that inspecting officers can monitor the position.




Copy of Board's letter No. E(NG)I-97/PM1/13 dt.6.2.03 is published for information, guidance and necessary action. Board's letters dated 9.5.91, 3.8.95 and 11.7.97 quoted therein were circulated as SC Nos. 79/91, 127/95 and 139/97, respectively.

Copy of Board's letter No. E(NG)I-97/PM1/13 dt. 6.2.03 (RBE No. 27/2003).

Sub: Relieving of employees on promotion – instructions regarding.

Instructions were issued vide this Ministry's letter no.(NG)I/90/PM1/11 dated 9.5.1991 and E(NG)I/95/PM1/8 dated 3.8.1995 to the effect that the Railway employees ordered for promotion should be relieved immediately so that they may join the new place of posting in time. These instructions were reiterated vide this Ministry's letter of even number dated 11.7.1997.

The demand for protection of pay of senior employees from the date of promotion of the junior when senior is not allowed to join on promotion in time was raised by the staff side in the JCM-DC. It was explained to the staff side that it was not possible to accede to this demand. It was, however, agreed that the instructions will be issued for timely relieving of employees on promotion.

The Board, accordingly, desire that the extant instructions regarding relieving the employees immediately on promotion should be scrupulously followed so that the concerned staff do not suffer any monetary loss on this account. This may be brought to the notice of all concerned for strict compliance.


Circular letter No.P [R]500/XVIII Dated: 26 -02-.2003

Copy of Board's letter No2K AC II/21/12 dt.31.1.03 is published for information, guidance and necessary action.

Copy of Board's letter No. No. 2K AC II/21/12 dt.31.1.03 (RBE No-/2003).

Sub: Disbursement of Pension to Railway Pensioners through Post Offices.

Kindly refer to Board's letter No.88/ACII/21/12 dated 21.6.91 wherein it has been directed to accept the options for disbursement of pension through Post Offices only for places where authorized Public Sector Banks for disbursement of pension are not available. It is presumed that these instructions are being followed scrupulously. Further over a period of time, especially in the past decade, the banking facilities have augmented many folds and the Public Sector Banks have proliferated even in remote parts of the country. In order to make advantageous use of existing banking facilities it is desired that the existing Railway pensioners drawing pension through post offices may be advised of the availability of option to switch over to pension payment through Public Sector Banks while circulating the relevant application forms (for revocation & Change over to Public Sector Banks) Railway may also send proposals for further augmentation of banking facility, if considered necessary, for promoting the above scheme. Action taken in this regard may be advised to Board.


Circular letter No..P [R]268/I Dated: 26 -02-2003

Copy of Board's letter No E(NG)II/99/RC-1/Genl/13 dated 5.2.03 is published for information, guidance and necessary action. Board's letters dated 6.9.99 quoted therein was circulated as SC No.272/99.

Copy of Board's letter No E(NG)II/99/RC-1/Genl/13 dated 5.2.03.(RBE No.26/2003).

Sub: Appointment on compassionate grounds in Workshop controlled by Mechanical Directorate.

Attention is invited to this Ministry's letter of even number dated 6.9.99, wherein, the Railways were advised that compassionate appointments in workshops controlled by Mechanical Department should be restricted to the wards/widows of the employees of that workshop only.

Pursuant to a demand tabled by staff side in DC/JCM meeting (item No.24/2003) stating that the instructions issued vide letter referred to above are not being implemented with the result that workshop's list of compassionate appointments is still being directed to the Divisions where there is a long list of compassionate appointments already pending. Apart from causing difficulties to the wards of deceased employees this is also resulting in non-filling up of vacancies in the workshop.

The matter has been reconsidered by the Board and it has been decided that instructions contained in Board's letter of even number dated 6.9.99 may strictly be adhered to. Further, wards/widows of deceased employees of the Divisions/Headquarters should not be appointed in the workshops. However, wherever possible, wards/widows of deceased workshop employees may be accommodated on the Division/Headquarters.


Circular letter No. P [R]227/XIV Dated: 26 -02-.2003

Copy of Board's letter No E(D&A)98 RG 6-52 dt.16.1.03 is published for information, guidance and necessary action.

Copy of Board's letter No. E(D&A)98 RG 6-52 dt.16.1.03 (RBE No.15/2003).

To be published in Part II Section 3 Sub-Section I of the Gazette of India

Notification

GSR………. – In exercise of the powers conferred by the proviso to article 309 of the Constitution, the President hereby makes the following rules further to amend the Railway Servants (Discipline and Appeal) Rules, 1968, namely:-

3. (1) These rules may be called the Railway Servants (Discipline and Appeal) First Amendment Rules,2003.

(2) They shall come into force on the date of their publication in the official Gazette.

4. In the Railway Servants (Discipline and Appeal) Rules,1968, for Schedule III, the following shall be substituted, namely:-

SCHEDULE III(See rule 4 and sub-rule (2) of rule 7)

Item No.

Class of Railway Servants

Authority empowered to place a Railway Servant under suspension or to impose penalty and its nature.

Appellate Authority.

1 2 3 41. Railwa

y Servants Group "A"

President – Full powers

Railway Board – Suspension and the penalties specified in clauses (i) to (vi) of rule 6.

General Manager/Additional General Manager who has been ordered by the Competent Authority to look after the current duties of General Manager in the absence of a regularly posted General Manager, Director General, Research, Designs and Standards Organisation, Director General, Railway Staff College, Chief Administrative Officers (having independent charge of their organisations) – Suspension and the penalties specified in clauses (i), (iii), (iii-a), (iii-b) and (iv) of rule 6, in the case of Officers upto and including selection grade officers of Junior Administrative Grade.

Principal Heads of Departments – Suspension and the penalties specified in clauses (i), (iii), (iii-a), (iii-b) and (iv) of rule 6 in the case of Officers in Junior Scale.

….

President

President


2. Railway Servants Group 'B'

President - Full powers

Railway Board - Full powers

General Manager/Additional General manager who has been ordered by the competent authority to look after the current duties of General Manager in the absence of a regularly posted General Manager, Director General, Research Designs and Standards Organisation, Director

….

President

Railway Board

General Railway Staff College, Chief Administrative officers (having independent charge of their organisations)- suspension and the penalties specified in clauses (i) to (vi) of rule 6.

Secretary, Railway Board –Suspension and the penalties specified in clauses (i), (iii), (iii-a), (iii-b) and (iv) of rule 6 in the case of Group 'B' officers of the Railway Board Secretariat Services.

Principal Heads of Departments – Suspension and the penalties specified in clauses (i), (iii), (iii-a), (iii-b) and (iv) of rule 6

Railway Board


Note:1:Disciplinary powers of Principal Heads of Departments under this Schedule shall also be exercised by the co-ordinating Heads of Departments or by the Heads of Departments in Senior Administrative Grade who are in independent charge, in their respective departments in the Production Units viz., Chittaranjan Locomotive Works, Chittaranjan, Diesel Component Works, Patiala, Diesel Locomotive Works, Varanasi, Integral Coach Factory, Perambur, Wheel and Axle Plant, Yelahanka (Bangalore) and Rail Coach Factory, Kapurthala, and in new Zonal Railways viz., East Coast Railway, Bhubaneshwar, East Central Railway, Hajipur, North Central Railway, Allahabad, North Western Railway, Jaipur, South Western Railway, Hubli, West Central Railway Jabalpur and South East Central Railway, Bilaspur in respect of officers in Junior Scale and Group 'B' who are under their administrative control.

Note:2:

Disciplinary powers of Principal Heads of Departments under this Schedule shall also be exercised by the Directors of Railway Training Institutes, namely, Director, Indian Railways Institute of Civil Engineering, Pune, Director, Indian Railways Institute of Electrical Engineering, Nasik, Director, Indian Railways Institute of Mechanical and Electrical Engineering, Jamalpur, Director, Indian Railways Institute of Signal Engineering and Telecommunications, Secunderabad and Director, Indian Railways Centre for Advanced Maintenance Technology, Gwalior in respect of officers in Junior Scale and Group 'B', who are under their administrative control.

Sd/- [R.R. JARUHAR] Secy. Railway Board

Principal Rules were published in the Gazette of India vide Notification no.(D&A)66 RG 6-9 dated 22.8.1968 vide S.O.3181 dated 14.9.68 and subsequently amended by_______

Sl.No.


1. E(D&A)66RG 6-9 10.4.69 1531 24.6.19692. E(D&A)67 RG 6-13 7.4.71 1925 8.5.19713. E(D&A)70 RG 6-63 9.6.71 2501 3.7.19714. E(D&A)70 RG 6-60 19.10.71 5078 6.11.19715 E(D&A)70 RG 6-41 21.10.71 4050 30.10.19716 E(D&A)70 RG 6-43 12.11.71 5264 4.12.19717 E(D&A)70 RG 6-52 25.3.72 9467 8.4.19728 E(D&A)70 RG 6-69 17.11.72 3918 25.11.729 E(D&A)69 RG 6-60 5.2.73 - -10 E(D&A)71 RG 6-60 13.7.73 2897 6.10.197311 E(D&A)751 RG 6-35 5.4.77 1413 14.5.197712 E(D&A)77 RG 6-46 7.7.78 2193 29.7.197813 E(D&A)78 RG 6-54 29.11.78 364 23.12.197814 E(D&A)77 RG 6-30 7.4.78 - -15 E(D&A)79 RG 6-26 17.8.79 3057 8.9.197916 E(D&A)79 RG 6-12 25.10.79 3777 17.11.197917 E(D&A)78 RG 6-61 22.11.79 - -18 E(D&A)79 RG 6-39 31.12.79 0143 19.1.198019 E(D&A)78 RG 6-11 6.2.80 0441 23.2.198020 E(D&A)81 RG 6-72 31.8.82 - -21 E(D&A)81 RG 6-63 10.8.83 GSR/982 17.12.198322 E(D&A)81 RG 6-54 31.5.84 GSR/632 23.6.198423 E(D&A)82 RG 6-29 30/3/85 1822 27.4.198524 E(D&A)83 RG 6-45 13.6.85 5667 6.7.198525 E(D&A)80 RG 6-25 20.1.86 GSR/667 22.2.198626 E(D&A)85 RG 6-16 20.3.87 GSR/241 4.4.198727 E(D&A)83 RG 6-14 28.8.87 GSR/708 19.9.198728 E(D&A)87 RG 6-47 26.10.87 GSR/869 21.11.198729 E(D&A)87 RG 6-146 10.5.88 GSR/420 21.5.198830 E(D&A)88 RG 6-43 12.8.88 GSR/759 17.9.198831 E(D&A)84 RG 6-44 20.10.89 GSR/850 11.11.198932 E(D&A)88 RG 6-38 16.11.89 GSR/900 2.12.198933 E(D&A)84 RG 6-44 22.11.90 - -34 E(D&A)90 RG 6-112 16.11.90 GSR/723 11.12.199035 E(D&A)91 RG 6-42 8.6.91 - -36 E(D&A)90 RG 6-117 19.9.91 GSR/568 5.10.199137 E(D&A)89 RG 6-80 20.1.92 GSR/86 22.2.199238 E(D&A)90 RG 6-112 22.10.92 - -39 E(D&A)92 RG 6-148 9.11.92 - -40 E(D&A)92 RG 6-166 11.1.93 GSR/63 30.1.1993

41 E(D&A)93 RG 6-94 23.6.94 GSR/327 16.7.199442 E(D&A)95 RG 6-68 13.8.97 GSR/422 27.12.199743 E(D&A)92 RG 6-151 6.11.97 GSR/106 6.6.199844 E(D&A)94 RG 6-10 16.2.99 GSR/87 20.3.199945 E(D&A)98 RG 6-42 11.10.99 - -46 E(D&A)2001 RG6-29 31.10.01 GSR/617 24.11.200147 E(D&A)87 RG6-151 8.8.02 - -



Copy of Board's letter No E(MPP)2002/13/3 dt. 24.1.03 is published for information, guidance and necessary action. Board's letters dated 16-11-90, 25-2-2000 and 29-6-01, quoted therein were circulated as SC Nos: 38/94, 98/2000, 144/01, respectively.

Copy of Board's letter No. E(MPP)2002/13/3 dt. 24.1. 03 (RBE No.21/2003).

Sub: Monetary incentive in the form of Training Allowance to faculty members deputed to Group 'C' & 'D' Technical Training Centres.

Kindly refer to this Ministry's letter No. E(MPP)95/19/6 dated 25.2.2000 (RBE No. 26/2000) wherein sanction of the Ministry of Railways was communicated for grant of training allowance to the various training centres.

The Ministry of Railways had been considering the question of extending the benefit of grant of training allowance to the Faculty Members of other training centres. It has now been decided that faculty members, both gazetted and non-gazetted, drawn on deputation from the field for the purpose of imparting training in the following 91 training centres may be granted Training Allowance @ 15% in terms of extant orders:-S.No. Name of the Trg. Centre. S.N

oName of the Trg. Centre.

CENTRAL RAILWAY 47. TPT/KALKA/NR1. ATC/BSL/CR 48. P.WAY/TRG.CENT/SHAMLI/NR2. ATC/KALYAN/CR 49. P.WAY/TRG.CENT/JALANDHAR/N

R3. ATC/DAMOH/CR 50. P.WAY/TRG.CENT/HARIDWAR/N

R4. BTC/MANMAD/CR 51. P.WAY/TRG.CENT/JAGADHARI/N

R5. ATC/AJNI/CR 52. P.WAY/TRG.CENT/LKO/NR6. ATC/JHANSI/CR 53. P.WAY/TRG.CENT/JODHPUR/NR7. BTC/MUMBAI/CR 54. P.WAY/TRG.CENT/SADLPUR/NR8. BTC(LOCO)/BSL/CR 55. P.WAY/TRG.CENT/ALD/NR9. BTC/C&W/BSL/CR 56. PERSONNEL BRANCH

TRG.CENT/JODHPUR10. BTC/LOCO/JHS/CR 57. NDT TRG.CENTRE/RDSO LKO11. BTC/C&W/JHS/CR NORTH EASTERN RAILWAY

12. BTC/C&W/AJNI/CR 58. BTC/GKP/NER13. BTC/C&W/MTN/CR 59. BTC/IZATNAGAR/NER14. BTC/ELECT/MATUNGA/CR15. BTC/LOCO/PAREL/CR SOUTHERN RAILWAY16. BTC/NASIK/CR 60. BTC/ERODE/SR17. BTC/DSL/KURLA/CR 61. BTC/PERAMBUR/SR18. BTC/NEW KATNI/CR 62. TPT/SHORANUR/SR19. BTC/LOCO/JBL/CR20. TTC/BHOPAL/CR 63. TPT/ERODE/SR

64. TPT/VILLUPURAM/SREASTERN RAILWAY 65. P.WAY/PALGHAT/SR

21. BTC/JMP/ER 66. P.WAY/VILLUPURAM/SR22. P.WAY/MGS/ER 67. TTC/ELECT/PERAMBUR23. P.WAY/DHN/ER 68. TRACTION

TRG.CENTRE/TAMBRAM/SR24. C&W TRG.CENTRE/DHN/ER25. C&W TRG.CENTRE/TIKIAPARA SOUTH CENTRAL RAILWAY26. TTC/METRO/KOLKATA 69. C&W/DHARWAR/SCR

70. C&W/TRG.CENTRE/MIRAJ71. BTC/HUBLI

NORTHERN RAILWAY 72. BTC/C&W/VIJAYAWADA/SCR27. THERMIT PLANT/LKO/NR 73. BTC/LALLAGUDA/SCR28. C&W/TRG.CENTRE/ALD/NR 74. BTC/GUNTAPALLI/SCR29. C&W/TRG.CENTRE/KANPUR/NR 75. ATC/OPTG./KCG/SCR30. C&W/TRG.CENTRE/REWARI/NR31. C&W/TRG.CENT/GZB/NR SOUTH EASTERN RAILWAY32. C&W/TRG.CENT/ASR/NR 76. TPT/ADRA/SER33. C&W/TRG.CENT/JAGADHARI/NR 77. ELECT LOCO TRG. CENTRE

BILASPUR/SER34. C&W/TRG.CENT/LKO/NR WESTERN RAILWAY35. C&W/TRG.CENTRE/UMB/NR 78. BTC/C&W/LOWER PAREL/WR36. BTC/C&W/ASR/NR 79. BTC/C&W/DAHOD/WR37. BTC/C&W/LKO/NR 80. BTC/KOTA/WR38. BTC/BKN/NR 81. BTC/C&W/AJMER/WR39. BTC/JUDW/NR 82. BTC/LOCO/AJMER/WR40. BTC/JODHPUR/NR 83. ATC/KOTA/WR41. TPT/SHAJAHAPUR/NR 84. ATC/VALSAD/WR42. TPT/KKDE/NR 85. ATC/BANDIKUI/WR43. TPT/JODHPUR/NR 86. ATC/MHOW/WR44. TPT/SUBERDARGANJ/NR 87. ATC/JUNAGADH/WR45. TPT/LKO/NR 88. ATC/AJMER/WR46. TPT/FZR/NR 89. ATC/LOWER PAREL/WR

90. ATC/BARODA/WR91. ATC/BANDRA/WR

Training Centres being managed by Sr.DME/DME/AME/AEE/ASTE etc. should in the first instance be redesignated as Principals and since management of training institutes is a full time job, it is necessary that the incumbent to the post of Principals should be put exclusively on these assignments. Principals of

these training centres would, therefore, be eligible for grant of training allowance after these posts are held by them on full time basis and after the selection is made in the manner as detailed in para 5(g) below.

With a view to enable the Principals of these training centres to give due attention to training and to exercise a proper supervision, it is also necessary that these Principals should be physically located in these centres. The grant of 15% training allowance to the faculty is subject to the Sr.DME/DME/AME/AEE/ASTE etc. assuming full administrative charge of the training centres. They will in effect relieve the Chief Instructor of all administrative functions who will then carry out direct training to staff.

The following guidelines should be observed for sanction of the Training Allowance:-

(h) Faculty members, both gazetted and non-gazetted, who are drawn on deputation from the field and whose duty is to impart training/education to the trainees may be granted "Training Allowance" at the rate of 15% of the basic pay in the revised scales of pay;

(i) Consequent to the grant of "Training Allowance" as mentioned in para (a) above, the existing training allowance, special pay, deputation pay and allowances thereon will not be admissible to the faculty members drawn on deputation to these training centres.

(j) Faculty means "An employee" of the Government who joins a training institute meant for training government officials as a faculty member and whose work is to impart training/teaching. This will also include the principals of these training institutes. However, Faculty members recruited directly and specifically for the training institutions are not eligible for this "Training Allowance".

(k) Staff, whether on deputation from the field or transferred or locally recruited, who are not directly engaged in imparting training/education will not be eligible for the "Training Allowance"

(l) Training Allowance will be admissible to the faculty members without any ceiling and will not form the part of pay as defined in FR(9)(21)(2003(21)-R-II, but however, will count for purpose of leave salary.

(m) Deputation period of faculty Members shall not exceed eight years in any case and under any circumstances.

(n) The admissibility of the allowance in each individual case will be examined by a Committee at appropriate level to be constituted as per Board's letter no.(MPP)2001/19/3-Recommendation No.37 dated 29.6.2001 (RBE No.127/2001). These committees would adopt a strict selection process to find excellent trainers for such appointments. The guidelines for such selection should not only take into account the outstanding service records but also good training capability and aptitude for the job. Regard should also be given for participation in trainers training course, keenness of interest taken by the officials in providing requisite training to their subordinates in the various jobs held by them and to their performance in their earlier assignment, if any, in posts relating to training. The above instructions should be read with Board's letter no.(MPP)86/13/2 dated 16.11.1990. It should be ensured that before the training centre/school and trainers are sanctioned this allowance, they must satisfy the above guidelines. The trainers not recommended by the Committee should be repatriated to their respective parent cadres. Adhoc appointees will not be allowed this Training Allowance till they are regularised.

These orders will take effect from 1.1.2003.

It is further clarified that until such time the screening is done and the Faculty Members not found fit are repatriated to their respective parent cadre, such persons who have worked as Faculty Members on deputation may be allowed Training Allowance from the date of joining or 1.1.2003 whichever is later, till the date of reversion.

This has the sanction of the President and issues with the concurrence of the Finance Directorate of the Ministry of Railways.


Circular letter No. P [R]605/VIII Dated: 25 -02-2003

Copy of Board's letter No. E[NG] I-94/PM1/10 dated 11-02-03 is published for information, guidance and necessary action. Board's letter dated 09-12-1998 quoted therein was circulated as SC No. 31/99.

Copy of Board's letter No. E[NG] I-94/PM1/10 dated 11-02-03 (RBE No.31/2003).

Sub: Procedure for filling up selection posts.

In terms of Para 216, IREM Vol. I [ 1989] introduced vide ACS NO. 65 issued under this Ministry's letter of even number dated 9-12-1998, a time gap of six months between selections is required to be observed. The question of relaxing this time gap of six months between selections has been under consideration of Ministry of Railways for sometime in view of the difficulty being experienced by the Railways in filling up the Safety Category posts. It has now been decided that the General Managers may permit holding of a fresh selection for promotion to Safety Categories repeat Safety categories before the expiry of six months period from the date of approval of the panel finalised as a result of earlier selection. This will, however, be subject to the condition that grant of such a dispensation is inescapable in the administrative interest and the power is exercised by the General Managers personally.


Circular letter No..P [PC]487/V/PC/CGEGIS/II Dated: 26 -02-2003

Copy of Board's letter No PC/III/2000/GIS/2 dt.13.1.03 is published for information, guidance and necessary action. Board's letters dated 24.1.2002 quoted therein was circulated as SC No. 26/2002.

Copy of Board's letter No. PC/III/2000/GIS/2 dt.13.1.03 (RBE No.11/2003).

Sub: Central Government Employees Group Insurance Scheme,1980 – Tables of Benefits for the Savings Fund for the period from 1.1.2003 to 31.12.2003.

In continuation of this Ministry's letter No.PC-III/2000/GIS/2 dated 24.1.2002 a copy of O.M.No.7(3)/EV/2002 dated 9.1.2003 of the Ministry of Finance, Department of Expenditure on the above subject is forwarded herewith for information and necessary action.

Copy of Ministry of Finance, Department of Expenditure Office Memorandum No. 7[3]E/V/2002 dated 9th January 2003.

OFFICE MEMORANDUM

Sub: Central Government Employees Group Insurance Scheme - 1980 - Tables of Benefits for the savings fund for the period from 1.1.2003 to 31.12.2003.

…..The undersigned is directed to refer to this Ministry's O.M.No.7(1)EV/2001 dated 21 st January, 2002

forwarded there with Tables of Benefits under CGEGIS for the year 2002, New Tables of Benefits for the savings fund of the Scheme based on a subscription of Rs.10 per month from 1.1.1982 to 31.12.1989 and Rs.15 per month w.e.f. 1.1.1990 onwards have been prepared for the year 2003 and a copy of the same is enclosed. Another Table of Benefits for the savings fund based on a subscription of Rs.10 per month for those employees who had opted out of the revised rates of subscription w.e.f. 1.1.1990 have also been drawn up for the year 2003 and a copy of the same is also enclosed. The amounts in the Tables have been worked out on the basis of interest @ 10% per annum (compounded quarterly) for the period from 1.1.1982 to 31.12.1982, 11% per annum (compounded quarterly) w.e.f. 1.1.1983 to 31.12.1986 12% per annum (compounded quarterly ) w.e.f. 1.1.1987 to 31.12.2000, 11% per annum (compounded quarterly) w.e.f. 1.1.2001 to 31.12.2001 and 9.5% per annum (compounded quarterly) w.e.f. 1.1.2002 to 31-12-2002 and 9.% per annum [compounded quarterly] w.e.f. 1-1-2003 onwards. The mortality rate under the Scheme has been taken as 3.75 per thousand per annum upto 31.12.1987 and 3.60 per thousand per annum thereafter in both the cases. While calculating the amount it has been assumed that the subscription has been recovered or will be recovered from the salary of the month in which a member ceases to be in service failing which it should be deducted from accumulated amounts payable.

In its application to the employees of Indian Audit and Accounts Department this Office memorandum issues in consultation with the Comptroller and Auditor General of India.

CENTRAL GOVT.EMPLOYEES GROUP INSURANCE SCHEME 1980Accumulated value of contribution from 1st Jan of year of entry to the month and year of cessation Contribution @ Rs.10/- P.M. throughout


Year of Entry


1982 7393 7455 7518 7581 7644 7707 7772 7837 7903 7069 8034 81011983 6533 6588 6644 6700 6757 6615 6872 6931 6989 7048 7108 71681984 5757 58-7 5957 5907 5959 6010 6062 6114 6166 6220 6271 63261985 5061 5106 5150 5196 5242 5287 5334 5380 5427 5474 5522 55711986 4437 4517 4558 4598 4640 4681 4723 4723 4765 4807 4850 48931987 3877 3813 3949 3985 4022 4059 4095 4133 4171 4209 4209 42461988 3376 3913 3441 3474 3507 3539 3573 3606 3640 3674 3708 37431989 2924 2953 2982 3011 3040 3071 3100 3130 3160 3190 3220 32521990 2523 2548 2574 2600 2626 2653 2679 2706 2734 2760 2789 28161991 2165 2188 2212 2235 2259 2283 2307 2330 2354 2379 2404 24281992 1848 1869 1890 1911 1931 1954 1975 1996 2018 2040 2061 20831993 1567 1585 1604 1623 1642 1661 1680 1699 1720 1738 1758 18891994 1316 1333 1349 1366 1334 1400 1418 1435 1453 1470 1488 15061995 1094 1108 1124 1139 1154 1170 1185 1201 1217 1233 1249 12651996 896 909 924 936 950 965 979 993 1007 1022 1036 10511997 720 733 745 758 769 783 795 808 821 834 846 8601998 565 575 586 598 609 620 632 644 656 668 679 6911999 425 436 446 457 466 477 486 497 508 519 529 5402000 303 311 321 330 339 350 359 369 379 388 398 4082001 193 201 211 218 227 236 244 254 263 271 280 290

2002 95 103 111 119 127 135 143 151 159 167 175 1832003 7 14 21 28 36 43 50 57 65 72 80 88NoteBasis UsedFrom To1.1.82 31.12.

8210% Savin

g68.75% from 1.1.82 to 31.12.87

1.1.83 31.12.86


1.1.90 31.12.89

12%

1.1.01 31.12.00

12% Risk 31.25% from 1.1.82 to 31.12.87

1.1.02 31.12.01


1.1.02 31.12.02

9.50%

1.1.03 31.12.03

9.50%

CENTRAL GOVT.EMPLOYEES GROUP INSURANCE SCHEME 1980Accumulated value of contribution from 1st Jan of year of entry to the month and year of cessation Contribution @ Rs.10/- P.M. upto 31.12.89 and Rs.15 throughout after 1.1.90


Year of Entry


1982 8654 8730 8795 8880 8957 9034 9113 9190 9270 9349 9430 95101983 7793 7863 7920 8001 8071 8141 8213 8285 8357 8429 8502 85761984 7018 7081 7134 7208 7272 7337 7402 7467 7533 7600 7667 77351985 6322 6380 6427 6496 6555 6614 6674 6734 6795 6856 6918 69791986 5697 5751 5794 5858 5912 5966 6022 6076 6132 6189 6245 63031987 5137 5187 5225 5285 5335 5386 5436 5486 5538 5590 5642 56951988 4638 4683 4718 4774 4820 4866 4913 4961 5008 5055 5104 51521989 4185 4228 4259 4312 4354 4397 4440 4483 4528 4572 4617 46611990 3783 3823 3851 3901 3941 3980 4020 4061 4102 4143 4184 42261991 3248 3283 3307 3353 3388 3424 3460 3497 3533 3570 3608 36441992 2772 2804 2824 2866 2898 2931 3963 2995 3028 3061 3095 31291993 2349 2378 2395 2434 2463 2492 2521 2550 2580 2609 2640 26691994 1974 2000 2014 2051 2076 2102 2128 2155 2181 2208 2235 2262

1995 1640 1663 1675 1709 1732 1755 1780 1803 1827 1851 1875 19001996 1344 1364 1375 1406 1427 1448 1470 1491 1512 1534 1556 15791997 1080 1098 1107 1137 1155 1175 1194 1213 1233 1253 1273 12921998 846 864 869 897 914 931 950 967 985 1002 1020 10391999 639 654 658 684 700 715 732 748 764 780 796 8122000 453 467 471 496 510 524 539 553 568 582 597 6122001 193 201 211 218 227 236 244 254 263 271 280 2902001 290 302 304 328 341 354 367 380 394 407 421 4342002 144 155 156 177 189 201 213 225 239 251 263 276NoteBasis Used

From To1.1.82 31.12.

8210% Savin

g68.75% from 1.1.82 to 31.12.87

1.1.83 31.12.86


1.1.87 31.12.89

12%

1.1.90 31.12.89

12% Risk 31.25% from 1.1.82 to 31.12.87

1.1.01 31.12.01


1.1.02 31.12.02

9.50%

1.1.03 31.12.03

9.00%


Circular letter No. P [R]473/IV Dated: 07 -03-2003

Copy of Board's letter No. E(W)95 PS 5-1/17 dated 31.1.2003 is published for information, guidance and necessary action. Board's letters dated 30-6-99 and 30.1.2002 quoted therein were circulated under Lr. No. P[R]521/IV dated 14.12.2000 and SC No.25/02, respectively. It is reiterated that Senior Subordinates in Grade RS. 5000-8000 and above and who are also in direct and independent charge of the establishment and who have been identified and recommended by the DRMs ONLY, are authorised to issue/sign post retirement complimentary passes (including 1st Class post retirement complimentary Passes) to retired Railway employees/officers who opt in writing for issue of 1st class pass instead of I-A passes. DRMs may, in compliance of instructions contained in para 3, submit the report, as called for, by 31-1-04.

Copy of Board's letter no.(W)95PS5-1/17 dated 31.1.2003 .(RBE No.25 / 2003).

Sub: Delegation of powers to Senior Subordinates in Grade RS. 5000-8000 and above to issue/sign post-retirement Complimentary passes.

Instructions were issued vide Board's letter of even number dated 30.1.2002 delegating

powers to Senior Subordinates in Grade RS. 5000-8000 and above and who are also in direct and independent charge of the establishment to issue/sign post retirement complimentary passes to Railway employees, other than First 'A' Pass-holders. It has been brought to the notice of Board that retired Railway officers, who are settled at far away places , and where Gazetted Railway officers are not located, find it difficult to get their post-retirement complimentary passes as under the extant instructions, I-A post-retirement passes are to be signed by Gazetted Officers only. In the circumstances , it has been decided by Board that if the retired Railway officers opt in writing for First Class post-retirement pass, instead of I-A, senior subordinates in Grade RS. 5000-8000 and above , who are in direct and independent charge of the establishment, may be authorised to issue First Class Pass to such retired officers.

2. In this connection, the procedure outlined in Board's letter of even number dated 30.6.1999 regarding transfer of pass account, etc. may be followed in toto.

3. The delegation of powers to senior subordinates to issue First Class post-retirement complimentary passes to retired Railway officers, instead of I-A passes, is done purely on experimental basis and will be in force only upto 1.2.2004. Railways may conduct periodical inspection and submit a final report by 1.2.2004 to consider feasibility of extension of the scheme further.



Circular letter No. P [R]673/I Dated: 07 -03-2003

Copy of Board's letter No E(MPP)98/3/8 dated 11.2.2003 is published for information, guidance and necessary action. Board's letter dated 9.10.2002 quoted therein was circulated as SC No. 222/2002.

Copy of Board's letter No. E(MPP)98/3/8 dated 11.2.2003 (RBE No. 28/2003).

. Sub: Report of the Railway Safety Review Committee (Part- II) –98 – Refresher Training programme for Loco running staff – Recommendation No.107.

Ref: Board's letter of even number dated 20.1.2000 (RBE No.11/2000) and 9.10.2002 ( RBE No.182/02)

……..The Railway Safety Review Committee vide Recommendation No.107 had recommended as

under:-" The initial and periodic refresher training course for running staff and AC attendant should

have a programme on fire-fighting /use of fire extinguisher."

The above recommendation has been accepted by Railway Board.

The Sub-module on Fire-fighting for all Group 'C' &'D' staff of Electrical Department is already included in Module EL-04 and floppy circulated vide Board's letter no.(MPP)2000/3/2 dated 27.2.2001. To facilitate access to the above module the same has been pasted in Railnet under the Management Services site.

However, the Railway administration are directed to include the module of fire-fighting in the refresher courses for Asstt. Drivers and Drivers. The refresher courses for Drivers viz, loco RNG –6, RNG-7, RNG-8 and RNG-9 have accordingly been modified and enclosed. The course content on fire fighting for Asstt. Drivers/Drivers (RNG-184) is also enclosed. Adequate copies may be made and distributed to the concerned Training Centres. The implementation of the above instructions may please be confirmed.


ACTIVITY CENTRE : STATION/TRAIN TRADE : ELECTRICAL DRIVERSSTAGE : Refresher Course for Asst. Drivers ( Electric) TECHNICAL QUALIFICATIONDURATION : 3 WEEKS (18 WORKING DAYS) PERIODICITY : ONCE IN 3 YRS.MOD. NO DESCRIPTION Duration (Days)RNG-171 Contractor &Relay 1RNG-172 DJ Closing Circuit 1RNG-173 Traction Power Circuit & Failure 1RNG-174 Auxiliary Power & Control Circuit 1RNG-175 MU Operation and Braking System 2RNG-176 Modifications to Locos 1RNG-177 Traction Distribution 1RNG-178 GR & SR 1RNG-179 System of Train working 1RNG-180 Signals 1RNG-181 Different types of forms ½RNG-182 Engineering Signals 1RNG-183 Accident 1RNG-184 Fire Fighting ½

Trouble shooting on line 2

Simulator Training * 2Viva Voce 2

TOTAL 18 Wkg.Days

• To be substituted by Line Training with LI in case simulator training facilities are not available.


ACTIVITY CENTRE : STATION/TRAIN TRADE : ELECTRICAL DRIVERSSTAGE : Refresher Course for all Electric Drivers ( except Asst.Driver)TECHNICAL QUALIFICATIONDURATION : 3 WEEKS (18 WORKING DAYS) PERIODICITY : ONCE IN 3 YRS.MOD. NO DESCRIPTION Duration (Days)RNG-201 Contractor &Relay ½ RNG-202 DJ Closing Circuit ½ RNG-203 Traction Power Circuit & Failure 1RNG-204 Auxiliary Power & Control Circuit 1RNG-205 Braking System including air brake 1RNG-206 Punctuality & modifications on Locos 1RNG-207 Traction Distribution 1RNG-208 GR & SR 1RNG-209 System of Train working 1RNG-210 Signals 1RNG-211 Different types of forms ½RNG-212 Engineering Signals 1RNG-213 Accident 1RNG-184 Fire Fighting ½




ACTIVITY CENTRE : STATION/TRAIN TRADE : DIESEL DRIVERSSTAGE : Refresher Course for Asst. Drivers (Diesel) TECHNICAL QUALIFICATIONDURATION : 3 WEEKS (18 WORKING DAYS) PERIODICITY : ONCE IN 3 YRS.MOD. NO DESCRIPTION Duration (Days)RNG-231 LOCO & its subv-systems 1RNG-232 Fuel Oil, Lube Oil, Water Cooling & Air system 2RNG-233 Functioning of turbo Super Charger, Batteries 1RNG-234 Idle & Shut down safety, over speed handle, other safety devices 1RNG-235 Booking of repairs in log Book, Attending minor defects 1RNG-175 MU operation and Brake systems 2RNG-178 GR & SR 1RNG-179 System of Train working 1RNG-180 Signals 1RNG-181 Different types of forms ½RNG-182 Engineering Signals 1RNG-183 Accident 1RNG-184 Fire Fighting ½


TOTAL 18 Wkg.Days



ACTIVITY CENTRE : STATION/TRAIN TRADE : DIESEL DRIVERSSTAGE : Refresher Course for all Diesel Drivers (except Asst.Drivers)TECHNICAL QUALIFICATION DURATION : 3 WEEKS (18 WORKING DAYS) PERIODICITY : ONCE IN 3 YRS.MOD. NO DESCRIPTION Duration

(Days)RNG-251 Advantages of various locos 1RNG-252 Knowledge of Air charging system & Fuel oil system ½RNG-253 Safety devices provided in Diesel Locos ½RNG-254 Advantage of Air Brake system Over Vacuum brake system 1RNG-255 Loco failures & trouble shooting /Fault finding 1RNG-256 Types of Governor & their functions 1RNG-257 Types of circuits 1RNG-208 GR & SR 1RNG-209 System of Train working 1RNG-210 Signals 1RNG-211 Different types of forms ½RNG-212 Engineering Signals 1RNG-213 Accident 1RNG-184 Fire Fighting ½


TOTAL 18 Wkg.Days

* To be substituted by Line Training with LI in case simulator training facilities are not available.RNG 184

ASSTT.DRIVERS/DRIVERS

DESCRIPTION: FIRE FIGHTING DURATION : ½ DAY--------------------------------------------------------------------------------------------------------------------CONTENTS:---------------------------------------------------------------------------------------------------------F. Identifying and handling of various types of fire extinguishersG. Precautions to be taken while extinguishing fireH. Render first aid to the burn injuriesI. Render first aid to persons affected by suffocationJ. Communication.



Copy of Board's letter No E(D&A)2003 GS 1-1 dated 11.2.03 is published for information, guidance and necessary action. Board's letter dated 1.7.1998 quoted therein was circulated as SC No. 199/98.

Copy of Board's letter No. E(D&A)2003 GS 1-1 dated 11.2.03 (RBE No.29/2003).

Sub: Railway Services(Conduct )Rules, 1966 – Report of the Complaints Committee constituted for prevention of sexual harassment of women at work places.

---Reference Board's letter No..E(D&A) 97/GS 1-4 dated 1.7.1998 regarding creation of suitable

complaint mechanism/complaints committees to deal with the cases of sexual harassment of women employees at work place.

In this connection it is clarified that the findings of the Complaints Committee will be binding on the Disciplinary Authority to initiate disciplinary proceedings against the railway servant(s) concerned under the provision of the Railway Servants (Discipline & Appeal) Rules, 1968. The report of the Complaints Committee should be treated as a preliminary report against the accused railway servant(s).



Copy of Board's letter no.(G)2002 HO1 –17 dated 11.2.2003 is published for information, guidance and necessary action. Board's letter dated 7.10.88 quoted therein was circulated as SC No. 188/88.

Copy of Board's letter no.(G)2002 HO1-17 dt. 11.2.2003 (RBE No. 24/2003).

. Sub: Honorarium to the official members associated with the conduct of interviews/selections held by RRBs.

…The enhancement in the rates of honorarium payable to the official members associated with the

interviews /selections held by Railway Recruitment Boards has been under consideration of Railway Board. It has been decided in supersession of Board's letter No. E (G)87 HO1-27 dated 7.10.88 that Railway officers who are engaged/associated with the interviews/selections held by RRBs shall be paid an honorarium of RS. 300/- only per day of Meeting of the Interview Board when the official member actually attends at the place at which he has been invited by the RRB to be present.

This issues with the concurrence of the Finance Directorate of the Ministry of Railways. 52_2003

SERIAL CIRCULAR NO. 52 /2003 Circular letter No.P [R]184/IV Dated: 13-03-.2003

Copy of Board's letter No E(NG)I-2001/CR/3 dt.1.1.03 is published for information, guidance and necessary action.

Copy of Board's letter No E(NG)I-2001/CR/3 dt. 1.1.03 (RBE No. 1/2003) SC No. 12 to MC 28

Sub: Annual Confidential Reports for the employees – Statutory and Non- Statutory (Recognised) Canteens on Railways and Production Units.

In this Ministry's letter no.(NG)II-90/RR-1/12 dated 27.5.92, instructions regarding recruitment and promotions in respect of various categories of Canteen employees on the Railways (Statutory)/Non-statutory recognised) were issued.

It has now been decided that there should be a system of periodical assessment of the performance of the employees for which Reporting System has to be devised. Accordingly, in the light of model formats received from Department of Personnel and Training, forms for rendering Annual Confidential Reports on all categories of Canteen Staff (except Gr.'D" Staff ) working in Statutory Canteens and recognised (Non-Statutory Canteens) on the Railways have been drawn and are sent herewith as Annexures 'A','B', 'C' and 'D'.

Keeping in view the fact that the Canteen Manager plays a vital role in the management and supervisory functions in the day-to-day running of the canteen, it has also been decided to vest the Canteen Managers with the following responsibilities:-

iii) to initiate ACR in respect of all employees (except Group 'D') working in the Canteens as and when due; and

iv) in cases of minor indiscipline to issue non-recordable warnings in respect of all employees working in the Canteens.

In a situation where more than one Canteen Managers in different grades are working in a Canteen, the powers as indicated above will be vested in the Canteen Manager-in-Charge.

While issuing warnings etc. as above, the procedure laid down/instructions contained in this Ministry's letter no.(NG)I-81/CR/8 dated 31.8.1981/22.9.1981 should be kept in view.

Notwithstanding the provisions of this letter read with the Annexures enclosed, the GMs may modify suitably the provisions regarding the level of officers/functionaries for initiating/reviewing the ACRs of Canteens employees wherever these instructions pose practical difficulty in implementation.

ANNEXURE-A______________Railway

From of Confidential Report in respect of Cook Gr.II/Halwai Gr.II (Rs.3050-4590), Cook Gr.I/Halwai Gr.I (Rs.3200-4900), Sr.Cook (Rs.4000-6000) and Master Cook (Rs.4500-7000)- Departmental Canteen Staff.

______OFFICE.

Report for the year/period_____

PART-I: PERSONAL DATA(To be filled by Administrative Section concerned of the Department/Office)8. Name of Office.9. Designation/Post held10. Date of Birth11. Whether the officer belongs to Scheduled Caste/Schedule Tribe12. Date of continuous Appointment to the present grade viz…13. Whether permanent/temporary/officiating.14. Period of absence from duty (on leave, training etc.) during the

Year/period.

PART-II

ASSESSMENT OF THE REPORTING OFFICER.9. Period of service under the Reporting Officer10. Nature of job/duties11. State of Health12. Regularity and punctuality in attendance13. Amenability to discipline14. Relationship with superiors/co-workers15. Personal hygiene & Cleanliness16. Level of proficiency

(iv) Quality of products.(v) Hygienic aspects(vi) Economic aspects i.e. avoidance of wastage

During preparation of food products.9. Performance. Excellent/Very Good/Good/

Average/Below Average10. Ability to understand and apply norms standardised for the job.17. Willingness to adopt to other functions in the Canteen

In emergent situations.18. Has he ever been entrusted with work other than routine?

If so, specify the job.19. Level of knowledge of functions in related jobs in the Canteen20. Has the officer ever been reprimanded for indifferent work or

for other causes during the period under report?21. Integrity22. Overall Grading Outstanding/Very Good/Good

(Reasons for grading the officer as Average/Below Average"outstanding" be specified)



Note: Manager-in-Charge of the Canteen will act as "Reporting Officer" while HonorarySecretary of the Canteen Managing Committee will act as the "Reviewing Officer".

PART –IIIREMARKS BY REVIEWING OFFICER7. Length of service under the Reviewing Officer.8. Do you agree with the assessment of the Officer given by the





Place: Signature of the Reporting OfficerDate: Name in Block letters


ANNEXURE-B______________Railway

From of Confidential Report in respect of Stores Keeper Gr.II/Clerk/Cashier (Rs.3050-4590) and Store Keeper Gr.I (Rs.3200-4900) - Departmental Canteen Staff.

______OFFICE.

Report for the year/period_____PART-I: PERSONAL DATA

(To be filled by Administrative Section concerned of the Department/Office)


Year/period.PART-II

SELF APPRAISAL




SignatureDate:



13. State of Health14. Regularity and punctuality in attendance 15. Amenability to discipline16. (I) Relationship with superiors/co-workers

(ii)Behaviours towards customers17. Intelligence, Keenness and Industry18. Maintenance of Cash/Accounts etc. with reference to

Assigned tasks during the period of report.19. Has the officer ever been entrusted with work other than routine? If so,

Indicate his capacity.20. Has the officer ever been reprimanded for indifferent work or for other

Causes during the period under report?21. Integrity.22. Overall Grading















ANNEXURE-C______________RailwayFrom of Confidential Reports in respect of Asst.Canteen Manager (Rs.3050-4590/Accountant/Canteen Manager Gr.II. (Rs.3200-4900) - Departmental Canteen Staff.




Year/period.PART-II

SELF APPRAISAL




Signature

Date:



15. State of Health16. Regularity and punctuality in attendance 17. Amenability to discipline18. Relationship with superiors/co-workers19. State of Accounts of the Canteen20. Level of knowledge/ability to perform

other functions in the canteen [e.g. Store-Keepingfunctions clerical /vending functions,

Managerial functions, as also technical aspects of preparation of meals, refreshments, tea, coffee etc. 21. Level of proficiency Very High/Good/Average/Below Average22. Performance Excellent/Very Good/Good/Average/Below Average23. Has the officer ever been entrusted with work other than routine? If so,

indicate his capacity.24. Has the officer ever been reprimanded for indifferent work or for other

causes during the period under report?25. Integrity.26. Overall Grading

(Reasons for grading the officer as Outstanding/Very Good/Good/ "outstanding" be specified) Average/Below Average.






9. Length of service under the Reviewing Officer.10. Do you agree with the assessment of the Officer given by the11. Reporting Officer. In case of disagreement, please specify the reasons.12. Is there anything you wish to modify or add?13. Remarks on the assessment/grading given by the Reporting Officer.14. If the officer reported upon is a member of Scheduled Caste/Scheduled






ANNEXURE-D______________RailwayForm of Confidential Report in respect of Canteen Manager Gr.I (Rs.4000-6000) Sr.Canteen Manager (Rs.5000-8000 ) and Head Canteen Manager [Rs.5500-9000] Departmental Canteen Staff.



8. Name of Office.9. Designation/Post held10. Date of Birth11. Whether the officer belongs to Scheduled Caste/Schedule Tribe12. Date of continuous Appointment to the present grade viz…13. Whether permanent/temporary/officiating.14. Period of absence from duty (on leave,training etc.) during the

Year/period.PART-II

SELF APPRAISAL3. Brief description of duties.



Signature

Date:


(Please read carefully the instructions given at the end of the form before filling the entries)

14. Does the Reporting Officer agree with the statement made in Part-II?if not, the extent of disagreement and reasons therefor.

15. State of Health16. Regularity and punctuality in attendance 17. Amenability to discipline18. Relationship with superiors/co-workers19. Supervisory ability20. Quality of products and services rendered by the Canteen.21. Handling of complaints, if any, from the officers/employees/users22. State of accounts of the Canteen.23. Has the officer ever been reprimanded for indifferent work or for other Causes during the period under report?24. Has the officer done any outstanding or notable work meriting commendations?

Briefly mention them.25. Integrity.

26. Overall Grading(Reasons for grading the officer as Outstanding/Very Good/Good/"outstanding" be specified) Average/Below Average.



Designation during the period of ReportNote: Honorary Secretary of the Canteen Managing Committee will act as "Reporting Officer" while Chairman of the Canteen Managing Committee will act as the "Reviewing Officer.

PART –IV

REMARKS BY REVIEWING OFFICER



9. Remarks on the assessment/grading given by the Reporting Officer.10. If the officer reported upon is a member of Scheduled Caste/Scheduled Tribe, does the Reviewing Officer agree that the attitude of the Reporting Officer in the assessing the performance of the officer has been fair and just.11. General Remarks/Comments on the capacity/performance of the official.12. Any specific comment/recommendations.





Copy of Board's letter No E(Sports)2001/Policy/EQ dt.14.2.03 is published for information, guidance and necessary action. Board's letters dated 28-1-2000 and 19.6.2000 quoted therein were circulated as SC Nos.36/2000 and 152/2000, respectively.

Copy of Board's letter No. E(Sports)2001/Policy/EQ dt.14.2.03 (RBE No.32/2003).

Sub: Out of turn promotion from Group 'D' to Group 'C' in Artisan categories – Minimum educational qualification.

As per the provisions contained in para 9.6 (a) of Board's letter no.(Sports)2000/Policy/2 dated 19.6.2000, Sportspersons recruited in Group 'D' may be considered for promotion on out of turn basis if during the course of their sports career on the Railways they fulfill the current norms for recruitment in Group 'C' categories subject to the minimum educational qualification being fulfilled. In terms of Board's letter no.(NG)II/99/RR-1/66 dated 28.1.2000, the minimum educational qualification prescribed for direct recruitment to the posts of skilled artisans has been revised from Matriculation/ITI/Course Completed Act apprenticeship to Course Completed Act Apprenticeship/ITI pass in the relevant trade.

With this revision, matriculation is no longer one of the minimum educational qualification prescribed for direct recruitment to Group 'C' post in Skilled Artisan categories.

It has been reported to the Board that due to the above revision of minimum educational qualification, difficulties are being experienced, in giving out of turn promotion to Sportspersons from Group 'D' to Group 'C' in Artisan categories because it is practically difficult for the employees to acquire the revised qualification while discharging their normal duties. It has therefore been proposed that relaxation in the minimum educational qualification may be allowed. The matter has also been taken up by the ICF Staff Council with the Board.

The matter has been considered carefully by the Ministry of Railways ( Railway Board). It has been decided that while it may not be possible to relax the prescribed educational qualification altogether, the GMs, in partial modification of the instructions contained in Board's letter no.(NG)II/99/RR-1/66 dated 28.1.2000, may be permitted to consider out of turn promotion of outstanding Sportspersons from Group 'D' to Group 'C' in Skilled Artisan categories on provisional basis subject to the condition that Sportspersons so promoted acquire the qualification of Act Apprenticeship Pass within a period of two or three years depending on the trade, from the date of their promotion. In order to enable them to acquire the qualification the GM may impart apprenticeship training in the relevant trade to the Sportspersons so promoted on provisional basis for 2/3 years at the end of which such Sportspersons should qualify the test conducted by the National Council for Vocational Training at the end of the course at par with the Act Apprentices.

(This also disposes of GM/ICF's D.O.No.ICF/SA/TP/2002 dated 11.11.02 addressed to Board (MS).



Copy of Board's letter No E(NG)I-2002/TR/35 dt.19.2.2003 is published for information, guidance and necessary action.

Copy of Board's letter No. E(NG)I-2002/TR/35 dt.19.2.2003 (RBE No.35/2002). SC No. 19 to MC 24

Sub: Transfer/re-transfer of Ticket-Checking staff – Creation of new Zones.

In the PNM-NFIR meeting held on 2-3/12.2002, the General Secretary, NFIR pointed out, in the contest of creation of new Zones, that Ticket Checking staff who were transferred on inter-divisional basis should be transferred back to the parent Railway if the Division in which they are working becomes part of the new Zonal Railway.

In term of existing instructions, a Ticket-Checking staff who is transferred from one seniority unit to another seniority unit (inter-divisional/inter-zonal transfers) on grounds of suspected malpractices and in whose case the disciplinary proceedings fail to prove any charge thereby exonerating the employee fully, may be transferred back to the original seniority unit on review of his case by GM on his request, without any loss of seniority. Similarly, in the cases of those Ticket Checking staff in whose case a penalty of "censure" has been awarded on finalisation of DAR case, GM may review the cases of such staff on their request for being transferred back to the original seniority unit. However, no transfer allowance is admissible in both these types of cases. The review will be done by the General Manager personally and these powers will not be delegated further.

The matter raised by the Federation has been carefully considered by the Board. It has been decided that it is not possible to accede to their request to cover the cases of employees who are awarded a penalty higher than "censure" on finalisation of the disciplinary proceedings; the extant instructions as enumerated in para 2 above providing for review on request of employees in cases when they are fully exonerated or awarded only a penalty of "censure".

It may, however, be ensured that from now onwards till the new Zones become operational w.e.f. 1.4.2003, while transferring employees on grounds of suspected malpractices, the jurisdiction of the new Zones (after bifurcation) and the parent Zones should be kept in view while deciding the unit to which the employees are to be transferred to.


Circular letter No. P [R]673/III Dated: 25 -03-2003

Copy of Board's letter no.(MPP)98/3/8 dt.25.2.03 is published for information, guidance and necessary action. Board's letters dated 20.1.2001 [not 20-1-2000] and 9.10.02 quoted therein were circulated as SC Nos. 56/2001 and 222/02, respectively.

Copy of Board's letter no.(MPP)98/3/8 dt. 25.2.03 (RBE No.39/2003).

Sub: Approved modules for stage-wise training of Loco Running Staff & other Safety categories.

In continuation of Board's letter of even number dated 20.1.2000 (RBE No.11/2001) and 9.10.2002 (RBE No.182/2002) it has been decided that if any staff belonging to safety category who is due for Refresher course and in the meanwhile gets selected/empanelled and is scheduled for Promotional course, he may be exempted from Refresher course and be sent to Promotional course only. However, such staff will continue to attend Refresher Course after 3 years from the date of completion of the Promotional Courses.

The decision to grant exemption from attending the refresher course is based on the criterion that the promotional course is not beyond 3 months from the scheduled date of refresher course. In case the gap between Refresher Course and the Promotional Course is more than three months, such employees who are due for Refresher course should undergo both the courses.

In terms of Board's letter No.2000/Safety(A&R)19/40 dated 19.12.2000 staff overdue for refresher course are to be taken off duty, till they complete the course.

This disposes off SR's letter No.T.389/RC/P dated 31.10.02.


Circular letter No. P [R]473/V Dated: 25 -03-2003

Copy of Board's letter No E(W)2002 PS 5-6/99 dt.25.2.2003 is published for information, guidance and necessary action. Board's letters dated 23.2.96 and 4.7.96 quoted therein were circulated as SC No.69/96 and 98/96, respectively.

Copy of Board's letter No E(W)2002 PS 5-6/99 dt.25.2.2003 (RBE No.37/2003).

Sub: Validity of First class/AC-2 tier Complimentary Card passes issued to recipients of Param Vir Chakra, Maha Vir Chakra and Vir Chakra awards in Rajdhani/Shatabdi/ Jan Shatabdi Expresses.

Ref: Board's letter no.(W)96 PS5-6/22 dated 23.2.96 and 4.7.96.

Instructions have been issued vide Railway Board's letters dated 23.2.96 and 4.7.96 referred to above for issue of First Class/AC-2 tier Complimentary Card Passes to recipients of Gallantry Awards of six types of Chakra series Gallantry Awards namely, Param Vir Chakra, Maha Vir Chakra, Vir Chakra, Ashok Chakra, Kirti Chakra and Shaurya Chakra alongwith a companion. These passes are available for travel from any railway station to any railway station on Indian Railways except on Metro Railway, Calcutta. These passes are not valid for journey in Rajdhani and Shatabdi Express trains.

Ministry of Railways have now decided that First class/AC-2 tier complimentary card passes issued to PARAM VIR CHAKRA, MAHA VIR CHAKRA and VIR CHAKRA awardees may be made valid for travel in AC-2 tier/AC-3 tier of Rajdhani and chair car of Shatabdi/Jan Shatabdi Express trains alongwith a companion in the same class. It is clarified that passes issued to other remaining three category of awardees namely Ashok Chakra, Kirti Chakra and Shaurya Chakra will not be valid for travel in Rajdhani/Shatabdi/Jan Shatabdi trains as hitherto.

A new format of First class/AC-2 tier complimentary card passes in respect of Param Vir Chakra, Maha Vir Chakra and Vir Chakra awardees with same colour scheme as presently available in case of all the six Chakra series of Gallantry awardees i.e. Orange with three Golden stripes across the face of the card pass below national emblem is being printed. However, till such time the new format of complimentary card passes are available, the existing card passes should be utilised by affixing a rubber stamp as under:

"Valid for travel in AC-2 Tier/AC 3 Tier in Rajdhani, or Chair Car in Shatabdi/Jan Shatabdi express trains alongwith a companion in the same class".

Other conditions as contained in the letters no.(W)96 PS 5-6/22 dated 23.2.96 and 4.7.96 will remain the same.



Circular letter No. P [R]436/IREM/V Dated: 28 -03-2003

Copy of Board's letter No E(O)I/99/SR-6/2 dt. 28.2.03 is published for information, guidance and necessary action.

Copy of Board's letter No. E(O)I/99/SR-6/2 dt.28.2.03 (RBE No.23/2003).

Sub: Amendment to IREM – Vol.I

The Ministry of Railways are pleased to direct that the Indian Railway Establishment Manual, Vol.I (revised edition,1989) may be amended as per Advance Correction Slip No.145, enclosed.


INDIAN RAILWAY ESTABLISHMENT VOL.I(REVISED EDITION,1989

1. The subject of Chapter-III shall be substituted as under:

"RULES REGULATING SENIORITY OF RAILWAY SERVANTS"

2. 'SECTION-A: NON-GAZETTED' shall be inserted above paragraph 301.

3. Word 'Chapter' appearing in paragraph 301 and the note thereunder shall be substituted by the word 'Section'.

4. 'Section-B: GAZETTED' shall be inserted below paragraph 326.

5. Under the newly inserted 'SECTION-B: GAZETTED' paragraph 327 to paragraph 341 shall inserted as under:

" 327. General – The rules contained in paragraphs 328 to 336 of this Section lay down the principles that may be followed for determining the relative seniority of Group 'A', Junior Scale officers of all the services on Indian Railways except the officers of Medical, Railway Protection Force, Chemists and Metallurgists, Printing and Stationery, Rajbhasha departments and other miscellaneous categories.

335. The seniority of officers, appointed to various Indian Railway Services Group 'A', Junior Scale shall be determined on the basis of the 'date for increment on the time scale' (DITS) to be specifically determined in each case in accordance with the principles in the following paragraphs.

336. Unless otherwise stated, officers appointed to the Indian Railway Services, Group 'A' (earlier referred to as Class-I) on the basis of competitive examinations held by the Union Public Service Commission upto 1985 Examination batch and Special Class Railway Apprentices (SCR As) upto 1982 batch, shall count service for seniority from the date they commence earning increments in the regular scale as Junior Scale Officers in Group 'A' (earlier referred to as Assistant Officers) subject to the condition that the inter-se seniority of officers in each service recruited as probationers in a particular year shall be regulated by their place in the order of merit.

337. Unless otherwise stated, officers appointed to the Indian Railway Services (Group 'A') on the basis of competitive examinations held by the Union Public Service Commission (UPSC) w.e.f.1986 Examination batch and Special Class Railway Apprentices (SCR As) w.e.f. 1983 batch, shall count service for seniority from the date they commence earning increments in the regular scale as Junior Scale Officers in Group 'A' subject to the condition that the inter-se seniority of officers in each service recruited as probationers in a particular year will be regulated by their place in the order of merit, which shall be determined on the basis of marks obtained by them during the probationary training and at the competitive examination conducted by the Union Public Service Commission (Apprenticeship training in the case of SCR As). For this purpose, the marks obtained in the competitive examination conducted by UPSC (Apprenticeship training in the case of SCR As) and those obtained during probationary training shall be reduced/ increased to the base of 2050 and 1250 respectively.

Provided further that if two or more probationers have secured equal number of marks in the aggregate, their order of merit shall be the order of their dates of birth, the older ranking senior.

338. In the case of officers, recruited otherwise than through the regular competitive examinations and who may be granted higher initial pay on recruitment, the date for increment on time scale for the purpose of seniority, shall be so adjusted as to allow suitable credit in assigning seniority.

339. Officers recruited as Temporary Assistant Officer (Unclassified), on permanent appointment to the Junior Scale (Class I) in various Indian Railway Services may be granted weightage in seniority on

the basis of half of the length of the service, counted from the date of their joining service as Temporary Assistant Officers (Unclassified) to the date of their permanent appointment to the Junior Scale (Class I) of the respective service, subject to a maximum weightage of five years.

340. The order of selection by the Union Public Service Commission of officers, who are permanently appointed to the Junior Scale (Class I) from amongst Temporary Assistant Officers shall not be disturbed irrespective of the weightage worked out in accordance with principle mentioned at para 332 above. The Government will be at liberty to restrict the date for increment on time scale in the case of an officer with longer service as Temporary Assistant Officer so as to place him in seniority below an officer who has been assigned a higher position based on merit although such as officer might have rendered lesser service as Temporary Assistant Officer.

341. In the case of Group 'B' officers permanently promoted to Junior Scale of Group 'A' services.

(4) Officers of a particular department promoted from the earlier panel shall rank senior to officers promoted from the later panel.

(5) If two or more than two officers are promoted on the same date, the following method shall be followed to determine their inter se- seniority within the Railway:-

(iv) The relative seniority of officers of each Railway shall be in the order of their position in the panel for that Railway.

(v) The DITS of the above officers, shall be determined by giving weightage based on:(c) the year of service connoted by the initial pay on permanent promotion to Group 'A' service;

or(d) half the total number of years of continuous service in Group 'B', both officiating and

permanent;whichever is more, subject to a maximum of 5 years; provided that the weightage so assigned does not exceed the total non-fortuitous service rendered by the officer in Group 'B'

(vi) The DITS of the junior officer(s) in any Railway shall not be earlier than the DITS of his immediate senior in the same panel.

(6) The integrated seniority of the officers on all Indian Railways basis, shall be determined as under:-

(iii) The integrated seniority shall be on the basis of DITS, the officers having earlier DITS being senior.

(iv) The inter-se seniority of officers having same DITS shall be in the order of the length of non-fortuitous service in Group 'B'.

337 As permanent promotion from Group 'B' to Group 'A" (Junior Scale) service and permanent appointment of Temporary Assistant Officers to Junior Scale (Class-I) involves definite act of selection, the inter-se seniority of officers in each of the categories will be regulated by the date of permanent promotion or permanent appointment to Group 'A' Junior Scale services/Class-I.

338 Officers, permanently appointed to the Group 'A' Junior Scale from the category mentioned at paragraphs 333 and 334 above, against quotas of vacancies reserved for them shall be placed below or above a particular batch of direct recruits accordingly as their DITS are earlier or later than the earliest date on which any one of the direct recruits in a particular batch joins service.

342. The seniority of officers, recruited to Group 'A' Junior Scale under the provision of the rules relating to "Occasional admission of other qualified persons' shall be determined by the Government on the merits of each case.

343. Seniority of the released Emergency Commissioned Officers or Short Service Commissioned Officers appointed to various Indian Railway Services against vacancies reserved for them, shall be determined keeping in view the instructions issued by the Cabinet Secretariat/Department of Personnel and Training.

344. In regard to officers appointed to the Indian Railway Medical Service at Group 'A', Junior Scale level on the basis of Combined Medical Service Examination held by the Union Public Service Commission, their inter-se seniority in a particular year shall be regulated by their place in the order of merit.

345. In regard to senior scale/Junior Scale posts in miscellaneous categories viz: Chemists and Metallurgists, Senior Rajbhasha Adhikaris, Printing and Stationery Department and Organisation of the Chief Mining Adviser, where both direct recruitment and promotion is resorted to, the relative seniority of direct recruits and promotees shall be determined according to rotation of vacancies between the direct recruits and promotees which will be based on the quotas of vacancies reserved for direct recruitment and promotion, respectively in the relevant recruitment rules.

346. In cases not covered by the above principles, seniority of officers appointed to the service, shall be governed by such orders as may be issued by the Government in consultation with the UPSC, wherever necessary.

(Authority: Railway Board's letter no.(O)I/99/SR-6/2 dated 28.2.2003).


Circular letter No.P [R] 219 Dated: 28 -03-2003

Copy of Board's letter No F(E)II/2003/DE1/1 dated 14.2.2003 is published for information, guidance and necessary action.

Copy of Board's letter No. F(E)II/2003/DE1/1 dated 14.2.2003 (RBE No. 33 /2003).

Sub: Incentive package to Railway officials transferred on Deputation to Indian Railway Catering and Tourism Corporation LTD.

Indian Railway Catering & Tourism Corporation Ltd.(IRCTC) was incorporated on 27.9.1999 as a Public Limited Company. IRCTC was incorporated for closely interacting with railways in the day-to-day activities like management of the catering services and development of tourism packages and all related activities. Board have decided to provide facilities to staff of Indian Railways transferred on deputation to IRCTC as indicated below:

vi) Use of Railway Rest HousesUse of railway rest houses, both while on duty or on leave will be permitted as for Railway staff as per their eligibility on the Railways.

vii) Use of Privilege passesRailway employees transferred to IRCTC shall continue to be eligible for Privilege passes and Privilege Ticket Orders according to their entitlement as railway servants. For this purpose, blank cheque pass books (all classes) may be given by concerned Railways. IRCTC shall issue the passes as per entitlement, to the staff on deputation with them, affixing on the passes a distinct stamp i.e. 'Indian Railway Catering and Tourism Corporation'. The corporation, in all cases, shall

send the requisite information to the parent Railway of the employees, or the office in which Privilege Pass account of the employees is maintained, for the purpose of proper accountal. After their absorption the facility of these Privilege passes would be continued as per the eligibility on the date of absorption in IRCTC for which IRCTC would pay the Railways an amount decided by the Railways.

viii) Issue of Duty Cheque passesIRCTC is authorized to issue cheque passes, on duty, to the officers and staff on deputation from Railways as well as for staff transferred to IRCTC. For this purpose, blank cheque pass book(all classes) shall be made available by the Railways to the concerned Corporation offices, as under:

Northern Railway: To railway deputationist/staff working in corporate offices and Northern region.

Eastern Railway : To railway deputationist/staff working in Eastern region.Western Railway: To railway deputationist/staff working in Western region.Southern Railway: To railway deputationist/staff working in Southern region.

(b) Officers/staff working in Corporate office will be given duty cheque passes available on all Indian Railways, and officers/staff working in regional offices of IRCTC will be given duty cheque passes valid for the Zonal Railways, which come under the jurisdiction of their respective region. This facility shall be available only for 2 years i.e. upto 31.7.03 and the same will be reviewed thereafter.

(c) The officers and staff on deputation to the Corporation shall be entitled for duty cheque passes for self only, as per entitlement. The Corporation shall maintain proper account for the duty passes issued by them. For this purpose, the Corporate office shall advise Northern Railway regarding the passes issued to the employees in Corporate office and in Northern Region. Debits of full cost of duty passes issued will be raised by the Northern Railway against IRCTC for reimbursement periodically. Similar action will be taken by Eastern, Western and Southern Railways in respect of passes issued to the IRCTC, in the Eastern, Western and Southern regions respectively.

(vi) Extension of Railway Medical facilities:Serving officers/staff will continue to enjoy Railway medical facilities, if they were enjoying the same before proceeding to the Corporation. In terms of para 607 of IRMM, Vol.I (Third Edition-2000) IRCTC would pay annual contribution on the basis of per capita expenditure notified by Railway Board, incurred on a Railway employee on an All-Indian basis multiplied by the number of Railway employees on deputation with them who have opted for these rules. The staff transferred to IRCTC would also be governed by these provisions during the period prior to their absorption in IRCTC as also subsequent to their absorption.

(vii) Retention of Railway accommodation:Instructions relating to retention of railway accommodation at the previous place of posting in favour of officers on deputation have already been issued vide Board's Lr.No.E(G)2000/RN5-5 dt.31.05.02 which may be connected Relevant portions of the aforesaid letter are reproduced below:

"Railway officers/staff posted on deputation to newly formed Railway PSUs/Societies may be permitted to retain railway accommodation but this facility can be provided by the Board on merits on a request by the PSUs and will be applicable only for a period of five years from the date of incorporation of the PSU/Society. Rent chargeable will be at normal rate(the rate of licence fee) for a period of two months. On request of the employee, the period of retention of railway accommodation may be extended for an overall period upto five years from the date of

incorporation of the PSU/Society, on payment, by the PSU/Society to the Railways, an amount equivalent to the house rent allowance admissible to the officer plus the flat rate of licence fee prescribed by the Railways from time to time in respect of the said Railway accommodation. The concerned PSU/Society may, however, recover normal licence fee from the Railway employee".

These instructions would also apply to such employees holding railway houses who are transferred to IRCTC alongwith their posts. Further this arrangement would continue in respect of employees transferred with their posts even after 26.9.04.

These orders are valid, till a further review is undertaken by the Board.



Copy of Board's letter No E(W)97 PS 5-1/62 dt.28.2.03 is published for information, guidance and necessary action. Board's letters dated 7.4.2000 therein was circulated as SC No. 85/2000.


Sub: Entitlement of First Class School Pass as on Privilege Pass.

In terms of provision under item (i) below column (3) of Schedule-III of Railway Servants (Pass)Rules,1986 (2nd Edition 1993), entitlement of class of School Pass is same as that of privilege pass. It is, therefore, clarified that special dispensation granted to railway employees for 1st class Privilege Pass to those who were appointed between 1.4.1987 and 10.11.1987 and drawing pay of Rs.5375/- or above, provided they are in a scale the maximum of which is Rs.7000/- or above, would also be admissible for School Pass to be issued to wards of such Railway employees. However, class of School Card Pass and RCP prescribed vide Board's letter of even number dated 7.4.2000 shall remain the same.



Circular letter No.P [R]23/IV Dated:31-03-2003

Copy of Board's letter No F(E)Spl.2003/Adv.3/2 dt.6.3.03 is published for information, guidance and necessary action.

Copy of Board's letter No. F(E)Spl.2003/Adv.3/2 dt.6.3.03 (RBE No.41/2003).

Sub: (1) Extension of facility of second mortgage for the purpose of enlargement/additional construction. (2) Grant of House Building Advance – Creation of second mortgage in respect of certain types of financial institutions.

Copies of Ministry of Urban Development and Poverty Alleviation's Office Memorandum No.1-17011/4/82/H-III dated 25.4.1994 & 20.6.1994 on the above subjects are sent herewith for information and guidance. Instructions contained therein would apply to Railway servants mutatis-mutandis.

. Copies of Ministry of Urban Development and Poverty Alleviation's Office Memorandum No.1-17011/4/82/H-III dated 25.4.1994

Sub: Extension of facility of second mortgage for the purpose of enlargement/additional construction.

Representations have been received in this Ministry requesting for extension of the facility of second mortgage for extension/enlargement of the living accommodation already put up with the help of house building advance on the lines presently available for meeting the "balance cost" of construction after availing of house building advance in the case of construction/acquisition of a new house. It has been represented that with the passage of time, the size of the family undergoes a change requiring bigger living accommodation. Therefore, the facility of the second mortgage may be allowed for meeting the balance cost of construction, should be extended in such cases.

In terms of this Ministry O.M.No.1/17015/47/77/H.3 dated 17.3.78 as amended by O.M. dated 4.8.79 enlargement of the house constructed/acquired with the help of house building advance could be allowed interalia subject to the following conditions.

(vii) Funds for additional construction will be found from the officers' own resources and this does not in any way affect his/her repaying capacity.

(viii) Two years should have elapsed after completion of the house for which the loan was granted for which an attested copy of the composition certificates from the local body should be produced.

(ix) Certified copy of the approved plan is furnished.(x) Certificate from qualified engineer, that the foundation laid is capable of taking additional load of

first/subsequent floors.(xi) Proof/declaration from the applicant that he has the resources to bear the cost of additional

construction.(xii) Total amount of house building advance sanctioned by the Govt. and the loan raised by the Govt.

servants from outside institutions taken together, shall not exceed the prescribed cost ceiling limits as applicable at the time of seeking permission for creation of second mortgage.

The matter has been examined in consultation with the Ministry of Finance and it has been decided that the permission for creating second charges on the property for enlargement/additional construction may be granted by the Heads of the Departments to Government servant working under them in relaxation of the condition (i) above, on the same lines as is now permissible under this Ministry's O.M. of even number dated 2.12.82. All other conditions of house building advance rules should, however, be fulfilled.

It should be ensured that no house building advance is sanctioned under any circumstances in such cases.

This issues with the concurrence of C&AG so far as the employees working in Indian Audit and Accounts Department are concerned.

Copies of Ministry of Urban Development and Poverty Alleviation's Office Memorandum No.1-17011/4/82/H-III dated 20.6.1994

Subject: Grant of house building advance - creation of second Mortgage in respect of certain types of financial institutions.

Attention is invited to this Ministry's O.M. of even number dated 2.12.82 according to which Heads of Departments can permit the government servants who have obtained house building advance from the government to create second charge on the property for raising additional resources from the recognised financial institutions to meet the balance cost of house/flat. Subsequently under this Ministry's O.M. of even number dated 25.4.94 this facility has been extended for enlargement of the existing house constructed/acquired with the help of house building advance.

The category of housing Finance Companies/Corporations etc. which may be treated as recognised for the purpose of granting of permission for raising additional funds to meet the balance cost of constructions etc. as referred to above has been examined further in consultation with the Ministry of Finance and it is clarified that any company/Corporation approved by the National Housing Bank for receiving their financial support on the date of grant of such permission may be treated as 'recognised' for this purpose. In regard to approval by the NHB on the date of grant of the permission a certificate from the concerned Finance Company/Corpn. to this effect may be accepted.

A list of Housing Finance companies/Corpn. approved by the National Housing Bank at present is given in Annexure.

ANNEXURELIST OF HOUSE FINANCE COMPANIES/CORPORATIONS APPROVED BY NATIONAL HOUSING BANK AT PRESENT.

19. A.B.Homes Finance Ltd., Hyderabad.20. Akshay Avas Nirman Vitta Ltd., Jaipur.21. Can Fin Homes Ltd., Bangalore.22. Orient Bank Home Fin Ltd., Bhopal.23. Dewan Housing Finance Corpn. Ltd. Bombay24. Fairgrowth Home Finance Ltd., Bangalore.25. GIC Griha Vitta Ltd., Bombay26. Gujarat Rural Housing Finance Corpn. Ltd., Ahemedabad27. Housing Development & Finance Corpn. Ltd. Bombay.28. HUDCO, New Delhi29. Ind. Bank Housing Finance Ltd.,. Madras30. India Housing Finance & Development Ltd., Madras31. LIC Housing Finance Ltd. Bombay.32. Parshwanath Housing Corpn. Ltd., Ahemedabad33. PNB Housing Finance Ltd., New Delhi.34. Saya Housing Finance Co. Ltd., Ahmedabad35. SBI Home Finance Ltd., Calcutta.36. Vysya Bank Housing Finance Ltd. Bangalore.


Circular letter No.P [R]621 Dated: 28 -03-2003

Copy of Board's letter No E(NG)I-2003/IC2/2 dt.28.2.03 is published for information, guidance and necessary action.

Copy of Board's letter No. E(NG)I-2003/IC2/2 dt.28.2.03 (RBE No.42/2003).

Sub: Entry in the service Book- employees who acquire the Diploma of Indian Railway Institute of Logistics & Materials Management, R.K.Puram, New Delhi.

Ministry of Railways have decided that when a Railway employee acquires the Diploma of Indian Railway Institute of Logistics & Materials Management a suitable entry in regard to the same should be made in his service Records.


Circular letter No.P [R]500/XVIII Dated:28 -03-2003

Copy of Board's letter No F(E)III/95/PN1/1 dt.3.3.03 is published for information, guidance and necessary action. Board's letters dated 7.4.95 and 25.6.97 quoted therein were circulated as SC Nos. 60/95 and 131/97 respectively.

Copy of Board's letter No. F(E)III/95/PN1/1 dt.3.3.03 (RBE No.43/2003).

Sub: Permanent transfer of Railway servants to Government Companies/Corporations – grant of retirement benefits.

Ref: Board's letters of even No. dated 7.4.95 & 25.6.97.

The matter regarding grant of retirement benefits to permanent Railway servants governed by CPF/SRPF Scheme and permanently absorbed in Public Sector Undertakings etc. has been examined in consultation with DOP&PW who have clarified that such employees permanently absorbed in Public Sector Undertakings etc. either prior to 21.9.67 or on or after 21-9-67 are not covered by the instructions contained in Board's letter of even number dated 7.4.95. Accordingly, any Railway servant, who was not a pension optee at the time of his permanent absorption in Public Sector Undertaking etc., would not be covered under the provisions of the orders dated 7.4.95. The corrigendum issued vide Board's letter of even number dated 25.6.97 may, therefore, be treated as withdrawn.


Circular letter No.P [R]227/XIII Dated: 01-04-2003

Copy of Board's letter no.(D&A)2003/RG 6-5 dt. 19-2-03 is published for information, guidance and necessary action.

Copy of Board's letter no.(D&A)2003/RG 6-5 (RBE No. 36/2003).

. Sub: Procedure for dealing with safety related Disciplinary cases.

One of the essential measures to improve safety is to ensure that exemplary punishment is given to railway servants found guilty of violating safety rules/norms or causing accidents. It is also necessary that different departments adopt uniform punitive action, which can be ensured only if such actions are monitored at appropriate level. Further, it is also observed that railway servants found responsible for causing accidents or violating safety norms are dealt with by concerned authorities as laid down in Railway Servants (Discipline and Appeal) Rules 1968. However, there are instances where the punishment imposed on the railway servant found guilty of violating safety rules/norms or causing accidents has been found to be inadequate.

Board have considered the matter in detail and have observed that there is an urgent need to empower the Safety department so that the disciplinary cases of Railway Servants found guilty of causing accidents or violating safety norms/rules related to maintenance and operation not necessarily leading to accidents are properly dealt with. Board have therefore decided that in such disciplinary cases, the following procedure should be adopted:

i) Based on the recommendation of the Safety department for initiation of disciplinary proceedings, the Disciplinary Authority should initiate disciplinary proceedings by way of issue of charge sheet etc.

ii) The disciplinary proceedings should be concluded in accordance with the provisions laid down in the Railway Servants (Discipline and Appeal) Rules, 1968 and the Disciplinary Authority may impose any punishment after full application of the mind, if the same is in conformity with the advice/suggestion given by Safety department. It is hereby emphasized that the Disciplinary authority should strive to remove/reduce areas of disagreement, if any, by mutual consultation/discussions.

iii) In case the Safety department has recommended a major penalty and the Disciplinary Authority proposes to exonerate or impose a minor penalty, the Disciplinary Authority should first record his provisional order and then consult Safety department. Reasons for disagreement should be recorded and communicated to Safety Department. Consultation will be only once and if even after this the Disciplinary Authority is not in agreement with the views of the Safety department, then the Disciplinary Authority is free to proceed and pass speaking orders for imposing the penalty. In all cases, a copy of the Notice imposing Penalty(NIP) must be sent to the Safety department, who may close the case, if its views have been accepted or if it is satisfied with the conclusions drawn by the Disciplinary Authority.

ix) Where the Disciplinary Authority has not followed the advice of the Safety department, then the latter shall put up such cases to the Competent Authority who can do suo moto revision, with their comments.

x) Likewise, where a major penalty has been imposed by the Disciplinary Authority in agreement with the recommendations of the Safety department but the appellate/revisionary authority proposes to exonerate or impose a minor penalty, the appellate/revisionary authority may first record provisional decision and consult the Safety department. Reasons for disagreement should be recorded and communicated to Safety department. Consultation will be only once and after such consultation, the appellate/revisionary authority is free to take a final decision in the matter and record his/her views about penalty through speaking orders.

vi) As far as action against the Railway servants where General Manager or Railway Board are the Disciplinary/Appellate/Revisionary Authority, the Safety department's comments may be obtained for proper appreciation of the case by the Disciplinary/Appellate/Revisionary Authority. Likewise, in those cases where the Disciplinary/Appellate/Revisionary Authority being the President, the comments from the Safety department may be called for because in such cases, the provision for mandatory consultation with UPSC already exists.

These instructions should be widely circulated for strict compliance.


Circular letter No.P [R] 673/II Dated:01 -04-2003

Copy of Board's letter No E(MPP)2001/3/9 dt.14.1.03 is published for information, guidance and necessary action. Board's letters dated 10-5-99 and 28.10.02 quoted therein were circulated under letter No. P[R]673/I dt. 14-6-99 & SC No. 235/2002.

Proposals, if any, for inclusion of new training centres in Manual on Management of Training may be forwarded to Training Cell of this office immediately for further action. Copy of Board's letter No. E(MPP)2001/3/9 dt.14.1.03 (RBE No.14/2003).


A revised list of training centres was circulated to the Railways vide this office letter of even number dated 28.10.2002 (RBE No.194/2002). Some of the Railways are approaching Board in piecemeal for recognizing various training centres. It is desired that the Railways may submit the names of all such training centres (ZTCs, STCs, Safety Camp, Gangmen Training Centres, etc) as per the enclosed format which exist as on 31.12.2002 latest by 25.1.2003.

In terms of Board's letter no.(MPP)99/3/6 dated 10.5.99 (RBE No.97/99) it was decided that no new training centres on any Railway should be opened without consulting the Railway Board. Board have reviewed the matter and have now decided that any new centre for training can only be opened with the approval of General Manager. For this purpose a committee consisting of Executive Department, CPO and a Finance Officer (all in SAG level) should examine the requirement of training according to the guidelines set out by the concerned technical directorate and put up the recommendations for approval of the General Manager. These orders would take effect from 1.1.2003.

However opening of a training centre will not imply that the training centre is eligible for training allowance. The Railways will have to approach Railway Board giving the requisite details as per the format enclosed for considering the training centres for grant of training allowance. As and when a training centre is opened, the Railway Board should be informed for including the same in the approved list of the "Manual on Management of Training".

STATUS REPORT OF THE TRAINING CENTRE

1. GENERALg) Name of the Training Centreh) Year sanctioned & Establishedi) Location of the Centre (with Map)j) Total area of the centrek) Full postal address with Pin Codel) Telephone Nos. Rly.

(with STD Code) P&Tg) No. of posts sanctioned Designation Grade/Scale

5. INFRASTRUCTURE.h) No. of class rooms in the Training Centrei) Class room-wise capacityj) Hostel accommodation

No. of Rooms Bedsv. Single bed roomvi. Double bed room Men:

Women:vii. Dormitory –

viii. Entertainment available.k) No. of Model Rooms and their function with no. of modelsl) Library facilities – No. of Books in each languagem) Messing facilities – Contract/self managed by Railway n) Sporting facilities available

iii. Outdoor Gamesiv. Indoor Games

6. Training Aids(As per Annexure )

7. Status of Trainers undergone "Training of Trainers course"(as per Annexure)

5. Details of Faculty Gazetted Non-gazetted(as per Annexure)

7. Details of Training Courses conducted(as per Annexure)

7. CAPACITY UTILISATION 2000-2001 2001-02 2002-2003

f) Total capacity of the Centreg) Actual No. of trainees trained.h) %age utilisation of the training capacityi) Details of full utilisation of Seats

Category-wise for the last 3 financial years(attach separate Annexure)

j) Current year arising.ANNEXURE

Item No. 3 TRAINING AIDSS.No. Equipment No. available1. OHP Screen2. Video Camera3. TV4. VCR5. LCD Projector6. Photocopier7. Resograph8. PCs9. Printer10. Scanner11. PA System12. White Board13. Flip Chart Board14. Any other item with description

Item No.4 STATUS OF TRAINERS/INSTRUCTORS OF TRG.CENTRETrg.

CentreNo. of sanctioned posts of trainers(*)

No. of trainers on roll

No. of posts vacant (Col.2 -Col.3)

Out of No. shown in col.3, how many trained in ' Trg. of

No. of Trainees not trained in "Trg. of Trainers'

No. of Trainers overdue for replacement on account of completion of

Trainers' course

course (Col.3-Col.5)

tenure.

1. 2 3 4 5 6 7

(*) copy of the sanctioned letter for creation of the post be enclosed.

Item No.5Name of faculty

Gaz. /Non-gazetted

Dt. of joining Trg. Centre

Date of appoint-ment

Qualifi-cation

Grade Scale Subjects being taught

Experie-nce

Item No. 6 Details of Training Courses.Deptt. Category Type of course

Initial/Promotion/Refresher/Special

As per training moduleYes/No.

Item No.7 (e)Sl. No. Categories Staff Strength

in Rly.Arising of RC*/PC*

Attendance % attended

RC PC

*Refresher/Promotion courses.


Circular Letter No. P [PC]487/V/Imp/97/Vol. IV. Dated: 01-04-2003

Copy of Board's letter No PC-V/98/I/11/23 dt.7.3.2003 is published for information, guidance and necessary action. Board's letters dated 16.10.97 quoted therein was circulated as SC No. 170/97.

Copy of Board's letter No. PC-V/98/I/11/23 dt.7.3.2003 (RBE No.48/2003, PC-V/364).

Sub: Allotment of higher pay scales to Railway Accounts staff.

In pursuance of the recommendations of the V Central Pay Commission contained in para 83.235 in its report, the Accounts staff in the Railways were granted normal replacement scales in terms of Railway Board’s letter No.PC-V/97/I/RSRP/1 dated 16.10.97.

The matter of improvement in the pay scales for Accounts Staff was under consideration of the Government for some time. Accordingly, the matter has been examined in consultation with the concerned Ministries and it has been decided with the approval of the President to allot the following revised pay scales to the under-mentioned categories of Accounts staff in the Railways:-Designation IV CPC Pay Scale

(RS.)Existing Pay Scale (RS.)

Revised Pay Scale now allotted (RS.)

Jr. Accounts Assistants 1200-2040 4000-6000 4500-7000

Accounts Assistants 1400-2600 5000-8000 5500-9000Section Officers/Inspectors of Accounts/Cost Accountants (20%)

1640-2900 5500-9000 6500-10500

Sr.Section Officers/Sr.Inspectorsof Accounts/Sr.Cost Accountants (80%)

2000-3200 6500-10500 7450-11500

The above revised pay scales have been granted on notional basis with effect from 01-01-96 and actual payment prospectively from the date of approval of Cabinet i.e. 19.2.2003.



Copy of Board's letter No E(G)2002-QR1-5 dt.5.3.03 is published for information, guidance and necessary action. Board's letters dated 1.6.2001 and 14.2.2002 quoted therein were circulated as SC No. 119/2001 and 35/2002, respectively.

Copy of Board's letter No E(G)2002-QR1-5 dt .5.3.03.(RBE No.45/2003).

Sub: Retention of Railway quarter in the event of post retirement engagements in RCT/RRT.

The extant orders governing retention of Railway accommodation in the event of post retirement engagements of Railway employees in Committees, Commissions, Tribunals, etc. are contained in Board’s letter no.(G)2000 QR1-23 dated 1.6.2001 and 14.2.2002.

The matter has further been considered by Ministry of Railways ( Railway Board) and in partial modification of the instructions contained in letters cited above, it has been decided that

c) In case a Railway employee seeks voluntary retirement, or simultaneous with his/her retirement, is re-engaged in RCT/RRT and posted at the same station where he/she while being in Railway service was in allotment and occupation of Railway accommodation, he/she may be allowed to retain the Railway accommodation for a period of 2 months on payment of normal rent on his retirement/voluntary retirement. In case during the period of 2 months for which retention has been permitted, no accommodation, either a Govt. accommodation/accommodation specially provided for RCT/RRT could be allotted or a leased accommodation provided, he/she may be allotted a Type-IV/Type-IV Spl. Railway accommodation on out of turn basis on payment of normal rent.

d) In the event of posting of such retired Railway employees on re-engagement in RCT/RRT to a place other than the place where during the period of Railway service, he/she was in allotment/occupation of Railway accommodation and such retired officer not having been allotted Govt. accommodation/ accommodation built for RCT/RRT or provided leased accommodation, he/she may be allowed retention of Railway accommodation under his/her occupation for a period of 2 months on payment of normal licence fee. Thereafter if the accommodation is still required, he/she may be allotted an alternative Type-IV/Type-IV Spl. Railway accommodation at the original place where he/she is in retention of Railway accommodation on out of turn basis for a further period of 6 months on payment of special licence fee. Any further retention beyond the period of 6 months shall not be granted in any situation and the occupant shall have to vacate the accommodation within the permissible period of retention granted.

The above special facility(ies) will be available upto 31.3.2004 only. Thereafter all cases of post retirement engagements of Railway officers/employees in RCT/RRT shall be regulated strictly in accordance with rules/instructions as contained in Board’s letter no.(G)2000 QR1-23 dated 1.6.2001 and 14.2.2002..This has the approval of the President and issues with the concurrence of Finance Directorate of the Ministry of Railways.



Copy of Board's letter No E(W)2002 PS 5-1/8 dt.6.3.2003 is published for information, guidance and necessary action.


Sub: Inclusion of step-children in family for purposes of issue of Pass/PTOs.

Ref: RDSO’s letter No.Pass/PR dated 19.4.2002.

In view of provision under Schedule-II, Rule 3 (xvii)(a) of Railway Servants (Pass) Rules, 1986, it is clarified that step sons/step daughters may be included in the privilege pass of Railway employees, on specific request.



Circular letter No.P [R]673/II Dated: 17 -04-2003

Copy of Board's letter No E(MPP)99/19/1/Pt. Dt.11.3.2003 and 26-03-03 circulating the correction slip to Training Manual are published for information, guidance and necessary action. Board's letter dated 23-8-01 quoted therein was circulated as SC No. 196/2001.

Copy of Board's letter No E(MPP)99/19/1/Pt. Dt.11.3.2003.(RBE No.49/2003).

Sub: Report of the Railway Safety Review Committee (Part-I)1998 - Attributes required for trainers - Recommendation No.5.5.

Ref: Board’s letter of even number dated 23.8.2001 issued under RBE No. 169/2001 & Training Manual Correction Slip No.5/2001.

In continuation of Board’s letter dated 23.8.2001 referred to above it has been decided that while implementing the above recommendation the following procedure be followed during the selection process for the post of instructors:-

(e) During the refresher training course, the instructors handling the class may be advised to observe the performance of the trainees on the following aspects:-

(ix) Presentation skill(x) Inquisitiveness(xi) Participative skill(xii) Knowledge level

(f) Observations on the above aspects may be graded on 4 point scale (A to D) in respect of exceptional candidates and with the grading being done at the following scale.



(g) The grading to be done in respect of promising candidates only and submitted to the Principal by the Class Instructors on the last day of training.

(h) The Principal may further shortlist such of those employees with A Grade only through wider interaction during the viva voce with reference to the educational and technical qualifications, aptitude for teaching, work experience, etc. and if found deserving, may circulate the names of such employees to the respective Sr.DPO/DPO. The Sr.DPO/DPO will make entry in the Service Register of the employee to that effect that the employee has aptitude for imparting training.



Implementation of the above procedure may be confirmed.

This disposes off Southern Railways letter No.T.389/Justice Khanna/Recomm. Dated 13.12.2002.

Copy of Advance Correction Slip No. 1/2003 to Manual on Management of Training [June, 1998] circulated under Board's letter No. E[MPP]99/19/Pt. dated 26/03/03

Para 6.2.2 below para 6.2 under item No. 6 of the Manual on Management of Training {June, 1998 } may be inserted as under:

6.2.2 The following procedure be followed during the selection process for the post of instructors:-

(e) During the refresher training course, the instructors handling the class may be advised to observe the performance of the trainees on the following aspects:-

(xiii) Presentation skill(xiv) Inquisitiveness(xv) Participative skill(xvi) Knowledge level

(f) Observations on the above aspects may be graded on 4 point scale (A to D) in respect of exceptional candidates and with the grading being done at the following scale.



(g) The grading to be done in respect of promising candidates only and submitted to the Principal by the Class Instructors on the last day of training.

(h) The Principal may further shortlist such of those employees with A Grade only through wider interaction during the viva voce with reference to the educational and technical qualifications, aptitude for teaching, work experience, etc. and if found deserving, may circulate the names of such employees to the respective Sr.DPO/DPO. The Sr.DPO/DPO will make entry in the Service Register of the employee to that effect that the employee has aptitude for imparting training.




Circular letter No. P [R]420/LR Dated: 04-04-.2003

Copy of Board's letter No E(G)98/LR1-3 dt. 6.3.03 is published for information, guidance and necessary action. Board's letter dated 6.7.2000 quoted therein was circulated as SC No. 142/2000.

Copy of Board's letter No. E(G)98/LR1-3 dt.6.3.03 (RBE No.44/2003).SC No.1 to MC 41.

Sub: Provision of posts of Rest Givers in OMUs (On Line Track Machine Units).

As per recommendations of the Committee on Machine & Manpower Deployment for Track Machines on Indian Railways, the suggestion for 3 weeks duty roster followed by one week continuous rest at Headquarter has been considered in consultation with Ministry of Labour and it has been decided that the staff working on Track Machines will be rostered to work for a period of 3 weeks at a stretch followed by continuous rest for one week at Headquarters. Necessary instructions have been issued vide Board's letter no.(LL)98-HER/9 dated 6.7.2000. The scheme is valid for a period of three years and exemption had been taken from the provisions of Railway's Act,1989.

The matter has been further considered by the Board who have decided to provide Rest Givers (RG) @ 25% in a group of three similar machines for all Group 'C' & 'D' posts of the OMUs (On Line Track Machine Units). For creation of additional posts, the extant orders for matching surrender must be followed.



Circular letter No.P [R]23/VI Dated: 10-04-2003

Copy of Board's letter No . F(E)Spl/2003/Adv.3/1 dt.20.3.03 is published for information, guidance and necessary action

Copy of Board's letter No. F(E)Spl/2003/Adv.3/1 dt.20.3.03.(RBE No.34/2003).


A copy of Ministry of Urban Development and Poverty Alleviation's Office Memorandum No.I-17011/12/2002/H-III dated 9.1.2003 on the above subject is sent herewith for information and guidance. It is imperative that all these guidelines are followed fully while dealing with HBA cases.

Copy of Ministry of Urban Development & Poverty Alleviation's OM No.I-17011/12/2002-H-III dated 9.1.2003.


Instructions have been issued from time to time to all the Ministries and Departments of the Government of India to ensure that all the terms and conditions attached with the sanction of House Building Advance (HBA) to government employees under the rules including those relating to insurance and mortgaging are duly complied with by all the concerned loanee government servants. Provisions have also been made for condonation /relaxation of these terms and conditions in cases where the circumstances are beyond the control of the loanee government servant provided the request of the loanee government servant for condonation /relaxation of terms and conditions of HBA rules are supported by recommendation of the concerned Joint Secretary/Head of Department.

However, it has been seen that the cases involving condonation /relaxation of non-mortgaging and non-insurance periods, etc. are being referred to this Ministry in a routine manner without adequate examination. Also, in the recent past, instances have come to notice that even in the cases where the loanee government servant has merely cited reason(s), which are not supported by any documentary evidence, for non compliance of the conditions of mortgaging and insurance, etc. have been recommended and referred to this Ministry for condonation, with or without the approval of the concerned Joint Secretary/Head of Department. In such cases, this Ministry finds it difficult to verify the veracity of the plea of the concerned government servant and in the circumstances, the recommendation of the concerned Joint Secretary/Head of Department assumes a great significance in such cases.

It is once again impressed upon all the Ministries/Departments of the Government of India that the compliance of all the terms and conditions of HBA rules should be strictly monitored in the interests of both the loanee government employee as well as the Government of India. There should not be any hesitation in rejecting an unfit case. If any relaxation/condonation of provisions of HBA rules including those of mortgaging and insurance is required at all, the Administrative Ministry/Department may thoroughly examine the case and if they are satisfied on the justification/merit of the case, then only the case be referred to this Ministry with the specific recommendation of the concerned Joint Secretary/Head of Department for condonation/relaxation of the provisions of the HBA rules along with all the

supporting documents certifying that the circumstances leading to non-compliance of HBA rules are beyond the control of the Government servant.

Further, all the Ministries/Departments are requested to keep a strict watch over compliance of the provisions of HBA rules by the loanee government employees by means of inspections at regular intervals of time as is done in case of insurance where review of insurance policies is required to be undertaken each year in the month of June/July followed by remedial action. While carrying out such periodical inspections, if any discrepancy with respect of mortgaging, recovery of HBA loan, etc. is noticed, the same should be taken up with the concerned loanee government servant for necessary remedial action at his/her end so that there is no room left for any violation/non-compliance of any of the provisions of HBA rules.

This issues with the approval of JS & FA.


Circular letter No.P [R]436/IRMM Dated: 10 -04-2003

Copy of Board's letter No 2003/H/23/4 dt.12.3.03 is published for information, guidance and necessary action.

Copy of Board's letter No. 2003/H/23/4 dt.12.3.03 (RBE No. - /2003).

Sub: Categorisation of physically handicapped persons for the purpose of reservation in employment sub category – the deaf.

In partial modification of para 511(7)(b) of IRMM-2000 it has been decided that this para may be corrected to read as "60 decibels" in place of "90 decibels" as per advance correction slip attached.

S.No.4/Health'2003

Advance Correction Slip to Para 511(7)(b) of IRMM'2000.

Para 511(7)(b) may be corrected to read as under:

(b) "The deaf: The deaf are those in whom the sense of hearing is non-functional for ordinary purposes of life. They do not hear, understand sounds at all events with amplified speech. The cases included in the category will be those having hearing loss of more than 60 decibels in the better ear (profound impairment) or total loss of hearing in both ears".

(Authority Board's letter No.2003/H/23/4 dated 12.3.2003).


Circular letter No. P [PC]487/V/97/DA Dated: 16-04-2003

Copy of Board's letter No PC-V/97/1/7/14 dt.9.4.03 is published for information, guidance and necessary action. Board's letters dated 1.11.02 and 16.10.1997 quoted therein was circulated as SC Nos. 215/2002 and 171/97.

Action should be taken to drawn the revised rates of Dearness Allowance in the salary bill of the mechanised units of General Pay Roll, Running and Workshops staff including Gangmen of SC and HYB Divisions for the month of April, 2003 in respect of employees belonging to Group A, B, C and D.

DA Arrears: The Bills for drawl of DA arrears payable from 1.1.2003 to 31.3.2003 in respect of all the employees will be drawn in Computer as hither to done consisting of 3 statements.

Viz. Statement No.i) Straight cases - Bills ii) Exception cases iii) Transfer cases

In respect of statement No.(ii) and (iii) manual bills are to be drawn.

As regards bills for drawl of Dearness Allowance arrears it will be drawn in computer wherever it is available and manual supplementary bills in respect of those units which are not computerised.

CWM/LGDS to ensure payment of DA and arrears as indicated above to the staff of LGD Workshops.

DRM/GTL to ensure payment of revised DA and arrears indicated above to the staff of GTL, UBL and Workshops of UBL & TPTY.

Copy of Board's letter No. PC-V/97/1/7/14 dt.9.4.03 (RBE No.62/2003, PC-V/365).

Sub: Payment of Dearness Allowance to Railway employees - Revised Rates effective from 1.1.2003.

Reference to this Ministry’s letter of even number dated 1.11.2002 (S.No.PC-V/356, RBE No.199/2002) on the subject mentioned above. The President is pleased to decide that the Dearness Allowance payable to Railway employees with effect from 1st January, 203 shall stand modified as follows:-

Date from which payable Rate of Dearness Allowance per month1.-1.2003 55% of pay

2. The provisions contained in Paras 3 and 4 of this Ministry’s letter No.PC-V/97/1/7/14 dated 16.10.1997 (S.No.PC-V/3, RBE No.139/97) shall continue to be applicable, while regulating Dearness Allowance under these orders.

3. The additional instalment of Dearness Allowance payable under these orders shall be paid in cash to all Railway employees. The arrears may be charged to the salary bill for April,2003, and no honorarium is payable for preparing separate bill for this purpose.

4. The payment on account of Dearness Allowance involving fraction of 50 paise and above may be rounded off to the next higher rupee and the fractions of less than 50 paise may be ignored.


Circular letter No.P [R]227/XIII Dated: 23 -04-2003

Copy of Board's letter No E(D&A)2002/RG 6-1 dt.10.3.03 is published for information, guidance and necessary action

Copy of Board's letter No E(D&A)2002/RG 6-1 dt.10.3.03 (RBE No.46/2003).

[ To be published in Part II Section 3 Sub-Section (i) of the Gazette of India ]

NotificationGSR……. – In exercise of the powers conferred by the proviso to article 309 of the Constitution, the President hereby makes the following rules further to amend the Railway Servants (Discipline and Appeal) Rules, 1968, namely:-

(3) These rules may be called the Railway Servants (Discipline & Appeal) Second Amendment Rules, 2003.

(4) They shall come into force on the date of their publication in the Official Gazette.

In the Railway Servants (Discipline and Appeal) Rules, 1968, for Schedule-II, the following shall be substituted, namely:-

"SCHEDULE – II{See rule 4 and sub-rule (2) of rule 7}

Schedule of Disciplinary powers and powers of suspension of different grades of Railway Officers and Senior supervisors in respect of non-gazetted staff of Zonal Railways, Chittaranjan Locomotive Works, Diesel Locomotive Works, Integral Coach Factory, Wheel & Axle Plant, Metro Railway (Calcutta), Diesel Components Works (Patiala), Rail Coach Factory (Kapurthala), Railway Electrification Projects and Metropolitan Transport Projects ( Railways).Senior Supervisors incharge in the pay scale of Rs.4500-7000 and above. (Described as Supervisors Incharge by the Railway Administration for this purpose)

Assistant Officers (Junior Scale and Group 'B')

Senior Scale Officers and Assistant Officers (Junior Scale and Group 'B' holding independe-nt charge)

Junior Administrative Grade Officers and Senior Scale Officers holding independent Charge or Incharge of a Department in the Division.

Additional Divisional Railway Managers in relation to the Departme-nts attached to them or Divisional Railway Managers.

Senior Administr-ative Grade Officers in the Zonal Railway' Head Quarters in the pay scale of Rs.18400-22400 including Principal Heads of Departm-ents in the pay scale of Rs.22400-24500

Additional General Managers in relation to Departments attached to them or Chief Administrative Officers or General Managers.

Railway Board.

(vii) Censure1 2 3 4 5 6 7 8









(viii) Withholding of promotion:Group 'D' and Group 'C' staff who are three grades below and lower than the Disciplinary Authority








(ix) Recovery from pay of pecuniary loss caused to Government by negligence or breach of orders:









(x) Withholding of privilege passes or privilege ticket orders or both

Group 'D' and Group 'C' staff who are three

Group 'D' and Group 'C' staff in pay

Group 'D' and Group 'C' staff in pay






grades below and lower than the Disciplinary Authority

scales of upto and including Rs.5000-8000

scales of upto and including Rs.5500-9000

(xi) Reduction to a lower stage in time scale of pay for a period not exceeding three years, without cumulative effect and not affecting pension:









(xii) Withholding of increments:

Group 'D' and Group 'C' staff who are three grades below and lower than the Disciplinary Authority – No powers exercisable where inquiry under sub-rule (2) of Rule 11








is required.

(vii) Reduction to a lower stage in the time scale of pay for a period exceeding three years or with cumulative effect or adversely affecting pension:1 2 3 4 5 6 7 8Nil Group

'D' and Group 'C' staff in pay scales of upto and including Rs.5000-8000







(viii) Reduction to a lower time scale of pay, grade, post or service:1 2 3 4 5 6 7 8Nil Group

'D'Group 'D' and Group 'C' staff in pay scales of upto and including Rs.5500-9000






(ix) Compulsory retirement: Appointing authority or an authority of equivalent rank or any higher authority(x) Removal from service:

(xi) Dismissal from service :

(xii) Suspension: (Not amounting to penalty)Group 'D' and Group 'C staff in pay scales of upto and including Rs.3200-4900 subject








to report to Divisional Officer or Assistant Officer Incharge within 24 hours in the case of Group 'C' staff

Note-1: The appellate authorities in the case of authorities mentioned in this Schedule shall be as shown in the next column, whereas in the case of the authority specified in the last column, the appellate authority shall be the President. If post of the rank shown in any particular column does not exist, the appellate authority shall be that shown in the next column.

Note:2 – The appointing authority or an authority of equivalent rank or any higher authority who is competent to impose the penalty of dismissal or removal or compulsory retirement from service, may also impose any lower penalty.

Sd/-R.R. Jaruhar

Secretary, Railway Board

S.No.


1. E(D&A)66 RG 6-9 10.4.69 1531 24.6.19692. E(D&A)67 RG 6-13 7.4.71 1925 8.5.19713 E(D&A)70 RG 6-63 9.6.71 2501 3.7.19714 E(D&A)70 RG 6-60 19.10.71 5078 6,11,19715 E(D&A)70 RG 6-41 21.10.71 4050 30.10.19716 E(D&A)70 RG 6-43 12.11.71 5264 4.12.19717 E(D&A)70 RG 6-52 25.3.72 9467 8.4.19728 E(D&A)70 RG 6-69 17.11.72 3918 25.11.19729 E(D&A)69 RG 6-60 5.2.73 - -10 E(D&A)71 RG 6-60 13.7.73 2897 6.10.197311 E(D&A)75 RG 6-35 5.4.77 1413 14.5.197712 E(D&A)77 RG 6-46 7.7.78 2193 29.7.197813 E(D&A)78 RG 6-54 29.11.78 364 23.12.197814 E(D&A)77 RG 6-30 7.4.78 - -15 E(D&A)79 RG 6-26 17.8.79 3057 8.9.197916 E(D&A)79 RG 6-12 25.10.79 3777 17.11.197917 E(D&A)78 RG 6-61 22.11.79 - -

18 E(D&A)79 RG 6-39 31.12.79 0143 19.1.198019 E(D&A)78 RG 6-11 6.2.80 0441 23.2.198020 E(D&A)81 RG 6-72 31.8.82 - -21 E(D&A)81 RG 6-63 10.8.83 GSR/982 17.12.198322 E(D&A) 81 RG 6-54 31.5.84 GSR/632 23.6.198423 E(D&A)82 RG 6-29 30.3.85 1822 27.4.198524 E(D&A)83 RG 6-45 13.6.85 5667 6.7.198525 E(D&A)80 RG 6-25 20.1.86 GSR/667 22.2.198626 E(D&A)85 RG 6-16 20.3.87 GSR/241 4.4.198727 E(D&A)83 RG 6-14 28.8.87 GSR/708 19.9.198728 E(D&A)87 RG 6-47 26.10.87 GSR/869 21.11.198729 E(D&A)87 RG 6-146 10.5.88 GSR/420 21.5.198830 E(D&A)88 RG 6-43 12.8.88 GSR/759 17.9.198831 E(D&A)84 RG 6-44 20.10.89 GSR/850 11.11.198932 E(D&A)88 RG 6-38 16.11.89 GSR/900 2.12.198933 E(D&A)84 RG 6-44 22.11.90 - -34 E(D&A)90 RG 6-112 16.11.90 GSR/723 11.12.199035 E(D&A)91 RG 6-42 8.6.91 - -36 E(D&A) 90 RG 6-117 19.9.91 GSR/568 5.10.199137 E(D&A) 89 RG 6-80 20.1.92 GSR/86 22.2.199238 E(D&A)90 RG 6-112 22.10.92 - -39 E(D&A)92 RG 6-148 9.11.92 - -40 E(D&A)92 RG 6-166 11.1.93 GSR/63 30.1.199341 E(D&A)93 RG 6-94 23.6.94 GSR/327 16.7.199442 E(D&A)95 RG 6-68 13.8.1997 GSR/422 27.12.199743 E(D&A)92 RG 6-151 6.11.97 GSR/106 6.6.199844 E(D&A)94 RG 6-10 16.2.99 87 20.3.199945 E(D&A)98 RG 6-42 11.10.99 - -46 E(D&A)2001 RG6-29 31.10.2001 617 24.11.200147 E(D&A)87 RG 6-151 8.8.200248 E(D&A)98 RG 6-52 16.1.2003


Circular letter No.. P [R]436/IRMM Dated: 21 -04-2003

Copy of Board's letter No 2002/H-1/12/55 dt. 29.3.2003 is published for information, guidance and necessary action.

Copy of Board's letter No. 2002/H-1/12/55 dt. 29.3.2003 [S.No.6 of Health 2003]

Sub: Modification of instructions regarding appointment of Honorary Consultants on Railways- Amendment to paras 233(3),235(3),(4) & 238(1) of IRMM-2000 (Vol.I).

The detailed guidelines, indicating procedure regarding appointment of Honorary Consultants on Railways have been given in Section (F) of Chapter II of IRMM-2000 (Vol.I).

The scheme has been reviewed in Board's Office and it has been decided to partially modify Para 233 of IRMM-2000 as indicated below:-

(v) The provision of engaging ADDITIONAL CONSULTANTS has been withdrawn. Accordingly sub Para 233(3) of the IRMM be deleted.

(vi) However, the guiding factors for appointment of Honorary Consultants as stipulated in sub-paras (a),(b) & (c) of para 233 of IRMM-2000 will remain unchanged and continue to be observed.

(vii) The upper age limit upto which Honorary Consultants can be appointed has been enhanced from existing 65 years in para 235 (3) of IRMM-2000 to 70 years.

(viii) The tenure of appointment of Honorary Consultant as prescribed in para 235(4) of IRMM, has been increased from 5 years to 7 years.

All other terms & conditions for engaging Honorary Consultants shall remain unaltered.

The above mentioned modifications will come into effect w.e.f. the date of issue of this letter.


Accordingly, Advance Correction Slip to IRMM-2000 is enclosed herewith.

AnnexureAdvance Correction Slip No.6 to Indian Railway Medical Manual-2000

Amendment to Paras 233(3), 235(3) &(4) and 238(1) of Indian Railway Medical Manual 2001 (Vol.I):-

Para 235(3): May be deleted, except the guiding factors for appointment of HonoraryConsultant detailed at para (a), (b) &(c),

Para 235(3): replace '70' in place of '65'.Para 235(4): replace 'seven' in place of 'five'.Para 238(1): replace word 'seven' in place of 'five' & figure '70' in place of '65'

(Authority: letter No.2002/H-I/12/55 dated 24.3.2003).


P [R]171/IV Dated: 17 -04-2003

Copy of Board's letter No E[NG]I/96/TR/36/Vol.III dt. 26-03-2003 is published for information, guidance and necessary action.

Copy of Board's letter No. E[NG]I/96/TR/36/Vol.III dt. 26-03-2003 (RBE No. 50/2003).

Sub: Transfer/posting of staff for working in the Headquarters offices of new Zonal Railways.

Reference this Ministry’s letters of even number dated 9-07-2002, 19-07-2002, 11-10-2002 and 10-02-2003 on the above subject.

2. The proposal received from new Zonal Railways for extending the date of closure of cadres in their Headquarters offices beyond 31-3-2003 has been considered by the Ministry of Railways. It is

noted that a number of staff have yet to join the headquarter offices of new Zones. It has, therefore, been decided to extend the date of closure of cadres in the headquarter offices of all the 7 new Zonal Railways by another 3 months upto 30-06-2003. Accordingly, any transfer to the Headquarter offices of these Railways on or after 1-07-2003 will be treated as transfer on request on bottom seniority in recruitment grades subject to usual conditions governing such transfers being fulfilled.



Copy of Board's letter No 99-E(SCT)I/25/10 dt.27/28.3.2003 is published for information, guidance and necessary action. Board's letter dated 11.5.99 quoted therein was circulated as SC No. 140/99.

Copy of Board's letter No. 99-E(SCT)I/25/10 dt.27/28.3.2003 (RBE No. 51/2003).

Sub: Filling up of reserved posts due to non-availability of SC/ST candidates - Ad-hoc promotion.

The Parliamentary Committee on the Welfare of SCs/STs in its 12th Report (13th Lok Sabha) vide para1.11 has reiterated its earlier recommendation (para 3.6 of 1st Report pertaining to S.E.Railway) as under:-

"The Committee note that as per the extant rules, South Eastern Railway could not divert the promotional posts to recruitment as there is no element of direct recruitment in these categories. The Committee also note that despite various safeguards existing in favour of SC/STs the shortfall in various cadres still exists. The Committee, therefore, urge upon the government to amend the rules to this effect. The Committee, are therefore not convinced with the reply of the Govt. and would like to reiterate their earlier recommendations that to overcome the non-availability of eligible SC/ST candidates in the lower grade the promotional posts should temporarily be diverted to direct recruitment from among the SCs and STs only"

In this connection reference is invited to Board's instructions contained in letter of even number dated 11.5.1999 wherein it has been mentioned that so as to overcome the situation of lapsing of reserved vacancies due to non-availability of SC/ST candidates in promotional categories to explore the following possibilities to fill up the posts meant for SC/STs by them only.

(iv) Considering the possibility of direct recruitment where such direct recruitments are permissible in the grade in which promotions are required to be made:

(v) Where direct recruitments are not permissible, to consider the possibility of downgrading the post and filling up the same by promotion. If the same is not feasible, to consider direct recruitment in down-graded posts for SCs/STs, if same is permissible;

(vi) Further, in exercise of the delegated power of General Manager, the possibility of relaxing the condition of two years minimum service in the existing grade to one year in non-running category posts should also be considered so that the required SC/ST candidates become available for promotion.

Keeping in view the object of the above mentioned recommendation of the Hon'ble Committee, it is re-iterated that the instructions contained in Board's letter dt.11.5.1999 under reference may please be followed in its right perspective so as to fill up the earmarked posts of SCs/STs by them only.



Copy of Board's letter No E(NG)I-2003/TR/10 dt.31.3.03 is published for information, guidance and necessary action

Copy of Board's letter No. E(NG)I-2003/TR/10 dt.31.3.03 (RBE No.52/2003).

Sub: Transfer of staff to IRCTC.

Reference this Ministry's letter No.2002/TG-III/600/5 dated 04.02.2002 containing instructions regarding handing over of catering services to IRCTC.

In the above instructions it has been inter alia indicated that all catering and vending activities including Rail Yatri Niwases/Railway Hotels will be transferred to IRCTC on as is where is basis and that instructions for transfer of staff to IRCTC will be issued by the Establishment Dte. of Ministry of Railways.

It has accordingly been decided that all the Group C and D staff working in various catering/vending units of the Railways will stand transferred along with their posts to IRCTC w.e.f. the date of handing over of catering activities to IRCTC on as is where is basis; the existing seniority units also remaining the same. The staff will exercise an option either for permanent absorption in IRCTC or for reversion back to the Railways within a period of three years of the date of handing over of the catering activities to IRCTC. Such of those who exercise their option to revert back to the Railways will be allowed to do so along with their posts and will be treated as surplus staff to be redeployed as per procedure already in force.


Circular letter No.P [R]61/I Dated: 07-05-.2003

Copy of Board's letter No F(E)I/2003/AL-28/1 dt.4.4.03 is published for information, guidance and necessary action. Board's letters dated 23.2.90 and 22.1.99 quoted therein were circulated as SC No. 45/90 and 62/99.


Sub: Composite Transfer Grant in the event of Death – Delegation of Powers.

In terms of Board's letter No.F(E)I/89/AL-28/11 dt.23.2.90, the time limit of one year for availing the TA concessions admissible on retirement/death has been raised to two years and powers have been delegated to GM/AGMs personally, with the approval of FA&CAO in individual cases attendant with special circumstances.

Also in terms of Board's letter No. E(G)98 QR 1-11 dt.22.1.99, family of a railway employee who dies while in service, is permitted to retain the Railway quarter for a period of 24 months on payment of normal rent from the date of death of the employee.

In partial modification of Board's letter No.F(E)I/89/AL-28/11 dt.23.2.90, it has been decided that the powers to extend the time limit of two years (Twenty four months) for availing Composite Transfer Grant in the event of death of a railway employee while still in service and where the family of the deceased has been permitted to retain the Railway Accommodation for a period of 2 years may be raised to 2-1/2 years (thirty months). These powers will continue to be exercised by the GMs/AGMs personally with the approval of FA&CAO.

Other terms and conditions for grant of this allowance shall remain unchanged.

This has the sanction of the President.



Copy of Board's letter No E(MPP)98/3/8 dt.3.4.2003 is published for information, guidance and necessary action. Board's letters dated 9.10.02 and 11.2.03 quoted therein were circulated as SC No. 222/02 and 49/03 , respectively. The implementation of Bd's instructions may be confirmed to this office by 31.5.2003.


Sub: Duration of Refresher Training Course for Drivers in ZTCs.Ref: Board's letter of even number dated 20.1.2000 (RBE No.11/2000) 9.10.2000 (RBE No.182/2002) and 11.2.2003 (RBE No.28/03).

During the meeting of the Principals of ZTCs held at ZTC/TPJ on 30 th & 31st January 2003, it was observed that very few ZTCs are allocating one day of viva-voce in the Refresher Course for Diesel Drivers (LOCO-RNG-9) and Refresher course for Electrical Drivers (LOCO-RNG-7) out of two days allocated.

It has been decided that out of 2 days viva-voce allocated for Refresher Course in LOCO-RNG-7 and in LOCO-RNG-9 for Electrical and Diesel Drivers respectively, one day is allocated in ZTCs so that the Drivers can be assessed whether they have been exposed properly to safety rules and one day at ETC/DTC as the case may be to assess their technical skills.

The implementation of the above instructions may be confirmed.



Copy of Board's letter No E(NG)I-99/PM 10/10 dt.4.4.03 is published for information, guidance and necessary action. Copy of Board's letter No. E(NG)I-99/PM 10/10 dt.4.4.03 (RBE No.58/2003).

Sub: Filling up of the post of Chief Laboratory Supdt. in scale Rs.7450-11500 in Medical Department.

In terms of existing instructions, the staff in Gr.Rs.6500-10500 who have entered the grade with relaxed qualification of Matriculation with Science plus DMLT are also considered for promotion to the post of Chief Laboratory Supdt. Gr. Rs.7450-11500 subject to fulfillment of the following conditions:-(iii) staff concerned should have completed a minimum of four years' regular service as Lab.Supdt. Gr.Rs.6500-10500.(iv) Staff concerned should pass a suitability test comprising a written test & scrutiny of Record of Service (Service Record & Confidential Records).

A demand was raised in the forum of DC-JCM to allow promotion of staff working as Laboratory Supdt. in grade Rs.6500-10500, who are not in possession of the prescribed qualification of B.Sc + DMLT, to the apex grade Rs.7450-11500 as Chief Laboratory Supdt. without insisting on the condition of a minimum of 4 years service as Lab.Supdt. grade Rs.6500-10500, as a one time dispensation. The matter was discussed in the DC-JCM meeting held on 6-7/2/03. The relevant minutes of the meeting are reproduced below:-

"55/99: The official side stated that the information obtained from the Railways has revealed that except on Eastern and N.E.Railways posts in the highest grade Rs.7450-11500 are duly manned and posts were not vacant. Otherwise, also, persons with requisite qualifications and service condition are available for promotion in grade Rs.6500-10500. The posts are vacant on Eastern and N.E.Railways because the posts in the feeder grade also could not be filled up because of representations and CAT cases. Thus, there is no need for any relaxation of service condition for promotion of staff in grade Rs.6500-10500. Despite this the staff side insisted that a one time exception may be given to ameliorate the hardship caused to senior employees. It was agreed to give a one time exception, and close the item after issue of the order".

This, however, should not be quoted as a precedent.


Circular letter No.P [R]500/X Dated: 09-05-2003

Copy of Board's letter No F(E)II/2002/FSC/1 dt.7.4.03 is published for information, guidance and necessary action. Board's letter dated 6.1.03 quoted therein was circulated as SC No. 24/2003.

.Copy of Board's letter No. F(E)II/2002/FSC/1 dt.7.4.03 (RBE No.59/2003).

Sub: Rate of recovery towards the cost of pension of Railway staff posted in Private sidings.Ref: Board's letter of even number dated 6.1.2003.

The words "Table I-A" appearing in third line of para (2) of above mentioned letter may please be amended to be read as "Table I".

This disposes off Eastern Railway's letter No.B/G/Misc./2001 dated 10.03.2003.



Copy of Board's letter No E(NG)I-2003/PM/10/1 dt.7.4.03 is published for information, guidance and necessary action. Board's letter dated 13.6.2001 quoted therein was circulated as SC No. 137/2001.

Copy of Board's letter No. E(NG)I-2003/PM/10/1 dt.7.4.03 (RBE No.60/2003).

Sub: Promotion of Auxiliary Nurse/Midwives to the post of Staff Nurse in scale Rs.5000-8000.

In terms of para 160(2)(i) of IREM, Vol.I (1989 Edition), as modified vide ACS No.119 issued under Board’s letter no.(NG)II/2001/RR-1/25 dated 13.6.2001, the educational qualification required for direct recruitment to the post of Staff Nurse in scale Rs.5000-8000 is as under:-

“Certificate as registered Nurse and Midwife having passed 3 years course in General Nursing and Midwifery from a school of Nursing or other Institution recognised by the Indian Nursing Council or B.Sc.(Nursing).

Note: The Indian Nursing Council has also laid down certain special concessions for the above courses in respect of Auxiliary Nurse Midwives, Midwives and ‘B’ Grade Nurses, by way of reduced course period, etc. Candidates obtaining the qualification prescribed above, under these concessions will also be eligible for recruitment”.

The Staff Side in the DC-JCM meeting held on 6th/7th February, 2003 have demanded that the concession of reduced course period prescribed by the Indian Nursing Council for recruitment from open market should be allowed for the serving Auxiliary Nurses/Midwives for their promotion to the post of Staff Nurse in scale Rs.5000-8000.

It is clarified that the provision contained in the Note below para 160(2)(i) of IREM, Vol.I(1989) reproduced above, applies equally to the serving ANM/Midwives also for purposes of promotion and for direct recruitment to the post of Staff Nurse.



Copy of Board's letter No . E(NG)I/96/PM7/56 dt.3.4.03 is published for information, guidance and necessary action.

Copy of Board's letter No. . E(NG)I/96/PM7/56 dt.3.4.03 (RBE No./2003).

Sub: Promotion of Group D employees to Group C posts in Skilled Artisan

category against 25% quota.

Reference Northern Railway's letter No.755-E/176/ACT App/Elec/Mech/EIIA dated 25.9.2002 on the above subject.

With reference to the Railway's proposal to make the substitutes with three years temporary status service eligible for consideration against 50% promotion quota and 25% qualified Serving employees quota in the category of Skilled Gr.III Rs.3050-4590 it is clarified that only the Group 'D' employees in regular service are eligible for consideration for such promotion subject to fulfillment of the prescribed conditions. The concession regarding the service rendered as Casual Labour being allowed to be counted towards minimum three years service prescribed as eligibility condition for promotion to Group 'C' posts is available specifically with reference to 33-1/3% quota prescribed for promotion of Group 'D' staff for whom no regular avenue of promotion exists, subject to the condition that such Group D employees have successfully completed the probation in the recruitment grade, probation commencing from the date of regular appointment. The practice in this regard already followed by the Railway is in order.

As regards the Railway's query whether in view of the requirement of successful completion of probation before being considered for promotion of SC/ST employees having minimum one year’s regular service should be eligible for consideration in the selections against 25% qualified serving staff quota, in Skilled Gr.III as against three years service for others, it is clarified that SC/ST Group D staff will be eligible for consideration in the selection for promotion to Skilled Gr. III against 25% quota earmarked for qualified staff only on successful completion of probation in recruitment grade.

Copy of Northern Railway's letter No.755-E/176/ACT App/Elect/Mech/EHA dated 25.9.02.

Reg: Promotion of Group D employees to Group C posts in Skilled Artisan category against 25% quota.

In terms of Railway Board's letter no.(NG)I-96/PM/7/56 dated 2.2.1998 for purpose of filling vacancies in the artisan category of Skilled Grade Rs.3050-4590 (RSRP) against 25% quota. Serving Khalasi/Khalasi Helpers (General category candidates) possessing the qualification prescribed in the Apprentices Act with a minimum three years REGULAR service, are eligible to appear in the selection. However. SC & ST Khalasi/Khalasi Helpers possessing the same qualifications are eligible to be considered in the same selection against the vacancies reserved for them if they have completed just one year of regular service.

Further, in terms of Master Circular No.48 on Casual Labour (Para 12), service prior to absorption in the regular cadre is not to be counted for seniority and the same is to be determined on the basis of regular appointment after due screening/selection. Also, 'substitutes' appointed against regular posts are normally being regularised after 3 years of service from the date of their engagement and temporary status being accorded after 120 days of service. Keeping in view these provisions pertaining to Casual Labours and Substitutes on this Railway for selections to Skilled Grade III (whether against 50% promotion quota or 25% quota for serving staff). 3 years regular service is to taken into account for promotion from Group D to Group C post and the service rendered as Substitute/Casual Labour is not being counted for purposes of calculation of 3 years service at group D level.

One of the Unions on this Railway has drawn attention of this office towards the instructions contained in Board's letter no.(NG)64/CL/25 dated 25.7.1964 reiterated again under Board's letter no.(NG)I/85/CFP dated 31.7.87 in terms of which Board has advised that continuous temporary service

rendered by Casual Labour before absorption in regular group D category may also be counted in 3 years service prescribed as the eligibility condition for being considered for promotion by selection to Group C posts. Keeping in view these instructions, Union has requested for the benefit of these orders being also extended/made available in favour of 'substitutes' (possessing qualifications prescribed under Apprenticeship Act) for purposes of being considered against 25% quota posts in the Artisan category (Grade Rs.3050-4590) to be filled through serving persons at Group D level (viz. Khalasis/Khalasi Helpers) towards the condition of having a minimum of 3 years service.

The matter has been examined and this Railway is of the opinion that although, this condition is for casual labour but this condition prima-facie appears to be valid for substitutes also and hence, there is a case of permitting such substitutes who satisfy the educational qualifications to be considered also for promotion to Group C posts against 25% quota vacancies of Skilled Artisan in Gr.Rs.3050-4590 as they are also getting temporary status on completion of 4 months service from the date of engagement.

Keeping in view rule position as above, the following points need to be clarified.

c) Whether 'substitutes' are eligible to be considered for Group C Skilled Artisan posts ( Gr. Rs.3050-4590) against 50% promotee quota posts as also against 25% quota vacancies to be filled through serving candidates (provided these 'substitutes' also have qualifications as prescribed under Apprentices Act) if they have completed 3 years period after attaining their temporary status i.e. after 3 years and 4 months period from the date of their engagement (they having attained temporary status on completion of 120 days after date of their engagement).

d) Should there be any differentiation in eligibility criteria between the general candidates and the SC/ST candidates (viz.3 years for general category Khalasi/Khalasi Helpers and 1 year for SC/ST category Khalasis/Khalasi Helpers) in matters of permitting them to sit for the 25% quota vacancies in Artisan Category as meant for serving candidates? Prima-facie, there appears to be incongruity in creating a differential particularly when no-one should normally be promoted to the next grade during probation period and probation period as also, the period for promotion from one grade to another grade in any situation should not be less than 2 years.

Decision taken on the issues raised above may kindly be communicated at the earliest to dispose off Union Items.


Circular letter No.P [R]464/Gaz Dated: 06 -05-2003

Copy of Board's letter No E(G)2003 FE 1-2 dt.2.4.03 is published for information, guidance and necessary action. Board's letter dated 29.4.88 quoted therein was circulated as SC No.79/97.

Copy of Board's letter No. E(G)2003 FE 1-2 dt.2.4.03 (RBE No 54/03).

Sub: Recommendation No.67 of the Railway Accident Enquiry Committee – Inclusion of Indian Building Congress in the list of recognised Institutes.

Ministry of Railways have reviewed the matter and have decided that Indian Building Congress, Sector-VI, R.K.Puram, New Delhi 110 022, FAX:011-26196391, Tel: 26169531, be incorporated at the end of Annexure-A circulated vide Board's letter no.(G)83 FE1-4 dated 29.4.88. This will entitle Railway officials to 90% re-imbursement of membership fee towards membership of Indian Building Congress.




Copy of Board's letter No F(E)III-2003/PN1/1 dt.31.3.03 is published for information, guidance and necessary action.

Copy of Board's letter No F(E)III-2003/PN1/1 dt.31.3.03.(RBE No.53/2003).

Sub: Conditions for payment of pension on absorption of Railway Servants consequent upon conversion of Catering Department of the Indian Railways into Indian Railway Catering & Tourism Corporation Ltd. (IRCTC).

The matter regarding payment of pension on absorption of Railway servants consequent upon conversion of the Catering Department of the Indian Railways into Indian Railway Catering & Tourism Corporation Ltd. (IRCTC) has been engaging the attention of Railway Board for some time. It has since been decided by the Board that the conditions for payment of pension of such absorbed employees shall be as under:-

xxiv) The Railway servants of the Catering Department of the Indian Railways shall be transferred en-masse to the IRCTC in terms of foreign service without any deputation allowance till such time they get absorbed in the IRCTC and such transferred Railway servants shall be absorbed in the IRCTC with effect from such date as may be notified by the Ministry of Railways.

xxv) The Ministry of Railways shall allow the transferred Railway servants an option to revert back to the Railways or to seek permanent absorption in the IRCTC.

xxvi) The option referred to in Sub-para (ii) shall be exercised by every transferred Railway servant in such manner and within such period as may be specified by the Ministry of Railways.

xxvii) The permanent absorption of the Railway servants as employees of the IRCTC shall take effect from the date on which their options are accepted by the Ministry of Railways and on and from the date of such acceptance such employees shall cease to be Railway servants and they shall be deemed to have retired from Railway service.

xxviii) Upon absorption of Railway servants in the IRCTC, the posts which they were holding in the Railway before such absorption shall stand abolished.

xxix) The Railway servants who opt to revert to Railway service shall be re-deployed through the surplus cell of the Railways.

xxx) The Railway servants, including temporary Railway servants but excluding casual labourers, who opt for permanent absorption in the IRCTC shall on and from the date of absorption, be governed by the rules and regulations or bye-laws of the IRCTC.

xxxi) A permanent Railway servant, who has been absorbed as an employee of the IRCTC shall be eligible for pensionary benefits on the basis of combined service rendered by him in the Railways and

in the IRCTC in accordance with the formula for calculation of pension/family pension under Railway Services (Pension) Rules 1993 as may be in force at the time of his retirement from the IRCTC.

xxxii) The pension of an employee under sub-para (viii) shall be calculated on the basis of his last 10 months’ average pay. If the absorbed employee is drawing pay in IDA scale during this period, his pay in IDA scale shall be taken into account for calculation of average emoluments.

xxxiii) In addition to pension or family pension, as the case may be, the employees shall also be eligible to dearness relief as per Industrial Dearness Allowance pattern.

xxxiv) The benefits of pension and family pension shall be available to temporary transferred Railway servants after they have been confirmed in the IRCTC.

xxxv) The Ministry of Railways shall create a Pension Fund in the form of a Trust and the pensionary benefits of absorbed employee shall be paid out of such Pension Fund.

xxxvi) The rules regarding constitution of the Trust and the procedure and the manner in which pensionary benefits are to be sanctioned and disbursed from the Pension Fund shall be notified as an amendment to the Railway services (Pension) Rules,1993.

xxxvii)The Railways shall discharge its pensionary liability by paying in lump-sum as a one time payment to the Pension Fund the pro rata pension or service gratuity and retirement gratuity for the service rendered till the date of absorption of the railway servant in the IRCTC.

xxxviii) The manner of sharing the financial liability on account of payment of pensionary benefits by the IRCTC shall be determined by the Ministry of Railways.

xxxix) Lump-sum amount of the pro-rata pension shall be determined with reference to Commutation Table laid down in Railway Services (Commutation of Pension) Rules, 1993.

xl) The IRCTC shall make pensionary contribution to the Pension Fund for the period of service to be rendered by the concerned employees under the IRCTC at the rates as may be determined by the Board of Trustees so that the Pension Fund shall be self-supporting.

xli) If, for any financial or operational reason, the Trust is unable to discharge its liabilities fully from the Pension Fund and the IRCTC is also not in a position to meet the shortfall, the Ministry of Railways shall be liable to meet such expenditure and such expenditure shall be debited to either the Fund or to the IRCTC.

xlii) Payments of pensionary benefits of the pensioners of the Catering Department of the Indian Railways on the date of conversion of it into IRCTC shall continue to be the responsibility of the Railways and the mechanism for sharing its liabilities on this account shall be determined by the Ministry of Railways.

xliii) Upon conversion of the Catering Department into IRCTC --

d) the balance of Provident Fund standing at the credit of the absorbed railway servants on the dated of their absorption in IRCTC shall, with the consent of IRCTC, be transferred to the new Provident Fund account of the employees in IRCTC.

e) Leave on Average Pay and Leave on Half Average Pay at the credit of Railway servants on the date of absorption shall stand transferred to IRCTC.

f) The dismissal or removal from service of the IRCTC of any employee after his absorption in IRCTC for any subsequent misconduct shall not amount to forfeiture of the retirement benefits for the service rendered under the Railways and in the event of dismissal or removal or retrenchment the decisions of the IRCTC shall be subject to review by the Ministry of Railways.

xliv) In case the Ministry of Railways disinvests its equity in the IRCTC to the extent of fifty one percent or more, the Ministry of Railways shall specify adequate safeguards for protecting the interest of the absorbed employees of IRCTC.

xlv) The safeguards specified in sub-para (xxi) shall include option for voluntary retirement or continued service in the IRCTC or voluntary retirement benefits on terms applicable to Railway servants or employees of the IRCTC as per option of the employees, assured payment of earned pensionary benefits with relaxation in period of qualifying service, as may be decided by the Ministry of Railways.

xlvi) All items given above including any other aspects as are not covered by the above provisions shall be regulated by the new Rule, viz., Rule 54 to be inserted in the Railway Services (Pension)Rules,1993, a notification to this effect shall be issued in due course of time in consultation with the Department of Pension & Pensioners’ Welfare.


Circular letter No.P [R]563/V Dated: 09-05-2003

Copy of Board's letter No E(Sports)2003/Policy/2/Quota dt.3.4.03 is published for information, guidance and necessary action. Board's letter dated 19.6.2000 quoted therein was circulated as SC No. 152/2000.

Copy of Board's letter No. E(Sports)2003/Policy/2/Quota dt.3.4.03 (RBE No.56/2003).

Sub: Revision of sports quota for recruitment of Sportspersons inGroup'C' and Group'D' against sports quota on the Railways.

Please refer to para 3 of Board's letter no.(Sports)2000/Policy/2 dated 19.6.2000 regarding distribution of quota for recruitment of Sportspersons in Group C and Group D through talent scouting and open advertisements. After operationalisation of the new zones, the question of revision of sports quota has been under consideration of the Board.

After reviewing the matter, Board have decided that the revised distribution of annual quota for recruitment of Sportspersons, in Group C and Group D through talent scouting scheme and open advertisements will now be as under:-

ZONAL RAILWAYS/Units

OPEN ADVER-TISEMENT

TALENT SCOUTING

TOTAL

RLY/UNITQUOTA

RLY/UNITQUOTA

RSPBQUOTA

GROUP'C'(a) CENTRAL,NORTHERN, EASTERN, SOUTHERN, SOUTH EASTERN, SOUTH CENTRAL, WESTERN, EAST CENTRAL, NORTH WESTERN.

15 10 5 30

(B) NORTH EASTERN, NORTHEAST FRONTIER, EAST COAST, NORTH CENTRAL SOUTH EAST CENTRAL, SOUTH WESTERN & WEST CENTRAL

10 7 3 20

(C) CLW,DLW,RCF & ICF 12 8 4 24(D) DCW,W&AP,RDSO & METRO,KOLKATA

5 3 2 10

GROUP'D'(B) EACH DIVISION OF ZONAL RAILWAYS

3 2 1 6

(B) EACH HEADQUARTER OF ZONAL RAILWAYS

4 2 2 8

(C) CLW, DLW & ICF 10 6 4 20(D) RDSO 3 2 1 6(E) DCW, RCF, W&AP &METRO RLY. KOLKATA

5 3 2 10

(F) EACH WORKSHOPS HAVING THE STAFF STRENGTH OF 4000 OR MORE

2 1 - 3

These instructions come into force with immediate effect.

There is no change in other instructions stipulated in Board's letter no.(Sports) 2000/Policy/2 dated 19.6.2000.


Circular letter No.P [R] /473/V Dated: 22-05-2003

Copy of Board's letter no.(W)2002PS5-1/8 dt.16-04-03 is published for information, guidance and necessary action.

Copy of Board's letter No. E(W)2002PS5-1/8 dt. 16-4-03(RBE No. 63 /2003).

. Sub: Inclusion of legally divorced daughter and widowed daughter in the post-retirement Complimentary pass.

In terms of provisions in the Railway Servants (Pass) Rules, 1986 (2nd Edition 1993) post-retirement complimentary passes are issued to Railway servants for self, wife/husband and children subject to the same conditions as applicable to Railway servants in service. A doubt has arisen whether legally divorced daughter and widowed daughter can be treated as children for the purpose of issue of post-retirement complimentary pass.

4. The issue has been examined and it is clarified that legally divorced daughter and widowed daughter may be included in the post-retirement complimentary pass as dependent relative of the retired Railway servants, provided they reside with retired Railway employees and subject to fulfillment of the income criteria laid down for the purpose.

5. The issues with the concurrence of Finance Directorate of Ministry of Railways.


Circular letter No.P [R]563/ V Dated: 22-05-.2003

Copy of Board's letter No E(NG)I-2003/TR/7 dated .29-04-03 is published for information, guidance and necessary action. Board's letter dated 11-2-92 quoted therein was circulated as SC No. 30/92.

Copy of Board's letter no.(NG)I-2003/TR/7 dated .29-04-03(RBE No.71/2003).


In the PNM-AIRF a demand was raised regarding issue of instructions to the effect that physically handicapped Railway employees may be posted near their native place. The matter was discussed in the PNM-AIRF meeting held on 5.4.03, when it was explained that instructions for posting of physically handicapped employees near their native place already exist vide this Ministry's letter no.(NG)1/91/TR/13 dt.11.2.92. It was, however agreed to reiterate the relevant instructions. Accordingly, the extant instructions in the matter as contained in this Ministry's letter dated 11.2.92 (copy enclosed) are reiterated for information and guidance.

Copy of Board's letter No. E(NG)1/91/TR/13 dt.11.2.92 (RBE No.23/92). SC No. 2 to MC 24Sub: Posting of physically handicapped candidates.

---Please find enclosed a copy of the Dept. of Personnel & Training's OM No.AB14017/41/90-

Estt(RR) dt.10.5.90 on the above subject for information and necessary action. The instructions contained in this O.M. will be applicable to Railway employees mutatis mutandis.

Copy of DOP&T's OM No.AB.14017/41/90-Estt(RR) dt. 10.5.90

OFFICE MEMORANDUM


The undersigned is directed to say that a suggestion has been made that physically handicapped candidates appointed under the Government should preferably be posted in their native places or atleast in their native district. The matter has been examined carefully. It may not be possible or desirable to lay down that physically handicapped employees belonging to Group 'A' or Group 'B' who have all India transfer liability should be posted near their native places. However, in the case of holders of Group 'C' or Group 'D' posts who have been recruited on regional basis and who are physically handicapped, such persons may be given posting, as far as possible, subject to administrative constraints, near their native places within the region.

Requests from physically handicapped employees for transfer to or near their native places may also be given preference.

Suitable instructions may also be issued to all subordinates.


Circular letter No.P [R]/673/III Dated: 23-05-2003

Copy of Board's letter No E(MPP)98/3/8 dt. 22.4.03 is published for information, guidance and necessary action. Board's letter dated 11-02-03 quoted therein was circulated under Serial circular No. 49/03.

Copy of Board's letter no.(MPP)98/3/8 DT.22.4.03(RBE No.65/2003).

. Sub: Approved modules for stage-wise training of Loco Running Staff & other Safety categories.

---

In continuation of Board's letter of even No. dt.11.2.03 issued under RBE No.28/03, the modified training module Loco-RNG-8 and Loco-RNG-9 inadvertently did not contain course of "Train Dynamics". The modified training modules Loco-RNG-8 and Loco-RNG-9 incorporating "Train Dynamics issue" is enclosed and the same may be replaced with the modules issued vide Board's letter dt. 11.2.03. All other items remain unchanged.


ACTIVITY CENTRE : STATION/TRAIN TRADE : DIESEL DRIVERSSTAGE : Refresher Course for Asst. Drivers (Diesel) TECHNICAL QUALIFICATIONDURATION : 3 WEEKS (18 WORKING DAYS) PERIODICITY : ONCE IN 3 YRS.MOD. NO DESCRIPTION Duration (Days)RNG-231 LOCO & its sub-systems 1RNG-232 Fuel Oil, Lube Oil, Water Cooling & Air system 2RNG-233 Functioning of turbo Super Charger, Batteries 1RNG-234 Idle & Shut down safety, over speed handle, other safety devices 1RNG-235 Booking of repairs in log Book, Attending minor defects 1RNG-175 MU operation and Brake systems 2RNG-236 Train dynamics issues 1RNG-178 GR & SR 1RNG-179 System of Train working 1RNG-180 Signals 1RNG-181 Different types of forms ½RNG-182 Engineering Signals 1RNG-183 Accident 1RNG-184 Fire Fighting ½




ACTIVITY CENTRE : STATION/TRAIN TRADE : DIESEL DRIVERSSTAGE : Refresher Course for all Diesel Drivers (except Asst.Drivers)TECHNICAL QUALIFICATION DURATION : 3 WEEKS (18 WORKING DAYS) PERIODICITY : ONCE IN 3 YRS.MOD. NO DESCRIPTION Duration (Days)RNG-251 Advantages of various locos ½RNG-252 Knowledge of Air charging system & Fuel oil system ½RNG-253 Safety devices provided in Diesel Locos ½RNG-254 Advantage of Air Brake system Over Vacuum brake system ½RNG-255 Loco failures & trouble shooting /Fault finding 1

RNG-256 Types of Governor & their functions ½RNG-257 Types of circuits ½RNG 258 Train Dynamics issues 2RNG-208 GR & SR 1RNG-209 System of Train working 1RNG-210 Signals 1RNG-211 Different types of forms ½RNG-212 Engineering Signals 1RNG-213 Accident 1RNG-184 Fire Fighting ½


TOTAL 18 Wkg.Days-



Circular letter No.P [R]/420/VI Dated: 23 -05-.2003

Copy of Board's letter No E(G)96 LE 1/4 dt. 24.4.03 is published for information, guidance and necessary action. Board's letter dated 31-12-96 quoted therein was circulated under S.C.No. 16/97.

The steps enumerated in para 4 of Board's letter for ensuring proper maintenance of leave records should be implemented scrupulously and compliance report sent in a month's time.

Copy of Board's letter no.(G)96 LE 1/4 dt. 24.4.03(RBE No.66/2003).

Sub: Deficiencies in the maintenance of leave records – Need for radical system improvement.

Instructions have been issued by the Board from time to time reiterating the need for proper maintenance, verification and timely updating of leave records. Random checks have however revealed that these instructions are not being followed properly and there is lack of effective monitoring at appropriate levels.

2. In terms of instructions contained in Board's letter of even number dated 06.12.2K read with the letter of same number dt. 2.7.01, the Railways were directed to constitute a committee of 3 JAG Officers, one each from the Personnel, Engineering and Accounts departments to examine in detail the working of the Personnel and Accounts Branches as regards maintenance of leave accounts, identify lacunae in the existing procedure, and suggest changes and prepare a detailed checklist for inspection of leave accounts by Executive and Accounts Departments. The reports of the Committee received from some of the Railways/Production Units have been examined by the Board.

3. The existing instructions on the procedure to be followed in the maintenance of leave records issued from time to time, last reiterated vide letter of even No. dt. 31.12.96 are hereby reiterated for strict compliance by the Zonal Railways. It is also desired that the existing machinery for the maintenance of leave records may be suitably streamlined with a view to carrying out proper and effective monitoring of the system.

4. In this connection, the following steps may please be taken, by your Railway to ensure effective implementation of the instructions on the maintenance of leave records:-

i) Maintenance of leave pass book which should be updated regularly.

ii) Computerization of leave accounts and its reflection in the salary slips. iii) Connectivity to be established between leave record dealer and the bill clerk.

iv) System checks to be applied to the computerized systems where salary and leave are automatically linked up.

v) System of checking leave accounts by Accounts Executive and Personnel Officers needs to be intensified so as to cover all units in the next one year or so.

5. The list is not exhaustive. It is therefore imperative that any other steps considered necessary to plug the existing loopholes and bringing about improvement in the system may also be taken.

6. Besides the above measures, it is also desired that the respective PHODs may prepare a detailed checklist for the conduct of inspections by all levels of officers.

7. These instructions may be strictly complied with and action taken in the matter may be advised to the Board.


Circular letter No.P [R]605/IX Dated: 27-05-2003

Copy of Board's letter No. E(NG)1-2002/PM 1/21 dt. 21.04.03 is published for information, guidance and necessary action.

Copy of Board's letter No. E(NG)1-2002/PM 1/21 dt. 21.04.03 (RBE No. 64/2003).

Sub: Service condition for eligibility for selection in higher grade posts.****

In terms of provisions contained in para 214(c) (i) and para 215(a) of IREM Vol. I, 1989, the staff in the immediate lower grade with a minimum two years service, unless a longer length of service in the lower grade has been stipulated, will only be eligible for promotion. The condition of two years service should stand fulfilled at the time of actual promotion and not necessarily at the stage of consideration. The condition of two years service may be relaxed by the Railways with the personal approval of the General Manager (except in the case of running categories) whenever such relaxation is found to be inescapable in the interest of the administration subject to the condition that a minimum qualifying service of one year has been completed in the immediate lower grade.

While observing the above procedure, more particularly in cases where General Managers permit relaxation of two years service condition in the immediate lower grade, a situation may arise when an employee gets promoted even though he has not yet satisfactorily completed the prescribed period of probation which is uniformly two years in the recruitment grade and one year in the promotion grade, vide paragraphs 112 and 113 respectively in Section 'F', Chapter-I, IREM, Vol.-1, 1989, as incorporated vide ACS Nos. 58 and 124 respectively. It is clarified that it has not been and it is not the intention that an employee gets promoted to the next grade when he is still under probation and his suitability for retention in the relevant grade is under observation. The matter has accordingly been reviewed by the Ministry of Railways. It has been decided that while effecting promotion, it should be ensured that the employee concerned has successfully/satisfactorily completed the prescribed period of probation in the relevant feeder grade.

(This also disposes of the ICF's letter No.PB/RL/5/Vol.VII dt.10.01.2002)

92_2003 SERIAL CIRCULAR NO. 92 /2003


Copy of Board's letter No. E(W)96PS5-8/2 dt. 5.5.03 is published for information, guidance and necessary action. Board's letter dated 5-1-99 quoted therein was circulated under SC No. 53/99.

Copy of Board's letter No. E(W)96 PS5-8/2 dt. 5.5.03(RBE No. - /2003).

Sub: Provision of Companion in lieu of Attendant to senior citizen 1 Class/1-A post-retirement complimentary pass holders.

Ref: Railway Board's letter of even No. dt. 05.01.99. ---

It has come to the notice of Board that certain Railways are allowing Companion provided to senior citizen retired Railway employees/widows holding First Class/1-A post-retirement complimentary pass/widow pass to travel in higher class, instead of II/SL Class, on payment of difference of fare between II/SL class and higher class.

3. Companion allowed to First Class/1-A pass-holding Senior Citizen/widows and who are above the age of 65 years, is in lieu of Attendant. In terms of relevant provisions in the Pass Rules, Attendants have to travel in II/SL class only. Further, vide Rule 3(x) of Pass Rules, only pass-holders are allowed to travel in higher class. There is no provision either in the Pass Rules or in the instructions issued vide Board's letter dt. 05.01.99 for companion to travel in higher class on payment of difference of fare. The practice of issuing tickets in higher class to companions, instead of entitled class, may therefore be stopped forthwith.


Circular letter No.P [R]299/IV Dated:27 -05-2003

Copy of Board's letter No. E(W)2003/WE-1/3 dt. 23.04.03 is published for information, guidance and necessary action. Board's letter dated 18-3-91 quoted therein was circulated under letter No. P[R]411 dated 15-9-93.

Copy of Board's letter No. E (W)2003/WE-1/3 dt. 23.04.03(RBE No. 70/2003). SC No. 1 to MC 45

Sub: Homoeopathic/Ayurvedic Dispensaries under Staff Benefit Fund – Enhancement of honorarium of Physicians.

---1. In pursuance of recommendations of the Committee on Petitions of the Lok Sabha, Ministry of Railways have decided to revise the honorarium payable to the Physicians engaged by the Staff Benefit Fund Committees in the Homoeopathic/Ayurvedic Dispensaries as follows:-

Present Revised(a) Physicians engaged to work for Rs.3,000 p.m. Rs.4,500 p.m. around eight hours a day

(b) Physicians engaged to work for Rs.2,500 p.m. Rs.3,200 p.m.

around four hours a day

3. These orders would be effective from the year 2003-2004.

3. At present, the expenditure on homoeopathic/ayurvedic dispensaries, viz. Physicians' honorarium and subsidy on medicines, is met out of allocation provided under Staff Benefit Fund for the purpose, i.e. Rs.2.50 per capita. Any shortfall that may arise between the requirement of funds and the allocation under SBF for this purpose is met from the existing budget allotments under the head "Medical Services" (Authority Board's letter no.(W)90 WE1-24, dt.18.03.91)

4. The additional expenditure necessitated due to the revision in the honorarium of the physicians under these orders would also be met through re-appropriation from the head "Medical Services" as additional ad hoc contribution to the SBF, and the Medical Budget would be suitably augmented. In this connection, CPOs would advise CMDs about the additional funds required on this account so that the same could be reflected in the budgetary estimates.

5. In case of the Zonal Railways, expenditure on this account is chargeable to Demand No.,11(Staff Welfare & Amenities) Minor head "Medical Services" (Control and superindence at Headquarters and Divisions) . In case of Production Units, etc., the expenditure would be chargeable to corresponding heads of account.

7. This issues with the concurrence of Finance Directorate of the Ministry of Railways.



Copy of Board's letter No. F(E)III/2003/PF 1/1 dt. 02.05 .03 is published for information, guidance and necessary action.

Copy of Board's letter No.F(E)III/2003/PF 1/1 dt. 02.05.03(RBE No. 73/2003).

Sub: State Railway Provident Fund - Rate of interest during the year 2003-04.---

The accumulations at the credit of the subscribers to State Railway Provident Fund for the financial year beginning on 01.04.03 shall carry interest at the rate of 8% (Eight per cent) per annum.

3. In this connection a copy of Resolution No. F5(1)-PD/2003 dt. 12.3.03 received from the Ministry of Finance (Dept. of Economic Affairs) is also enclosed for inf. and guidance.

Copy of Ministry of Finance & Company Affairs (Department of Economic Affairs) New Delhi, Resolution No.F.5(1)-PD/2003 dated 12th March 2003 (Published in Part I Section 1 of Gazette of India).

R E S O L U T I O NIt is announced for general information that during the year 2003-2004, accumulations at the credit of

subscribers to the General Provident Fund and other similar funds shall carry interest at the rate of 8% (Eight per cent) per annum. This rate will be in force during the financial year beginning on 01.04.2003. The funds concerned are:

11. The General Provident Fund (Central Services)12. The Contributory Provident Fund (India).13. The All India Services Provident Fund.14. The State Railway Provident Fund.15. The General Provident Fund (Defence Services).16. The Indian Ordnance Department Provident Fund.17. The Indian Ordinance Factories Workmen's Provident Fund.18. The Indian Naval Dockyard Workmen's Provident Fund.19. The Defence Services Officers Provident Fund.20. The Armed Forces Personnel Provident Fund.

3. Ordered that the resolution be published in Gazette of India.


Circular letter No.P [R]79 Dated: 03-06-2003

Copy of Board's letter No. F(E)I/2001/AL-29/2 dt.5/12.5.03 is published for information, guidance and necessary action.

Copy of Board's letter No. F(E)I/2001/AL-29/2 dt.5/12.5.03 (RBE No.76 /2003).

Sub: Washing Allowance to Dressers/Operation Theatre Assistants.

A doubt has been raised whether Washing Allowance shall be payable to Dresser/Operation Theatre Assistants who were previously in Group 'D' scales and have now been allowed Group 'C' scales.

The matter has been examined. None of the Group 'C' staff, except staff car drivers, are paid Washing Allowance. Accordingly, Board have decided that Washing Allowance being paid to those Dressers/Operation Theatre Assistants who have been allowed Group 'C' scales, as per Vth CPC recommendations, should be discontinued immediately i.e. w.e.f. 1.5.2003. Past cases, decided otherwise need not be reopened.


Circular letter No. P (PC)487/V/97/Pension/Vol.III Dated: 30-05-.2003

Copy of Board's letter No F(E)III/2002/PNI/29 dt.24.4.03 is published for information, guidance and necessary action. Board's letters dated 3.9.2002, 8.5.98, 30/11/98. 17.12.98, 18.7.2001 and 3.9.02 quoted therein were circulated as 181/02, 152/98,16/99, 26/99, 194/01 and 181/02 .

.Copy of Board's letter No.F(E)III/2002/PNI/29 dt. 24.4.03(PC-V/366, RBE No.67/2003).

Sub: Implementation of Government's decision on the recommendations of the 5th

Central Pay Commission - Revision of pension of pre and post - 1986 Pensioners/ Family pensioners etc. - Extension of date of submission ofApplication for revision of pension/family pension.

---In continuation of Board's letter No.F(E)III/2002/PNI/29 dt.3.9.02 extending the date of

submission of application for revision of pension/family pension of pre and post-1986 pensioners/family

pensioners upto 31.12.02, a copy of DOP & PW's O.M.No.45/86/97-P&PW(A) Part-III dt.26.3.03 extending the date of submission of application further upto 30th September, 2003 is circulated for information and guidance. These instructions will apply mutatis mutandis on the Railways also.

DOP&PW's O.M.No.45/86/97-PW(A) Part IV dt.8.5.98, 30.11.98 and 17.12.98 and O.M.No.45/86/97-P&PW(A)-Part III dt. 18.7.01 and 2.4.02 were circulated/adopted on the Railways vide Board's letters No.F(E)III/98/PNI/11 dt.5.6.98, 23.12.98, F(E)III/98/PNI/29 dt.15.1.99 and letters No.F (E)III/2000/PNI/61 dt.23.8.01 and F(E)III/2002/PNI/29 dt.3.9.02 respectively.

Copy of Ministry of Personnel, Public Grievances and Pensions, Department of Pension and Pensioners' Welfare's Office Memorandum No.45/86/97-P&PW(A)-Part-III dated 26th March 2003

Sub: Implementation of Government's decision on the recommendations of the 5th Central Pay Commission - Revision of Pension of pre and post-1986 pensioners/family pensioners etc. - Extension of date of submission of application for revision of pension/family pension.

---

The undersigned is directed to refer this Department's OM of even number dated 02.04.02 extending the date of submission of applications for revision of pension/family pension of pre-1986 pension/family pensioners upto 31.12.02. Representations have been received in this department for extending the date for submission of applications beyond 31.12.02. The matter has been considered in this department and it has been decided to extend the date of submission of application for revision of pension/family pension in such cases upto 30.09.03. However, Defence civilian pensioners will continue to be governed by orders issued by the Ministry of Defence.

Similarly it has also been decided to extend the date of submission of applications for revision of pension/family pension with reference to this department's OM No.(1)45/86/97-P&PW(A)-Part IV dt.08.05.98 read with OM dt.30.11.98 and dt.17.12.98 for submission of applications by the pensioners covered under these OM upto 30.09.03.

Ministry of Agriculture etc. are requested to bring the contents of these orders to the notice of heads of Departments/Controller of Accounts, Pay and Accounts Officer and attached and Subordinate Offices under them on top priority basis. All Pension Disbursing Authorities are also advised to prominently display these orders on their notice boards for the benefit of the pensioners/family pensioners.



Copy of Board's letter No. F(E)III/2003/PN1/13 dt.5.5.03 is published for information, guidance and necessary action. Board's letter dated 8.4.85 quoted therein was circulated as S.C.No. 70/85.

Copy of Board's letter No. F(E)III/2003/PN1/13 dt.5.5.03 (RBE No.75 /2003).

Sub: Mobility of personnel between Railways and Autonomous Bodies - Counting of past service - discharging of DCRG liability by Autonomous bodies where pension scheme is not in operation.

Detailed instructions regarding mobility of personnel between Railways and Autonomous Bodies and counting of past service for pension were circulated on the Railways vide Board's letter No.F(E)III/84/PN1/4 dt.8.4.85 on the basis of O.M.No.28/10/84-Pension Unit dt.29.8.84 issued by Department of Personnel and Administrative Reforms. With reference to the said O.M.dt.29.8.84, Department of Pension & Pensioners' Welfare have now issued further instructions vide their O.M.No.28/19/2002-P&PW(B) dt.19.2.2003 which is circulated for information and guidance as the instructions contained therein apply mutatis-mutandis on the Railways also.

Copy of Ministry of Personnel, Public Grievances & Pensions, Department of Pension & Pensioners Welfare's O.M.No.28/19/2002-P&PW(B) dated 19.2.2003.

Sub: Mobility of personnel between Central Government Deptt. and Autonomous Bodies -Counting of past service - discharging of DCRG liability by Autonomous bodies where pension scheme is not in operation.

Instructions relating to mobility of personnel between Central Government Departments and autonomous bodies and counting of past service came into existence by issue of DP&AR's O.M.28/10/84-PU dated 29.8.1984. There were various conditions laid down in above order which are required to be fulfilled to make an employee eligible for counting of past service. Para 3 (b) of above O.M. provided procedure to be followed on mobility of personnel to and from a body where pension scheme is not in operation. It has been provided in para-3(b)(i) that on mobility of personnel from an autonomous body governed by CPF Scheme to another similar body, the amount of employees subscription in CPF, employers share of CPF plus interest may be transferred to his new provident fund account with the consent of that body. Para-3(b)(ii) of above order provides that on mobility of employee from autonomous body governed by CPF Scheme to Central Government Department, that body will pay employers share of CPF contribution to the Government Department. The Government employees who were in service on 1.1.1986 and who were governed by CPF Scheme were made entitled for DCRG. In view of above, this Department has been receiving references from various Ministries whether on mobility of personnel from autonomous body governed by CPF scheme, that body will be required to discharge DCRG liability to the Government/new autonomous body, as the case may be, for the purpose of counting of past service or not.

2. This matter has been considered and the President has been pleased to decide that in the cases of mobility of personnel, with proper consent from autonomous bodies governed by CPF Scheme to Government Department or another Autonomous Body, the parent Autonomous Body will be required to discharge pensionary/terminal liability, for the purpose of counting of past service as under:

In the cases of mobility of personnel from autonomous bodies where CPF Scheme is in operation to other similar autonomous bodies, besides transferring CPF to new autonomous body, previous autonomous body will be required to discharge pro-rata DCRG liability to new body.

In the cases of mobility of personnel from autonomous bodies where CPF Scheme is in operation to Government Departments or autonomous bodies where pension scheme is in operation, the previous body will be required to transfer employers share of CPF contribution plus pro-rata DCRG liability to new Department or body.

3. Para-3(b) of the DP&AR's O.M.No.28/10/84-PU dated 29.8.1984, as amended from time to time, may be treated as amended to the extent indicated in this Office Memorandum. All other conditions laid down in the above order will remain unaltered.

4. These orders will be applicable in the cases of mobility of personnel w.e.f. 1.1.1986 and parent Autonomous Body will be required to transfer DCRG liability for the entire period of service rendered by the employee in that body, alongwith employers share of CPF contribution.

5. This issues with the approval of Ministry of Finance vide their I.D.No.486/E.V/2002 dated 2.8.2002 & with the concurrence of office of Comptroller & Auditor General of India vide their I.D.No.233-Audit(Rules)51-2001 dated 26.11.2002.



Copy of Board's letter No. 99/E(RRB)25/11 dt .8.5.03 is published for information, guidance and necessary action. Board's letters dated 27.11.2001 and 17.1.03 quoted therein were circulated as SC Nos.270/01 and 36/03.

Copy of Board's letter No. 99/E(RRB)25/11 dt .8.5.03 (RBE No.80 /2003) RRCB No.: 9/03.

Sub: Recruitment to Group 'D' posts.Ref: Board's letter No.99/RRB/25/11 dated 27.11.2001.

After re-organization of Zonal Railway(s)/Division(s) and creation of 7 new Zonal Railways and 8 Divisions, jurisdiction of Railway Recruitment Boards has been revised vide RRCB No.8/2003 dated 28.3.2003.

Accordingly, Annexure-I to Board's letter dated 27.11.2001 referred to above indicating Nodal and Participating RRBs for recruitment of Group 'D' categories of staff has been modified.

Recruitment for Group 'D' posts will be done by RRBs as per the revised jurisdiction given in Annexure-I.

Further, item 10 of Annexure II containing guidelines for Recruitment of Group 'D' has also been revised as under:

Existing Item 10 of Annexure II RevisedExisting directives for obtaining Board's prior approval for filling up Group 'D' vacancies through open market recruitment will continue to apply.

Instructions have been issued vide Board's letter No. E(NG)II/91/RR-1/21 dated 17.1.2003 stipulating that Railways need not take prior approval of the Board while placing indents before the RRBs for open market recruitment in Group 'D'. However, open market recruitment to Group 'D' posts for Financial Year 2003-2004 is subject to Railway Board's letter no.(NG)II/2003/RR-5/3 dated 9.4.2003.

ANNEXURE-I

Revised list of Nodal RRBs indicating Divisions/Production Units catered by them for recruitment to Group 'D' categories of staff.

Nodal RRB Participating RRBs

Division/Production Units

Mumbai None HQ Office of Central Railway, Mumbai (CST), Bhusawal, Nagpur (CR), Sholapur & Pune Divisions.

Ahmedabad Mumbai HQ Office of Western Railway, Mumbai Central, Vadodara, Rajkot, Bhavnagar, Ratlam & Ahmedabad divisions.

Chandigarh Jammu - Srinagar HQ Office of Northern Railway, Delhi , Ambala, Lucknow (NR), Moradabad and Ferozepur divisions.DCW/RCF

Kolkata Malda HQ Office of Eastern Railway, Howrah, Sealdah, Asansol and Malda divisionsHQ Office of S.E.Railway & Kharagpur divisionOther than ST quota of DH Railway Section of Katihar division of N.F.Railway.CLW & Metro Railway

Chennai Trivandrum HQ Office of Southern Railway, Chennai, Madurai, Tiruchirapalli, Palghat & Trivandrum divisions.ICF

Gorakhpur None HQ Office of N.E.Railway, Lucknow (NER), Izatnagar & Varanasi divisionsRDSO

Guwahati Patna HQ Office of N.F.Railway, Alipurduar, Lumding, Tinsukia, Rangiya and Katihar divisions

Ranchi None Ranchi and Adra divisions of S.E.Railway ST Quota of Chakradharpur division of S.E.Railway Danapur, Mughalsarai and Dhanbad divisions of E.C.Railway andKatihar division of N.F.Railway.

Secunderabad None HQ Office of S.C.Railway, Hyderabad , Secunderabad, Guntakal, Vijayawada, Guntur and Nanded divisions.Waltair division of East Coast Railway

Ajmer None HQ Office of N.W.Railway, Jaipur, Ajmer, Jodhpur & Bikaner divisions

Patna Muzaffarpur HQ Office of E.C.Railway, Danapur, Mughalsari and Dhanbad divisions (except ST Quota of these three divisions) Samastipur & Sonpur divisions

Allahabad None HQ Office of N.C.Railway, Allahabad, Jhansi and Agra divisionsDLW

Bangalore None HQ Office of S.W.Railway, Hubli, Bangalore and Mysore divisions.Rail Wheel Factory

Bhopal None HQ Office of W.C.Railway, Jabalpur, Bhopal & Kota divisionsHQ Office of SEC Railway, Bilaspur, Nagpur (S.E.C.Railway) & Raipur divisions

Bhubaneswar Ranchi HQ Office of East Coast Railway, Kurda Road & Sambalpur divisions.Chakradharpur division of S.E.Railway (Except ST Quota.


Circular letter No.P [PC]487/V/97/DA Dated: 02 -06-.2003

Copy of Board's letter No.PC-V/97/1/9/6 dated 6.5.2003 is published for information, guidance and necessary action. Board's letters dated 27.11.03, 18.8.98, 2.8.2000, 31.12.97 and 5.8.99 quoted therein were circulated as 1/03, 56/02, 176, 20/98, 44/98 and 212/98

Copy of Board's letter No.Pc-V/97/1/9/6 dated 6.5.2003 (PC-V/369,RBE No.74 /2003).

Sub: Grant of Dearness Relief to Railway Pensioners/Family Pensioner - Revised rates effective from 01.01.2003.

A copy of Office Memorandum No.42/2/2003-P&PW(G) dated 10.04.2003 of Ministry of Personnel, Public Grievances & Pensions (Department of Pension and Pensioners' Welfare) on the above subject is sent herewith for your information and necessary action a. As stated in para 2 thereof, these orders will apply to Railway pensioners also.

A concordance of various instructions and orders referred to in the enclosed office memorandum with reference to corresponding Railway instructions is indicated below:-S.No.

Para No. No.& date of Deptt.of Pension & Pensioners' Welfare's O.M.

No.& date of Corresponding orders issued by Railway Board

1. 1. 42/2/2002-PPW(G) dtd.31.10.2002

PC-V/97/I/96 dated 27.11.2002 (RBE No.214/2002, S.No.PC-V/359)

2. 2. 23/1/97-P&PW(B) dt.23.2.98 N.A.3. 3. 4/59/97-P&PW(D) dt.14.7.98

4/29/99-P&PW(D) dt.12.7.2000

F(E)III/96/PN1/9 dt.18.8.98

4. 4&5 45/52/97-P&PW(E) dt.16.12.97

iii) F(E)III/97/PN1/Ex-gratia/3 dt.31.12.97 (RBE No.194/97, S.No.PC-V/28)

iv) F(E)III/97/PN1/Ex-gratia/5 dt.27.1.98 (RBE No.19/98, S.No.PC-V/38)

5. 7. 45/73/97-P&PW(G dt.2.7.99 F(E)III/99/PN1/21 dt.5.8.99

Copy of Ministry of Personnel, Public Grievances & Pensions, Department of Pension & Pensioners Welfare's Office Memorandum No.42/2/2003-P&PW(G) dated 10.4.2003.

Sub: Grant of dearness relief to Central Government pensioners/family pensioners - Revised rate effective from 01.01.2003.

The undersigned is directed to refer to this Department's OM No.42/2/2002-P&PW(G) dated 31.10.2002 sanctioning the installment of dearness relief admissible from 1.7.2002 and to say that the President is pleased to decide that dearness relief shall be paid to the Central Government Pensioners/Family Pensioners to compensate them for the rise in cost of living beyond average Consumer Price Index 306.33 (as on 01.01.1996) at the rate of 55% w.e.f. 01.0.1.2003 in supersession of the rate mentioned in the OM dated 31.10.2002 referred to above.

13. These orders apply to (I) All Civilian Central Government Pensioners/Family Pensioners (ii) The Armed Forces Pensioners, Civilian Pensioners paid out of the Defence Service Estimates, (iii) All India Service Pensioners (iv) Railway pensioners and (v) The Burma Civilian pensioners/family pensioners and pensioners/family of displaced Government pensioners from Pakistan, who are Indian Nationals but receiving pension on behalf of Government of Pakistan, who are in receipt of ad-hoc ex-gratia allowance of Rs.1275/- p.m. in terms of this Department's OM No.23/1/97-P&PW(B) dated 23.02.1998.

14. Central Government Employees who had drawn Lumpsum amount on absorption in a PSU/Autonomous body and have become eligible to restoration of 1/3rd commuted portion of pension as well as revision of the restored amount in terms of this department's OM No.4/59/97-P&PW(D) dated 14.07.1998 will also be entitled to the payment of DR @ 55% w.e.f. 01.01.2003 on full pension i.e. the revised pension which the absorbed employee would have received on the date of restoration had he not drawn lumpsum payment on absorption subject to fulfilment of the conditions laid down in Para 5 of the O.M. dated 14.07.98. In this connection, instructions contained in this Deptt.'s O.M.No.4/29/99-P&PW(D) dated 12.07.2000 refer.

15. The surviving CPF beneficiaries who had retired from service between the period 18.11.1960 to 31.12.1985 and are in receipt of Ex-gratia @ Rs.600/- p.m. with effect from 01.11.1997 under this Department's O.M.No.45/52/97-P&PW(E) dated 16.12.1997 are entitled to Dearness Relief @ 55% w.e.f. 01.01.2003.

16. The following categories of CPF beneficiaries who are in receipt of Ex-gratia payment in terms of this department's OM No.45/52/97-P&PW(E) dated 16.12.1997 will be paid DR @ 47% w.e.f. 01.01.2003.

(iii) The widows and dependent children of the deceased CPF beneficiary who had retired from service prior to 01.01.1986 or who had died while in service prior to 01.01.1986 and are in receipt of Ex-gratia payment of Rs.605/- p.m.

(iv) Central Government Employees who had retired on CPF benefits before 18.11.1960 and are in receipt of Ex-gratia payment of Rs.654/-, Rs.659/-, Rs.703/- and Rs.965/-.

17. Payment of dearness relief involving a fraction of a rupee shall be rounded off to the next higher rupee.

18. Other provisions governing grant of dearness relief in respect of employed family pensioners and re-employed Central Government Pensioners will be regulated in accordance with the provisions contained in this Department's OM No.45/73/97-P&PW(G) dated 02.07.1999. The provisions relating to regulation of DR where pensioner is in receipt of more than one pension will remain unchanged.

19. In the case of retired Supreme Court and High Court Judges necessary orders will be issued by the Department of Justice separately.

20. It will be the responsibility of the pension disbursing authority, including the nationalised banks, etc. to calculate the quantum of dearness relief payable in each individual case.

21. The offices of Accountant General and Authorised Public Sector Banks are requested to arrange payment of relief to pensioner etc. on the basis of above instructions without waiting for any further instructions from the Comptroller and Auditor General of India and the Reserve Bank of India in view of letter No.528-TA,II/84/80-II dated 23/04/1981 of the Comptroller and Auditor General of India addressed to all Accountant Generals and Reserve Bank of India Circular No.GANB No.2958/GA-64(ii)(CGL)/81 dated the 21st May,1981 addressed to State Bank of India and its subsidiaries and all Nationalised Banks.

22. In their application to the employees belonging to Indian Audit and Accounts Department these orders issued on consultation with the C&AG.

23. This issues with the concurrence of Ministry of Finance, Department of Expenditure vide their U.O.No.266/EV/2003 dated 8th April,2003.


Circular letter No.P (PC)487/V/Imp/97/Vol.IV Dated: 02 -06-2003

Copy of Board's letter No.PC-V/97/1/C/I(Gp.B) dt.30.4.03 is published for information, guidance and necessary action.

Copy of Board's letter No.PC-V/97/1/EC/I(Gp.B) dt. 30.4.03(RBE No.72/2003, PC-V/368)).

Sub: Amendment to the Railway Services(Revised Pay) Rules, 1997.---

Gazette Notification with G.S.R. No.357 (E) dt.25.4.03 (RBE No.69/2003, S.No.C-V/367) regarding amendment to the Railway Services Revised Rules, 1997, effective from 25.4.03, is enclosed herewith for necessary action.

MINISTRY OF RAILWAYS (Railway Board) NOTIFICATION RBE NO.69/2003 New Delhi, the 25th April, 2003

G.S.R.357(E) - In exercise of the powers conferred by the proviso of Article 309 of the Constitution, the President hereby makes the following rules in Amendment to the Railway Service(Revised pay) Rules, 1997 namely:-

1.(1) This rules may be called Railway Services(Revised Pay) Amendment Rules, 2003. (2) They shall come into force on the ;date of publication of this notification in the

Official Gazette.2.Below Note 5 in the First Schedule to the Railway Services(Revised Pay) Rules, 1997, Note 6 may be inserted as under:--

"(6)In the case of Group 'B' officers of all Organised Services other than Accounts Department of the Railways, the revised scale S-14(Rs.7500-12000) will be operated to the extent of 20% of the total No. of Group 'B' officers on roll, including the group 'B' officers already officiating in senior scale of Rs.10000-15200 on ad-hoc basis. The revised scale S-15(Rs.8000-13500) will be operated to the extent of 80% of the Group 'B' officers on roll including the Group 'B' officers officiating in senior scale on ad-hoc basis. The posts in the grade Rs.8000-13500 will be filled from amongst Group 'B' officers in the grade Rs.7500-12000 with a minimum of three years of regular service in Group 'B'. For this purpose, the Group 'B' officers officiating in senior scale on adhoc basis will as be notionally placed in the grade Rs.8000-13500 while continuing to officiate in senior scale. The number of posts to be operated in the scale Rs.8000-13500 will be determined in reference to the Group 'B' officers on roll including Group 'B' officers officiating in senior scale adhoc basis as on the date of this notification for the purpose of placement in the grade Rs.8000-13500 initially, and as on 1 st January and 1st July of each year for the year 2004 and subsequent years."

Explanatory Memorandum

The Railway Services(Revised Pay) Amendment Rules, 2003 have been made to extend the benefit of the recommendations made by the Fifth Central Pay Commission, with respect to pay scales of Group 'B' Service of Accounts Department in the Railways, to all other Organized Railway Services.


Circular letter No.P [PC]487/V/Imp/97/Vol.IV Dated: 04 -06-2003

Copy of Board's letter No. E(P&A)I-2002/PS-5/PE.3 dt.12.5.2003 is published for information, guidance and necessary action. Board's letter dated 8.1.99, 19.4.99 and 5.7.2002 quoted therein were circulated as SC No.51/99, 115/99 and 136/02.

Copy of Board's letter No. E(P&A)I-2002/PS-5/PE.3 dt.12.5.2003 (PC-V/370,RBE No.79 /2003).

Sub: Revision of pay scales (Senior and Selection Scales) for primary School Teachers in Railway Schools - clarification.

Ref: Board's letter No.PC-V/98/I/11/26 dated 08.01.99, 19.04.99 and E(P&A)I-2002/PS-5/PE-3 dated 05.07.2002.

The Senior and Selection Grade scales of pay of Primary School teachers in the Railway School were revised vide Board's letter of even number dated 05.07.2002. It is clarified that these revised scales are applicable to the Miscellaneous categories of Teachers such as Music, Art, Craft, Physical Education teacher etc. whose scale of pay was equivalent to that of Primary School teachers, before issue of orders dated 05.07.2002.

These scales of pay are also applicable to Junior School teachers of Oak Grove School, Kharapani under Northern Railway.


102_2003

SERIAL CIRCULAR NO. 102 /2003 Circular letter No.P [R]227/XII Dated: 17 -06-2003

Copy of Board's letter No E(D&A)2002/RG 6-13 dt.14.5.03 is published for information, guidance and necessary action. Board's letter dated 5.11.92 quoted therein was circulated as SC No. 156/92.

Copy of Board's letter No. E(D&A)2002/RG 6-13 dt. 14.5.03 (RBE No. 83/2003).

Sub: Railway Servants (Discipline & Appeal) Rules, 1968 - Choice of Retired Railway Servants as Defence Assistant - Conditions

Regarding.

In terms of Item (iv) of para 1 of Board’s letter no.(D&A)92/RG6-148 dated 5.11.1992, a retired railway servant can act as a Defence Assistant in disciplinary cases in a maximum of five cases at a time. It has now been decided to enhanced the above ceiling to seven cases at a time. Accordingly, Item (iv) of para 1 of Board’s letter of 5.11.92 may be substituted as under:-

“The retired railway servant concerned should not act as a defence helper in more than seven cases at a time. The retired railway servant should satisfy the inquiring authority that he does not have more than seven cases at hand including the case in question”.

The above has the approval of the President.

103_2003

SERIAL CIRCULAR NO. 103 /2003 Circular letter No.P [R]184/IV Dated: -06-.2003

Copy of Board's letter No E(NG)I-2003/CR/2 dt. 12.5.2003 is published for information, guidance and necessary action. Board's letters dated 22.4.87, 16.12.99 and 12.4.2002 quoted therein were circulated as SC Nos. 112/87, 11/2000 and 71/2002, respectively.

Copy of Board's letter No. E(NG)I-2003/CR/2 dt. 12.5.2003 (RBE No.82/2003).SC No.13 to MC No.28Sub: Confidential Reports of non-gazetted staff.

Reference this Ministry’s letters no.(NG)I-86/CR/5 dated 22.4.1987, no.(NG)I-99/CR/1 dated 16.12.1999 and no.(NG)I-2002/CR/2 dated 12.4.2002 on the above subject.

It has been decided by the Board that with the objective of encouraging the use of Raj Basha, commendable work done by the staff in this area should be mentioned in the Annual Confidential Reports. For this purpose, an additional column "“Communication skill including remarks on commendable work done in Raj Bhasha"” should be included in part III of the Confidential report forms in item 3 of various Annexures as under:-

Annexures After the existing columns as columnAnnexure I 3(j) Communication skill including remarks on commendable work

done in Raj Bhasha.

Annexure II 3(i) Communication skill including remarks on commendable work done in Raj Bhasha

Annexure III 3(j) Communication skill including remarks on commendable work done in Raj Bhasha

Annexure IV 3(j) Communication skill including remarks on commendable work done in Raj Bhasha.

2.1 In Annexure V, the relevant column should be added after the existing column 7 as under:

Annexure V 7A: Communication skill including remarks on commendable work done in Raj Bhasha.

104_2003

SERIAL CIRCULAR NO.104_ /2003 Circular letter No.P [R]436/IREC II/III Dated: 17-06-2003

Copy of Board's letter No F(E)I/2003/AL-28/5 dt. 23.5.03 is published for information, guidance and necessary action. Board's letter dated 9.3.2000 quoted therein was circulated as SC No. 68/2000.

Copy of Board's letter No. F(E)I/2003/AL-28/5 dt. 23.5.03 (RBE No. 85/2003).

Sub: Reckoning of non-practicing Allowance (NPA) payable to Medical Officers - for the purpose of computation of TA entitlements including Composite Transfer Grant.

Ref: Board’s letter No.F(E)I/99/AL-28/14 dated 9.3.2000.

In exercise of the powers conferred by the proviso to Article 309 of the Constitution, the President is pleased to direct that Rule 1603 of Indian Railway Establishment Code, Vol.II/1990, First Reprint, may be amended as in the enclosed Advance Correction Slip No.52.

ADVANCE CORRECTION SLIP NO.52IREC,Vol.II, (First Reprint, 1990)

In Rule 1603 of R-II First Reprint, 1990 the following para (2) may be added below para (1):-

“2. Non-Practicing Allowance will be reckoned as Basic Pay for computing TA/DA entitlements including Composite Transfer Grant”.

105_2003

SERIAL CIRCULAR NO. 105 /2003 Circular letter No.P [R]535/IIDated: 19 -06-2003

Copy of Board's letter No. E(NG)I-2003/PM1/6 dt.23.5.03 is published for information, guidance and necessary action.

Copy of Board's letter No. E(NG)I-2003/PM1/6 dt. 23.5.03 (RBE No. 86 /2003).

Sub: Minimum service condition for promotion - Medically decategorised staff absorbed in Alternative post - Reg.

In terms of extant procedure, a person is required to render a minimum of two years service in the immediate lower grade for promotion. The procedure also provides that if a junior employee becomes eligible for promotion by virtue of his having completed two years service in the relevant grade, his senior will also be eligible for promotion even though the senior has not completed the minimum residency period of two years.

2. A question has been raised by NFIR whether a medically decategorised staff absorbed in alternative post has to complete the prescribed minimum service in the new cadre before he is considered eligible for promotion or whether the service rendered by him in his original cadre in the same or equivalent grade is to be reckoned towards the prescribed period of service in the relevant grade in the new cadre. It is clarified that while the prescribed period of service will be required to be completed in the new cadre, the procedure indicated above regarding eligibility of a senior with reference to eligibility of a junior, wherever necessary, will also apply in the case of promotion of medically decategorised staff absorbed in alternative posts.

106_2003

SERIAL CIRCULAR NO. 106 /2003 Circular letter No.P [R]96/I Dated: 19-06-2003

Copy of Board's letter No E(MPP)2003/6/5 dt. 8.5.2003 is published for information, guidance and necessary action

Copy of Board's letter No. E(MPP)2003/6/5 dt. 8.5.2003 (RBE No. 81/2003) SC 2 to MC 8

Sub: Rebates to the Graduates of State Council of Vocational Training under the Apprentice Training Scheme.

Please find enclosed herewith a copy of a Notification issued by the Directorate General of Employment & Training, Ministry of Labour’s letter regarding allowing rebate to the graduates of State Vocational Training under the Apprenticeship Training Scheme. The same may be implemented wherever Apprentices are trained under Apprentices Act, 1961.

NOTIFICATIONNew Delhi, the 25th February, 2003.

G.S.R. 102 - In exercise of the powers conferred by sub-section (1) of section 37 of the Apprentices Act, 1961 ( C of 1961), the Central Government, after consulting the Central Apprenticeship Council hereby makes the following rules further to amend the Apprenticeship Rules, 1992, namely:- 1.(1) These rules may be called the Apprenticeship (Amendment) Rules, 2003. (2) They shall come into force on the date of their publication in the Official Gazette.2. In the Schedule I-B to the Apprenticeship Rules, 1992, after the existing entries, the following shall

be inserted, namely:-

TABLEBoard/State Trade Trade/Subject fields Trade(s) in the category Period of

Council of Technical Education/

Other Authority

Test/Examination

of trade Apprentices Apprentice-ship Training

“State Council for Vocational Training and Vocational Examination Board, Gujarat State

State Trade Test

Machinist (Grinder)Refrigeration and air-conditioning Mechanic

Draughtsman (Civil)Draughtsman (Mechanical)Electronic MechanicSurveyorInstrument Mechanic(Chemical Plant)

Attendant Operator(Chemical Plant)

Laboratory Assistant(Chemical Plant

Mechanic Maintenance(Chemical Plant)ElectricianInstrument MechanicSheet Metal WorkerPlastic Processing OperatorHair and Skin CarCarpenterWelder (Gas and Electric)Mechanic (Diesel)Desk Top Publishing Operator

Dress MakingFitterTurnerMachinistWiremanMechanic (Motor Vehicle)Mechanic TractorPlumberBook BinderEmbroidery and needle Work

Machinist (Grinder)Refrigeration and Air-Conditioning Mechanic

Draughtsman (Civil)Draughtsman(Mechanical)Electronics MechanicSurveyInstrument Mechanic(Chemical Plant)Instrument Mechanic(Chemical Plant)

Attendant Operator(Chemical Plant)Attendant Operator(Chemical Plant)

Laboratory Assistant(Chemical Plant)Laboratory Assistant(Chemical Plant)

Mechanic Maintenance(Chemical Plant)ElectricianInstrument MechanicSheet Metal WorkerPlastic Processing OperatorHair and Skin CarerCarpenterWelder (Gas and Electric)Mechanic (Diesel)Desk Top Publishing Operator

Dress MakerFitterTurnerMachinistWiremanMechanic(Motor Vehicle)Mechanic TractorPlumberBook BinderEmbroidery and needle

2 years2 years

2 years2 years2 years2 years2 years(for 10th pass)1 yr & 3 mths

(for B.Sc.Pass)

2 years (for 10th

pass)1 yr & 3 mths for B.Sc.Pass)

2 years(for 10th Pass)1 yr & 3 mths for B.Sc.Pass)2 years

2 years2 years2 ½ years1 ½ years1 ½ years2 ½ years1 ½ years2 ½ years1 ½ years

1 ½ years2 years2 years2 years2 years2 years2 ½ years2 ½ years

Painter GeneralPattern Maker

WorkerPainter GeneralPattern Maker

1 ½ years1 ½ years2 years2 years

State Council for Vocational Training, Rajasthan, Jodhpur

State Trade Test


Draughtsman (Civil)

Electronic MechanicSurveyorElectricianPlastic Processing OperatorCarpenterWelder Mechanic (Diesel)Dress MakingFitterMachinistWiremanMechanic (Motor Vehicle)PlumberMechanic TractorPump Operator-cum-MechanicEmbroidery and Needle Work


Draughtsman (Civil)

Electronic MechanicSurveyorElectricianPlastic Processing OperatorCarpenterWelder [Gas & Electric)Mechanic (Diesel)Dress MakerFitterMachinistWiremanMechanic (Motor Vehicle)PlumberMechanic TractorPump Operator-cum-MechanicEmbroidery and Needle Worker

2 years

2 years

2 years2 years2 years1 ½ years2 ½ years1 ½ years2 ½ years1 ½ years2 years2 years2 years2 years2 ½ years2 ½ years1 ½ years

1 ½ years

State Council for Vocational Training Bihar, Patna

State Traded Test

Mechanic Tractor

Draughtsman (Civil)

Draughtsman (Mechanical)Electronics MechanicSurveyorElectricianPlastic Processing OperatorMechanic (Diesel) FitterRefrigeration and Air-Conditioning MechanicInstrument MechanicBook BindingMechanic (Motor Vehicle)Watch and Clock Repairer

Mechanic Tractor

Draughtsman (Civil)

Draughtsman (Mechanical)Electronics MechanicSurveyorElectricianPlastic Processing OperatorMechanic (Diesel) FitterRefrigeration and Air-Conditioning MechanicInstrument MechanicBook BindingMechanic (Motor Vehicle)MechanicWatch and Clock

2 ½ years

2 years

2 years2 years2 years2 years1 ½ years2 ½ years2 years2 years

2 years1 ½ years2 years2 years

State Council for Vocation

Final Trade Test of Crafts

Mechanic RefrigerationAnd Air-conditioningDraughtsman(Civil)Electronic Mechanic

Refrigeration And Air-conditioning MechanicDraughtsman(Civil)Electronics Mechanic

2 years

2 years2 years

al Training Goa, Panji

men ElectricianWelderMechanic (Diesel)FitterMechanic (Motor Vehicle)Desk Top Publication OperatorHair and Skin CareMechanic Tractor

ElectricianWelder(Gas and Electric)Mechanic (Diesel)FitterMechanic (Motor Vehicle)Desk Top Publishing OperatorHair and Skin CareTractor Mechanic

2 years1 ½ years2 ½ years2 years2 years1 ½ years1 ½ years2 ½ years

State Council of Vocational Training, Madhya Pradesh, Jabalpur

Trade Test under State Council of Vocational Training

Mechanic RefrigerationAnd Air-conditioningElectronic ElectricianWelderMechanic (Diesel)FitterMotor MechanicPlastic ProcessingOperatorPlumberWiremanInstrument MechanicCarpenter

RefrigerationAnd Air-conditioning MechanicElectronics MechanicElectricianWelder (Gas & Electric)Diesel MechanicFitter Mechanic (Motor Vehicle)Plastic ProcessingOperatorPlumberWiremanInstrument MechanicCarpenter

2 years

2 years2 years1 ½ years2 ½ years2 years2 years1 ½ years

2 ½ years2 years2 years2 ½ years

State Council for Vocational Training, Chennai, Tamil Nadu

State Council for Vocational Training Trade Test

Data Preparation andComputer Software

ElectricianMechanic (Diesel)WelderMechanic (Motor Vehicle)PlumberFitterDesk Top Publishing OperatorMechanic RefrigerationAnd Air-conditioning

Data Preparation andComputer Software ElectricianMechanic (Diesel)Welder (Gas & Electric)Mechanic (Motor Vehicle)PlumberFitterDesk Top Publishing OperatorRefrigeration And Air-conditioning Mechanic

1 ½ years

2 years2 ½ years1 ½ years2 years2 ½ years2 years1 ½ years

2 years

107_2003

SERIAL CIRCULAR NO. 107 /2003Circular letter No.P [R]54/VI Dated: 18 -06-2003

Copy of Board's letter No E(P&A)II-2002/HRA-4 dt. 9.5.03 is published for information,

guidance and necessary action. Board's letters dated 16.5.88, 14.2.96, 12.7.99, 16.3.2000 and 16.10.2002 quoted therein were circulated as SC No. 81/88, 44/96, 178/99, 80/2000 and 225/02, respectively.

Copy of Board's letter No. E(P&A)II-2002/HRA-4 dt.9.5.03 (RBE No.78/2003).

Sub: Admissibility of House Rent Allowance in the event of non-acceptance or surrender of railway residential accommodation.

Ref: Board’s letters No.(i) E(P&A)II-87/HRA-15 dated 16.5.1988, (ii) E(P&A)II-95/ HRA-3 dated 14.2.1996, (iii) E(P&A)II-99/HRA-2 dated 12.7.1999 & 16.3.2000, and (iv) No. E(P&A)II-2002/HRA-4 dated 16.10.2002.

Attention is invited to Board’s letters quoted above delegating powers to the General Managers and other heads of organisations directly controlling allotment of quarters to railway servants for sanction of House Rent Allowance in accordance with the prescribed conditions to the categories of railway employees specified therein. This delegation of powers was valid upto 31.3.2003.

2. The question of renewing this delegation of powers beyond 31.3.2003 has been engaging the attention of the Board. On the basis of the reports received from the Zonal Railways and Production Units, the matter has been considered and the Board have decided to renew the sanction contained in para 5 of their letter dated 16.5.1988 ibid and as amended/modified from time to time, w.e.f. 1.4.2003 upto 31.3.2010 whereafter the question of renewing this delegation will be considered by the Board and a fresh sanction, if necessary, issued on the basis of reports received from the General Managers etc. directly controlling allotment of quarters, in regard to the position of availability of railway accommodation under their control.

3. In case at any point of time it transpires that some accommodation is likely to remain vacant/un-occupied due to lack of demand, it should be made compulsory to submit applications for such types where there is surplus accommodation and consequently, the employees entitled for such types would not be eligible to draw House Rent Allowance.

4 This delegation is also subject to the over-riding condition that these orders are liable to be withdrawn/modified at any time during this period, if it is considered necessary by the Board to do so.

This has the approval of the President and issues with the concurrence of the Finance Directorate of the Ministry of Railways.

108_2003

SERIAL CIRCULAR NO. 108 /2003 Circular letter No.P [PC]487/V/97/Pension/Vol.III. Dated: 23 -06-2003

Copy of Board's letter No. F(E)III/2000/PN1/57 dt.20.5.03 is published for information, guidance and necessary action. Board's letter dated 25.2.2002 quoted therein was circulated as S.C.No.42/02.


Sub: Implementation of Government's decision on the recommendations of the 5th Pay Commission - instructions of provisions regulating pension/ commutation of pension - Clarification regarding gratuity.

….

A copy of DOP&PW's O.M.No.45/86/97-P&PW(A) dt.18.2.2003 on the above mentioned subject is circulated for information and guidance. These instructions will apply mutatis mutandis on the Railways also.

DOP&PW's O.M.No.7/1/95-P&PW(F) dt.14.7.1995 and O.M.No.45/86/97-P&PW(A) dt.4.12.2001 referred to therein were adopted for circulation on the Railways vide Board's letter No.PC-V/95/DCRG dt.8.8.1995 and No.F(E)III/97/PN1/22 dt.25.2.2002 respectively. CCS(Pension) Rules,1972 correspond to the Railway Services (Pension) Rules,1993.

Copy of Ministry of Personnel, PG and Pensions, Department of Pension & Pensioners' Welfare's O.M.No.45/86/97-P&PW(A) dtd.18.2.2002.

Sub: Implementation of Government's decision on the recommendations of the 5th Pay Commission - instructions of provisions regulating pension/ commutation of pension - Clarification .

The undersigned is directed to say that a number of representations have been received seeking extension of applicability of the definition of emoluments to include DA with the basic pay to pre-1996 retirees after issue of this Department's OM of even number dated 4.12.2001. The following points are clarified:-

iii. The 5th CPC in its Second Interim Report had recommended that Dearness Allowance linked to average All India Consumer Price Index (AICPI) 1201.66 as on 1.7.1993 had to be treated as Dearness Pay for reckoning emoluments for the purpose of Death-cum-Retirement Gratuity under CCS(Pension) Rules,1972 and ceiling on DCRG enhanced from Rs.1 lakh to Rs.2.50 lakhs. This recommendation was to be implemented w.e.f. 1.4.1995. After accepting the recommendation by the Government O.M.No.7/1/95-P&PW(F) dated 14.7.1995 was issued which will be effective only from 1.4.1995.

iv. The Final Recommendations of 5th CPC took effect only from 1.1.1996 and this date was accepted by the Government. As such inclusion of DA in the definition of emoluments for all kind of gratuity and ceiling on DCRG enhanced from Rs.2.50 to Rs.3.50 lakhs, will be only with effect from 1.1.1996.

This issues with the concurrence of Department of Expenditure vide their UO No.934/EV/2000 dt.29.1.2003.

109_2003


Copy of Board's letter No. E(RRB)2003/25/7 dt.4.6.03 is published for information, guidance and

necessary action.

Copy of Board's letter No. E(RRB)2003/25/7 dt.4.6.03 (RBE No.90 /2003).

Sub: Procedures to be adopted for RRBs -Recommendations by High Level Committee on Psycho-Testing on Indian Railways.

Ref: Board's letter no.(RRB)-2000/23/9 dated 13.10.2000.

The recommendations in respect of procedures for adoption by RRBs as made by High Level Committee on Psychotesting on Indian Railways have been considered and approved by the RRCB as under:-

v. Psycho Test for the 'identified categories' should be continued both 'at the time of recruitment' as well as at the stage of 'in service promotion'. However, instead of calling it 'Psycho-Test', it should, henceforth, be named as 'Aptitude Test'.

vi. The following categories of staff and stages only are recommended for Aptitude Test for the time being.Direct Recruitment At the stage of In-service Promotion(c) ASM(d) Assistant Driver (Diesel/Electric)(c) Motorman (EMU/ MEMU/DMU)

(e) ASM(f) Assistant Driver(Diesel/Electric)(g) Motorman (EMU/MEMU/DMU)(h) For deployment of High Speed Driver [beyond

110 KMPH](It need not be given to drivers of Rajdhani/Shatabdi Express running at lower speeds; but drivers running even non-Shatabdi/Rajdhani trains running over 110 Kmph should be subjected to the test)

vii. Out of both the components i.e. Written Test & Aptitude Test, for selection for the safety category the Written Test will contain 100/110/120/140 questions i.e. maximum marks 100/110/120/140, which would be converted to 70 marks base and Aptitude Test of 30 marks maximum. Marks obtained in written test should be added to marks obtained in Aptitude Test to prepare a combined merit list on basis of total marks of 100. However, a candidate is required to obtain minimum qualifying pass marks in written test. A candidate who fail to obtain minimum qualifying marks in written test would not be called for "Aptitude Test". Further a candidate must obtain minimum laid down qualifying marks on basis of "aggregate of both the written and aptitude test" also.

viii. Ratio of candidates to be called for aptitude test vis-à-vis number of vacancies, would be as per instructions issued vide Railway Board letter no.(RRB)2000/23/9 dated 13.10.2000 for the time being. It may be reviewed after a year or so, if necessary, after gaining experience. Further ED/Psycho/RDSO confirmed that Test Batteries for administering "Aptitude Test" would be ready by July,2003. So any Employment Notice issued after 1.9.2003, should incorporate "Aptitude Test" in lieu of "Psycho Test" for the specified safety categories. All existing/on-going selections would be finalized as per Employment Notice already issued.

Instructions issued vide Railway Board's letter no.(RRB)2000/23/9 dated 13.10.2000, would continue to be followed.

110_2003


Copy of Board's letter No. E(G)98 QR1-10 dt.2.6.03 is published for information, guidance and

necessary action.

These instructions have already been circulated by the Railway Board under RBE No.208/98 circulated as Serial Circular No. 250/98 by the S.C.Railway.

Copy of Board's letter No. E(G)98 QR1-10 dt.2.6.03 (RBE No.89 /2003).

Sub: Retention of Railway quarter at the previous place of posting by the Railway Officers/staff posted as faculty of the Training Institutions.

The question of admissibility of the benefit of retention of Railway quarters at the previous place of posting in favour of the officers/staff posted as faculty members to the Training Institutions has been reviewed by the Board and it has been decided that officers and staff on their posting to Training Institutes as faculty members may be permitted to retain Railway quarters at the previous place of posting for a maximum period of two years from the date of relief on payment of normal rent/flat rate of licence fee.


111_2003

SERIAL CIRCULAR NO. 111 /2003 Circular letter No.P [R]473/VDated: 08 -07-2003

Copy of Board's letter No. . E(W)97PS5/1/62 dt.30.5.03 is published for information, guidance and necessary action. Board's letter dated 1.2.99 quoted therein was circulated as SC No.47/99.

Copy of Board's letter No. E(W)97PS5/1/62 dt.30.5.03 (RBE No.88 /2003).

Sub: Issue of 2nd Class 'A' Pass to eligible Railway employees.Ref: Board's letter of even No. dated 1.2.99

While prescribing pay limit for grant of First Class Pass to Railway employees consequent upon revision of pay scale under Fifth Central Pay Commission it was indicated in Board's letter dated 1.2.1999 that employees who are in pay scales Rs.5000-8000 and 5500-9000 and drawing pay of Rs.7250/- or above but less than Rs.7600/- shall be eligible for 2nd Class 'A' passes which shall be entitled to travel by AC 3-tier. It was also specified that 2nd Class 'A' Pass shall be of yellow colour.

2. It is clarified that Railway employees who have become eligible for issue of 2nd Class 'A' passes are actually entitled to Second Class pass only. Therefore, all the attributes of Second Class Passes shall also be applicable to 2nd Class 'A', Passes, with the additional facility that Second Class Pass holders are eligible to travel in 3-AC, in trains other than Rajdhani/Shatabdi expresses. Their entitlement in Jan Shatabdi trains, shall be the same as that of Second Class Pass holders. In Second Class 50 kg luggage for each adult and half that quantity for each child has been allowed. The same free luggage may be allowed in case of 2nd Class 'A' Passes also.

3. It is requested that necessary action to get the 2nd Class 'A' Passes in yellow colour printed may be taken early for issue to the eligible Railway employees.

4. This issues with the concurrence of Finance Directorate of Board's office.

112_2003

SERIAL CIRCULAR NO. 112 /2003 Circular letter No.P [R]473/V Dated: 11 -07-.2003

Copy of Board's letter No. E(W)97PS5-1/71 dt.30.5.2003 is published for information, guidance and necessary action. Board's letters dated 27.12.02 and 6.5.03 quoted therein were circulated as SC Nos.18/03 and 99/03, respectively.

Copy of Board's letter No. E(W)97PS5-1/71 dt.30.5.2003 (RBE No.87 /2003).

Sub: Grant of Privilege Passes/PTO to dependent relatives - Raising the income ceiling.


Consequent upon increase in Dearness Relief to pensioners/family pensioners, w.e.f. 1.1.2003 in terms of Board's Circular No.PC-V/97/I/9/6 dated 6.5.2003 a dependent relative in relation to a Railway servant as described in Railway Servants (Pass) Rules, 1986, shall be deemed to be wholly dependent on the Railway servant only if his/her income w.e.f. 1.1.2003 including pension, dearness relief in terms of Board's letter No.PC-V/97/I/9/6 dated 6.5.2003 does not exceed Rs.2325/- p.m. i.e. Rs.1500/- (pension/family pension) plus Rs.825/- (dearness relief on Rs.1500/-) or 15% of the pay of Railway servant, whichever is more.



Copy of Board's letter No. E(MPP)2001/6/2 dt.6.6.03 is published for information, guidance and necessary action. Board's letter dated 18.9.2001quoted therein was circulated as SC No.140/01.

Copy of Board's letter No. E(MPP)2001/6/2 dt.6.6.03 ( RBE No.96/2003)


In continuation of Board’s letter of even number dated 18.9.2001 (RBE No.98/2001) it has been decided that the allotment of trainees of ICF may be changed from

From ToMechanical Dept. Mechanical


----- ----16 29

Electrical Electrical


----- ----30 16




Copy of Board's letter No. E(RRB)/2002/25/32 dt.16.6.03 is published for information, guidance and necessary action. Board's letters dated 8.8.2002 and 22.11.02quoted therein were circulated as SC Nos.158/02 and 238/02, respectively.

Copy of Board's letter No. E(RRB)/2002/25/32 dt.16.6.03 ( RBE No. -/2003)

Sub: Review of examination fee for RRB examinations.Ref: Board’s letters no.(RRB)2002/25/32 dated 8.8.2002

(RBE No.133/2002 & RRCB No.2/99) and corrigendum dated 22.11.2002.

In partial modification of para 1(iii) of Board’s letters referred above, RRCB in their meeting held on 28.4.2003 have decided that the requirement of enclosing one stamped self addressed and one unstamped self addressed envelope for SC/ST/Ex-servicemen candidates be removed, as it would solve many problems associated with receipt, accountal, retrieval, re-writing of postal address and mailing of call letter in correct envelope with correct postal address.


Circular letter No.P[R]500/XIX dated 14-07-03

Copy of Board's letter No. F(E)III/95/PN1/1 dt.5.6.03 is published for information, guidance and necessary action. Board's letters dated 21.9.67, 18.2.70, 10.9.71, 23.6.73 and 7.4.95quoted therein were circulated as SC Nos.261/67, 58/70,259/71, 105/73 and 60/96, respectively.


Sub: Permanent transfer of Railway servants to Govt. Companies/Corporations – grant of retirement Benefits – clarification regarding date of admissibility of pro-rata pension, gratuity etc.

In terms of Board’s letter No.F(P)67/PN-1/18 dated 21.9.67, which was based on Ministry of Finance (Deptt. Of Expenditure) Office Memorandum No.F.24(12)EV/66 dated 16.6.67, permanent pensionable Railway servants were entitled to the payment of the pro-rata retirement benefits on absorption in Central Public Sector Undertakings on or after 21.9.67. In pursuance of the Supreme Court judgement in

T.S.Thiruvengadam Vs UOI, benefits of the letter dated 21.9.67 were also extended to pre-21.9.67 PSUs etc. absorbees vide Board’s letter No.F(E)III/95/PN1/1 dated 07.04.95.

As per the original order issued vide Board’s letter dated 21.9.67, pro-rata pension etc. payable in respect of service rendered under the Railway was disbursable only from the date the Railway servant would have normally superannuated had he continued in Railway service. Subsequently, Railway Board modified these orders vide their orders dated 18.2.70, 10.9.71 and 23.6.1973.

A number of references are being received seeking clarification with regard to interpretation of distinction between admissibility of payment and it’s disbursement. It is hereby clarified that the pro-rata pensionary benefits to the pre-21.9.67 PSUs etc. absorbees would accrue w.e.f. 21.9.67, if the absorbees fulfill all other conditions of the Board’s letter No.F(P)67/PN-1/18 dated 21.9.67, irrespective of the date of actual disbursement which may be in conformity with the order relevant at the time of absorption.

The Zonal Railways etc. are requested to process/settle the claims of Railway employees who were permanently absorbed in Central PSUs prior to 21.9.67 on the above basis.


Circular letter No.P [R]171/IIDated: 08 -07-2003

Copy of Board's letter No. 99-E(SCT)I/25/13 dt.20.6.03 is published for information, guidance and necessary action. Board's letters dated 30.6.99 and 7.8.02quoted therein were circulated as SC Nos.195/99 and 152/02, respectively.

Copy of Board's letter No. . 99-E(SCT)I/25/13 dt.20.6.03 ( RBE No.103/2003)

Sub: Reservation in promotion – Treatment of SC/ST candidates promoted on their own merit.Ref: Railway Board’s letter No.99-E(SCT)I/25/13 dated 07.08.2002.

Some of the Zonal Railways have raised doubts regarding Para (I) of the above quoted letter and sought a categorical clarification as to how the SC/ST candidates appointed by promotion on their own merit and not owing to reservation or relaxation of qualifications are to be adjusted in the post based roster.

In this context, it is clarified that in selection posts, SC/ST candidates who are selected by applying the general standard and whose names in the select list/panel appear within the number of unreserved vacancies are to be treated as selected on their own merit. For example, suppose there are a total of 10 vacancies for which a panel/select list is to be prepared. Out of them, six vacancies are unreserved and four are reserved for SCs/STs. First six candidates in the select list/panel who have been selected by applying the general standard will be adjusted against unreserved vacancies irrespective of the fact whether they or some of them belong to SC or ST category. SC/ST candidates selected for remaining

four reserved vacancies, whether selected on general standard or by giving relaxations/concessions as per existing instructions on the subject, shall be adjusted against reserved vacancies. Similarly, in case of non-selection promotions, SC/ST candidates who are senior enough to be within the number of unreserved vacancies and are included in the panel/selection list without getting any relaxation/concession will be treated as own merit candidates.

The clarifications issued vide Board’s letter No.97-E(SCT)I/25/24 dated 30.6.1999 are superseded by Board’s letter of even number dated 7.8.2002. The principles laid down vide Board’s letter of even number dated 7.8.2002 should be made applicable in all the promotions held after its issue.



Copy of Board's letter No. E(P&A)I-2002/EM-2 dated 11.6.03 is published for information, guidance and necessary action. Board's letters dated 3.9.91 14-5-98 and 10.5.02 quoted therein were circulated under letter No.P[R]464/MC/33 Dated 21.10.91, SC No. 126/98 and SC No.107/02.

Copy of Board's letter No. E(P&A)I-2002/EM-2 dated 11.6.03( RBE No.94/2003)

Sub: Re-employment of Railway servants after superannuation.Ref: 1. Board’s letter No.PC-66/EM-1/45 dated 27.7.1966. 2. Board’s letter no.(P&)I-91/EM-4/Master Circular dated 3.9.1991. 3. Board’s letter no.(P&A)1-98/RT-6 dated 14.5.1998. 4. Board’s letter no.(P&A)1-2000/EM-1, dated 10.5.2002

Attention is drawn to the instructions contained in Board’s letter No.PC-66/EM-1/45 dated 27.7.1966 and paragraph 4 of Master Circular No.33 circulated vide Board’s letter no.(P&A)1-91/EM-4/Master Circular, dated 3.9.91 which, inter-alia, stipulated that while ordinarily no extension of service/re-employment after superannuation, should be considered in the case of non-scientific/non-technical personnel for whom replacement is not difficult, 60 years of age should be considered as the dead-line where extension/re-employment is granted in public interest. It had also been laid down that in respect of Scientific and Technical personnel, who have been, granted re-employment, after superannuation, warranted by public interest, 62 years of age should be observed as the limit upto which they can be continued.

2. The retirement age of all the Railway servants had been enhanced to 60 years in terms of the accepted recommendations of the Fifth Central Pay Commission consequent to which a total ban has been imposed on extension in service w.e.f. 14.5.1998 vide Board’s letter no.(P&A)1-98/RT-6, dated 14.5.1998. Subsequent to the enhancement of the age of retirement of the Railway employees to 60 years, re-employment of the superannuated Railway employees also stands discontinued.

3. It has however been decided by the Government to grant extension in service in public interest to certain categories. These categories are as under:-

v. Up to 3 months to a Government servant dealing with the budget work or working as a full time member of a Committee which is to be wound up within a short period of time.vi. Up to the age of 62 years to a specialist in medical or scientific fields.vii. Up to the age of 64 years to an eminent Scientist of international stature.viii. A total term of two years to the incumbent of the post of Cabinet Secretary.

4. The proposals for grant of extension in service in the case of Railway personnel can therefore be considered only if they belong to any of the specific relevant categories mentioned above. As per the procedure laid down by the Ministry of Personnel, Public Grievances & Pension in their OM No.26012/6/2002-Estt.(A) dt.9.12.2002 such proposals, shall be referred to the Ministry of Railways three months prior to the date on which the individual concerned is due for superannuation as they are required to be sent to the Ministry of Personnel P.G. & Pensions (DOP&T) two months prior to the date of superannuation of the concerned employee.

5. Procedure for consideration of cases for extension of specialists in the medical and scientific fields:-

It should be appreciated that even in the case of extension to specialist in the medical or scientific fields, it is not only the next man who misses promotion but often several people miss consequential promotions all along the hierarchy. Thus, too many cases of extension in service or re-employment are likely to cause frustration and affect the morale of the upcoming scientists who have exposure to latest technological developments in connecting fields. Keeping in view these circumstances, the following criteria and procedure has been evolved with a view to ensure that extensions in service to the superannuating scientists are resorted to only in really exceptional circumstances. The overriding consideration for the grant of extension is that it must be in the public interest and in addition satisfy one of the following two conditions:-

iii. that the retiring specialist is not just one of the of outstanding officers but is really head and shoulders above the rest; oriv. that other specialist are not ripe enough to take over the job.

(Test)(ii) would be satisfied only if there is shortage in particular specialization, or if it is not possible to find a suitable successor, or if the specialist is engaged on a work or project of vital importance, which is likely to produce results in a year or two. If specialists in the next lower post are not eligible for promotion on the ground that they have not put in the minimum service in the lower grade prescribed under the rules, no promotions can be made to the higher grade, unless such specialists put in the requisite length of service. But specialists who are eligible for promotion to the post against which extension is recommended, would not be rejected solely on the ground that they do not have as much experience as the retiring specialist. They should be considered for promotion according to the recruitment rules and if they are found suitable they should be promoted to the posts being vacated by the retiring specialists.

6. Whenever any specialist is considered for grant of extension, his character roll and personal file should be carefully scrutinized and all other relevant information that may be available should be taken into account to judge whether the specialist had good reputation for integrity and honesty. In cases where the specialist is not considered to have good reputation for integrity and honesty, he should not be considered for grant of extension in service. The appropriate authority in the Administrative Ministry is therefore required to furnish a certificate of Integrity along with the Annexure-1 as follows where it proposed to grant extension of service.

“Having scrutinized the character roll and personal file of Shri/Smt/Kum.__________ and having taken into account all other relevant available information, I certify that he/she has a good reputation for integrity and honesty”.

7. While making proposals for extension of service in higher posts, it is all the more necessary to apply higher standards of efficiency to persons whose appointments to the higher posts are recommended for approval of the Appointments Committee of the Cabinet. The number of top posts is bound to be very limited and a few persons should not have them for too long. No Government servant who is on extension of service after the prescribed date of retirement should be promoted to another post during the period of extension of service.

8. No extension of service should be considered on the ground that a suitable successor is not available unless it is established that action to select a successor had been taken well in advance but the selection could not be finalized in time for justifiable reasons. A proposal for the grant of extension of service based merely on the consideration that the specialist’s predecessor had been given extension should obviously not be accepted.

9. Re-employment: No proposal for employing a government servant beyond the age of superannuation of 60 years shall be considered. It is also clarified that no person can be appointed/re-appointed to Central Government service after the age of suuperannuation of 60 years through contract.

10. Re-employment of military pensioners who have not reached the age of superannuation for Central Government employees will not be governed by these instructions.

ANNEXURE-I

Proforma for sending proposals for approval of Department of Personnel & Training for grant of extension to Government servants beyond the age of superannuation.

1. Designation of the post :2. Duration of the post :3. Scale and terms of the post and perquisite attached, if any :13. Whether financial sanction for the creation of the post/continuance of post for the duration shown at (2) has been obtained.14. Method of recruitment :15. Name and the terminal date of appointment of the outgoing incumbent of the post :16. Name of the specialist proposed for appointment and the service to which he belongs :17. Full service particulars of the Officer with date of birth and pay drawn :18. Names of other Officers considered:19. If promotion post, whether copies of proceedings of a D.P.C. are being enclosed? If not, why not? :20. Whether character roll of the specialist proposed and those considered are being sent. If not, why not?21. Please indicate:(ii) (a)Whether the post is scientific or medical specialist.

(b) Periods of extension granted earlier to the officer, if any.e (c)Date from which extension is to be granted.

f(d)Period of extension of service.

(v) Justification for grant of extension:(vi) (a) The date from which it was known that vacancy would occur.

(b) Action taken to select a successor with chronological details.(c) If selection is being made, reasons why this could not be finalized in good time.

(d)Can some officiating or ad-hoc arrangements be made, pending fresh appointment by proper selection? If not, why not?

(vii) Whether orders of the Minister-in charge have been obtained?

13. Whether the prescribed Integrity Certificate, from the appropriate authority, is enclosed.


Circular letter No P [R]464/GAZ/I Dated:14 -07-.2003

Copy of Board's letter No. E(GP)2003/2/22 dt.16.6.03 is published for information, guidance and necessary action. Board's letter dated 30.4.2003 quoted therein was circulated as SC No.100/03.

Copy of Board's letter No. E(GP)2003/2/22 dt.16.6.03 ( RBE No.93/2003)

Sub: Upgradation of 80% of Group ‘B’ posts of all major departments (other than Accounts Department)- procedure for allotment of the higher scale.

Attention is invited to Ministry of Railways’ Notification No.PC-V/97/1/EC/1(Pt.1) dated 5.2.98, read with further notifications dated 9.2.98, 24.1.01 and 18.6.02 regarding allotment of higher pay scale of Rs.8000-13500 to 80% of Group ‘B’ officers on roll of Accounts Department. Instructions were also issued under Railway Board’s letter no.(GP)98/2/82 dated 9.12.98, 1.7.99 and 23.4.01 regarding the procedure to be adopted for placement of Group ‘B’ officers against the higher pay scale of Rs.8000-13500.

2.0 Revised pay scale of Rs.8000-13500 has now been allotted to 80% of the Group ‘B’ officers on roll of all the other Organized Services also (i.e. other than Accounts Department), vide Gazetted Notification No.PC-V/97/1/EC/1 (Group ‘B’) dated 25.4.03, circulated under Railway Board’s letter No.PC-V/97/1/EC/1 (Group’B’) (RBE No.72/2003) dated 30.4.03.

8.0 The Board has decided that the following procedure should be adopted for placement of the officers in the higher scale in these departments, fixation of pay etc.

9.0 Procedure for the placement in the higher scale for vacancies as on 25.4.2003. 4.1 Group ‘B’ officers with minimum of three years regular service in scale Rs.7500-12000, will be eligible for consideration for placement in the higher scale of Rs.8000-13500.

4.6 The Group ‘B’ officers who are officiating in Senior Scale, after having been found suitable by the Committee of HODs as per extant procedure, will be straightaway placed in the higher Group ‘B’ scale of pay of Rs.8000-13500, w.e.f. 25.4.03.

4.7 Placement in the remaining posts, if any, which have been allotted the higher scale of Rs.8000-13500 will be made by adopting the principle of seniority-cum-fitness in the following manner:

(v) All the Group ‘B’ officers who fulfill the minimum eligibility condition of 3 years of regular service in Group ‘B’, excluding the officers who are straightaway placed in the higher scale as per para 4.2 above, will be considered for placement in the higher scale by a committee of HODs.

(vi) The General Manager will constitute the Committee for this purpose, which will consist of 3 Heads of Department including the CPO, the HOD of the concerned Department and one other HOD. If none of the members of the Committee belongs to SC/ST, a fourth officer belonging to SC/ST, not below JAG, may be co-opted as a member of the Committee.

(vii) The same procedure for assessment of suitability, as has been prescribed for adhoc promotion of Group ‘B’ officers to Senior Scale, will be adopted by the Committee for placement of Group ‘B’ officers in the higher Group ‘B’ scale of Rs.8000-13500, i.e. the Committee may assess the fitness of the officer based on his performance as reflected in his Confidential Reports for the preceding 5 years period. The Committee should categorize the officers as "Fit'’ or '‘Not Yet Fit'’ on the basis of overall assessment from the Reports and not merely on the basis of grading/fitness assigned in the Reports. Those categorized as ‘Fit’ should be placed in the higher scale of pay in the order of their seniority, upto the number of posts in the higher scale which are required to be filled.

(viii) The recommendations of the Committee will be submitted to the General Manager for approval and placement in the higher scale will be ordered accordingly.

4.8 The placement in scale Rs.8000-13500, as per paras 4.2 and 4.3 above, will be effective from 25.4.03, the date of effect of the notification.

4.9 Reservation for SC/ST as per normal rules shall apply for placement of officers in the higher scale of Rs.8000-13500.

10.0 Fixation of pay in the higher scale. 10.1 The pay of the Group ‘B’ officers placed in scale Rs.8000-13500 may be fixed in the higher scale w.e.f. 25.4.03, by applying the principle of FR 22(c) (Rule 1316 of R-II).

10.2 For those who are officiating in Senior Scale with Grade pay, the pay may be refixed in scale Rs.10000-15200, after first fixing the pay in scale Rs.8000-13500.

10.3 Once the Group ‘B’ officers who are placed in the higher scale are absorbed in the Group ‘A’/Junior Scale of the respective organized service, (the scale of pay of which is also Rs.8000-13500), refixation of pay in the Senior Scale, if already officiating therein, may not be done.

11.0 Seniority for purpose of absorption in Group ‘A’/Junior Scale and adhoc promotion to Senior Scale.11.1 The officers, even after their placement in scale Rs.8000-13500, will be classified as Group ‘B’ only.

11.2 For the purpose of promotion to Group ‘A’/Junior scale, the placement of officers in the higher scale of Rs.8000-13500 may not be given any weightage, as is the position in the case of Group ‘B’ officers who are placed in the Senior Scale of Rs.10000-15200 on ad-hoc basis. All the Group ‘B’ officers, whether in scale Rs.7500-12000 or in scale Rs.8000-13500 may be arranged in the order of their original seniority in Group ‘B’ for the purpose of consideration for promotion to Group ‘A’/Junior Scale or for promotion on adhoc basis to Senior Scale. Similarly, the eligibility condition should remain as minimum 3 years non-fortuitous service in Group ‘B’ irrespective of whether the officer is in the scale Rs.7500-12000 or in the scale Rs.8000-13500.

12.0For the year 2004 and subsequent years the selection will be done on the same lines as brought out above with reference to the vacancies as on 1st January and 1st July of each year.

8.0 Necessary action may accordingly be taken urgently.

119_2003

SERIAL CIRCULAR NO. 119 /2003 Circular letter No P [R]Misc/IV Dated: 16 -07-.2003

Copy of Board's letter No. E(W)2003 PS 5-8/1 dated 4.6.03 is published for information, guidance and necessary action.

Copy of Board's letter No. E(W)2003 PS 5-8/1 dated 4.6.03 ( RBE No.91./2003)

Sub: Family Identity Cards to retiring/retired railway employees.

In terms of Rule (xix) of Schedule—IV at page 38 of the Railway Servants (Pass) Rules, 1986 (2nd

Edition – 1993), Railway administrations should issue an identity card bearing the photographs of superannuated/retired railway employee and the family members eligible for inclusion in the post-retirement passes. The identity card should be carried by the spouse/dependent children during journey and produced on demand by the Ticket Checking staff.

NFIR have brought to notice of Board that there are many cases where retired employees/widows have not been issued with the Family Identity Card (FIC) earlier with the result they are facing difficulties when undertaking journeys against Post-retirement/Widow Pass, as the case may be. With a view to streamlining the procedure, it has been decided as follows:

e) The FIC will be issued by the office from where the employees retired.f) The FIC issued by the parent office shall be renewed after every 5 years by issue of fresh FIC with updated photographs of the eligible members entitled to travel on a pass.g) In case the applicant is drawing Post-retirement Complimentary Pass/Widow Pass from an office other than the office where the original FIC was issued, the renewal of the FIC shall be done by the authority who is issuing the pass to the applicant. For the purpose of renewal, the applicant shall submit the old FIC based on which renewal will be done.h) Any addition in the FIC shall be done only by the office who issued the FIC for the first time. Renewing authorities shall have no power to carry out any addition in FIC. However, deletion of eligible member in FIC on account of death, marriage of daughter, etc. may be allowed on request.

2. Wide publicity may be given to enable those who have settled at places other than the parent office and who have now to apply for the FIC for the first time so that the process of obtaining the FIC is completed by 31.12.2003.

3. In the meanwhile, pending issue of FIC to retired Railway employees/widows by the station from where the employees retired/demised, any valid document containing the photograph e.g. medical Identity Card, Bank Pass Book, PPO, Passport, Driving License, Election Identity Card, etc. may be accepted while travelling against post-retirement complimentary pass.



Circular letter No P [R]356/VDated: 15 -07-2003

Copy of Board's letter No. F(X)I-2003/23/3 dt.24.4.03 is published for information, guidance and necessary action. Board's letter dated 13.7.2000 quoted therein was circulated under letter No.P(R)356/IVdt.14.12.2k.

Copy of Board's letter No. F(X)I-2003/23/3 dt.24.4.03 ( RBE No.--/2003)

Sub: Deduction of Tax at source – Income Tax Deduction from running staff.

The matter regarding non-implementation by Zonal Railways/PUs of enhancement of exemption limit of Income Tax in respect of running allowance from Rs.3000/- to Rs.6000/- notified by Ministry of Finance Department of Revenue (Central Board of Direct Taxes) in terms of their Notification No.S.O.403(E) dated 24.4.2000 and circulated to all Zonal Railways/Production Units vide Board’s letter No.F(X)I-91/23/3 dated 13.7.2000, was raised as item No.25/2003 by AIRF in the PNM meeting held with Board on 4.4.2003, wherein the Federation pointed out the reason that the same is not being reflected in the Ministry of Finance (CBDT’s) circular regarding deduction of tax at source – Income Tax deduction for salaries under section 192 of the Income Tax Act,1961, circulated by Board to the Railways for the subsequent years. The Federation, therefore requested that the same may be incorporated every time in the orders issued on the subject matter.

The matter was deliberated upon in the meeting and the Federation was apprised that the above amendment was being incorporated under Para (5) sub-para (5.2)(10) “Income not included in the head Salaries” (Exemption), in the order issued by Ministry of Finance, Department of Revenue (CBDT) and circulated to all Zonal Railways/PUs by Railway Board. In this regard attention is invited to CBDT’s circular No.13/2002 for the financial year 2002-2003 on the subject matter, circulated to all zonal Railways/PUs in terms of Board’s letter No.F(X)I-2002/23/4 dated 8.1.2003

In view of above, Board desire that compliance of above guidelines may be strictly observed.



Copy of Board's letter No. E(W)96 PS5/13/1 dt.30.5.03 is published for information, guidance and necessary action.

Copy of Board's letter No. E(W)96 PS5/13/1 dt.30.5.03 ( RBE No.NIL)

Sub: Issue of Duty Card Passes to the GRP personnel.Ref: S.C.Rly’s letter No.P(FP)473/8/CRP/Vol.V dt.1.5.03.

In terms of Board’s letter no.(W)86PS5-13/1 dated 21.2.1986, Duty Card Passes to the officers of GRP to be issued for the entire jurisdiction of the official concerned, even if the same extends to the contiguous Railway. This equally applies to GRP personnel also. Therefore, Duty Card Passes to GRP personnel may be issued over actual jurisdiction of the official concerned on the recommendations of the CSO of the Railway.

122_2003SERIAL CIRCULAR NO. 122 /2003 P [R]436/IREM/V Dated:24-07-.2003

Copy of Board's letter No. E(NG)I/99/PM7/17 dt.23.6.03 is published for information, guidance and necessary action. Board's letter dated 12.8.02 quoted therein was circulated as SC No.186/02.

Copy of Board's letter No. E(NG)I/99/PM7/17 dt.23.6.03 ( RBE No.108/2003)


Reference this Ministry’s letter of even No.dt.12.8.02 revising the qualification of Matriculation to ITI/Act Apprenticeship pass or 10+2 in Science stream for appearing in the selection for induction as Intermediate Apprentice Mechanics in the category of JE Gr.II in the pay scale of Rs.5000-8000 in all departments wherever the system of induction of Inter Apprentice from serving employees is prevalent.

2. NFIR in the PNM meeting held on 20-21.5.03 requested that on the analogy of two chances allowed to the existing staff with the pre-revised qualification wherever qualifications have been revised, may be allowed in the case of Inter-Apprentices also. Earlier AIRF also had taken up the issue of revision of qualifications in the PNM. The matter has been reviewed and it has been decided in amplification of the instructions contained in this Ministry’s letter dt.12.8.2002 that in the case of existing staff in service as on 12.8.02 who were eligible with pre-revised qualification of Matriculation the revised qualification may not be insisted upon and they may be allowed to appear in two consecutive selections held after the issue of this letter.

The Indian Railway Establishment Manual, Vol.I, 1989 may also be amended as in the Advance Correction Slip No.146 enclosed.

INDIAN RAILWAY ESTABLISHMENT MANUAL, VOLUME I,1989 EDITIONSection”B” Sub-section III, Chapter I – Recruitment and Training


V. In the existing para 141 substitute the following for the existing sub-para (1) (ii)(a):

“Must have passed ITI/Act Apprenticeship or 10+2 in Science stream.”


VI. In the existing para 142, substitute the following for the existing sub-para (1)(ii):

“25% of Intermediate Apprentices from amongst serving employees having the qualification of ITI/Act Apprenticeship pass or 10+2 in Science stream with three years service in Skilled grades and below 45 years of age; and


VII. In the existing para 146A, substitute the following for the existing sub-para (1)(iii):

“25% by induction as Intermediate Apprentices from amongst skilled staff (Technicians-TM) having qualification of ITI/Act Apprenticeship or 10+2 in Science stream; three years service in skilled (Technicians-TM) grade III and above, satisfactory service record with respect to application of work, attendance and general conduct and below 45 years of age, through a process of selection. Service for the purpose of this clause will not include the training of three years imparted to Matriculates recruited for appointment in the skilled (Technician-TM)grade III”.


VIII. In the existing para 147, substitute the following for the existing sub-para (1)(ii):



V. In the existing para 148, substitute the following for the existing sub-para (1)(ii):



(Authority: Ministry of Railway’s letter no.(NG)I/99/PM7/17 dt.12.8.02 and 23.6.2003)


Circular letter No..P [R]436/IREM/V Dated: 24 -07-.2003

Copy of Board's letter No. E(NG)I/2003/PM1/14 dt.23.6.03 is published for information, guidance and necessary action. The corrected portion of para 224(1) is given in the Hindi version of the circular letter.

Copy of Board's letter No. E(NG)I/2003/PM1/14 dt.23.6.03( RBE No.105/2003)

Sub: Correction in Para 224(I) of IREM Vol.I (1989 Edition)

It has come to the notice of the Board that the contents of the Hindi version of para 224(I) of Indian Railway Establishment Manual, Vol.I(1989) do not tally with the contents of the English version of the same. The Hindi version of the para 224(I) may, therefore, be corrected to read as under:

[See Hindi Version]


Circular letter No..P [R]535/II Dated: 22 -07-.2003

Copy of Board's letter No. E(NG)I/2001/PM 8/1 dt.23.6.03 is published for information, guidance and necessary action. Board's letter dated 14.1.03 quoted therein was circulated as SC No.34/03.

Copy of Board's letter No. E(NG)I/2001/PM 8/1 dt.23.6.03 ( RBE No.107/2003)


Reference this Ministry’s letter of even number dated 14.1.2003 directing that 50% of the direct recruitment quota posts in the categories of ESM Gr.III, MSM Gr.III, TCM Gr.III & WTM Gr.III should be filled by a process of LDCE, from amongst regular Group ‘D’ staff of S&T Deptt. who have completed three years of regular service and possess educational qualifications as prescribed for direct recruitment to the respective categories, for a period of two years from the date of issue of the letter viz. 14.1.2003 or two selections/trade tests whichever is earlier.

4. The matter has been reviewed in the light of further discussion in the PNM-NFIR meeting held on 20-21.5.2003. It has been decided, in partial modification of this Ministry’s letter dated 14.1.2003, that the dispensation allowed will be for two consecutive selections/trade tests after 14.1.2003. In other words, the LDCE may be held twice consecutively after 14.1.2003. Accordingly, in para 2 of this Ministry’s letter ibid in the concluding portion FOR words “for a period of two years from the date of issue of this letter or two selections/trade tests whichever is earlier” READ ‘for two consecutive selections’ trade tests held after 14.1.2003”.


Circular letter No. P [R]66/NDA/I Dated: 22 -07-.2003

Copy of Board's letter No. E(P&A)II-2003/HW-2 dt.29.4.03 is published for information, guidance and necessary action. Board's letters dated 27.11.2002 and 9.4.2003 quoted therein were circulated as SC Nos.2/03 and 72/03 , respectively.

Copy of Board's letter No. E(P&A)II-2003/HW-2 dt.29.4.03 ( RBE No.68/2003)

Sub: Rates of Night Duty Allowance w.e.f. 1.1.2003

Consequent to sanction of an additional installment of Dearness Allowance vide this Ministry’s letter No.PC-V/97/1/7/14 dated 9.4.2003, the President is pleased to decided that the rates of Night Duty Allowance, as notified vide Annexures ‘A’ and ‘B’ of Board’s letter no.(P&A)II-2002/HW-2 dated 27.11.2002 stand revised with effect from 1.1.2003 as indicated at Annexure ‘A’ in respect of ‘Continuous’, ‘Intensive’, ‘Excluded’ categories and workshop employees, and as indicated at Annexure ‘B’ in respect of ‘Essentially Intermittent’ categories respectively.


ANNEXURE ‘A’Rates of Night Duty Allowance with effect from 1.1.2003 for ‘Intensive’, ‘Continuous’ and ‘Excluded’ categories and Workshop staff at the various places classified as ‘A-I, ‘A’, ‘B-1, B-2, and ordinary localities including ‘C’ Class cities.

S.No. Pay slabs in Vth Pay Commission’s scales


RS. RS. RS. RS. RS.1 2550-2605 19.00 18.90 18.80 18.70 18.602 2606-2790 19.85 19.75 19.65 19.55 19.453 2791-3230 22.30 22.15 22.00 21.85 21.704 3231-3440 24.65 24.50 24.35 24.20 24.055 3441-4125 27.85 27.70 27.60 27.45 27.256 4126-4270 30.85 30.70 30.55 30.45 30.257 4271-4480 32.15 32.00 31.85 31.70 31.558 4481-4630 33.80 33.55 33.30 33.15 32.859 4631-4870 35.20 34.95 34.70 34.55 34.2510 4871-5165 37.10 36.85 36.65 36.50 36.2011 5166-5465 39.25 39.00 38.80 38.65 38.3512 5466-6210 43.00 42.80 42.55 42.40 42.1013 6211-6655 47.75 47.50 47.20 46.95 46.4014 6656-6955 50.45 50.20 49.90 49.60 49.0515 6956-7850

& above54.75 54.50 54.20 53.95 53.35

ANNEXURE ‘B’

Rates of Night Duty Allowance with effect from 1.1.2003 for ‘Essentially Intermittent” categories f at the various places classified as ‘A-I, ‘A’, ‘B-1, B-2, and ordinary localities including ‘C’ Class cities.S.No.



RS. RS. RS. RS. RS.1 2550-2605 12.65 12.60 12.55 12.45 12.402 2606-2790 13.25 13.15 13.10 13.05 12.953 2791-3230 14.85 14.75 14.65 14.55 14.454 3231-3440 16.45 16.35 16.25 16.15 16.055 3441-4125 18.55 18.45 18.40 18.30 18.156 4126-4270 20.55 20.45 20.35 20.30 20.157 4271-4480 21.45 21.35 21.25 21.15 21.058 4481-4630 22.55 22.35 22.20 22.10 21.909 4631-4870 23.45 23.30 23.15 23.05 22.8510 4871-5165 24.75 24.55 24.45 24.35 24.1511 5166-5465 26.15 26.00 25.85 25.75 25.5512 5466-6210 28.65 28.55 28.35 28.25 28.0513 6211-6655 31.85 31.65 31.45 31.30 30.9514 6656-6955 33.65 33.45 33.25 33.05 32.70

15 6956-7850 & above 36.50 36.35 36.15 35.95 35.55


Circular letter No. P [R]473/V Dated:22 -07-.2003

Copy of Board's letter No. E(W)95 PS5-1/29 dt.13.6.03 is published for information, guidance and necessary action. Board's letter dated 30.6.87 quoted therein was circulated as SC No.126/87.

Copy of Board's letter No. E(W)95 PS5-1/29 dt.13.6.03 ( RBE No.98/2003)

Sub: Post-Retirement Complimentary Passes to widows appointed on compassionate grounds.

In terms of Board’s letter no.(W)85PS5-8/2 dated 30.6.1987, widows shall not be eligible for Widow Pass facilities if they themselves become eligible for Privilege Pass due to their own appointment on Railways or if they become eligible for being included in the Privilege Pass/PTOs of their sons/daughters on their appointment on Railways. This has resulted in a situation where a widow appointed on compassionate grounds on Railways and retired before completion of 20 years Railway service is deprived of Post-retirement passes as well as Widow Pass facility after retirement from Railways. Arising out of a demand from NFIR, the matter has been reviewed and it has been decided by Board that such of the widows as are appointed on Railways may be given options, at two stages, as under:

(c) At the time of appointment on Railways whether the pass entitlement shall be governed by ‘Widow Pass Scheme’ or “Privilege Pass/PTO Scheme’ in her capacity as a Railway servant.

(d) On her retirement, the widow may be given another option either to be governed by the Widow Pass Scheme or to be governed by Post-retirement Complimentary Pass Scheme in her capacity as a retired Railway servant and in accordance with her status.

2. In both the cases, option once exercised shall be final.

3. The Class of Pass under the Widow Pass Scheme shall be with reference to the entitlement of the deceased Railway employee.

4. In view of the above, Schedule V/Widow Pass of Railway Servants (Pass) Rules, 1986 (2nd

Edition 1993) may be amended as in Advance Correction Slip No.40 enclosed.

5. This has the concurrence of Finance Directorate of Ministry of Railways.

ADVANCE CORRECTION SLIP NO.40 TO THE RAILWAY SERVANTS (PASS) RULES, 1986 (2ND EDITION,1993)

Add the following after Item (ii)(b) under Column 3 of Schedule-V:

“Widows who are appointed on compassionate grounds may be given an option to be exercised at the time of appointment whether they would like to avail of the pass facilities as a Railway servant or

would like to continue the entitlement under the Widow Pass scheme. Option once exercised shall be final.

At the time of retirement/quitting Railway service, a similar option may be given to such widows either to be governed by the Widow Pass Scheme or to be governed by the Post-retirement Complimentary Pass Scheme in her capacity as a retired Railway servant and in accordance with her status. Such option once exercised shall be final”.(Authority: Board’s letter no.(W)95PS5-1/29 dated 13.6.2003).



Copy of Board's letter No. E(GP)2002/2/51 dated 13/16.6.03 is published for information, guidance and necessary action.

Copy of Board's letter No. E(GP)2002/2/51 dated 13/16.6.03 ( RBE No.99/2003)

Sub: Posting of Group ‘B’ officer in Psycho Technical Cell.

In terms of Board’s order No.87 E(GC)4-14(DUP)(39) dated 24.2.93, gazetted posts in the Psycho-Technical Cells include 7 posts in Group ‘B’/Jr.Scale, 2 at RDSO and 1 each on Central, NER, NFR, SCR and SER, and 4 posts in senior scale one each on ER, NR, SR and WR.

4.0 Pending finalization of the revised Recruitment Rules for the posts, and regular appointments to the posts, by promotion/direct recruitment, instructions have been issued by the Board that the posts may, where considered necessary, be filled by adhoc promotion of Group ‘C’ staff. Some adhoc promotions have accordingly been made by the RDSO. However, it has been reported that some posts are still vacant.

5.0 In order that the work relating to Psycho testing is not affected, the Board have decided that the following measures are taken by RDSO/Zonal Railways:-

iv) As instructed vide Board’s letter no.(GP)94/1/18 dated 19.6.97 and no.(GP)2000/1/22 dated 17.7.2000, that the Senior/Junior Scientific Officers of the Psycho Tech Cell of the adjoining Railways may attend to the work of Psycho testing on the adjoining Railways, where the Group ‘B’ posts are vacant.

v) If and when there is a problem in undertaking these arrangements, a request may also be made by the concerned Railway to RDSO, which would depute officers to the Railways for conducting the psycho tests.

vi) The Railways may also nominate suitable Group ‘B’ officers of the Mechanical/Electrical/Traffic department of the Railway, where the vacancy exists, to conduct Psycho tests, after undergoing necessary training in RDSO. (RDSO will make necessary arrangements for such training).


Circular letter No. P [R]436/IREC/III Dated:22 -07-.2003

Copy of Board's letter No. E(P&A)I-2003/CPC/LE-4 dt.19.6.03 is published for information, guidance and necessary action. Board's letter dated 9.3.88 quoted therein was circulated as SC No.52/88

Copy of Board's letter No. E(P&A)I-2003/CPC/LE-4 dt.19.6.03 ( RBE No.100/2003)

CORRIGENDUMSub: Simplification of rules and procedures relating to Leave Rules – Chapter V of the

Indian Railway Establishment Code Volume I, 1985 Edition. (Reprint – Edition,1995).Ref: Board’s letter no.(P&A)I-85/JCM/NC-3 dated 9.3.1988.

In the first line of sub rule 3 (7) of Rule 526 of the Indian Railway Establishment Code, Volume-I, 1985 Edition (Reprint Edition – 1995) the word ‘for’ appearing between the words ‘absence’ and ‘suspension’ may be substituted by the word ‘or’

In exercise of the powers conferred by the proviso to Article 309 of the Constitution, the President is pleased to direct that sub rule 3(7) of Rule 526 of the Indian Railway Establishment Code, Volume-I,1985 edition (Reprint Edition –1995) may be amended as in the enclosed advance correction slip No.88.


ADVANCE CORRECTION SLIP TO THE INDIAN RAILWAY ESTABLISHMENT CODE, VOLUME I, 1985 EDITION (REPRINT EDITION – 1995)


Rule 526 (3)(7) – Leave on Half Average Pay.

The word ‘for’ appearing between the words absence and suspension in the first line of the sub rule 3(7) may be substituted by the word ‘or’.

(Authority: Board’s letters no.(P&A)I-2003/CPC/LE-4 dated 19.6.2003)



Copy of Board's letter No. F(E)I/99/AL 28/5 dt.11.6.03 is published for information, guidance and necessary action. Board's letters dated 26.6.98, 2.9.98 and 13.10.98 quoted therein were circulated as SC Nos.146/98, 239/98 and 282/98, respectively.

Copy of Board's letter No. F(E)I/99/AL 28/5 dt.11.6.03 ( RBE No. NIL )

Sub: Mitigation of hardship faced by Microwave staff – Regulation of various Compensatory Allowances.Ref: Board’s letters No.(i) F(E)I/98/AL-4/2 dt.26.6.98 – Bad Climate Allowance. (ii) F(E)I/98/AL-4/6 dt.2.9.98 – Special Compensatory(Remote Locality) Allowance. (iii) F(E)I/98/AL-4/8 dt.13.10.98 – Composite Hill Compensatory Allowance.

In terms of extant orders, various compensatory Allowances viz., – Bad Climate Allowance, Special Compensatory (Remote Locality) Allowance and Composite Hill Compensatory Allowance etc. are admissible to Railway employees subject to fulfillment of criteria laid down for grant of these allowances.

2. It has been reported by the staff side that orders on various Compensatory Allowances sanctioned to mitigate the hardship of the employees, stationed at various remote/difficult areas are not being regulated by Zonal Railways in letter and spirit.

3. It is, therefore, reiterated that the instructions/orders issued by Board on the various Compensatory Allowances should be scrupulously followed.


Circular letter No.P(PC)487/V/Imp/97/Vol.V. Date: 18-07-2003

Copy of Board's letter No. PC-V/97/1/11/14 dated 25.6.2003 is published for information, guidance and necessary action. Board's letters dated 7.3.2003 , 17.8.98 quoted therein were circulated as SC No.65/03, 227/98.

Copy of Board's letter No. PC-V/97/1/11/14 dated 25.6.2003 ( RBE No.111/2003, PC/V/375)

Sub: Allotment of higher pay scales to Stock Verifiers.

Consequent upon Ministry of Finance O.M.No.6/82/E III(B)/91 dated 28.2.2003, Ministry of Railways have already allotted the improved pay scale to Accounts Staff vide Board’s letter No.PC-V/98/I/11/23 dated 7.3.2003. However, this has upset the relativity of Stock Verifiers vis-à-vis Accounts Staff. While advising about the improved pay scale to Accounts Staff Ministry of Finance in their ibid letter has also indicated that the improved pay scale would also be available to equivalent posts in Accounts Department.

The matter has accordingly been reviewed and in partial modification of Ministry of Railways letter No.PC-V/98/I/11/18(Pt) dated 17.8.1998 the President is pleased to grant the following pay scales to the Stock Verifiers:-

Category Pay scale allotted earlier (RS.)

Improved pay scales (RS.)

Stock Verifiers 5000-8000 5500-9000Sr. Stock Verifiers 5500-9000 6500-10500

Henceforth, the Junior Accounts Assistants working as Stock Verifiers shall not be paid any special allowance. However, Accounts Assistants working as Stock Verifiers in the identical pay scale shall continue to draw special allowance at the same rate as admissible now.

The improved pay scales to Stock Verifiers shall be granted on notional basis with effect from 01.01.96 and actual payment prospectively from 19.2.2003, similar in effect to what has been given to the Accounts staff. Special allowance being granted at present to Jr. Account Assistants working at Stock Verifiers shall stand withdrawn w.e.f. 19.2.2003.

131_2003

SERIAL CIRCULAR NO. 131 /2003 Circular letter No.P [LE]228/New Zones Dated: 22-07-.2003

Copy of Board's letter No. E[NG]I/96/TR/36/Vol.IV dated 4-7-2003 is published for

information, guidance and necessary action. Board's letters dated 26-3-2003 quoted therein was circulated as SC No.75/03.

Copy of Board's letter No. E[NG]I/96/TR/36/Vol.IV dated 4-7-2003 ( RBE No.118/2003]

Sub:Transfer/posting of staff for working in the Headquarters Offices of new Zonal Railways – Closure of cadres.

Reference this Ministry’s letters of even number dated 9-7-2003, 19-7-2002, 11-10-2002, 10-2-2003 and 26-3-2003 on the above subject.

2. The proposals received from new Zonal Railways for extending the date of closure of cadres in their Headquarters Offices beyond 30-6-2003 has been considered by the Ministry of Railways. In view of the fact that a number of staff have yet to join the headquarter offices of new Zones, it has been decided to further extend the date of closure of cadres in the headquarter offices of all the Zonal Railways by another 3 months upto 30-9-2003. Accordingly, any transfer to the Headquarter Offices of these Railways on or after 1-10-2003 will be treated ad transfer on request on bottom seniority in recruitment grades subject to usual conditions governing such transfers being fulfilled.

132_2003

SERIAL CIRCULAR NO. 132 /2003 Circular letter No.P [PC]487/V/97/Pension/Vol.III. Dated:23-07-.2003

Copy of Board's letter No. F(E)III/2001/PNI/60 dt.16.6.2003 is published for information, guidance and necessary action. Board's letters dated 1.10.2001 and 20.8.2001 quoted therein were circulated as S.C.No.195/01 and 211/01.

Copy of Board's letter No. F(E)III/2001/PNI/60 dt.16.6.2003 ( RBE No. NIL)

Sub: Implementation of Government’s decision on the recommendations of the CPC – Clarification reg. Post/Scale of pay held by the retired Government servants.

Ref: Board’s letter No.F(E)III/2001/PN1/60 dtd.20.12.2001 andF(E)III/99/PN1/20 dtd.13.6.2002.

The Zonal Railway administrations have been directed, vide Board’s letters referred to above, to stay reduction in the amount of pension arising out of instructions contained in Board’s letters No.F(E)III/99/PN1/20 dt.20.8.2001 and 1.10.2001 as also recovery of excess pension/family pension already paid. These are based on the interim orders issued by Hon’ble CAT/Principal Bench/New Delhi while disposing of the various Oas filed by the retired General Managers, etc. with further directions to the Secretary, Railway Board to issue speaking orders to the applicants. Subsequently, in O.A.No.753/2002 filed by the retired GMs against the speaking orders issued by the Secretary, Railway Board, the Tribunal vide their order dt.20.3.2002, stayed the operation of Board’s instructions dt.20.8.2001 and 1.10.2001. The Hon’ble CAT/Principal Bench, New Delhi have, in

their order dt.28.4.2003, while dismissing on merit the OA No.753/2002 with OA No.1602/2002 and OA No.1183.2002 upheld the instructions contained in Board’s letters dt.20.8.2001 and 1.10.2001, but at the same time restrained recovery of over-payments already made to the applicants.

Keeping in view the above mentioned judgement, it has been decided by the Board to restore the status quo of the instructions contained in Board’s letters No.F(E)III/99/PN1/20 dtd.20.8.2001 and 1.10.2001. As a consequence of this decision, the restrictions imposed in Board’s letters No.F(E)III/2001/PN1/60 dtd.20.12.2001 and 13.6.2002 in regard to reduction in pension/family pension as also recoveries arising out of downward revision of pension/family pension of pre-1996 pensioners and family pensioners w.e.f. 1.1.1996 now stand lifted. The Zonal Railway administrations etc., may, therefore, take immediate action to revise pension and family pension of all pre-1996 pensioners/family pensioners in terms of Board’s letters dtd.20.8.2001 and 1.10.2001 except the applicants to the OAs. In respect of the applicants to the OAs, though the pension/family pension shall stand reduced in terms of Board’s letter dt.20.8.2001 and 1.10.2001, the excess pension/family pension already paid over their entitlement shall not be recovered till further orders. This is in compliance of Hon’ble CAT/Principal Bench/New Delhi’s orders dt.28.4.2003. A list of applicants to the OA No.753/2002 with OA No.1602/2002 and OA No.1183/2002, is enclosed for necessary action.



Copy of Board's letter No. E(W)96 PS5-1/15 dtd.16.6.03 is published for information, guidance and necessary action.

Copy of Board's letter No. E(W)96 PS5-1/15 dtd.16.6.03 ( RBE No.102/2003)

Sub: Issue of Post-Retirement Complimentary Passes/Widow Passes to retired Indian Railway personnel by KRCL and vice-versa.

****It has come to the notice of Board that a number of Railway employees settle after their retirement within the jurisdiction of KRCL, or nearby KRCL stations/units. Retired Railway employees/widows have already been permitted to draw Post-Retirement Complimentary Passes/Widow Passes from the nearest station/unit of their residence, irrespective of the station from where they had retired. The retired Railway employees/widows who are residing within the jurisdiction of KRCL find it difficult to go to the nearest Indian Railway station/unit for getting their Post-Retirement Complimentary Passes/Widow Passes. The matter has, therefore, been considered in consultation with KRCL and it has been decided by Board that Post-Retirement Complimentary Passes and Widow Passes to the retired Indian Railway personnel/widows will be issued by KRCL, on reciprocal basis subject to the following conditions:-

8. Post-retirement Complimentary as well as Widow Passes will be issued by the Headquarters and Divisional Offices of KRCL. However, on the analogy of the practice followed on the Indian Railways, senior Subordinates in Grade Rs.5000-8000 and above and who are also in direct and independent charge of the establishment shall issue/sign Post-Retirement Complimentary Passes/Widow Passes to the retired Railway employees, other than I-A Post-retirement Complimentary/Widow Passes.

9. I-A Complimentary passes shall continue to be issued/signed by the concerned Gazetted officers only.

10. In case retired Railway officers/widows opt in writing for First Class Post-Retirement Complimentary Passes/Widow Passes, instead of I-A, the senior subordinates in Grade Rs.5000-8000 and above and also who are in direct and independent charge of the establishment may issue the Passes.

11. On receipt of request from the retired employees/eligible members of the family in case of deceased retirees the pass issuing authority at the Divisional Railway Headquarters/Zonal Railway Headquarters will transfer the pass account to the nominated officer/senior subordinate. In case of transfer of pass account from a senior subordinate, the pass account will be first forwarded by him to the Divisional headquarters, who will arrange to transfer the same to the nominated officer/senior subordinate.

12. In no case a nominated senior subordinate will forward the pass account directly to the KRCL. The pass account will always be forwarded only through his Divisional Railway Headquarters.

13. When a pass account is transferred, the pass issuing authority will endorse in the pass account the number of passes availed by the retired employee/widow and his/her scale/class of pass.

14. In all other respects the provisions contained in the Railway Servants (Pass) Rules (2nd Edition 1993) shall prevail.

This issues with the concurrence of Finance Directorate of Board’s office.

134_2003

SERIAL CIRCULAR NO. 134 /2003 Circular letter No.P [PC]487/V/97/Standardisation of designations Dated: 30 -07-.2003

Copy of Board's letter No. PC-III/2002/FE-II/1 dt.12.6.2003 is published for information, guidance and necessary action

Copy of Board's letter No. PC-III/2002/FE-II/1 dt.12.6.2003 ( RBE No.97//2003)

Sub: Revision of designation of Artisan Staff in Railway Printing Presses.

Railway Board have decided to revise the designation of Artisan Staff of Railway Printing Presses as indicated against each.

Existing Designation Pay Scale Revised DesignationMaster Craftsman (Trade) 1400-2300/5000-8000 Sr. Technician (Trade)Skilled Gr.I(Trade) 1320-2040/4500-7000 Technician Gr.I(Trade)Skilled Gr.II (Trade) 1200-1800/4000-6000 Technician Gr.II

(Trade)Skilled Gr.III (Trade) 950-1500/3050-4590 Technician

Gr.III(Trade)

The revised designations as detailed above, will not entail any change in the pay scales, duties & responsibilities, mode of recruitment, level of supervision, selection procedure, classification under HOER and eligibility conditions prescribed for the posts or avenues of promotion. The percentage distribution of posts in the various scales of pay will also remain unchanged by the revision of the designations.


Circular letter No.P [PC]487/CGEGIS/II Dated: 28-07-.2003

Copy of Board's letter No. PC-III/2002/GIS/2 dt.26.6.03 is published for information, guidance and necessary action.

Copy of Board's letter No. PC-III/2002/GIS/2 dt.26.6.03 ( RBE No.109/2003 )

Sub: Central Govt. Employees Group Insurance Scheme, 1980.

It has come to the notice of Board that there is some confusion in respect of the rate of subscription to be deducted for Central Government Employees Group Insurance Scheme from Group ‘B’ officers officiating in Sr. scale Rs.10000-15200/- on adhoc basis and those Group ‘B’ officers working in scale Rs.8000-13500/-. With a view to bring uniformity in the matter, it is clarified that the rate of subscription for Central Government Employee Group Insurance Scheme in respect of following categories of officers is as under.Category Rate of SubscriptionRemarksGroup’B’ officers officiating in Sr.Scale on adhoc basis:(c) drawing the pay scale Rs.10000-15200

(d) drawing the pay scale in Group ‘B’ +

Charge Allowance.

(b) Rs.120 p.m.

(b) Rs.60 p.m.

(b) The officiating arrangement may be treated as ‘regular’ for the sole purpose of giving coverage under Central Government Employees Group Insurance Scheme as admissible to Group ‘A’ officers.

(b) Group ‘B’ statusStenographers attached with GMs/AGMs in Scale Rs.8000-13500


Group ‘B’ officers of all organised servicesWorking in scale Rs.8000-13500


This issues with concurrence of Finance Directorate of Ministry of Railway (Railway Board)

136_2003

SERIAL CIRCULAR NO. _136 /2003 Circular letter No. P [PC]487/V/IMP/97/Vol.IV Dated: 06 -08-.2003

Copy of Board's letter No. PC-V/97/1/11/25 dt.26.6.03 is published for information, guidance and necessary action. Board's letters dated 16.10.97, 16.1.98 and 17.8.98 quoted therein were circulated as S.C.No.170/97, 19/98 and 227/98.

Copy of Board's letter No. PC-V/97/1/11/25 dt.26.6.03( RBE No.110/2003 )

Sub: Pay scales of Laboratory staff – Medical Department clarification.

Consequent to implementation of recommendations of V CPC, pay scales of laboratory staff/medical department in Railways have been revised vide Board’s letter No.PC-V/97/I/RSRP/1 dated 16.10.97, PC-V/97/I/RSRP/1 dated 16.1.98 and PC-V/98/I/11/18(Pt.) dated 17.8.98.

It may be seen that revised pay scales were allotted as under:-

iv. IV CPC scales of Rs.975-1540 and Rs.1640-2900 were allotted normal replacement scales of Rs.3200-4900 and Rs.5500-9000 respectively vide Board’s letter dated 16.10.97.

v. IV CPC scales of Rs.1320-2040 and Rs.1400-2300 were allotted revised scales of Rs.4500-7000 and Rs.5000-8000 respectively vide Board’s letter dated 16.1.98.

vi. Three new scales viz. Rs.4000-6000, Rs.6500-10500 and Rs.7450-11500 were introduced vide Board’s letter dated 17.8.98. The percentage distribution of posts in various categories was also shown in this letter.

It has come to the notice of the Board that there is some confusion on some of Railways in the matter of allotment of higher pay scales to the Laboratory staff and percentage distribution of posts. With a view to clear any such confusion in the Railways and in view of the necessity of implementing Board’s instructions in the correct perspective, revised pay scales and percentage distribution of the various categories of Laboratory staff in juxtaposition with the corresponding IV CPC pay scales and percentage distribution are given below for guidance. As some of the Railways may not be following standard designations, the IV CPC scale of the post, and not the designation alone, should be the criteria for allotting the equivalent revised V CPC pay scale.

Designation

IV CPC scale(RS.)

% Distribution

Revised Designation

V CPC scale(RS.)

%Distribution

Lab Asst. 975-1540 - Lab Asst.II 3200-4900 10- - Lab Asst.I

(New Scale)4000-6000 15

Lab.Supdt.Gr.III/Lab.Tech.Lab.Chemist

1320-2040 20 Lab.Tech/Asst.Chemist

4500-7000 75

Lab.Supdt.Gr.II

1400-2300 30 Lab.Supdt.Gr.III

5000-8000 35

Lab Supdt.Gr.I

1640-2900 50 Lab.Supdt.Gr.II

5500-9000 45

Lab.Supdt.Gr.I(New Scale)

6500-10500 15

Chief Lab.Supdt.(New Scale

7450-11500 5


Circular letter No. P [PC]487/V/97/Pension/Vol.III Dated: 31 -07-.2003

Copy of Board's letter No. F(E)III/2001/PN1/23 dt.23.6.04 is published for information, guidance and necessary action. Board's letter dated 7.11.97 quoted therein was circulated as S.C.No.204/97


Sub: Re-employed military pensions – removal of floor ceiling of minimum pension.

In the O.M.No.45/86/97-P&PW(A)(Part II) DATED 27.10.1997 of DOP&PW circulated on Railways vide Board’s letter No.F(E)III/97/PN1/23 dated 7.11.97 for implementing Government’s decision in the matter of revision of pension of pre-1996 pensioners, family pensioners, etc. it was provided that the pension would be fixed as per the consolidation formula. In para 5.1, thereof, it was provided that where the pension/family pension so worked out was less than Rs.1275/-, the same shall be stepped upto Rs.1275/-. Further, in the case of pensioners who are in receipt of more than one pension the floor ceiling of Rs.1275/- will apply to the total of all pensioners taken together.

Following representations seeking clarification on the question whether the logic of stepping up of pension to minimum of Rs.1275/- should be extended to both military and civil pensions as well, independently, the matter has been examined in consultation with the DOP&PW and Department of Expenditure. It is clarified that in respect of civil and military pension, the floor ceiling of Rs.1275/- taking the two pensions together will not apply and the individual pensions will be governed by respective pension rules. The cases of re-employed pensioners who opted for separate military and civil pension and whose cases were earlier decided otherwise in terms of para 5.1 of DOP&PW’s O.M. dt.27.10.1997 referred to in para 1 above may be re-opened and pensionary benefits for civil service may be refixed without limitation, as clarified above.


Circular letter No. P [R]8/II Dated: 06 -08-.2003

Copy of Board's letter no.(NG)I-2002/RE 3/10 dt.30.6.03 is published for information, guidance and necessary action. Board's letters dated 29.4.99 quoted therein was circulated as SC No.138/99.

Copy of Board's letter No. E(NG)I-2002/RE 3/10 dt.30.6.03 ( RBE No.112/2003)

Sub: Absorption of medically decategorised staff in alternative employment – Implementation of revised procedure prescribed in pursuance of the ‘Persons with Disabilities (Equal Opportunities, Protection of Rights and Full Participation) Act,1995.

In terms of para 1306 of IREM Volume I,1989, as introduced vide Advance Correction Slip No.77 issued under Board’s letter No. E(NG)I/96/RE3/9(2) dt. 29.4.99 efforts should first be made for absorption in alternative employment of staff medically decategorised in the Unit of the officer under whom he was working as it is primarily his responsibility to find suitable alternative employment for medically decategorised staff.

2. In the PNM-NFIR meeting held on 20/21.5.03 the Federation pointed out that despite the above provision, medically decategorised staff are straight away being absorbed in posts filled entirely by promotion in other Departments without making efforts to find an alternative employment for him in the Department in which the medically decategorised staff was working. They cited an example of a Technical Supervisor in higher promotional grade, who, on medical decategorisation, was absorbed in Ticket Checking cadre in a post entirely filled by promotion without considering the possibility of his absorption in other Wings of the Department in posts carrying appropriate lower medical classification.

3. The Board wish to clarify that besides the provision referred to above regarding absorption in the same department in the first instance, the procedure also requires vide para 1304 of IREM ibid that the alternative employment should be in posts which the staff can adequately fill and as far as possible, should broadly be in allied categories where their background and experience in earlier posts could be utilised. Accordingly, the Board would like to reiterate that serious efforts should be made to find alternative employment for medically decategorised staff in other wings of the same department in posts carrying appropriate lower medical classification and only when it is not possible to do so the employee should be considered for absorption in other departments.


Circular letter No. P [R]436/IREM/VI Dated: 01-08-.2003

Copy of Board's letter No. E(NG)I-2001/RE-3/8 dt.1.7.03 is published for information, guidance and necessary action. Board's letters dated 29.4.99 and 31.7.2001 quoted therein were circulated as SC No.138/99 and 170/2001.

Copy of Board's letter No. E(NG)I-2001/RE-3/8 dt.1.7.03 ( RBE No.113/2003) SC No.6 to MC No.25

Sub: Persons with Disabilities (Equal Opportunities, Protection of Rights and Full Participation) Act,1995 – Absorption of disabled/medically decategorised staff in alternative employment –Amendment to IREM.

Reference this Ministry’s letter no.(NG)I-96/RE-3/9(2) dated 29.4.1999 read with their letter no.(NG)I-2000/RE-3/5 dated 31.7.2001 on the above subject.

2. The question whether the services of an employee who has been declared totally incapacitated, not fit for any post even in the lowest medical category can be terminated, has been examined in consultation with the Ministry of Social Justice and Empowerment and the Ministry of Law and Justice, Department of Legal Affairs. It has been clarified that the provision in Section 47 of the Persons with Disabilities (Equal Opportunities, Protection of Rights and Full Participation ) Act,1995, for creation of supernumerary post pending location of a suitable alternate post for a medically decategorised/disabled person is intended to cover cases where disabled person is in a position to discharge duties other than those which he was performing before the disablement and that the employee should be within the permissible limit of disability so as to be covered under Section 47 of the act ibid. It has therefore, been decided by the Ministry of Railways that since a Railway servant who has been declared totally incapacitated is not fit for any alternative post even in the lowest medical category, he should be declared invalidated and retired from service as per procedure in force prior to coming into force of revised procedure laid down in ACS No.77 issued under this Ministry’s letter no.(NG)I-96/RE-3/9(2) dt.29.4.99.

3. The Indian Railway Establishment Manual, Vol.I,1989 should also be amended as in the Advance Correction Slip No.148 enclosed.

INDIAN RAILWAY ESTABLISHMENT MANUAL VOLUME-I(REVISED EDITION 1989)

Chapter XIII – Absorption of Medically Incapacitated Staff in Alternative Employment.

ADVANCE CORRECTION SLIP NO.148III. Substitute the following for the existing para 1303:-

“1303(a): Railway Servant totally incapacitated for further service:- A Railway servant in Group (i) of para 1302 above cannot be retained in service and is not, therefore, eligible for alternative employment. If he is on duty, he shall be invalidated from service from the date of relief of his duty, which should be arranged without delay on receipt of the report of medical authority. If, however, he is granted leave, he shall be invalidated from service on the expiry of such leave, but if he is already on leave, he shall be invalidated from service on the expiry of that leave or extension of leave. The leave or extension of leave that may be granted to him after the report of the medical authority has been received, will be so limited that the amount of leave, as debited against the leave account, together with any period of duty beyond the date of the medical authority's’ report does not exceed 6 months.

(b): Railway Servants disabled/incapacitated for service in posts held by them but eligible for alternative employment:- Railway servants in Group (ii) of para 1302 above also cease to perform the duties of the post they are holding from the date they are declared medically unfit for the present post. No officer has the authority to permit the Railway servant concerned to perform the duties in the post beyond that date. If such a Railway servant cannot be immediately adjusted against or absorbed in any suitable alternative post he may be kept on a special supernumerary post in the grade in which the employee concerned was working on regular basis before being declared medically unfit pending location of suitable alternative employment for him with the same pay scale and service benefits; efforts to locate suitable alternative employment starting immediately. The special supernumerary post so created will stand abolished as soon as the alternative employment is located”

IV. Delete the existing para 1305.

[ Authority: Board's letter No. E(NG)I-2001/RE-3/8 dt.1.7.03]

140_2003

SERIAL CIRCULAR NO. 140_ /2003 Circular letter No. P[R]535/II Dated: 29-08-.2003

Copy of Board's letter No. E(NG)I-2002/PM1/16 dt.2.7.03 is published for information, guidance and

necessary action.

Copy of Board's letter No. E(NG)I-2002/PM1/16 dt.2.7.03 ( RBE No.114/2003)

Sub: Rectification of administrative errors – Grant of proforma promotion –payment of back wages – Question regarding.

In terms of provisions of para 228 of IREM, Vol.I, 1989, the staff who lose promotion on account of administrative error, should on promotion be assigned correct seniority vis-à-vis their juniors already promoted, irrespective of the date of promotion. However, pay in the higher grade on promotion may be fixed proforma at the proper stage but no arrears on this account shall be payable as the concerned staff did not actually shoulder the duties and responsibilities of the higher post.

2. Notwithstanding the above provision in the recent past, a number of employees have approached CAT/Courts and secured judgements in their favour for payment of arrears. However, in one of the SLPs filed against order dated 30.9.1991 of CAT/Ernakulam Bench in OA No.649/9, the Hon’ble Supreme Court by their judgement dated 13.8.1997 in Civil Appeal No.8904 of 1994, (Union of India & Ors. Vs. P.O.Abraham & Ors) have upheld the above provision regarding non-payment of back wages on proforma promotion. A copy of the judgement is sent herewith for information and guidance.

5. The above judgement of the Hon’ble Apex court should be the guiding factor while defending the pending CAT/Court cases (including SLPs, if any) and that may arise in future on the issue. The CPOs should ensure that in all such cases, the judgement is invariably connected and cited to counter the claim for payment of arrears in the type of cases referred to in para 1 above.

Copy of Hon’ble Supreme Court’s Order dated 13.8.97 in Civil Appeal No.8904/1994

IN THE SUPREME COURT OF INDIACIVIL APPELLATE JURISDICTION

CIVIL APPEAL NO.8904 OF 1994

UOI & Others (Appellants)VersusP.O.Abraham & Others (Respondents)

ORDER

This appeal is directed against the order of the Central Administrative Tribunal, Ernakulum Bench in O.A.No.649/90 dated 30th September,1991. Though the appeal challenges the order in its entirety, Mr.Goswami learned counsel for the appellants fairly stated that the appeal is now confined only to the payment of back wages ordered to be given by the Tribunal.

By the order under appeal, the Tribunal has allowed the application which challenged the Railway Board Circular dated 15/17 September, 1964. The said Circular stated:

“No arrears on this account shall be payable as he did not actually shoulder the duties and responsibilities of the higher posts”.

Consequent to the deletion of the above clause further directions were given. Learned counsel submits that the clause, which has been directed to be removed, is in accordance with the judgement of this Court in Virender Kumar, General Manager, Northern Railways, New Delhi Vs Avinash Chandra Chadha & Others (1990) 2 SCR 769. This court, in that case held on principle of ‘ no work no pay’ that the respondents will not be entitled to the higher salary as they have not actually worked in that post. The clause, which has been directed to be deleted by the Tribunal being in consonance with the ruling of this Court, we are of the opinion that the Tribunal was not right in directing the deletion of that clause. Accordingly, to that extent this appeal is allowed. The result is that the respondent will be given deemed promotion, if any, before retirement and also the benefit in the matter of fixing pensions. No costs.

Sd/-[K. Venkataswami]

Sd/- [V.N. Khare]

New Delhi.August 13, 1997.

141_2003

SERIAL CIRCULAR NO. 141 /2003 Circular letter No. P [R]605/IX Dated: 01 -08-.2003

Copy of Board's letter No. E(NG)I-2003/IC2/2 dt.2.7.03 is published for information, guidance and necessary action. Board's letter dated 28.2.03 quoted therein were circulated as SC No.61/03.

Copy of Board's letter No. E(NG)I-2003/IC2/2 dt.2.7.03 ( RBE No.116/2003)

Sub: Additional incentive to employees who acquires the Diploma of Indian Railway Institute of Logistics & Materials Management, R.K.Puram, New Delhi.

As the Railways are aware in terms of instructions contained in the Board’s letter of even number dated 28.2.2003 when a Railway employee acquires the Diploma of Indian Railway Institute of Logistics & Materials Management a suitable entry in regard to the same should be made in his service Record.

It has now been decided that in respect of selections held for promotion to selection posts, Diploma of Indian Railway Institute of Logistics & Materials Management may be taken into account, along with any other Technical/academic qualifications in awarding marks under the heading “Personality, Address, Leadership and Academic/Technical qualification”. 142_2003

SERIAL CIRCULAR NO. 142 /2003

Circular letter No. P [R]493/I Dated: 01-08-.2003

Copy of Board's letter No. E(G)2003 LE1/4 dt.10.7.03 is published for information, guidance and necessary action.

Copy of Board's letter No. E(G)2003 LE1/4 dt.10.7.03 ( RBE No.120/2003)

Sub: Leakage of revenue – irregularities in staff payments.Ref: AM(S)’s DO letter of even number dated 7.5.2003.

The issue of leakage of revenue due to fraudulent payments of salary was discussed in the Board Meeting held on 22.5.2003 as a part of the standing Agenda where the following minutes were recorded.

“Irregularities in staff payments: The Railway-wise position of the leakage detected during the month of April,2003 was noted. AM/Staff vide his DO letter No.2002/V4/AC10 dated 13 th March,2003 has advised all GMs emphasizing the need to strengthen the administrative machinery and for proactive action to eliminate cases of irregular payments. The existing machinery of Accounts and Personnel Departments should intensify internal checks in order to detect and prevent recurrence of such fraudulent payments. During their inspections, it should be ensured that the extant rules/instructions, prescribed procedures are followed by all. Necessary test checks should be carried out for this purpose”.

Board desire that the directives of the Board as stipulated in the aforesaid Minutes may be noted for strict compliance.


Circular letter No. P [R]23/VI Dated:06 -08-.2003

Copy of Board's letter No. F(E)Spl.2003/ADV.3/4 dt.27.6.03 is published for information, guidance and necessary action.

Copy of Board's letter No. F(E)Spl.2003/ADV.3/4 dt.27.6.03 ( RBE No.104/2003)


A copy of Ministry of Urban Development and Poverty Alleviation’s Office Memorandum No.I-17015/5/97-H-III dated 26.3.2003 on the above subject is sent herewith for information and guidance. Instructions contained therein would apply to Railway servants.

Copy of Ministry of Urban Development and Poverty Alleviation’s Office Memorandum No.I-17015/5/97-H-III dated 26.3.2003


In partial modification of this Ministry’s O.M. of even No. dated 10.4.02, the undersigned is directed to state that the rates of interest for House Building Advances sanctioned to the Government servant for Construction/purchase of houses/flats from April 1,2003 will be as under, until further orders:-S.No.

Amount of advance sanctioned to a Govt.servant

Existing Rate of interest on HBA (Per Annum)

Revised Rates of interest on HBA (Per Annum)

1.2.3.4.

Upto Rs.50,000/-Upto Rs.1,50,000/-Upto Rs.5,00,000/-Upto Rs.7,50,000/-

6%7.5%9.5%10.5%

5%6.5%8.5%9.5%


Circular letter No.P(R)436/IREM/Vol. Dated : 20 -08-03

Copy of Board’s letter no.E(NG)I/2000/PM1/41 dated 7.8.2003 is published for information guidance and necessary action. Board’s letters dt. 3.3.1998, 16.11.1998, 26.7.99 and 8.3.2002 quoted in the correction slip were circulated under SCR/S.C. Nos. 110/98, 12/99, 221/99 and 49/02, respectively.

Copy of Board’s letter no.E(NG)I/2000/PM1/41 dated 7.8.2003 (RBE No. 137/2003)


…In terms of extant procedure, selection posts are filled by a positive act of selection consisting of

a written test and /or viva voce; viva voce being a must in every case.

1.1 In cases where written test is held as part of the selection for promotion to the highest grade selection post in a category, the same includes objective type questions for about 50% (in the range of 45% to 55%) of the total marks for the written test. The objective type questions limited to about 25% ( in the range of 20% to 30% ) of the total marks for the written examination, if any, held as part of the selection for promotion to selection posts in the lower grades, have also been introduced vide ACS No.130 issued under this Ministry’s letter of even number dated 8.3.2002 with the stipulation that in order to offset the impact of random answering, there will be negative marking for wrong answers to objective type questions.

2. The staff side in the fora of Departmental Council under the JCM Scheme and the PNM have demanded that:

iii) in order to reduce subjectivity to the maximum extent possible in the departmental selections, viva voce should be eliminated on the analogy of viva voce having been eliminated in the recruitments from open market through Railway Recruitment Boards; and

iv) the concept of negative marking should be done away with.

3. Pursuant to deliberations with the staff side, Ministry of Railways have considered the matter carefully and have decided as under:-

iii) There will be no viva voce in the departmental selections except in the case of selection, if any, for promotion to the posts in the categories of Law Assistants, Physiotherapists, Telephone Operators and Teachers. For these categories, viva voce is in vogue in the recruitment through Railway Recruitment Boards ( RRBs);

iv) While the objective type questions in the written test held as part of selection for promotion to all selection posts will be retained, the concept of negative marking for wrong answers to the objective type questions as introduced vide ACS No.130 ibid stands withdrawn.

3.1 As a corollary to elimination of viva voce in the departmental selections, the following decisions have also been taken:-

iii) Written test will invariably form part of all selections held for promotion to posts classified as ‘selection’ including the posts for which presently only viva voce forms part of the selection.

iv) 15 marks hitherto allotted to viva voce in the selection, which consisted of both written test and viva voce test, will now be added to written test. Accordingly, the total marks allotted to written test for assessing professional ability of the candidates shall be 50 ( both in cases where presently written and viva voce or only viva voce form part of the selection ) except in the case of selection to posts in the categories of Teachers, Law Assistants, Physiotherapists and Telephone Operators for which the existing distribution of marks, namely, 35 for written and 15 for viva voce will continue to be in force.


4.1 All the remaining procedure prescribed for holding selections including constitution of Selection Boards will remain unaltered.

7. Accordingly, the Indian Railway Establishment Manual, Volume I,1989, is amended as per ACS No.150 enclosed.

INDIAN RAILWAY ESTABLISHMENT MANUAL VOLUME I . (1989 EDITION)ADVANCE CORRECTION SLIP NO. 150

Chapter II, Section ‘B’-rules governing the promotion of Group ‘C’ staff.

2. In the existing para 215:

iv) For the existing sub-para (a) substitute the following:-

“Selection post shall be filled by a positive act of selection made by Selection Boards, from amongst the staff eligible for selection. The positive act of selection shall consist of only written test to assess the professional ability of the candidates, for which reasonable advance notice should be sent, except in the case of selection for promotion to posts in the categories of Teachers, Law Assistants, Physiotherapists and Telephone Operators, where the positive act of selection shall consist of both written test and viva- voce test. The staff in the immediate lower grade with a minimum of two years service in that grade only will be eligible for promotion, unless a longer length of service in the lower grade has been stipulated as a condition of eligibility for promotion in a particular category. The service for this purpose includes service, if any, rendered on adhoc basis followed by regular service without break. The condition of two

years service should stand fulfilled at the time of actual promotion and not necessarily at the stage of consideration. If by virtue of the above rule, a junior is eligible for promotion, his senior also will be eligible for such promotion, even though he might not have put in a total service of two years, or more, ( if stipulated in particular category in the lower grade)”.

v) In sub paras (c) and (d) the words and figures “para 216” should be corrected to read as “para 219”.vi) Delete sub-para (ee) as separated from the original sub-para (e) vide ACS No.82 issued under this Ministry’s letter no.(NG)I-99/PM1/15 dated 26.7.1999.

III. In the existing para 219:

iii) In the existing sub-para (b) as modified vide ACS No.40 issued under the Ministry’s letter no.(NG)I-95/PM1/14 dated 3.3.1998, delete the words “if such a test is” appearing in the first sentence of the sub-para.iv) For the existing para (c) as modified vide ACS No.130 issued under the Ministry’s letter no.(NG)I-2000/PM 1/41 dated 8.3.2002, substitute the following:

“(c) ( i) In the written test held as part of the selection for promotion to the highest grade selection post in a category, objective type questions should be set for about 50% (in the range of 45% to 55%) of the total marks for the written test. In the written test held as part of the selection for promotion to other lower grade selection posts, objective type questions should be set to the extent of about 25% ( in the range of 20% to 30% ) of the total marks for the written test.

(ii) : The provision at (i) above will be applicable to selections in all departments except Accounts Department”.

iii) For the existing Note (iii) below sub-para(g) as modified vide ACS No.66 issued under the Ministry’s letter no.(NG)I-98/PM1/11 dated 16.11.1998, substitute the following:-

“Candidates must obtain a minimum of 60% marks in professional ability and 60% marks of the aggregate for being placed on the panel. In a few cases where both written and oral tests are held for adjudging the professional ability, the written test should not be of less than 35 marks and the candidates must secure 60% marks in written test for the purpose of being called in viva-voce test . Provided that 60% of the total of the marks prescribed for written examination and for seniority will also be the basis for calling candidates for viva-voce test instead of 60% of the marks for the written examination only; marks for seniority being awarded on notional basis. However, it should be specifically made clear to them that they are being called for interview based on the marks for seniority awarded on notional basis and that empanelment will be subject to their securing 60% marks in the professional ability ( written test and viva voce test) and 60% in the aggregate.”

iv) For the existing entries against item (1) of the table at the end of clause (i) of the sub-para (I) as modified vide ACS No.66 issued under the Ministry’s letter no.(NG)I-98/PM1/11 dated 16.11.1998, substitute the following under the columns “Factors/Headings, Maximum Marks and Qualifying Marks respectively”.

“(1) Professional ability 50 30 ”

“v) For the existing sub-clause(ii) of sub-para (j), substitute the following:

“In a few cases where both written test and viva-voce test are held to assess the professional ability of the candidates, all those who secure not less than 60% marks in the written test should be called for viva-voce test.”

(Authority: Ministry of Railways’ letter No. E(NG)I-2000/PM1/41 dated 07.08.2003).


Circular letter No. P(R)563/V Dated : 29-08-03

Copy of Board’s letter no.(NG)II/94/RR-1/29 dated 6.8.03 is published for information, guidance and necessary action. Board’s letters dated 10.5.99 and 2.8.2000 quoted therein were circulated as S.C.No.145/99 and 179/2000, respectively.


Sub: Upper age limit for direct recruitment to Group ‘C’ & ‘D’ on the Railways.Ref:Railway Board’s letter no.(NG)II/94/RR-1/29 dated 2.8.2000.

Attention is invited to this Ministry’s letter under reference vide which the currency of the relaxation contained in Board’s letter of even number dated 10.5.99 was extended for a period of 3 years i.e. upto 3.8.2003.

The matter has been reviewed by the Board and it has been decided that the currency of the aforementioned relaxation in upper age limit in direct recruitment to Group ‘C’ & ‘D’ categories on the Railways may be extended further for a period of one year i.e. upto 3.8.2004.



Copy of Board's letter No. E[NG]I/2002/PM2/9 dated: 11-08-03 is published for information, guidance and necessary action. Copy of S.C. Railway’s letter dated 5-09-02 quoted therein is enclosed.

Copy of Board's letter No. E[NG]I/2002/PM2/9 dated: 11-08-03 ( RBE No.139/2003)

Sub: Scheme of GDCE for filling up a part of Direct Recruitment quota posts in Group ‘C’ categories – consideration of RPF personnel.

Reference correspondence resting with South Central Railway’s letter No. P[R]543/V dated 05-09-02 on the above subject.

2. The question whether RPF/RPSF Personnel should be considered eligible to appear in the GDCE or other Departmental selections for appointment/promotion to posts in Departments other than RPF/RPSF in the Railways has been considered carefully by the Board in consultation with the Ministry of Home Affairs. As the Railways are aware, the scheme of GDCE has been introduced with the main objective of facilitating redeployment of surplus staff either by redeployment of such staff in the posts vacated by staff selected under GDCE or surplus eligible staff themselves getting selected under the scheme. However, the selection of RPF/RPSF staff under the GDCE cannot in any way

facilitate redeployment of surplus staff. In view of this and on the analogy of practice being followed by the Central Police Forces [CPFs] under the control of the Ministry of Home Affairs as also the very nature of job and the method of recruitment in RPF/RPSF, it has been decided that the RPF/RPSF Personnel cannot be allowed to appear in the GDCE. They will also not be eligible to appear in other Departmental selections in Departments other than RPF/RPSF. However, the past cases decided otherwise will not be reopened.

Copy of this Railway’s letter No. P[R]543/V dated 05-09-02.

Sub: Scheme of GDCE for filing up 25% Direct recruitment vacancies in certain Group ‘C’ categories – Consideration of RPF personnel.

***The Railway Board, in their letter No. E[NG]I/92/PM2/16 dated 20-8-93 introduced the scheme

of General Departmental Competitive Examination to fill up 25% of the net direct recruitment vacancies to accelerate the process of redeployment of surplus staff. It was mentioned, inter-alia, in the said circular that the zone of consideration for GDCE would encompass staff belonging to all the departments/ branches in divisions/workshops/Headquarters Office/Extra Divisional Office/Production Unit, as the case may be, subject to their applying through proper channel in response to the notification for GDCE.

A doubt has arisen on this Railway as to whether the RPF personnel may be considered amongst the staff of other departments for GDCE.

The matter may please be examined and the doubt clarified early.


Circular letter No. P(R)673/III Dated : 20 -10-03

Copy of Board’s letter no.(MPP)2001/6/2 dated 16.7.2003 is published for information, guidance and necessary action. Board’s letter dated 6.6.03 quoted therein was circulated as S.C.No.113/03.

Copy of Board’s letter no.(MPP)2001/6/2 dated 16.7.2003 (RBE No.124/03)

CORRIGENDUM


Ref: Board’s letter of even number dated 6.6.03.

Kindly read the para 1 of the above referred letter as:-

“In continuation of Board’s letter of even number dated 18.5.2001 (RBE No.98/2001) it has been decided that the allotment of trainees of ICF may be changed from”



Circular letter No.P [R]473 /V Dated: 29 -08-2003

Copy of Board’s letter no.(W)97/PS 5-1/62 dated 8.7.03 is published for information, guidance and necessary action. Board’s letter dated 7.4.2000 quoted therein was circulated as S.C.No.85/2000.

Copy of Board’s letter No. E(W)97/PS 5-1/62 dated 8.7.03 (RBE No119/03)

Sub: Revised pay limit for “RCP” and “School Card Pass”.Ref: Board’s letter of even number dated 7.4.2000.

Consequent upon revision of pay scales under V Central Pay Commission, revised pay limit for “RCP” and “School Card Pass” has been fixed vide Board’s letter of even number dated 7.4.2000. In the revised pay limit for First Class, a higher pay limit over the Privilege Pass entitlement has been fixed for “RCP” and “School Card Pass’ in respect of employees who were appointed prior to 10.11.1987, whereas entitlement for First Class under “RCP”, “School Card Pass’ and ‘Privilege Pass’ is the same in respect of employees who were appointed after10.11.1987. At the instance of Staff Side, it has now been decided by Board that pay limit for entitlement of First Class Pass under ‘RCP”, “School Card Pass” and “Privilege Pass’ should be the same in respect of employees who were appointed prior to 10.11.1987.

2. As a result of the above, decisions of the Board, the pay limit for entitlement of First Class on ‘RCP’ and “School Card Pass’ in respect of Railway Servants appointed during different periods shall be as follows:-

v. Employees appointed prior to 1.8.1969 and drawing pay of Rs.4900/- or above, provided they are in a scale the maximum of which is Rs.6000/- or above.

vi. Employees appointed during the period from 1.8.1969 to 10.11.1987 and whose pay is Rs.5375/- or above, provided they are in a scale maximum of which is Rs.7000/- or above.

vii. Employees who are appointed during the period from 11.11.1987 to 1.2.1999 and whose pay is Rs.7250/- or above, or those who are in a scale the minimum of which is Rs.6500/-.

viii. Employees who are appointed after 1.2.1999 and whose pay is Rs.7600/- or above, or in a scale minimum of which is Rs.6500/- or above.

3. In all other aspects, the provisions of Railway servants (Pass )Rules, 1986 (2nd Edition 1993) shall apply.

4. In view of above, Schedule-III (School Pass) and Schedule-VI (Residential Card Pass) of Railway Servants (Pass) Rules, 1986 (Second Edition 1993) as amended as per ACS No.21, is further modified as per Advance Correction Slip No.41 enclosed.


Advance Correction Slip No.41 Railway Servants (Pass) Rules, 1986 (2nd Edition 1993)

III. Schedule III (School Pass)

Replace Column No.3 against School Card Passes as under

Category Entitlement/Facilities1 2

I. Group ‘A’ & Group ‘B’ Gazetted) I Class “A”II. Non-Gazetted Group ‘B’ & Group’C’ employeese) Appointed prior to 1.8.69iii. Drawing pay of Rs.4900/- or above, provided the employees are in a scale the maximum of which is Rs.6000/- or above.iv. Employees other than those covered Under Item (i) above.

I Class

II/Sleeper Class

f) Appointed during the period from 1.8.69 to 10.11.1987iii. Drawing pay of Rs.5375/- or above, provided they are in a scale, the maximum of which is Rs.7000/- or above.iv. Employees other than those covered Under Item (i) above.

I Class

II Sleeper Classg) Appointed during the period from 11-11.1987 to 1.2.1999v. Drawing pay of Rs.7250/- or above, or those who are in a scale, the minimum of which is Rs.6500/- or above.vi. Employees other than those covered Under Item (i) above.

I Class

II/Sleeper Class

h) Employees appointed after 1.2.1999i. Employees in pay scale minimum of which is Rs.6500/- or above.ii. Employees drawing pay of Rs.7600/- or above.vii. Employees in pay scales of Rs.5000-8000 and

Rs.5500-9000 and drawing pay of Rs.7250/- or above but less than Rs.7600/-.

viii. Employees other than those covered under (i),(ii) and (iii) above.

I Class

I Class

IInd Class “A”


IV. Schedule VI (Residential Card Pass)Replace Column No.3 with the following:-

Category EntitlementI. Group’A’ & Group ‘B’ (Gazetted) I Class ‘A’

II. Non-Gazetted Group ‘B’ & Group ‘C’ employeesb) Appointed prior to 1.8.69iii. Drawing pay of Rs.4900/- or above, provided the

employees are in a scale the maximum of which is Rs.6000/- or above.

iv. Employees other than those covered Under Item (i) above.

I Class

II/Sleeper Classb) Appointed during the period from1.8.1969 to 10.11.1987v. Drawing pay of Rs.5375/- or above, provided

they are in a scale, the maximum of which is Rs.7000/- or above.

vi. Employees other than those covered Under Item (i) above.

D) Appointed during the period from 11-11.1987 to 1.2.1999i. Drawing pay of Rs.7250/- or above, or those

who are in a scale, the minimum of which is Rs.6500/- or above.

vii. Employees other than those covered Under Item (i) above.

I Class

II Sleeper Class

I Class

II Sleepere) Employees appointed after 1.2.1999i. Employees in pay scale minimum of which is Rs.6500/- or above.ii. Employees drawing pay of Rs.7600/- or above.iii. Employees in pay scales of Rs.5000-8000 and Rs.5500-9000 and drawing pay of Rs.7250/- or above but less than Rs.7600/-.viii. Employees other than those covered under (i),(ii)

and (iii) above.

I Class

I Class

IInd Class “A”


Note:ii. No attendant is allowed in Residential Card Pass.

(Authority: Board’s letter no.(W)97PS5-1/62 dated 8.7.2003)

149_2003

SERIAL CIRCULAR NO. 149 /2003Circular letter No.P [R]554/IV Dated: 29-08-2003

Copy of Board’s letter No. E(G)2003 QR1-2 dated 1.8.2003 is forwarded for information, guidance and necessary action. Board’s letters dated 18.7.2000 (not 18.7.2002) and 14.2.2002 quoted therein were circulated as S.C.No.169/2000 & 39/2002.

Copy of Board’s letter No. E(G)2003 QR1-2 dated 1.8.2003 (RBE No.132/03)

Sub: Retention of Railway accommodation at the previous place of posting by Officers/staff on deputation to Konkan Railway Corporation Ltd.(KRCL).

Ref: Railway Board’s letter no.(G)2001 QR1-9 dated 14.2.2002.

Further to Board’s letter quoted above, Ministry of Railways ( Railway Board) in exercise of their powers contained in their letter no.(G)99 QR1-16 (Pt) dated 18.7.2002 have further reviewed the matter and have decided that the facility of retention of Railway accommodation at the previous place of posting in favour of the officers/staff on deputation to KRCL may be extended upto 30.9.2003 only on payment of special licence fee.

KRCL must arrange for the accommodation of their officers/staff by leasing houses if necessary. No further extension beyond 30.9.2003 shall be entertained.


150_2003

SERIAL CIRCULAR NO. 150 /2003Circular letter No.P [R]554/IV Dated:29 -08-2003

Copy of Board’s letter no.(G)2002 RN 5-11 dated 15.7.03 is published for information, guidance and necessary action. Board’s letter dated 12.4.02 quoted therein was circulated as S.C.No.65/02.

Copy of Board’s letter No. E(G)2002 RN 5-11 dated 15.7.03 (RBE No.123/03)

Sub: Retention of Railway quarter by the staff belonging to Catering Department of Indian Railways on their transfer/ deputation to Indian Railway Catering and Tourism Corporation (IRCTC).

In terms of Board’s letter no.(G)2001 RN5-5 dated 12.4.2002, Railway Officers/staff on deputation to IRCTC were permitted retention of Railway quarter at the previous place of their posting for a period of 5 years from the date of incorporation of IRCTC, i.e., from 27.9.99 to 26.9.2004.

2. Consequent upon the decision of the Central Government in the Ministry of Railways regarding transfer of the entire catering function of Catering Department of Indian Railways to Indian Railway Catering and Tourism Corporation (IRCTC), a Public Sector undertaking, under the administrative control of the Ministry of Railways, along with posts and staff on deemed deputation basis, the question of retention of Railway accommodation by such of the staff beyond permissible period of 26.9.2004, communicated in terms of this Ministry’s letter referred to above, was examined by Board in their meeting held on 16.1.2003 and 24.4.2003. Keeping in view the public interest and in order to enable IRCTC to make their own arrangements for providing accommodation to staff of the erstwhile Catering

Department, a conscious decision has been taken that such of the staff of Catering Department of Indian Railways, who enjoyed the facility of Railway quarter before moving over to IRCTC, should be allowed to retain said Railway quarter(s)/ accommodation under their occupation even after being absorbed in IRCTC after exercising their option under the extant rules, upto 31.3.2010.It may please be noted that after 31.3.2010, all the Railway quarters shall automatically revert back to the Railways with immediate effect.

3. The rent chargeable for the period of retention upto 26.9.2004 has already been detailed in Board’s letter no.(G)2001 RN 5-5 dated 12.4.2002, referred to above. The same arrangement in respect of charging of rent from the above category of staff shall continue to be followed for retention beyond 26.9.2004 upto 31.3.2010.

4. The facility of retention of Railway accommodation provided for in paragraph 2 above shall be available only to such staff who are being transferred to IRCTC with work and post as a result of the decision to transfer the catering activities to IRCTC.

5. It may please be noted that a Railway quarter which falls vacant after the retirement of these staff shall revert back to the Railway unit to whom the quarter belong and in no case be re-allotted to a staff of IRCTC under any circumstances.

6. This has the approval of President and issues with the concurrence of the Finance Directorate of the Ministry of Railways.

151_2003

SERIAL CIRCULAR NO. 151 /2003Circular letter No.P( R) 473/V Date: 25-09-2003


.Copy of Board’s letter No. E(W)2003 PS 5-1/9 dated 1.9.03 (RBE No.154/03)

Sub: Medical Pass - Provision for two attendants.

The CLW Staff Council, in their meeting held in June, 2003, has demanded that two attendants should be provided to a physically handicapped or unconscious or paralyzed or mentally retarded patient on the same lines as provided under Schedule VII item 2B(III) of Railway Servants Pass Rules 1986 (2 nd

Edition 1993) to patients in big plaster, where one attendant cannot lift the patient.

2. The matter has been carefully considered by Board, and it has been decided by Board that when no family member is accompanying a physically handicapped or unconscious or paralyzed or mentally retarded patient, two attendants in the same class may be provided on the express recommendations of the medical officers.

3. In view of the above position, Railway Servants (Pass) Rules,1986 (2nd Edition 1993) may be amended as per Advance Correction Slip no.43 enclosed.

4. In all other respects provision of Railway Servant (Pass) Rules, 1986 (2nd Edition 1993) shall apply.


Advance Correction Slip no.43 to the Railway Servants (Pass) Rules,1986 (2nd Edition 1993)

Item 2(B)(III), under Schedule VII (Special Passes) may be replaced as under:

“If the patient is in big plaster, or physically handicapped or unconscious or paralyzed or mentally retarded, where one attendant cannot lift the patient, two attendants in the same class may be provided on the express recommendation of the Medical Officer.[Authority: E(W)2003PS5-1/9 dt.1.9.03.]


Circular letter No. P [PC]487/V/Imp/97/Vol. Dated: -09-.2003

Copy of Board’s letter No. PC-V/98/1/11/23 dated 14.8.2003 is published for information, guidance and necessary action. Board’s letters dated 7.3.2003, 25.6.03 and 29.5.98 quoted therein were circulated as S.C.No.65/03, 130/03 and 147/98.

Copy of Board’s letter No. PC-V/98/1/11/23 dated 14.8.2003 (RBE No.138/03)

Sub: Implementation of improved pay scales to Accounts staff – revision of option

.…..Consequent to implementation of Ministry of Railways’ letter of even number dated 7.3.03 and

letter No.PC-V/97/1/11/14 dated 25.6.03 granting improved pay scales to Railway Accounts staff and Stock Verifiers respectively, references have been received from Zonal Railways for grant of option to Railway servants on implementation of the improved pay scales to Accounts staff and stock verifiers.

The matter has been examined in the light of Railway Board’s letter No.PC-V/98/I/6/3 dated 29.5.98 and it has been decided that Railway Accounts staff and Stock Verifiers can exercise a fresh option to get their pay fixed in the improved pay scale from the date of their increment, falling after 1.1.96.

Option shall be exercised within a period of three months from the date of issue of these orders. Option once exercised shall be final.

153_2003

SERIAL CIRCULAR NO. 153 /2003Circular letter No.P [R]563/VDated: 29 -08-.2003

Copy of Board’s letter No.2003-E(SCT)I/102/2 dated 5.8.03 is published for information, guidance and necessary action.


Sub: No competitive/recruitment examination on the occasions of festival of any minority community.

Recommendation No.2 of the National Commission for Minorities, made in their 8 th Annual Report for the year 1.4.2000 to 31.3.2001, received through Ministry of Social Justice & Empowerment has been reproduced below:

“The Commission made a recommendation to the major recruiting agencies like UPSC, SSC, Banking Recruitment Board that no competitive/recruitment examination should be fixed on the occasions of festival of any minority community”.

This recommendation has been accepted by Ministry of Railways. It is desired that no competitive examination be conducted on the occasions of festivals of Minority Communities.



Copy of Board’s letter No. 94-E(SCT)I/39/1 dated 31.7.03 is published for information, guidance and necessary action. Board’s letters dated 27.5.94 and 21.8.97 quoted therein were circulated as S.C.No.58/94 and 157/ 97, respectively.


Sub: Model Roster for recruitment on local/regional basis.Ref: Board’s letter No.94-E(SCT)I/39/1 dated 27.5.94.

Attention is invited to Board’s letter referred to above vide which separate percentages of reservation for SCs/STs/OBCs were fixed for each Zonal Railway/Production unit etc. Subsequently, vide Board’s letter No.95-E(SCT)I/49/5(1) dated 21.8.97, all the Zonal Railways/Production Units were advised to prepare their own post based rosters for direct recruitment to Group ‘C’ and Group ‘D’ posts normally attracting candidates from a locality/region. In the recent past some of the Railways have pointed out that they are facing difficulties in filling up the posts reserved for STs in Group ‘D’ and Group ‘C’ upto Grade Rs.4500-7000 in promotion category since the percentage of reservation in direct recruitment for STs is less than the percentage of reservation in promotion i.e. 7.5.%.

The matter has been examined in consultation with DOP&T who have clarified that as per existing instructions the percentages of reservation for SCs, STs and OBCs in case of direct recruitment made on all-India basis by open competition is 15%, 7.5% and 27% respectively.

Board, after careful consideration and in supersession of their letter dated 27.5.94 referred to above have decided that henceforth percentages of reservation for SCs, STs and OBCs for each Railway/Production unit in direct recruitment of all the Group ‘D’ and Group ‘C’ posts will be 15%,

7.5% and 27% respectively. As such, post based rosters issued vide Board’s letter No.95-E(SCT)I/49/5(1) dated 21.8.97 will uniformly be applicable in all the cases of direct recruitment in Group ‘D’ and Group ‘C’ posts filled by open competition. This will have prospective effect.


Circular letter No.P[R]535/III Date:12-09-2003

Copy of Board’s letter No.E(D&A)2003/RG 6/14 dated 29.7.2003 is published for information, guidance and necessary action. Board’s letters dated 21.1.93quoted therein was circulated as S.C.No.12/93 and 16/93, respectively.

Copy of Board’s letter No. E(D&A)2003/RG 6/14 dated 29.7.2003 (RBE No.130/03)

Sub: Promotion of Railway servants against whom disciplinary/court proceedings are pending - applicability of extant instructions to review DPC/supplementary selection regarding.

Attention is invited to Board’s letters No.E(D&A)92/RG 6-149(A) and No.E(D&A)92/RG 6-149(B) both dated 21.1.1993 wherein the procedure and guidelines to be followed respectively in case of promotion of gazetted and non-gazetted railway servants against whom disciplinary/court proceedings are pending, were laid down.

The applicability of the procedure in the above instructions to the cases where a review DPC etc. are held, has been considered by the Board in light of the guidelines issued by the Department of Personnel & Training and it has been decided that the procedure brought out in Board’s letters of 21.1.1993 referred to above will not be followed by the review DPC in the case of gazetted railway servants or supplementary selection in the case of non-gazetted railway servants if no disciplinary proceeding or criminal prosecution was pending against the railway servant or he/she was not under suspension at the time of meeting of the original DPC/Selection or before promotion of his junior on the basis of the recommendation of the original DPC/selection.

156_2003

SERIAL CIRCULAR NO. 156 /2003Circular letter No. P[R]563/V Date: 12-09-2003

Copy of Board’s letter No.E(NG)II/2003/RC-2/7 dated 28.7.03 is published for information, guidance and necessary action.

Copy of Board’s letter No. E(NG)II/2003/RC-2/7 dated 28.7.03 (RBE No.128/03)

Sub: Appointment of Persons with Disabilities against unreserved vacancies.

Department of Personnel & Training, Ministry of Personnel, Public Grievances & Pension had received some references seeking clarification whether persons with disabilities can be considered for appointment against a vacancy which is not reserved for them. It has been clarified by DOP&T that:

“Vacancies reserved for any category need to be filled by persons belonging to that category and such vacancies are not open to others. On the other hand unreserved vacancies are open to all and

reserved category candidates cannot be denied the right to compete for appointment against such vacancies, provided they are otherwise eligible. In other words, while vacancies reserved for any specific category are meant for persons of that category only, unreserved vacancies are open to all, including the reserved category candidates. It means that a person with disability can be appointed against an unreserved vacancy, provided the post is identified suitable for the persons with disabilities of the relevant category”.



Copy of Board’s letter No.E(NG)I/99/PM 7/17 dated 28.7.2003 is published for information, guidance and necessary action. Board’s letter dated 20.8.2001 quoted therein was circulated as S.C.No.190/01.

Copy of Board’s letter No. E(NG)I/99/PM 7/17 dated 28.7.2003 addressed to GM/ICF and copied to GMs/All IR. (RBE No.127/03)

Sub: Selection of intermediate Apprentices from amongst Skilled Artisans for absorption as JE Gr.II in the pay scale of Rs.5000-8000 in various Departments.

Reference your D.O .letter No.PB/S3/EL/2/12/114/Vol.IV dt.28.5.03 addressed to Shri S.Dhasarathy, Member (Mech), Railway Board, on the above subject.

2. Your suggestions to specify the ITI/Act Apprenticeship trades which will make the employees eligible for appearing in the selection for induction as Intermediate Apprentices and prescribe the qualification of Diploma in the relevant branch of engineering in addition to ITI/Act Apprenticeship or 10+2 (science stream) as eligibility condition for appearing in the said selection, have been considered by the Board carefully. While the suggestion to prescribe the qualification of Diploma in the relevant branch of engineering has not been accepted, a separate communication regarding the suggestion for specifying the trades will follow.

3. As regards the eligibility of employees having the qualification of Diploma or Degree in the relevant branch of engineering for appearing in the selection for induction as Intermediate Apprentices, it appears that your appreciation that with the qualification of ITI/Act Apprenticeship being prescribed, they stand debarred from appearing in the said selection, is based on the instructions contained in this Ministry’s letter No.E(NG)II/2001/RR-1/6 dt. 20.8.2001 in which it was inter alia clarified to one of the RRBs that Degrees and Diplomas are not acceptable in lieu of ITI unless specifically stated as acceptable. It is clarified that this condition will not apply to selections held for induction as Intermediate Apprentices for absorption as JE Grade II in different Departments. Accordingly, if the employees otherwise eligible have the qualifications of Degree or Diploma in the relevant branch of engineering, they will be eligible to appear in the selection for induction as Intermediate Apprentices along with those with qualification of ITI/Act Apprenticeship or 10+2 (science stream).


Circular letter No. P[R]171/III Date: 05-09-2003

Copy of Board’s letter No. 2003-E(SCT)I/71/2 dated 31.7.2003 is published for information, guidance and necessary action.



Please find enclosed a copy of DOP&T’s O.M.36033/4/97-Estt.(Res) dated 25.7.2003 on the subject quoted above for information and strict compliance.

Ministry of Personnel, Public Grievances and Pensions, Department of Personnel and Training’s OM No.36033/4/97-Estt(Res) dated 25.7.2003.


The undersigned is directed to say that a question has arisen about the validity period of certificates issued to the candidates belonging to other backward classes for the purpose of reservation in services. The OBC certificate consists of two parts - first part indicates that the concerned person belongs to a community listed as OBC and the second part indicates that the candidate does not fall in the creamy layer. While the OBC status of a candidate may change only when the community of the concerned candidate is removed from the OBC list, his/her creamy layer status may change any time. In view of it is not possible to determine fixed validity period for the OBC certificate.

2. Every candidate seeking reservation as OBC is required to submit a certificate regarding his/her ‘OBC status and non-creamy layer status’ issued by an authority mentioned in DOPT Office Memorandum No.36012/22/93-Estt.(SCT) dated 15.11.1993. The OBC status and/or ‘non-creamy layer status’ of the candidate, as pointed out in para above, may change after issue of the certificate making him/her ineligible for reservation. In order to ensure that candidates not eligible to get reservation do not seek reservation, a declaration, in addition to certificate issued by the competent authority, may be obtained from the candidates seeking reservation as OBCs in the following format:

“I,___________________ son/daughter of Shri_________________ resident of village/town/city_______________________ district__________________________state

___________________ hereby declare that I belong to the ________________ community which is recognized as a backward class by the Government of India for the purpose of reservation in services as per orders contained in Department of Personnel and Training Office Memorandum No.36012/22/93-Estt(SCT) dated 8.9.1993. It is also declared that I do not belong to persons/section (Creamy Layer) mentioned in column 3 of the Schedule to the above referred Office Memorandum dated 8.9.1993”.

3. The appointing authority, before appointing a person seeking appointment on the basis of reservation to OBCs should verify the veracity of the community certificate submitted by the candidate and also the fact that he/she does not fall in creamy layer on the crucial date. The crucial date for this purpose may be treated as the closing date for receipt of applications for the post except in cases where crucial date is fixed otherwise.

4. It was decided vide this Department’s Office Memorandum No.36033/9/95-Estt(SCT) dated 10.5.1995 that in case of appointments against vacancies reserved for OBCs a clause in the offer of appointment would be inserted to the effect that appointment will be provisional and subject to verification of the community certificate. Since reservation is available only to such OBC candidates who do not fall in the creamy layer, it is necessary that the clause inserted in the offer of appointment should be modified so as to take care of creamy layer status of the candidate also. It is therefore, decided that the following modified clause may be included in the offer of appointment in place of clause prescribed vide Office Memorandum dated 10.5.1995.

“The appointment is provisional and is subject to the community certificate being verified through the proper channels. If the verification reveals that the claim of the candidate to belong to Other Backward Classes or not to belong to creamy layer is false, his/her services will be terminated forthwith without assigning any further reasons and without prejudice to such further action as may be taken under the provisions of Indian Penal Code for production of false certificate”.

6. All Ministries/Departments are requested to bring the contents of this Office Memorandum to the notice of all authorities under them for information and compliance.


Circular letter No. P[R]579/V Date: 05-09-2003

Copy of Board’s letter No.E(P&A)I-2003/RT-4 dated 30.7.2003 is published for information, guidance and necessary action. Board’s letters dated 9.11.77 and 22.8.85 quoted therein were circulated as S.C.No.140/77 and 146/85, respectively.

Copy of Board’s letter No. .E(P&A)I-2003/RT-4 dated 30.7.2003 (RBE No.126/03)

Sub: Scheme of Voluntary Retirement for Railway employees.Ref: Board’s letter No.E(P&A)I-77/RT-46 dated 9.11.1977 and 22.8.1985.

Attention is invited to the provisions contained in para 3(xii) of Board’s letter No.E(P&A)I-77/RT-46 dated 9.11.1977 and Para 2 of Board’s letter No.E(P&A)I-77/RT-46 dated 22.8.1985 according to which a Railway servant giving notice of voluntary retirement may also apply, before the expiry of the notice, for the leave standing to his credit which may be granted to him to run concurrently with the notice period except in the case of Extra-ordinary leave as such leave whether on medical ground or on private affairs cannot be termed as leave standing to the credit of a Railway servant.

2. The instructions contained in para 3(xii) of the Board’s letter No.E(P&A)I-77/RT-46 dated 9.11.1977 and 22.8.85 after review stands modified as under:-

A Railway servant giving notice of voluntary retirement may also apply, before the expiry of the notice, for the leave standing to his credit which may be granted to him to run concurrently with the period of notice. Extra ordinary leave is not termed, as leave standing to his credit and therefore, it cannot run concurrently with the period of notice given by him for seeking voluntary retirement. In case, a Railway servant applies for voluntary retirement while already on extra ordinary leave other than on medical ground, the notice period need not be insisted upon and his request may be accepted with immediate effect provided he is clear from vigilance angle. However, if a Railway servant while already on extra ordinary leave on medical ground, applies for voluntary retirement, the notice period, if any, given may

be accepted and he may be allowed to retire after the expiry of the notice period subject to vigilance clearance.

3. This issues with the concurrence of the Finance Directorate.


Circular letter No.P( PC)487/V/97/Pension/Vol.III. Date: -09-2003

Copy of Board’s letter No. F(E)III/97/PN1/22 dated 27.8.03is published for information, guidance and necessary action. Board’s letter dated 29.10.99, 5.11.97 and 8.10.97 quoted therein were circulated as S.C.No.314/99, 181/97 and 169/97 respectively.

Copy of Board’s letter No. F(E)III/97/PN1/22 dated 27.8.03 (RBE No.152/03)

Sub: Revision of pension – average emoluments of Government servants who have opted to come over to revised pay scales and retired within the period of 10 months from the date of coming over to the revised scales of pay.

……

In terms of Para 3(A) of Board’s letter of even no.dated 29.10.99, the formula for calculating the emoluments for the period during which pay was drawn in the pre-revised scales in respect of Railway servants, who retired within 10 months from the date of coming over to the revised scales of pay, as contained in Para 9(I) of Board’s letter of even no. dated 5.11.97, has been substituted so as to include along with the existing basic pay the dearness allowance upto CPI 1510 i.e. @ 148%, 111% and 96% of the basic pay, as the case may be and notional increase of basic pay by applying the fitment benefit of 40% of the basic pay in the pre-revised pay scales in addition to the first and second instalments of interim relief appropriate to the basic pay. For the period during which pay is drawn in the revised scale, basic pay in the revised scale shall be taken into account. The average emoluments shall thus be worked out for the purpose of determining pension.

In terms of para 7(a)(ii)(b) of Board’s letter No.PC-V/97/I/RSRP/1 dt.8.10.1997, if the amount arrived at by adding together 405 of the basic pay and the “existing emoluments” is more than the maximum of the revised scale, the pay shall be fixed at the maximum of that scale. Since no such ceiling has been laid down in Board’s letter dt.29.10.99, one of the Railway administrations has sought confirmation as to whether the emoluments calculated in terms of para 3 (A) thereof, which exceed the maximum of the revised scale of pay, should be restricted to the said maximum pay.

The matter has been examined in consultation with the nodal departments on pensionary matters viz. The Department of Pension & Pensioners’ Welfare and the Department of Expenditure. It is confirmed that whenever the emoluments calculated in terms of para 3(A) of Board’s letter of even no. dated 29.10.99 exceed the maximum of the revised scale of pay, they should be restricted to the maximum of the revised scale of pay.



Copy of Board’s letter No.E(MPP)2001/3/9 dated 10.7.03 is published for information, guidance and necessary action. Board’s letter dated 28.10.02 quoted therein was circulated as S.C.No.235/02. The list of Training Centres mentioned in Para 2 of Board’s letter dated 10.07.03 was circulated under S.C.No.235/02, which may be connected.

Copy of Board’s letter No. .E(MPP)2001/3/9 dated 10.7.03 (RBE No.121/03)

Sub: List of Training Centres on Indian Railways.

In continuation of Board’s letter of even number dated 28.10.2002, Ministry of Railways have decided to include the following training centres under Main Training Centres and Other Training Centres as shown below:-

Main Training Centres .

Welding Training Centre/Diesel Locomotive WorksWelding Training Centre/Integral Coach FactoryWelding Training Centre/Rail Coach Factory

Other Training CentresCentral Railway

Area Training Centre/BhopalBasic Training Centre (ELW)/BhusawalBasic Training Centre(Diesel)/PuneBasic Training Centre(ELS)/BhusawalBasic Training Centre/(ELS)/KalyanBasic Training Centre/Kurla Car Shed/MumbaiDiesel Training Centre/ItarsiDivisional Training Centre/BhusawalDivisional Training Centre/BhopalDivisional Training Centre/DaundDivisional Training Centre/JhansiDivisional Training Centre/Karnak Bunder/MunbaiSimulator Training Centre/BhusawalDivisional Training Centre/Nagpur

Northern Railway

Birdge Staff Training Centre/TuglakabadBasic Training Centre/Charbagh/Lucknow

Northeast Frontier Railway

Divisional Training Centre/(Engineering)/TinsukiaDivisional Training Centre/(Engineering/(Tfc)/KatiharDivisional Training Centre/(Engineering)/Alipurduar Jn.Divisional Training Centre/(Engineering)/Lumding

Southern Railway

Permanent Way Training Centre/BangalorePermanent Way Training Centre/MaduraiPermanent Way Training Centre/TambaramPermanent Way Training Centre/Quilon

North Central Railway

BTC(Wagon W/S)/JHS

North Western Railway

Divisional Engineering Training Centre/AjmerDivisional Engineering Training Centre/Bandikui

RPSF Trg.centre/Gorakhpur

A revised list of training centres is attached as Annexure -A and this supersedes all other lists issued earlier.

The Ministry of Railways have decided to modify the “Manual on Management of Training”, (Edition,1998) as per the Correction Slip No.2/2003 enclosed.


ADVANCE CORRECTION SLIP NO.02/2003

Appendix-I of the Manual on Management of Training (Edition -1998) may be replaced with the attached list.

(Authority: Board’s letter No.E(MPP)2001/3/9 dated 10.7.2003)


Circular letter No. P(R)673/III Dated : -09-03


Copy of Board’s letter No. E(MPP)2003/3/16 dated 10.7.03 (RBE No.122//03)

Sub: Collision of 1448 Up Express in the rear of 7330 Goods at Danea yard of Dhanbad Division of Eastern Railway on 16.3.2003.

The recommendation made by CRS, Eastern Circle vide para 9.10 in his final report on the above subject is reproduced below:-

Recommendation No.9.10.

“Passing marks required for qualifying the post training examination in subjects connected with safety be enhanced to at least 80% for safety category trainees (para 7.6.7)”

The above matter has been considered by Board and it has been decided

(e) that the written examination and practical examination for safety categories including the Running staff should be 60% i.e. staff must acquire 60% in written and 60% in practical and viva to qualify the exam and with no relaxation for SC/ST. For non-safety categories the pass marks be 50%. The repeat course available to trainees as advised vide Board’s letter No.E(MPP)2000/3/10 dated 10.8.2000 issued under RBE No.96/2000 will be maintained;

(f) in the written test objective portion to constitute at least 70% of the total marks;(g) Training centres should nominate atleast 3 of the senior instructors/officers specialized in each

trade who would also as part of their duty go to remote/far flung areas and organize one day/two day crash training at these locations. In case the need for taking a test arises, similar procedure be followed except that the venue shall be station complexes or suitable rest houses, etc.

(h) Counselling staff should report to the Principals regarding the report on various staff as noted during foot plate/inspection, etc.

The Ministry of Railways have decided to modify the “Manual on Management of Training” (Edition 1988) as per the Correction Slip No.03/2003 enclosed.


ADVANCE CORRECTION SLIP NO.3/2003.


5.5.6 Pass marks

5.5.6.1 The written examination and practical examination for safety categories including the Running staff should be 60% i.e. staff must acquire 60% in written and 60% in practical & viva to qualify the exam and with no relaxation for SC/ST. For non-safety categories the pass marks be 50%. The repeat course available to trainees as advised vided Board’s letter No.E(MPP)2000/3/10 dated 10.8.2000 issued under RBE No.96/2000 will be maintained.

5.5.4.2:In the written test, objective portion to constitute at least 70% of the total marks;

5.5.7 Responsibility of Training Centres.

5.5.7.1 Training centres should nominate atleast 3 of the senior instructors/officers specialized in each trade who would also as part of their duty go to remote/far flung areas and organize one day/two day crash training at these locations. In case the need for taking a test arises, similar procedure be followed except that the venue shall be station complexes or suitable rest houses, etc.

5.5.7.2 Counselling staff should report to the Principals regarding the report on various staff as noted during foot plate/inspection, etc.

(Authority Board’s letter No.E(MPP)2003/3/16 dated 10.7.03.

163_2003

SERIAL CIRCULAR NO. 163 /2003Circular letter No.P[R]554/IV Date: 12 -09-2003

Copy of Board’s letter No.F(X)1-2003/11/1(DC/JCM Meeting) dated 29.7.03 is published for information, guidance and necessary action.

Copy of Board’s letter No. F(X)1-2003/11/1(DC/JCM Meeting) dated 29.7.03

Sub: Classification of sub-standard quarters and the assessment of their license fee.

The matter related to classification of sub-standard Railway quarters at various stations on the Railways, and recovery of license fee for such quarters has been raised by the Staff side in the forum of Departmental Council (JCM)/Railways. The Staff side have demanded that quarters where essential basic amenities such as Kitchen/Store/Lavatory/Water supply have not been provided separately, should be classified as sub-standard quarters and rent applicable thereto, only should be realized in respect of such of the quarters.

The matter has been examined and it is reiterated that the quarters on the Railways conforming to the definition of sub-standard quarters, as contained in Board’s letter No.F(X)II/63-RN/1/7 dated 8.7.1963, are to be treated as sub-standard and the license fee at the rate(s) applicable to sub-standard quarters, should be recovered in respect of thereof.


Circular letter No.P[R]673/III Date: 12-09-2003



Sub: Jurisdiction of Zonal Training Centres.

In order to provide Training for the staff on the newly created zones or zones from which training centres would be transferred to the newly created zones, it has been decided to assign specific Divisions to each ZTC, inter-alia indicating the administrative control of the zone. The distribution of the Divisions is as under:-Name of ZTC Divisions Administrative/Budge

-tary Control byZTC/Bhusaval Mumbai (CST), Nagpur (CR), Pune,

Jabalpur, Kota, Sholapur, Bhopal, Bhusawal(Central & West Central Railways)

CRZTC/Bhusawal

ZTC/Bhuli Howrah, Dhanbad, Sealdah, Malda, Danapur, Asansol, Mughalsarai

ERZTC/Bhuli

(Eastern Railway & part of East Central Railway

ZTC/Chandausi Delhi, Moradabad, Firozpur, Lucknow (NR), Allahabad, Ambala, Jhansi, Agra.(Northern & North Central Railway)

NRZTC/Chandausi

ZTC/Muzaffarpur

Sonepur, Samastipur, Lucknow (NER), Benaras, Izatnagar(North Eastern and part of East Central Railway)

ECRZTC/Muzaffarpur

ZTC/Alipurduar Alipurduar, Katihar, Lumding, Tinsukhia and Rangiya(Northeast Frontier Railway)

NFRZTC/Alipurduar Jn.

ZTC/Trichy Chennai, Madurai, Palghat, Trichy, Trivandrum, Bangalore, Mysore, Hubli(Southern & South Western Railway)

SRZTC/Trichy

ZTC/Maula Ali Hyderabad, Secunderabad, Guntakal, Vijayawada, Guntur, Nanded(South Central Railway)

SCRZTC/Maula Ali

ZTC/Sini Kharagpur, Adra, Ranchi, Chakradharpur, Raipur, Khurda Road, Waltair, Sambalpur, Nagpur (SECR) and Bilaspur(South Eastern, East Coast & South East Central Railway)

SERZTC/Sini

ZTC/Udaipur Mumbai(Central) , Baroda, Ratlam, Jaipur, Ajmer, Rajkot, Ahmedabad, Jodhpur, Bikaner and Bhavnagar(Western & North Western Railway)

NWRZTC/Udaipur

7. The budgetary allocation and necessary funding to the ZTCs will be provided by the controlling zone despite the fact that the training center will be catering to the training needs of the staff of other zones.8. The jurisdiction and administrative control of ZTC as shown in para-1 above,9. CSO of the zones as highlighted in para-1 above be the controlling officer of ZTCs respectively10. Posting of the principals and instructors be from any of the Divisions assigned to the ZTCs in consultation with the concerned CSO.11. Posting of administrative staff be from the zones controlling the ZTC in consultation with the concerned CSO.





Sub: Issue of higher class pass to the children studying in Oak Grove School.

In terms of item No.(i) under column 3 of Schedule III - School pass - of Railway Servants (Pass) Rules,1986 (2nd Edition 1993), first class pass can be issued to students studying in Oak Grove School, Jharipani. A doubt has arisen whether 1st class pass to the students who are entitled to second class pass can be issued on all the occasions or whether for their travel from the nearest station of their homes to Dehradun at school session and from Dehradun to their homes at the conclusion of the school session only. The case has been examined and it has been decided that 1 st Class school pass may be issued to the students for their up and down journeys during the authorised vacations also.

2. In view of the above position Railway Servants (Pass)Rules,1986 (2nd Edition 1993) may be amended as per Advance Correction Slip No.42 enclosed.

3. In all other respects, the provisions of Railway Servants (Pass )Rules,1986 (2nd Edition 1993) shall apply.


Advance Correction Slip No.42 Railway Servants (Pass)Rules,1986 (2nd Edition 1993)

Item No.(i) under column 3 of Schedule III ( School pass ) may be replaced as under:-

“Be issued with the class of pass which the railways servant is entitled as on privilege. However, the children of railway employees studying in Oak Grove School, Jharipani, who are not ordinarily entitled to 1st Class Passes, may, as a special case, be issued 1st class passes from their homes to Dehradun at the beginning of school session and back to their homes at the conclusion of the school session. The above provision equally applies for their up and down journeys during authorised vacations. On these occasions 1st class passes may also be issued to the escorts (school teachers) for their up and down journeys”.Authority: Railway Board’s letter No. E(W)96 PS5-1/30 dated 11.8.03


Circular letter No.P[R]23/V Date: 12 -09-2003

Copy of Board’s letter No.F(E)Spl.2003/Adv.3/5 dated 19.8.03 is published for information, guidance and necessary action.

Copy of Board’s letter No. F(E)Spl.2003/Adv.3/5 dated 19.8.03 (RBE No.140/03)


A copy of Ministry of Urban Development and Poverty Alleviations Office Memorandum No.I-17015/1/2003-H.III dated 24.7.2003 on the above subject is sent herewith for information and guidance. Instructions contained therein would apply to Railway servants.

Copy of Ministry of Urban Development and Poverty Alleviation’s Office Memorandum No.I-17015/1/2003-H.III dated 24.7.2003


This Ministry has been receiving references from various Ministries/Deptts. seeking clarifications as to whether the rate of interest prevailing on the date of sanction of HBA or the one on the date of actual disbursement of HBA should be applicable.

The matter has been examined in consultation with M/o Finance and it has been decided that the rate of interest of HBA prevalent on the date of release of advance/first instalment of advance should be taken for the purpose of calculation of interest on the HBA sanctioned to the Government servant.

In view of the above decision a separate order may be issued by the HBA sanctioning authority at the time of release of advance/first instalment of advance indicating the rate of interest chargeable.



Copy of Board’s letter No.E(P&A)II-2003/HRA-6 dated 19.8.03 is published for information, guidance and necessary action.

Copy of Board’s letter No. E(P&A)II-2003/HRA-6 dated 19.8.03 (RBE No142./03)

Sub: Grant of House Rent Allowance & Compensatory (City) Allowance to the Railway Employees posted at Panchkula at Chandigarh rates.

The question of grant of House Rent Allowance and Compensatory (City) Allowance at rates admissible in the classified city of Chandigarh (B-2 class) to the Railway employees posted at Panchkula on the basis of the contiguity of the classified city area of Chandigarh with limits of the Notified area of Panchkula, in terms of the principle of contiguity contained in Rule 1705(a)(i)-R.II/1987 Edition has been under consideration for some time past.

2. The president is now pleased to decide that the Railway employees, whose place of duty falls within the limits of the notified area of Panchkula shall be entitled to draw House Rent Allowance and Compensatory (City) Allowance at the rates admissible within the classified city of Chandigarh. The grant of House Rent Allowance and Compensatory (City) Allowance under these orders shall be regulated in accordance with the conditions laid down in the extant Rules/orders on the subject. These orders take effect from 16.6.2003.

5. This issues with the concurrence of the Finance Directorate of the Ministry of Railways.



Copy of Board’s letter No.E(RRB)2001/25/31 dated 8.8.03 is published for information, guidance and necessary action. Board’s letter dated 11.1.2002 quoted therein was circulated as S.C.No.13/2002.

Copy of Board’s letter No. E(RRB)2001/25/31 dated 8.8.03 (RRCB No.12/03)

Sub: Scheme of General Departmental Competitive Examination (GDCE) -

Conduct of examinations through Railway Recruitment Board.Ref: Board’s letter of even number dated 11.1.2002 (RBE No.5/2002).

Consequent on re-organisation of Zonal Railway(s)/Division(s) and creation of 07 new Zonal Railways and 08 Divisions, Board have nominated the following RRBs to cater for the Zonal Railways and Production Units located in the geographical area of the Railway for their requirement for GDCE w.e.f. 1.4.2003.

i. RRB/Ahmedabad Western Railwayii. RRB/Mumbai Central Railwayiii. RRB/Chandigarh Northern Railway, DCW & RCFiv. RRB/Guwahati N.F.Railwayv. RRB/Kolkata Eastern & Metro Railways, CLWvi. RRB/Ranchi South Eastern Railwayvii. RRB/Gorakhpur North Eastern and RDSOviii. RRB/Chennai Southern Railway & ICFix. RRB/Secunderabad South Central Railwayx. RRB/Ajmer North Western Railwayxi. RRB/Allahabad North Central Railway, DLWxii. RRB/Bangalore South Western Railway & RWFxiii. RRB/Bhopal West Central & South East Central Rly.xiv. RRB/Bhubaneswar East Coast Railwayxi. RRB/Patna East Central Railway

Indents placed before 1.4.2003 will continue to be dealt with by RRBs nominated vide Boards letter dated 11.1.2002, quoted above.


Circular letter No. P[PC]487/V/97/DA Date:15-09-2003 Copy of Board's letter No. PC-V/97/1/7/1 dated 9.9.03 is published for information, guidance and necessary action. Board’s letter dated 9.4.03 and 16.10.97 quoted therein was circulated as SC Nos.72/03 and 171/97.

Copy of Board's letter No.PC-V/67/1/7/14 dated 10.4.2001 (RBE No.71/2001).

Sub: Payment of Dearness Allowance to Railway employees Revised Rates effective from 1.7.2003.

..... Reference to the Ministry's letter of even No. dated 9.4.2000 (S.No.PC-V/365, RBE No.62/2003) on the subject mentioned above. The President is pleased to decide that the Dearness Allowance payable to Railway employees with effect from 1st July,2003 shall stand modified as follows: ------ ---------------------------------------------------------------------------------------------------- Date from which payable Rate of Dearness Allowance per month------------------------------------------------------------------------------------------------------------ 01.07.2003 59% of pay------------------------------------------------------------------------------------------------------------

2. The provisions contained in paras 3 and 4 of this Ministry's letter No.PC-V/97/7/14 dated 16.10.97 (S.No.PC-V/3 RBE No.139/97) shall continue to be applicable, while regulating Dearness Allowance under these orders. 3. The additional installment of Dearness Allowance payable payable under these orders shall be paid in cash to all Railway employees. The arrears may be charged to the salary bill for September,2003, and no honorarium is payable for preparing separate bill for this purpose

4. The payment on account of Dearness/Allowance involving fraction of 50 paise and above may be rounded off to the next higher rupee and the fractions of less than 50 paise may be ignored.


Circular letter No.P(R)436/IREM/Vol.VI Dated : 19-09-03

Copy of Board’s letter No.E(NG)I-2000/PM1/41 dated 27.8.03 is published for information, guidance and necessary action. Board’s letters dated 16.11.98 and 26.7.99 quoted therein were circulated as SC No. 12/99 and 221/99, respectively.



Reference this Ministry’s letter of even No.dt.7.8.03 enclosing therewith ACS No.150 on the above subject.

2. In item No.II(iii) of the ACS, the existing caption should be corrected as under:-

For Read

For the existing Note (iii) below sub-para (g) as modified vide ACS No.66 issued under the Ministry’s letter No.E(NG)I-98/PM1/11 dated 16.11.1998, substitute the following:-

For the existing Note (iii) below sub-para(g) as modified vide ACS Nos.66 and 84 issued under the Ministry’s letter No.E(NG)I-98/PM1/11 dated 16.11.1998 and E(NG)I-99/PM1/15 dt.26.7.99 respectively substitute the following:-

3. The amendment as shown in the enclosed ACS No.152 should also be carried out in the Indian Railway Establishment Manual (IREM)Vol.I, 1989.

INDIAN RAILWAY ESTABLISHMENT MANUAL VOL.I(1989 EDITION)Advance Correction Slip No.152

Chapter II, Section ‘B’ - Rules governing the promotion of Group ‘C’ staff.

For the existing Clause (i) of sub-para(j) of para 219 as modified by the ACS No.66 issued under this Ministry’s letter Nos.E(NG)I-98/PM1/11 dated 16.11.1998, substitute the following:-

“(i) All eligible staff irrespective of the department in which they may be working who satisfy the prescribed conditions of eligibility and volunteer for the post should be subjected to selection which should consist of a written test and in a few cases viva voce test also as indicated in sub-para (a) of para 215. The various factors of selection and their relative weight will be as indicated below:-“

(Authority: E(NG)I-2000/PM1/41 dated 27.8.03 and dt.27.8.03


Circular letter No.P( R )568 Dated: 22-09-2003

Copy of Board’s letter No.E(P&A)1/2001/PS-5/PE-4 dated 29.8.03 is published for information, guidance and necessary action. Board’s letter dated 14.12.01 quoted therein was circulated as S.C.No.7/ 02.

Copy of Board’s letter No. E(P&A)1/2001/PS-5/PE-4 dated 29.8.03 (RBE No.150/03)

Sub: Qualification of Railway School Teachers.

Ref: 1.Board’s letter No.E(P&A)I-87/PS-5/PE-5 dt.11.1.88 and 11.4.88. 2. Board’s letter of even number dt.14.12.2001.

Kindly refer to the clarification issued vide this Ministry’s letter of even number dated 14.12.2001 regarding the discipline in which a TGT should have Post Graduate qualification for grant of Selection Grade. It has now come to notice that there are cases where the Selection Grade has been granted on the basis of just any PG degree and not in the specific subjects laid down for the post of PGT, for which the concerned teachers are in the feeder grade. The matter has been examined by the Board and it has been decided that the Selection Grade in the case of teachers, who do not possess the Post Graduate degree laid down for the post of PGT for which they are in the feeder grade, should be withdrawn with immediate effect. However, recoveries for the past period in these cases should not be effected. It has also been decided, as a special case, that in case of retired teachers, revision of pension may not be made

This issues with the concurrence of the Finance Directorate.


Circular letter No.P(R)436/IREM/Vol. VI Dated : 22 -09-03

Copy of Board’s letter No.E(NG)1/99/PM7/17 dated 25.8.03 is published for information, guidance and necessary action. Board’s letter dated 12.8.02 and 23.6.03 quoted therein were circulated as S.C.No.186/02 and 122/03, respectively.

Copy of Board’s letter No. E(NG)1/99/PM7/17 dated 25.8.03 (RBE No.145/03)


Attention is invited to this Ministry’s letter of even number dated 12.8.2002 wherein the educational qualification of Matriculation was revised to ITI/Act Apprenticeship pass or 10+2 in Science stream for appearing in the selection for induction as Intermediate Apprentice Mechanics in the category of JE Gr.II in the pay scale of Rs.5000-8000 in all departments wherever the system of induction of Inter Apprentices from serving employees is prevalent. It is clarified that the qualification of ITI/Act Apprenticeship should be in the trades relevant to post of JE II for absorption in which the selection is conducted.

The Indian Railway Est. Manual, Vol.I,1989 should also be amended as in the Advance Correction Slip No.151 enclosed.

INDIAN RAILWAY ESTABLISHMENT MANUAL, VOLUME I,1989 EDITION

Section ‘B’ Sub-section III, Chapter I - Recruitment and Training.Advance Correction Slip No.151

In the existing:

Sub-para1(ii)(a) of para 141Sub-para1(ii) of para 142Sub-para1(iii) of para 146 A,Sub-para1(ii) of para 147, and Sub-para1(ii) of para 148

as amended vide ACS No.146 issued under Board’s letter No.E(NG)I-99/PM7/17 dated 23.6.2003, add the words ‘ in the relevant trade’ after the words “ITI/Act Apprenticeship” (“ITI/Apprenticeship pass” in the case of para 142) and before the words and figures “or 10+2 in Science stream”.

(Authority: Ministry of Railway’s letter No.E(NG)I-99/PM7/17 dated 25.8.2003)


Circular letter No.P( R) 473/VDated: 19-09-2003



Sub: Travel facilities to the Vice-Chairman and the Members of RCT while on duty.Ref: Boards letter No.E(W)94PS5-1/13 dt.21.11.94.

In terms of instructions dt.21.11.94 Vice-Chairman and the members of Railway Claims Tribunal are eligible for travel in 1st AC class for self, and for an extra berth in 1st AC class for spouse, on payment of one-third difference of fare between 1st AC class and AC sleeper subject to a maximum of two 1st AC berths or two berths in any other class for self and spouse. On receipt of a communication regarding upgradation of their travel facilities in Rajdhani/Shatabadi Express Trains, Board have decided that duty

card passes issued to Vice-Chairman and Members of RCT may be validated for travel in Rajdhani/Shatabadi Express trains as under:

Rajdhani Express

c) One berth in 1st AC for self, and one extra berth for spouse on payment of one-third difference of fare between 1st AC and 2nd AC of Rajdhani Express; or

d) 2 berths in 2nd AC for self and spouse.

Shatabdi Express

c) One seat in EC and one extra seat for spouse on payment of one-third difference of fare between EC and CC, or

d) 2 seats in CC’ for self and spouse.

This issues with the concurrence of Finance Directorate of Board’s Office.



Copy of Board’s letter No.E(W)2001 PS5-1/16 dated 28.8.03 is published for information, guidance and necessary action. Board’s letter dated 26.11.01 quoted therein was circulated as S.C.No.4/02.


Sub: Incentive package to Railway Officers and staff on deputation to Indian Railway Catering and Tourism Corporation Ltd.

Ref: Board’s letter of even no.dt.26.11.2001.

Instructions have been issued vide Board’s letter of even No.dt.26.11.2001 regarding issue of Privilege Pass and Duty Cheque Passes to the railway employees who are on deputation to Indian Railway Catering and Tourism Corporation. It was specified in para 2 of the letter referred to above that the present arrangement of issuing duty cheque pass would be available for 2 years, i.e. upto 31.7.2003 and that the same shall be reviewed thereafter. The matter has since been reviewed by Board, and it has been decided that the present arrangement of issuing Duty Cheque Pass may be extended by another one year, i.e. up to 30.6.2004, and the same shall be reviewed thereafter.


175_2003

SERIAL CIRCULAR NO. 175 /2003Circular letter No.P( R) 240/DR/ Date: 26-09-2003

Copy of Board’s letter No.E(W)95 UN1-19 dated 28.8.03 is published for information, guidance and necessary action. Board’s letter dated 21.8.01 and 27.5.02 quoted therein was circulated as S.C.No.217/01 and 100/02, respectively.


Sub: Supply of luminescent vests (safety jackets) toGangmen, Keymen, Mates and Patrolmen.

Ref: Board’s letter of even No.dt.21.8.01 and 27.5.02.

Arising out of recommendations of Railway Safety Review Committee in their Report vide S.No.59[c] Part-II of 1988, regarding supply of proper attire to Gangmen, it has been decided by Board that the Gangmen should be supplied good quality luminescent vests (Safety Jackets), one vest for 2 years, in addition to the existing uniforms. In this connection, proper market survey should be made by the Railway to get good quality supply at reasonable cost. Procurement may be arranged according to prescribed procedure. Board’s Office may be apprised in six months time regarding quantity procured indicating unit price, total value etc.

2. It has also been decided that maroon colour Jersey instead of the present Khaki colour may be supplied to the Gangmen. The charge of Jersey may, however, be effected after the present stock of Khaki colour Jersey is exhausted.



Circular letter No.P( R) 240/DR/II Dated: 26-09-2003

Copy of Board’s letter No.E(W)2002 UN1-2 dated 26.8.2003 is published for information, guidance and necessary action. Board’s letter dated 31.7.02 quoted therein was circulated as S.C.No.167/02. The information called for in para 3 may be furnished to Dy.CPO/HQrs for further necessary action.


Sub: Supply of Uniform to Canteen staff.

Instructions issued by DOP&T vide their letter dated 21.1.02, consequent upon judgement by the Principal Bench of CAT (New Delhi), regarding supply of uniform have been adopted in toto in Railway sector vide this Ministry’s letter dt.31.7.02. DOP&T has now advised that a section of canteen employees had petitioned before the Principal Bench and demanded winter uniform comprising of woolen coat and pant as being provided to Group ‘D’ employees working in Central Government Offices. On the direction of the Hon’ble CAT, DOP&T has now prescribed woolen pant (White/Grey) for male/woolen salwar or appropriate woolens for female employees once in two years, in addition to the existing uniform.

2. After careful consideration, it has now been decided that henceforth, in addition to the existing pattern of summer/winter uniforms prescribed in Board’s letter of even number dt.31.7.02, a woolen pant (white/Grey) for male/woolen salwar or appropriate woolens for female employees, once in two years, should be supplied to the Canteen Staff. Other conditions stipulated in Board’s letter ibid shall remain the same.

3. Cost of various pattern of uniform being supplied to Canteen Staff/category-wise may be advised to Board’s Office early.

4. This issues with the concurrence of the Finance Directorate of Ministry of Railways.


Circular letter No. P[R]535/III Dated: 30-09-2003

Copy of Board’s letter No.E(NG)I/2003/PM1/13 dated 4.7.03 is published for information, guidance and necessary action. Board’s letter dated 13-3-72, 21-2-76 18.3.97, 8.4.97, 21.10.97 and 27.3.98 quoted therein were circulated as S.C.Nos. 312/72, 38/76, 70/97, 99/97, 180/97 & 113/98, respectively.


Sub: Supreme Court judgement dated 13.1.03 in Writ Petition (Civil) No.548/2000 filed by Shri Inderpal Yadav & Others Vs UOI & Ors heard and decided with Writ Petitions (Civil) Nos.658,659 and SLP[C] Nos.4159-60/2001 and 14048/2001 - regarding status and benefits admissible to staff working in Construction Organisation.

4) E[NG]II-96/CL/61 dt 18-3-97 & 8-4-97

5) E[NG]I-96/ PM1/19 dt. 21-10-97

6) E[NG]I-96/ PM1 /19 dt. 27-3-98

In terms of extent procedure as laid down in the Ministry of Railways letters quoted in the margin as clarified/amplified from time to time for meeting the manpower requirement of construction and other projects including RE work-charged posts in regular scale are to be created as necessary against the General Charges Establishment and Labour provisions in the sanctioned estimates with the concurrence of associate Finance. The procedure inter alia provides that:-

(iv) Work-charged posts in the construction and other projects should be reckoned as an extension of the cadre of posts in the Railway/Division in the jurisdiction of which such construction or other projects are headquartered and no recruitment through RRBs or otherwise and no promotions against these work-charged posts will be made by the officers in-charge of the construction or other projects themselves. Instead all vacancies must be reported to the concerned Railway/Division who will take necessary action to fill up such vacancies taking the same as vacancies in the Railway/Divisional Cadre.

(v) Continuation, as necessary, of casual staff in Group ‘C’ scales in the construction who were regularized against Group ‘D’ posts on the Divisions, would be treated as continuation on promotion on adhoc against Group ‘C’ work-charged posts in the construction.

(vi) Lien of construction staff working/posted in the construction and other projects would continue to be in the open line in the relevant cadre of Headquarter/Division/extra-divisional unit wherein they would continue to be considered for selection/promotion in their turn.

6. E[NG]I-70/SR6/43 dt. 13.3.727. E[NG]I-75/PM1/266 dt. 21.2.76 & 29.11.778. E[NG]II-80RC1/81 dt 25.8.81

Earlier the instructions (vide the Ministry of Railways’ letters quoted in the margin) provided that in the exigencies of the work staff posted in the construction and other projects including RE could be allowed promotion on adhoc basis to one grade higher than the grade held by them on regular basis in the open line. Such adhoc promotions are not to be taken into account for any other purpose in the cadre in the open line. However, the procedure provided that on reversion to the cadre in the open line, staff who had already qualified in the suitability/trade test for promotion on adhoc basis to non-selection posts while in construction/RE projects, should not be subjected to such tests again in the open line for their promotion on regular basis as and when due in their turn. The procedure provides for this concession being available only in comparable trades and only in respect of one grade higher than the grade held on regular basis.

The Hon’ble Supreme Court have had the occasion to consider some of the above issues in Writ Petition (Civil) No.548/2000, Inderpal Yadav & Ors Vs. UOI & Ors taken up with Writ Petitions (Civil) Nos.658,659 and SLP© Nos.4159-60/2001 and 14048/2001 vide their judgement dt.13.1.03 a copy of which is sent herewith for information and guidance. The Hon’ble Supreme Court have inter alia made the following observations.

(i)“……their provisional local promotion in the projects cannot be taken as having vested in them a right either to continue in the project or to resist reversion back to the cadre; or to enjoy a higher promotion merely on the basis of locally provisional promotion granted to them in the Project. No rules have been pointed out to us to justify this claim on the part of the petitioners. Besides, if this stand of the petitioner were to be accepted it would operate inequitably as far as the regular employees in the open line department are concerned.

(ii) …..while it is open to the Railway administration to utilize the services of the petitioners in the open line, they must, for the purpose of determining efficiency and fitment take into account the trade tests which may have been passed by the petitioners as well as the length of service rendered by the petitioners in the several projects subsequent to their regular appointment.

(iii)…. It is open to the respondent authorities to proceed in the matter of further promotion in accordance with the rules”.

The judgement of the Hon’ble Supreme Court inter alia with the above observation should be the guiding factor while dealing with matters relating to manning of posts in the construction and other projects including RE and reversion of staff back to the cadre. The litigation, if any, pending in various courts and that may arise in future should also be contested on the basis of this judgement.

IN THE SUPREME COURT OF INDIA ORIGINAL JURISDICTIONWrit Petition No.548 of 2000

Inder Pal Yadav & Ors. etc.etc. …. Appellant(s)

VersusUnion of India & Ors. etc, etc. … Respondent(s)WithWrit Petition (Civil ) Nos. 658, 659 and SLP © Nos.4159-60/2001, 14048/2001.

O R D E R

The writ petitioners before us have been appointed as casual employees in different projects of the Northern Railway in the year 1979 to 1981. Because of uncertainty of their tenure, they filed writ petitions before this Court, during the pendency of which, a scheme was framed by the Railway authorities for granting the petitioners temporary status with a view to permanent absorption. This scheme was approved with certain modifications, which are not relevant for the purpose of this petition, by the decision of this Court reported in 1985 (2) SCC 863. The scheme was implemented and the petitioners were categorised as skilled, semi-skilled and un-skilled. The implementation of the scheme was upheld again by this Court when the petitioners filed a complaint in this regard before this court on 11th August, 1986. The third petition filed by the petitioners or some of them was disposed of by this Court on 30th October, 1986 in which this Court said that the petitioners before being “absorbed as Khalasis on temporary status have to submit themselves to medical examination which is usually taken before a person is conferred temporary status”. It was also made clear that the Railway Administration would give full benefit of actual service of the petitioner for the purpose of counting their seniority and it would be open to the Railway administration to absorb the petitioners on temporary status either as work khalasis or as gang khalasis in the appropriate scale.

The fourth order in the field is an order dated 2nd December, 1987 on a separate writ petition, in which the petitioners alleged that although the petitioners had served continuously for a long period of time, the Railway administration had neither permitted them seniority nor granted them the same rate of wages as regular employees. This court by its decision Ram Kumar & Others (reported in 1988 (1) SCC 306) noted that the petitioners had admittedly been in service for more than 360 days and according to the Railway authorities, they were entitled to temporary status. In the judgment this Court said:

“In the Signal and Telecom Construction Organisation under which the petitioners are working, according to the Railway Administration further privileges of being regularised in permanent service is afforded by giving them access to their regularisation against permanent vacancies which mostly occur in open line. For such purpose, casual labour in open line as well as willing project casual labour are combined for the purpose of screening and forming of panel on the basis of seniority depending upon the days of work put in. In view of the submissions, learned counsel for the respondents has pleaded that the allegation of discrimination does not exist”.

This Court also noted the provisions of the Railway Establishment Manual, which, inter alia deals with the grant of regular status to a temporary appointee after selection through regular Selection Board for class IV staff. The court accordingly directed that since many of petitioners had been empanelled, the Railway authority was expected to take prompt steps to screen such of the petitioners who were still waiting for the purpose of regularisation of their service.

It is not in dispute that subsequent to the orders of this court, the petitioners were regularised as khalasis in Group ‘D’ in the open line. However, they have been permitted to continue to serve in various projects of the Railway administration. While they were serving in such projects, they have been granted provisional promotion in a particular corresponding scale of pay on the basis of supplementary trade test held in the project itself. However, the order by which such petitioners were granted local provisional or adhoc promotion made it clear that they would not claim over their seniors in other units. The reason for the filling of these petitions before us by the petitioners is the preparation of lists of surplus staff in the

projects. It is the petitioners’ case that these surplus lists have been prepared with a view to bring the petitioners back to the open line cadre at the scale of pay applicable to group D employees over looking that the petitioners had in the meanwhile been promoted to group C and were enjoying much higher scale of pay.

From the documents on record, it is clear that the petitioners have been regularised and continue to hold the substantive posts of Khalasi in group D category in the open line division of the respondents. Their provisional local promotion in the projects cannot be taken as having vested in them a right either to continue in the project or to resist reversion back to the cadre, or to enjoy a higher promotion merely on the basis of locally provisional promotion granted to them in the project in which they had been employed at a particular point of time. No rules have been pointed out to us to justify this claim on the part of the petitioners. Besides if this stand of the petitioner were to be accepted it would operate inequitably as far as the regular employees in the open line department are concerned. Furthermore the order of provisional promotion expressly made it clear that the petitioners were in fact provisionally appointed. Therefore, the writ petitioners cannot seek to make such provisional appointment permanent by filing a writ petition to restrain the respondents from reverting them back to their appointed cadre.

However, while the petitioners cannot be granted the reliefs as prayed for in the writ petition, namely, that they should not be reverted to a lower post or that they should be treated as having been promoted by reason of their promotion in the projects, nevertheless, we wish to protect the petitioners against some of the anomalies which may arise, if the petitioners are directed to join their parent cadre or other project, in future. It cannot be lost sight of that the petitioners have passed trade tests to achieve the promotional level in a particular project. Therefore, if the petitioners are posted back to the same project they shall be entitled to the same pay as their contemporaries unless the posts held by such contemporary employees at the time of such re-posting of the petitioners is based on selection.

Additionally, while it is open to the Railway administration to utilise the services of the petitioners in the open line, they must, for the purpose of determining efficiency and fitment take into account the trade tests which may have been passed by the petitioners as well as the length of service rendered by the petitioners in the several projects subsequent to their regular appointment.

Where a trade test is provided under the relevant rules for the purpose of promotion to group C, we make it clear that it will not be necessary for the petitioners to take the trade tests over again, if they had already taken any comparable test while they were on duty in the projects. It is stated by the learned counsel appearing on behalf of the Railway authorities that during the pendency of the writ petitions that several of the petitioners had applied for promotion in the open line from Group D to Group C but only some were successful. It is not necessary to go into this question since we proceed on the basis that there was a requirement of passing a qualifying trade test held for the purpose of promotion from Group D to Group C post held in the projects.

However, we make it clear that so far as further promotions are concerned that is from Group D to Group C the observations of this Court will not serve to grant any benefit to the petitioners. It is open to the respondent authorities to proceed in the matter of further promotion in accordance with the rules,. We accordingly dispose of these writ petitions and special leave petitions with the aforesaid observations.

Interim orders are vacated.There will be no order as to costs.

178_2003

SERIAL CIRCULAR NO. 178 /2003Circular letter No.P(R)436/IREM/Vol. VI Dated :26 -09-03

Copy of Board’s letter No. E(NG)I/2002/PM1/31 dated 22.8.03 is published for information, guidance and necessary action. Board’s letter dated 13.7.99 quoted therein was circulated as S.C.No.206/99.


Sub: Psychological Test in Departmental selections.

In terms of this Ministry’s letter No.E(NG)I/92/PM1/22 dt.26.9.94, the serving staff are required to be subjected to psycho-test at the stage of promotion to the post of Switchman, ASM, Diesel/Elec.Asstts., Goods Driver, Motorman and at the stage of deployment of Drivers on Rajdhani/Shatabhdi Express trains. In this Ministry’s letter No.E(NG)I/98/PM1/4 dt.13.7.99 it was clarified that psycho test wherever prescribed will be of qualifying nature and part of the selection meaning thereby that a person who fails in the psycho test is not eligible to be included in the panel.

2. The scope of Psycho Test and its effect on the eligibility of staff for empanelment have been considered by a high level Committee. The recommendations of the Committee have been considered by the Board and following decisions have been taken:-

iv) The Psycho Test should henceforth be called as ‘Aptitude Test”.v) So far as in-service employees are concerned, the Aptitude test will now be applicable at the stage

of promotion as ASM, Diesel/Elec. Asstts. And Motorman (EMU/MEMU/DMU) and at the stage of deployment of Drivers on high speed trains running above 110 kmph. While the Aptitude test need not be given to Drivers of Rajdhani/Shatabhdi Express trains running at lower speeds, the Drivers for deployment on non-Shatabhdi/Rajdhani trains also running over 110 kmph should be subjected to the Aptitude Test.

vi) The Aptitude test should be given a weightage of 20% in the selection for promotion as ASM, Diesel/Elec.Asstt. and Motorman and should be integrated in the selection proceedings. In other words, the Aptitude test will no more be of qualifying nature.

2.1 It has been decided further that weightage of 20 marks, that is required to be given to Aptitude test in the selection for promotion to the above categories should be given in lieu or by bifurcating the heading/marks under the heading Personality, address, leadership and academic/technical qualifications. Accordingly in the case of selection for promotion as ASM and Diesel/Elec.Asstts. covered by procedure laid down for general (selection) posts, the existing heading “Personality, address, leadership and academic/technical qualifications should be bifurcated as under:-



In the case of selection for promotion as Motorman the existing heading “Personality, address, leadership and academic/technical qualifications should be deleted and substituted by the following:-


“Aptitude Test 20 Nil

3. It has also been decided that only the staff who clear the written test held as part of the selection should be subjected to Aptitude Test.

4. The Indian Railway Establishment Manual should also be amended as in the ACS No.149 enclosed.

INDIAN RAIWLWAY ESTABLISHMENT MANUAL, VOLUME I, 1989 EDITION

Section ‘B’, Chapter II - Promotion of Group ‘C’ staffAdvance Correction Slip No.149

4. Insert the following as Note (v) after the existing Note (iv) below the existing para 219 (g):

“(v) in the case of selection for promotion as Motorman, substitute the following for the existing heading ‘Personality, address, leadership and academic/technical qualifications’ in the table below para 219(g):-

Max.Marks Qualifying Marks“Aptitude Test 20 Nil

II. Insert the following as Note (iv) after the existing Note below para 219 (j):

(iv) In the case of selection for promotion of the post of Diesel/Elect.Asstts. and ASMs, the heading (2) above shall be bifurcated as under:



(Authority: Ministry of Railways letter No.E(NG)I/2002/PM1/31 dt.22.8.2003)




Copy of Board’s letter No. E(W)99 PS5-8/18 dated 28.8.03 (RBE No.-/03)

Sub: Issue of Settlement/Kit passes to staff retiring from Railway service before Completion of 20 years.

Rail Coach Factory, Kapurthala has sought a clarification whether Settlement/Kit Passes can be issued to the staff retiring from railway service before completion of 20 years Railway service. In this connection they have referred to the following provisions in the Railway Servant Pass Rules:-

Item (16)(i) of Schedule-VII (Special Passes) at page 51 of the Pass Rules reads as follows:

(16) On retirement/decease - grant of settlement pass:

(v) Railway servant in the event of his retirement or widow in the event of his death may be issued passes for himself or family members/dependent relatives and for the transportation or personal effect as admissible on transfer to the place where he/his family intends to settle after retirement/death of the Railway employees.

However, item (vii) mentions as follows:

(vii) Settlement Pass/Kit pass is allowed on the same conditions as are applicable to the issue of post-retirement passes i.e. in all cases of quitting service except dismissal.

The case has been examined in detail. It has been decided that Settlement/Kit passes may be issued to the Railway employees in all cases of quitting railway service excepting dismissal cases irrespective of their entitlement for Post Retirement Complimentary Passes.

This issues with the concurrence of finance Directorate of Ministry of Railways.


Circular letter No.P( R) 50 Date: 15-10-2003

Copy of Board’s letter No. 2003-B-306 dated 29.8.03 is published for information, guidance and necessary action.

Copy of Board’s letter No. 2003-B-306 dated 29.8.03 (RBE No. -/03)

Sub: Rate of Interest to be charged on advance for purchase of conveyances during 2003-2004.

A copy of Ministry of Finance and Company Affairs’ OM F.No.5(2)-PD/2003 dated 12 th March,2003 regarding rate of interest to be charged on advances sanctioned during the year 2003-2004, for purchase of conveyances is enclosed.

The instructions contained therein will apply mutatis-mutandis to Railway employees.

Copy of Ministry of Finance and Company Affairs’ OM F.No.5(2)-PD/2003 dated 12th March,2003

Sub: Advances to Government servants - Rate of interest for purchase of conveyances during 2003-2004.

The undersigned is directed to state that the rates of interest for advances sanctioned to the Government servants for purchase of conveyances during 2003-2004 i.e. from 1st April, 2003 to 31st March, 2004 will be as under:

Rate of interest Per annum

(i) Advance for purchase of Bicycle 5.5%

(ii) Advance for purchase of conveyance other 8% than motor car (viz. motor cycle, scooter etc.)(iii) Advance for purchase of motor car 11.5%




Copy of Board’s letter No. E(W)92 PS 5-3/1 dated 28.8.03 (RBE No. - /03)

Sub: MMTS surcharge on RCP, CST(suburban pass), Passes and PTOs issued to Railway employees - over Secunderabad-Hyderabad -Lingampally Section.

A question has arisen whether MMTS surcharge as levied on season tickets issued to general public shall be levied on railway servants against different types travel facilities given to them. This has been examined and it has been decided that no surcharge of any kind shall be levied on the railway servants against all kinds of travel facilities extended to railway employees i.e., Passes, PTO, CST (suburban pass), RCP etc. over Secunderabad-Hyderabad - Lingampally Section.



Circular letter No.P( R) 436/IREM/V Dated:08 -10-2003

Copy of Board’s letter No.E(NG)I-2002/PM1/31 dated 9.9.03 is published for information, guidance and necessary action. Board’s letter dated 22.8.03 quoted therein was circulated as S.C.No.178/03.


Sub: Psychological test in Departmental selections.

Reference this Ministry’s letter of even number dated 22.8.2003 enclosing therewith ACS No.149 on the above subject.

5. In item No.II of the ACS ibid the existing “Note (iv)” should be corrected to read as “Note(ii)”.

6. Indian Railway Establishment Manual (IREM), Vol.I, 1989 should also be amended accordingly as shown in the enclosed ACS No.153.

INDIAN RAILWAY ESTABLISHMENT MANUAL VOLUME-I, 1989 EDITION.

Section ‘B’, Chapter II - Rules governing the Promotion of Group ‘C’ staff

ADVANCE CORRECTION SLIP NO.153.

7. For the existing word and figure “Note (iv)” inserted belowPara 219 (j) through ACS No.149 circulated in Board’s letter No.E(NG)I-2002/PM1/31 dated 22.8.2003.

Read the word and figure as “Note (ii)”.

8. As a corollary to the above, number the existing Note below Clause (i) of para 219(j) as Note (i)

(Authority: Ministry of Railway’s letter No. E(NG)I-2002/PM1/31 dated 9.9.2003)


Circular letter No.P( R) 673/III Date: 11-10-2003



Sub: Jurisdiction of Supervisors Training Centres.

1. In order to provide training for the staff on the newly created zones or zones from which training centres would be transferred to the newly created zones, it has been decided to assign specific Divisions to each STC, inter-alia indicating the administrative control of the zone. The distribution of the Divisions is as under:-

Name of STC Divisions Administrative/Budge-tary Control by

STC/Jhansi Mumbai (CST), Bhusawal,Nagpur (CR), Solapur, Pune(Central Railway)Jabalpur, Kota, Bhopal(West Central Railway)Jhansi, Agra, Allahabad(North Central Railway)

NCRSTC/Jhansi

STC/Kancharapara Howrah, Malda,Sealdah, Asansol(Eastern Railway)Dhanbad, Danapur, Mughalsari(part of East Central Railway)

ERSTC/ Kancharapara

STC/Lucknow Delhi, Ambala, FirozpurLucknow(NR), Moradabad,(Northern Railway)

NRSTC/Lucknow

STC/Gorakhpur Lucknow, Varanasi, Izatnagar(North Eastern Railway)Sonepur, Samastipur

NERSTC/Gorakhpur

(Part of East Central Railway)STC/New Bongaigaon

Alipurduar, Katihar, Lumding,Tinsukhia and Rangiya(Northeast Frontier Railway)

NFRSTC/New Bongaigaon

STC/Bangalore Chennai, Madurai, Palghat, Trichy,Trivandrum (Southern Railway)Bangalore, Mysore, Hubli(South Western Railway)

SWRSTC/Bangalore

STC/Secunderabad Hyderabad, Secunderabad,Guntakal,Vijayawada, Guntur, Nanded(South Central Railway)

SCRSTC/Secunderabad

STC/Kharagpur Kharagpur, Chakradharpur, Adra, Ranchi, (South Eastern Railway)Raipur, Nagpur, Bilaspur(South East Central Railway)Khurda Road, Waltair, Sambalpur,(East Coast Railway)

SERSTC/Kharagpur

STC/Ajmer Mumbai (Central), Vadodara,Ratlam,Bhavnagar, Rajkot, Ahmedabad(Western Railway)Jaipur, Ajmer, Jodhpur, Bikaner(North Western Railway)

NWRSTC/Ajmer

2. The budgetary allocation and necessary funding to the STCs will be provided by the controlling zone despite the fact that the training center will be catering to the training needs of the staff of other zones.

9. The jurisdiction and administrative control of STC as shown in para-1 above,10. CME of the zones as highlighted in para-1 above be the controlling officer of STCs respectively.11. Posting of the principals and instructors be from any of the Divisions assigned to the STCs in

consultation with the concerned CME.12. Posting of administrative staff be from the zones controlling the STC in consultation with the

concerned CME.


Circular letter No.P/LE/228/New Zones Dated: -10-.2003

Copy of Board's letter No. E(NG)I/96/TR/36/Vol.IV, dated 29.9.03 is published for information, guidance and necessary action. Board’s letters dt.26.03.2003 & 4.07.2003 were circulated as S.C.No.75/2003 & 131/2003 respectively.

Copy of Board's letter No.E(NG)I/96/TR/36/Vol.IV, dated 29.9. 03(RBE No.171/2003)

Sub: Transfers/Posting of staff for working in the Headquarters Office of new Zonal Railways – Closure of Cadres.

* * *“Reference this Ministry’s letters of even number dated 9.07.2002, 19.07.2002, 11.10.2002,

10.02.2003, 26.03.2003 and 4.07.2003 on the above subject.

2. The proposal received from new Zonal Railways for extending the ate of closure of cadres in their Headquarter Offices beyond 30.09.2003 has been considered by the Ministry of Railways. In view of the fact that a number of staff have yet to join the headquarter offices of new Zones, it has been decided to further extend the date of closure of cadres in the headquarter offices of all the 7 new Zonal Railways by another one month upto 31.10.2003. Accordingly, any transfer to the Headquarter Offices of these Railways on or after 1.11.2003 will be treated as transfer on request on bottom seniority in recruitment grades subject to usual conditions governing such transfers being fulfilled.”


Circular letter No.P(R )436/IREM/Vol.V Date:29 -10-2003

Copy of Board’s letter No E(NG)I-2003/CFP/2 dated 22.9.03 is published for information, guidance and necessary action. Board’s letters dated 10.10.2000, 7.8.03 and 27.8.03 quoted therein were circulated as S.C.No..218/2000, 144/03 and 170/03 respectively.

Copy of Board’s letter No. E(NG)I-2003/CFP/2 dated 22.9.03 (RBE No.165/03)

Sub: Procedure for holding selections for promotion from Group ‘D’ to Group ‘C’ posts.

Reference instructions contained in this Ministry’s letter No.E(NG)I-2000/PM1/41 dated 7.8.2003 and 27.8.2003 regarding elimination of viva-voce in the departmental selections for promotion to posts classified as ‘selection’ in Group ‘C’ categories.

2. In terms of instructions contained in para 189 of IREM, Vol.I,1989, 33-1/3% quota of posts in the lowest grade of Commercial Clerks, Ticket Collectors, Trains Clerks, office Clerks and other categories of Clerks like Stores Clerks, etc. are to be earmarked for promotion of Railway servants in Group ‘D’ categories for whom no regular avenue of promotion exists; the Group ‘C’ categories being suitably linked with specified Group ‘D’ categories on the basis of broad affinity of work. Further, in terms of Board’s letter No.E(NG)I/96/CFP/27 dated 10.10.2000, 16-2/3% of the posts in these categories are also filled by promotion of Matriculate Group ‘D’ employees with a minimum of two years service in the concerned seniority unit entirely on merit on the basis of a competitive examination. However, in the case of Accounts Department the quota for promotion of Group ‘D’ staff to Group ‘C’ post of Accounts Clerks continues to be 25% of the posts.

3. It has been decided that like in the case of Group C Departmental selections, there will be no viva-voce in the selections held for promotion from Group ‘D’ to Group ‘C’ referred to in para 2 above. Accordingly, the selections will henceforth consist of Written Test and Record of Service of 85 and 15 marks respectively.


4.1 All the remaining procedure prescribed for holding selections including constitution of Selection Boards in vogue as per procedure prescribed by the General Managers, will remain unaltered.

Accordingly, the Indian Railway Establishment Manual, Vol-I, 1989 is amended as per ACS Nos.154 and 155 enclosed.

Indian Railway Establishment Manual, Vol-I (1989 Edition) ADVANCE CORRECTION SLIP NO.154

CHAPTER-1, SECTION ‘B’,SUB SECTION-III RECRUITMENT AND TRAINING


“(1) The posts in the category of Train Clerks in the pay scale Rs.3050-4590 will be filled as under:

iv. 50% by direct recruitment through Railway Recruitment Board.v. 33-1/3% by promotion by a process of selection from eligible Group ‘D’ categories of

staff as specified by the Zonal Railways as per procedure prescribed in para 189; andvi. 16-2/3% by promotion entirely on merit of Matriculate Group ‘D’ employees from



“(1) The posts in the category of Ticket Collectors in the pay scale Rs.3050-4590 will be filled as under:

i. 50% by direct recruitment through Railway Recruitment Board.iv. 33-1/3% by promotion by a process of selection from eligible Group ‘D’ categories of

staff as specified by the Zonal Railways as per procedure prescribed in para 189; andv. 16-2/3% by promotion entirely on merit of Matriculate Group ‘D’ employees from


III. For the existing sub-para (1) of Para 128 substitute the following:

“(1) The posts in the category of Commercial Clerks in the pay scale Rs.3200-4900 will be filled as under:


vi. 33-1/3% by promotion by a process of selection from eligible Group ‘D’ categories of staff as specified by the Zonal Railways as per procedure prescribed in para 189; and

vii. 16-2/3% by promotion entirely on merit of Matriculate Group ‘D’ employees from eligible categories, as specified by the Zonal Railways for (ii) above, with a minimum of 2 years regular service in the concerned seniority unit on the basis of a competitive examination consisting of Written Test and Record of Service of 85 and 15 marks respectively.

IV. For the existing sub-para (1) of Para 169 substitute the following:

“(1) The posts in the category of Shroffs in the pay scale Rs.3050-4590 will be filled as under:


viii. 33-1/3% by promotion by a process of selection from eligible Group ‘D’ categories of staff as specified by the Zonal Railways as per procedure prescribed in para 189; and

ix. 16-2/3% by promotion entirely on merit of Matriculate Group ‘D’ employees from eligible categories, as specified by the Zonal Railways for (ii) above, with a minimum of 2 years regular service in the concerned seniority unit on the basis of a competitive examination consisting of Written Test and Record of Service of 85 and 15 marks respectively.

V. For the existing sub-para (1) of Para 174 substitute the following:

“(1) The posts in the category of Office Clerk in the pay scale Rs.3050-4590 will be filled as under:


iv. 33-1/3% by promotion by a process of selection from eligible Group ‘D’ categories of staff as specified by the Zonal Railways as per procedure prescribed in para 189; and

v. 16-2/3% by promotion entirely on merit of Matriculate Group ‘D’ employees from eligible categories, as specified by the Zonal Railways for (ii) above, with a minimum of 2 years regular service in the concerned seniority unit on the basis of a competitive examination consisting of Written Test and Record of Service of 85 and 15 marks respectively.

(Authority: Ministry of Railway’s letter No.E(NG)I-96/CFP/27 dated 10.10.2000 and E(NG)I-2003/CFP/2 dated 22.9.2003)

INDIAN RAILWAY ESTABLISHMENT MANUAL, VOLUME-I, 1989 EDITIONADVANCE CORRECTION SLIP NO.155

Chapter I, Section’B’ Sub-Section IV - Recruitment of Group ‘D’ Railway servants and their promotion to higher grades in Group ‘D’ and Group ‘C’ posts.

For the existing para 189, substitute the following:-

“189. Promotion to higher grades in Group ‘C’: Railway Servants in Group ‘D’ categories for whom no regular avenue of promotion exists 33-1/3% of the posts in the lowest grade of Commercial Clerks, Ticket Collectors, Trains Clerks, Office Clerks, Stores Clerks, etc. should be earmarked for promotion. The quota for promotion of Group ‘D’ staff in the Accounts Deptts. to Group ‘C’ post of Accounts Clerks will be 25%. Promotion to Group ‘C’ will be subject to the following conditions:-

ii. All promotions should be made on the basis of selection. There should be written tests to assess the educational attainments of candidates. Group ‘C’ categories referred to above should be suitably linked with specified categories in the lower grades on broad affinity of work to form groups for promotion but it should be ensured that the prospects are made equal in the different groups. The test should be correlated to the standards of proficiency that can reasonably be expected from railway servants who are generally non-matriculates. The aim of the examiners

should be to assess the general suitability of the Group ‘D’ railway servants offering themselves for promotion to Group ‘C’ posts from the point of view of their knowledge of English and their general standard of intelligence. The factors of selection and their relative weight will be as indicated below:-

Factors/Headings Maximum Marks(a) Written Test 85(b) Record of Service 15

Total: 100

Note: (1) Written test should consist of one paper of 3 hours duration divided into two parts - Part ‘A’ to test the working knowledge of the Railway servant of the English language and Part ‘B’ his general standard of intelligence and proficiency through questions in Arithmetic, General Knowledge mainly pertaining to Railway matters and matters immediately pertaining to the work he has been acquainted with during his Railway service. In drawing up the questions it must be ensured that they are not set as such a standard as to make it impracticable for a Group ‘D’ railway servant of average intelligence and normal standards of efficiency to qualify in the test.

(5) Assessment under the heading Record of Service will be based on entries in the Service Book/personal file regarding academic/technical qualifications, awards/punishments, etc.

(6) Selections should not be restricted to three times the number of posts to be filled but kept open to all eligible candidates who would like to be considered for such selections.

(7) All those who qualify on the basis of written test and Record of Service, the qualifying percentage of marks being prescribed by the General Manager, should be included in the panel in the order of their seniority for promotion against the yearly vacancies available for them in Group ‘C’ categories.

(vi) Group ‘D’ railway servants to be eligible for promotion to Group ‘C’ posts should have put in a minimum 3 years of continuous service. This does not apply to Schedule Castes and Scheduled Tribes candidates.

(vii) For promotions to Group ‘C’ posts in the Ministerial cadre Group ‘D’ staff will be required to possess a typing speed of 3 w.p.m. in English or 25 w.p.m. in Hindi. Promotions may, however, be allowed on provisional basis and the concerned staff given two year’s time from the date of promotion, to qualify the prescribed typewriting test; and if they fail to qualify the typewriting test within the said period, they will be liable to be reverted.

(viii) Training

(c) The standard of training imparted to the Group ‘D Railway servants selected for Group ‘C’ posts should be the same as for direct recruits for the same Group ‘C’ categories and in the case of failures in the first attempt such employees may be given second chance to qualify.

(d) Group ‘D’ railway servants when promoted to Group ‘C’ posts in the Accounts Deptt. shall go through the same training and test and shall be subject to the same conditions of service as are in force for the new recruits. During the period of their training they would get as stipend the pay that they would have normally drawn on promotion to Group ‘C’. All allowances like Dearness Compensatory and House Rent Allowances will be allowed to them at the scales applicable, had the stipend been treated as pay.