september 9 councl committee

Q'(\\Q City of Troy

TUESDAY, SEPTEMBER 9, 2014,5:30 PM

Streets & Sidewalks CommiHee

TROY CITY COUNCIL COMMITTEE MEETING NOTICE COUNCIL CHAMBERS, CITY HALL

100 S. MARKET STREET, TROY, OHIO

(Phillips [Chm.], Heath, Snee)

1. Provide a recommendation to Council regarding the preliminary consent legislation from the Ohio Department of Transportation to perform a bridge deck sealing project at no cost to the City, with the work done in State FY 2016. Emergency legislation requested based on ODOT format.

2. Provide a recommendation to Council regarding the preliminary consent legislation from the Ohio Department of Transportation for ODOT's Urban Paving Resurfacing Program for the paving of W. Main from Cherry Street to 1-75 in State FY 2019 with City paying 20% of cost. Emergency legislation requested based on ODOT format.

Recreation & Parks CommiHee (Heath [Chm.], Oda, Tremblay)

1. Provide a recommendation to Council regarding the request of the Board of Park Commissioners that two park parcels be declared as surplus and not needed for a public purpose. Parcels are .82 acres of Kings Chapel Park (off Westhaven Drive) and the undeveloped area of Meadowpoint Park by the creek.

2. Provide a recommendation to Council regarding declaring as surplus and not needed for a public purpose a 0.52 acre parcel on Staunton Road.

Finance CommiHee (Kendall [Chm.], Schweser, Tremblay) 1. Provide a recommendation to Council regarding accepting the tax levies as certified by the Miami County

Budget Commission for both the Troy School District and the Miami East School District. Emergency legislation requested as acceptance due by October 1 .

2. Provide a recommendation to Council regarding declaring as surplus and not needed for a public purpose vehicles, a dump truck, and miscellaneous shop equipment, which equipment will then be offered for sale.

3. Provide a recommendation to Council regarding authorizing the Director of Public Service and Safety to advertise for bids and enter into a contract for a fleet maintenance program, in an amount not to exceed $400,000 for each calendar year, with the contract based on three years with two renewal options of one year each.

Community & Economic Development CommiHee (Twiss [Chm.], Kendall, Schweser)

1. Provide a recommendation to Council regarding declaring as surplus and not needed for a public purpose a 0.49 acre parcel off Foss Way so that the parcel may be offered for sale to the highest bidder.

Other Committees/items may be added.

9-5-2014 cc: Council

Mayor Mr. Titterington Mr. Livingston Mr. Stickel Department Heads Chamber of Commerce Government Class Board of Education Media

STREETS & SIDEWALKS COMMITTEE

TO:

FROM:

DATE:

MEMORANDUM

Mrs. Baker, President of

Patrick E. J. Titterington September 2, 2014

Patrick E. J. Titterington Director of Public Service and Safety

Troy, Ohio 45373 www. troyohio.gov phone: (937) 335-1725 fax: (937) 339-8601 patrick. titterington @troyohio .gov

SUBJECT: ODOT CONSENT (PRELIMINARY) LEGISLATION, 1-75 BRIDGE DECK SEALING PROJECTS

RECOMMENDATION: That Council approves the preliminary consent legislation provided by the Ohio Department of Transportation (ODOT) related to ODOT's bridge deck sealing project at no cost to the City.

BACKGROUND: ODOT has provided the preliminary consent legislation for a project of bridge deck sealing on several bridges over 1-75. This project will be bid in State FY 2016, and will be at no cost to the City. However, consent of the City is required.

Staff has recommended that the City authorize the consent legislation. As is standard with ODOT, their consent legislation would be an emergency measure.

REQUESTED ACTION: It would be appreciated if you would assign to a Committee of Council consideration of this consent legislation.

Cc: Mayor Beamish D. Swan

TO:

FROM:

SUBJECT:

DATE:

City of Troy Engineering Department

Patrick E.J. Titterington, Director of Public Service and Safety

Deborah Swan, P.E., City Engineero\6

ODOT Preliminary Legislation PID #96364

September 2, 2014

Attached is a copy of the Preliminary Legislation for the above reference ODOT project. This project is for bridge deck sealing on several bridges over 1-75. This project is expected to be bid in SFY 2016 and will be done at no cost to the City of Troy.

Staff is requesting that legislation be prepared to approve this maintenance project.

If any additional information is necessary, please let me know.

TO:

FROM:

DATE:

MEMORANDUM


Patrick E. J. Titterington '(-11J September 5, 2014


Troy, Ohio 45373 www. troyohio .gov phone: (937) 335- 1725 fax: (937) 339-8601 patrick. titteri ngton @troyohio .gov

SUBJECT: ODOT CONSENT (PRELIMINARY) LEGISLATION, URBAN PAVING RESURFACING PROGRAM, STATE FY 2019

RECOMMENDATION: That Council approves the preliminary consent legislation provided by the Ohio Department of Transportation (ODOT) related to the paving of West Main Street (Cherry Street to 1-75) in State FY 2019.

BACKGROUND: ODOT has provided the preliminary consent legislation for a paving project as part of ODOT's Urban Paving Resurfacing Program for State FY 2019. Under this program, ODOT will pave West Main Street from Cherry Street to 1-75. The City would be required to pay 20/o of the final paving cost. At this time the 20/o is estimated at $216,300.

Staff has recommended that the City authorize the consent legislation. As is standard with ODOT, their consent legislation would be an emergency measure. At a later date, ODOT will request final legislation.

REQUESTED ACTION: It would be appreciated if you would assign to a Committee of Council consideration of this consent legislation.

Cc: Mayor Beamish D. Swan


TO: Patrick E.J. Titterington, Director of Public Service and Safety

FROM: Deborah Swan, P.E., City Engineer9Q

SUBJECT: Preliminary Legislation Urban Paving Resurfacing Program PID #97966

DATE: September 5, 2014

Attached is Preliminary Legislation from ODOT for their Urban Paving Program. ODOT has scheduled to pave 1. 78 miles of SR 41 within the City of Troy. This is the segment from Cherry Street to l-75. The work will be completed in SFY 2019 at an estimated cost of $1,081,500. The costs will be split 80/20 so the City's share will be $216,300. Using the Urban Paving Resurfacing is a very cost effective way to have this paving completed.

RECREATION & PARKS COMMITTEE

TO:

FROM:

DATE:

MEMORANDUM

Mrs. Baker, President of C&cil

Patrick E. J. Titterington f Zi7/;) September 5, 2014


Troy, Ohio 45373 W'NW. troyohio.gov phone: (937) 335-1725 fax: (937) 339-8601 patrick. [email protected]

SUBJECT: BOARD OF PARK COMMISSIONERS SURPLUS LAND

RECOMMENDATION: That Council declares as surplus and no longer needed for a public purpose the following parcels of park land:

.82 parcel of Kings Chapel Park, located on Westhaven Drive, Parcel Number D08-250418 1.44 acres of Meadowpoint Park, located by the creek.

BACKGROUND: Recently the Board of Park Commissions completed the annual review of park land. As a part of that process, the Board is recommending to Troy City Council that the above parcels be declared as surplus and offered for sale.

Regarding the Kings Chapel Park parcel, the playground equipment on this parcel is being moved which will make this a vacant parcel. The parcel could be split into three residential lots, with the Board reserving a portion to serve as an access to the adjoining parkland. If the land is declared surplus, a lot split can be prepared by staff.

The Meadowpoint Park land is basically unimproved land by the creek that the Park Department mows about once a month. Adjacent property owners may be interested in this land to increase yard sizes.

REQUESTED ACTION: It would be appreciated if you would assign to a Committee of Council consideration of declaring as surplus the above listed parcels of Park property.

Cc: Mayor Beamish Alan Kappers Jeremy Drake

rage 1 or 1

http://www.troyohiogis.org/display _ map.asp?Size=Large 9/5/2014

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http://www.troyohiogis.org/display _map.asp?Size=Large 9/5/2014

TO:

FROM:

. DATE:

MEMORANDUM

Mrs. Baker, President of Conil

Patrick E. J. Titterington September 5, 2014


Troy, Ohio 45373 W'W'N. troyohio.gov phone: (937) 335-1725 fax: (937) 339-8601 patrick. titterington@troyohio .gov

SUBJECT: PROPERTY TO BE DECLARED SURPLUS- 0.52 ACRES ON STAUNTON ROAD

RECOMMENDATION: That Council declares as surplus and no longer needed for a public purpose parcel D08-250083 located on Staunton Road so that it may be offered for sale.

BACKGROUND: Located on Staunton Road is a 0.52 acre parcel that is old Wastewater Treatment Plant land. This is parcel D08-250083. A map is attached. This land is not needed for a public purpose. By selling the land the City will not need to maintain or expend any funds to further secure the land. If the land is retained, funds will need to be expended to repair/replace fencing.

REQUESTED ACTION: It would be appreciated if you would assign to a Committee of Council consideration of declaring as surplus Parcel D08-250083, consisting of approximately 0.52 acres, located on Staunton Road

encl. cc: Mayor Beamish

D. Swan

FINANCE COMMITTEE

TO:

FROM:

DATE:

SUBJECT:

MEMORANDUM


Patrick E. J.

September 2, 2014

TAX LEVIES

RECOMMENDATION:


100 S. Market Street P. 0 . Box 3003 Troy, Ohio 45373 www .troyohio.gov phone: (937) 335-1725 fox: (937) 339-8601 patrick. [email protected]

That Council as a matter of necessity approves Legislation accepting the tax Levies for the City of Troy as certified by the Miami County Budget Commission for both school districts - Troy and Miami East.

BACKGROUND: The Miami County Budget Commission has certified to the City the rates of tax to be Levied on the general duplicates for 2014 for collection in 2015. That certification was received from the County today, as the Miami County Budget Commission routinely meets the last week of August. The certifications are primarily based on the prior tax budget of the City, which was approved by Council and forwarded to the County in July. County Budget Commission certifications are done geographically by school districts. As a small portion of Troy (located off Troy-Urbana Road and the Nottingham Subdivision) is within the Miami East School District, certifications are provided for both the Troy City School District and the Miami East Local School District.

REQUESTED ACTION: It would be appreciated if this matter could be assigned to a Committee of Council. As the acceptance of the levies is to be provided to the Miami County Auditor no later than October 1, we ask for consideration of emergency legislation.

cc: Mayor Beamish Mr. Stickel

TO:

FROM:

DATE:

SUBJECT:


Patrick E. J. Titterington 7lf/7 September 4, 2014

SURPLUS PROPERTY

RECOMMENDATION:

Patrick E. J. Titterington

100 S. Market Street P. 0 . Box 3003 Troy, Ohio 45373 www. troyohio.gov phone: (937) 335-1725 fax: (937) 339-8601 patrick. titterington @troyohio .gov

That Council authorizes the sale of the attached listing of surplus vehicles and equipment.

SUMMARY: Currently we have a listing of several vehicles and pieces of equipment from various departments that are surplus. The equipment is basically that remaining from when vehicles were maintained in-house. Council action is required to dispose of property with a value exceeding $1,000. We would propose to use the internet auction site, GovDeals, to advertise the sale of the items. The internet company does receive a percentage of the sale price, usually 7%-7.5%.

REQUESTED ACTION: It would be appreciated if you would assign to a Committee of Council consideration of declaring the below items as surplus and authorize the sale of the items.

cc: Mayor Beamish

ITEM DESC.

2

3

4

5

6

7

8

9

10

11

2009 Ford Crown Victoria Sedan VIN# 2FAHP71V99X124970

2008 Ford Crown Victoria Sedan VIN# 2FAFP71V08X114382

2010 Ford Crown Victoria Sedan VIN# 2FABP7BV2AX115133

2010 Ford Crown Victoria Sedan VIN# 2FABP7BV1BX103170



1997 GMC 3500HD 1 ton Dump Truck VIN# 1GDKC34J9WF025890

Heavy Duty Truck Lifts and Stands Sold as a Group Black Hawk Transmission Jack 1 Ton Model T-6 Tru-Lift Transmission Jack 1.5 Ton Model Tru J-1500 NAPA 1.5 Ton Jack Stands 5 Ton Jack Stands- 4 Total Black Hawk Wheel Dolly Model 67548 Truck Wheel Dolly Back Buddy Brake Hub Lifter Lincoln Engine Hoist Model W-93808 4000# 1 Motor Stand

Skid of Various Shop Tools Sold as a Group OTC Rear Axle Remover Model #7027 MAC Timing Light Ford EEC IV System Breakout Box MAC Diesel Digital Tachometer Model PT3661 OTC SCAT Code Reader Model 3445 OTC Monitor Model #61151 MAC Digital Thermometer MAC Ball Joint Kit MAC Master Tech with Manuals OBD-11 DLC Breakout Box Hand Held Tach/Dwell Meter KD Tools Piston Installing Tool Vaccum Leak Tester VT184 Brake Caliper Compressing Tool Blue Point 1/2 Inch Impact and 6-1/2 Inch Drive Sockets Hub Nut Sockets 2-3/8 Inch- 4-1/8 Inch 13 Piece Heavy Duty Seal Installers Freeze Plug Installer Misc. Transmission Tools Cylinder Hone/Piston Ring Installer Toe In/Toe Out Checker Truck Tire Balancer 1 Box Ford Weather Pack Terminals 1 Box GM Weather Pack Terminals 1 Marquette Tachometer/Dwell Meter 1 Marquette Battery Charger 1 NAPA Outdoorsman Battery Charger

John Bean Tire Changer

John Bean Tire Balancer

EST. VALUE

$5,900.00

$4,500.00

$5,900.00

$6,900.00

$7,200.00

$6,900.00

$1 1100.00

$1,800.00

$ 4,700.00

$ 3,000.00

$2,500.00

12

13

BJ Enterprises Oil Filter Crusher

Kansas Jack Body Shop Power Post Floor Pull System Entier System Entact

$1,500.00

$3,500.00

TO:

FROM:

DATE:

SUBJECT:

MEMORANDUM



September 4, 2014

BIDDING FLEET MAINTENANCE PROGRAM

RECOMMENDATION:


P. 0. Box 3003 Troy, Ohio 45373 'WWVII. troyohio .gov phone: (937) 335-1725 fax: (937) 339-8601 patrick. [email protected]

That Council authorize the Director of Public Service and Safety to advertise for bids and enter into a contract to privatize all elements of maintaining the fleet of vehicles and equipment, including the tracking and scheduling of preventative maintenance, and the tracking of the cost of preventative and non-routine repairs.

SUMMARY: In 2012, Troy outsourced the maintenance of nearly all vehicles and equipment. Through a bidding process, Troy Ford was awarded a Fleet Maintenance contract. That contract expires at the end of this year, and we are seeking authorization to again bid this project. Staff has estimated that the annual savings in outsourcing has been approximately $105,000, with the vehicles and equipment being maintained, serviced, repaired and ready to go.

The current contract expires at year end. We are requesting authorization to bid this program bid for a three-year period, with two mutually agreeable one-year renewal options, at a not to exceed amount of $400,000 per each calendar year of the contract.

The authorization for calendar year 2014 is $525,000. Through July of this year, about $167,000 has been expended in fleet maintenance. For the contract starting 2015, the requested authorization is $400,000 per year. While we would not necessarily anticipate spending that amount, the authorization would be in place in the event major repairs are needed. As a part of the program, the successful vendor will be required to provide the scheduling, the tracking and maintenance and repairs, and the cost per vehicle or piece of equipment.

REQUESTED ACTION: It would be appreciated if you would assign to a Committee of Council authorizing the Director of Public Service and Safety to advertise for bids and enter into a contract for a fleet maintenance program, in an amount not to exceed $400,000 for each calendar year.

cc: Mayor Beamish

COMMUNITY& ECONOMIC DEVELOPMENT

COMMITTEE

TO:

FROM:

DATE:

MEMORANDUM

Mrs. Baker, President of C/111


September 3, 2014


Troy, Ohio 45373 www.troyohio.gov phone: (937) 335-1725 fax: (937) 339-860 l patrick. titterington @troyohio .gov

SUBJECT: PROPERTY TO BE DECLARED SURPLUS- 0.49 ACRES LOCATED OFF FOSS WAY

RECOMMENDATION: That Council declares as surplus a 0.49 acre parcel located off Foss Way so that it may be offered for sale.

BACKGROUND: Many years ago the City was deeded a parcel of land off Foss Way that provided access to an apartment building. That apartment building has burned, has been demolished, and access is not required as the lot can no longer be considered a buildable site. A map is attached.

A neighboring property owner is interested in purchasing the City's parcel of land. The process is that if Council declares it as surplus, the City can advertise the land for sale to the highest and best bidder.

City staff has evaluated this parcel, and does not feel there is any need to retain it or maintain it.

REQUESTED ACTION: It would be appreciated if you would assign to a Committee of Council consideration of declaring as surplus Parcel ID DOB-250107, a piece of land located adjacent to 56 Foss Way, consisting of approximately 0.49 acres.

encl. cc: Mayor Beamish

D. Swan


TO: Patrick E.J. Titterington, Director of Public Service and Safety

FROM: Deborah Swan, P.E., City

SUBJECT: Sale of Property Foss Way, adjacent to 56 Foss Way

DATE: September 2, 2014

Decades ago, the City of Troy was deeded a parcel of land on Foss Way. It is approximately 50' wide and about 427 feet deep. The property is vacant and has never been used by the City. Parcel ID is DOS-250107, and it is 0.49 acres.

Previously the parcel did provide access to an apartment building that has recently burned and has since been demolished. Access is no longer necessary to be provided as this lot is not buildable as it sits.

The True Life Community Church has requested to purchase the parcel. In order for the City to sell the parcel, it is necessary for the parcel to be declared as surplus.

Staff is recommending that City Council declare this parcel of land as surplus and begin the process set forth to take bids for the sale.

.LUo'-' .L V.l .L


Troy, OH 45373 --approximate

Foss Way

Street View - Aug 2007

f . .

https://WJvW.google.comlmaps/@40.050211,-84.195206,3a,75y,203.64h,89.49t/data=! 3m4! 1e1!3m2! 1sFFg7dgChmriSFe8dUFOshW. 2e0! 6m1! 1e1 1/1

september 9 councl committee

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