separate attachment peo 11a ordinary meeting of · liaise with neighbouring local governments as...

Separate Attachment PEO 11A Ordinary Meeting of Council 21 November 2017


OUR PEOPLE

Population | Health | Wellbeing | Support | Resilience | Partnerships | Social services | Connections

Socially connected, safe and inclusive communities

Project name Description Budget Funding source

Target completion

date

Status Comments

Community

Directory

Provide an online resource for the

community to access and share

information and resources.

Operating Council 31/12/2017 Commenced Ready for soft launch in

November. Presentation made to

internal working group and

councillors.

Support the

priorities of

local

communities

Update the Community Planning

webpage on Council’s website.

Operating Council 31/12/2017 Completed Webpage has been updated with

current information and links to

relevant community planning

websites.

Domestic

Animal

Management

Review and adopt a revised

Domestic Animal Management

Plan.

Operating Council 30/09/2017 Commenced Report for adoption to be

considered at the October 2017

Council meeting.

Off-lead Dog

Park

Investigate and locate a site for the

construction of an off-lead dog

park.

Operating Council 31/03/2018 Commenced Background research is being

undertaken.

Reconciliation

Action Plan

Complete initiatives of the Action

Plan for Reconciliation. Use

learnings to inform the

development of a Reconciliation

Action Plan.

$15,000 Council 30/04/2018 Not Due to

Start

On track to commence in October

2017.



Target completion

date

Status Comments

Prevention of

Family Violence

Complete remaining initiatives of

the Prevention of Violence Against

Women and Children Action Plan.

Use learnings to inform the

development of a Gender Equity

Action Plan.

Operating Council 30/06/2018 Not Due to

Start

On track to commence in January

2018.

Local services that support the needs of our community


Target completion

date

Status Comments

Mental Health

and Wellbeing

for our youth

Deliver the Youth Wellbeing

Project to local secondary students

and extend the program to parents

and teachers in local primary

schools.

Operating Council 30/06/2018 Commenced Youth Mental Health First Aid

training scheduled to be delivered

to local parents and teachers in

October 2017.

Castlemaine

Health Service

Advocate for the construction of a

new hospital in Castlemaine.

Operating Council 30/06/2018 Commenced Advocacy continues to support

Castlemaine Health shape the

future of health in the area.



Target completion

date

Status Comments

Age friendly

Communities

Deliver key projects identified by

the community to encourage active

ageing and increased social

connection in partnership with the

Castlemaine Community House

and Maldon Neighbourhood

Centre.

$100,000 DHHS 30/06/2018 Commenced Project continues to meet project

timelines. Advocacy group

members being recruited. Connect

Mount Alexander online

community directory training for

the aged is in development.

Reducing

tobacco

smoking

Undertake smoking education and

compliance relating to outdoor

dining and sales to young people,

in accordance with funding

agreement.

Operating Council

and

DHHS

31/03/2018 Commenced Changes to tobacco laws took

effect on 1 August to remove

smoking from outdoor dining sites,

this change was well

communicated. Tobacco sale

testing to minors will be

undertaken throughout the year.

Early Years Develop a Municipal Early Years

Plan.

Operating Council 30/04/2018 Commenced Project working group established.

Research and benchmarking

undertaken of the Early Years

plans of other municipalities.

Discussions held with individual

early learning centres across the

shire to introduce Early Years Plan

development. Survey in

development to determine focus

for early years forum planned for

Children's Week at the end of

October.


Improved health and wellbeing


Target completion

date

Status Comments

Trail

Rehabilitation

and Flood

Resilience

Complete reconstruction of

Campbells Creek and Happy

Valley walking and cycling trails.

$330,000 Council 30/06/2018 Not

Commenced

Project has not yet commenced.

Consultation with key stakeholders

to occur mid-November 2017.

Healthy Shire Facilitate the Healthy Shire –

Community Advisory Group

Operating Council 30/06/2018 Ongoing Second Advisory Group meeting

planned for end of October 2017.

NDIS Service

Providers

Liaise with neighbouring Local

Governments as well as the Local

Area Coordinator (Intereach) and

the National Disability Insurance

Agency to map local NDIS service

providers and emergence of new

NDIS service providers.

Operating Council 30/06/2018 Commenced Commenced initial discussions

with Local Area Coordinator.

Signed support letter for grant to

educate business operators in

Loddon Mallee region about

becoming NDIS providers.

Health and

Wellbeing

Prepare a report on the activities

undertaken in the past 12 months

to support the health and wellbeing

of the community and the results

achieved.

Operating Council 31/01/2018 Commenced Collation of report commenced.

Further data and information

gathering required to ensure

alignment with Health and

Wellbeing Plan and Disability

Action Plan.



Target completion

date

Status Comments

Age Care

Reforms

Review systems and processes in

line with the implementation of the

Commonwealth Home Support

Program (CHSP) and the State

HACC PYP program.

Operating DHHS 30/06/2018 Commenced Commenced review of intake and

rostering processes to achieve

more consistent and streamlined

service delivery.

Tree planting

program

Create an annual Street Tree

Planting Program.

$40,000 Council 30/06/2018 Commenced Currently finalising the streetscape

design standard which will provide

a species list for tree planting in

the central business areas in

winter 2018.

Volunteer

Coordination

Facilitate all volunteer coordinators

in Council to review policies and

procedures to ensure compliance

with new Australian Volunteer

standards


Start

This action will commence in Q3 of

2017/18.


A welcoming place for all


Target completion

date

Status Comments

Tiny Houses Create a position paper for Tiny

Houses.

Operating Council 31/03/2018 Commenced Background research being

undertaken.

Retirement

Accommodation

Develop a profile of demand and

opportunities for retirement

accommodation that could be

met by private and/or

community-owned and operated

facilities for Council approval as

a precursor to a marketing

campaign.

Operating Council 31/12/2017 Commenced In ongoing discussions with

industry representatives to

identify requirements for

retirement accommodation.

Affordable

Housing

Partner with universities and

other local government agencies

in research to explore

opportunities for Council to

support improved access to

affordable and accessible

housing. Includes advocacy for

DELWP Affordable Housing

Project in the Shire.

$15,000 Council 30/06/2018 Not Due to

Start

The ARC linkage project (the

collaboration with universities)

meeting is held in late 2017.



Target completion

date

Status Comments

Refugee

Welcome Zone

Action Plan

Develop a Refugee Welcome

Zone Action Plan

Operating Council 30/06/2018 Commenced Project working group

established with members from

the Rural Australians for

Refugees (Castlemaine) and

Loddon Campaspe Multicultural

Services. Commenced a

comparative assessment of the

strategic plans of each

organisation to ensure strategic

directions align.

Create resilient

communities

Develop and implement

Municipal Fire

Education/Engagement Plan in

partnership with Mount

Alexander Municipal Fire

Management Planning

Committee.

Operating Council 28/02/2018 Commenced A workshop to commence the

development of the Municipal

Fire Education/Engagement

Plan, is scheduled for 20 Oct

2017. Members from the Mount

Alexander Municipal Fire

Management Planning

Committee will be in attendance.



Target completion

date

Status Comments

Emergency

Management

Planning

Develop and implement the

Mount Alexander Municipal

Emergency Management Plan.

$120,000 State

Government

30/06/2018 Completed The Mount Alexander Municipal

Emergency Management Plan

(Northern Victorian Integrated

Municipal Emergency

Management Plan: Mount

Alexander Shire Edition) has

been completed and endorsed

by Council in August 2017. The

Plan has been distributed and is

now in effect within the Shire.

Disability

Access and

Inclusion

Conduct community consultation

with people with a disability to

listen to, and inform the

community about activities

undertaken by Council to deliver

objectives of the Disability Action

Plan.

Operating DHHS and

Council

30/06/2018 Commenced Commenced planning for this

consultation


OUR PLACE

Buildings | Sport and recreation facilities | Roads | Footpaths | Drainage | Trails | Playgrounds | Gardens | Natural environment | Waste |

Recycling | Heritage

Well managed assets for now and into the future


Target completion

date

Status Comments

Maldon

Streetscape

Project

Work with project partners to

scope the Maldon streetscape

conservation project and seek

Government

$198,000 Council 30/06/2018 Commenced Council has formed a steering

committee to oversee the project,

which has met twice. Scope and

costs of undergrounding of

power has been confirmed with

PowerCor. Listening post to be

held in late October to provide

opportunity for community

feedback on draft Maldon

streetscape design.

Streetscape

Planning

Work with the community

planning groups of Newstead,

Campbells Creek, Chewton,

Guildford and Taradale to

implement their shared

community plan priority to

develop a streetscape design for

each township.

$100,000 Council 30/06/2018 Commenced Project plan completed. Project

brief currently being finalised.

Internal working group

established. Initial discussions

with each community currently

underway.



Target completion

date

Status Comments

Bridge

Renewal

Program

Complete the prioritised program

of bridge renewal projects

including design and construction

of a number of bridges across the

shire.

$1.17M Council 30/06/2018 Commenced Bridge design tender currently

advertised. Stakeholder

consultation to begin mid-

October 2017.

Drainage

Renewal

Program


of drainage renewal projects

including design and construction

of a number of drainage assets

across the shire.

$535,000 Council 30/06/2018 Not

Commenced

Design program currently being

reviewed, anticipate public

tendering in mid-November

2017.

Road Renewal

Program


of road renewal projects including

sealed road design, rehabilitation

and resealing, and unsealed road

resheeting across the shire.

$2.79M Federal

Government

and Council

30/06/2018 Commenced Road design tender has been

awarded. Tenders currently

under review for Golden Point

Road, Harcourt and McIvor

Road, Faraday. Tender

documentation has been

completed for the Forest and

Bowden Street, Castlemaine

intersection, and Sutton Grange-

Redesdale Road, Sutton Grange.

Tendering will commence in

December 2017. The unsealed

road resheeting program is about

to commence, in the first week of

October 2017.



Target completion

date

Status Comments

Asset

Condition

Assessments

Conduct asset condition

assessments and revaluation of

bridges and drainage assets.

$75,000 Council 30/06/2018 Commenced Tender for the condition

assessment of drainage and

bridge assets will be advertised

mid-October 2017.

Community

Facilities

Finalise the review of Community

Facilities.

$50,000 Council 30/06/2018 Commenced Recruitment underway for the

project officer to deliver the

project, will be delivered in the

2017-18 financial year.

Road Asset

Management

Plan

Review and adopt an updated

road asset management plan.

Operating Council 30/05/2018 Commenced A draft of the Road Asset

Management Plan has been

created, and subsequently

reviewed by internal

stakeholders and the Municipal

Association of Victoria. The plan

is currently being updated to

include the audited finance

information from the 2016/17

financial year, and renewal gap

data.

Victory Park

Play Space

Undertake the design of a new,

fully accessible play space for

Victory Park,Castlemaine

$30,000 Council 31/03/2018 Commenced First stage of consultation

undertaken. Procurement

underway for design, contract to

be awarded in October.



Target completion

date

Status Comments

Wesley Hill

Recreation

Reserve –

Stage 1

Complete Stage 1 of the

redevelopment of Wesley Hill

Recreation Reserve.

$2.06M Federal

Government

31/12/2017 Commenced Construction of stage 1 is on

track to be completed in

November 2017.

Wesley Hill

Recreation

Reserve –

Stage 2

Complete Stage 2 of the

redevelopment of Wesley Hill

Recreation Reserve.

$2M Council 31/12/2018 Commenced Design well underway, detailed

design endorsed, procurement

for the construction to be

undertaken before Christmas

2017, with construction

anticipated to be executed in the

2018 calendar year.

Mount

Alexander

Aquatic

Recreation

Centre –

Business

Model

Develop business plan options for

the provision of aquatic facilities

on the existing Castlemaine Pool

site.

Operating Council 31/12/2017 Commenced Brief developed and consultant

engaged to complete options

analysis and recommendations.

Council to be briefed in

November with preliminary

findings.

Mount

Alexander

Aquatic

Recreation

Centre –

Design

Following business model

approval begin design works to

support external funding

applications for a new Aquatic

Recreation Centre.

$338,680 Council 30/06/2018 Commenced Analysis of business case

complete, Council to be briefed

10th October.



Target completion

date

Status Comments

Footpath

Renewal

Program


of footpath renewal projects

including accessible design and

rehabilitation of a number of

sections of footpath across the

shire.

$551,000 Council 30/06/2018 On Hold Project on hold pending design

review of Gaulton Street,

Castlemaine as a result of

Councilor feedback, and the

Guildford Primary School

footpath is on hold until student

numbers can be confirmed.

A clean and green community


Target completion

date

Status Comments

Roadside weed

control

Implement the roadside weeds

control program through

collaboration with local Landcare

and Friends groups.

$30,000 DELWP 30/06/2018 Commenced Funding for the roadside weed

program is anticipated in the state

budget but specific details have not

yet been revealed - it is expected

to be similar to past years at circa

$30K per annum.

Urban

Waterways

Implement the Urban Waterways

Management Plan for maintenance

and improvement activities along

urban waterways within

Castlemaine, Campbells Creek

and Chewton.

$50,000 Council 31/12/2017 Commenced The management plan is in draft

stage and will be going out for

public comment later in the year.

Council work is underway this

financial year to address tree and

fire risk along the trails.



Target completion

date

Status Comments

Solar systems

priority sites

Continue program to install solar

energy systems on priority Council

buildings.

$30,000 Council 30/06/2018 Commenced A major installation on the Market

Building finally gained approval

from Heritage Victoria and will be

in place for summer.

Castlemaine

Transfer Station

Develop service models for waste

management and resource

recovery for Council consideration.

$50,000 Council 31/12/2017 Commenced This design is hinged on the

requirements of the the next

waste/recycling/organics contract

which will be awarded by March

2018.

Landfill cell

capping

Undertake capping of cells at the

Castlemaine Landfill in accordance

with EPA requirements.

$3.8M Council 30/06/2018 Commenced Further to the decision not to build

landfill cell 6, the 'final contours' of

the site have been adjusted, and a

project engineer will soon be

engaged to lead the capping

project and related thinking to

close the site to landfilling.


Well planned for growth


Target completion

date

Status Comments

Harcourt

Growth

Progress the implementation of the

Harcourt Growth Plan based on

community participation and

engagement, and submit periodical

progress reports to the Council.

Operating Council 30/06/2018 Commenced Review of framework plan and

yield analysis is being undertaken

by external consultants.

Municipal

Strategic

Statement

Review Council’s Municipal

Strategic Statement.


Start

Project will commence in 2018.

Castlemaine

Botanical

Gardens

Develop a Conservation

Management Plan for the

Castlemaine Botanical Gardens.

$24,750 Council 30/06/2018 Commenced Contractor has completed the draft

of 'stage one' and Council is

providing feedback on the draft.

Heritage and

urban design

Establish the Heritage and Urban

Design Officer role.

$98,000 Council 31/12/2017 Commenced Roles and responsibilities for the

new position have been

established and the recruitment is

underway.

Indigenous

Round Table

Facilitate and hold two meetings of

the Indigenous Round Table

Operating Council 30/06/2018 Ongoing Second Indigenous Roundtable for

2017 scheduled for mid-

November.


OUR ECONOMY

Business | Economy | Jobs | Education | Creativity | Innovation | Tourism | Culture | Events

A creative and innovative economy


Target completion

date

Status Comments

Small Business

Support

Build capacity within small

business community by offering

skills based workshops, mentoring

and business festivals.

Operating Council 30/06/2018 Commenced Three workshops have been held

so far this year, with particularly

good attendance of 18 at the

Digital Workshop held in July.

Harcourt

Mountain Bike

Park

Work with project partners to

support the Harcourt Mountain

Bike Park development.

Operating Council 31/01/2018 Commenced Council tender for the off-road

path linking Harcourt township to

the Mountain Bike Park is currently

open. Council hosted in

September the Economic

Opportunities Forum in Harcourt to

build awareness of business

opportunities that will arise from

this project, which was well

attended by approx. 80 people.

The mountain bike park

construction is due to be

completed in January.



Target completion

date

Status Comments

Regional

tourism website

Work with Bendigo Regional

Tourism to develop a new website

to promote the region.

Operating Council 30/04/2018 Commenced Website project is currently in the

design stage. A Digital Project

Officer, to support the content

development of the website, is

currently under recruitment by

Bendigo Regional Tourism.

Website is planned to go live in

April 2018.

Regional

Centre for

Culture

Assist in the delivery of the 2018

Regional Centre for Culture

Program.

Operating Council 30/06/2018 Commenced Council officers are providing

representation across all Regional

Centre for Culture working groups.

The Program is currently being

developed, with the launch to be

held in Castlemaine in November.

Consultation sessions have been

held in Castlemaine and Maldon in

September to engage and build

awareness across the community.



Target completion

date

Status Comments

Cultural

Facilities

Develop options for the future use

and management of the Phee

Broadway theatre, that minimises

risk and maximises use.

Operating Council 30/11/2017 Commenced Council representatives and user

groups have met several times

across August and September to

discuss hire options and building

improvements for the Phee

Broadway. A revised booking and

hire procedure has been

developed and is currently with

user groups for feedback, before

being finalised for use.

Great opportunities for education and technology


Target completion

date

Status Comments

Goldfields

Library

Actively participate in the

Goldfields Library Corporation.

Operating Council 30/06/2018 Commenced Participation with the Goldfields

Library Corporation is undertaken

by Cr Machin and Director

Corporate and Community

Services as Board members.

Opportunities for continuous

improvement, service efficiencies

and raising profile and

membership of libraries within

Mount Alexander are currently

underway.



Target completion

date

Status Comments

Castlemaine

Secondary

College

Advocate to State Government for

the completion of the staged

redevelopment of Castlemaine

Secondary College.

Operating Council 30/06/2018 Commenced Advocacy to government

continues for the redevelopment of

Castlemaine Secondary College.

Integrated

Corporate

System

Implement a modern, integrated

software platform.

$720,000 Council 30/06/2018 Ongoing The implementation of the project

is on track, with Finance and

Payroll modules 'go-live' in Q2

2017-2018.

IT Strategy Review and update Council’s IT

Strategy.

Operating Council 30/04/2018 Commenced Project planning and data

collection has begun, project to be

delivered in early 2018.

An innovative and sustainable organisation


Target completion

date

Status Comments

Innovation

program

Deliver a program to promote an

innovative culture within Council’s

workforce.

Operating Council 30/06/2018 Commenced There has been a focus on

innovation in Q1 with Council staff

attending a number of innovation

focused forums and conferences.

Further leadership team

development has focused on

building a broader culture of

innovation across the workforce.



Target completion

date

Status Comments

Employer of

choice

Position Council as an Employer

of Choice by reviewing Council’s

performance and development

program.

Operating Council 30/06/2018 Commenced Updated structure for performance

reviews and development has

been created. Further work will be

undertaken in Q2 to review and

update associated policies and

procedures.

Financial

Sustainability

Review and adopt Council’s Long

Term Financial Plan.

Operating Council 30/06/2018 Commenced Updating of the Long Term

Financial Plan (LTFP) model

following completion of the 2016-

2017 financial year has

commenced. LTFP to be adopted

in June 2018.

Project

completion

review

Undertake post-project completion

reports on: redevelopment of

Wesley Hill Recreation Reserve,

cell capping of the Castlemaine

Landfill, reconstruction of

Campbells Creek and Happy

Valley Walking and Cycling trails;

and integrated corporate system.


Start

Projects not yet complete.



Target completion

date

Status Comments

Government

Grant Funding

Pursue recurrent grant funding

and strategic capital funding

aligned with Council Plan

objectives; monitor the availability

of grants and involve Council in

the process.

Operating Council 30/06/2018 Commenced A grant framework is currently

under development, and regular

monitoring of grant opportunities is

reported within the organisation.

Strategic

Communications

Plan

Develop a Strategic

Communications Plan which

engages and connects

Councillors and the organisation

with the community to maximise

participation and community

satisfaction.

Operating Council 31/03/2018 Commenced Work on the Strategic

Communications plan has

commenced. This plan will

encompass a range of more

specific plans such as the Social

Media plan.

Online

engagement

and

communication

Implement a corporate Facebook

page.

Operating Council 31/10/2017 Completed Mount Alexander Shire Council

Facebook page went live on

Monday 11 September 2017.

Customer

Service Charter

Review our Customer Service

Charter

Operating Council 30/06/2018 Commenced The Charter is progressing and is

expected to be finalised during the

last quarter of 2017/2018.


Quarterly Annual Plan Report 2016/2017 – Outstanding Actions

Nine of the 70 actions from the 2016-2017 Annual Plan were not fully completed. This section provides an update on these actions.


Target completion

date

Status Comments

Domestic

Waste Water

Adoption of the revised Domestic

Waste Water Management Plan

(DWMP) and advocacy of better

waste water outcomes.

$60,000 Council 30/06/2017 Commenced

A draft DWMP is in development,

delays occur due to GIS mapping

requirements. Project to be

finalised early 2017/2018.

Mount

Alexander

Business

Awards

Conduct a business awards

program to promote local business

innovation and success.

Operating Council 31/05/2017 Completed

Business Awards Gala night

successfully held on 16 August

2017. 125 attendees celebrated

the award winners, across 8

categories. Review of Awards

Program now being completed to

guide future planning.

Recreation

Strategy

Develop a Recreation Strategy

including reviewing governance

arrangements.

$30,000 SRV 31/05/2017 Commenced

Contract awarded and underway

for development of plan.

Consultation underway. Draft plan

to be ready in December 2017.

Maternal and

Child Health

Innovation

Project

Implement a new sustainable

model of parenting support for

families across the Shire.

Initially

$57,000 DHHS 30/06/2017 Completed

Project now complete. Exploring

ways to incorporating the

parenting model into early years

learning at local kindergartens and

beyond.



Target completion

date

Status Comments

Environmental

tasks

Implement key strategic tasks from

the Environment Strategy listed in

the annual schedule including to

develop and implement a

Sustainable Water Use Plan.

Operating Council 30/06/2017 Commenced

Key strategic tasks in the

Environment Strategy are

gradually being implemented,

including the development of the

Urban Waterway Management

Plan.

EBA

Negotiations

New EBA approved by Fair Work

Commission. Operating Council 31/12/2016 Completed

Following near unanimous support

from staff and relevant Unions to

the proposed EBA, the Mount

Alexander Shire Council

Enterprise Agreement No. 7 was

approved by Fair Work Australia in

August 2017.

Review of

delegations

Review delegations to special

committees of Council. Operating Council 30/09/2017 Commenced

Standard clauses for inclusion in

all committee's delegation

documents have been agreed.

Delegations to be considered by

Council and new Instruments of

Delegation adopted on 17 October

2017.



Target completion

date

Status Comments

Central

Victorian

Agribusiness

Forum

Through membership of the

Central Victorian Agribusiness

Forum, partner with other

organisations to help generate

increased productivity, profitability

and opportunities for the farming

sector.

$10,000 Council 30/06/2017 Completed

No further progress achieved with

the Agribusiness Scoping Study.

Continued membership of forum

under review.

Depot feasibility

study

Undertake a feasibility study and

review options for the current

works Depot.

$40,000 Council 31/05/2017 Commenced

The investigation of issues and

options for a new depot is nearing

completion; Council briefed in

September, further investigations

of options to proceed.

of 15

Financial Management Report

For the period 1 July 2017 – 30 September 2017

Separate Attachment ECO 44AOrdinary Meeting of Council 21 November 2017

of 15

a) Executive Summary

• Overall a positive performance to year to date net budget of $544,424 (3.2%).

• Revenue on track, variance 1.4 %.

• Expenditure on track, variance 2.6 %.

• Capital works expenditure is slightly below year to date budget. Refer to Capital Works by Asset Class for further details.

of 15

b) Income statement - Mount Alexander Shire Council

2016/2017

Actual

Current

Budget

2017/2018

RefYTD

Budget

YTD

Actual

YTD

Variance

YTD

Variance

$'000 $'000 $'000 $'000 $'000 %

Revenues from ordinary activities

21,512 22,255 Rates and charges 22,261 22,333 72 0.3%

894 838 Statutory fees and fines 164 223 59 36.1%

1,596 1,793 User charges 419 352 (67) -15.9%

569 201 Contributions - cash and non cash 35 34 (1) -1.6%

9,409 4,590 Grants - operating 1 1,136 1,244 108 9.5%

1,660 3,754 Grants - capital 570 579 9 1.5%

453 435 Interest 98 93 (5) -4.7%

540 211 Other Revenue 28 73 45 163.2%

(1,085) (475) Net gain / (loss) on disposal 2 (119) 0 119 -100.2%

35,546 33,602 Total Revenues 24,590 24,931 341 1.4%

Expenses from ordinary activities

13,588 13,966 Employee benefits 3 3,343 3,056 287 8.6%

9,263 9,022 Service providers and materials 3 2,103 1,927 176 8.4%

546 431 Utilities 94 81 13 13.9%

7 7 Bad and doubtful debts 0 0 () 100.0%

8,169 7,071 Depreciation 4 1,767 2,083 (316) -17.9%

174 223 Finance costs 35 31 4 11.6%

(725) 1,627 Other Expenses 384 344 40 10.4%

31,020 32,346 Total Expenses 7,726 7,522 204 2.6%

4,526 1,256 Net surplus (deficit) from operations 16,864 17,409 544 3.2%

For the period 1 July 2017 to 30 September 2017

Reference Notes (greater than $100,000 and 5%):

1. Unbudgeted grants received for waterways parks and reserves projects to remove poplars ($45k), and unbudgeted Creative Victoria grant received to expand current program at Phee Broadway ($13.3k). Engage! Program grant received earlier than expected ($18.3k) and VGC grant greater than budgeted ($22.5k).

2. No property or plant has been disposed of year to date. 3. The income statement shows a variance in spending for employee benefits of $286,862

(8.6 %) and services providers of $176,202 (8.4%). The following table details the budget program areas with variances greater than $50,000. It demonstrates that the underspend to budget relates to: • Infrastructure ($75,766) which reflects a staff vacancy for a period of 3 months, as

yet unfilled, as well as staff leave not backfilled; parks and gardens unit ($52,836) which reflects 3 vacancies for a period of 3 months only partially backfilled by casuals. There are no budget program areas with a variance greater than $50,000 in service providers.

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4. Depreciation is greater than budgeted due to changes in the valuation methodology of building assets as required by Australian Accounting Standards. These assets are now recognised at the component value (e.g. floor, walls, roof etc.) rather than one overall value. The components generally have shorter useful lives and therefore a higher depreciation rate.

c) Income statement – Directorate

RefYTD

Budget

YTD

Actual

YTD

Variance

YTD

Variance

$'000 $'000 $'000 %Revenues from ordinary activities

Statutory fees and fines 3 11 8 317.4%

User charges 20 21 2 8.7%

Contributions - cash and non cash 0 0 0 0.0%

Grants - operating 0 13 13 100.0%

Grants - capital 0 0 0 100.0%

Other Revenue 2 (2) (4) -192.2%

Total Revenues 25 43 19 -76.5%


Employee benefits 584 530 54 9.3%

Service providers and materials 405 357 49 12.0%

Utilities 6 6 0 0.0%

Depreciation 16 21 (5) -27.8%

Other Expenses 98 79 19 19.0%

Total Expenses 1,109 992 117 10.6%

Net surplus (deficit) from

operations(1,085) (949) 136 12.5%

Executive



No material variances

Employee Benefits

ProgramCurrent

Budget

YTD

Budget

YTD

Actuals

YTD

Variance

YTD

Percentage

Variance

Grand Total 13,965,628 3,343,307 3,056,445 286,862 8.58%8.58%8.58%8.58%

Roads and Paths 1,639,037 395,740 319,974 75,766 19.14%

Parks and Gardens 924,365 213,421 160,582 52,839 24.75%

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RefYTD

Budget

YTD

Actual

YTD

Variance

YTD

Variance

$'000 $'000 $'000 %


Rates and charges 3,997 3,988 (9) 0.2%


User charges 257 182 (75) -29.3%

Contributions - cash and non cash 2 6 4 170.0%


Grants - capital 570 579 9 1.5%

Other Revenue (85) (33) 52 60.9%

Net gain / (loss) on disposal 1 (102) 0 102 100.0%

Total Revenues 5,059 5,230 171 3.4%


Employee benefits 2 1,518 1,289 230 15.1%

Service providers and materials 2 1,064 962 102 9.6%

Utilities 45 39 5 11.8%

Depreciation 3 1,558 1,734 (177) -11.3%


Total Expenses 4,326 4,129 196 4.5%

Net surplus (deficit) from 733 1,101 367 -50.1%

Sustainable Development



1. No property has been disposed of year to date.

2. The Sustainable Development income statement shows a variance in spending for employee benefits and service providers. The following table details the budget program areas with variances greater than $50,000. It demonstrates that the underspend to budget relates to Infrastructure unit ($75,766) which reflects a staff vacancy for a period of 3 months, as yet unfilled, as well as staff leave not backfilled; parks and gardens unit ($52,836) which reflects 3 vacancies for a period of 3 months only partially backfilled by casuals. There are no budget program areas with a variance greater than $50,000 in service providers.

3. Depreciation is greater than budgeted due to changes in the valuation methodology of building assets as required by Australian Accounting Standards. These assets are now recognised at the component value (e.g. floor, walls, roof etc.) rather than one overall value. The components generally have shorter useful lives and therefore a higher depreciation rate.

Employee Benefits

ProgramCurrent

Budget

YTD

Budget

YTD

Actuals

YTD

Variance

YTD

Percentage

Variance

Grand Total 6,421,864 1,518,352 1,288,807 229,545 15.12%

Roads and Paths 1,639,037 395,740 319,974 75,766 19.14%

Parks and Gardens 924,365 213,421 160,582 52,839 24.75%

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RefYTD

Budget

YTD

Actual

YTD

Variance

YTD

Variance

$'000 $'000 $'000 %


Rates and charges 18,264 18,344 81 0.4%


User charges 142 104 (38) -26.8%

Contributions - cash and non cash 33 28 (4) -13.7%


Interest 98 93 (5) -4.7%

Other Revenue 110 108 (2) -1.7%

Net gain / (loss) on disposal (17) 0 17 -101.4%

Total Revenues 19,507 19,612 106 0.5%


Employee benefits 1,241 1,238 3 0.2%

Service providers and materials 634 608 26 4.1%

Utilities 44 36 8 17.7%

Bad and doubtful debts 0 0 () 0.0%

Depreciation 1 193 328 (135) -69.8%

Finance costs 35 31 4 11.6%


Total Expenses 2,291 2,356 (64) -2.8%

Net surplus (deficit) from operations 17,216 17,257 41 0.2%

Corporate and Community Services



1. Depreciation is greater than budgeted due to changes in the valuation methodology of building assets as required by Australian Accounting Standards. These assets are now recognised at the component value (e.g. floor, walls, roof etc.) rather than one overall value. The components generally have shorter useful lives and therefore a higher depreciation rate

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d) Balance sheet

The Balance sheet shows Council assets, liabilities and equity, including reserves, as at reporting date.

$'000 $'000 $'000 $'000 %

CURRENT ASSETS

1,810 Cash 1 6,071 4,699 1,372 22.6%

13,962 Term deposits 1 11,010 9,520 1,490 13.5%

2,417 Receivables 2 20,778 19,481 1,298 6.2%

142 Accrued income 107 24 83 77.4%

179 Prepayments 0 0 0 0.0%

85 Inventory 96 87 9 8.9%

186 Land held for resale 186 167 19 10.2%

18,781 TOTAL CURRENT ASSETS 38,248 33,978 4,270 11.2%

NON-CURRENT ASSETS

581 Investments in associates 581 747 (166) -28.5%

306,409 Fixed assets 304,277 302,104 2,173 0.7%

3,119 Works in progress 3 4,189 2,402 1,787 42.7%

310,109 TOTAL NON-CURRENT ASSETS 309,047 305,254 3,793 1.2%

328,890 TOTAL ASSETS 347,295 339,232 8,063 2.3%

CURRENT LIABILITIES

2,011 Creditors 615 690 (75) -12.2%

890 Trusts and deposits 3,372 3,108 263 7.8%

6,258 Provisions 6,550 6,208 342 5.2%

525 Borrowings 525 320 205 39.1%

9,684 TOTAL CURRENT LIABILITIES 11,061 10,325 736 6.7%

NON-CURRENT LIABILITIES

4,322 Borrowings 4 4,231 3,590 641 15.1%

2,053 Provisions 1,763 1,911 (148) -8.4%

6,375 TOTAL NON-CURRENT LIABILITIES 5,994 5,501 493 8.2%

16,059 TOTAL LIABILITIES 17,055 15,827 1,228 7.2%

312,831 NET ASSETS 330,240 323,405 6,835 2.1%

EQUITY

107,121 Accumulated surplus 123,978 121,067 2,912 2.3%

194,448 Asset revaluation reserve 194,448 193,022 1,426 0.7%

86 Plant replacement reserve 99 198 (100) -100.9%

3,913 Waste reserve 4 7,358 4,878 2,480 33.7%

0 General reserve 0 0 0 0.0%

780 Parkland/open spaces reserve 786 717 69 8.7%

594 Uncompleted works reserve 0 0 0 100.0%

39 Gravel pit rehabilitation reserve 39 39 0 0.0%

3,091 Swimming pool reserve 3,091 3,097 (6) -0.2%

91 Energy/water saving reserve 91 77 14 15.4%

280 Motor vehicle reserve 278 309 (32) -11.4%

2,316 Unspent grants reserve 0 0 0 0.0%

72 72 0 72 100.0%

312,831 TOTAL EQUITY 330,240 323,405 6,835 2.1%

Diamond Gully Development Contribution

Reserve

Variance to

Prior Year

Variance to

Prior Year

2016/2017

ActualRef 30 September 2017 30 September 2016

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1. Timing of cash flows to meet all obligations as due. 2. Increased receivables as greater rates outstanding compared to prior year, refer

receivables for further details. 3. Multi-year projects not capitalised at 30 June 2017; 4. $2.4 million borrowings (June 2017) to fund landfill cell capping project and transferred

to the Waste Reserve.

e) Cash flow statement

YTD

Budget

YTD

Actual

YTD

Variance

YTD

Variance

$'000 $'000 $'000 $'000 $'000 %

Cash flows from operating activities

21,571 23,541 Rates and charges 6,599 6,594 (5) -0.1%

858 886 Statutory fees and fines 164 223 59 36.1%

1,109 1,911 User fees 419 352 (67) -15.9%

11,135 8,733 Grants 1,706 1,542 (163) -9.6%

155 201 Contributions 35 34 (1) -1.6%

490 435 Interest 98 120 23 23.3%

448 2,024 Other receipts 28 73 45 163.2%

(13,113) (14,259) Employee costs (3,343) (3,055) 288 8.6%

(7,695) (9,415) Service provider and materials (3,500) (3,155) 344 9.8%

77 12 Receipt/(repayment) of trust funds and deposits 148 148 0 0.0%

(3,176) (5,147) Other payments (477) (425) 53 11.0%

11,859 8,922 1,874 2,452 578 30.8%

Cash flows from investing activities

291 275 Sale of fixed assets 64 50 (14) -22.5%

(8,615) (13,978) Payments for capital works (1,353) (1,070) (283) 20.9%

(8,324) (13,703) (1,289) (1,020) 268 -20.8%

Cash flows from financing activities

(204) (222) Finance costs (35) (31) (4) 11.6%

(320) (501) Repayment of borrowings (84) (91) 7 -8.8%

1,200 0 New loan borrowings 0 0 0 100.0%

676 (723) (119) (122) (3) 2.7%

4,211 (5,504) Net increase (decrease) in cash 467 1,310 843 180.7%

5,961 15,565 Cash at beginning of the financial period 15,771 15,771 0 0.0%

10,172 10,061 Cash at 30 September 2017 16,238 17,081 843 5.2%

2017/2018 year to 30 September2016/2017

Actual

Net cash provided by/(used in) operating activities

Net cash provided by/(used in) investing activities

Net cash inflow/(outflow) from financing activities

Current

Budget

2017/2018

Ref

Reference Notes (greater than $500,000 and 5%): No material variances

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f) Cash reserve levels to reporting date

Cash levels for the year to date in comparison to the last three financial years.

2,000

4,000

6,000

8,000

10,000

12,000

14,000

16,000

18,000

Cash Levels

2014/2015 Actual 2015/2016 Actual 2016/2017 Actual 2017/2018 Actual

$,000

g) Key Financial Ratios Liquidity (working capital) – Current Assets / Current Liabilities

0%

50%

100%

150%

200%

250%

300%

350%

400%

Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun

2015/2016 2016/2017 2017/2018

The Liquidity Ratio measures the ability to pay existing liabilities in the next 12 months. A ratio higher than 1:1 means there is more cash and liquid assets than short term liabilities. VAGO accepts a ratio of greater than 100% as low risk. The ratio is expected to be high early in the financial year as the rates are raised and reduced during the year as expenditure and capital works are undertaken. 2017/2018 budgeted a liquidity ratio of 228% at 30 June 2018.

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Unrestricted Cash – Unrestricted cash

(2000)

0

2,000

4,000

6,000

8,000


2015/2016 2016/2017 2017/2018

Unrestricted cash is total cash and deposits, less trust funds and reserve balances. It demonstrates the amount of working funds available to meet employee obligations, supplier payments, capital works and borrowing repayments.

Indebtedness – Non-current liabilities / own source revenue

0%

10%

20%

30%

40%

50%

60%


2015/2016 2016/2017 2017/2018

This ratio is a comparison of non-current liabilities (mainly comprised of borrowings) to own-sourced revenue. The higher the percentage, the less ability Council has to cover non-current liabilities generated from own source revenues. Own-sourced revenue is used (rather than total revenue) because it does not include capital grants, which are usually tied to specific projects. VAGO accepts a ratio of less than 40% as low risk. The ratio is expected to be higher early in the financial year as revenue is earned throughout the year and debt is paid off during the year, thus reducing the % ratio.

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2017/2018 budgeted a ratio of 23% as at 30 June 2018 which is slightly lower than as at 30 June 2017 (26%), which reflected repayments on borrowings.

Adjusted Underlying result – Adjusted underlying surplus (deficit) / adjusted underlying revenue

-20%

0%

20%

40%

60%

80%

100%


2015/2016 2016/2017 2017/2018

This ratio indicates the extent to which Council’s operations are sustainable in the longer-term. Ideally, this ratio will always be positive. Large and/or persistent underlying operating deficits indicate Council may not be retaining sufficient funds to maintain infrastructure.

2017/2018 budgeted as at 30 June 2018 is -7% which is a slightly improved result compared to 2016/2017 (-8%). This negative underlying result is due to timing of government grants but is progressively expected to improve in line with the adopted long term financial plan.

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h) Investments and cash deposits

Institution

S&P

Rating Type

Amount

Invested

Lodgement

Date

Maturity

Date

Days to

Maturity Rate Divested

$'000

Bank Australia A2/BBB TD 250 5/06/2017 5/06/2018 248 2.85% Yes




Bank of Melbourne A1+/AA- TD 750 14/09/2017 14/09/2018 349 2.67% No



Bank of Queensland A2/A- TD 750 24/07/2017 24/07/2018 297 2.65% Yes

Bendigo Bank A2/A- TD 500 5/02/2017 5/02/2018 128 2.80% Yes



Bendigo Bank (Maldon) Pledge 5 Yes

CBA A1+/AA- TD 500 10/04/2017 10/04/2018 192 2.54% No

IMB A2/BBB TD 250 29/06/2017 26/11/2017 57 2.55% Yes

me Bank A2/BBB At call 5 1.75% Yes

me Bank A2/BBB TD 750 6/07/2017 6/12/2017 67 2.85% Yes

NAB A1+/AA- TD 250 10/04/2017 10/04/2018 192 2.60% No

NAB A1+/AA- TD 750 29/06/2017 26/12/2017 87 2.50% No

NAB A1+/AA- TD 750 19/12/2016 19/11/2017 50 2.65% No

NAB A1+/AA- TD 250 28/07/2017 28/07/2018 301 2.90% No

Suncorp A1/A+ TD 500 30/01/2017 27/11/2017 58 2.65% Yes

Total Investments 11,010 Average rate = 2.67%

Cash Deposits - NAB 6,071 No

Total cash and investments 17,081

Year to

Date

Budget

$'000

Year to Date

Actual

$'000

Positive/

(Negative)

Variance

$'000

Investment interest income 68 83 16 As at 30 September 2017 Council had $6.26 million (39.67%) invested in financial institutions that support divestment from the fossil fuel industry. This data is obtained from the Market Forces website: http://www.marketforces.org.au/banks/compare.

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0.00%

10.00%

20.00%

30.00%

40.00%

50.00%

60.00%

70.00%

Divestment of investments

Divested Non-Divested

i) Receivables

General Debtors

Outstanding general debtors were $179,477 as at 30 September 2017, with 87% of debts within 60 day terms.

Overview of the general debtors by type:

30-Sep-17 30-Sep-16 Variance

$179,477 $165,367 14,110

72% $130,099 $87,542 42,557

15% $27,139 $11,053 16,086

2% $3,766 $2,579 1,187

0% $711 $819 (109)

1% $2,046 (276) 2,322

9% $15,717 $63,650 (47,933)

121-150 days

151 + days

Current

30-60 days

61-90 days

91-120 days

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Rates and Charges Outstanding

This reduction is due to the due date of rates actually falling on the 2nd October and approximately $220,000 received on this date and excluded from graph.

Percentage of rates outstanding over the year in comparison to prior years

j) Capital works to reporting date

Capital expenditure for the year to date compared to the budget, and prior year actuals.

30-Sep-17 30-Sep-16

Total $18.65 million $17.50 million

Current year outstanding $17.30 million $16.17 million

Prior year outstanding $1.35 million $1.33 million

Percentage of rates collected 22.53% 24.86%

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k) Capital works by asset class

Capital expenditure and orders by asset class against year to date budget.

Asset Class Ref

Current

Budget

2017/2018

YTD

Budget

YTD

Actual

YTD

Variance

On

Order

YTD

Variance

$'000 $'000 $'000 $'000 $'000 %

Bridges 1,174 0 44 (44) 0 100.0%

Buildings 1,137 43 68 (25) 50 57.3%

Drainage 535 0 10 (10) 3 100.0%

Footpaths, Kerb & Gutter 881 21 9 12 1 -54.9%

IT, Furniture & Fittings 855 114 64 51 89 -44.3%

Landfill 65 0 5 (5) 0 100.0%

Motor Vehicles 346 40 34 6 32 -16.2%

Other Infrastructure 1 3,874 1,088 833 254 46 -23.4%

Plant 585 0 0 0 255 100.0%

Roads 2,845 47 63 (16) 36 32.8%

Swimming Pools 470 0 1 (1) 0 100.0%

Total capital works 2 12,767 1,353 1,129 224 512 -16.5%

Reference Notes (greater than $100,000 and 5%): Capital works actual expenditure to 30 September 2017 was $1.13 million, which is $223,653 (16.53%) less than year to date budget. Current status of projects that have significant expenditure variances to budget are summarised below:

1. Other Infrastructure

a. Works are well underway on the Wesley Hill Recreation Reserve stage 1a and are on track for completion before the end of this year ($197,312 behind year to date budget).

b. Stage 2 of Wesley Hill Recreation Reserve redevelopment has tender documentation currently in progress ($57,512 behind year to date budget).

2. Planned works ($512,157) on order includes:

• Various Major plant purchases $254,893

• Business information system $65,496

l) Government grants

The organisation has an annual plan action to pursue recurrent grant funding and strategic capital funding aligned with Council Plan objectives. An analysis of grants received compared to total revenue (excluding Roads to Recovery, VGC and Aged Care) provides the following:

2016/2017 Actual 10.6% 2017/2018 Budget 11.5% 2017/2018 YTD Budget 4.1% 2017/2018 YTD Actual 4.2%

separate attachment peo 11a ordinary meeting of · liaise with neighbouring local governments as...

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