Senior Member Engine Start Checklist

Making the Most of Your First Year

Published by California Wing, Group Two with Significant Contributions from

Units around the Nation

WELCOME TO CIVIL AIR PATROL

Welcome to Civil Air Patrol. Your membership shows your desire and willingness to give of yourself through volunteerism in CAP.

Although you may already know about Civil Air Patrol, it’s always good to review the history, organization, missions, and your role in any organization of which you’re a part. In the first months of your membership, you will have the opportunity to learn about all facets of CAP.

This document is designed to guide you for your first year as a member. As a salute to our aviation heritage, the document begins with a checklist with suggested time frames. While many of the items are required, such as completing Level I orientation, others are suggestions. This document is not a regulation so don’t be alarmed if you aren’t able to complete an item on the checklist. Everything listed here, and more, is possible though! While this document is designed to be a guide and answer many common questions, it is not exhaustive. There are many more resources available online. You should also feel free to ask your Professional Development Officer, your mentor, or another member of your Unit any questions along the way.

We are very proud that you have chosen to serve our nation by becoming a member of Civil Air Patrol.

This document was prepared by volunteers. Every effort is made to keep this document up to date but if you find something that needs an update or ideas of

something we can add, we want to hear from you!

Suggested edits should be directed to William “Cole” Ettingoff at William.Ettingoff@cawgcap.org

Senior Member First Year Checklist In your first month:

1 Set Up Your Account

2 Input your information and upload your photo

3 Set up Your Email

4 Level 1: Orientation

5 Apply for CAP Driver Permit (optional but encouraged) In your first three months:

6 Review Customs and Courtesies

7 Select a job to do

8 Get in Uniform

9 Alert and Wing List

10 Set your goals In your first six months:

11 Obtain General Emergency Services rating

12 Get promoted

13 Complete Introductory Communications User Training (ICUT)

Within your first year:

14 Obtain Urban Direction Finder (UDF) Emergency Services rating

15 Complete the Charles E. ‘Chuck' Yeager Aerospace Education Achievement Award

16 Complete your Level II

17 Obtain an Advanced Emergency Services Qualification Appendix

18 Obtain CAP Pilot rating (for pilots)

CIVIL AIR PATROL WEB SITES Once you have successfully cleared the FBI screening process, you will receive your CAP membership card. In the meantime, now would be the perfect time to register in our members-only section on the Internet called eServices. This is where you can update your contact information, complete online training, renew your membership and most importantly upload the photo that will be shown on your CAP membership card and Form 101 Specialty Qualification Card. Guidelines for the type of picture needed are listed later in this section along with complete instruction on how to login and upload the photo. After you upload your photo into eServices, it will be sent automatically to your commander for validation prior to use. If it is rejected for any reason, you will receive an e-mail notification explaining why that action was taken.

Introduction

Civil Air Patrol uses an on-line program called eServices to manage every member’s data and records. eServices is where members will keep all their personal, organizational and training records. CAP has two main Web addresses which lead to the different sections of its website. The first address, gocivilairpatrol.com lets you access information in which any individual of the public would be interested. This site will teach what CAP is about, how people can join and how we execute our missions.

It is also where each member will find the information needed to perform our three-fold mission. It also allows access to the registration page where you will register for your eServices account. It is critical to set up your eServices account as soon as possible as it allows access to critical member functions.

eServices is the second website where most membership information can be found. This is where members manage most of their personal data, training records and currency requirements.

1. Set up your account

The first step in setting up an account is to log onto the website found at the eServices URL (https://www.capnhq.gov) (you can add it to your favorites list for future reference). At the top of this homepage you will find the link to the registration page. At the registration page (shown below) there is a link to register for an eServices account by selecting the section labeled ‘click here to register’.

The New User Registration Page creates account access by validating membership through entry of last name, the last 4 digits of Social Security Number, date of birth and email address.

Once membership is validated it is necessary to create a username and password. This username and password is used each time when accessing eServices. Once the account is successfully created it is time to begin on-line training and currency documentation. Be sure your username and password can be remembered to avoid any future delays in accessing eServices.

After registering your account and receiving your password, you will be directed to the Operations Security Awareness (OPSEC) module. Here, you will learn about CAP’s commitment to securing its proprietary information, protecting information regarding our capabilities and operations, as well as securing member personally identifiable information. You will be asked if you agree to adhere to CAP’s policies regarding OPSEC. You must complete this module prior to accessing any information in eServices or accessing any online training.

2. Input personal information and photo

It is the responsibility of each member to ensure that their personal information and preferences are input into eServices and kept current. All members are required to access the area labeled ‘My Account’ to perform these updates. Your ‘My Account’ data can be found by accessing eServices and clicking on ‘My Account’ located at the top right of the page. The drop down shown below appears after you click in your name.

To be sure you receive all necessary communications from wing, region and national headquarters it’s necessary to add the contact types and other personal information. Essential is a primary email address that will be utilized repeatedly in sending information that you will need throughout your career in CAP. It is critical that you keep all your communication information up to date. Please be reassured that all personal information collected in eServices is secured and can be accessed only by authorized users. But also realize that this information is only secure as long as passwords and user names are not shared.

It's a great idea to take some time to look around eServices. There is an incredible range of programs available. Over time, you may get access to additional areas depending on your position in the organization.

The My Account page accessed through eServices is used to enter account preferences such as how members want to receive membership renewal notices. It is also where to edit mailing address, personal characteristics, password and security clearance information. It is important to keep this information current. The security clearance section must be verified by an outside agency before it is considered permanent. Instructions and tutorials are provided in each of the fields and functions found in your My Account section.

The My Account section is also where to upload a current CAP photo. All members must have a current photo on file which is printed on their membership card and Form 101 Specialty Qualifications Card (used to participate in emergency services missions). Members are responsible for having their photo taken and uploading it to the website. Once it is uploaded it must be validated by the unit commander. Validation indicates that the commander agrees that the picture is of you.

There are specific requirements, as shown below, that the CAP photo must meet. These requirements are detailed in your My Account; General Info and Preferences section. They include:

CAP Photo Guidelines

Example of a perfect photo for the CAP membership card and CAP Form 101

Must be a color picture with full face and frontal view

Must have a white or off-white background Photo should capture from just above the top of the head to the bottom of the neck line. Photo should be in normal attire or appropriate CAP uniform

Photo must have been taken within the last 12 months

If you wear prescription glasses, wear them for the picture - if they are transition lenses, wait until they become transparent. If you have a problem with glare from your glasses tilt your head down slightly when taking the photo. Head is centered in the picture and eyes open and looking at the camera Preferred electronic file format is .jpg - though .png and .gif is acceptable Photo needs to be replaced with a current one every five years

Reasons for Photo Rejection

Wear of Headgear, hat, etc. in photo

Dark or multi-colored background

Vertical or horizontal distortion

Wear of sunglasses in photo

Flag in background

Shot from waist up rather than neckline

3 Set up Your Email California Wing (the state-wide organization of CAP, often abbreviated CAWG) provides each CAP member of the state with an official email address. We ask that you use this email address for all CAP related communication and that you list it as your primary email address in eServices. Detailed instructions on activating your CAWG email address can be found here: http://www.cawgcap.org/members/how-to-documents/downloadable-how-to-documents/office-365-documents/824-cawg-office-365-quick-setup-doc-without-fouo/file Or through the California Wing website (cawgcap.org)

4 Level 1: Orientation Civil Air Patrol is similar to other organizations in that it utilizes different methods of training to address its vast array of training requirements. In person, or in-residence, courses are still utilized when it is determined that this is the most effective means of transferring particular information or ideas. Many of our job duties require a practical demonstration of skills such as our emergency services mission. In some cases, we will utilize a combination of in-person and online training to meet CAP’s and our members’ needs. Each part of our three-fold mission in addition to our general professional development program is supported by numerous on-line training courses that are found in eServices.

Level 1 Orientation will be the first course you access on the Learning Management System (LMS) on eServices. The LMS contains a majority of the education and training courses you’ll complete in CAP. The Level 1 Orientation course will expand on the material in this welcome booklet and provide an opportunity to interact with your unit commander and professional development officer (PDO). Your PDO will be your mentor while going through the Level 1 course providing guidance and answering questions. The Level 1 course will also give you the opportunity to develop a Plan of Action that will guide you through your first few years in CAP. The Learning Management System, where you can find Level 1 Orientation and many other courses can be found in eServices. Move your mouse over “Online Learning” on the left-hand side and select “Learning Management System” from the pop out menu. You can even click on the star next to it to save it as a favorite on your welcome screen.

Once in LMS, select “Level 1 Orientation ‘Starting Your Journey!’” It should be the first course listed. Follow the instructions to review the material and take a short quiz. The course will probably take about an hour but do not worry if it takes you longer. There’s a lot of important information in there! Once you have completed the course and passed the quiz, contact your Professional Development Officer or Commander. Together, you will complete a short conversation to make sure you understand the important points and where you should feel free to ask any questions.

5 Apply for CAP Driver Permit

Many CAP units are fortunate to have a vehicle assigned for use in carrying out CAP missions. Our vehicles are valuable assets that we must take care of. In order to operate one with or without passengers, you must receive a CAP Driver Permit. We treat your Driver Permit as an operational qualification. As such, applying for it will likely be your first interaction with CAP’s Operational Qualifications module within eServices. The module can be a little daunting at first so if you need some help applying for your Driver Permit detailed instructions are available here: https://www.capnhq.gov/CAP.OPSQuals.Web/DriversLicense/Member_Driver's_License_Module_Instructions.pdf If this link has changed, you will likely be able to find the document by searching “Civil Air Patrol Driver Permit Instructions” Please note: To receive your permit, a copy of both your drivers license and your state-issued driving record. Please have a scan or high quality photo of these ready when you apply.

6 Review Customs and Courtesies

As the official Auxiliary to the United States Air Force, we follow a military structure, wear military style uniforms, and hold military style ranks and titles. Accordingly, we practice many principles of military custom and courtesy. If you have no military experience or would like some information about how those traditions manifest in CAP specifically, CAPP 151 (that’s Civil Air Patrol Pamphlet 151) “Respect on Display” is a great resource. It can be found here: https://www.gocivilairpatrol.com/media/cms/P151_9028588D89DD2.pdf Or by searching or looking up CAPP 151

7 Select a job to do Every active member in CAP has a job. You’ll find that many have more than one but don’t feel obligated to take on multiple roles. After you have completed Level 1 you will have an opportunity to select a specialty track of study. There are many different jobs available to you. Working with your Professional Development Officer (PDO) or commander, you can choose a specialty that aligns your interests & skills with the needs of the unit. Some positions such as Chaplain or Legal Officer have certain educational requirements attained outside of CAP and each Unit may not fill all of these positions based on their needs. As an organization, we need officers with experience and training in their specialty. Towards that end, each position has an associated specialty track. When you are assigned to a position or as an assistant to that position, you will enter that specialty track.

Specialty Tracks by Pamphlet Number

200: Personnel Officer

201: Public Affairs officer

202: Finance Management

203: Inspector General

204: Professional Development Officer

205: Administrative Officer

206: Logistics Officer

211: Operations Officer

212: Standardization/Evaluation Officer

213: Emergency Services Officer

214: Communications Officer

215: Aerospace Education Officer

216: Cadet Programs Officer

217: Safety Officer

219: Legal Officer

220: Health Services (no pamphlet)

221: Chaplain

223: Historian

225: Character Development Instructor

226: Recruiting and Retention Officer

227: Information Technology Officer

8 Get in Uniform A lot can be said about uniforms in CAP. They’re an important part of our identity as an organization but they can feel a little daunting when you first get started. CAPM 39-1 is the official document governing our wear of uniforms. It’s where you can get all of the details about uniforms. While you have to reference CAPM 39-1 for more detailed information, below is a introduction to some of CAP’s most popular uniforms that will hopefully get you started. One of the more confusing things about CAP uniforms for newcomers is just how many there are. And while there are quite a few, it’s important to know that you do not need to get all of them and will probably start out with just a couple. Here our conversation is limited to uniforms most relevant to new senior members. Our uniforms fall into two categories: Air Force style and CAP corporate uniforms. In order to wear Air Force style uniforms, you must fall within height and weight standards and adhere to appropriate grooming standards (i.e. shaving and haircut). You can find all of the details of these requirements in CAPM 39-1. If you need a little more information than is included here but are feeling lost in CAPM 39-1, there are some great graphics on the national website which are very helpful: https://www.gocivilairpatrol.com/members/cap-national-hq/uniform-information Where to Get Uniforms Vanguard (vanguardmil.com) is the official supplier for CAP uniform items and is the sole source of many CAP uniform items such as insignia, name tags, and similar items as well as CAP polo shirts. While Vanguard does sell many other uniform items, there may be cheaper alternatives. Members of your unit such as your supply officer or your Commander may be able to assist you in finding uniforms locally. Uniforms are an investment. As you acquire your uniforms, it is worth paying attention to care instructions to help them last as long as possible. CAP uniforms are also tax deductible.

If you haven’t already, decide which uniforms you are going to initially purchase. Consider asking a few members of your unit which uniforms they use most often

and check if your unit has any uniforms pieces available.

Getting in uniform is an important part of being apart of the unit and the organization

Corporate Working Uniform (aka the CAP polo)

The CAP polo is often the go to uniform for senior members. In fact, unless an event specifically says polos are not appropriate, they are a safe bet for most events. They are available through Vanguard and come in a few different styles which only differ slightly. Embroidered names are optional but popular. Members with appropriate qualifications often have their insignia embroidered above their name as well but is also not required and often not seen on a member’s first polo. This uniform does not require a member be within height and weight standards or grooming standards, but a general professional

appearance is requested. Grey pants, a black belt, and black shoes or boots are worn with this uniform. While the official requirement is for “medium grey”, it is not unusual to see some variety here and no specific brand is required.

Flight Suit

A flight suit may be the most iconic image of aviation and in CAP you can wear one with pride. Flight suits can be a considerable investment. Check with your unit to see if they have any available or for suggestions on purchasing one at a reasonable price. Be sure to review CAPM 39-1 on how to wear the flight suit and what patches to include. An aircrew mentor is also a great source of information here. The Air Force style sage green flight suit is an option for members who meet height and weight restrictions but the blue CAP corporate flight suit is available to all members. Please note, flight suits should only be worn for flight duty; it is not worn for weekly meetings or similar events.

Air Force-style blue shirt combinations (male)

Air Force long-sleeve combination with tie (tie mandatory with long sleeve)

Air Force short-sleeve combination without tie

Flight cap worn with AF-style uniform

(company-grade configuration (silver/blue piping) shown)

A few notes for wearing the male version of this Air Force-style uniform:

You must meet weight and grooming standards to wear this uniform.

The name plate is the gray three-line and worn centered over the right breast pocket flap.

Don’t worry about the ribbons and badges just yet. These are earned over time. Wearing ribbons is optional.

The Air-Force blue tie is worn with the long-sleeve shirt and is optional with the short- sleeve shirt.

A white, v-neck t-shirt is worn with this combination. Crew necks are not worn.

The shoulder marks (incorrectly called epaulets) are the gray sleeves that slide over the epaulets (the blue tab on the shoulder) that display your grade (lieutenant, captain, etc.). The “CAP” goes closest to your neck. As a senior member without grade, your shoulder marks will simply have “CAP” on them. NCO grades are sewn on.

There is a correct length for trousers. It is not the same as the general public. See the uniform manual for details.

Wear polished (or corfam or patent leather), plain toed black dress shoes. Black socks are worn.

The easiest hat to use is the flight cap. Officers wear one with the silver/blue edge braid and senior members without grade, NCOs and cadets wear the blue edge braid. There is a difference between the male and female flight caps. The male cap has a more rectangular appearance. Flight caps require a cap device (check the uniform manual for placement).

The belt is blue and has only one type of buckle: a polished chrome rectangular buckle. The metal tip on the belt has the edge facing the same direction as the material covering the zipper on your trousers.

If this uniform is worn and an outer garment is required, it must be an approved Air Force outer garment as specified in CAP Manual 39-1 (you are not expected to be inspected wearing an outer garment).

If you are not sure you are wearing the uniform correctly check the uniform manual

or arrive at your meeting a little early and ask an experienced member for help.

Air Force-style blue shirt combination (female)

Air Force long-sleeve combination with tie tab (tie tab mandatory with long sleeve)

Air Force short-sleeve combination without tie tab

Flight cap worn with AF-style uniform

(company-grade configuration (silver/blue piping) shown)

A few notes for wearing the female version of this Air Force-style uniform:

You must meet weight and grooming standards to wear this uniform.

The name plate is the gray three-line, centered on right side even with or up to 1 1/2 inches higher or lower than the first exposed button and parallel with ground.

Don’t worry about the ribbons and badges just yet. These are earned over time. Wearing ribbons is optional.

The Air-Force blue tie-tab is worn with the long-sleeve shirt and is optional with the short-sleeve shirt.

The shoulder marks (incorrectly called epaulets) are the gray sleeves that slide over the epaulets (the blue tab on the shoulder) that displays your grade (lieutenant, captain, etc.). The “CAP” goes closest to your neck. As a senior member without grade, your shoulder marks will simply have “CAP” on them. NCO grade is sewn on.

There is a correct length for slacks. It is not the same as the general public. Check the uniforms manual for details.

You may also wear the Air Force-blue skirt. Length must be anywhere between the top of the knee cap to the bottom of the knee cap.

Nylon, sheer, non-patterned hose in shades of neutral, brown, navy blue or black may be worn with both the slacks and the skirt. Black socks may be worn with the slacks as well.

Wear polished (or corfam or patent leather), plain toed black dress shoes or dress pumps with a heel not higher than 2 ½ inches (no platforms, please).

The easiest hat to use is the flight cap. Officers wear one with the silver/blue edge braid and senior members without grade, NCOs and cadets wear the blue edge braid. There is a difference between the male and female flight caps. The female cap has a more curved and feminine appearance. Flight caps require a cap device (check the uniform manual for an example and placement). Females may wear male or female flight cap.

The belt is blue and has only one type of buckle: a polished chrome rectangular buckle. The metal tip on the belt has the edge facing the same direction as the material covering the zipper on your trousers.

If this uniform is worn and an outer garment is required, it must be an approved Air Force outer garment as specified in CAP Manual 39-1 (you are not expected to be inspected wearing an outer garment).

If you are not sure you are wearing the uniform correctly check the uniform manual or arrive at your meeting a little early and ask an experienced member for help.

The white aviator shirt combination (male and female) (Variations are not shown, see CAPM 39-1 for more information.)

Male short-sleeve aviator shirt

A few notes for wearing the male version of the aviator-shirt uniform:

The name plate is the gray three-line and worn centered over the right breast pocket

flap.

The shirt is an “aviator-style” white shirt with epaulets and breast pockets with button flaps. While widely commercially available, some members with pilot or “commander” style shirts will find this shirt is actually slightly different than the shirt they use for work.

Don’t worry about the ribbons and badges just yet. These are earned over time. Wearing ribbons is optional. The Air-Force blue tie is worn with the long-sleeve shirt and is optional with the short- sleeve shirt.

A white, v-neck t-shirt or a crew-neck t-shirt is worn with this uniform. The undershirt should not be visible under the open collar.

The shoulder marks (incorrectly called epaulets) are the gray sleeves that slide over the epaulets (the white tab on the shoulder) that display your grade (lieutenant, captain, etc.). The “CAP” goes closest to your neck. Right now as a senior member without grade, your shoulder marks will simply have “CAP” on them.

The trousers are commercial dress trousers of medium gray flannel, tropical worsted, or similar commercial blend, full cut, straight hanging, with or without pleats, with or without cuffs. (No jeans or casual trousers made of cotton or twill fabric.) Front of trouser legs rests on the front of shoe or boot. No bunching at waist or sagging at seat. Trousers must be worn at natural waist.

Wear black dress shoes or dress boots (plain, without ornamentation). Black socks are worn.

No hat is required with this uniform combination.

The belt is black and of plain design with a silver or gold buckle. The Air Force-style belt is not worn.

Any civilian outer garment may be worn with this uniform combination.

If you are not sure you are wearing the uniform correctly check the uniform manual or arrive at your meeting a little early and ask an experienced member for help.

Female short-sleeve aviator shirt

A few notes for wearing the female version of the aviator-shirt uniform:

The name plate is the gray three-line, and worn centered over the right breast pocket

flap.

The shirt is an “aviator-style” white shirt with epaulets and breast pockets with button flaps.

Don’t worry about the ribbons and badges just yet. These are earned over time. Wearing ribbons is optional.

The Air-Force blue tie-tab or CAP floppy bow is worn with the long-sleeve shirt and is optional with the short-sleeve shirt.

The shoulder marks (incorrectly called epaulets) are the gray sleeves that slide over the epaulets (the white tab on the shoulder) that display your grade (lieutenant, captain, etc.). The “CAP” goes closest to your neck. As a senior member without grade, your shoulder marks will simply have “CAP” on them

The slacks are commercial dress slacks of medium gray flannel, tropical worsted, or similar commercial blend, full cut, straight hanging, with or without pleats, with or without cuffs. (No jeans or casual slacks made of cotton or twill fabric.) Front of slack legs rests on the front of shoe or boot. No bunching at waist or sagging at seat. Slacks must be worn at natural waist.

The skirt is a commercial dress skirt of gray flannel, tropical worsted, or similar commercial blend. The length of skirt is anywhere from the top of the knee cap to the bottom of the knee cap,

Nylon, sheer, non-patterned hose in shades of neutral, brown, navy blue or black may be worn with both the slacks and the skirt. Black socks may be worn with the slacks as well.

Wear plain toed black dress shoes (oxford, loafer or boot with a heel not higher than 2 ½ inches) or dress pumps (no platforms, please). Pumps or shoes are worn with the skirt.

No hat is required with this uniform combination.

The belt is black and of plain design with a silver or gold buckle. The Air Force-style belt is not worn. Belt is worn only if slacks or skirt have belt loops.

Any civilian outer garment may be worn with this uniform combination.

If you are not sure you are wearing the uniform correctly check the uniform manual or arrive at your meeting a little early and ask an experienced member for help.

CAP field uniforms (Airman Battle Uniform, also known as “ABU” or navy blue field uniform.

See CAP CAPM 39-1 for more information)

A few more notes for wearing the CAP field uniform:

This uniform is common to both male and female members.

This uniform is normally worn when executing field duties where dress uniforms can be easily soiled.

Senior members opting to wear the Air Force-style ABU must meet CAP weight and grooming standards. Any senior member can wear the navy blue field uniform.

In general, patches, badges and grade are worn in the same way on each uniform pattern.

Head gear: Members wearing the ABU will wear the ABU cap only. Members wearing the navy blue field uniform will wear the navy blue BDU cap or the CAP baseball cap. Embroidered CAP grade is only worn on the ABU-type caps, and either embroidered or metal grade may be worn on the navy blue BDU cap and is worn ½ inch up and centered. Grade is not worn on baseball caps.

Embroidered nametapes listing last name only is worn over the right breast pocket. The edges of the nametape must meet but not exceed the edge of the pocket (hint: the nametapes will be longer than the width of the pocket, fold the edges back, DON’T cut them back, as they will fray).

Embroidered “CIVIL AIR PATROL” tape is worn over the left breast pocket. The edges of the tape must meet but not exceed the edge of the pocket (hint: the tapes will be longer than the width of the pocket, fold the edges back, DON’T cut them back, as they will fray).

Grade is worn 1” from the edge and centered on each collar (see photo).

Black leather field or “combat” boots are worn with the ABU. Trousers will be bloused

inside of the boots with the ABU. Any black shoe or boot may be worn with the Navy

blue field uniform and boots do not have to be bloused. Tan or green field boots ARE NOT AUTHORIZED with any uniform.

A blue web field belt with black field buckle is worn with both uniform patterns.

A standard desert-tan short- or long-sleeve T-shirt is worn with the ABU. Black crew-

neck t-shirts are worn with the navy blue field uniform.

If you are not sure you are wearing the uniform correctly check the uniform manual or arrive at your meeting a little early and ask an experienced (cadet) officer for help.

SENIOR MEMBER GRADE

Below are the insignia, title and abbreviation for Civil Air Patrol senior member officer and noncommissioned officer (NCO) grades. You will learn more about the grade structure in the Level 1 Orientation course.

Officer

Noncommissioned Officer (NCO)

Insignia

Title Staff Sergeant Technical

Sergeant

Master Sergeant

Senior Master

Sergeant

Chief Master

Sergeant

9 Alert and Wing Listserv As an active emergency services organization, Civil Air Patrol utilizes an alert system to contact members when there is a need for volunteers. By activating your Wing email address and keeping your phone number and email address active in eServices, you will automatically be included in the alert system. Alerts can be sent via email, phone call, and text message and will likely be limited to members in a certain area or members with certain qualifications based on the need of the mission. Your Squadron will also communicate with you regularly, generally via email. Contact your Squadron Information Technology Officer to make sure your email is included in your Unit’s distribution list.

10 Set your goals By now, you hopefully have started to get a better understanding of who Civil Air Patrol is and what we do. You’ve probably noticed that there is a lot you can do, so much in fact that you cannot do it all. When you applied to join the organization, you probably had some idea of what you were interested in doing and how you felt you could contribute. Now that you have completed Level I and gotten to meet some of the members of your Squadron, it’s time to set some specific goals for your time in CAP.

To Do: After thinking about what you are looking to do and how you want to contribute, write an email to your Squadron Commander and copy your Professional Development Officer with the subject line “Personal Goals.” In the email, be honest and open about what you’re hoping to do. Do you hope to become a mission pilot or a character development instructor? Even if you’ve mentioned a goal before, put it in writing and all in one place.

11 Obtain General Emergency Services rating The General Emergency Services rating (GES) is the introductory level ES rating and should be completed by all members. It can be completed entirely online by completing CAPT 116 in the Learning Management System in eServices. Completing the test will automatically update your records.

12 Get promoted By now, you have likely completed the requirements for your first promotion! The transition from Senior Member to Second Lieutenant marks your movement from a new member to an Officer! While rank in CAP does not come with an increase in pay, it signifies your accomplishment in the program and that you have shown you are capable of taking on greater responsibilities. The chart below shows the specific requirements for promotion to 2nd Lt. You’ll notice that most of the requirements are completed as part of Level I of CAP’s Professional Development Program. While these are the minimum requirements, your Unit will convene a Promotions Board to ensure that you are in fact ready for promotion. This meeting may occur virtually and will result in a recommendation to Squadron Commander. For promotion to Second Lieutenant, the Squadron Commander is the approving authority but higher promotions require additional review at the Group, Wing, and even Region level.

LEVEL IN-PERSON COURSES ONLINE COURSES SPECIALTY TRACK TIME IN GRADE

GRADE ELIGIBILITY

LEVEL I FOUNDATIONS

Level I Orientation Course1,2

online course with in-person discussions

[Includes Operations Security (OPSEC), Cadet Protection (CPPT), Intro to Safety, Equal Opportunity, and Foundations]

Select Specialty Track(s)

6 Months (as a

member)

Second Lieutenant

(gold)

13 Complete Introductory Communications User Training (ICUT) ICUT is an introductory course in communications using the specific models of radios that the Civil Air Patrol utilizes for regular operations and Emergency Services. The whole course is based on a series of video training clips that teach all the elements of operation of the radios, radio etiquette and reviews special terminology such as phonetic alphabet and military-style number terms. After you have completed the ICUT course online, you will have 180 days (six months) to have your skills evaluated by an ICUT Skills Evaluator. There are likely several qualified ICUT Skill Evaluators in your Squadron, so you should be able to easily schedule a skills evaluation during another scheduled event, like a parking event or flight operation. If you aren’t aware of someone who is an evaluator, check with your Unit Communications Officer. The ICUT course can be found in the Communications Section of LMS within eServices. You should now be able to find this without screenshots. If you are having trouble, review how we found Level I.

14 Obtain Urban Direction Finder (UDF) Emergency Services rating Urban Direction-Finding teams are a commonly utilized resource. Airplanes have what is referred to as an Emergency Location Transmitter (ELT). In the event of a crash, the ELT emits a signal which can be tracked to find the plane and its crew. Unfortunately, many ELT signals are false alarms but each signal must be taken seriously. There is a lot to learn about ELTs and ES in general. A good mentor in ES can be very helpful in answering all of your questions. Consider approaching your ES Officer if you have not already. Earning your UDF qualification makes you eligible for some of CAP’s most common missions. While the requirements may seem daunting at first, with some planning and hard work, earning your UDF qual in your first year is very feasible. The UDF qualification follows the same general format as other ES qualifications: Prerequisites, Familiarization and Preparatory Training, Advanced Training, and Exercise Participation. In addition to completing GES and ICUT (discussed above), there are several other online quizzes:

• CAPT117: Found in LMS within eServices

• IS-100 and IS-700: These courses are sponsored by FEMA. We complete them so that we can work in compliance with national guidelines used by all emergency response agencies. These courses can be found here: https://training.fema.gov/is/crslist.aspx?all=true or by searching “FEMA Independent Study.” Once you review the material and take the open book test, save your certificate and upload it into eServices (addressed below).

With those courses complete, the remainder of the requirements are encompassed by a series of specific tasks to be complete. If you are computer savvy, you can find the tasks which need to be completed in the Ops Quals module within eServices where those tasks are tracked, evaluated, and qualifications awarded. It’s a great tool to learning more about operational qualifications. A brief introduction to the module is included below but if you find this module overwhelming, do not despair. Your Squadron ES Training Officer can help you determine what you need to do and can enter tasks.

Introduction to Ops Quals

Don’t worry, you do not need to know all of this, especially at first! This document can serve as a reference

SQTR Tasks

1. View a Task

• Search for a member using by using the member's CAPID or Name.

• Select the desired achievement or task from the *Achievement dropdown list. The

SQTR for the selected achievement will display.

• Each task for a SQTR is represented by a "task box" containing the Task's status,

name, and four input fields (Completion Date, Evaluator's CAPID, Mission Number,

and Certification Number)

• Tasks' names may be shown shortened; hover over the task's name to view its

entire name.

• All tasks that have not been completed are indicated with a gray status bar

2. Submit a Task

• See "View a Task".

• Select any task to update (or for a new submission) by clicking the checkbox

located next to the task's name.

o All currently selected tasks will turn from its current colored status (Green,

Red, etc.) to a Navy color.

o All task input fields will clear once the task is selected.

• Enter all required fields and click the submit button to save changes.

• Training achievements will be assigned when all required training tasks have been

completed.

• Once all required tasks are completed for an achievement, the achievement will be

submitted for approval.

3. Delete a Task

• See "View a Task".

• Select any task to delete by clicking the checkbox located next the the task's name.

4. Initial vs. Renewal SQTR

• The SQTR Entry module will detect whether or not you can enter the Initial SQTR

tasks or the Renewal SQTR tasks. If you currently hold an achievement, excluding

ones that are pending approval, only renewal tasks for the achievement will be

shown.

• Initial and renewal achievement submissions will be based on the achievement's

most recent completed task. This task determines the achievement's completion

and expiration dates.

• Once an achievement becomes "ACTIVE", all tasks that were completed before the

achievement's completion date will be cleared for future renewals. Tasks are

renewed if they are submitted after this date.

• When renewal tasks are shown, all tasks, only the most recently updated, for the

selected SQTR can be displayed by clicking the blue bar, located just below the

count area for all tasks completed/required. "Click to view recent update to all tasks

submitted for this SQTR. (Only renewal tasks are shown below)"

5. SQTR Task's Status

All tasks are color coded by its current status with the following colors and meaning:

Tasks and Achievements

o ACTIVE: Task has been submitted and approve or validated.

o PENDING: Before becoming active, the task is pending validation or

approval.

o NONE: Task has no status and has not been completed/submitted.

o SELECTED: A task has been selected for submission.

Tasks Only

o EXPIRED, NOT APPROVED, SAFTEY INCOMPLETE, NIMS TRAINING

INCOMPLETE: Achievement has elasped, denied approval, or missing a

requirement.

o TRAINING: Achievement has completed all requirements to be assigned as

a Trainee.

o SUSPENDED: Achievement has been suspended.

6. Additional Notes

• Some achievements may not have any initial and/or renewal SQTR tasks listed.

These achievements may be submited without SQTR task validation. See "Submit an

Achievement".

• View detailed information about a task by hovering over its status. A pop-up box

will show with this information.

• The status of a selected SQTR is shown just below the *Achievement dropdown list.

The number of tasks currently completed for the SQTR and required are displayed.

• Tasks not requiring a Skill Evaluator will not show a field for that data in the task

box.

• To make the same entries for several tasks, complete one, check all the others that

you want it to apply to and then click the "Copy to All Selected" icon at the top

right of the task box that has all the data to be copied.

• All achievements listed for a SQTR are read-only. Visit these achievements by

selecting it from the Achievement dropdown list or by clicking the "View/Update

this Achievement" link shown within the achievement's area.

• Any member holding a permision for ES validations, for a unit or above, is allowed

to validate a task that is awaiting an evaluator's validation within the member's unit.

This action is allowed to prevent cases where a supervisor may not validate a tasks

in a reasonable time frame.

• MP - SAR/DR Mission Pilot: Renewals for MP can be done via renewal tasks or from

the renewal of the CAPF 91.

• Completion Date Field: Only current and past dates are allowed for submission.

• Use the "Resubmit SQTR" button to resubmit the current SQTR for any training

requests, approval requests, or qualification validation.

• Evaluator Field

o Only valid skills evaluators that have been approved in the Skill Evaluator

module will be accepted.

o Evaluators will be notified of tasks requiring their approval.

o Organizations (Red Cross, etc) may be entered as an Evaluator by selecting

the "Other Organization" option from the Evaluator pop-up.

o If a qualified evaluator is entering the tasks for someone, the tasks will not

have to be validated

Submit/Resubmit an Achievement

7. Submit/Resubmit an Achievement

• Submitting an Achievement is possible only when an achievement does not have a

SQTR listed for it OR to resubmit an achievement of a "NOT APPROVED" status.

• Select an achievement from the *Achievement dropdown list, then click the check

box of the achievement, which is located in the top-right corner of the screen.

o Once an achievement is selected for submission, all SQTR tasks, if available,

will be blocked from being submitted.

• Resubmitting an achievement requires that a member currently holds the

achievement.

• Achievements that are resubmitted will use previous completion date submitted for

the achievement.

• Several tasks, such as ones for training, do not require renewal and will not have

any renewal tasks listed.

8. Additional Notes

• Once an achievement is submitted, it will be sent for approval, unless the user

submitting has approval permisions.

Print a blank SQTR

• Use the Print Blank Worksheets to print empty SQTR Worksheets.

• Select the desired achievement or task from the *Achievement dropdown list. The

SQTR for the selected achievement will display.

• Click the "Print Worksheet" button, located on the page's left side, to bring up the

print option.

15 Complete the Charles E. ‘Chuck' Yeager Aerospace Education Achievement Award Aerospace Education is one of the three missions of CAP. As a CAP member, there are a lot of great opportunities for you to expand your knowledge of aviation and aerospace. The Yeager Award is a great place to start and should be a goal for all members. The Yeager Awards and accompanying ribbon is received after passing a 100 question, open book test found in the Learning Management System (LMS) within eServices. If you aren’t sure where to find that, reference the section of Level I within this document. The exam is based on a book known as “The Journey of Flight.” Many Squadrons have printed copies of this book. It can also be found here: http://valkyriecadets.com/documents/The%20Journey%20of%20Flight.pdf or by searching for “The Journey of Flight, 3rd Edition”

16 Complete your Level II Level II, the next step in your senior member professional development. As you might expect, the requirements for Level II can be a little more demanding than Level I. Level II has three specific requirements:

1. Officer Basic Course: A three-part online course completed in LMS within eServices

2. Squadron Leadership School: A two day in person course; your Professional Development Officer can help you find a course near you

3. Technician Rating: When you were assigned to a position, you were enrolled in the associated specialty track. The relevant specialty track pamphlet can tell you the requirements for that rating which include reading assignments, skills to demonstrate, and often courses to take, generally online.

The requirements for Levels III – V are included on the next page for your reference.

17 Obtain an Advanced Emergency Services Qualification If you’ve been following along, you’re now qualified as a UDF team member. As you likely know, there are many other ES qualifications you can earn. Some of the various qualifications you can earn are included bellow:

Of course, it’s not possible to earn all of these and most members will specialize in a small number. Some of the qualifications like Incident Commander require years of experience while others like Mission Chaplain require education and training outside of CAP. All of these qualifications are hard work though and require dedication, training, and exercise participation. Through patience and hard work though, you can help CAP fulfill its missions! It is also worth noting that not all qualifications are needed or available in all locations so give some thought to what you’re interested in and have a conversation with your Squadron ES or Operations Officer about where there is a need.

AOBD - Air Operations Branch Director IC3 - Incident Commander Level 3

AP - Airborne Photographer LO - Liaison Officer

CERT - Community Emergency Response Team LSC - Logistics Section Chief

CUL - Communications Unit Leader MC - Mission Chaplain

FASC - Finance/Admin Section Chief MFC - Mountain Flying Certification

FLM - Flight Line Marshaller MO - Mission Observer

FLS - Flight Line Supervisor MP - SAR/DR Mission Pilot

FRO - Flight Release Officer MRO - Mission Radio Operator

GBD - Ground Branch Director MS - Mission Scanner

GTL - Ground Team Leader MSA - Mission Staff Assistant

GTM1 - Ground Team Member Level 1 MSO - Mission Safety Officer

GTM2 - Ground Team Member Level 2 OSC - Operations Section Chief

GTM3 - Ground Team Member Level 3 PIO - Public Information Officer

IC1 - Incident Commander Level 1 PSC - Planning Section Chief

IC2 - Incident Commander Level 2 TMP - Transport Mission Pilot

18 Obtain CAP Pilot rating (for pilots) Becoming a CAP pilot is not difficult but does require dedication and skill. Flying for CAP is not to be taken lightly. Here are basic steps to become qualified as a CAP pilot (note: some variations to the following steps will exist due to local requirements, however they should track closely to the steps presented below):

Becoming A CAP VFR Pilot Before you start, a pilot must first:

• Be a member in good standing with an FAA flight certificate and current flight review and medical certificate

• Complete Level 1 Orientation • Secure a flight uniform

Getting Started:

• Download CAP Regulation (CAPR 70-1 Flight Management) and become very familiar with it

• Contact your Unit’s Operations Officer (Ops Officer) or Standardization and Evaluations (Stan/Eval or DOV) Officer to express your desire to become a CAP pilot o They will likely provide additional resources and study aides as well as

local requirements and local aircraft • CAPF 5 Airplane Questionnaire (found in the Learning Management System

within eServices) • Sign the Statement of Understanding (found in Ops Quals within eServices)

Prep for your CAP Check Ride:

• Become intimately familiar with the aircraft that you will use for the check ride o Including systems, emergency procedures, weight & balance, flight

release, etc. • Familiarize yourself with the CAP Aircraft Information File that is kept in the

plane • Review the ACS/PTS for your level of certificate

o The minimum level of proficiency acceptable is contained in the current FAA ACS or PTS for the certificate being exercised

• Complete a checkride with a CAP Instructor Pilot (often referred to as an initial form 5)

These requirements are to become a CAP VFR pilot. While a notable accomplishment, this is just the first of many qualifications available to CAP pilots. Several additional qualifications are detailed below.

Additional Steps for prospective CAP Orientation Pilots (Must be 21 or older or a CFI): Orientation Flights are a learning and motivational experience for the Cadets; CAP pilots are trained and prepared specifically to provide these flights. 1. Obtain a current copy of CAP Pamphlet 52-7 (CAPP 52-7), Cadet Orientation Flight Syllabus, and become very familiar with it. You will be quizzed on it during your check ride. 2. Take the online “Cadet Orientation Pilot Quiz” located in the eServices website on the Learning Management System (LMS) link and print out a completion certificate. Give this to the Check Pilot on the day of your ride. 3. Advise your check pilot when you schedule with him or her that you would like to become an O-ride pilot. They will then tailor your ride accordingly. Along with a high level of proficiency, we are also looking for knowledge of the Cadet Flight Syllabus and smoothness in your control of the aircraft. Many Cadets are flying for the first time and it MUST be a positive experience for them. 4. Complete your CAP Form 5 flight evaluation. CAP Check Pilots and Instructor Pilots can and will assist you during your preparation for the check ride. Keep in mind, that on the day of the ride, your Check Pilot is there ONLY to evaluate, NOT to instruct. Review the FAA standards in advance, be prepared and proficient on the day of your ride and you should do well.

Further Steps to become a Transport Mission Pilot or ES Aircrew (Must be 18 or older):

1. Obtain a current copy of CAP Regulation 60-3 (CAPR 60-3), CAP Emergency Services Training and Operational Missions and become very familiar with it. You will be quizzed on it during your check ride. Requirements (listed in CAPR 60-3) include: • Be a current CAP Pilot (less than 12 months since your last CAPF 5 checkride) • Have documented 100 PIC Hours (50 of those PIC hours must be cross Country time). • Have a current CAPF 101 card (requires completion of Level 1 and online GES training/exams) 2. Become familiar with Specialty Rating Requirements and Performance Standards. For each specialty rating, SQTRs have been developed to train and qualify members in stages. The most current versions of the task guides for all specialties are found on the NHQ CAP/DOS website. 3. View the Aircraft Ground Handling Video. 4. Complete FEMA IS100 and FEMA IS700 (entered and verified in E-services) 5. Complete CAPT 116 part 1 6. Get General Emergency Services (GES) Certified 7. Apply online in e-Services for the addition of the Transport Mission Pilot to your CAPF 101.

To Qualify as a Search & Rescue/Disaster Relief (SAR/DR) Mission Pilot (Must be 18 or older): 1. Be a current Mission Transport Pilot 2. Must be a current Mission Scanner 3. Must have 175 Hours PIC to be a Mission Pilot Trainee 4. Complete all tasks on the Mission Pilot SQTR 5. Complete Introductory Communications User Training (ICUT) 6. Must have 200 Hours PIC before taking the CAP Form 91, CAP Mission Pilot Checkout 7. Must successfully complete the CAP Form 91, CAP Mission Pilot Checkout