senate minutes 9-15-09

8/14/2019 Senate Minutes 9-15-09

1/15

Student SenateTuesday, September 15, 2009

6:00pm, 111 Harrison HallAGENDA

I. Call to Order

II. Two Minutes of SilenceIII. Roll CallIV. Announcements and Remarks by the Chair

a. Welcome to Student Senate, Senate Training Recapb. Next week is formal dress for pictures

V. Consent Calendara. None

VI. Student Concerns

VII. Reports

a. Advisors-Dr. Shanley: Gave analogy about the ancient city of Delphi and how it portrays his rolean ASG, listening to student concerns and ideas and connecting this information to linksthroughout the university

b. President of the Student BodyMr.McNabb: Welcomed student senate, looking forward to all input

c. Vice President of the Student Body-Mr. Harris: Discussed sustainability town hall in which the green fund revealed, firstproposal in the works

d. University Senate-Mr. Hoffman- Two meetings so far, both discussing furlough policy. A furlough policy isan agreement or mandate by administration for uncompensated work, reserved forextreme budget crisis. Two universities in state of Ohio have done a furlough policywithout consulting University Senate. Our University Senate recognized need for policyand submitted recommendations before the policy reaches board of trustees

e. Student Affairs Council Ms. Hrnjak: Last meeting was on September 2nd, discussed issues with convocation-drinking, violence, open to ideas of how to improve for next year

f. City of Oxford Mr. Ciccone: Alcohol Ordinance- up for approval by city council, students would havechoice of opting out of fourth degree minor misdemeanors related to alcohol by paying a$340 fee and taking a two day education classMr.Frazier: Suggests looking into the legality of this resolution, having the oxford policein charge of this program as opposed to the district attorney could pose serious problemsin the futureMr.Ciccone: The ordinance that was drafted by the district attorneys and prosecutors andthey feel that they have drafted a good enough ordinance to avoid legal conflict

Ms.Bahir: Students have voiced concern that police department is running this, notransparency of where this money is being used, also socioeconomic issueMr. Cowles: Motion to amend the agenda adding p, report from the treasurer

g. Residence Hall Association-

Ms.Keefer: G.As for residence hall association elected, talk to

community council

h. Diversity Affairs Council-


2/15

Ms. Hrnjak: Chairs DAC, encompassing 60+ orgs, meet once a month,

programming with cac, plan global holiday party and diversity week,

new exec. Board with 16 members, open house coming up on

September 21 from 3-5 oclock in ODA, Shriver 366

i. Academic Affairs Coalition-

Mr. Hoffman: Upcoming town hall focused on academics, September23rd 7-8 pm in 322 McGuffey, invite friends and faculty to come to talk

about successes/frustrations with the new time blocking schedule.

j. Communications Committee-

Ms. Dolan: Found two new graphic designers to help with advertising,

newsletter in the works, p.r. for town halls, any p.r. requested from

administrators, raising ASG profile

Ms.Bahir: Who will the newsletter go out to?

Ms.Dolan: People will have the ability to subscribe to it, then we hope

to send one out once a month

k. Campus Activities Council

Ms. Pazyniak: CAC is the programming branch of asg, 150 students, 9

committees, will be updating senate about fun events coming up

l. Technology Director-

Mr. Sauter: Main thing worked on is the ASG website, a lot of new

information from past years, making ASG as open as possible to all

students

m. Secretary to the Executive Cabinet-

Ms. Gnjatic: No new updates, will be serving as clerk of senate this

year

n. Chief Justice of the Student Court-

Mr. Wilkey: This year the student court will be a much more involvedpart of the student government, encourages everyone to direct

questions- will have regular office hours, will not be in the senate

meetings frequently but will be available to work together with senate

o. Vice President of Student Organizations-

Mr. Ferguson: Unique as a student government for being allowed to

control funding for our student organizations, funding committee will

meet with every org. starting this week Friday at 4, email will be sent

out- will go over what funding is and how it works, open invitation to

everyone not on the committee currently. Downside of funding

committee is meeting for about 20 hours a week, three weeks a year.Mr. Zwayer: Is the funding website open?

Mr. Ferguson: It is open through muasg.edu/funding

Mr. Jacobson: Is that the website to send people who have no

previously applied for funding and would like to?

Mr. Ferguson: Yes, please have them contact me and I will have the

information for them- [email protected]

p. Treasurer-


3/15

Mr. Foster: Sending out audit requests to student orgs starting week of

October 5th, will discuss the budget soon

VIII. Special Business of the Day:a. Approval of the Standing Rules

Motion to approve- Mr. CowlesIt is approved by unanimous consent.

b. Approval of Committee AppointmentsMr.Cowles: Concern about oversight- 8 members would allow for a dead blockChair: A pro temp will make it 9, if it would come to be an even number, will ask someone tostep down because there are so many people on it. Predicts it being narrowed down to about 5Mr. Herbst: Are we allowed to sit on more than the ones we are listed forChair: yes, you have to contact the senate chairman/womanMotion to approve- Mr. ZwayerIt is approved by unanimous consent.

c. Approval of the Parliamentarian-Chair: Matthew Steven, has been senator for 3 years, oversight for 3 years

Mr. Ferguson: would you be willing to sit on the funding committee as an at large member?Mr.Steven: yesMotion to approve- Mr.ZwayerIt is approved by unanimous consent.

d. Approval of the Clerk of the Student SenateMotion to approve- Mr.ZwayerIt is approved by unanimous consent.

e. Nominations for President Pro TemporeChair: The current nominations are Carson Cowles, Matthew Senko, and Kurt Kadon. Openuntil noon tomorrow, elections will be held at the next senate, will chair oversight committee

f. Address by Student Body President, 4 Year Plan-Mr. McNabb: Executive cabinet hopes to focus on the student body, wants to do that bydeveloping a vision for the next four years, mirrors the 5-year strategic plan created by theuniversity in 2008, starts with the purpose, then broken into four sections-enhancing thestudent experience, engaged student learning, maximize fiscal resources, ensurerepresentative excellence (document is attached)Ms.Bahir: Will they be expanded at all, because they are vague?Mr.McNabb: The point of the document is to be broad, after this we will show the 1-yearimplementation plan which we need senates imputMs. Boyer: Is cabinet planning on having an alumni event for homecoming weekend?Mr.McNabb: Working on that right nowMr. Herbst: What does the ASG endowment consist of?Mr.McNabb: Set aside for general leadership purposes, hasnt matured yetPresentation of One-Year Implementation Plan (also attached)Mr.Zwayer: Is the order of bullet points by importance?

Mr.McNabb: Not at all, just took 4-year goals and worked throughMr. Forrest: Will we have time to process this informationMr.McNabb: yesChair: These are meant to be cabinets guidelinesMr.Senko: ASG board of directors, explain?Mr.McNabb: Envisioned a board of directors with 5 committees, representing differentgenerations, work to collaborate with the current exec boards to help build their leadershipqualities and provide inputMr.Senko: So it would be like an advising board?


4/15

Mr.McNabb: In some sense, for example, they could help with the fundraising roleMs.Bahir: refresher on student initiative fun?Mr.McNabb: $10,000 this year, anyone who is not an org can apply for it, in the past hasbeen used for conferences, guidelines are on the website. Examples, water pump projectfunded- do work on campus do design a water pump and well for Africa and then go toAfrica to so, group of women sent to Dubai, funded an architecture project in the alumni

libraryDr.Shanley: Jon and cabinet will present these to the B.O.T as a draft, Steve Snyder(executive assistant to the president) has sent this out to board of trustees with a commentcommending cabinet for these documents

g. Executive Order Information-Mr.McNabb: Goal is to solidify the definition of one in hopes of correcting past yearsmistake, hope to set a positive precedent

h. Executive Order #1Ms.Bahir: Doesnt it take away senate power?Chair: no, we can still put forth deadlines, but rather than debating for hours, we can confrontthose who are in charge of it

Mr. Jacobson: To clarify, you are limiting your own executive order powers?

Mr.McNabb: correctMr. Zwayer: why arent cabinets record as public as all senators?Mr.McNabb: This is referring to the exact voting detailsMs.Bahir: can you tell us why?Mr.McNabb: involves exec. Order #3. Feel that as a cabinet should show a unitedfrontMr.Streubing: thinks cabinet should be held accountable to the votes, dont deserveshield if doing things in the best interest of studentsMr.McNabb: not the intention to make huge policy changes, but we will discuss thisand report back next weekMr.Streubing: why is it important that cabinet presents a united front?Mr.McNabb: we feel its detrimental, like most other governments in the world, to

provide a united front on an issue.Mr.Zwayer- parliamentary question, are we in question mode or debate?Chair: this is a right of executive branch, no debate or questionStreubing- It can way for it to be amended is by legislation by senate?Chair: correctMs.Riddle: Are minutes open?Mr.McNabb: currently no, minutes are taken for our own consumptionMs.Riddle: if ever an executive order was given to which senate objects, would we beable to request voting records to understand and talk to the right peopleChair: wouldnt be necessary because senate can pass legislation disagreeingMr.Ferguson: bylaws state that cabinet as a whole, and student body president, rather

than each individual cabinet members, thats why we wouldnt give voting records

i. Executive Order #2Mr.Senko: what does that total amount to?Mr.McNabb: very little, 1% a yearMr.Forrest: since this breaks the bylaws dont we vote on it?Chair: When we pass the budget this will be passed

j. Executive Order #3


5/15

Ms.Bahir: do executive orders expire?Mr.McNabb: the next cabinet can decide at that timeMr.Cowles: would you consider going through here and giving the name of oversight adifferent name so it is not confused with the actual oversight committee?Mr.McNabb: definitely, good point.Mr.Streubing: why wouldnt you bring in the pro temp, to do the actually oversight

investigation since they do not work with cabinet on daily basis?Chair: intention is that oversight is specific to the constitution and bylaws, while this is alsoabout cabinets standards defer to parliamentarianMr.Stevens: if no actual rule is broken, senate cannot do anything, but with this scenario,cabinet can handle issues on their ownChair: will always be in contact with the head of oversight to keep informed, but these areissues oversight cannot actually deal withMr.McNabb: goal is to never have to use this policy, work with people one on one to neverget to this pointMs.Riddle: this order seems very internal, while youre promoting transparency. It isimportant that the pro temp is part of that group so youre held accountable as senators.Chair: these are issues the pro temp, oversight, and senate does not have any power over, theyare standards created by cabinetMr. Zwayer: your expansion of your rules, inside cabinet, thats an expansion of constitutionand bylaws, correct?Mr.McNabb: correctMr. Zwayer- I like this idea, I was hoping for a formal structure, Id like to see this as aconnection between oversight and cabinet, would you be willing to work with me and othersenators to create an official document tying oversight and cabinet?Mr.McNabb: more than willing to consider that, get together after cabinetMr.Jacobson: so to clarify, if anything was brought to pro temp he would not be able to doanything about these issues?Mr.McNabb: correct. Executive orders will be reported when they are made by the secretaryto the executive cabinet

IX. Old Business:X. New Business:

a. SR010901: ASG Budget 2009-2010Mr. Forrest- going along with the 4-year plan, the budget for off campus affairs, which is made to buildcommunity, seems a little weak to accomplish that goal, has any discussion ever occurred to improvethat?Mr.Foster- Mr.Ciccone submitted that amount. So it would be a question for himMr.Hanna- what causes the projected costs and actual costs to be so different?Mr.Foster- projected is what weve budgeted for; actual are the ones that have been spent.Ms.Bahir- do you know what the city dues are?Mr.Foster-I do not, ill forward that question to Matt CicconeMs.Riddle- projected balance is $40, on a roll-over of 13,000, how much was the projected balance lastyear?Mr.Ferguson- negative 250 dollars

a. SR010902: Club Sports Budget 2009-2010

Mr. Ferguson: Club sports have their own administrative process, they

have 30% of our student org budget, they do the same as we do with our

student orgs, and allocate to the club sports. Since they are technically

under senate jurisdiction, we have to make final approval.

Mr.Cowles: Why is the essential is higher than the requested


6/15

Mr.Ferguson: good question for next week when their reps are there

Chair: budget committee will be reviewing this bill as well when we meet

later this week

XI. General Announcements

Chair: Student senate will be a swine flu free zone this year, if youre feeling sick, you can send in analternate to vote on your behalfMs.Boyer: are all the university committees filled as of now?Chair: yes they are, as a clarification, we strongly encourage senators to participate in the universityCommitteesMr.Mcnabb: apology for so much internal information tonight, we hope to have a great workingrelationship and focus on the student body not the procedures this year.Chair: I asked all of you to bring your schedules for the week to sign up for office hours, lets do this signup over emailMr. Ferguson- we are still looking for members of funding committee, if you have any friends looking toget involved, there are at large seats reserved for anyone in the student bodyMr. Harris- tradition to go to bdubs after senate, looking forward to seeing you there?XII. Adjournment

Committee Assignments

Senator Committee Committee Committee

Bahir, Dori OTO DAC Elections

Bly, Aaron OTO AAC Lobbying

Bodner, Matt Funding Elections

Bokar, Holly DAC Communications

Bowyer, Bethany AAC Elections AdministrativeCafaro-Livingston,Kevin OTO Communications

Collins, Michael Lobbying Elections AdministrativeCowles, Carson OTO Oversight

Crownover, Ben OTO AAC

Davis, Brendan OTO DAC

Deters, StephanieCommunications AAC

DiDomenico, Kyle OTO AAC Oversight

Dolder, Sam OTO Oversight

Donahue, Megan OTO President's Staff

Duncan, Dan OTO Budget

Forrest, Matthew OTO Communications ElectionsFrazier, Matthew OTO Lobbying

Goodman, Max OTO Communications

Hanna, Paul Funding Budget

Harmon, Jay OTO AAC Funding

Herbst, Matthew Funding Budget

Horvath, Ryan DAC President's Staff Huebner, Kellie AAC Administrative Environmental


7/15

Sustainability

Jacobson, Sean OTO Funding

Kadon, Kurt OTO Funding

Kelleher, Andrew Budget President's Staff

Kumar, Nithya AAC Communications

Krautlarger, Justin AAC FundingMack, Sam DAC AACMcNamara,Anthony OTO Oversight

Miller, DavidCommunications President's Staff

Mooney, Brian OTO Club Sports

Moore, CindyAdministrative Funding

Newsock, Blake AACEnvironmentalSustainability

Persinger, Jill OTO Communications President's Staff Pirzad, Farman DAC Lobbying

Rees, Benjamin Funding Lobbying

Riddle, Audree OTO Oversight DAC

Salbu, Kristene OTO Communications

Sanders, Britney Oversight President's Staff Schwegman,Rachel OTO Lobbying

Sinclair, Tyler Budget DAC Funding

Sinko, Matthew AAC Oversight

Sinko, Michael Funding Administrative

Struebing, Paul OTO DAC OversightWadsworth,Meghan Elections

EnvironmentalSustainability

Welsh, Dan AAC Elections

Zwayer, Nathan OTO CommunicationsEnvironmentalSustainability


8/15

Associated Student GovernmentMiami University

374 Shriver CenterOxford, OH 45056-2804

Executive Order 1Executive Order Guidelines

OriginARTICLE IV: Executive Power - SECTION 1

Executive power shall be vested in the Student Body President andthe Associated Student Government Cabinet. They shall enforce thedecisions of the Student Senate and perform other duties associatedwith their individual offices.

In the belief that the Executive Branch of the Associated StudentGovernment needs a uniform, legally binding, and historical record ofdecisions and policies made members of Executive Cabinet, the ExecutiveCabinet establishes the following guidelines on the use of Executive Orders.

Purpose


9/15

Executive Orders (may include) shall be used for some of the followingpurposes:

Declaring proclamations Creating committees of the Executive Branch Establishing standards and extending job descriptions for members

of the Executive Branch Executing policies of Student Senate or rulings of Student Court. Establishing policy regarding the Executive Branch

Executive Orders shall not be used for the following purposes: Supplant the Constitutional power of the legislative and judicial

branches Establish policy for the legislative or judicial branches

ProposalAny member of Executive Cabinet may propose an Executive Order.

Executive Orders must be proposed in written form. Executive Orders mustbe proposed at Executive Cabinet meetings.

VotingVoting for Executive Orders shall take place during Executive Cabinetmeetings. For an Executive Order to be approved, at least two-thirds of themembership of the Executive Cabinet and the Student Body President mustvote in the affirmative.

ImplementationUpon the enactment of an Executive Order, the policy shall take effect

immediately unless otherwise stated in the Executive Order.

Overturn or EditAny Executive Order may be overturned or modified using the same votingprocedures as mentioned above.

RecordsThe Secretary to the Executive Cabinet shall be responsible for maintainingall record of Executive Orders and shall report on enacted Executive Ordersto Student Senate and Student Court in a timely fashion. Executive Ordersshall be posted on the ASG website by the Technology Director within five

business days. Voting records shall not be made public.


10/15


374 Shriver Center

Oxford, OH 45056-2804

Executive Order 2Decline of Salary Increase

As a member of Associated Student Governments 2009-2010 Executive Cabinet (including theChief Justice of the Student Court), I agree to not accept an increase in salary for the 2009-2010fiscal year with the knowledge that this disregards Associated Student Governments Bylaws,which require an annual increase in salary for each member of the Executive Cabinet and theChief Justice of the Student Court.


374 Shriver CenterOxford, OH 45056-2804

Executive Order 3Formal Grievance Structure

1. Formal Written Grievancea. A formal grievance shall be made to the appropriate oversightofficer by any member of Executive Cabinet regarding theactions of another member of Executive Cabinet.

b. The oversight officer for such report shall be identified usingTable 1.

c. All formal grievances shall be anonymous, unless chosenotherwise by the person submitting the grievance, until such


11/15

time when the grievance reaches the Executive Cabinet for avote.

2. Formal Investigationa. The oversight officer upon receiving a formal written grievance

shall investigate such grievance in a timely manner.b. The oversight officer upon completion of investigation shall

execute one of the following outcomes:i.Recommendation of action by the Executive Cabinetii.Determine the grievance to be a non-issue

1. Should the oversight officer come to this conclusion,the member submitting the grievance may choose toappeal this decision to the Executive Cabinetdirectly.

c. The issuer of the grievance shall be notified of either outcomebefore subsequent action is taken.

3. Formal Recommendation to Cabineta. The oversight officer shall present a formal recommendation,

including the original grievance and findings of the investigation,to the Executive Cabinet in written form.

b. The member of Executive Cabinet in question shall be givenadequate time to respond to the report of the oversight officer.

c. The Executive Cabinet shall then move into executive sessionkeeping the ASG advisor and all members of Executive Cabinetexcluding the accused and the accuser(s).

d. Further discussion and a vote on the recommendation shall then

be held. The Executive Cabinet shall vote to:i.Approve the recommendation

1. An approved recommendation must receive a two-thirds majority vote of the members present.

2. The oversight officer will then see that therecommendation is carried out.

ii.Amend the recommendation before approval1. Members may offer amendments to the

recommendation and shall be accepted by a majorityof the members present.

2. An approved recommendation must receive a two-

thirds majority vote of the members present.3. The oversight officer will then see that the

recommendation is carried out.iii.Disapprove the recommendation

1. A recommendation shall be disapproved if it fails toreceive a two-thirds majority vote of the memberspresent.


12/15

2. Deliberations shall cease and the grievance shall beconsidered resolved.

e. Following the vote, the executive session shall end and the voteshall be made known to the appropriate parties.

Table 1 Position RegularMeetings*

Oversight

Student Body President - Clampitt-Dietrich

Student Body Vice President McNabb McNabbVP of Student Organizations McNabb HarrisVP of Campus Activities McNabb HarrisPresident of the Senate McNabb HarrisSecretary of Public Relations Harris McNabbTechnology Director Harris McNabb

Secretary of Academic Affairs Harris McNabbSecretary of Diversity Affairs Harris McNabbSecretary of Off CampusAffairs

Harris McNabb

Secretary of On CampusAffairs

Harris McNabb

Treasurer McNabb HarrisSecretary to the ExecutiveCabinet

McNabb Harris

*McNabb and Harris will be holding regular meetings with members of

cabinet as assigned above in order to set goals and provide advice andsupport.

Formal Grievance Process Form

Complaint Officer: Jonathan McNabb/Adam

Harris

Complaint Filer:

Cabinet Member atIssue:


13/15

Issue In Brief:

Began EndedDates ofOccurrence:

Detailed Explanation:

Suggested Actions to be taken:


14/15

Formal Grievance StructureFlow Chart

SR010902: Club Sports Budget 2009-2010

Presented: September 15, 2009

CLUB SPORT FINAL NUMBERS 2009 - 2010 (47% Cut)

Request Essential Final Amt

Badminton $840.00 $840.00 $445.20

Baseball $12,355.00 $11,288.19 $5,982.74

Basketball (M) $4,005.00 $2,811.86 $1,490.29

Basketball (W) $4,310.00 $3,789.53 $2,008.45

Boxing $2,846.94 $2,562.25 $1,357.99

Broomball $7,168.50 $6,778.85 $3,592.79

Cycling $4,110.00 $4,042.48 $2,142.51

Equestrian $60,100.00 $61,000.00 $32,330.00

Fastpitch Softball $7,584.90 $6,721.27 $3,562.27

Fencing $2,225.00 $2,086.63 $1,105.91

Field Hockey $1,775.00 $171.39 $90.84

Football $23,720.00 $19,697.22 $10,439.53

Golf (Men's) $9,937.40 $9,209.40 $4,880.98

Golf (Women's) $2,075.00 $1,075.29 $569.90

Gymnastics $27,252.60 $24,386.16 $12,924.66

Handball $11,250.00 $10,402.98 $5,513.58

Ice Hockey $52,615.60 $48,634.56 $25,776.32

Ice Skating $47,123.00 $40,027.00 $21,214.31

Lacrosse (M) $21,300.00 $19,270.00 $10,213.10

Lacrosse (W) $22,380.00 $10,462.57 $5,545.16

Martial Arts $3,710.00 $3,341.60 $1,771.05

Outdoor Adventure $7,419.85 $7,218.92 $3,826.03

Roller Hockey $9,750.00 $8,746.04 $4,635.40

Rowing (Crew) $45,025.00 $39,138.10 $20,743.19

Rugby(Men's) $19,416.00 $19,416.00 $10,290.48Rugby(Women's) $9,200.00 $9,400.00 $4,982.00

Running $2,675.00 $2,155.81 $1,142.58

Sailing $12,180.00 $11,647.39 $6,173.12

Soccer (Men's) $3,060.00 $3,060.00 $1,621.80

Soccer (Women's) $4,751.00 $2,829.48 $1,499.62

Swimming (Redfins) $18,650.00 $18,250.00 $9,672.50


15/15

Synch Swimming $4,020.00 $4,092.28 $2,168.91

Tennis $19,758.84 $12,686.20 $6,723.69

Triathlon $11,630.00 $11,564.51 $6,129.19

Ultimate Frisbee (M) $11,325.00 $10,576.26 $5,605.42

Ultimate Frisbee (W) $5,665.00 $5,665.00 $3,002.45

Volleyball (M) $7,475.00 $5,946.07 $3,151.42

Volleyball (W) $5,075.00 $3,516.10 $1,863.53

Water polo (M) $20,590.00 $18,455.77 $9,781.56

Water polo (W) $14,725.00 $13,663.61 $7,241.71

Water Ski $10,165.00 $9,630.42 $5,104.12

Wrestling $5,090.00 $4,462.97 $2,365.37

$576,329.63 $510,720.16 $270,681.68

senate minutes 9-15-09

Documents