senate agenda - your kpu - home 10 27 senate … · tebb, wayne wade, tally westgate, tom wood,...

1. Call to Order ............................................................................................................... Alan Davis

2. Approval of Agenda

3. Approval of Minutes (September 29, 2014)

4. Chair’s Report

4.1. President’s Report to Senate ............................................................................. Alan Davis

5. Senate Standing Committee on Curriculum .............................................................. Dana Cserepes

5.1. Proposal on Minors

6. Senate Executive Committee ..................................................................................... Alan Davis

7. Senate Standing Committee on the University Budget (no report) .......................... Jennifer Au

8. Board / Senate Task Force on Bi-Cameral Governance (no report) .......................... Task Force Member(s)

9. Senate Governance Committee ................................................................................. Wade Deisman

9.1. Revisions: Faculty of Science and Horticulture Bylaws

9.2. Revisions: Wilson School of Design Bylaws

10. Senate Nominating Committee (to be distributed) ................................................... Don McGonigal

11. Senate Standing Committee on Academic Planning & Priorities (no report) ............ Robert Wood

12. Senate Standing Committee on the Library .............................................................. Tally Wade

13. Senate Standing Committee on Policy Review .......................................................... Kim Rose

14. Senate Standing Committee on Program Review (no report) ................................... Stan Kazymerchyk

15. Senate Standing Committee on Tributes (no report) ................................................ Shawn Mason

SENATE AGENDA Regular Meeting

Monday, October 27, 2014

4:00 – 7:00pm Surrey Boardroom 2110

Senate Agenda October 27, 2014

16. Election Results and Senator Resignation ................................................................. Alan Davis

17. Approval of Graduates ............................................................................................... Alan Davis

18. Items for Discussion ................................................................................................... Alan Davis

19. Next Meeting: November 24, 2014, 4:00 pm –7:00 pm, Surrey Campus

20. Adjournment

SENATE

MEETING DATE: October 27, 2014

AGENDA #: 3

PREPARED BY: Maggie MacKenzie

Issue: Approval of the Minutes of the September 29, 2014 Regular Senate meeting.

For Approval: THAT Senate approve the Minutes of the September 29, 2014 Regular Senate meeting.

MINUTES

Senate Meeting

Monday, September 29, 2014 4:00 pm

Surrey Campus Boardroom (2110)

Present: Au, Jennifer / Vice Chair Bains, Harpreet Button, Steven Cserepes, Dana Davis, Alan / Chair Deisman, Wade Donahoe, Patrick Ferreras, Sal Freeman, Tru Haugen, Brian

Hensley, Robert Kampschuur, Marc Kazymerchyk, Stan Klimek, Connie Kumar, Gaurav McGonigal, Don Michaels, Kari Mundle, Todd Pritchard Mark Purvey, Diane

Robertson, Carolyn Rose, Kim Tebb, Wayne Wade, Tally Westgate, Tom Wood, Robert Worobec, Betty

1. Call to Order The Chair called the meeting to order at 4:02 p.m. and welcomed new Senators Brian Haugen / Dean, Faculty of Trades and Technology and Tom Westgate / Faculty of Trades and Technology.

2. Approval of

Agenda Moved by Robert Wood; seconded by Diane Purvey: THAT Senate approve the agenda as circulated. MOTION CARRIED

3. Approval of

Minutes June 23, 2014

Moved by Kim Rose; seconded by Kari Michaels: THAT Senate approve the minutes of the June 23, 2014 Regular Senate meeting.

MOTION CARRIED

4. Chair’s Report The report was received and Alan Davis reminded Senators that George Melville would be installed as Chancellor on October 1, 2014 at the Installation Ceremony beginning at 2:00 p.m.

4.2 Brief Submitted to the House of Commons Standing Committee on Finance KPU submitted a Brief to the House of Commons Standing Committee on Finance as part of the national consultations in preparation for the 2015 Government of Canada Federal Budget.

Regrets: University Secretariat: Androsiuk, Mary Ash, Kristan Bubber, Arvinder Cheema, Amandeep Mason, Shawn Pikios, Christina

Klassen, Sandi MacKenzie, Maggie

Senate Minutes 09 29 2014 Page 2

Discussion followed and it was noted that KPU would also submit a Brief to the Provincial Government Standing Committee on Finance and Government Services touring the province.

4.3 VISION 2018 Annual Performance Report: 2014 The VISION 2018 Annual Performance Report presents the proposed performance measures for KPU’s Strategic Plan. Lori McElroy is lead on development of the report which requires new processes and surveys in order to establish baselines and targets. Discussion followed regarding opportunities to provide feedback, student retention, formation of the Academic Plan Implementation Task Force, the Transitions Project, Strategic Enrollment Plan, Elder in Residence, establishment of a Mental Health Approach, Skills for Jobs Blueprint, and the target of 25% of operating grants for training in high demand occupations and programs for Aboriginal persons and persons with disabilities.

5. Senate

Standing Committee on Curriculum

The report was received.

5.1 Program Revision: Health Care Assistant Program

Moved by Dana Cserepes; seconded by Tru Freeman: THAT Senate approve the revision to the Health Care Assistant Program

MOTION CARRIED

5.2 Revised Admission Criteria: Environmental Protection Diploma Program Moved by Dana Cserepes; seconded by Betty Worobec: THAT Senate approve the Revised Admission Criteria for the Environmental Protection Diploma Program. MOTION CARRIED

5.3 Undergraduate Faculty Admission Requirements: Faculty of Arts

Moved by Dana Cserepes; seconded by Diane Purvey: THAT Senate approve the Undergraduate Faculty Admission Requirements for the Faculty of Arts. MOTION CARRIED

6. Senate Executive Committee

6.1 Addendum to the Senate-Approved List of Graduates of June 23, 2014 Alan Davis advised that the Senate Executive Committee received an addendum to the Graduates following the June 23, 2014 Senate Meeting. Based on a recommendation from the Registrar, the Senate Executive Committee approved the additional Graduates by electronic vote under the authority granted June 23, 2014 to act for Senate on urgent items of regular business during the months of July and August.


7. Senate

Standing Committee on University Budget


7.1 Budget Development Principles and Criteria

Jennifer Au confirmed that the Budget Development Principles and Criteria are not listed in order of priority and that all five priorities are considered equal. Moved by Jennifer Au; seconded by Kari Michaels: THAT Senate accepts the budget development principles and criteria recommended by the Senate Standing Committee on the University Budget.

MOTION CARRIED

7.2 2014/15 Interim Budget Letter from the Ministry Jennifer Au advised that the Committee reviewed the 2014/15 interim budget letter from the Ministry of Advanced Education. The letter was included in the Senate Package for information.

8. Board /

Senate Task Force on Bi-cameral Governance

No report.

9. Senate

Governance Committee

No report.

10. Senate Nominating Committee

10.1 Appointment of Senate Standing Committee Members Moved by Don McGonigal; seconded by Kim Rose: THAT Senate approve the following as members of Senate Standing Committees: Senate Standing Committee on Academic Planning and Priorities

Amandeep Cheema / Student Senator Senate Standing Committee on Curriculum

Gaurav Kumar / Student Senator Senate Governance Committee

Steven Button /Student Senator


Senate Nominating Committee Steven Button /Student Senator

Senate Standing Committee on Policy Review

Amandeep Cheema / Student Senator

Senate Standing Committee on Program Review Patrick Donahoe / Dean Gaurav Kumar / Student Senator

Senate Standing Committee on Tributes Brian Haugen / Dean

Senate Standing Committee on the University Budget

Tom Westgate / Senator MOTION CARRIED

10.2 Appointment of Search Advisory Committee for Associate Dean, Academic and Career Advancement Moved by Don McGongial; seconded by Dana Cserepes: THAT Senate approve the following members of the Search Advisory Committee for Associate Dean, Academic and Career Advancement Up to a maximum of six regular faculty members to ensure representation by the Faculty of Academic and Career Advancement

Elly Morgan, Career Choices and Life Success Nicole Soles, Access Programs for People with Disabilities Margaret Zmudzka-Bajerski, Academic and Career Preparation Sherry Schoenberg, Academic and Career Preparation Moira de Silva, English Language Studies Lesley Hemsworth, English Language Studies

One student majoring in an ACA program TBD MOTION CARRIED

10.3 Appointment of Search Advisory Committee for Associate Vice President

Research Three or more appointed by the Senate to ensure representation from all Faculties Moved by Don McGonigal; seconded by Brian Haugen: THAT Senate approve the following as members of the Search Committee for Associate Vice President, Research:

Tom Westgate / Faculty of Trades and Technology Michelle Nakano / Faculty of Science and Horticulture

One student Senator, appointed by Senate

Gaurav Kumar / Student Senator MOTION CARRIED


Senate was advised that some of the Faculty Councils need more time to submit nominees, and as such, there will be more faculty names coming forward from the Senate Nominating Committee.

11. Senate

Standing Committee on Academic Planning & Priorities

The report was received and it was noted that the committee would be discussing its role with respect to governance of academic issues and in light of new documents including VISION 2018 and Academic Plan with a long-term strategic focus at its next meeting

11.1 Program Discontinuation: Graduate Nurse Re-Entry Program

Moved by Robert Wood; seconded by Tru Freeman: THAT Senate recommend the request to discontinue the Graduate Nurse Re-Entry Program to the Board of Governors for approval. MOTION CARRIED

11.2 The KPU Pathway to Undergraduate Studies

The KPU Pathway to Undergraduate Studies was reviewed and was included in the Senate Package for information.

11.2 Office of the Provost Work Plan Academic Year 2014-2015

The Office of the Provost Workplan for the Academic Year 2014-2015 was reviewed and was included in the Senate Package for information.

12. Senate

Standing Committee on the Library

No report.

13. Senate

Standing Committee on Policy Review

No report.

14. Senate

Standing Committee on Program Review


15. Senate

Standing Committee on Tributes

No report.


16. Approval of Graduates

Moved by Dana Cserepes; seconded by Tru Freeman: THAT Senate approve the graduates to September 29, 2014.

MOTION CARRIED

17. Items for Discussion

Sal Ferreras responded to a question regarding comments he posted to the Policy Blog on September 19th suggesting that the Policy regarding the Establishment and/or Discontinuance of Faculties and Departments Policy was not required. Dr. Ferreras noted that this forum was established as an avenue for discussion and the intent was to raise the question of whether a policy is required.

18. Next Meeting October 27, 2014, 4:00 pm – 7:00 pm, Surrey Campus

19. Adjournment The meeting adjourned at 4:52 p.m.

SENATE


AGENDA #: 4.1

PRESENTED BY: Alan Davis

Issue: President’s Report to Senate

For Information: The installation of Chancellor Melville was a great day in the history of KPU and I was very

pleased to see so many faculty, staff and administrators who were able to attend. Arvinder Bubber also received his well-deserved honorary degree. The convocations on October 2nd and 3rd were equally impressive, again with a large turnout of faculty to support the graduates.

The 2015/16 budget development process is well underway, with numerous consultations led by VP Gordon Lee and his staff, and presentations by every department and faculty now complete. A draft budget will be ready in November, allowing for further consultation with SSCUB and other key committees and stakeholders. The bottom line may not be exciting, but the process has been very open and valuable.

On October 22nd, I attended the presidents’ meeting of BCAIU, with Deputy Minister Sandra Carroll present. Discussion focused on the Employee Code of Conduct expectation, and on the impact of the Skills for Jobs Blueprint.

Later that day, along with others from across KPU and the community, I enjoyed the Royal Society of Canada’s Romanowski Lecture given by ecotoxicologist Dr. John Giesy. This was hosted by the Faculty of Science and Horticulture, with an introduction by our own Daniel Bernstein, who will be inducted into the RSC College for new Scholars on November 21st

The Code of Conduct has been the subject of many comments on the policy blog, and a number of consultations with the unions and at open forums have been very helpful.

The United Way Campaign is well underway, and once again, employees at KPU have been active and generous in supporting the many charities, which will benefit from our initiative.

SENATE


AGENDA #: 5

PREPARED BY: Dana Cserepes

Issue: Senate Standing Committee on Curriculum

For Information: The Senate Standing Committee on Curriculum met on October 1, 2014

The committee endorsed the Proposal on Minors.

Dr. Diane Purvey presented the Proposal on Minors. An initial proposal was sent to SSCC a year ago, after which a sub-committee was formed with representation from all Faculties. The sub-committee looked at different institutions and developed the proposal, which they have shared with the Registrar. It was presented at Academic Council at the end of September. The feedback has been positive. After a robust discussion the committee endorsed the Proposal on Minors.

At the September meeting an updated list of Liberal Education Electives was provided by the Bachelor of Design for Graphic Design (GDMA). This was for information purposes. The list was forwarded to the Office of the Registrar.

The Senate Subcommittee on Curriculum (SCC) provided a report of its activities for the Academic year of 2013/2014.

SENATE


AGENDA #: 5.1

PRESENTED BY: Dana Cserepes

Issue: Proposal on Minors

For Information: At its October 1, 2014 meeting, the Senate Standing Committee on Curriculum reviewed the

Proposal on Minors and recommended it to Senate for approval.

Attached: Memo

For Approval: THAT Senate approve the Proposal on Minors.

August 20, 2014 Proposal regarding Minors Rationale That students are able to take courses toward a Minor in a different Faculty from that of their Major or achieve a Double Minor across two Faculties. Implementation date Spring 2015 Guiding Principles

o That there is consistency in terms of the shape of a minor (18-24 credits with a minimum of 12 at the upper level) (note: This is for all Faculties other than the Faculty of Trades and Technology). This should be developed into a Policy on Minors.

o Students are not admitted into a Minor; rather it is an exit credential o In the case of a student obtaining a Major in one Faculty and a Minor in another, a single

Faculty will own the degree. In most cases, this will be the Faculty in which the student is obtaining a Major.

o In the case of a double Minor spanning two Faculties, the student will choose which Faculty will own the degree

o All Minors must be completed concurrently with a Major or other Minor o All Minors will be listed in one part of the calendar o Minors should be perceived and encouraged as value added to degrees o Faculty-based advisors will be familiar with Minors offered across the Faculties o A Minor in the Faculty of Trades and Technology will be developed

SENATE


AGENDA #: 9.1

PRESENTED BY: Wade Deisman

Issue: Revisions: Faculty of Science and Horticulture Bylaws

For Information: At its October 6, 2014 meeting, the Senate Governance Committee reviewed the revisions

to the Faculty of Science and Horticulture Bylaws and recommended them to Senate for approval.

Attached: Memo and Revised Bylaws

For Approval: THAT Senate approve the revisions to the Faculty of Science and Horticulture Bylaws.

SURREY CAMPUS

12666 – 72ND Ave.

Surrey, BC Canada V3W 2M8

MEMORANDUM

TO:

Senate

CC:

Jennifer Au, Vice Chair of Senate

Maggie MacKenzie, University Secretariat

FROM:

Mike Coombes, Chair, Science and Horticulture Faculty Council

DATE:

October 20, 2014

SUBJECT:

Revision to Faculty of Science and Horticulture Bylaws

At a meeting of the Faculty of the Whole on August 25, 2014, the Faculty of Science and Horticulture (FSH)

voted on and passed the motions below for changes to the FSH Faculty bylaws. We respectfully submit these

to the Senate Governance Committee for approval.

Please find attached the revised bylaws with track changes. A week before the Faculty of the Whole meeting,

a Report from Faculty Council document (see attached) was circulated to the entire Faculty. Also attached

are the minutes of the meeting with details of the voting. I personally edited the bylaws to incorporate the

proposed changes. The draft bylaw revisions were placed on the Faculty Council Sharepoint site for comment

and review by the FSH Faculty Council.

There were five motions. The first three are about electronic voting and the use of technology in how meetings

may be conducted. The first motion allows electronic voting following Senate Policy for the Faculty of the

Whole, Faculty Council, and committees of the Faculty Council. The second and third motions allows Faculty

Council and its subcommittees to conduct meeting by teleconferencing and videoconferencing. This

regularizes current practice.

The fourth motion is to correct 6.14 for language that only mentions the Institute for Sustainable Horticulture. FSH

now also has the Institute for Sustainable Food Systems. The motion says that there will be one representative on

the Faculty Council representing all the institutes.

Not shown in the Report from Faculty Council is the need to amend 7.5, who elects the institutes representative,

to reflect the change above. I thank Jennifer Au for spotting that omission.

The fifth motion is to rebalance representation on Faculty Council. Two departments, Environmental Protection

Technology and Sustainable Agriculture with one faculty member each are affected by this. After consultation

EPT and SustAg will share one representative on Faculty Council. EPT and SustAg agreed to the change before

it went to the Faculty of the Whole for approval.

I will be happy to answer any questions you have.

Faculty of Science and Horticulture

Faculty of the Whole Minutes of the Meeting held August 25th, 2014

In the Conference Centre (1205 Cedar) at Surrey Campus

Quorum was confirmed from the list of eligible voters present. In the absence of Mike Coombes, the meeting was led by Betty Worobec and Suzanne Pearce. Voting was conducted with a show of hands. The motions put forward in the Report from Faculty Council, prepared by Mike Coombes, were considered one by one by the group.

Motion #1 It was moved and seconded (Suzanne Pearce/Patrick Duffy)

THAT the Faculty adopt the following new and revised language to allow electronic voting in the Faculty of the Whole.

Current New/Revised

4.2 Robert’s Rules of Order shall govern the conduct of all Faculty meetings

4.2 Robert’s Rules of Order shall govern the conduct of all Faculty meetings except as otherwise provided.

4.12 In circumstances of urgency or at the special

request of Faculty Council, electronic notice of motions and electronic votes may be called by the Chair and/or Vice Chair. Electronic vote procedures will follow Senate policies for such.

The question was called and the motion carried. Motion #2 It was moved and seconded (Suzanne Pearce/Pam McDonald)

THAT the Faculty Adopt the following new and revised language to allow meetings of Faculty Council to be conducted by video and or telephone conferencing and as well to permit electronic voting.

2

Current New/Revised

9.6 Robert’s Rules of Order shall govern the conduct of all Faculty Council Meetings.

9.6 Robert’s Rules of Order shall govern the conduct of all Faculty Council Meetings except as otherwise provided.

9.7 Faculty Council meetings may be conducted

by videoconference and/or teleconference. 9.8 Faculty Council business conducted by email

will follow Senate policies for such. Renumber old 9.7 etc as 9.9 etc

Following discussion, the question was called and the motion carried.

Motion #3 It was moved and seconded (Suzanne Pearce/Darryl Loewen)

THAT the Faculty adopt the following new and revised language to allow meetings of Committees of Faculty Council to be conducted by video and or telephone conferencing and as well permit electronic voting.

Current New/Revised

10.18 Robert’s Rules of Order establishes overall terms of conducting meetings.

10.18 Robert’s Rules of Order establishes overall terms of conducting meetings except as otherwise provided.

10.19 Meetings may be conducted by

videoconference and/or teleconference. 10.21 Business conducted by email will follow

Senate policies for such.

Following discussion, the question was called and the motion carried. Motion #4

It was moved and seconded (Suzanne Pearce/Astrid Opsetmoen)

THAT the Faculty adopt the following new and revised language regarding the representation of small departments and standalone programs on Faculty Council.

3

Current New/Revised

6.1.5. One or more faculty members from each department or program of the Faculty as shown below.

Department or Program

Number of representatives

Chemistry 2

Biology 2

Physics 2

EPT 1

Horticulture 2

Math 3

Sustainable Agriculture1

1 **

** Appointment ends August 31, 2015

6.1.4. Faculty representation will be determined by the number of Fulltime Equivalent (FTE) faculty in the department or stand-alone program. Smaller departments and stand-alone programs with fewer than five FTE faculty will share one representative. Current representation is shown below.



Chemistry 2

Biology 2

Physics 2

Horticulture 2

Math 3

Small departments 1

It was mentioned that both small programs now existing support this recommendation. Following the discussion, the vote was called and the motion carried. A question was raised concerning the date of implementation of these changes and it was pointed out that the effective date will be following the approval by Senate. Motion #5 It was moved and seconded (Suzanne Pearce/Patrick Duffy)

THAT the Faculty adopt the following new and revised language clarifying representation of Institutes on Faculty Council.

Current New/Revised

6.1.4. A director or one representative

elected from the Institute for

Sustainable Horticulture (voting

member)

6.1.4 One elected representative representing all Institutes associated with the Faculty of Science and Horticulture (voting member)

Following discussion, the vote was called and the motion carried. The group expressed thanks to Darryl Loewen, Jane Hobson and Rebecca Harbut for their work on the issue of representation on Faculty Council. It was moved and seconded (Paul Richard/Astrid Opsetmoen) THAT the meeting; be adjourned. The motion carried.

1

Report from Faculty Council

25 August 2014

It has been a busy year at Faculty Council (as it has been for most of you) with all the work percolating

up from the establishment of the new degrees. One major decision taken to reduce the workload of

Faculty Council was that new and revision course outlines will no longer have to be approved by FC. This

speeds up Curriculum Committee work by removing a delay of up to a month waiting for FC approval.

However it does mean fewer eyes see Course Outlines before they get to Senate. So the authors of new

and revised Course Outlines, and the originating departments, will need to be extra careful ensuring that

the outlines meet Kwantlen standards and in consulting with areas that may be affected by changes.

Faculty Council is bringing a series of proposed bylaw changes to this meeting to properly allow for the

use of modern technology. Senate has recently established rules for electronic votes. The impetus for the

new rules comes from our Faculty and the electronic votes we tried to hold last year and from other

Faculty Councils running into problems about the meaning of quorum in electronic votes. While we don’t

need to have exactly the same rules as Senate, it is clearly easier to get Senate to agree to bylaws changes

if we do. It also makes sense to see how well the rules work for us before making changes. You can read

the new Senate bylaws in section 2 of http://www.kpu.ca/senate/bylaws. FC will ask you to support an

amendment to the FSH bylaws to allow for electronic voting for the Faculty of the Whole, Faculty Council,

and FSH committees.

We also require another technological update. Robert’s Rules of Order, our rule book, requires members

to meet in one room but Faculty Council and some committee are videoconferencing and sometimes using

telephone conferencing. Jennifer Au, Faculty Senator, asked about this at the Senate Governance

Committee (SGC). Videoconferencing/teleconferencing (often with only one or two members on video or

the telephone) is also a common practice with various Faculty Councils and Senate Committees. President

Davis (who sits on SGC), while not objecting to such meetings, thought that we should revise our bylaws

to bring them in line with what we do and that this would encourage other FCs to do the same. FC will

ask you to support an amendment to the FSH bylaws to allow for video- and tele-conferencing for Faculty

Council and FSH committees.

At the last general meeting, there were concerns expressed about the fairness of the current model of

departmental representation on Faculty Council. An ad hoc committee consisting of Jane Hobson, Rebecca

Harbut, Darryl Loewen, and Bruce McTavish was established to look at the issue. While the ad hoc

committee has not fully finished it did have recommendations that were passed by FC and that we bring

to you.

One key element deals with representation by small departments and/or stand-alone programs. The

definition of “small” was of necessity arbitrary. It is set as five or fewer Full-time Equivalent (FTE) Faculty.

http://www.kpu.ca/senate/bylaws

2

It therefore only effects EPT and SustAg. It is recommended that the small departments and/or stand-

alone programs share one representative. Both Paul Richard (EPT) and Rebecca Harbut (SustAg) serve on

FC and supported this recommendation.

An implication of the proposed language is that if, as a group, but not separately, the number of FTE

faculty in the small departments and stand-alone programs passes five, a second representative is to be

added.

One other suggestion was to clarify the language on representation from Institutes affiliated with FSH.

3

Electronic Meetings and Votes

1. Faculty Council recommends the following new and revised language to allow electronic voting in

the Faculty of the Whole.

Current New/Revised

4.2 Robert’s Rules of Order shall govern the conduct of all Faculty meetings

4.2 Robert’s Rules of Order shall govern the conduct of all Faculty meetings except as otherwise provided.

4.12 In circumstances of urgency or at the

special request of Faculty Council, electronic notice of motions and electronic votes may be called by the Chair and/or Vice Chair. Electronic vote procedures will follow Senate policies for such.

2. Faculty Council recommends the following new and revised language to allow meetings of Faculty

Council to be conducted by video and or telephone conferencing and as well to permit electronic

voting.

Current New/Revised

9.6 Robert’s Rules of Order shall govern the conduct of all Faculty Council Meetings.

9.6 Robert’s Rules of Order shall govern the conduct of all Faculty Council Meetings except as otherwise provided.

9.7 Faculty Council meetings may be conducted

by videoconference and/or teleconference. 9.8 Faculty Council business conducted by email

will follow Senate policies for such. Renumber old 9.7 etc as 9.9 etc

3. Faculty Council recommends the following new and revised language to allow meetings of

Committees of Faculty Council to be conducted by video and or telephone conferencing and as well

permit electronic voting.

Current New/Revised

4

10.18 Robert’s Rules of Order establishes overall terms of conducting meetings.

10.18 Robert’s Rules of Order establishes overall terms of conducting meetings except as otherwise provided.

10.19 Meetings may conducted by

videoconference and/or teleconference. 10.21 Business conducted by email will follow

Senate policies for such.

5

Representation on Faculty Council

4. Faculty Council recommends the following new and revised language regarding the representation

of small departments and standalone programs on Faculty Council.

Current New/Revised

6.1.5. One or more faculty members from each department or program of the Faculty as shown below.



Chemistry 2

Biology 2

Physics 2

EPT 1

Horticulture 2

Math 3

Sustainable Agriculture1

1 **


6.1.4. Faculty representation will be determined by the number of Fulltime Equivalent (FTE) faculty in the department or stand-alone program. Smaller departments and stand-alone programs with fewer than five FTE faculty will share one representative. Current representation is shown below.



Chemistry 2

Biology 2

Physics 2

Horticulture 2

Math 3

Small departments 1

5. Faculty Council recommends the following new and revised language clarifying representation of

Institutes on Faculty Council

Current New/Revised

6.1.4. A director or one representative elected from the Institute for Sustainable Horticulture (voting member)

6.1.4 One elected representative representing all Institutes associated with the Faculty of Science and Horticulture (voting member)

Faculty of Science and Horticulture

Governance Bylaws

Kwantlen Polytechnic University Revisions Ratified by Faculty as a Whole Vote: August 28th25h, 20134

Approved by Senate on October 28th, 2013

1. The Faculty of Science and Horticulture shall:

1.1 Oversee the development of academic curricula and programs, including but not limited to, establishing academic priorities, developing new programs and courses, program and course revisions, discontinuation of programs and courses, appeals of proceedings and decisions.

1.2 Make recommendations on academic matters to Senate and other University bodies.

1.3 Request and consider reports relating to the academic affairs of the Faculty and the University.

1.4 Serve as the forum for sharing information and the discussion of Faculty matters.

2. Powers and Duties of a Faculty:

2.1. To make rules governing its proceedings, including the determining of the quorum necessary for the transaction of business.

2.2. To provide for student representation in the meetings and proceedings of the Faculty.

2.3. Subject to this Act and to the approval of the Senate, to make rules for the government, direction and management of the Faculty and its affairs and business.

2.4. To determine, subject to the approval of the Senate, the courses of instruction in the Faculty (i.e., approve program proposals and revisions, course outlines…).

2.5. Subject to an order of the President to the contrary, to prohibit lecturing and teaching in the Faculty by persons other than appointed members of the teaching staff of the Faculty and persons authorized by the Faculty, and to prevent lecturing or teaching so prohibited.

2.6. Subject to the approval of the Senate, to appoint for the examinations in each Faculty examiners, who, subject to an appeal to the Senate, must conduct examinations and determine the results.

2.7. To deal with and, subject to an appeal to the Senate, to decide on all applications and memorials by students and others in connection with their respective Faculties.

Faculty of Science and Horticulture Governance Bylaws Kwantlen Polytechnic University

Page 2 10/21/2014 9:26 AM10/6/2014 4:24 PM9/17/2014 2:36 PM

2.8. Generally, to deal with all matters assigned to it by the Board or the Senate.

2.9. To form committees, as it sees fit, for the conduct of its affairs and business, and to empower such committees, where advisable, to report directly to the appropriate committee(s) of Senate.

2.10. A general rule made by a Faculty is not effective or enforceable until a copy has been sent to the Senate and the Senate has given its approval.

2.11. The Faculty of Science and Horticulture will establish a Faculty Council to act on behalf of the Faculty as a whole.

3. Faculty Membership:

3.1. Membership of the Faculty of Science and Horticulture consists of:

3.1.1. All those employed within the Faculty as an instructor, lecturer, assistant professor, associate professor, professor, or in an equivalent position designated by the Senate (University Act, Definitions).

3.1.2. Dean of the Faculty, who is the Chair (University Act, 39(2)).

3.1.3. Associate Dean(s) of the Faculty.

3.1.4. President (University Act, 63(d)).

3.1.5. The Registrar, who is non-voting.

3.1.6. Instructional lab staff (lab instructors, lab supervisors, and instructional associates).

3.1.7. The Faculty membership may also include other members of the teaching staff of the Faculty or University as appointed by the Faculty in conformity with rules approved by Senate.

4. Conduct of Faculty Business:

4.1. A Vice-Chair of the Faculty shall be elected by the Faculty from among those employed within the Faculty as an instructor, lecturer, assistant professor, associate professor, or professor, or equivalent as designated by Senate, for a two-year term. Vice-Chairs may serve a maximum of three consecutive terms.

4.2. Robert’s Rules of Order shall govern the conduct of all Faculty meetings except as otherwise provided.

4.3. The Faculty shall have at least one regular meeting per academic year.

4.4. The Faculty meetings will be set and called jointly by the Chair and Vice-Chair of the Faculty.

4.5. Notice of regular meetings shall be sent to members of the Faculty at least 30 days in advance of a meeting.

4.6. In circumstances of urgency or at the special request of Faculty Council, extraordinary meetings of the Faculty may be called by the Chair or Vice-Chair at least seven days in advance.

Formatted: Font: Not Italic

Commented [MC1]: Allowing for electronic voting.


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4.7. The normal process of business at regular meetings of the Faculty shall be set by the Chair in consultation with other members of the Faculty.

4.8. Faculty and staff may add meeting agenda items by talking to the Chair.

4.9. The quorum for meetings of the Faculty shall be 30% of the eligible voters.

4.10. Any business conducted at a meeting where there is no quorum present will be considered as unofficial and subject to ratification at the next meeting held where a quorum is present. Any communication coming out of a meeting where no quorum was present shall be prefaced with a clear indication the communication is subject to ratification.

4.11. The majority required to pass a resolution shall be at least 50% +1 of the members voting, except in the case of adoption of or amendments to these Bylaws, when the majority required shall be at least two thirds of the members voting.

4.11.4.12. In circumstances of urgency or at the special request of Faculty Council, electronic notice of motions and electronic votes may be called by the Chair and/or Vice Chair. Electronic vote procedures will follow Senate Bylaws for such.

4.12.4.13. Meetings of the Faculty shall normally be open to observers. The Faculty may decide, at any time, by a two thirds vote of those present and voting, that a whole meeting or any part of a meeting be held in camera.

4.13.4.14. The Chair may recognize non-members on any matters of business.

4.14.4.15. Minutes of open meetings of the Faculty shall be recorded and distributed to the University.

4.15.4.16. All documents presented to the Faculty shall normally be regarded as public. Nevertheless, the Chair may declare a document confidential, in which case the document shall be made available in advance only to members of the Faculty and, if appropriate, the Senate.

5. Powers and Duties of Faculty Council of the Faculty of Science and Horticulture :

5.1. Faculty Council shall oversee the development of academic curricula and programs of the Faculty of Science and Horticulture, including but not limited to, establishing academic priorities, developing new programs and courses, initiating program and course revisions, considering the discontinuation of programs and courses, and recommending and initiating appeals of proceedings and decisions.

5.2. Make recommendations on academic matters to Senate and other University bodies.

5.3. Request and consider reports relating to the academic affairs of the Faculty of Science and Horticulture, of Senate Standing Committees, of Senate, and of the University.

6. Membership of the Faculty Council of Science and Horticulture:

6.1. Membership for the Faculty Council of Science and Horticulture consists of:

6.1.1. Dean of the Faculty (non-voting member).



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6.1.2. Associate Dean(s) of the Faculty (non-voting member).

6.1.3. Senators of the Faculty (2) (non-voting members).

6.1.4. A director or one representative elected from the Institute for Sustainable Horticulture (voting member)One elected representative representing all Institutes associated with the Faculty of Science and Horticulture (voting member).

6.1.5. Faculty representation will be determined by the number of Fulltime Equivalent (FTE) faculty in the department or stand-alone program. Smaller departments and stand-alone programs with fewer than five FTE faculty will share one representative. Current representation is shown below.One or more faculty members from each department or program of the Faculty as shown below.



Chemistry 2

Biology 2

Physics 2

EPT 1

Horticulture 2

Math 3

Small departmentsSustainable Agriculture 1

1**


6.1.7.6.1.6. Three members of the Lab Staff of the Faculty (one from each campus: Langley, Surrey, and Richmond).

6.1.8.6.1.7. Student representatives (2) at meetings and proceedings of the Faculty, in accordance with rules established by the Faculty (University Act, 40(b)).

6.2. Members of Faculty Council must endeavour to serve the interests of the entire Faculty to the best of their ability.

7. Selection of members for the Faculty Council of Science and Horticulture:

7.1. Any faculty member within a department or program who has a University appointment sufficient to serve for the term of the appointment can be elected to the Faculty Council.

1 Sustainable Agriculture Program is considered part of Science whenever Science is mentioned in the bylaws.

Commented [MC3]: Clarification. There are new institutes. One rep for them all.

Commented [MC4]: Amalgamating representation for small departments

Commented [MC5]: EPT & SustAg are the small depts. For now


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7.2. Associate Deans must have an appointment as a faculty member in the Faculty in order to serve on the Faculty Council.

7.3. Faculty representatives will be nominated from each department or program and will be elected by votes from only faculty members of that department or program.

7.4. Lab staff in the Faculty of Science and Horticulture on each campus will nominate and elect a representative for that campus.

7.5. Members of the Institutes associated with the Faculty of Science and Horticulture for Sustainable Horticulture will nominate and elect a representative.

8. Membership terms for the Faculty Council of Science and Horticulture:

8.1. Elections will normally be held in the spring semester of each year. The terms will normally run from September 1 to August 31. Elections will normally be conducted by secret ballot.

8.2. The faculty, and lab staff, and Institute for Sustainable Horticulture membership terms on the Faculty Council will normally be two years.

8.3. In order to establish staggered membership and continuity of membership, at the first Faculty Council election, one member from each group of two or more will be elected for an extraordinary term of three years. In no case may the term exceed three years.

8.4. Students from the Faculty of Science and Horticulture will be elected by the student body of the Faculty of Science and Horticulture annually. Faculty Council will ensure that such elections occur.

8.5. Any member may resign from Faculty Council by giving the Chair notice in writing.

8.6. The seat of a member who leaves the constituency from which that member has been elected shall be declared vacant.

8.7. The use of alternates for voting members is not permitted.

8.8. In the event that a seat of a member becomes vacant, a replacement shall be elected or appointed according to the usual process as outlined in these Bylaws at the earliest possible date. Members so elected or appointed shall serve the remaining term of office of the incumbent, at which point the normal election or appointment process will be followed.

8.9. The seat of an elected or appointed member who fails to attend three meetings of Faculty Council between September 1 and August 31 may be declared vacant by the Chair.

9. Faculty Council Conduct of Business:

9.1. Faculty Council Chair and Vice Chair will be elected from the Faculty members listed according to the Table in6.1.5. The election will normally occur on or about September 1, and the normal term will be two years, or a shorter term corresponding to the Chair or Vice Chair’s Faculty Council term.

9.2. The Chair is a voting member of Faculty Council.

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9.3. The Chair may be removed by a two thirds majority vote of councilors present and voting at any duly called meeting of Faculty Council.

9.4. The Vice-Chair will fulfill the duties of the Chair in the Chair’s vacancy or absence and will assist in the performance of the Chair’s duties.

9.5. When necessary due to vacancy or absence of the Chair and Vice-Chair, the Dean shall serve as Chair pro-tem.

9.6. Robert’s Rules of Order shall govern the conduct of all Faculty Council meetings except as otherwise provided.

9.7. Faculty Council meetings may be conducted by videoconference and/or teleconference.

9.6.9.8. Faculty Council business conducted by email will follow Senate Bylaws for such.

9.7.9.9. Faculty Council shall meet as necessary, but at least once a semester.

9.8.9.10. Council may, by a two-thirds majority vote, recommend to the Dean that an extraordinary meeting of the Faculty be called to address a matter forwarded by Council to the Faculty for decision or advice.

9.9.9.11. Meeting times (weekday, time, campus location, & possible dates) will be set once a year by Faculty Council in April for the following year. This schedule will include times for possible additional extraordinary meetings.

9.10.9.12. Notice of meetings shall be sent to members of the Faculty Council at least seven days in advance of a meeting.

9.11.9.13. In circumstances of urgency, extraordinary meetings may be called by the Chair or a quorum of Faculty Council.

9.12.9.14. The normal process of business at regular meetings of the Faculty Council shall be set by the Chair in consultation with members of the Faculty Council.

9.13.9.15. Through their representative on Faculty Council or the Chair, faculty and staff may request items to be added to the meeting agenda.

9.14.9.16. The quorum for the meetings be 50% plus 1 of the voting members with a further requirement that 50% plus 1 of the voting members present are representatives as outlined in 6.1.5.

9.15.9.17. Any business conducted at a meeting where there is no quorum present will be considered as unofficial and subject to ratification at the next meeting held where a quorum is present. Any communication coming out of a meeting where no quorum was present shall be prefaced with a clear indication the communication is subject to ratification.

9.16.9.18. The majority required to pass a resolution shall be at least 50% plus 1 of the members voting.

9.17.9.19. In the case of a tie, the two senators can vote. If still a tie, the motion is defeated as per 9.189.16 above.

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9.18.9.20. Faculty Council may decide at any time, by majority vote of those present and eligible to vote, that a whole meeting or any part of a meeting be held in camera.

9.19.9.21. The Chair may recognize non-members on any matters of business.

9.20.9.22. Minutes of open meetings of Faculty Council shall be recorded and distributed to the University.

9.21.9.23. All documents presented to Faculty Council shall normally be regarded as public. Nevertheless, the Chair may declare a document confidential, in which case the document shall be made available in advance only to members of Faculty Council and, if appropriate, the Senate.

9.22.9.24. Senate Bylaw No. 3, Conflict of Interest, applies.

9.23.9.25. From time to time Faculty Council may invite guests to make presentations to Council meetings and to answer questions related to their presentations.

9.24.9.26. Administrative support for the committee shall be assigned through the Office of the Dean.

10. Committees of Faculty Council for the Faculty of Science and Horticulture:

10.1. Faculty Council shall establish Standing Committees, and Special Purpose (or Ad-hoc) Committees as needed, consisting of members of faculty and/or non-members of faculty to conduct specified academic affairs of the Faculty.

10.2. Faculty Council has the right to delegate business to Standing Committees and Special Purpose Committees, which, in turn, can make recommendations to Faculty Council for consideration.

10.3. Committees of Faculty Council may establish subcommittees to deal with specific issues as they arise.

10.4. Committees of Faculty Council are restricted to making recommendations or filing reports on matters assigned, and may not assume any powers of Faculty Council unless they are expressly delegated within the Bylaws.

10.5. Standing Committees of Faculty Council will normally report directly to Faculty Council. Faculty Council may empower or delegate authority to Standing Committees to report or make recommendations of specified tasks directly to the appropriate committee(s) of Senate, or Senate itself. Only Standing Committees of Faculty Council can be delegated such authority.

10.6. Standing Committees will meet at least once per semester, or as required.

10.7. When recommending the establishment or elimination of a Standing Committee, or altering its membership or mandate, Faculty Council will seek the advice of the Standing Committee on Nominations and Governance, and make a recommendation to the Faculty for endorsement.


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10.8. The Chair of each Standing Committee or Special Purpose Committee shall be responsible for establishing meeting agendas for the respective committee and distributing it to the members at least two days before the meeting.

10.9. Terms of Office for Standing Committee members shall normally be two years, unless specified otherwise elsewhere.

10.10. Members are eligible for re-election or reappointment.

10.11. Terms of office may be adjusted to ensure continuity of membership, and to correspond to terms of Faculty Council.

10.12. Quorum of any Committee shall be 50% of the total voting members of that committee.

10.13. The use of alternates for voting committee members is not permitted.

10.14. The seat of an elected or appointed member who fails to attend three committee meetings between September 1 and August 31 may be declared vacant by the Chair.

10.15. Any committee member may resign from a committee by giving the Chair notice in writing. The committee seat of a member who leaves shall be declared vacant.

10.16. The committee seat of a member who leaves the constituency from which that member has been appointed shall be declared vacant.

10.17. The minutes of all Standing Committees and Special Purpose Committees shall be distributed to the University.

10.18. Robert’s Rules of Order establishes overall terms of conducting meetings except as otherwise provided.

10.19. Meetings may conducted by videoconference and/or teleconference.

10.18.10.20. Business conducted by email will follow Senate Bylaws for such.

11. Standing Committees of Faculty Council for the Faculty of Science and Horticulture:

11.1. Notwithstanding 10.1 above, Faculty Council will seek recommendations and advice from the following:

11.1.1. Standing Committee on Nominating and Governance.

11.1.2. Standing Committee on Academic Planning and Priorities.

11.1.3. Standing Committee on Curriculum.

11.1.4. Standing Committee of Chairs and Program Coordinators.

11.1.5. Standing Committee on Professional Development.

11.1.6. Standing Committee on Scholarships and Awards.

12. Standing Committee on Nominations and Governance:

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12.1. The members of the Standing Committee on Nominations and Governance are:

12.1.1. The Dean – ex-officio and non-voting.

12.1.2. The Associate Dean(s) – ex-officio and non-voting.

12.1.3. The Chair of Faculty Council – ex-officio and non-voting.

12.1.4. Three elected faculty members of the Faculty, consisting of at least one member from Science and at least one from Horticulture.

12.1.5. The three elected faculty are voting members.

12.2. A Chair is elected from within the three voting faculty members. The Chair retains his or her voting privilege. The Vice Chair of the Standing Committee of Nominations and Governance is the Chair of Faculty Council.

12.3. The Standing Committee on Nominations and Governance shall:

12.3.1. Advise Faculty Council on matters related to elections, including timelines for nominations, elections, and appointments as required to meet the needs of the Faculty, Faculty Council, Standing Committees and Special Purpose Committees.

12.3.2. Ensure vacancies are filled on Faculty Council, committees of Faculty Council, and representative committees of the University requiring representation from the Faculty of Science and Horticulture by calling for nominations and overseeing the election process.

12.3.3. Advise Faculty Council and committees of Faculty Council on all matters related to the conduct of its business, its meetings, and its proceedings.

12.3.4. Advise Faculty Council on matters related to duties of members and conflict of interest.

12.3.5. Review regularly the Bylaws of the Faculty and provide advice to Faculty Council, which will make reference to the Faculty for approval.

12.3.6. Perform other duties as assigned by Faculty Council.

12.3.7. Review at least once every three years the composition and terms of reference of committees.

12.4. Administrative support for the committee shall be assigned through the Office of the Dean.

13. Standing Committee on Academic Planning and Priorities:

13.1. Members of the Standing Committee on Academic Planning and Priorities are:

13.1.1. The Dean – voting member.

13.1.2. The Associate Dean(s) – voting members.

13.1.3. The Faculty Senators (2) – ex-officio and non-voting.


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13.1.4. One faculty member from each of biology, chemistry, mathematics, physics ,sustainable agriculture, and EPT and two faculty members from horticulture – voting members.

13.2 A Chair and Vice-Chair are selected from within the voting members. Both retain their voting privilege.

13.3 The Standing Committee on Academic Planning and Priorities shall:

13.3.1. Advise Faculty Council on its educational plan and priorities of the Faculty.

13.3.2. Assume a leadership role in developing new programs and future academic directions of the Faculty of Science and Horticulture.

13.3.3. Review program reviews and action plans.

13.3.4. Advise Faculty Council on the establishment, revision or discontinuance of educational programs.

13.3.5. Establish sub-committees as needed to fulfill the Committee’s duties.

13.3.6. Perform other duties as assigned by Faculty Council.

13.3.7. Advise Faculty Council on how research and scholarship fits with academic mission, planning and priorities of the Faculty, and make recommendations on how it might be facilitated.


14. Standing Committee on Curriculum:

14.1. The members of the Standing Committee on Curriculum are:

14.1.1. The Dean – non-voting.

14.1.2. The Associate Dean(s) – non-voting.

14.1.3. Faculty Senators – ex-officio and non-voting.

14.1.4. One faculty member from each department or program within the Faculty of Science and Horticulture– voting members.

14.1.5. An educational advisor – non-voting member.

14.1.6. A representative from the Office of the Registrar – non-voting.

14.1.7. The Dean or designated Associate Dean shall serve as Chair.

14.2. The Standing Committee on Curriculum shall:

14.2.1. Review, on a term basis or otherwise as needed, all course outlines (new and existing) within its jurisdiction, and exercise any delegated authority to forward all revisions directly for articulation (minor revisions) or to the appropriate Senate Standing Committee for approval with articulation request (new courses and substantial revisions).


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14.2.2. Within the above process, review all aspects of calendar revision, program fit, credit assignment, requisites, learning outcomes, assessment structure, articulation, prior learning assessment processes, and teaching modality.

14.2.3. Advise Faculty Council on decisions on course discontinuance, and exercise any delegated authority to so advise the appropriate Standing Committee of Senate.

14.2.4. Assess and recommend courses for designations such as, but not limited to, “science,” “lab science,” “quantitative,” “writing intensive,” and “breadth” credit, and exercise any delegated authority to forward recommendations directly to the appropriate Standing Committee of Senate.

14.2.5. Submit major course revisions and new program proposals to Faculty Council for approval.

14.2.6. Review and critique annually the Educational Plan and Budget Summary for the next year drafted by the Standing Committee of Chairs and Program Coordinators.

14.2.7. Review and approve program concept and full proposals for all new and revised citation, diploma, associate degree and degree programs within Faculty jurisdiction, and forward outcome and recommendations to Faculty Council.

14.2.8. The Standing Committee on Curriculum may delegate these authorities to the subcommittees.

14.2.9. Perform other related duties as assigned by Faculty Council.


14.4. Each department or program within the Faculty of Science and Horticulture will form either a Standing Subcommittee on Curriculum or a procedure for curriculum review. Submissions to the Standing Committee on Curriculum must first be reviewed by the department(s) or program (s) that is (are) responsible for the course or program curriculum. 14.4.1. In the event of cross-over of course/program content, the matter must be reviewed

by all of the appropriate departments or programs to move forward.


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15. Standing Committee of Chairs and Program Coordinators:

15.1. The members of the Standing Committee of Chairs and Program Coordinators are:

15.1.1. The Dean – non-voting.

15.1.2. The Associate Dean(s) – non-voting.

15.1.3. The Chairs and Program Coordinators for the Faculty of Science and Horticulture.

15.2. The Dean or designated Associate Dean shall serve as Chair.

15.3. The Standing Committee of Chairs and Program Coordinators shall:

15.3.1. Draft the annual Educational Plan and budget requirements for the following academic year based on recommendations of the Standing Committee on Academic Planning and Priorities, factor in Standing Committee on Curriculum critique of the draft plan, and forward the plan to Faculty Council for approval, prior to the Dean’s submission for institutional review and approval.

15.3.2. Establish and approve annual capital and minor capital submission for institutional review and approval.

15.3.3. Establish the course timetable package by semester, if requested by the Dean or Associate Dean.

15.3.4. Hear requests and make decisions on all non-academic matters impacting the Faculty of Science and Horticulture.

15.3.5. Perform other related duties as requested by Faculty Council (academic matters) or by the Dean.


16. Standing Committees on Professional Development:

16.1. A separate committee exists for each of Science and Horticulture.

16.2. The members of the Standing Committee on Professional Development are:

16.2.1. The Dean or Associate Dean(s) – ex-officio, non-voting.

16.2.2. Faculty chosen by each department/program within Science and as chosen from within Horticulture – voting members.

16.2.3. Each committee Chair is elected from the voting members.

16.3. The Standing Committees on Professional Development shall:

16.3.1. Establish a fair and equitable process for allocating PD funds.

16.3.2. Review and approve all requests for PD funding from faculty within their jurisdiction, within the budget allocated annually.

16.3.3. Request and review faculty summaries of the activities for which they were granted PD funds.


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16.3.4. Encourage and help organize Faculty colloquia and seminars related to professional development achievements.

16.3.5. Assist with the distribution of information on PD opportunities to faculty.

17. Standing Committee on Scholarships and Awards:

17.1. The members of the Standing Committee on Scholarships and Awards are:

17.1.1. The Dean or Associate Dean – voting members.

17.1.2. Four faculty fairly representing the broad scope of the Faculty of Science and Horticulture – voting members.

17.1.3. An educational advisor – voting member.

17.2. The committee shall elect a Chair from the faculty members.

17.3. The School of Horticulture may establish its own special committee to allocate awards and scholarships exclusive to horticulture students, and to organize their own celebration event.

17.4. The Standing Committee on Scholarships and Awards shall:

17.4.1. Nominate and assign scholarships and awards to deserving students according to criteria established by the donors.

17.4.2. Nominate and receive nominations for awards, scholarships, and accolades for faculty and staff within the Faculty of Science and Horticulture.

17.4.3. Nominate past faculty, community individuals, and nationally/internationally recognized and deserving recipients for honourary degrees and professor emeritus status at convocation.

17.4.4. Perform other related duties as assigned by the Dean or Faculty Council.

SENATE


AGENDA #: 9.2

PRESENTED BY: Wade Deisman

Issue: Wilson School of Design Bylaws

For Information: At its October 6, 2014 meeting, the Senate Governance Committee reviewed the Wilson

School of Design Bylaws and recommended it to Senate for approval.

Attached: Memo and Bylaws

For Approval: THAT Senate approve the Wilson School of Design Bylaws.

Richmond Campus

MEMORANDUM

TO: Senate

CC: Lucie Gagne, Chair, Wilson School of Design Faculty Council

FROM: Carolyn Robertson, Dean, Wilson School of Design

DATE: October 16, 2014

SUBJECT: Motion to Amend Wilson School of Design Bylaws and Approval

The following revisions to the Bylaws of the Chip and Shannon Wilson School of Design were approved by the

Faculty on December 6, 2013:

Moved by Ken Hughes to adopt The Chip and Shannon Wilson School of Design Bylaws as amended,

seconded by Mark Pritchard.

All in favor, Motion Carried.

The amendments were submitted to the Senate Governance Committee in the Spring of 2014 and feedback

was received regarding clarity and consistency of wording and alignment with more recently approved

revisions of other Faculty’s Bylaws. The suggested edits did not impact the intent of the revisions. As such,

Faculty Council approved subsequent edits at the May 13th, 2014 Faculty Council meeting.

The Bylaws, as submitted with revisions have now been approved by the Senate Governance Committee,

October 6, 2014.

We ask that Senate ratify these amendments to the Wilson School of Design Bylaws, effective October 27, 2014.

Thank you.

Faculty of Design The Chip and Shannon Wilson School of Design BYLAWS

Ratified January 14, 2011, Approved by Senate January 31, 2011 Ratified December 6, 2013 by The Chip and Shannon Wilson School of Design Faculty

1 POWERS AND DUTIES OF THE FACULTY The powers and duties of the Faculty of Design The Chip and Shannon Wilson School of Design (hereafter referred to as the Wilson School of Design) are established in part by the University Act, which currently describes the Faculty as having the power and duty:

a. To make rules governing its proceedings, including the determining of the quorum necessary for the transaction of business.

b. To provide for student representation in the meetings and proceedings of the Faculty. c. Subject to this Act and to the approval of the Senate, to make rules for the

government, direction and management of the Faculty and its affairs and business. d. To determine, subject to the approval of the Senate, the courses of instruction in the

Faculty. e. Subject to an order of the President to the contrary, to prohibit lecturing and teaching

in the Faculty by persons other than appointed members of the teaching staff of the Faculty and persons authorized by the Faculty, and to prevent lecturing or teaching so prohibited.

f. Subject to the approval of the Senate, to appoint for the examinations in each Faculty examiners, who, subject to an appeal to the Senate, must conduct examinations and determine the results.

g. To deal with and, subject to an appeal to the Senate, to decide on all applications and memorials by students and others in connection with their respective Faculties.

h. Generally, to deal with all matters assigned to it by the board or the Senate, and i. to form committees, as it sees fit, for the conduct of its affairs and business, and to

empower such committees, where advisable, to report directly to the appropriate committee(s) of Senate.

A general rule made by the Faculty is not effective or enforceable until a copy has been sent to the Senate and the Senate has given its approval.

2 MEMBERSHIP OF THE FACULTY

The Membership of the Faculty of Design Wilson School of Design shall consist of: a. The Dean of the Faculty. b. The Associate Dean(s) of the Faculty. c. All those employed within the Faculty of Design Wilson School of Design as an

instructor, lecturer, assistant professor, associate professor, professor or in an equivalent position designated by the Senate.

d. The President of the University. e. The Registrar or designate who is non-voting.

The faculty of Design Wilson School of Design endorses the principle of student and staff participation in Faculty decision making and will reflect this in the constitution of its Faculty Council and Standing Committees.

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3 CHAIR OF THE FACULTY a. Chair In accordance with the University Act, the Dean is the Chair of the Faculty. b. Vice-Chair

The Chair of Faculty Council will be the Vice-Chair of the Wilson School of Design. Vice-Chairs may serve a maximum of three (3) consecutive terms.

4 MEETINGS OF THE FACULTY

a. General Rules Robert’s Rules of Order shall govern the conduct of all Faculty meetings, subject to

interpretation by the Chair. Such matters on which these Bylaws lay down specific procedures shall be excepted from the foregoing.

b. Frequency

The Faculty shall have a least two regular meetings per academic year. (e.g. first week in January and last week in August).

c. Notice of Meetings Notice of a meeting of the Faculty shall be sent to the members of the Faculty at least seven (7) days in advance of a meeting.

d. Special Extraordinary Meetings In special circumstances, extraordinary meetings may be called by the Chair, or a petition to Council from five percent (5%) of the eligible faculty as defined by Senate, or a petition to Council from a combination of a least three (3) Program1 areas through their Program Coordinators.

e. The Process of Business The agenda at regular meetings of the Faculty shall be set by the Chair.

f. Quorum The quorum for meetings of the Faculty shall be 30% twenty-five percent (25%) of the members entitled to vote.

g. Majority The majority required to pass a resolution shall be fifty percent plus one (50% plus one 1) of the members voting, of the members present and voting, except in the case of adoption of or amendments to these Bylaws, when the majority required shall be two-thirds (2/3) of the members voting of the members present and voting.

h. Open Meetings Meetings of the Faculty shall normally be open to observers. The Chair may recognize non-members on any matter of business.

i. In Camera Meetings The Faculty may decide at any time, by majority vote of those present and voting, that a whole meeting or any part of a meeting be held in camera.

j. Minutes Except for meetings, or part of a meeting, held in camera, minutes of meetings of the Wilson School of Design shall be made available to the University.

1 Program is a defined area of study that results in a terminal credential, such as a certificate, diploma, degree, or post-baccalaureate.

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k. Documents Except for documents presented during or relating to a meeting or part of a meeting held in camera, all documents presented to the Faculty shall be made available to the University. Notwithstanding this bylaw, the Chair may declare a document confidential, as per the following guidelines: a) items which are subject to solicitor/client privilege; b) items where disclosure could reasonably be expected to harm a security or

disciplinary matter; c) items where disclosure could harm KPU’s financial or economic interests; d) items relating to management of personnel or the administration of KPU and that

have not yet been implemented or made public; e) items concerning negotiations carried on, by or for KPU; f) items where disclosure could be harmful to individual or public safety; g) items where the disclosure of information could reasonably be expected to result

in the premature disclosure of a proposal or project or in undue financial loss or gain to a third party;

h) items where protection of a third party’s personal information and privacy is involved; and

i) any other item that in the opinion of the Chair is not appropriate to discuss in an open session

In this case the document shall only be presented and made available to members of the Faculty and, if appropriate, the Senate.

l. Participation

Regular (part and full time) faculty members shall be expected to serve on a least one of the Wilson School of Design’s Standing and/or Subcommittees, with no more than a three (3) year absence from committee membership.

5 REPORTING REQUIREMENT Moved to page 6

Minutes of open meetings of the Faculty will be recorded and will be distributed to the University.

6 MEMBERSHIP OF THE FACULTY COUNCIL Moved to page 4

The Membership of the Faculty Council shall consist of:

a. The Dean (voting member) b. Department Coordinators and/or Chairs. The term of each department Coordinator or

Chair on Faculty Council shall normally begin on August 1st and shall be typically three years. (In the case of Co-coordinator or Co-chair, each program has one vote.)

c. System’s Support Supervisor of the Faculty (non-voting member) d. Faculty Operations Manager (non-voting member) e. One student representative elected by Faculty Council from department nominations,

elected for a maximum of three, one year terms (voting member) f. The two Faculty Senators, as elected to Senate by the Faculty (non-voting) g. One representative from each of the Standing Sub-committees (non-voting) who may

already be a Faculty Council member 6.8 Registrar or designate

6.9 There may be additional members of the Faculty Council as approved by Senate for the purpose of governance

Senate Bylaw No. 3, Conflict of Interest, applies.

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5. POWERS AND DUTIES OF THE FACULTY COUNCIL

The powers and duties of the Faculty Council are delegated by the Faculty of Design Wilson School of Design. Unless otherwise addressed in these bylaws, the Faculty Council shall have all the powers and duties ascribed to the Faculty by the University Act, and by Board of Governors and Senate of the University.

a. Responsibilities The Faculty Council shall be responsible for the following:

i. Academic Programs. ii. Development, delivery and evaluation of Academic Programs. iii. Academic procedures. iv. Academic awards to students. v. Calendar entries. vi. Relations with professional organizations. vii. Fiscally informed decision making, including Budget review. viii. Academic planning.

b. Any recommendation to delete a program shall be sent, with a recommendation from the Faculty Council, to the Faculty, which will provide advice to the Senate, the Board, or other bodies within the University as required.

c. Any proposed changes to these Bylaws must be approved by the Faculty of Design by a two-thirds (2/3) vote of members present and voting. and, as required, by Senate.

d. Faculty Council may, by a two-thirds (2/3) vote, send any other matter to the Faculty for decision or advice.

e. Faculty Council may, by a two-thirds (2/3) vote, recommend to the Chair of the Faculty that an extraordinary meeting be called to address a matter forwarded by the Faculty Council to the Faculty for decision or advice. Barring such a Without a recommendation from Faculty Council, the Chair of the Faculty will determine whether the matter warrants an extraordinary meeting or whether it shall be added to the agenda of the next regular meeting of the Faculty.

6 MEMBERSHIP OF THE FACULTY COUNCIL The Membership of the Faculty Council shall consist of:

a. The Dean (voting member). b. Associate Dean (non-voting). c. Department Program Coordinators and/or Chairs. The term of each department

Program Coordinator or Chair on Faculty Council shall normally begin on August 1st September 1st and shall be typically three (3) years. (In the case of Co-coordinator or Co-chair, each program has one [1] vote.)

d. Two elected members of faculty. The term of faculty members shall normally begin on September 1st and typically be three (3) years.

e. System’s Support Supervisor of the Faculty (non-voting member). f. Coordinator of Communications, Events, and Professional Studies (non-voting). g. Divisional Business Faculty Operations Manager (non-voting member). h. Two (2) One student representatives elected by the Student Experience Committee

Faculty Council from department nominations, elected for a maximum of three (3), one (1) year terms (voting member having one vote between them).

i. The two Faculty Senators, as elected to Senate by the Faculty (non-voting). j. One representative from each of the Standing Sub-committees (non-voting) who may

already be a Faculty Council member. k. Registrar or designate (non-voting). l. There may be additional members of the Faculty Council as approved by Senate for

the purpose of governance

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Members of the Wilson School of Design, in their function as members of this body, do not act as delegates of the bodies or constituencies from which they are drawn, rather as members, all must endeavor to serve the interest of the entire Faculty to the best of their ability.

Senate Bylaw No. 3, Conflict of Interest, applies.

7 CHAIR AND VICE-CHAIR OF THE FACULTY COUNCIL

a. Chair of Faculty Council The Chair of the Faculty Council shall be elected annually biennially by the Faculty from among those members who have voting rights defined as recognized by the University Act. The Chair shall hold the position for a maximum of three (3) consecutive terms, and the term shall be two (2) years. Elections will normally occur at the beginning of September June.

Duties of the Chair: The Chair is a voting member of the Faculty Council. In the event of a tie, the Chair casts the deciding vote it is at the discretion of the Chair to determine how to bring the resolution to the issue.

I. The Chair keeps the work of the Council directed toward its purpose and functions.

II. The Chair conducts Council meetings and carries out such activities as voted upon by members of Council.

III. The Chair calls extraordinary meetings when requested by the Senate or when requested by forty percent (40%) of the members of Faculty Council.

IV. The Chair communicates with the faculty and professional support staff as appropriate.

V. The Chair will be a member of the Standing Committee of Academic Priorities and Planning/Budget.

VI. The chair may be removed by a majority vote of councilors present and voting at any duly called meeting of the Faculty Council.

b. Vice-Chair of Faculty Council A Vice-Chair of the Faculty Council shall be elected annually by the Faculty from among those members who have voting rights. They shall hold the position for a maximum of three (3) consecutive terms. Duties of the Vice-Chair: The Vice-Chair is a voting member of the Faculty Ccouncil and will fulfill the duties of the Chair in the Chair’s vacancy or absence and will assist in the performance of the Chair’s duties.

I. Shall serve as Chair pro-tem. II. Voting members of the Faculty Council will elect one Vice-Chair from

within the Faculty Council’s voting membership defined as recognized by the University Act. The election will normally occur in June, and the normal term will be a least two (2) years.

III. The Vice-Chair will support the work of the Standing committees. IV. The Vice-Chair will be a member of the Standing Committee on

Nominations. V. When necessary, due to vacancy or absence of the Chair and Vice-Chair,

the Dean shall assume the Chair for that meeting.

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8 MEETINGS OF THE FACULTY COUNCIL a. General Rules Robert’s Rules of Order shall govern the conduct of all Faculty Council meetings,

subject to interpretation by the Chair. Such matters on which these Bylaws lay down specific procedures shall be excepted from the foregoing.

b. Frequency

The Faculty Council shall normally have at least six (6) regular meetings per academic year.

c. Notice of Meetings Notice of a meeting shall be sent to the members of the Faculty Council at least five (5) business days in advance of a meeting. For urgent cases extraordinary meetings of the Faculty Council may be called by the Chair of the Faculty Council.

Any member who will be absent from a meeting will notify the Chair prior to the meeting. The use of alternates for voting members is permitted.

d. Special Extraordinary Meetings In special circumstances, extraordinary meetings may be called by the Chair of Faculty or the Chair of Faculty Council. Special meetings of may be called by the Dean or the Chair.

e. The Process of Business The agenda at regular meetings of the Faculty Council shall be set by the Chair. Faculty Council may by a two-thirds (2/3) vote of members present and voting to send any matter to the Faculty for a decision or advice.

f. Quorum The quorum for meetings of the Faculty Council shall be fifty percent (50%) of the members entitled to vote. Any business conducted at a meeting where there is no quorum present will be considered as unofficial and subject to ratification at the next meeting when a quorum is present. Any communication coming out of a meeting where no quorum was present shall be prefaced with a clear indication the communication is subject to ratification.

g. Majority The majority required to pass a resolution shall be fifty percent plus one (50% plus one 1) of the members present and voting, except in the case of adoption of or amendments to these Bylaws, when the majority required shall be two-thirds (2/3) of the members present and voting.

h. Open Meetings Meetings of the Faculty Council shall normally be open to observers. The Chair may recognize non-members on any matter of business.

From time to time the Faculty Council may invite guests to make presentations to Faculty Council meetings and to answer questions related to their presentations.

i. In Camera Meetings The Faculty Council may decide at any time, by majority vote of those members

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present and voting, that a whole meeting or any part of a meeting be held in camera.

9 REPORTING REQUIREMENT Minutes of open meetings of the Faculty Council shall be recorded and distributed to the University.

10 CONFIDENTIAL DOCUMENTS

All documents presented to the Faculty Council shall normally be regarded as public. Nevertheless, the Faculty Council may declare a document confidential, in which case the document shall be made available in advance only to members of the Faculty Council and, if appropriate, to the Senate. All documents deemed confidential are subject to Freedom of Information requests.

11 STANDING COMMITTEES and Ad Hoc AND AD HOC COMMITTEES of FACULTY

COUNCIL Members of Faculty shall commit to serving on a minimum number of Faculty Council committees, as set from time to time by Faculty.

a. The Faculty may make recommendations to Faculty Council for consideration regarding the delegation of business to Standing Committees and Ad Hoc Ad Hoc Committees.

b. The Faculty Council may empower such committees to report directly to the appropriate committee(s) of Senate.

c. The Faculty Council will determine the mandate for Standing Committees and Ad Hoc Ad Hoc Committees.

d. Standing Committees and Ad Hoc Ad Hoc Committees will report to the Faculty Council and will consist of members approved by the Faculty Council. Committee members need not be members of the Faculty.

e. Each Standing Committee and Ad Hoc Ad Hoc Committee is to establish operating principles to be approved by Faculty Council.

f. The Dean or designate may be a member of each Standing Committee and Ad Hoc Ad Hoc Committee.

12 STANDING COMMITTEES for FACULTY COUNCIL:

Curriculum Committee Moved down in list

Academic Planning and Priorities/Budget.

Nominations.

Curriculum Committee.

Research and Scholarship (under development).

Budget

Institutional Partnerships

Design Marketing

Students Experience.

Conduct of Business for Standing and Sub-committees of Faculty Council: a. Faculty Council shall establish such committees as the Faculty Council from time to

time may think fit and may specify the duties to be performed by such committees. b. The Dean (or designate) and the Chair of Faculty Council are recognized as voting

members of committees, as designated. c. Committees of the Faculty Council are restricted to making recommendations to the

Faculty Council, and may not assume any of the powers of the Council unless they are expressly delegated within these Bylaws. Only Standing Committees will be delegated Faculty Council authority.

d. Terms of office for Standing Committee members shall normally be two years for

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Faculty Councilors who do not sit on the Standing Committee ex-officio. e. Terms of office for student representatives, and for Standing Committee members

who are not Faculty Councilors shall normally be one year. f. Members are eligible for re-election or reappointment. g. Quorum for each committee shall be fifty percent (50%) of the total number of voting

members. h. Each committee is chaired by a member of Faculty elected by the committee for a

term specified by the committee. Until such time as a Chair is elected, the Dean or designate shall chair the committee.

i. The Chair of each committee shall be responsible for establishing the agenda, and for distributing it at least two (2) days prior to any meeting to the members of the committee.

The Faculty Council Standing Committees shall consist of: Changed the order of Committees

The Standing Committee on Academic Planning and Priorities/Budget (under development)

The Standing Committee on Academic Planning and Priorities/Budget shall report directly to Faculty Council.

The V voting members of the committee shall consist of: a. The Dean or designate. b. Chair, Faculty Council. c. One faculty representative from each department Program. d. Divisional Business Manager.

The Standing Committee on Academic Planning and Priorities/Budget shall in accordance with Vision 2018 and the KPU Academic Plan:

a. Report directly to Faculty Council. b. Advise Faculty Council on the mission, educational goals, objectives,

strategies and priorities of the Faculty. c. Advise Faculty Council on whether the establishment, revision or

discontinuance of educational programs and other curricular changes support the mission, educational goals, objectives, strategies and priorities of the Faculty.

d. Advise Faculty Council on the priorities for implementation of new programs leading to certificates, diplomas, degrees and post baccalaureates.

e. Advise Faculty Council on the establishment or discontinuance of departments Programs of the Faculty.

f. Advise Faculty Council on whether the terms of affiliation, articulation and other contractual agreements with other post-secondary institutions support the mission, educational goals, objectives, strategies and priorities of the Faculty.

g. Advise Faculty Council on processes for the development, review, implementation and communication of educational plans that support the priorities of the Faculty.

h. Advise the Faculty Council on whether the Faculty budget proposal supports the academic priorities of the Faculty.

i. Make recommendations to Faculty Council on program reviews and action plans.

j. Make recommendations to Faculty Council on how research and scholarship within the Faculty may be facilitated, in support of the Faculty’s mission, educational goals, objectives, strategies and priorities.

k. Advise Faculty Council on the establishment, revision or discontinuance of research centers, institutes, and research chairs and professorships, and other matters related to scholarship and research requiring Faculty Council

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approval. l. Establish such sub-committees as needed to fulfill the committee’s

responsibilities. m. Review submissions from each Program regarding Capital Budget,

Operational Budget and Special requests. n. Review Budget submissions to VP Academic. o. Promote reciprocal learning opportunities that foster the growth of the global

community. p. Support, promote and guide the globalization (international knowledge and

scholarship integration) of curriculum. q. Establish guidelines to examine, prioritize, and ensure appropriate resources

for international travel and placement requests. r. Promote experiences to share expertise and knowledge. s. Explore funding opportunities related to international/global learning

opportunities.

The Standing Committee on Nominations The voting members of the committee shall consist of:

a. Vice-Chair, Faculty Council b. The representative from the Wilson School of Design on the Senate

Nominating Committee (if position held) c. One (1) member of Faculty Council d. Three (3) faculty members, from different Programs in the Wilson School of

Design The Standing Committee on Nominations shall:

a. Advise Faculty Council on matters related to elections, including timelines, procedures, and appointments as required to meet the needs of the Faculty, Faculty Council, and committees of Faculty Council.

b. Ensure that nominations are made for all elections for the Faculty and for Faculty Council.

c. Where requested by Faculty Council, conduct and oversee elections for designated positions on Faculty, Faculty Council, and committees of Faculty Council.

d. Appoint or recommend members to serve on Faculty Council and committees as outlined in these Bylaws.

e. Advise Faculty Council on procedures for the solicitation, recommendation, and selection of Faculty representatives for University committees, and oversee these processes as requested by Faculty Council.

f. Advise Faculty Council on all matters related to the conduct of its business, its meetings and its proceedings.

g. Establish subcommittees as required to fulfill the Committee’s responsibilities; perform other duties as assigned by Faculty Council.

The Standing Committee on Curriculum Committee The Standing Committee on Curriculum shall report directly to the Senate Sub- committee Standing Committee on Curriculum (SSCC) and its appropriate subcommittees. The voting members of the Standing Committee on Curriculum shall consist of:

a. The Dean or designate (ex officio) b. Associate Dean (ex officio) c. The Chair of Faculty Council or Vice-Chair or designate (ex officio) d. One (1) faculty member representative or designate faculty from each

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department Program within the Wilson School of Design Faculty including at least one Faculty Council member

e. The representative(s) from the Wilson School of Design Faculty of Design to the Senate Sub- Standing Committee on Curriculum (SSCC),

f. The representative(s) from the Wilson School of Design Senate Subcommittee on Course Curriculum (SCC).

g. The Chair of Curriculum Committee (1 vote, unless occupying another position on the Design Standing committee on Curriculum as designated above).

h. One (1) student representative as elected by the Student Experience Committee. Unless otherwise permitted by Faculty Council, this student shall be declared in any credential offered by the Wilson School of Design.

i. One (1) Education Advisor (ex officio, non-voting) j. One (1) representative from the Office of the Registrar (ex officio, non-voting)

The Standing Committee on Curriculum shall: To be re-lettered a. Review and approve long-range curriculum and future program endeavors. b. Address issues relating to Admissions, Articulation, and PLA. Moved to another

location below

c. Exercise the delegated authority of the Faculty of Design’s Faculty Wilson School of Design’s Council to receive, review and approve all course curricula offered for credit by the departments, and Programs within the Faculty, and to recommend course curriculum to Senate and its appropriate Standing Committees for approval.

d. Receive and review Program Concepts and Full Program Proposals (or such equivalent submissions as come to stand in their place) for degree and non-degree programs (such as post-baccalaureate credentials, associate degrees, diplomas, certificates, and citations), collaborates consult with the Standing Committee on Academic Planning and Priorities/Budget, and report with recommendations to Faculty Council.

e. Address issues relating to Admissions, Articulation, Transfer Credit, Bridging Courses, and PLA.

f. Provide input relating to Continuing Education and Professional Studies. g. Review periodically curricular and program components including, but not

limited to, prerequisite structures, class format, credit assignment, learning outcomes, learning activities, assessment models, prior learning assessment processes, and may make such recommendations to Faculty Council as may be appropriate.

h. Ensure that all curriculum developed within the department Wilson School of design conforms to University policies and procedures and meets appropriate academic standards.

i. Ensure appropriate consultation for courses that will be seeking articulation. j. Receive and review Program concepts and Full Program Proposals (or such

equivalent submissions as come to stand in their place) for degree and non-degree programs (such as post-baccalaureate credentials, associate degrees, diplomas, certificates, and citations), collaborates with the Standing Committee on Academic Planning and Priorities, and report with recommendations to Faculty Council. Moved to another location above

k. Review the implementation of new degree and non-degree programs as required by Senate or its appropriate Standing Committee(s). Report with recommendations to Faculty Council.

l. Receive and review program revisions for degree and non-degree programs, and report with recommendations to Faculty Council.

m. Ensure that all curriculum materials are properly documented for approval and for use by other University departments (Registrar’s Office, Admissions,

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Counseling, etc.). n. Provide detailed minutes including a list of curriculum approved at each

meeting of the Standing Committee on Curriculum, for information, to by the next scheduled meeting of the Faculty Council.

o. Post approved detailed minutes of each meeting of the Standing Committee on Curriculum, for information, by the next scheduled meeting of the Standing Committee on Curriculum on the Wilson School of Design SharePoint site.

p. Ensure, where appropriate, that any external requirements for licensing, certification, and accreditation arising from degree and non-degree Programs within the Wilson School of Design are met.

q. Review periodically the committee’s mandate, composition, processes, and approval criteria and make such recommendations to Faculty Council as may be appropriate.

r. Perform other duties as assigned by Faculty Council.

13.2 Academic Planning and Priorities (under development) Changed order of this item, see

above

The Standing Committee on Academic Planning and Priorities shall report directly to Faculty Council. Voting members of the committee shall consist of:

The Dean or designate

Chair, Faculty Council

One faculty representative from each department

The Standing Committee on Academic Planning and Priorities shall: a. Advise Faculty Council on the mission, educational goals, objectives, strategies and

priorities of the Faculty. b. Advise Faculty Council on whether the establishment, revision or discontinuance of

educational programs and other curricular changes support the mission, educational goals, objectives, strategies and priorities of the Faculty.

c. Advise Faculty Council on the priorities for implementation of new programs leading to certificates, diplomas and degrees.

d. Advise Faculty Council on the establishment or discontinuance of departments of the Faculty.

e. Advise Faculty Council on whether the terms of affiliation, articulation and other contractual agreements with other post-secondary institutions support the mission, educational goals, objectives, strategies and priorities of the Faculty.

f. Advise Faculty Council on processes for the development, review, implementation and communication of educational plans that support the priorities of the Faculty.

g. Advise the Faculty Council on whether the Faculty budget proposal supports the academic priorities of the Faculty

h. Make recommendations to Faculty Council on program reviews and action plans. i. Make recommendations to Faculty Council on how research and scholarship within

the Faculty may be facilitated, in support of the Faculty’s mission, educational goals, objectives, strategies and priorities.

j. Advise Faculty Council on the establishment, revision or discontinuance of research centres, institutes, and research chairs and professorships, and other matters related to scholarship and research requiring Faculty Council approval.

k. Establish such sub-committees as needed to fulfill the committee’s responsibilities.

13.3 Budget: (under development) “Budget” Added to Academic Planning and Priorities/Budget above The Standing Committee on Budget shall report directly to Faculty Council. The voting members of the Standing Committee on Budget shall consist of :

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Operations Manager for the Faculty of Design

One representative from each department (may be a Faculty Council member)

Systems Support Supervisor

The Standing Committee on Budget shall: a. Report to Faculty Council. b. Review submissions from each program regarding Capital Budget,

Operational Budget, and Special requests. c. Review budget submissions to VP Academic.

13.4 Institutional Partnerships: (under development) Deleted Committee The Standing Committee Institutional Partnerships shall report directly to Faculty Council.

Voting members of the committee shall consist of:



One faculty representative from each department engaged in international experiences

The Standing Committee on Institutional Partnerships shall:

a. Explore opportunities for student exchanges, international recruitment and national and international partnerships.

b. Participate in the development of funding proposals related to national and international exchanges (e.g. Mobility grants).

c. Work with the office of International Programs and Exchanges as required. d. Advise departments regarding articulation agreements and partnerships prior

to submission to Senate for approval.

13.5 Design Marketing Deleted Committee The Standing Committee on Design Marketing shall report directly to Faculty Council.

The voting members of the committee shall consist of:

Operations Manager for the Faculty of Design

One staff or faculty representative from each department

One staff representative from the Office of the Dean

One faculty representative of the Faculty


The Standing Committee on Marketing shall: a. Review requirements and determine needs and participation in events at

Kwantlen and within the Faculty of Design (e.g. Grad Shows, Portfolio Review Day, Open House, etc.).

b. Develop and coordinate publicity and advertising requirements for each program as well as the Faculty of Design.

c. Develop and coordinate marketing (public information) needs in consultation with Kwantlen’s Marketing department.

d. Develop and coordinate opportunities to enhance the student experience and campus life for the Faculty of Design.

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The Standing Committee on Research and Scholarship (Under development)

13.6 Student Experience: (under development)

The Standing Committee on Student Experience The Standing Committee on Student Experience shall report directly to Faculty Council. The V voting members of the committee shall consist of:

a. The Dean or designate. b. Chair, Faculty Council. c. The student representatives from Faculty Council. d. One student representative from each program.

The Standing Committee on Student Experience shall:

a. Develop opportunities for interaction between students in the Faculty of Design Wilson School of Design.

b. Provide recommendations that will enhance student retention and success. c. Provide recommendations regarding the registration and admission

experience. d. Develop and coordinate opportunities to enhance the student experience and

campus life for the Faculty of Design Wilson School of Design.

13. MISCELLANEOUS Annual Report The Chair of Faculty Council will provide a report of the activities of the Faculty Council annually to the Faculty.

Amendment These Bylaws may be adopted and amended by a two-thirds (2/3) majority of members present and voting at any meeting of the Faculty, upon one (1) month’s prior written or email notice to all members of Faculty.

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SENATE


AGENDA #: 10.1

PRESENTED BY: Don McGonigal

Issue: Senate Nominating Committee

For Information: At its October 27, 2014 meeting, the Senate Nominating Committee made the following recommendations for membership to Senate Standing Committees:

For Approval: THAT Senate approve the following as members of Senate Standing Committees:

Senate Governance Committee

Connie Klimek, Senator / Faculty of Health Senate Nominating Committee

Brenda Snaith, Senator / Wilson School of Design

Senate Standing Committee on Library Ulrike Kestler, Librarian / Library

Senate Standing Committee on Policy Review

Connie Klimek, Senator / Faculty of Health Senate Standing Committee on Program Review

Celia Brinkerhoff, faculty member / Library

Senate Standing Committee on University Budget Robert Wood, Senator / School of Business

SENATE


AGENDA #: 10.2


Issue: Appointment of Search Advisory Committee for Associate Dean, Academic and Career Advancement

For Information: In accordance with the Search Advisory, Appointment and Re-appointment of Senior Academic Administrator Positions Policy and Procedures (HR20), the following members of the Search Advisory Committee for the Associate Dean, Academic and Career Advancement have been appointed by administration, the Board of Governors and the respective unions:

Chair: Patrick Donahoe/Dean, Faculty of Academic and Career Advancement

Two regular faculty members appointed by the Kwantlen Faculty Associate Diane Walsh/Academic and Career Preparation Barbara Thomas-Bruzzese/Access Programs for People with Disabilities

One student majoring in an ACA program, appointed by the Kwantlen Student Association

TBD One regular BCGEU member from the Faculty of ACA, appointed by the BCGEU

TBD

Senate is responsible for appointing the remaining up to six faculty members and one student representative on the Search Advisory Committee.

For Approval: THAT Senate rescind the appointment of the following:

Elly Morgan/Career Choices and Life Success Nicole Soles/Access Programs for People with Disabilities Margaret Zmudzka-Bajerski/Academic and Career Preparation Sherry Schoenberg/Academic and Career Preparation Moira de Silva/English Language Studies Lesley Hemsworth/English Language Studies

and appoint the following to the Search Advisory Committee for Associate Dean, Academic and Career Advancement:

Up to a maximum of six regular faculty members to ensure representation by the Faculty of

Academic and Career Advancement Colleen McGoff Dean / Academic and Career Preparation Melissa Swanink / English Language Studies Ronnie Skolnick / Academic and Career Preparation Chris Traynor / Academic and Career Preparation Tanya Boboricken / Academic and Career Preparation Alexa Karapanos / English Language Studies

One student majoring in an ACA program TBD

SENATE


AGENDA #: 10.3


Issue: Appointment of the Academic Plan Implementation Task Force

For Information: Pursuant to the Provost’s memo of September 5, 2014, the Academic Plan Implementation Task Force will consist of one faculty member from each Faculty.

For Approval: THAT Senate appoint the following faculty members to the Academic Plan Implementation Task Force:

Mark Diotte / Faculty of Academic and Career Advancement

Janine Hatfield / Faculty of Health Robert Dearle / Faculty of Arts Anita Braaksma / School of Business Takashi Sato / Faculty of Science and Horticulture

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SENATE


AGENDA #: 10.4


Issue: Appointment of Search Advisory Committee for Associate Vice President, Research

For Information: In accordance with the Search Advisory, Appointment and Re-appointment of Senior Academic Administrator Positions Policy and Procedures (HR20), the following members of the Search Advisory Committee for the Associate Vice President, Research have been appointed by administration, the Board of Governors and the respective unions: Chair: Sal Ferreras – Provost and Vice President, Academic Five regular faculty members appointed by the Kwantlen Faculty Association.

Seema Ahluwalia / Faculty of Arts Betty Cunnin / Faculty of Science and Horticulture Lida Blizard / Faculty of Health Jeffrey Shantz / Faculty of Arts Ann Marie Davison / Faculty of Science and Horticulture

One student Board member appointed by the Board

TBD One student appointed by the Kwantlen Student Association

TBD One regular BCGEU staff member, appointed by the BCGEU

TBD One excluded support staff employee, appointed by the Chair

TBD One senior administrative officer of the institution appointed by the Chair

TBD Two Deans chosen by their peers

TBD

Senate is responsible for appointing the remaining up to three faculty members to ensure all the Faculties are represented, and one student Senator representative on the Search Advisory Committee.

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At its September 29, 2014 meeting, Senate approved the following nominations:

Tom Westgate/Faculty of Trades and Technology Michelle Nakano/Faculty of Science and Horticulture Gaurav Kumar/Student Senator

For Approval: THAT Senate approve the following additional faculty member of the Search Advisory

Committee for Associate Vice President, Research:

Jackie Quigley / Faculty of Academic and Career Advancement

SENATE


AGENDA #: 12

PRESENTED BY: Tally Wade

Issue: Senate Standing Committee on Library (SSCL)

For Information: SSCL met on September 24, 2014.

The Committee welcomed Wendy Maxwell from the University Secretariat, to the meeting

replacing Olu Akinwumi.

Library Loan Procedures for Employees

There was a discussion regarding a problem with library materials not being returned by

employees. There are currently 32 employees with long overdue materials, 7 of whom no

longer work at KPU. The committee discussed strategies to move forward in the future to

ensure that library materials are collected in an expedient manner. The committee agreed

that offsite access to the library be restricted, and then subsequent options will be taken to

each faculty council for input.

University Librarian’s Report

The committee was updated on a number of items:

The Library openings during Spring semester exams was very successful, and will likely be

done again during the Fall semester exam period as well. Sunday and evening hours have

been increased, with a budget increase. The budget increase was one time only and an

ongoing request will be put in the 2015/16 budget.

Addition of the Canadian Public Policy Collection has increased the number of available e-

books. The Library now has approximately 50% in hard copy and 50% e-books in its

collection. E-journals have increased substantially, and print copies are decreasing as they

are converted to digital subscriptions. Hard copies of journals are tracked when they are

borrowed and that information helps inform the decision to move specific titles from print

to digital.

Open Education Resources are becoming increasingly popular and the library has developed

three subject guides to help students and faculty locate them. INSTL hosted a session

yesterday on adapting and adopting open textbooks.

A number of the university librarians have been active making presentations at a variety of

conferences on behalf of KPU. Todd continues to be busy with a number of committees and

meetings representing KPU.

Proposed Budget Requests

The University Librarian distributed a budget document. It is mainly a status quo budget

with the following placemarkers for items that need to be retained:

Langley Campus library requires extensive renovations.

Collections dollars are needed for new courses that are going to be online, as well

as maintaining existing serials. The latter is affected by the changing value of the

Canadian Dollar.

Increased library hours have led to an increase in auxiliary staff hours.

New equipment is required, such as a detection gate in Langley.

Some ageing barcode scanners need to be replaced.

It was noted that new programs for accreditation consider Library resources and the related

budget implications as part of the program review process.

Kwantlen Open Resource Access (KORA) Institutional Repository Update

Todd Mundle presented an update on KORA, following its initial verbal launch at KPU day.

The repository is capable of collecting and preserving a wide range of digital works created

by, or on behalf of the University, its faculty, staff, students and affiliated partners. Digital

images of artwork and fashion show videos, for example could be included. The Library staff

are working on developing guidelines, which will include technology issues and copyright

implications.

SENATE


AGENDA #: 13

PRESENTED BY: Kim Rose

Issue: Senate Standing Committee on Policy Review Report

For Information: SSCPRev met on October 20, 2014 and considered the following:

Consultation during Policy Blog Posting: Priority and Scheduling of Registration Policy and Procedures Consultation for Academic Impact Employee Code of Conduct Respectful Workplace Policy and Procedures Conflict of Interest Policy and Procedures Use of University Property Policy and Procedures Protected Disclosure Policy and Procedures

Comments gathered during these consultations will be posted to the Policy Blog.

SENATE


AGENDA #: 16


Issue: Election Results and Senator Resignation

For Information: Election Results

The University Act Sec 16 (1) states:

“The registrar must report the results of the election to the senate at its first meeting following the election.”

The following senators were acclaimed at the close of the nomination period (October 1,

2014):

Faculty of Health Connie Klimek

Wilson School of Design Brenda Snaith

No nominations were received for the Faculty of Business. Therefore the seat was declared vacant effective October 1, 2014. Senator Resignations

The University Act Sec 36 (6) states:

“The secretary of the senate must enter a declaration of the vacancy in the minutes of the senate.” Wade Deisman has tendered his resignation from Senate effective November 1, 2014.

SENATE


AGENDA #: 17


Issue: Approval of Graduates to October 27, 2014

For Approval: THAT Senate approve the graduates to October 27, 2014.

Graduates for Senate SENATE MEETING: Monday, 27-Oct-2014

Graduates from the Faculty of Arts Baccalaureate Degree Bachelor of Arts - General Studies Melissa Madeleine Ridley Bachelor of Arts - Major in Criminology Lifu Zhang Bachelor of Arts - Major in Psychology, Minor in Criminology Rupinder Kaur Sidhu Associate Degree Associate of Arts Degree in Creative Writing Claire Suzanne Munro With Distinction Associate of Arts Degree in Criminology Sharendeep Bains Sukhjot Kaur Josan Bilawalpreet Singh Makkar Associate of Arts Degree in Economics Yan Zhu Associate of Arts Degree in Political Science Mason Samuel Parkes Diploma Diploma in Arts Breanne Marie McLeavy Diploma in Criminology Deborah Tumale Paclaon Diploma in General Studies Yi Shi Jasmine Kaur Sudhan YiFeng Yuan Diploma in Music - General Studies Braeden Patrick Kaliciak Diploma in Music - Vocal Performance Nicola Emily Davies With Distinction Certificate Certificate in Arts Felicity Ann Matthews Certificate in Special Education Teacher Assistant Naomi Ruth Falk With Distinction Aleisha Georgie-anna Holmes Lisa Joy Robins With Distinction

Graduates from the Faculty of Business Baccalaureate Degree Bachelor of Business Administration in Accounting Humaira Ali Bachelor of Technology in Information Technology, Cooperative Education Option Arshdeep Singh Bhathal Diploma Diploma in Accounting Miaoshan Chen Melissa Heather Pye Tosa Rusimovici Jason Sanghera With Distinction Tony Enrique So Chou Diploma in Business Administration Yi Fan Zhou Diploma in Business Management Alicia Louise Lino Diljot Waraich Diploma in Computer Information Systems Louie Daniel Herman Farol Diploma in General Business Studies Rachel Lee Nagy Amandeep Singh Sidhu Shandeep Singh Certificate Certificate in Business Management Steven Gregory Rowe Jasmine Kaur Sudhan Certificate in Legal Administrative Studies Alexa Rhae Donskey Grace Elizabeth Robbins With Distinction Jenny Louise Scott With Distinction

Graduates from the Faculty of Science and Horticulture Certificate Certificate in Applied Science Kyle John Vander Horst

Graduates from the Faculty of Trades and Technology Certificate Certificate in Automotive Service Technician Lucas Canale With Distinction Kevin Chung Jordan M Coquelle With Distinction David Shawn Cortez

Andrew Christopher Doran-Bowing With Distinction Iran Singh Johal With Distinction Bradley Lenglet With Distinction Gurvinder Singh Narwal With Distinction Jae-Won Park With Distinction Sajan Parmar With Distinction Manoj Ramakrishna Kurup With Distinction JR Reyes With Distinction Certificate in Computer Aided Design and Drafting - Mechanical Tabreez Naveed Azad Certificate in Welding Foundation Ryan Anderson With Distinction Jordan Alex Brennan Nicolaas John Brown Brady Curtis Dienstbier With Distinction Shawn Walter Green With Distinction Riun Johon Johnston With Distinction William Robert Johnston With Distinction Devon Matthew Lang Anthony Sidney Linteris With Distinction William Z Ma With Distinction Kevin David Mackenzie With Distinction Quinn William Merriman Colton Myles Muench-Parsons With Distinction Spencer Werenka With Distinction Kevin Wiens With Distinction Daniel Peter Wilson Terence Yates Citation Citation in Computer Aided Design and Drafting (High School Partnership Program) Emily Georgia Cameron With Distinction

Jessica Faith Clow With Distinction Aaron Josh Legaspi With Distinction Austin Hardeep Maan With Distinction Justin Harjot Maan With Distinction Justin Moore With Distinction Saul Jonah Sutherland With Distinction Oudannette Yim With Distinction