seminole county public schools 2015-2016 wellness champions’ · seminole county public schools...

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Seminole County Public Schools

2015-2016 Wellness Champions’

Survival Guide

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Welcome Wellness Champion!

Thank you for agreeing to serve as a Wellness Champion for the 2015-2016 school year.

The District and the dedicated Cigna team are excited to be working with you to continue to

help create a work environment that promotes and encourages healthy lifestyle behaviors

for improved health and well-being.

This survival guide has been created as an aid to assist you as an SCPS Wellness Champion.

We hope that this guide will help you better understand your role, set the foundation, and

provide you with the tools you need to be successful for the school year.

The guide includes the following information:

How to be Successful in Your Role as a Wellness Champion

Responsibilities and Expectations of a Wellness Champion

How to earn your Wellness Champion reward

How to Use Your Wellness Fund

Calendar of Events

Communication Plan

District Wellness Challenges

Cigna Wellness Resources

Cigna Onsite Health Coach

Frequently Asked Questions (FAQs)

We look forward to the exciting wellness activities you plan and implement for the 2015-

2016 school year as you work in collaboration with the Employee Benefits Department, the

Cigna team, and your colleagues.

Lastly, we hope that you find it rewarding to not only improve your health and well-being but

your co-workers as well.

SCPS Wellness Committee and Employee Benefits Department

Table of Contents

Table of Contents

Sterling Park – 1st Annual Kickball Game

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Table of Contents

How to be Successful in Your Role as a Wellness Champion……………………………………… 4

Responsibilities and Expectations of a Wellness Champion………………………………………. 5

How to Earn Your Wellness Champion Reward……………………………………………………….. 6

How to Use Your Wellness Fund……………………………………………………………………………….. 7

Calendar of Events……………………………………………………………………………………………………. 8

Communication Plan………………………………………………………………………………………………… 9

Wellness Challenges……………………………………………………………………………………………….. 11

Cigna Wellness Resources………………………………………………………………………………………… 14

Cigna Onsite Health Coach……………………………………………………………………………………….. 16

Ideas to Boost Wellness at Your Site………………………………………………………………………… 17

Frequently Asked Questions (FAQs)………………………………………………………………………….. 18

Appendix

Wellness Champion Directory

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How to be Successful in Your Role as a Wellness Champion

To be successful as a Wellness Champion, you MUST:

Have a sincere desire to help fellow co-workers enhance their quality of life

and health.

Be a motivator.

Be a messenger.

Be committed to the success of your worksite’s wellness program as well as

the District’s wellness program.

Be creative in increasing employee participation in wellness events.

Be willing to serve for at least 1 full school year.

“Carillon Cooks!” Healthy Cooking Class

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Wellness Champion Responsibilities and Expectations

1. Serve as a liaison between the staff at your location and the District’s Employee Benefits

Department to provide feedback and ideas.

2. Encourage participation in and awareness of healthy behaviors.

3. Plan and implement a wellness activity at your worksite.

4. Form a wellness committee that includes you, and other colleagues such as the school

nurse, food services representatives and administrative representative.

5. Be an advocate for the District’s Wellness Program to drive participation in wellness

events, such as the District’s onsite biometric screenings, onsite flu shot events, and

onsite health coaching.

6. Promote wellness program activities among co-workers. Communicate in

departmental/staff meetings, send emails, etc.

7. Share outcomes and accomplishments with the District. Begin keeping a record book of

your activities that includes pictures, participant satisfaction in the wellness activities,

the total number of employees participating in the individual wellness activities, and the

winners of the individual wellness activities.

8. Serve as a Wellness Champion for 1 or more years.

9. Have FUN and ENJOY yourself!

Partin Elementary – “The Rising 5k”

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How to Earn Your Wellness Champion Reward

Wellness Champions may earn up to $300 by being the Wellness Champion for

their site during the 2015-2016 school year and completing the following three

actions!

Activity Criteria Reward

1. Be an active Wellness

Champion for the 2015-2016

school year

Distribute all communication

pieces emailed to you in a timely

fashion.

$100

2. Develop an onsite wellness

committee at your worksite

Submit the following documents

to [email protected] in

one email:

Committee member

directory detailing their

area of responsibility;

Dates/times the

committee meets; and

One meeting agenda.

$100

3. Plan and implement an onsite

wellness event or seminar

Submit the following information

to [email protected] in

one email:

Event title and purpose;

Event location, date and

time; and

# of participants (identified

winners if applicable).

$100

Total Available: $300

gift card

mailto:[email protected]


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How to Use Your Wellness Fund Allowance

Approved Uses:

Rewards for Wellness Activity/Challenge Participation

o Gift Cards (Target, Wal-Mart, Sports Authority, etc.)

o Team T-shirts, hats, water bottles

o Raffle items to be raffled off at wellness activities – Examples: NutriBullet, FitBit,

Fitness DVDs, Gift Cards

Wellness Seminars or Lunch n’ Learns

o Payment towards fitness instructors to host onsite fitness classes

o Payment to a community wellness speaker (nutritionist, doctor, nurse, etc.)

o Raffle prizes to give out at the event or giveaways for attendees

o Healthy snack/meal for participants (no cakes, cookies, junk food, pizza etc.

please)

o Printing costs for promotional materials

Materials for Wellness Challenges

o FitBits

o Pedometers

o Fitness DVDs

o Print cost for promotional materials – flyers, posters, letters, etc.

Allowance should NOT be used for:

Food at Faculty/Staff Meetings

School or Classroom Supplies

Giveaway items not related to Wellness Activities/Challenges

Parties or Celebrations not related to Wellness

Off –site activities or programs

Gym Memberships

Fitness Equipment

Please keep all receipts on file!

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Calendar of Events*

October – Breast Cancer Awareness Month

Recommended Cigna Onsite Seminar: Reduce Your Cancer Risk

November – American Diabetes Month

Recommended Cigna Onsite Seminars: Insulin Resistance and Metabolic Syndrome

Preventing Diabetes

Recommended Wellness Challenge: Strive For Five**

December – Healthy Eating through the Holidays

Recommended Cigna Onsite Seminars: Holiday Survival

Healthy Substitutes

January – New Year, New You!

Recommended Cigna Onsite Seminars: Resolution Revolution

Exercise for Busy Bodies

Recommended Wellness Challenge: Resolution Revolution

February – American Heart Month

Recommended Cigna Onsite Seminars: Raising a Heart Healthy Family

Heart Attack and Stroke

March – Preventive Health Awareness

Recommended Cigna Onsite Seminars: Doc Talk

Age to Age

Recommended Wellness Challenge: Healthy Bingo

April – Stress Awareness Month

Recommended Cigna Onsite Seminars: Stressbusters

No Time like the Present

Recommended Wellness Challenge: Make Fitness Fun

May – Physical Fitness and Sports Month

Recommended Cigna Onsite Seminars: Best Moves for Faster Weight Loss

Dispelling Exercise Myths

Recommended Wellness Challenge: Make Fitness Fun

*Dates are subject to change.

** For more information on the wellness challenges, please see pages 14-15

of this guide.

Onsite Seminars can be scheduled through your Cigna Onsite Health Coach.

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2015-2016 SCPS Wellness Champ Communication Calendar

Month Action Item Medium

October Monthly VitaMin - Sleep and Your Health newsletter,

eCard

Health Observance eCard - Breast Cancer Awareness Month eCard

Plan Utilization – myCigna.com Cost and Quality Tools email, flyer

Health Promotion Campaign – Breast Cancer Awareness/Flu

Shots eCard, flyers,

posters

Cigna Program Promotion - TheraCare flyer

November Monthly VitaMin - Lift that Weight Off Your Shoulders

newsletter,

eCard

Plan Utilization - Know Before You Go! (ER, UC, CCC)

Health Promotion Campaign – National Diabetes Month flyer and

Great American Smokeout

eCard

Cigna Program Promotion – Chronic Condition Health Coaching

eCard, flyer,

newsletter post

December Monthly VitaMin - Gift-giving Made Healthy

newsletter,

eCard

Plan Utilization – Pocket the Savings

eCard, flyer

Health Promotion Campaign - Healthy Eating Campaign (health

eating during the holidays, stress relief, etc.)

eCards, flyers,

poster

Cigna Program Promotion - 24 HIL eCard

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January Monthly VitaMin – Powerful Steps for Cancer Prevention

newsletter,

eCard

Plan Utilization – National Labs

eCard, flyer

Health Promotion Campaign – New Year, New You!

eCard, flyers,

posters

Cigna Program Promotion – Lifestyle Management Programs eCard

February Monthly VitaMin – Getting Your Care at the Right Place and Time newsletter,

eCard

Health Observance eCard – American Heart Month eCard eCard

Plan Utilization – myCigna reminder email, flyer

Health Promotion Campaign – Hypertension eCard, flyers,

posters

Cigna Program Promotion – Chronic Condition Coaching Programs eCard

March Monthly VitaMin - A Gut Check on Probiotics and Dairy

Consumption

newsletter,

eCard

Plan Utilization – Importance of Preventive Care

Health Promotion Campaign – Know Your Numbers eCard, flyers,

posters

Cigna Program Promotion – Health Assessment Reminder eCard, flyer,

newsletter post

April Monthly VitaMin – Financial Health newsletter,

eCard

Plan Utilization – Know Before You Go!

eCard, flyer

Health Promotion Campaign – Men’s and Women’s Health

Campaign

eCards, flyers,

poster

Cigna Program Promotion – Stress Management Program eCard, flyer

May Monthly VitaMin – Mental Health Support newsletter,

eCard

Plan Utilization – Cigna Home Delivery Rx

eCard, flyer

Health Promotion Campaign – Physical Activity Campaign and

Mental Health eCard

eCards, flyers,

poster

Health Observance eCard – Mental Health eCard eCard

Cigna Program Promotion – Cigna EAP flyer

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District Wellness Challenges

Four employer-sponsored wellness challenges are planned to be implemented across the

entire district in the Fall and Spring 2015-2016. These challenges are not intended to

replace any challenges that may already be planned by Wellness Champions at the

individual worksites, rather these challenges are being offered as an additional health and

wellness activity in which the entire district could collectively participate and compete

against one another within the same timeframe.

November Recommended Challenge #1: Strive for 5

• Event planning and promotion: October 2015

• Event dates: November 2 – December 28, 2015

Challenge overview:

o Eight-week program is designed to help participants improve their nutritional

habits by consuming more fruits and vegetables each day. A diet rich in

vitamins, minerals and fiber is essential to good health and can:

o Decrease risk for diseases like cancer, diabetes, heart disease and

stroke

o Increase energy levels

o Greatly improve overall health

o The following materials are included with the program for promotional use:

o Presentation to introduce the program to participants and/or potential

participants

o Poster to advertise and promote the program to potential participant

o E-cards (8) to send to participants to encourage and motivate them

throughout the program

o For participants:

o Fact Sheet that provides helpful tips and guidance to succeed in the

program

o Tracking Tool to log activities and points

Wellness Champion responsibilities:

1. Promote challenge. Promotional materials will be provided.

2. Serve as Point of Contact at worksite to answer questions, coordinate staff,

distribute pedometers

3. Serve as challenge leader

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January Recommended Challenge #2: Resolution Revolution

Event planning and promotion: December 2015

Event dates: January 11 - February 19, 2016

Challenge overview:

o This six-week, points-based program is designed to help participants improve

their overall health by practicing healthier lifestyle choices every day. The

program focuses on four key areas: nutrition, fitness, sleep and relaxation.



participants

o Poster to advertise and promote the program to potential participants



o For participants:


program

o Tracking Tool to log activities and points




distribute and receive tracking tool.

3. Serve as challenge leader.

March Recommended Challenge #3: Healthy BINGO

Event planning and promotion: late February 2016

Event dates: March 1-March 31

Challenge Overview:

o Healthy Bingo is a month-long challenge designed to encourage you to try a

variety of activities to improve your well-being. This is a fun way to experience

and learn new ways to live a healthier, happier lifestyle.


o Cover Letter introducing the challenge


o E-cards(4) to send to participants to encourage and motive them


o For participants:

o BINGO card and instructions



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April - May Recommended Challenge #4: Make Fitness Fun

Event planning and promotions: March 2016

Event dates: April 4 – May 25

Challenge Overview:

o This eight-week program is designed to teach participants simple ways to get

fit and have fun doing it. In just a few minutes a day, participants will see how

improving fitness levels can help them:

o Manage their weight

o Reduce stress

o Increase energy levels

o Improve quality of life



participants




o For participants:


program

o Tracking Tool to log daily physical activity






Hamilton Steppers (Winning Team) – Hamilton Elementary

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Cigna Wellness Resources

Seminole County Public Schools has partnered with Cigna to implement a health

improvement program that incorporates services designed for the healthy population, those

at risk, those with chronic illness, and the acutely ill. Program offerings include the following:

myCigna - This personalized, confidential website grants members access to

interactive health tools. Members also have access to decision-support tools and an

online health library. Members can track their claims (including their fund balance),

find in-network providers/facilities, look up the cost of procedures and medications,

and track their wellness incentive progress. The site also provides personalized

Health Trackers—graphic tools for tracking important health measurements over

time. Members can also access myCigna via a mobile app (iOS and android).

Health Assessment - Cigna’s online health assessment helps members identify

potential health risks and steps to leading a healthier life.

24-hour Health Information Line - Cigna’s health information line provides

convenient, toll-free 24-hour access to RNs for answers to health questions,

assessment of current symptoms, self-care recommendations, and triage to the

appropriate level of care, when needed.

Healthy Rewards® Discount Program - Cigna offers discounts on programs and

services designed to help you enhance your health and wellness. The offers include

brand names such as Jenny Craig®, Pearle Vision®, Curves®, drugstoreTM, and

more. The Healthy Rewards program can be found on myCigna.com.

Cigna Health Coaching (Telephonic and Online)- Cigna provides healthy and at-risk

members with one-on-one coaching from a health advocate (nurse, health educator,

behavioral clinician, or nutritionist) for six health topics/conditions, including

hypertension, hyperlipidemia, healthy eating, physical activity, prevention, and pre-

diabetes. Predictive modeling and other identification sources also allow health

advocates to coach members coping with one of several preference-sensitive care

conditions. Outreach for identified potential gaps in care related to hypertension and

hyperlipidemia is part of this program.

Healthy Pregnancies Healthy Babies® Maternity Education - This voluntary prenatal

service offers expectant parents educational materials from the March of Dimes®

and toll-free access to information and nurse support.

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Onsite Health and Wellness Screenings - Biometric screenings for cholesterol,

glucose, blood pressure, BMI, and body fat, followed by coaching relevant to each

member’s results. The intent of the one-on-one coaching session is to educate

members about their current and potential health risks and to motivate them to take

action to modify and change their behaviors in order to minimize those risks.

Flu Clinics - Onsite flu clinics are scheduled to meet the needs of employees. The

goal of Cigna’s onsite flu clinic program is to provide an easily accessible and

convenient way for employees to learn about the flu, understand the risks of the flu,

and take action by getting the flu vaccination.

Lifestyle Management Programs for Stress Management, Weight Management and

Tobacco Cessation - Behavioral health clinicians deliver personalized phone- and

web-based coaching for tobacco cessation, weight management and stress

management. Together, coaches and members develop and maintain customized,

goal-oriented behavior modification plans. The telephone model offers one-to-one

contact with a wellness coach who provides personalized, motivational support. The

online model offers secure, convenient information for members who prefer to work

independently.

My Health Assistant Online Coaching Programs - My Health Assistant is a suite of

online coaching programs built on the concept of small steps leading to larger

changes over time. Powered by WebMD, My Health Assistant delivers a robust and

personalized experience. Customers select the health goal or goals they would like to

tackle, choose activities to incorporate into their plan, and check in regularly to

record their successes. The activities serve to build habits and lay the groundwork

towards achieving their goals. Customers would access My Health Assistant through

mycigna.com – there are coaching programs for nutrition, physical activity, positive

mood, weight management, among many others!

Your Health First – Chronic Condition Coaching - CIGNA’s enhanced solution for the

chronic population, was designed to support the individual in improving their overall

health, not just their chronic condition. Your Health FirstSM delivers a total health

management approach by combining the best practices of traditional chronic care

management capabilities with enhancements to the clinical design and customer

experience. This solution focuses on customers with one or more of 16 major chronic

conditions with over 35 health issues.

Onsite Health Coach – a highly skilled, dedicated worksite resource. Responsibilities

include but are not limited to face-to-face individualized coaching directly with

employees and oversight and coordination of promotional activities.

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Cigna Onsite Health Coach

The Cigna Onsite Health Coach is a dedicated, local resource available to Seminole County

Public School employees. The Onsite Health Coach is available to provide one-on-one, 30-

minute health and wellness coaching sessions at the worksite.

The Onsite Health Coach does not replace a primary care doctor or provide medical

treatment and/or chronic disease management. For individuals known or identified as

candidates for chronic disease management for high blood pressure, diabetes, asthma or

depression the Onsite Health Coach will educate the individual and refer them to the

appropriate clinical disease management program/resource.

Onsite Health Coaching Lifestyle Topics

Nutrition

Physical Activity

Wellness Education

High Blood Pressure

High Cholesterol

Maternity

Benefits Navigation

Onsite Wellness Promotion

Support 1 annual biometric event

Support health assessment completion

Deliver onsite group seminars

Deliver annual workshop

Support 1 annual flu shot clinic event

Support 1 annual employer-sponsored wellness challenge

Onsite Activities

Staff a monthly “Stop By” booth theme that is specific to each month

Monitor and manage bulletin board topic of the month

Engage employees to establish coaching referral

Work with dedicated Cigna account team

Attend District’s Wellness Committee meetings

To refer a co-worker for health coaching or to arrange to have an onsite

group seminar at your worksite, please contact the Cigna Onsite Health

Coach, Julie Slocum, at 407-320- 0328.

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Ideas to Boost Wellness at Your Site:

Have a fitness instructor (yoga, Pilates, jazzercise, etc.) or boot camp provider come

to your school once a week to conduct onsite fitness classes after school.

Have a monthly salad day at your site. Pick a day each month and place a sign-up

sheet in the break room. Each peer can sign up for one item to bring to add to a

salad. It’ easy, fun and an inexpensive way to enjoy a healthy lunch.

Advertise a local charity run or walk and work to organize a team to participate from

your site.

Host onsite health seminars! Julie Slocum, RN, CCM, your Cigna health coach, can

lead many health-related seminars on many nutrition and health topics. Host the

seminar after or before the work day begins and provide a healthy snack to those

who join!

Work with your administration or manager to highlight one peer per month who has

participated in a Wellness related activity or achieved a personal Wellness goal. Have

your peers email you nominations and then recognize one or two winners each

month. Provide the winners with gift cards.

Organize a site walking club! Get your peers together for a walk around the site either

before or after the work day. Use your wellness allowance to have t-shirts and/or

water bottles made to identify walkers!

Ask your administration or manager for some time during certain group meetings to

highlight Wellness Achievements at your site and give out information on the District-

wide challenges.

Use your Wellness allowance to purchase small gym equipment for the break room –

light hand weights, resistance bands, kettle bells, or floor mats. Use of this during

breaks or after school can help improve not only physical fitness, but stress relief!

Hagerty High – “21 Day Fix”

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Frequently Asked Questions

1. Who do I report to?

Answer: All inquiries should be directed to [email protected].

2. How much time do I need to commit to being a Wellness Champ?

Answer: The time you dedicate to complete tasks as a Wellness Champion may vary

from one hour to five hours per week. The more time you spend to properly prepare

and plan for health and wellness activities the more successful your event will be.

When you begin your planning process consider the following things:

Topic/Type of event: talk with or survey your co-workers to learn what

activities they would be interested in participating in or what health topic they

would want to learn more about.

Create a calendar of events/timeline: determine how many activities/events

you would like to implement per year and when based on you and your co-

workers availability to avoid planning events around holidays, planning

periods, etc.

Planning team: who will you include on your planning team that will help you

implement the activity?

Budget District Allocation: how much money should be allocated to this

activity that includes rewards/incentives, participant resources/tools,

communication materials (flyers, posters), etc.

Promotion/Communication: how do you plan to promote the activity/event?

How far in advance do you plan to promote the event?

Evaluation: When implementing any event you want to know whether or not it

was implemented as planned, participants were satisfied with the program

offering, and the program/activity had an effect on a participant’s behavior or

health.

3. When and where do we meet?

Answer: It is planned that a Wellness Champions’ Kick-off in-person meeting will be

held at the beginning of each school year.

Additionally, the wellness champions will receive monthly emailed instruction

regarding the employer-sponsored wellness challenges as well as the monthly health

communications.


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4. What is in it for me?

Answer: Being a wellness champion will give employees the opportunity to play a vital

role in helping to improve the health of their co-workers as well as their own health by

creating a work environment that promotes and supports employees in engaging in

healthy behaviors as well as becoming an educated health care consumer.

Lawton Elementary –

Kickball Team

Layer Elementary – Relay for Life

Lake Orienta – National Wear Red Day

Markham Woods Elementary – Zumba!

seminole county public schools 2015-2016 wellness champions’ · seminole county public schools...

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