Seminar on Census Data Dissemination and Spatial

Analysis

IDENTIFICATION OF AND

CONSULTATION WITH CENSUS DATA USERS

BYABDUL RAHMAN HASAN

DEPARTMENT OF STATISTICS MALAYSIA(e-mail: abrahman@stats.gov.my)

5 - 8 October 2010BANGKOK

AGENDA:

i. Objective

ii. Classification of Data Users

iii. Methodology used

iv. Questionnaire

v. Method of Processing

vi. Tabulations

vii. Challenges

TO IDENTIFY WHAT ?CONTENTS/PRODUCTS/

SERVICES

TO CONSULT WHOM ?USERS

WHY DO WE NEED TO PERFORM THIS?

- IN VIEW OF THE CURRENT AND EMERGING NEEDS OF USERS TO REVIEW AND BE MORE FLEXIBLE IN THE OUPUT OF PRODUCT RANGE & SERVICES

- TO CHECK THE DATA RELEVANCE, QUALITY, COST AND TIMELINESS OF DELIVERY (IE . SATISFACTION OF USER NEEDS)

- BUDGET APPROVAL FROM THE GOVERNMENT

OBJECTIVES

TO IDENTIFY WHAT?

DATA • Check the products/services of the previous Census to gauge the relevance to the current needs

• Type of data request – how specialised or a broad spectrum

NEEDS AT ALL LEVELS OF CENSUS OPERATIONS/ACTIVITIES

TECHNICAL SUPPORT & SOFTWEAR

• Need trained manpower

• Softwear ehancementSERVICE DELIVERY

• Publicity• Range of media (publications/CD-

ROM & table formats; web-site) • Presentation and value added

(format/maps/graphs/table analysis)• Timeliness & Cost

TO CONSULT WHOM ?

• CREATE AWARNESS AND EDUCATE THE USERS OF THE CENSUS PRODUCTS

• THE TYPE OF DATA NEEDS (Participation as to

the topics to be covered)

• COMMENTS FROM USERS (Feedback to improve our standards in terms of output/services)

USERS

CLASSIFICATION OF DATA USERS

PLANNING & FORMULATION OF POLICIES

STANDARDIZATION OF CODES & CLASSIFICATIONS

COMPARABILTY OF DATA & RESEARCH STUDIES

SUB-DIVIDE USERS BY LEVELS OF DATA NEEDS

MAIN USER COMMITTEE

(ECONOMIC PLANNING UNIT, MINISTRYOF FINANCE,CENTRAL BANK, MINISTRY OF TRADE & INDUSTRY,

MALAYSIA ADMINISTRATIVE MODERNISATION &

MANPOWER PLANNING UNIT )

INTER AGENCY TECHNICAL COMMITTEE

(MINISTRYOF HUMAN RESOURCE, MINIISTRY OF EDUCATION,MINISTRY OF TRADE & INDUSTRY,DEPT. OF REGISTRATION,

DEPT. OF IMMIGRATION, PLANNING AND DEVELOPMENT BOARD OF FINANCE,CENTRAL BANK, MINISTRY OF TRADE &

INDUSTRY, MALAYSIA ADMINISTRATIVE MODERNISATION

& MANPOWER PLANNING UNIT & OTHERS)

INTERNATIONAL AGENCY

(UNITED NATIONS, ESCAP, ASEAN, SIAP & OTHERS

PLANNING,FORMULATION OF POLICIES & RESEARCH

PLANNING , MARKET RESEARCH ,STUDIES & ANALYSIS

NON- GOVERNMENT

(MASTER BUILDERS, REAL ESTATE &

HOUSING DEVELOPERS ASSOCIATION & OTHERS

OTHERS:

MEMBERS OF PARLIAMENT, PRIVATE SECTORS,RESEARCHERS/UNIVERSITIES/STUDENTS,

HIGH COMMISSIONS & MEDIA

Methodology used

CENSUS PROGRAM

DEVELOPMENT & ADMINISTRATIVE

6 SUB-COMMITTEES BASED ON

ACTIVITIES

A

DOCUMENTATION & QUESTIONNAIRE PRE-TEST & TRIAL CENSUS LOGISTIK & TRANSPORT PUBLICITY DATA DISSEMENATION LIASION WITH STATE & OTHER AGENCIES POST ENUMERATION SURVEY

FINANCE & ADMINISTRATIONMAPPINGCOMPUTER PROCESSINGMANUAL PROCESSING QUALITY CHECKTABULATION

PLANNING & OPERATIONAL

7

i ii

Migration/Citizenship: (Dept. of Immigration/Dept. of Registration)

Births/Deaths/Fertility including marital status (Ministry of Health/ Dept. Registration)

Disability (Ministry of Welfare & Services

Education (Ministry of Education)

Labour Force (occupation/industry ) (Ministry of Human Resource)

Household (internal)

Housing (Ministry of Housing/Developer Housing Board/ National Property Information Center)

Special enumeration needs (Management of Apartments/ University Hostels/ Old Folk Homes )

Methodology of field operation (internal)

B FORMATION OF GROUPS BASED ON TOPICS:

STUDY AND DETAILED ISSUES DISCUSSED WITH USER COMMITTEES

C INTER- AGENCY TECHNICAL USERS

STANDARDIZATION OF CODES & CLASSIFICATIONS TO CATER FOR SHARING OF DATA

- codes& classification on Urban/Rural; Occupation ; Education; Disability & Industry

D TECHNOLOGY ENHANCEMENT

IN TERMS OF MANPOWER AND SKILL DEVELOPMENT - GIS (Upgrade in Digital soft wear and products enhancement).

- Training enhancement at University Technology Malaysia, University Technology Mara and Dept. of Survey & Mapping

Introduction of data capturing through Intelligent Character Recognition

(ICR) for the first time

Tabulation – speedminer

NEWSS – DEVELOPMENT OF DATA REPOSITORY

E

CENSUS APPROACHES - 2 TYPES

FACE TO FACE

SELF – ENUMERATION

– DROP UP AND PICK UP

– ON LINE (e- CENSUS)

Ist time ; 2 Pre-tests conducted to rectify problems . Trial Census checking on content , flow and language. Feedbacks received changes were carried out.

Questionnaire

After several rounds of identifications, consultation and feedbacks of the current needs of data type the questions were considered

Based on 2000 questions

Added on : (Housing – no. of storey; Income ( range); Computer literacy Involvement in Agriculture and mode of transportation to work)

Deleted off : (Year of construction)

Questionnaire divided into 4 sections (TOTAL OF 51 Questions)

A : ADDRESS (1) B: LIVING QUARTE RS (11) C : HOUSEHOLD PARTICULARS (9) D: PERSON PARTICULARS (30)

DESIGN

12 PAGES CATERING FOR 5 PERSONS INFORMATION

Method of Processing

ICR – First time for the Population Census Scanning of questionnaire is being done

(Certain considerations had to be observed as to the type paper, accuracy of layout where margin boundary was specified and type of pen used)

7 processing centres

Quality assurance (Various standard checks being done)

i. Basic essential tabulations (immediate use as an input guide to drafting policies)

ii. Recommended tables ( UN Manual)

iii. Additional Tables – Depending to the needs of economic/social development and request by data users

iv. Creation of sub data base files – single mothers, household type etc.

v. Creation of a central repository data base – collaborating and integration with other agencies

vi. Census meta-data

vii. Schedules releases of report on web site

Tabulations

CHALLENGES i. With respondents wanting more privacy, the online

method of filling the forms was introduce.

ii. Gated communities in urban areas several attempts were made by the enumerators to obtain results.

iii. The users need more and more qualified, timely and easily to get statistics.

iv. Enlarging the means of data collection – using digital records of administration and commerce.

THANK YOU