semi-annual social monitoring report · b. project description melamchi water supply project (mwsp)...

Semi-Annual Social Monitoring Report Project number: 34304-043 Period: January – June 2016

NEP: Kathmandu Valley Water Supply

Improvement Project

Prepared by Project Implementation Directorate, Kathmandu Upatyaka Khanepani Limited (KUKL), Government of Nepal for the Asian Development Bank. This social monitoring report is a document of the borrower. The views expressed herein do not necessarily represent those of ADB's Board of Directors, Management, or staff, and may be preliminary in nature. In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.

Kathmandu Upatyaka Khanepani Limited (KUKL) Project Implementation Directorate

Anamnagar, Kathmandu

SEMI ANNUAL SOCIAL SAFEGUARD MONITORING REPORT

(January to June 2016)

ADB Loan no 2776

July, 2016 This social monitoring report is a document of the borrower. The views expressed herein do not necessarily represent those of ADB's Board of Directors, Management, or staff, and may be preliminary in nature. In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.

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TABLE OF CONTENTS

A. EXECUTIVE SUMMARY ........................................................................................ 2

B. PROJECT DESCRIPTION ...................................................................................... 2

C. SCOPE OF SOCIAL T SAFEGUARD IMPACTS ......................................................... 3

D. COMPENSATION AND REHABILITATION ................................................................ 5

E. PUBLIC PARTICIPATION AND CONSULTATION ....................................................... 6

F. GRIEVANCE REDRESS MECHANISM ..................................................................... 8

G. INSTITUTIONAL ARRANGEMENT .......................................................................... 8

H. MONITORING RESULTS/FINDING .......................................................................... 9

I. COMPLIANCE STATUS ........................................................................................ 9

J. FOLLOW UP ACTION AND RECOMMENDATIONS .................................................. 10

Annex Annex I Photographs Annex I I Minute of Consultation Meetings Annex III Total cumulative grievance registered in project office from beginning of project Annex IV Sample of Grievance registration form

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A. Executive Summary The proposed Kathmandu Valley Water Supply Improvement Project1 will support the ongoing efforts of the Government of Nepal towards improving the water supply services in Kathmandu Valley. The project will invest in bulk water transmission and distribution network improvement systems, and will complement past and ongoing Asian Development Bank (ADB) projects.2The resultant synergy is expected to lead to increased efficiencies, greater improvement in service delivery, and higher impact on health outcomes and quality of life for inhabitants of Kathmandu Valley. This bi annual report presents the Resettlement Plan (RP) implementing status from January to June 2015. It is being implemented by the Project Implementation Directorate (PID), Kathmandu Upatyaka Khanepani Limited (KUKL), who will address any resettlement impacts, permanent or temporary, during project implementation. The overall project is classified as category B in accordance with ADB Safeguard Policy Statement (SPS). ADB's SPS covers both temporary and permanent impacts There is no land acquisition under the proposed project activities. Required land for the project structures was previously acquired under the ADB Loan 1820. Altogether 594 businesses in narrow streets are identified those experience partially affected during the pipe lying time. Till now impact are avoided by good traffic management and time. Efforts are continue to avoid the adverse impact. A total of twenty three major consultative meeting were held in community to disseminate project information and project entitlements. The meeting covered issues of community participation as well as and other project related activities. The regular meeting with community is continuous. The PID KUKL has been addressing grievance resulted from project activities. Till the reporting period 7cases of grievances has been filed in project. The grievances related to rehabilitation damaged of utility during pipe laying period, rehabilitation of retaining walls and house connection. Most of them ate are handled immediately based on project entitlement framework and IEE report. No case of grievance is pending to settle. The implementing body has set up institutional requirement for the implementation of RP and the RP implementation is continuous. B. Project description Melamchi Water Supply Project (MWSP) has been implementing since December 2000, aiming to improve the overall of water supply and wastewater systems of the Kathmandu Valley. MWSP covers parts of the Indrawati and Bagmati watersheds and project areas include districts of Kathmandu, Lalitpur and Bhaktapur. The key water diversion facilities, headwork and diversion tunnel and access roads are located within Sindhupalchowk district, whereas, the water treatment plant at Sundarijal, water distribution network, Balancing reservoirs and the other Ancillary structures are located within Kathmandu Valley. The implementation of the project was affected during the conflict period due to various local and national issues. In the meantime some of the donors withdrew their support for the project in 2005 and 2006.

1 The project was prepared through PPTA 4893-NEP: Preparing the Kathmandu Valley Water Distribution, Sewerage,

and Urban Development Project, approved on 13 December 2006. Due to restructuring of ongoing loans, the work of PPTA started in 2009, and final report was submitted in May 2010.

2 Loan 1820-NEP (SF): Melamchi Water Supply Project was approved on 21 December 2000, and became effective on

28 November 2001. Loans 2058/2059-NEP (SF): Kathmandu Valley Water Services Sector Development Program were approved on 18 December 2003, and became effective on 7 December 2004.

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Later in 2008, MWSP was split into two distinct subprojects: (i) Subproject 1: Melamchi River Water Diversion Project covering all project activities in the Melamchi Valley, including the Water Diversion Tunnel (WDT) and Water Treatment Plant (WTP); and (ii) Subproject 2: Kathmandu Valley Water Supply and Sanitation Project to undertake distribution network improvement inside Kathmandu Valley. The implementation responsibilities were entrusted to Project Implementation Directorate (PID), which was formed under the Kathmandu Upatakaya Khanepani Limited (KUKL) Board of Directors, through a MOU signed on 19 April 2009 between Government of Nepal (GoN) Ministry of Finance (MoF), Ministry of Physical Planning and Works (MPPW)], Kathmandu Valley Water Supply and Management Board (KVWSMB), KUKL and Asian Development Bank (ADB). Resettlement Plans have been prepared with the entitlements, assistance and benefits, provision of business, institutional arrangements, tasks and responsibilities of the each level of the agencies involved in resettlement planning for the project. Under the present loan from ADB (Loan No.2776). Scopes of the subproject-2 are as follows: - Immediate improvements of water supply services in Kathmandu valley through augmentation of

surface and groundwater sources; - Water quality improvement related works; - Rehabilitation and improvement of water supply and sewer networks at the primary, secondary and

tertiary levels as well as house connections in parts of KUKL service area; - Design and construction of the Bulk Distribution System (BDS); - Improvement of the Service Management system of KUKL - Provide project management support to PID

The ADB Public Communication Policy (PPC 2011) refers the Safeguards Policy Statement (SPS 2009) with respect to information disclosure related to project safeguard documentation states that ADB shall post on its website the safeguard document submitted by the borrower and or/ client. These safeguard documents include Resettlement and Indigenous People Plan (RP & IPP), and the social and safeguard monitoring reports. To comply with the PCP of ADB, the KUKL,PID shall submit one semiannual monitoring reports periodically over the total implementation period of the project, covering Environment, Resettlement and safeguard issues. This also has been spelled out in the project document and loan covenant of KUKL that the borrower/client shall submit the aforesaid reports to ADB.

Prior to civil works implementation, all the subprojects selected for construction development to be screened and classified using ADB's classification system. The Kathmandu Valley Water Supply Improvement Project is classified B for involuntary resettlement and category C for indigenous people.

C. Scope of social safeguard impacts The covenants of loan agreement with ADB requires that Resettlement Framework (RF) documents be complied during the implementation of project in accordance with ADB's SPS 2009 and RF prepared for the project and agreed between the Borrower and ADB. Any projects that involve land acquisition and resettlement impacts to be prepared RPs and other safeguard reports as required under the scope of approved RP. .There are no cases of displacement of people, other than temporary relocation of hawkers and mobile vendors during construction. However, till the construction time there are temporary inconveniences such as increased vehicle movements that affect the pedestrians of the immediate vicinity of the work. Based on final detail design updated resettlement plan has been submitted to ADB. RP's have identified a total of 594

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business vendor's experience (DNI Package I -302,DNI Package II-174 and DNI Package III – 118) partial disturbance due to the project activities. The estimated compensation amount for budget purpose is $ 10,484.62. The Table no. 1 below shows that summary of project activity and identified project impacts.

Table no 1 Summary of Project description and identified impacts

Package Project Activities Number of affected business

RP status

DNI Package Package I Pipe laying work

Territory Main HDEP pipe 142,878 m Secondary Main pipe 38,033 and Primary DI pipe 6,344. The total pipe length is 187,255 meter

302 Submitted updated RP to ADB

Package II Pipe laying work Territory Main HDEP pipe 189,443 m Secondary Main pipe 50,128 and Primary DI pipe 10,514. The total pipe length is 213, 159 meter


Package II Pipe laying work Territory Main HDEP pipe 5,265 m Secondary Main pipe 44,733 and Primary DI pipe 13,161. The total pipe length is 213, 159 meter


Total 594

BDS Package

BDS I Construction of three reservoirs Arubari tank 8500 CU.M. Capacity, Mahankal Chaur -2 tank 8000 CU.M. Capacity and New Bansbari tank 9500 CU.M Capacity. The size of pipe varies from 400 mm to 1400 mm. The total length of pipe for this package is 10.043 Km

NO IR Impact Due Diligence

Report

DDR is prepared and submitted to ADB

BDS II Construction of two reservoirs Panipokhari Tank 7500 CU.M and Khumaltar 9500 CU.M capacity. The size of pipe varies from 400 to 1100 mm. The total length of pipe for this package is 23.527 Km length


Report


BDS III Construction of one water reservoir in Balaju with 7000 CU.M. Capacity. The length of pipe lying for this package is 15.57 Km and the, size of pipe varies from 500 to 1000 mm


Report


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Table no 2 Summary of Project description and identified impacts Package RP Status Identified

Impacts Impact during construction

Physical Progress

Remarks

DNI I Updated and submitted to ADB

302 No impact Physical: 46.35

Impact are avoided by good traffic management, consultation, communication with community and construction time

DNI II Updated and submitted to ADB

174 No impact Physical:49.39 %


DNI III Updated and submitted to ADB

118 No Impact Physical: 53.36%


BDS I DDR submitted

No No Impact Physical: 42.95%


BDS II DDR submitted



BDS III DDR submitted



Source: Resettlement Plan, project progress report The above table no 2 describes project progress and impact address status. The RP identified certain vendors and vendors that will experience disturbance during civil work. Till the reporting period, the impacts are avoided by good traffic and construction time management.

D. Compensation and Rehabilitation Land acquisition activity is not associated under the Loan 2776 for Kathmandu Valley Water Supply Improvement Project. The Land Acquisition Act (LAA) 2034 (1977A.D) sets out compensation standards and benefits such as compensation for lost assets at market value, provision for alternative land and compensation for standing crops and trees. To cover resettlement-related needs of the Project Affected Persons (PAP's), under Loan 2776, it has prepared a Resettlement Policy Framework (RPF). The policy also ensures benefits to non-titled persons such as encroachers and squatters with appropriate displacement allowances for relocation and income restoration assistance. The Compensation Determination Committee (CDC) headed by Chief District Officer is responsible for evaluation of property and its compensation. The RP emphasizes that compensation should enable project-affected people to maintain the existing to better standard of living.

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RP compensation and mitigation measures include the following:

• Compensation for vendors, business and shops that experience complete closure during pipe lying period. The RP updating of all DNI service area is completed. The RP identified impacts and estimated compensation cost The AP will submit all legal testimonies (tax paid record, business registration) and receive compensation.

E. Public participation and consultation The new issue of newsletter has been published. The newsletter has been produced in local Nepali language and disseminate in project related event and meeting. The content of newsletter is project progress and the mechanism of grievance handling. Similarly, the project has prepared five short films that describes the project progress status and situation of water demand in Kathmandu valley. The documentary has become popular and effective means of information dissemination. It also includes the mechanism of grievance handling and current project situation. The films are presented before the opening of each formal and informal community level meetings. While implementing the RP, an extensive consultation program with project affected people, vendors and land owner was carried out, in line with the requirements pertaining to receive compensation and compensation determination procedure. The public, business owners, affected people and shopkeepers were

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Informed about the possibility of disruption to the business. The consultation also focused for on entitlement matrix of the project and compensation receiving procedure. The tools used for consultations were stakeholder workshops and meetings, interviews, structured questionnaires, and focus group discussions (FGD). These consultations provided inputs for identification of the felt needs of the communities, and the relevant stakeholders. During the consultation the participants put queries about the project implementation methodology, entitlement matrix, documents required to receive .compensation, local people support to facilitate project activities and employment opportunities. The project team briefed the information based on the scope of project. The detail of public consultation is presented in below Table no. 3 Table No.3 Public Consultation Matrix

Month No. of Participants

Location Participants attended Topic/issues discussed Information

January Male: 132 Female: 57

BDS and DNI area

Municipal officials, Project team, Local vendors, TLO members, local people

Information dissemination, entitlements, quality of works and traffic update

Construction time will be less traffic period, priority to local people in job, compensation will be provided

February Male: 74 Female: 35

BDS and DNI area


Project progress, construction schedule, Quality of Works, Entitlements matrix, construction time

Shared project progress and Quality of works will be maintained and disseminated project entitlements, less traffic time

March Male: 57 Female: 21

BDS and DNI area


Project progress, Traffic diversion, business disruption, quality of works

Appropriate diversion and compensation package, quality maintained

April Male: 141 Female: 51

BDS and DNI area


Construction schedule, traffic diversion, utility rehabilitation and management

Construction time will be in less traffic period and complete rehabilitation work immediately

May Male: 129 Female: 49

BDS and DNI area


Traffic diversion, construction schedule, utility rehabilitation, and management

Construction time will be in less traffic period and complete rehabilitation work immediately

June Male: 102 Female: 33

BDS and DNI area


Entitlements matrix, compensation providing authority construction time

Discussed entitlement matrix, KUKL authority for compensation construction time will be in less traffic period and complete rehabilitation work immediately

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F. Grievance Redress Mechanism

A grievance redress mechanism (GRM) has been established to receive, evaluate, and facilitate the resolution of affected people’s concerns, complaints, and grievances about the social and environmental performance at the level of the project. The Safeguard officer from PID has been assigned as coordinator for grievance handling. The GRM aims to provide a trusted way to voice and resolve concerns linked to the project, and to be an effective way to address affected people’s concerns. During the reporting period only two grievances were filed in project office. The grievances were related to house connection and pipe laying which was settled instantly. The total number of grievance registered in project entire project period has been recorded and annexed in annex 4

Table no 4 List of Grievances received and handled in reporting period

Date Packages Complainer Number Grievance Status Method of settlement Remarks Jan to July, 2016

BDS I NA 0 NA NA NA

Jan to July, 2016

BDS II NA No NA NA NA

Jan to July, 2016

BDS III NA No NA NA NA

2 February,2016 DNI Package-I

NA No NA NA NA NA

02 February,2016

DNI Package-II

Rajan Shrestha

1

House-connection

Solved Consultation with TLO and Instruction was given to contractor

It was done in presence of ADB official

05 February, 2016

DNI Package-II

Locals of Sarasowati Nagar

1 Disturbances in utility installation

Solved Consultation with TLO consultants and instruction to constrictor to rehab immediately

8 February, 2016

DNI Package-III

Bikash Dhowk Rana

1 House connection

Solved

Coordination with stakeholders and discussion with local people

G. Institutional Arrangement PID KUKL entrusted with the responsibilities for planning, design, and implementation of the project. The PID KUKL is also responsible to ensure compliance with safeguard requirements of the Government and ADB and for day-to-day monitoring of project progress, including the implementation of resettlement provisions in the project and produce progress report on all aspects concerning to planning, implementation and monitoring of the land acquisition and resettlement issues. Design, Supervision and management Consultant (DSC) have been engaged to carry out the detail design, supervision and management of the projects. The DSC Social Safeguard Specialist is responsible to carry out the social impact assessment issues and to closely work with PID for safeguard implementation. The PID has also engaged Community Awareness an

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Participation Consultation (CAPC) to carry out the community mobilization activities. The CAPC is also responsible for the implementation safeguard related activities and RP implementation in field level. H. Monitoring Results/Finding Up to the reporting period, the implementation of RP is continuing. The impacts are able avoided by good traffic and time management in construction time. The safeguard team has been working closely with construction supervision team to avoid the adverse impact. The grievances related to social safeguard is treated immediately within the project entitlement framework and the numbers of grievances related to social safeguard are few. Local consultative groups are formed in each DNI and BDS service area to facilitate the project during civil work. The assessment, monitoring, evaluation and reporting of the resettlement activities will be undertaken by the project. The monitoring and assessment / evaluation of the contractors’ resettlement activities has been carried out by using formats specific to each project and visiting the sites during working hours. The format presents the status of work, problems, mitigation measures adopted by the contractors etc. Such information has been presented in Consultant’s monthly report Social Safeguards. Resettlement Plans have been prepared with the entitlements, assistance and benefits, provision of business, institutional arrangements, tasks and responsibilities of the each level of the agencies involved in resettlement planning for the project. I. Compliance Status One full time Senior Environmental Officer in PID KUKL has been recruited since the beginning of project. DSC-3 has also mobilized Social Safeguard Specialist from October 2013. The experts for the implementation of RP and monitoring of safeguard activates have been recruited. Covenants written into loan agreement that is related to resettlement safeguard are listed in Table no. 5, with the status of compliances up to the reporting period.

Table no.5 Status of Resettlement & Social Safeguard Issued of the Project Covenant Safeguard Applicability Status of

Compliance Resettlement: The Borrower, PID,KUKL shall ensure that:

The project involves involuntary resettlement so RP will be prepared based in Resettlement Framework (RF) agreed upon the Borrower and ADB, the borrowers land acquisition act 2034 and ADB's Safeguard Policy Statement ( 2009)

Directly applicable; compliance with both ADB and GoN requirements

Compiled with

The RP that has been prepared and agreed by the Borrower ADB shall be updated and provide to ADB for review and clearance following detailed design and prior to civil works contract awarded

The RP has been prepared based on RF and being updated periodically and forwarded to ADB for review

Compiled with;

All affected persons are given adequate opportunity to participate in the resettlement planning and implementation

Public participation basis for resettlement planning

Complied with

The RP will be disclosed to the affected persons, who are compensated and assisted prior to displacement from their house, land and assets, before commencement of any works

Required by RF Complied with

Additional assistance is provided for vulnerable groups Required by RF Compiled with Works contracts under the project include requirements to Required by RF Complied with

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comply with RPs; Implementation of the RP is monitored internally by the PID and reported to ADB semiannually

Include as fundamental aspect of safeguard reporting

Complied with

Affected persons have an opportunity to express grievances at appropriate levels, and each levels are instructed to resolve disputed and implement measures promptly in accordance with the grievance redress process outlined in the RP

Purpose of grievance redress mechanism

Complied with

J. Follow up Action and Recommendations The monitoring of social safeguard activities and implementation of will be continued during the project implementation. The project will involve in following action for the implementation of RP. - Facilitate for compensation, if the vendors experience complete closer during excavation and pipe lying

period from PID KUKL office. - Facilitate Grievance Handling: It will be facilitated to mobilize project team to address the claims,

obstruction and grievances. The team will verify the case related to compensation claims and resettlement close collaboration with project affected families.

- CDC meetings will be organized a if required. - The regular follow up and monitoring of safeguard compliance will be continued. The project team will be

involved in monitoring and provide instruction, if, falls to compile the safeguard compliance to contractor - Consultation and dissemination: It will be conducted regular consultative meeting with project affected

people and other stakeholder to overcome the possible social problems and right information dissemination. The consultative meeting will be conducted in each project constructed are and inclusive.

Annex I

Photographs

Meeting with ADB safeguard Team Consultation meeting at DNI III

Customer crossing through metal planks

Proper traffic management & use of safety materials Information board pasted for travelers

Meeting of GRM team to address grievance of BDS - Consultation meeting with community people

Traffic management during construction works

Annex II

Minute of Consultation Meetings

Annex-: Minute will all sites contractor representative on safety/safeguards issues

Annex-: Minute of the BDS-1 Community Meetings.

Annex-: Minute of the DNI-II Community Meetings.

Annex-: Minute of the DNI-III Community Meetings.

Annex-: Minute of the DNI-II Community Meetings.

Annex III Total cumulative grievance registered in project office from beginning of project

S.

Date Complainer Component Complaint Method applied to settle Status

1 July 2014 Community- TLO

DNI – 9 KUKL/DNI/Package III-2776

Pipe laying in private plotting

Discussion with local people, KUKL Central & Branch Office

Solved


DNI - 4 KUKL/DNI/Package II-2776

Pipe laying in private plotting areas


Solved


DNI - 2 KUKL/DNI/Package I-2776

Pipe laying in private plotting


Solved

4 July 2014 Community- Sangle khola/ Manamaiju VDC

Tube-well (Small Package Works)

Inter connection and water distribution at Manamaiju areas

Negotiation with local people /leader and VDC secretary to provide approval of road cutting for pipe laying for inter connection

Solved

5 July 2014 Community- Malpokhari Lalitpur Sub-Metropolitancity ward no -04

(Malpokhari STP (Small package Works)

Fencing work of STP Malapokhari and GLD Road

Negotiation meeting conducted with GLD road user and non user and KVWSMB

Solved

6 August 2014

Local People- Ishwor Kripa Marg Koteshwar, Ward no 35,

DNI 9 KUKL/DNI/Package III-2776

75mm distribution Pipe laying at Ishwor Kripa Marg

Discussion with local people about detail design and documents on pipe laying

Solved

7 August 2014

Community People

Shreenkhala Galli Koteshwar, Ward no 35- KUKL/DNI/Package III-2776

75 mm pipe is not sufficient in Shreenkhala Galli because of highly populated density, requested to replace 90 mm pipe

Discussion with local people about detail design of pipe laying, sharing project information and discussion with DSC-3 for review design

Solved

8 August 2014

Collage Committee

Trinity College committee Dillibajar ward no 32 ,DNI-2 KUKL/DNI/Package I-2776

Road disturbance during pipe laying

Coordination meeting conducted with Collage committee, teacher and house owner

Solved

9 August 2014

Community People

Khadga Bhadrakali VDC (Tube-well)

Inter connection and new pipe line develop for water distribution on Khadga Bhadrakali areas

Conducted negotiation meeting with local people, VDC secretary to provide approval of road cutting for pipe lying to inter connection.

Solved

10 September 2014

Local People Bagbajar DNI – 1 KUKL/DNI/Package I-2776

Sewerage pipe line damage

Damaged sewerage pipe line has been verified sewerage system

Solved

11 September 2014

Community People

Pragati Marg, Anamnagar ward no 11 DNI-4 KUKL/DNI/Package II-2776

black top Coordination with local people and road contractor

Settled

12 October 2014

Mr. Ishwari Dahal

PragatiMarg, Dhobikhola corridor DNI-3

Pipe laying in private land

Coordination meeting was conducted with Ishwari Dahal and local people for land

Settled

KUKL/DNI/Package II-2776

verification

13 November 2014

Local community

CBO and TLO members

Koteshwor - and Narephant, Ward no-35 Kathmandu Metropolitan city DNI-9 KUKL/DNI/Package III-2776

Blacktop Coordination meeting has been conducted in-between contractor/PID/DSC-3 and

local community people

Solved

14 November 2014

Local community

Devinagar Marg Ward No- 10 Kathmandu Metropolitan city DNI-3 KUKL/DNI/Package II-2776

Local people stopped pipe laying work in NOD-2150-

2151

Coordination has been conducted with DSC-3, Local

people and concern contractor

Solved

15 November 2014

Mr. Bhoj Raj Bohora)

Balaju Bypass Kathmandu

Metropolitan city KUKL/BDS/SRT/01/

03-2776

Threatened to stop SRT construction work if the compensation is not paid for the damaged crops due to the falling of project compound wall

Coordination has been done with concerned contractor and

PID

Compensation

has been paid

16 December 2014

Mr. NiranjanShres

tha

Lainchaur DNI-7 KUKL/DNI/Package

II-2776

2 water tapes have been broken during night shift construction work.

Damaged pipe has been installed

Settled

17 December 2014

Mr. Shyam Krishna

Shrestha

JanapathMarga DNI-4


Excess mud dumped in front of the house after pipe laying work causing difficulties to move vehicle

Coordination done with concern contractor Hangzhou

Sharma JV.) and DSC-3 (

removed

18 December 2014

Mr. Narendra Man Shakya

LekhnathMarga DNI-7


House connection work has not completed due to the obstruction of civil work beside Mr. Shakya house.

Coordination is going on with Contractor (Hangzhou Sharma

JV.)

Settled

19 December 2014

Ms. AmbikaTendu

kar,

Sammittee Marga DNI-4


House connection work has not completed because of difficulties

Coordination is going on with Contractor (Hangzhou Sharma

JV.)

Solved

20 December 2014

Mr. IshanAnshari

Prayag Marga DNI-2 KUKL/DNI/Package

I-2776

Pipe laying work has stopped for two days because of land ownership debate

Coordination meeting has conducted with local people

and land owner

Solved

21 December 2014

Local People Arubari/Jorpati KUKL/BDS/SRT/01/

01/-2776

Construction work of Service Reservoir Tank has been stopped by local community of Arubari area with the demand to compensate their land which is about to acquire by

Coordination with, KVWSDB, MoUD, and local people and

Honorable C.A. member

Solved

KVWSDB during BDS-01/01 pipe laying work.

22 December 2014

Local water user

Nayabazar, Ward no: 16 KUKL/BDS/SRT/01/03/-2776

About 15 household Water pipeline has been damaged during BDS Pipe laying work at night

Work has been resuming on 10 December, 2014 after the completion of maintenance

works.

Pipe laid

23 January 2015

Basnet-gau Community

Lalitpur Dhobighat STP

Fencing work of STP Malapokhari and GLD Road

Discussion With Local people and GLD Road user group

Issue solved

24 January 2015

Ms. Arpana Rimal

Setopul, DNI-2 KUKL/DNI/Package

I-2776

Difficulties to walk due to uncompleted stone pavement work.

Instructed concerned contractor to pave the way in-coordination with DSC-3

Solved

25 January 2015

C.K. Sharma Bagbazar -DNI-1 KUKL/DNI/Package

I-2776

Difficulties to walk due to open trench on the footpath

Instructed concerned contractor to back fill the open trench in coordination with DSC-3

Solved

26 February 2015

Squatter community people

Ward no.9 Sinamangal ( DNI-2) KUKL/DNI/Package

I-2776

Pipe laying work was stopped by Squatter people with the demand to provide distribution pipe line to their houses

Conducted community meeting and their agenda has been forwarded to PID and KUKL management board

construction work resumed

27 February 2015

Mr. Kush Dhakal

Ward No. 32, Maitidevi( DNI-2) KUKL/DNI/Package

I-2776

Delaying in stone pavement after the completion of pipe laying work


Solved

28 February 2015

Mr. Khadka Das Shrestha

Ward no.9 Sinamangal ( DNI-2) KUKL/DNI/Package

I-2776

Delaying in stone pavement after the completion of pipe laying work


Solved

29 February 2015

Community Arubari KUKL/BDS/SRT/01/01/-2776

Land valuation of KUKL-BDS-01/01

Formal and informal community meeting has been conducted

solved

30 March 2015

Community users and HHs

Chamati on DNI -10 KUKL/DNI/Package

III-2776

Quality of work and slow speed of reinstatement

Coordination has been done with DSC-3 and contractor to maintain the quality work

solved

30 April 2015 Community People

Mahankalchaur- Rahmiti-Tinchule-Arubari KUKL/BDS/01/01-1820

Disturbance in smooth flow of sewerage due to BDS Pipe laying work

Informal consultation meeting has been conducted with local, Department of Road and PID including concern contractor

Solved

31 May 2015 Community people

Samyukta Srijansil Marg, DNI -3 Ward -34, KMC KUKL/DNI/Package

II-2776

Pressure to lay pipe in both side of road in Samyukta Srijansil Marg, DNI -3 Ward 34

Proper information has been disseminated and coordination meeting has been conducted with the participation of PID and DSC-3

solved

32 May 2015 Padma Shretha

New Balaju RVT KUKL/BDS/SRT/01/03/-2776

Temporary land on hire for access road

Coordination has been conducted with the land owner and concern contractor

Solved

33 June 2015 Community people of Manbhawan

LSMC- 15 at Manbhawan KUKL/DNI/Package

II-2776

Blacktop and sewer work

PID instructed contractor to support the community

Solved

34 July 2015 Sarita Dahal and group

Surkot Upbhokta Samittee- DNI-9

Drainage blocked issue

Regular Follow up & Coordinated with PID, DSC-3,

Solved

KUKL/DNI/Package III-2776

Contractor & Local people. Organize informal meeting among the team.

35 August 2015

Tara Ranabhat

TLO member Balaju- DNI-10 KUKL/DNI/Package

III-2776

Regarding putting gravel in damage road

Coordination has been conducted with the participation of local, DSC-3 and PID

Solved

36 August 2015

S. Lama Balaju- DNI-10 KUKL/DNI/Package

III-2776

Muddy Road due to leakage from exiting water supply

Coordination has been conducted with KUKL office and with concerned contractor to solve the isuue

Solved

37 August 2015

Laxmi Shrestha and group

Shree Krishna Galli, Narephat- DNI-9 KUKL/DNI/Package

III-2776

Road Reinstatement Coordination has been conducted with locals, concern contractor and DSC-3

Solved

38 30 September, 2015

Sabitri Strestha

Sanjivani Marg Koteshwor DNI-9 KUKL/DNI/Package

III-2776

Stone interlocking Coordination has been done with DSC-3 and concerned contractor to solve the issue

Solved

39 February,2016

Rajan Shrestha

Old Baneshwor KUKL/DNI-3/Package-2-2776

House-connection Action plan has been made in presence of ADB official

Solved

40 05 February, 2016

Locals of Sarasowati Nagar

Sarasowati Nagar, Kapan KUKL/Primary line/DNI-2

Disturbances in utility installation

Community meeting Solved

41 8 February, 2016

Bikash Dhowk Rana

Baburam Acharya Sadak, Ward no: 10

No house connection

Organized coordination meeting with TLO and DSC-3 representative

Solved

Annex III

Sample of Grievance registration form

PROJECT IMPLEMENTATIN DIRECTORATE KATHMANDU UPATYAKA KHANEPANI LIMITED

MELAMCHI SUB PROJECT-2 Grievance registration form

Date of Complain:

1. Name of affected person/community:

2. Contact address:

• Street/Tole :

• Village/Municipality :

• Ward No :

• Telephone/Mobile No:

3. Grievance/complain in detail:

4. Possible solution of grievance and satisfaction by the affected person/community with date:

5. Signature:

KATHMANDU UPATYAKA KHANEPANI LIMITED

PROJECT IMPLEMENTATION DIRECTORATE

KATHMANDU VALLEY WATER SUPPLY IMPROVEMENT PROJECT

Bi-Annual Progress Report

of

Community awareness and participation consultants

(CAPC)

January- June, 2016

Safeguard Unit

Project Implementation Directorate

Anamnagar, Kathmandu.

Table of Contents

1. Background ………………… ……………………………………………………………………………………………….. 1

. Major Respo si ilities of CAPC …………………………………………………………………………… 2

1.2 The Bi-Annual Progress Report …………………………………………………………………………… 2

1.3 Objectives of Bi-Annual Reporting ……………………………………………………………………… 2

1.4 Planned Activities for January- June 2016 …………………………………………….............. 2

2. Major Output of January- June, 2016 ………………………………………………………………………….. 3

2.1 Detail Description of the Output …………………………………………………………………………. 3

. . Baseli e Sur ey ………………………………………………………………………………………….. 4

2.1.2 Community Awareness Participation Mobilization and People's Education.. 4

. . Distri utio Net ork I pro e e ts …………………………………… …………………….. 19

Distribution Network Improvements Package I ……………………………………………….. 19

Distribution Network Improvements Package II ……………………………………………….. 20

Distribution Network Improvements Package III ………………………………………………. 22

2.1.4 Bulk Distribution System and Service Reservoirs …………………………………………... 25

KUKL-BDS-01/01; Loan No. 1820 …………………………………………………………………….. 25

KUKL-BDS-SRT- 01/01; Loan No. 2776 …………………………………………………………… 25

KUKL-BDS-02; Loan No. 2776 ………………………………………………………………………….. 25

KUKL-BDS-03, Loan No: 2776 ………………………………………………………………………….. 26

2.1.5 Communication and Public Relation activities …………………………………………….. 27

2.1.6 Public Education, Sanitation, Health and Hygiene Program (PESHHP) ………. 30

2.1.7 Gender Equality and Social Inclusion GESI ……………………………………………………. 31

2.1.8 Promotion of Water Conservation, SWM, Rainwater Harvesting……… ……………. 34

. .9 Other a ti ities ……………………………………………………………………………………………….. 34

2.2 Safeguard and safety Policy/ Measures ……………………………………………………………… 34

3. Proje t Mo itori g ……………………………………………………………………..................................... 37

4. Coordi atio a o g Stakeholders ……………………………………………………………………………... 40

5. Inputs of CACP‘s E perts/Staffs ………………………………………………….... …………………………….. 42

6. Out o e of Efforts Made CAPC ……………………………………………………………………… ……… 43

7. Risks a d their Mitigatio Measures ……………………………………………………………………………… 44

8. Potential Issues and Constraints …………………………………………………………………………………….. 45

9. Approaches to Address the Potential Issue / Constraints ……………………………………………... 45

10. Planned Activities for Next Bi-Annual Period (July- December, 2016)) ……………………… 45

Terms and Acronyms

ADB : Asian Development Bank

BDA : Building Design Authority

BDS : Bulk Distribution System

CAC : Citizen Awareness Center

CAPC : Community Awareness and Participation Consultant

CDO : Chief District Officer

CE : Communication Expert

CIAMP : Capital Investment and Asset Management Plan

CIR : Community Issue Resolution

CM : Community Mobiliser

CME : Community Mobilization Expert

CSE : Construction Supervision Engineer

CIRT : Community Issue Resolution Team

DAG : Disadvantaged Group

DI : Ductile Iron

DMA : District metering Area

DNI : Distribution Network Improvement

DPD : Deputy Project Director

DSC : Design and Supervision Consultant

DWSS : Department of Water Supply and Sewerage

EF : Electro Fusion

EIRT : Environmental Issue Resolution Team

EMP : Environment Management Plan

Er. : Engineer

FGD : Focus Group Discussion

FHH : Female Headed Household

FM : Frequency Modulation

GESI : Gender Equality and Social Inclusion

GESI AP : Gender Equality and Social Inclusion Action Plan

GoN : Government of Nepal

GRM : Grievance Redress Mechanism

HH : Household

HHE : Health and Hygiene Education

HPCIDBC : High Powered Committee for Integrated Development of the Bagmati Civilization

IA : Implementing Agency

IEC : Information Education and Communication

KMC : Kathmandu Metropolitan City

KUKL : Kathmandu Upatyaka Khanepani Limited

KVWSIP : Kathmandu Valley Water Supply Improvement Project

KVWSMB : Kathmandu Valley Water Supply Management Board

LGCDP : Local Governance and Community Development Program

LSMC : Lalitpur Sub Metropolitan City

M&E : Monitoring and Evaluation

MPR : Monthly Progress Report

MoUD : Ministry of Urban Development

MoWSS : Ministry of Water Supply and Sanitation

MWSDB : Melamchi Water Supply Development Board

MWSP : Melamchi Water Supply Project

NEA : Nepal Electricity Authority

NGO : Non- Government Organization

NRM : Nepal Resident Mission

NRW : Non Revenue Water

NTC : Nepal Telecommunication Corporation

PAM : Project Administration Manual

PD : Project Director

PESHHP : Public Education, Sanitation, Health and Hygiene Program

PH : Public Health

PHE : Public Health Expert

PID : Project Implementation Directorate

PR : Public Relation

PRO : Public Relation Officer

RAP : Resettlement Action Plan

RE : Resettlement Expert

RCC : Reinforced Cement Concrete

RP : Resource Person/ Resettlement Plan

SDE : Senior Divisional Engineer/Social Development Expert

SDMA : Sub District Metering Area

SDS : Social Development Specialist

SIMP : Social Impact Mitigation Plan

SM : Social Mobilizer

SRT : Service Reservoir Tank

STP : Sewerage Treatment Plant

SPHE : Sanitation/Public Health Expert

SSESS : Site Safety, Environment and Social Safeguards

SSUC : Social Safeguard Unit Chief

SU : Safeguard Unit

SWM : Solid Waste Management

TL : Team Leader

TLO : Tole and Lane Organization

ToR : Terms of Reference

VDC : Village Development Committee

VO : Variation Order

WCF : Ward Citizen Forum

WSTFC : Water Supply Tariff Fixation Commission

WWTP : Waste Water Treatment Plant

Salient Features of the Project

1. Name of the Project : KVWSIP

2. Executive Agency : Ministry of Water Supply and Sanitation

(MoWSS)

3. Funding Organization : Asian Development Bank (ADB)

4. ADB Loan No. of KVWSIP : 2776, NEP (SF) Nepal

5. Date of Agreement between PID & BDA (P) Ltd. : 8th

August 2012

6. Mobilization of CAPC Team : 2nd

September 2012

7. Project Completion Date : July 2016

8. KVWSMB effective from : February 2008

9. KUKL established : February 2008

10. Date of MWSDB established : November, 1998

11. Date of MWSP established : 21 December, 2000

12. DNI Packages (DNI Area) : 3 (Service Area-11)

13. BDS Packages : 0-3

14. Length of DNI Pipelines construction (design) : 700 km.

15. Length of DNI Pipelines construction (contract award) : 670 km.

16. Length of BDS Pipelines construction (design) : 78 km.

17. Length of BDS Pipelines construction (contract award) : 9.6+52 km.

18. Nos. of Reservoirs construction : 6+3

19. Nos. of Deep Tube Wells construction : 39

Bi-Annual Progress Report; January-June 2016

1. Background

The Kathmandu Valley Water Supply Improvement Project (KVWSIP) known as Melamchi Subproject-II has

been implemented its program and activities as different components to support ongoing efforts of the

Government of Nepal towards improving the water supply services and waste water management system in

Kathmandu Valley. The project which is under implementation since September 2012, aims to create an

efficient water distribution system by improving the water supply services and situation of Kathmandu

Valley. Project Implementation Directorate (PID) under Kathmandu Upatyaka Khanepani Ltd. (KUKL) Board

has been accomplishing different projects to improve regular water supply and sewerage management in

the project area. The project is mainly working in Bulk Distribution System (BDS), Distribution Network

Improvement (DNI), District Metering Area (DMA) and Service Reservoir Tank (SRT) and completing

previously ongoing projects. The resultant synergy is expected to increase efficiencies, greater improvement

in service delivery and higher impact on health outcomes and quality of life for inhabitants of Kathmandu

valley.

Preparation, mobilization and construction are the major elements of infrastructure projects and it is only

possible when the project beneficiaries, users and community people are aware, active, positive and

oti ated to a d su h p oje ts. No adays, Co u ity A a e ess a d Pa ti ipatio as soft a e pa t has been emerging as an important aspect of infrastructural project. So, First time, PID has considered this

aspect as a most important component and mobilizing separate institution in the name of Community

Awareness and Participation Consultant (CAPC).

CAPC has been mobilizing in this project for awareness creation and participation of project beneficiaries

and key stakeholders in the project area under PID/ KVWSIP. Awareness creation and participation through

disseminating project intent, impacts, opportunities, benefits and probable risk in construction period are

being effective for implementation of project activities. The means of community awareness and

participation are consultation meetings, public education programs and school level activities. The additional

approach of awareness and participation applied by CAPC are effective mass media, Public Awareness

Campaign (PAC), compliance monitoring of Social Safeguard, Gender and Social Inclusion Action Plan (GESI -

AP , et . th ough effe ti e o u ity o ilizatio . The ajo ai of the CAPC s effo ts is to ake people positive and supportive in favour of efficient and effective project implementation to attain ultimate project

goal.

Followings are the major objectives of CAPC under this project:

To prepare community profile for each DNI, DMA and BDS area by organizing socio-economic

baseline survey of the project;

To disseminate information by conducting campaigns and training activities for public awareness

building, participation and mobilization focusing on community through ward citizen groups, tole

committees, local club/NGOs, use s g oup, o e g oups, i il so iety o ga izatio s, s hools a d general public residing in the project area;

To conduct health and hygiene education program targeting all important stakeholders at all stages

of project implementation;

To promote water conservation measures, individual house connections, good waste management

practices and rain water harvesting at community and household levels:

To implement and conduct the identified activities mentioned in Gender Equality and Social

Inclusion (GESI) Action Plan;

To take required actions for resolution of social issues / disputes.


1.1 Major Responsibilities of CAPC

The CAPC offers community mobilization services to KVWSIP through PID; especially community awareness,

people s pa ti ipatio , health- hygiene education and others. The services are summarized in six thematic

areas as the summary of such services are presented in Figure 1, below:

Figure-1: A Glimpse of CAPC Services to KVWSIP

1.2 The Bi-Annual Progress Report

The bi-annual progress report is a compiled document of progress, achievement, lessons learnt with

challenges, issues, constraints and probable solutions of last six months and planning for next six months in a

year. This Bi-Annual report of CAPC/PID briefs about assigned task of CAPC with anticipated output in the

period of January - June 2016 as well as planning for July- December 2016. This report comply the Terms of

Reference (ToR) of CAPC that has to submit required deliverable to PID on agreed time. The deliverables

shall be in the form of monthly, quarterly, biannual and annual including project completion report.

1.3 Objectives of Bi-Annual Reporting

The general objective of the bi-annual reporting is a presentation of achievement against the envisaged

target in particular bi-annual period including detailing of activities, process, output and constraints of the

project during implementation. The specific objectives are;

To highlight the activities, progress and achievements of the social component of the project,

To document or record the bi-annual progress of CAPC, a social consultant of PID,

To assess the contribution of CAPC

1.4 Planned Activities for January- June 2016

CAPC had planned the following activities for the reporting bi-annual period;

Finalize Baseline Report incorporating of feedback, input and suggestions after receiving from PID

and other stakeholders

Organize community meeting/consultation for awareness and participation regularly,

Coordination meeting with DSCs and SU/PID

Other

Activities

Community Awareness, Participation,

Mo ilizatio a d People s Education

Health and Hygiene Education

Promotion of Water

Conservation Measures,

Individual House

Connections, Good Waste

Management Practices

and Rainwater harvesting

at Community /Household

Level

Baseline Information

Collection/Survey

Gender Equality and Social Inclusion

KVWSIP


Coordinate with DSCs and contractors for construction work within the project areas,

Assist PID in conducting coordination meeting with concerned stakeholders,

Regular field visit in BDS, DNI and STPs areas for project monitoring,

Publish and broadcast the advertisement in national newspaper and television channel highlighting

PID s a ti ities Update and maintain the website of PID

Published third volume of newsletter in English language

Prepare proposal for producing and broadcasting radio programs from Mirmire FM

Conduct regular meeting and interaction with journalists and media person,

Prepare leaflet on GESI, safety measure, waste management safeguard and NRW,

Organize GESI sensitization workshop to Project staff,

Conduct GESI focused activity

Preparation of proposal for the training/ workshop on NRW, approval, arrangement and logistic

support

Conduct a training/ workshop of Non-Revenue Water (NRW) to support staffs;

Planned to carry out one activity related to promotion of water conservation, SWM, rain water

harvesting and others in each month regularly,

Arrange minimum standard on safety measures (water jar, safety tool, first aid, toilet and emergency

vehicle etc) in each construction site,

Maintain record of community grievance regularly and forward to PID/ Safeguard Unit,

Conduct coordination meeting with PID, CAPC and DSCs

Other project related activities as suggested by the PID

2. Major Output of January- June, 2016

As compliance of the ToR and work schedule, CAPC has carried out extensive activities in the period of

January-June, 2016. The major activities carried out in this semi-annual period are social mobilization for

community awareness and participation through formal and informal meetings, public education, school

program and field visits including dissemination of project related information through documentaries,

notices, newsletter, interaction, consultation and discussions.

The major updated achievements framed under six thematic areas of CAPC are Baseline Information

Collection/Survey; Community Awareness, Pa ti ipatio , Mo ilizatio a d People s Edu atio ; Ge de Equality and Social Inclusion; Health and Hygiene Education; Promotion of Water Conservation Measures,

Individual House Connections, Good Waste Management Practices and Rainwater Harvesting at Community

and Household Level.

2.1 Detail Description of the Output

Details of the major activities performed in this bi-annual period are presented below under separate

headings.

2.1.1 Baseline Survey

Execution of baseline survey is one of the major components that has already accomplished by CAPC. The

major purpose of the baseline survey is to establish benchmark of KUKL water supply services as well as its

socio-economic and demographic features. It was possible by putting continuous effort on it with

professional input and extensive fieldwork by CAPC experts, community mobilisers and enumerators. Total

4941 sample house-buildings were surveyed which was selected applying systematic sampling method.


The report has already been submitted to PID. The main purpose of socio-economic baseline study is to

establish the baseline database of the KUKL services, and to provide indicators for future outcome or impact

assessment.

The major findings of the baseline survey are depicted briefly as under;

Average family size of HH: 5.2

Average family size of house-building: 9.2

Women headed household: 30.5%

47.5% employed and 2.5% are unemployed (10 years and above population)

Literacy rate: 94%; Women literacy rate: 90.2%; Men literacy rate: 97.2%

o HHs with KUKL Connection: 88 %

o Meter Installed: 96.0%

o Meter Functioning: 88.3 %

Quality water distributed by KUKL

o Good quality : 6 %

o Satisfactory /Acceptable: 46 %

o Turbid /foul small/risk of illness: 48%

Major source of water in use

o KUKL: 35.7 %

o Jar: 19.6%

o Tanker: 14.6 %

o Well/Kuwa: 11.9 %

o Hand Pump/ Tube well: 8.1%

o Deep Boring: 5.7 %

o Others (public tap, rain water etc.): 4.4 %

Health and sanitation

o Individual toilet: 100%

o Septic tank: 11.5 %

o Public drain/sewerage: 97.4%

o Human and other waste collection: 100%

2.1.2 Co u it Aware ess, Parti ipatio , Mo ilizatio a d People s Edu atio

As stated in ToR, CAPC is responsible to carry out community mobilization activities in BDS, DNI and other

areas of the project. CAPC is putting its intense efforts to resolve several types of disputes in the BDS area

since its mobilization. Further, CAPC is involving on DNI Packages, Demo Project, Cluster Removal and others,

i.e. Sewerage Treatment Plant (STP).

The work progress has picked its pace in full speed now that was quite low in past few months due to severe

fuel crisis in nation. CAPC now is putting its high efforts on community awareness, participation and

mobilization in the project sites aligning with the construction activities. CAPC including of awareness and

participation is assisting PID to speed up the construction works in BDS and DNI areas. Community meetings

and consultations has helped the project to make coordination among different stakeholders as well as

community people. It is also helpful to assess the possible grievances and concerns in the field and sought

appropriate solutions on those matters. Moreover, some meetings have been conducted to address

safeguard issues in each project area.


CAPC has adopted two different but complementary approaches for community awareness, participation,

o ilizatio a d people s edu atio p og a i the p oje t. These app oa hes ha e een applied since the

project began. Categorically, the first approach is community meetings and consultations that are generally

conducted at local level through TLOs and other formal and informal community institutions/ organizations.

The second approach is public education school program which are especially conducted in private and

public schools of project area through which project disseminates knowledge on project activities, its

approach, working modality and anticipated outcome to school children mainly. The progress update of

CAPC in two approaches are briefed in different sub headings herein under.

A. Community Meetings

CAPC believes that formal and informal community meetings and interactions program has helped the

community people to familiarize project activities, raise awareness and create harmonized situation in

community that would favorable for handling project related local issues. The community meetings,

consultations and visits are important tools to disseminate relevant message and information as well as to

make good relationship with people for the sake of project success. Most of the community meetings,

consultations and stakeholder's meetings have been good platforms to discuss, interact and make consensus

among 4Cs (the Client, Consultant, Contactor and Community) about the project matter.

Community Awareness and Participation Plan (CAPP) prepared for the project provides methodology and

processes for regular consultations with various stakeholders including the poor, vulnerable and women-

headed households during project implementation. The CAPP identifies key primary and secondary

stakeholders to ensure widespread, ongoing, and meaningful participation. The communities has been

involved in consultations for project planning, implementation and for safeguard issues through Tole

committees and ward citizen forums and other stakeholders identified in CAPP. Schools is being used as a

major medium of information dissemination and public education and regular activities will be organized in

the schools through the CAPC as stated in the Project Administration Manual (para 36; KVWSIP PAM ).

As a egula task, CAPC is updati g all e o ds of o u ity eeti gs a d stakeholde s eeti g systematically in separate database. In this regard, the details of community meetings and stakeholders

meetings since the project start up have been updating up to the end of June 2016. By the end of June 2016,

total 477 community meetings and 245 coordination meetings with stakeholders have been recorded in the

database maintained by CAPC.

Regarding of such community meeting and stakeholders' meeting in this reporting period of January- June,

2016; total 56 community meetings and 6 stakeholders' meeting have conducted as per of the following

tables.

Table-1: Details of Community Meetings (January- June, 2016)

S.N. Places/ Locations

of the Meeting

Meeting Agenda Participants

Dalit Janjati Others Men Women Total

February, 2016

1 Ward-13; Lalitpur

Sub Metro

Discussion and introductory

orientation about program

upcoming at that area

0 3 10 9 4 13

2 DNI-I, Sundhara/

Bagdarbar Area

Discussion and interaction among

PID, TLO/DNI, CAPC, DSC and

contractor for work start at

Sundhara area

0 7 4 9 2 11


3 Ward-1; Lalitpur

Sub MetroPolitan

City,

Hanumansthan

Dissemination information to

community representatives about

project in preliminary phase;

inform probable risk and impact

with seeking of cooperation from

community; Primary exercise on

TLO formation, selection of

representatives;

0 14 7 15 6 21

4 DNI-3, KMC Ward-

34; Purano

Baneswor, Surya

Bikram Gyawali

Marga

Issues of house connection during

pipe line laying

1 4 4 9 0 9

5 Ward-2; Lalitpur

Sub Metro, Sanepa



projects in preliminary phase;





representatives;

2 10 10 11 11 22

6 DNI-2, KMC Ward-

6, Sarswotinagar

Work progress, problem and way

to solutions; Interaction between

4c (Client, Consultant, Contractor

and Community)

1 3 13 16 1 17

7 DNI-3, KMC Ward-

10

Work progress, problem and ways

to solutions; Interaction between

TLO executives, DSC and CAPC,

discussion on measures to be

taken for safe household

connection during DNI pipe laying

0 2 5 6 1 7

8 Ward-3; Lalitpur

Sub MetroPolitan

City, Sanepa








representatives;

0 23 10 16 17 33

9 Ward 13, Kusunti

for DNI-8, Package

III







TLO formation, 10 members

committee formation at ward

level, 2 representatives for TLO

selected and decided; DSC and

CAPC discussion, interaction, joint

meeting with local government

and political representatives, civil

7 7 18 23 9 32


society

10 CAPC meeting hall To resolve problem of interrupted

work resume at primary line

extension works, Sarswotinagar

area

1 4 9 13 1 14

11 SarswotiNagar Discussion on road extension,

drain pipes, Melamchi pipe line

issues, formation of Local

concerns Committee, compliance

of all decisions made by the

previous meetings, coordination

with NEA, NTC and other

stakeholders, formation of Local

monitoring committee etc.

0 3 18 20 1 21

March, 2016

12 SarswotiNagar;

DNI-2

Discussions and decisions as

attend all with their ID; prior

survey, consensus of users on

utility maintenance; reinstatement

etc.

1 4 9 13 1 14

13 Paknajol/

SorhaKhutte

Nomination of TLO member,

discussion and dissemination of

project information, seeking

cooperation, message of probable

risk, discussion with DSC/ CSE and

PROs/ contractor

0 7 12 15 4 19

14 LSMC Ward:1, DNI-

8

-do- 0 7 11 14 4 18

15 KMC Ward No.19

(DNI-7)

Ward level meeting with chairship

of Admin chief/ KMC ward office;

Information dissemination about

project, its upcoming activities,

probable risk; TLO member

selection by the representatives

attended in the meeting; Seeking

cooperation from community,

0 21 5 15 11 26

16 KMC Ward No.29

(DNI-7);

-do- 0 3 10 12 1 13

17 KMC Ward No.35

(DNI-9);

Tarakeshwor Marga

Consultation with community

people; seeking cooperation in the

pipe laying activities in that area

0 1 12 9 4 13

18 KMC Ward No.17

(DNI-7)

Ward level meeting with chairship

of Admin chief/ KMC ward office;

Information dissemination about

project, its upcoming activities,

probable risk; TLO member

selection by the representatives

attended in the meeting; Seeking

cooperation from community,

0 16 6 21 1 22

19 LSMC Ward No.1

(DNI-8)


people seeking cooperation in the

0 3 5 5 3 8


pipe laying activities in that area

20 LSMC Ward No.1

(DNI-8);


people; seeking cooperation in the

pipe laying activities in that area;

briefing of project activities to

community

0 6 11 9 8 17

21 LSMC Ward No.4

(DNI-8)

Nomination of TLO member,

discussion and dissemination of

project information, seeking

cooperation, message of probable

risk, discussion with CAPC and

community people/ various local

level institution, ward citizen

forum etc.

1 2 9 7 5 12

22 LSMC Ward No.4

(DNI-8)

-do- 1 4 16 17 4 21

23 CAPC Meeting Hall TLO Formation Meeting: Formed

TLO of DNI-7; Briefing of project;

its approach, working procedure

and cooperation / coordination

mechanism between the project

and community people; briefing

objectives of TLO formation, its

role and scope; brief about

probable risk to be faced by

community people during project

activities, seeking cooperation

1 10 5 15 1 16

April, 2016

24 DNI-6, Khumaltar Interaction, discussion and

consultation with Pipalbot Tole

Sudhar Samiti; Project message

dissemination

0 7 10 16 1 17

25 Kopundol Project message dissemination to

community, seeking cooperation

and coordination

1 4 8 8 5 13

26 Koteswor Seek cooperation/ support from

community to the project

activities

0 4 4 5 3 8

27 CITE college,

Kantipur Marga,

SubidhaNagar,

Tinkune

Project Information

Dissemination; obtain consensus

to start of the pipe laying works,

relation building, seeking

cooperation; Briefing of project; its

approach, working procedure and

cooperation / coordination



objective of TLO formation, its role

and scope; brief about probable

risk to be faced by community

people during project activities

0 1 29 14 16 30


28 Premise of Puspa

Lama, RamHiti

PasangLhamu

Sector

Resolution of public issues

regarding of project activities;

assurance for repair and

maintenance of damaged

structure during or after the

project activities due to its

consequences

1 4 7 9 3 12

29 SarswotiNagar Discussion with Sarswotinagar

Sudhar Sangh at their office,

0 5 12 17 0 17

30 Sundhara, Civil Mall Discussion and consultation for

pipe line extension around Civil

Mall

0 6 10 15 1 16

31 Office of Ekikrit

Upabhokta Sangh,

SubidhaNagar-35,

Ktm

Project Information

Dissemination; obtain consensus

to start of the pipe laying works,

relation building, seeking

cooperation; Briefing of project; its

approach, working procedure and

cooperation / coordination



objective of TLO formation, its role

and scope; brief about probable

risk to be faced by community

people during project activities

0 5 13 13 5 18

32 Office of Ekikrit

Upabhokta Sangh,

SubidhaNagar-35,

Ktm

Re-discussion on the project start

up on that area, review and

project message dissemination

0 5 11 15 1 16

33 Office of

SarswotiNagar

SudharSangh

Meeting of monitoring committee;

discussion on work modality,

review and planning for way

forward

0 2 13 14 1 15

34 PID Meeting Hall Discussion regarding on the work

starting at Subidhamarga,

Samudaik Marga and Sahayogi

Marga; works will not be started

now, it will be decided later

0 3 7 9 1 10

35 DSC-03 Discussion on the issues of people

from PipalBotMarga, KMC-16,

DNI-7 during pipe laying period;

Discussion with DSC, CAPC and

representatives from local

community; Clarification by DSC-3

0 2 11 13 0 13

36 PID Meeting Hall Formation of TLO in DNI-8 Package

III; Message dissemination,

harmonization building,

coordination

1 8 16 19 6 25

37 LSMC Ward No. 13;

DNI-8

Information of work start at that

area

0 7 5 10 2 12

38 LSMC Ward-2 Brief orientation about project to 0 6 8 11 3 14


TLO members and community

people with ward secretary,

Cooperation and coordination

with community people; Message

dissemination,

May, 2016

39 Kopundole, Lalitpur Discussion on local issues;

coordination with DoR; pressure

build up to DoR prior to pipe

laying before the pitching of road

1 4 12 10 7 17

40 SarswotiNagar

ToleSudhar

Samittee

Dissemination of project

information and anticipation of

cooperation from the locals to

pursue standard pipe laying work

0 2 16 18 0 18

41 Kopundol, DNI-8,

LSMC-1

Discussion on local issues;

grievances collection,

commitment to immediate

reinstatement of damaged utilities

etc.

0 7 8 12 3 15

42 BDS/01/01 Discussion on the works

methodology, commitment to

reinstate all the utilities complying

all safety measures; maintaining

quality of project works

1 4 11 14 2 16

43 Thamel Tourism

Development

Council (Chakshi

Bari Marga)

Discussion on the work status,

approach and methodology,

clarification of pipe laying works at

single side and both side as criteria

of road width; coordination and

cooperation; Project message

dissemination

0 11 5 13 3 16

44 Thamel Tourism

Development

Council (Chakshi

Bari Marga)

-do- 1 11 12 22 2 24

45 Namuna Chhiba

Community at

Ashok Binayak

Marga,

Kankeshwori

-do- 0 1 7 8 0 8

46 Ram Mandir Marga

at Battisputali

Meeting discussion basically

focused on: (i) repairing of the wall

of houses, underground utility like

sewer line and water supply line

that are damaged during

excavation of pipe laying works,

(ii) the stone and block pavement

work to be started within 10-15

days of completion of the pressure

test of pipes

0 2 16 18 0 18

June, 2016


47 DNI-9 Inform people for pipe testing

time and procedure at that area

0 1 7 7 1 8

48 DNI-2; Rudramati

Marga

Pipe line extension and laying;

Coordination with local people

during pipe laying works;

grievances registration and

resolving with coordination of TLO

member Yuvati Khadka

0 28 28 47 9 56

49 Project site- KMC

ward 35, Package

III, DNI-9;

ChautarfiMarga,

Koteswor

Repair and maintenance of PID

pipe line by the contractor of

RingRoad Improvement Project at

that area

0 1 5 6 0 6

50 LSMC ward 10,

Hanumansthan,

Kopundole

Discussion on pipe line works

quality issues, reinstatement and

add essi g people s g ie a es

0 1 5 6 0 6

51 DNI-8, LSMC ward-2 Discussion on pipe line works

starting, notice for project works

0 3 9 8 4 12

52 DNI-1, Sundhara,

Civil Mall Area;

KMC Ward 11

Size of pipes; clarification to

community by PID engineers

0 5 9 12 2 14

53 CAPC Assessment of land acquisition at

the project site; issues of

demarcation and compensation;

further discussion and

consultation with concerned

people

1 0 6 7 0 7

54 DNI-8, LSMC,

Jawalakhel

Distribution of project bulletins;

Information dissemination

regarding of pipe line works;

Work quality, safer work

methodology, immediate

reinstatement, minimize traffic

disturbance, cooperation from

locals etc.

0 6 12 17 1 18

55 Lukhusi ToleSudhar

Sangh Ward no. 17;

LSMC

Discussion on forthcoming pipe

laying work and maintenance of

the quality; discussions on

community grievances raised by

the local people, clarification of

queries raised by local people

regarding on pipe systems,

reinstatement work, pipe lying

cost and about Melamchi-1

project itself

0 40 4 18 26 44

56 Sanepa, war-2

LSMC; DNI-8

Information dissemination

regarding on Melamchi-2

0 5 2 6 1 7

TOTAL 23 373 571 745 222 967


Table-2: Details of Stakeholders Meetings (January- June, 2016)

S.N. Places/ Locations

of the Meeting

Meeting Agenda Participants

Dalit Janjati Others Men Women Total

January, 2016

1 Office of Singh

Darbar

Reconstruction

Project

Appraisal of issues at the footpath

interlocking pavement, water

logged area, resolving the

problem, discussions and decisions

with probable solutions

1 2 6 9 0 9

2 CAPC meeting hall -do- 0 2 6 7 1 8

3 Supreme Court -do- 0 2 4 6 0 6

February, 2016

4 DSC 3 Meeting Hall Compliance of safeguard issues in

the project, obtained commitment

from contractor, coordination

among stakeholders

1 7 16 24 0 24

May, 2016

5 PID Meeting hall Coordination meeting with Nepal

Electricity Authority (NEA) for

maintaining and repairing of fallen

High Tension line in Singh Durbar

at DNI-4 The meeting has

discussed on the issue of high

tension line along the water

supply line laid underground.

1 3 9 12 1 13

June, 2016

6 CAPC hall for

Service Reservoir

Tank Construction

Site, Katunje,

Bhaktapur

Assessment of land acquisition at

the project site; issues of

demarcation and compensation;

further discussion, and

consultation with concerned

people at the project area

1 0 6 7 0 7

TOTAL 4 16 47 65 2 67

Total of January-June 2016 27 389 618 810 224 1034

From GESI perspective, among the total 1034 participants of community and stakeholders meeting during

this six months period, 21.7% were women. Similarly among the total 1034 participants in social inclusion

perspective 2.6% was Dalits, 37.6% were Janjati and rest was from other caste/ ethnic groups. The scenario

of GESI inclusion in the meetings is illustrated by the following graphical presentation.

Figure-2: Graphi al Prese tatio of People s Parti ipatio in Community Meetings based on Gender and Social

Inclusion


B. Public Education School Program

As described above about two approaches applied for community awareness and participation; the public

education school program is an important approach as CAPC envisages that the school level activities are

highly effective to address community awareness, mobilization, and health and hygiene education in the

community through schoolchildren.

CAPC has carried out different school awareness activities targeting to school students in different part of

Kathmandu Valley within project area. The major focus has been put at the area where construction

activities are ongoing. Particularly, the focus area of public education school programme in 2016 has been

for Narefant, Koteswor, Baneshwor, Chabel, Mahankal, Balaju, Kopundol, Jawalkhel, Sanepa, Dhobighat,

Dhalko, Gokarneshwor in DNI-7, DNI-8, DNI-9, DNI-2 and BDS sector

As per the Community Awareness and Participation Plan (CAPP) of the project; students of schools in project

coverage area are a very receptive target group of the project. To address this concept, this provision has

been applied to involve schools in a proper way in the public education campaigns. Such program has been

implementing through formation of special focus groups in schools or organizing mass activities. The

activities as envisaged by CAPC are discussions on public concerns such as new water supply system, water

conservation, wastewater management, water borne diseases, basic hygiene along with gender and social

inclusion issues. Art competition, drawings, essay, poem and folk dance competition are effective ways to

achieve the goal by involving children of schools with more participation of girl students.

Active and meaningful public participation and community support are highly anticipated for successful

implementation of the project. Information dissemination through school students and teachers are

effective to spread the project messages on door to door basis for making aware the beneficiaries. Aide

memoires of regular ADB review mission also have emphasized to public awareness program in school.

Therefore, this program has been continued to contribute in achieving the objective of the project.

Table-3: Details of School Program (January- June, 2016)

S.N. Name of

School

Location Date Participation Program Activities Involvement

January 2016

1 Kotdevi

Academy

Narefant, Ktm.-

35; Estd. 2051

BS (S500/T40)

12 January

2016

73 nos. (M-15,

W-58; D-0, J-

28,O-45)

Documentary show; activities

for message dissemination

through newsletter distribution,

leaflets and other IEC materials;

Safety kits distribution

consisting of kits for girls'

menstrual safety, bucket, soaps,

towel etc.

Anju Regmi,

Laxman Bista

2 Nava Jewan

School

Koteswor-35;

Now: Shifted to

Narefant; (Nava

Jivan Shishu

Niketan)

27 January

2016

81 nos. (M-40,

W-41; D-2, J-

27,O-52)

5 nos. Documentary show

prepared by PID/KVWSIP;

activities for message

dissemination through

newsletter distribution, leaflets

and other IEC materials; Safety

kits distribution consisting of

kits for girls' menstrual safety,

bucket, soaps, towel etc.

Anju Regmi,

Laxman Bista/

BR Mayalu

February 2016


3 Gambhir

Samudra Setu

School

Narefant; BDS/

DNI-9

1 February

2016

84 nos. (M-28,

W-56; D-4, J-

45,O-35)

Documentary show prepared by

PID/KVWSIP; message






bucket, soaps, towel etc.

Anju Regmi,

Laxman Bista,

Badri N Bhatta

4 Pragati

Sikshya Sadan

Ma Vi

Kupandol, DNI-

9

18 February

2016

71 nos. (M-30,

W-41; D-3, J-

33,O-35)

-do- Anju Regmi,

Laxman Bista,

Saroj Shakya BR

Mayalu

5 Tarun

Madhyamik

Vidhyalaya,

Balaju

Balaju, BDS 21 February

2016

176 nos. (M-89,

W-87; D-5, J-

64,O-107)

-do- Anju Regmi,

Meen Dahal,

MinaRam

Chaoudhary,

Saroj Shakya,

Badri N Bhatta

6 Purano

Guheswori

Ma Vi

Balaju, Bypass 23 February

2016

100 nos. (M-36,

W-64; D-6, J-

66,O-28)


PID/KVWSIP; message



and other IEC materials

Meen Dahal,

Mina Ram

Choudhary,

Saroj Shakya,

Badri N Bhatta

7 Golden Peak

High school,

Sarswoti Nagar 24 February

2016

136 nos. (M-82,

W-54; D-4, J-

78,O-54)

-do- Anita Gnyawali,

Thakur Khanal,

Saroj Shakya,

Badri N Bhatta

8 Rupak

Memorial

School

Kupandol,

LSMC ward:1

26 February

2016

90 nos. (M-49,

W-41; D-1, J-

30,O-59)


PID/KVWSIP; activities for

message dissemination through





bucket, soaps, towel etc.;

Anju Regmi,

Meen Dahal,

Saroj Shakya,

Laxman Bista

9 Bhrikuti

Higher

Secondary

school

Sarswoti Nagar 28 February

2016

42 nos. (M-12,

W-30; D-2, J-

24,O-16)

-do- Anita Gnyawali,

Thakur Khanal,

Saroj Shakya,

Meen Dahal,

Badri N. Bhatta

10 EPS School New Baneswor 29 February

2016

112 nos. (M-60,

W-52; D-2, J-

33,O-77)





and other IEC materials;

Keshab B Malla,

Sabita Thapa,

Saroj Shakya,

Badri N Bhatta

March 2016

11 Pashupati

Mitra

Madhyamik

Bidhyalaya

Chabahil,

MitraPark/ BDS

1 March

2016

(Falgun 18,

2072)

90 nos. (M-44,

W-46; D-5, J-

40,O-45)






Minaram

Choudhary/

Meen Dahal/

Puskar Rokaya

12 English Min Bhavan/ 2 March 71 nos. (M-45, -do- Keshav Bahadur


Preparatory

High School

MinBhavan

New Baneswor,

Ward:34; KMC/

DNI-3

2016

(Falgun 19,

2072)

W-26; D-1, J-

26,O-44)

Malla/ Saroj

Shakya/ Badri N

Bhatta

13 Shramik Bal

Bigyan Nimna

Madhyamik

Vidhyalaya

DNI-8, Ward

No:3 LSMC;

Pulchowk

11 March

2016

(Falgun 28,

2072)

69 nos. (M-31,

W-38; D-5, J-

34,O-30)


PID/KVWSIP; brief orientation

about project activities,

probable risk and seek

cooperation, newsletter

distribution, leaflets and other

IEC materials; Safety kits

distribution consisting of kits for

girls' menstrual safety, bucket,

soaps, towel etc.

Anju Regmi,

Laxman Bista

14 Gokarne

Swor MaVi,

Gokarna

BDS 18 March

2016

(Chaitra 5,

2072)

85 nos. (M-28,

W-57; D-8, J-

48,O-29)







IEC materials

Meen Dahal,

MinaRam

Choudhary,

Saroj Shakya,

BR Mayalu

15 JanJagriti Ma

VI, Jagdol;

BDS

BDS 20 March

2016

(Chaitra 7,

2072)

85 nos. (M-28,

W-57; D-8, J-

48,O-29)

-do- Meen Dahal,

MinaRam

Choudhary,

Saroj Shakya

16 Mahendra

Bhrikuti

Madhyamik

Vidhyalaya

Ekantakuna 28 March

2016

(chaitra 15,

2072)

67 nos. (M-12,

W-55; D-3, J-

17,O-47










soaps, towel etc.

Anju Regmi,

Laxman Bista,

Giri B Sunar

April 2016

17 Gram

Shikshya

Mandir

Higher

Secondary

School,

Kapan-6,

Ramhiti /BDS

26 April

2016

(Baisakh 14,

2073)

103 nos. (M-44,

W-59; D-8, J-

47,O-48)


PID/KVWSIP; Activities for




Minaram

Choudhary/

Meen Dahal/

Saroj Shakya

18 Nepal

Rastriya

Nimna

Madhyamik

Vidhyalaya,

Dhlkwo,

Ward no.17,

KMC/ DNI-7,

Package II

28 April

2016

(Baisakh 16,

2073)

64 nos. (M-24,

W-40; D-11, J-

23,O-30)

-do- Keshav Bahadur

Malla/ Sabita

Thapa/ BR

Mayalu

19 MachhaPuCh

hre Intl.

Secondary

School

DNI-8, Ward

No:13 LSMC;

Kusunti

29 April

2016

(Baisakh 7

2073)

81 nos. (M-34,

W-47; D-2, J-

27,O-52)






Anju Regmi,

Saroj Shakya,

BR Mayalu






soaps, towel etc.

May 2016

20 Bal Bikash

Secondary

School

Sinchahiti,

Lagankhel

19 May

2016 (Jeth

66 nos. (M-29,

W-37; D-4, J-

48, O-14)







IEC materials;

Anita Jnawali

21 The Rising

Boarding

School

Sinchahiti,

Lagankhel

20 May

2016 (Jeth

59 nos. (M-25,

W-34; D-1, J-

29, O-29)

-do- Anita Jnawali

22 Viddhya Sadan

Higher

Secondary

School

DNI-6 22 May

2016 (Jeth

103 nos. (M-61,

W-42; D-3, J-

66, O-34)

-do- Anita Jnawali

23 Shree

Sanchetana

Primary school

LSMC04,

Dhobighat,

Lalitpur (DNI-

8)

23 May

2016 (Jeth

66 nos. (M-28,

W-38; D-1, J-

31, O-34)









girls' menstrual hygiene/ safety

etc.

Anju Regmi,

Saroj Shakya

24 Shree Chetana

Sadan

Secondary

School

DNI-10; KMC-

16; Banasthali

24 May

2016 (Jeth

73)

73 nos. (M-40,

W-33; D-1, J-

42, O-30)

-do- Anju Regmi,

Saroj Shakya

25 Shree Kanya

Mandir Higher

Secondary

School

KMC,

Kshetrapati

26 May

2016 (Jeth

60 nos. (M-3,

W-57; D-4, J-

24, O-32)







IEC materials;

Keshav B Malla

26 Shree Shanti

Nikunj

Secondary

School

KMC, Maruhiti 26 May

2016 (Jeth

66 nos. (M-22,

W-44; D-3, J-

28, O-35)

-do- Keshav B Malla

27 Okhreni

Madhyamik

Vidhyalaya

Sundarijal 29 May

2016 (Jeth

105 nos. (M-50,

W-55; D-3, J-

79, O-23)







IEC materials; Speech

Min Dahal,

MinRam

Mahato


competition among school

children

28 Bal Byabasahi

Kendra

Vidhyalaya

Sifal-7 29 May

2016 (Jeth

150 nos. (M-60,

W-90; D-6 J-58,

O-86)







IEC materials;

Min Dahal,

MinRam

Mahato

29 Mangala Devi

Madhyamik

Vidhyalaya

Goushala 30 May

2016 (Jeth

2073)

70 nos. (M-31,

W-39; D-8, J-

24, O-38)







IEC materials; Speech

competition among school

children

Min Dahal,

MinRam

Mahato, Saroj

Shakya

30 Dhumbarahi

Madhyamik

Vidhyalaya

Dhumbarahi 31 May

2016 (Jeth

128 nos. (M-49,

W-79; D-2, J-

69, O-57)

-do- Min Dahal,

MinRam

Mahato, Saroj

Shakya

June 2016

31 KistLand

Secondary

School

LSMC Ward-4,

EkantaKuna

2 June 2016

(Jeth 20'

2073)

54 nos. (M-28,

W-26; D-2, J-

38, O-14)

Documentary show; information


newsletter, leaflets and briefing;

providing safety kits to school

consist of sanitary pads and first

aid kit

Anju Regmi/

Laxman Bista

32 Shining Star

School

LSMC Ward-3,

Sanepa

6 June 2016

(Jeth 24'

2073)

94 nos. (M-47,

W-47; D-4, J-

32, O-58)

-do- Anju Regmi/

Laxman Bista

33 GyanDip

Secondary

School

LSMC Ward-2,

Sanepa

12 June

2016 (Jeth

30' 2073)

53 nos. (M-29,

W-24; D-0, J-

16, O-37)


PID/KVWSIP; short brief on

project approach, objectives,

methodology and anticipated

outcome; seeking cooperation;

activities for message




Provided first aid kit box and

packets of sanitary pad to

school

Anju Regmi/

Laxman Bista

34 Birendra

Smriti Sikshya

Sadan School

DNI-8, LSMC 13 June

2016 (Jeth

31' 2073)

51 nos. (M-32,

W-19; D-0, J-

23, O-28)

-do- Anju Regmi/

Laxman Bista

35 Bal Uddhar

Higher

Secondary

School

Kapan-3 13 June

2016 (Jeth

31' 2073)

71 nos. (M-25,

W-46; D-1, J-

33, O-37)

Documentary show; information


newsletter, leaflets and briefing,

providing safety kits to school

consist of sanitary pad and first

Meen Dahal


aid kit

36 Padmodaya

higher

Secondary

school

KMC,

Kshetrapati;

DNI-1

14 June

2016 (Jeth

32' 2073)

99 nos. (M-35,

W-64; D-2, J-

21, O-76)

-do- Anita Jnawali

37 Shahid Shukra

Higher

Secondary

School

KMC Ward:31;

DNI 1

15 June

2016 (Asar

1' 2073)

59 nos. (M-43,

W-16; D-6, J-

26, O-27)

-do- Anita Gyawali/

Savita Thapa

38 Siddhi Ganesh

Higher

Secondary

Sorakhutte 21 June

2016 (Asar

7' 2073)

77 nos. (M-41,

W-36; D-9, J-

33, O-35)

-do- MinRam

Chaoudhary

39 Nepal Yuvak

Ma VI

DNI-7, Paknajol 22 June

2016 (Asar

8' 2073)

54 nos. (M-25,

W-29; D-7, J-

24, O-23)

-do- Keshav Bahadur

Malla, Savita

Thapa, Giri

Bahadur Sunar

40 Mahankal Ma

Vi

Maha Bouddha,

Kathmandu;

DNI-7

24 June

2016 (Asar

10' 2073)

48 nos. (M-24,

W-24; D-1, J-

12, O-35)

-do- Keshav Bahadur

Malla, Savita

Thapa/ BR

Mayalu

41 Juddhodaya

Ma VI

Chhetrapati 27 June

2016 (Asar

13' 2073)

113 nos. (M-59,

W-54; D-13, J-

47, O-53)

-do- Keshav Bahadur

Malla, Savita

Thapa/ Nimesh

Regmi

42 People's

Friendship

Academy

Ward-3,

Nagarjun

28 June

2016 (Asar

14' 2073)

73 nos. (M-25,

W-28; D-2, J-

34, O-37)

-do- Meen Dahal,

MinaRam

Choudhary,

Saroj Shakya

43 Basbari

Higher

Secondary

Basbari 28 June

2016 (Asar

14' 2073)

53 nos. (M-31,

W-42; D-2, J-

37, O-34)

-do- Meen Dahal,

MinaRam

Choudhary,

Saroj Shakya

44 Sanskrit Ma Vi Rani Pokhari,

KMC ward No.

32/ DNI-7

29 June

2016 (Asar

15' 2073)

69 nos. (M-57,

W-12; D-0, J-0,

O-69)

-do- Keshav Bahadur

Malla, Savita

Thapa/ Nimesh

Regmi

45 Campion

Kathmandu

School

Hadigaun,

Ward no. 5,

Ktm/ DNI-2

30 June

2016 (Asar

16' 2073)

52 nos. (M-30,

W-22; D-0, J-

21, O-31)

-do- Anita Jnawali

Total 3670 nos. (M-1682, W-3718; D-184, J-1626,O-1860)

In total, 91 public education programs in 86 different schools has been conducted till date addressing the

information dissemination of project, its objectives including of public health and sanitation, 3Rs, GESI and

so forth. Such types of activities have been conducted through concerned community mobilisers of CAPC.

Prior to conduct such school programs, the concerned community mobilisers (CMs) has to complete several

level of meetings, visits and establishment of formal and informal public relations with the school

authorities. The program activities in the school program have various elements based on the contemporary

issues, location and prioritized matter of the project. Usual programs are documentary show, distribution of

newsletter, leaflets and other IEC materials as well as orientation about the project to the schoolchildren,


teachers and public attended in the program. Other activities generally practiced through public education

school program are speech competition, quiz, essay and paintings.

The level of participation of schoolchildren and teachers are encouraging in such programs. Total 7341

students and teachers have participated in 91 events of these programs up to the end of June 2016. Total

3718 (50.6%) women among total participants have been participated in the programs that show that better

representation of women in terms of GESI, as the target is 33% (GESI AP 2.3). Similarly, the participation of

dalit is 5.5% and janjati is 42.2% whereas participation of others is 52.3%.

Regarding the programs within this reporting period (January-June 2016); total 45 school level activities

conducted in which total 3670 school children and teachers participated. Among it; 1988 were girls, 184 dalit

and 1626 janjati.

The graphical representation of status of participation in public education school program within the bi-

annual period is reflected in Figure: 3, below;

Figure-3: Graphical Presentation of Participation in Community Meetings based on Gender and Social Inclusion

2.1.3 Distribution Networks Improvement

Distribution Network Improvement (DNI) is the major task of PID as preparedness to carry out Melamchi

water as soon as it is available in Kathmandu. During the pipe laying work, CAPC has been coordinating with

TLO members and other concerned offices and disseminating information regarding upcoming project

activities in the project areas. CAPC is responsible to carry out community mobilization in these activities

under PID procedures, rules and regulations.

Currently three DNI packages are on board under ADB loan 2776. Three DNI packages are divided into

different 11 DNI service areas. In each DNI package, there are 3-4 DNI service areas. Each DNI is further

divided into District Metering Area (DMA) and Sub-District Metering Area (Sub DMA) for the smooth

execution of DNI works. The progress of pipe laying in DNI area during the bi-annual period is stated in

separate details of each packages as below:

Distribution Networks Improvement Package -I

DNI Package-1 is sub-divided into three DNI areas, i.e. DNI-1, DNI-2 and DNI-6. DNI- 1 and DNI-2 lies in

Kathmandu Metropolitan City and DNI-6 lies in Lalitpur sub-Metropolitan City. CAPC is responsible to carry

out community mobilization activities under PID. Staffs of CAPC are putting efforts on coordination with TLO

members of the area to disseminate project information, consultations with TLOs and beneficiaries, handling


the grievances and look over the safeguard measures. The efforts are important to assess the project status

at the construction sites. The major activities in all DNIs under this package are as follows:

DNI-1

Up to the end of this bi-annual period, pipe laying work

in DNI-1 are completed in Sankata New Road, Shaid

Galli, Chuchure Galli and Swosti Galli of Sundhara area.

Till date, about 608m of HDPE pipe has been laid and 72

houses are connected with new pipe lines. The

reinstatement work (compaction and CBR test of filling

materials) and density test also completed along the

road of Sundhara.

DNI-2

Up to the end of June in this bi-annual period, HDPE pipe laying works are complete at Bhim Nidhi Marga,

Gaushala, Shahid Marga, Gyaneshwor, Rudra Mati Marga, Munal Marga and Dosudumbha Marga of

Hadigaun. At the end of the month, total of 20,137m of HDPE pipe has been laid along one side of road and

171 houses are connected with new pipelines.

DNI-6

In DNI-6, the pipe laying work has been completed in Gwarko and Steel Tower Lalitpur. Total 2852.5m of

HDPE pipes has been laid, 220 houses are connected with new pipes and 5495.6 m of road reinstatement

work has been completed.

Distribution Network Improvement Package II

Like other DNI, package-II is divided into four-service area in Kathmandu Metropolitan City and Lalitpur sub

Metropolitan City. DNI-3, 4 and 7 is situated in Kathmandu Metropolitan City and DNI-5 is situated in Lalitpur

Sub-Metropolitan city.

DNI-3

CAPC within the bi-annual period focused in coordination to DSC- 3 and Contractor for efficient

implementation of the project activities in DNI-3 like other DNI area. In June 2016; house connection at the

left out area is significant issue that resolved successfully with concentrated efforts of community mobiliser

of CAPC working for DNI Package II. CAPC collected the photocopies of KUKL consumer cards of those

consumers whose connections were left out and provided the name list to DSC-3 for connecting such

connections at that area. Contractor now has started to connect the left out house connection in that area.

Like other tasks, CAPC in this bi-annual period focused on grievance handling and resolving the issues with

coordination of DSC- lll in DNI-3. Complains of missing house connections from Gurans Thunga Galli of DNI-

3, Kareswor Marga of Ward-34 and DeviNagar Kumale Dhara Galli of Ward-10 were collected and forwarded

to DSC-3 for such connections.

DNI-4

In this bi-annual period, major activities in DNI-4 are; disseminating notices to the people, handling of

grievances, set up the help desk, regular monitoring and keeping touch with community people through TLO.

A grievance of Supreme Court has been resolved with careful handling of CAPC. The grievance was related to

SinghDarbar Reconstruction Project. It was to maintain the uneven footpath in front of Supreme Court. The


footpath was badly affected while expanding the wall of Singh Durbar by Singh Durbar Reconstruction

Project. The expanded wall and trees on the footpath created difficulties to continue the DI pipe laying

works of PID/KUKL .CAPC has organized two meeting in Supreme Court to ease the interlock block pavement

works in front of Supreme Court footpath on 1st January 2016 and 19 January 2016. The meetings were

among the stakeholders conducted with different stakeholders regarding the project activities at that place.

CAPC has coordinated on this matter and able to organize such meetings. The major stakeholders attended

in the meetings were representatives of SinghaDarbar Reconstruction Committee and Supreme Court,

Ramshah Path, Kathmandu. The meeting and site observation with all representatives from different

stakeholders decided to resolve the issues of water leaking and interlock pavement at that area. The

meeting also divided the roles of each stakeholders regarding on the issues at the project site.

Next other issues faced during construction

works in this reporting period were to manage

the underground cable of NEA and NTC of the

working area. CAPC with support of DSC-03

coordinated with Nepal Electricity Authority

and Nepal Telecom in this matter and

discussed briefly. After several discussions with

these stakeholders, a consensus has been

made on it prior to DI pipe layning at the

footpath in front of Supreme Court. The

contractor agreed to commence the work as

per decision.

Now the contractor has been reinstated the footpath from Singh Durbar western Gate of Singhdarbar to

Maitighar Mandala Chowk.

DNI-7

The project activities in DNI-7 are started from this bi-annual period. Prior to the starting of pipe laying

works, several community level consultations are conducted to form a TLO. Finally a TLO is formed and

started to function. With the support of TLO, DNI pipe laying works are ongoing in several places.

The major achievement of CAPC in this bi-annual period is formation of TLO in DNI-7. It is a result of

systematic process that has been applied by CAPC to

form a TLO in representative and inclusive manner. For

this, CAPC has organized several meetings at all wards

of KMC within DNI-7. It was basically in ward No. 16,

17, 19 and 29 of KMC to select or nominate the

representatives from each ward, cluster and toles for a

representative TLO. During the meetings, Team Leader

of CAPC and Community Mobilization Expert (CME) of

CAPC along with concerned Community Mobiliser (CM)

and Enumerator visited community people, political

representatives of each ward, members of Ward Citizen

Forum and ward secretaries of KMC several times.

During the meetings in each ward and community, they introduced and explained about PID, its activities

and importance of conducting community meetings with the aim of TLO formation. Experts of CAPC


highlighted the purpose of TLO that ultimately support in fulfilling water needs of residents of Kathmandu in

that area. Construction and Supervision Engineer (CSE) of DSC-lll also used to be attending on these

meetings and briefed the work procedure of upcoming pipe laying works in that area. Public Relation Officer

(PRO) and Engineer from Hangzhou/Sharma also briefed their work schedule and probable risk may arise

during construction activities from contractor's side.

After several meetings at ward level, final meeting on 31 March at CAPC meeting hall was a significant for

the project. Representatives from each ward within DNI-7 were presented at CAPC for the meeting. All

representatives have participated actively in the meeting and were very curious to know about Melamchi

and PID works at that day. They made commitment for carrying out the project activities smoothly and

without any disturbance. CAPC facilitated the meeting with discussion on project works, briefed the

probable risks and seek cooperation from the TLO. The representatives from different wards of KMC were

from locally reputed people nominated by political party's representatives, ward secretary, ward citizen

forum and local people. Finally, a TLO of DNI-7 known as Khanepani Tole Samanway Samuha has formed in

that meeting at CAPC meeting hall in Anamnagar, Kathmandu. All expressed their satisfaction and wished for

the effective implementation of the project activities. The detail name list of TLO is in Table-4;

Table-4: Name list of DNI-7 Khanepani Tole Samnway Samuha (TLO)

S. N. Name Post Address/ward No Telephone

1 Mr. Bhagwan Ratna Tuladhar Coordinator Kathmandu ward No.18 9841240300

2 Ms. Bina Shakya Sub-Coordinator Kathmandu ward No.19 9851001357

3 Mr. Bhagwan Shakya Secretary Kathmandu ward No.26 9841526125

4 Mr. Sarbagya Bajracharya Member Kathmandu ward No.27 9849181562

5 Mr. Binod Raj Bhandari Member Kathmandu ward No.25 9841200094

6 Mr. Bed Krishna Shrestha Member Kathmandu ward No.28 9841562146

7 Mr. Laxmi Narayan Maharjan Member Kathmandu ward No.28 9841894727

8 Mr. Shaligram Tandukar Member Kathmandu ward No.24 9851043693

9 Mr. Chiniya Man Bajracharya Member Kathmandu ward No.30 9841272155

10 Mr. Yogesh Kumar Khadgi Member Kathmandu ward No.30 9841243566

11 Ms. Sharada Pradhan Member Kathmandu ward No.30 9841460969

12 Mr. Rajendra Manandhar Member Kathmandu ward No.20 9841060522

13 Mr. Dharma Dev Maharjan Member Kathmandu ward No.16 9851027583

14 Mr. Bishwombar Lal Pradhan Member Kathmandu ward No.29 9851064744

15 Mr. Gopal Mali Member Kathmandu ward No.17 9841709976

Distribution Network Improvement Package III

Package-III is sub-divided into four DNI areas: DNI-8, DNI-9, DNI-10 and DNI-11. Project works has been

expedited in DNI-8 and 9 in this reporting period but from DNI-10 and 11; no any significant activities have

been reporting.


DNI-8

Formation of TLO in DNI-8 is the major task that has been completed in this reporting period. The

distribution pipe line laying works are also started simultaneously in DNI-8 from this period. The newly

formed LO is very active and mobilizing to support the

project works. It is a result of systematic process that

has been applied by CAPC to form TLO in

representative and inclusive manner.

For this, CAPC has organized several meetings at all six

wards of LSMC within DNI-8. It was basically in ward

No. 1, 2, 3, 4, 10 and 13 of Lalitpur Sub Metropolitan

City (LSMC) to select or nominate the representatives

from each ward, cluster and toles for a representative

TLO. During the meetings, Chief of Safeguard Unit/

PID, Engineer/ PID, CSE/DSC-3, Team Leader,

Community Mobilization Expert (CME), concerned Community Mobiliser (CM) and Enumerator of CAPC

visited community people, political representatives of each ward, members of Ward Citizen Forum and ward

secretaries of LSMC several times.

During the meetings in each ward and

community, PID officials and CAPC experts/

mobiliser introduced and explained about PID,

its activities and importance of conducting

community meetings with the aim of TLO

formation. Experts of CAPC highlighted the

purpose of TLO that ultimately support in

fulfilling water needs of residents of

Kathmandu Valley including that area.

Construction and Supervision Engineer (CSE) of

DSC-lll also used to be attended on these

meetings and briefed the work procedure of

upcoming pipe laying works in that area.

Engineer from SUMEC-Lama (J/V) also briefed

their work schedule and probable risk may arise during construction activities from contractor's side.

After several meetings at ward level, final meeting

on 22 April at PID meeting hall was a significant for

the project. Representatives from each ward within

DNI-8 were presented at PID for the meeting. All

representatives have participated actively in the

meeting and were very curious to know about

Melamchi and PID works at that day. They made

commitment for carrying out the project activities

smoothly and without any disturbance. CAPC

facilitated the meeting with discussion on project

works, briefed the probable risks and seek

cooperation from the TLO. The representatives

from different wards of LSMC were from locally


reputed people nominated by political party's representatives, ward secretary, ward citizen forum and local

people. Finally, a TLO of DNI-8 known as Khanepani Tole Samanway Samuha has formed in that meeting at

PID office in Anamnagar, Kathmandu. All expressed their satisfaction and wished for the effective

implementation of the project activities.

Table-5: Name list of DNI-8 Khanepani Tole Samnway Samuha (TLO)

S. N. Name Post Address/ward No Telephone

1 Mr. Shyam Kumar Shrestha Coordinator LSMC, Ward No.4 9851072290

2 Ms. Rojina Mangrati Secretary LSMC, Ward No.4 9813307507

3 Mr. Nirmal Tandukar Member LSMC, Ward No.1 9803001821

4 Ms. Punam Bista Member LSMC, Ward No.1 9849181562

5 Mr. Dwarika Karki Member LSMC, Ward No.13 9841389727

6 Ms. Bhawana Khadka Member LSMC, Ward No.13 9841400546

7 Mr. Padam Bahadur Shakya Member LSMC, Ward No.3 9849442084

8 Ms. Milan Maharjan Member LSMC, Ward No.3 9841727507

9 Mr. MangalMan Member LSMC, Ward No.3 9851069615

10 Ms. Shradda Thapa Member LSMC, Ward No.4 9849373137

11 Mr. ShriKrishna Lama Member LSMC, Ward No.10 9841309825

12 Ms. Sharada Shrestha Member LSMC, Ward No.10 9841345262

13 Mr. RadheShyam Silwal Member LSMC, Ward No.2 9849055706

14 Ms. Sanu Maharjan Member LSMC, Ward No.2 9841194641

15 Mr. Niraj Raut Chhetri Member LSMC, Ward No.2 9851057237

DNI-9

Distribution pipe line laying works in most of the parts of DNI-9 are now substantially completed and shifted

to DNI-8. Some reinstatement work had conducted in Koteshwor, Tinkune, Narefant and other places.

Reinstatement works at many other places have to be done.

DNI-10

After a long interval of time; primary pipe laying works are started from June in DNI-10 at Dallu near Bajra

Hotel. DI pipe of 600mm diameters are laid. Due to rainy season and complex underground utilities;

construction work are affected and took long time to complete the stretch. CM/CAPC is regularly visiting DNI-

10 for follow up of school activities and pipe line works. CAPC Community Mobilizer has prepared community

notices and coordination letters for NTC Office Chhauni, Traffic Police Dallu, KUKL Branch Office Chhetrapati

and TLO members etc for initiation of pipe laying works at Dallu. CAPC has noticed that some cables are

damaged by the contractor during construction works and the pipe laying works has been stopped.

Several complaints from this area are registered in CAPC regarding of difficulty in traffic mobility due to

muddy road. The issues were partially settled but it is completed due to complex underground cables of

NTC. Several coordination meetings were conducted with NTC by PID, DSC-3, Contractor and CAPC for this

purpose.


DNI-11

In DNI-11, no any significant activities are reported within January-June period of 2016.TLO has been formed but

pipe laying works are not yet started.

2.1.4 Bulk Distribution System and Service Reservoirs

Like DNI, Bulk Distribution System (BDS) is divided into 4 packages. These 4 packages consist of the

construction of 9 Service Reservoir Tanks (SRT) and 57 km Bulk Distribution System (BDS) under ADB Loan no

2776. Currently, all the BDS packages are on-board. KUKL/BDS/01/01, ADB Loan No: 1820 is about to

complete. The aim of the BDS is to transmit drinking water from treatment plant at Sundarijal to the service

reservoirs of different areas of Kathmandu Valley and to connect with Distribution Network Improvement

(DNI) works to supply water in each household of the project area. Activities carried out in different

packages of BDS in the period of January- June 2016 are as below:

KUKL-BDS -01/01, Loan No: 1820

Despite of hard time, BDS pipe laying work resumed in the month of April and May, 2016. At the end of May,

2016, it is complete in the section of Ramhiti-

Jagdol.

CAPC staffs are visiting the sites for follow up,

monitoring and observation of the progress

and constraints as well in this package. At the

time of field visits; the team of CAPC

consulted with the local people regarding on

the status of work progress and potential

issues. CAPC team members especially RE and

TL attended meetings with local people in

many times.

KUKL-BDS-SRT-01/01, Loan No: 2776

In the bi-annual period January-June 2016; BDS pipe laying works or ongoing in Satdobato Lailitpur and

Basundhara Kathmandu. During the pipe line works, maintenance of existing sewerage pipe lines are

simultaneously carried out. Regarding of the Service Reservoir Tank (SRT) construction work at Maharajgunj

and Bansbari; it is going on speedily.

KUKL-BDS-02, Loan No: 2776

BDS pipes are laid at different places of

BDS-2 in this six month period of 2016.

Maintenance of existing sewerage pipe line

also has been done in different places.

Regarding of the Service Reservoir Tank

(SRT) construction work; it is going on

speedily.

The team of Mission from Asian Development Bank visited the site of Panipokhari Reservoir Tank on 19th

April 2016. The team monitored Social and Environment Safeguard issues as well as technical part of

construction works. The visiting team observed the work progress and discussed with people.


KUKL-BDS-03, Loan No: 2776

Tianjin/Raman Construction Company is laying the pipe lines from Balazu Chowk to Kalanki till the end of this

bi-annual period. They have finished the concrete work of base slab in the Balaju reservoir tank. The shear

wall of this tank reached up to about 6 feet height.

A review team from ADB Nepal Resident Mission (ADB/NRM) visited the site on 19th April, 2016 and

monitored the work progress and quality of DI pipe connection at Balazu Area.

Prior to start of construction activities, CAPC distributed information notices to the community people as

personal basis or HH basis at that site. Signatures of local people collected with their expression to support

project activities. Pamphlets of notice were also pasted in the public area. Furthermore, CAPC

communicated with traffic police for managing traffic at that site.


2.1.5 Communication and Public Relation Activities

Communication and Public relation component is a major component of KVWSIP and CAPC is putting its

utmost efforts to make effective communication between project and common beneficiaries. CAPC carried

out various communication and PR activities in the first half of 2016 complied with its ToR. Communication

with locals, people-at-large, stakeholders and journalists were intensified during this period. These activities

are quite essential for project visibility. CAPC has been disseminating the information to the general people to

aware them about the project activities and fostering their participation for the sustainable implementation

of the activities. The interventions are mostly designed to spread out the information through interpersonal,

group and mass communication techniques. Similarly, it has also been connecting the communities through

alternative and social media.

A new Communication Expert Mr. Nimesh Regmi has joined CAPC team from 31 May 2016 after the effective

tenure of Ms. Sharada Rijal. Immediate after the deputation, he initially collected and reviewed the project

i fo atio s, do u e ts; p e ious o u i atio a ti ities etc. to design and conduct the further

activities.

The major tasks consummated in this reporting period are as follows:

Proposals: In consultation with PID and CAPC team, Communication Expert has prepared the following

proposals during this reporting period.

- Brief proposal prepared and submitted to purchase camera. Completed the entire process and

purchased Nikon DSLR 3200 with 18-105 mm lens.

- Prepared detail proposal for Press Briefing and Media Visit to Various sites.

- Prepared proposal for TLO visit to Melamchi site.

- Prepared proposal for newsletter Volume IV, V and VI by taking support from Communication

Assistant, finalized the proposal.

Media Visit Program: A visit program for

media persons conducted in 15th

June.

The media visit for about 25 media

persons was start from PID office to

Sundarijal WTP. The team visited various

DNI, BDS and SRT sites at Kopundole,

Patan Sundhara, Gwarko, Khumaltar,

Mahankal and Arubari. The one day

program basically was an observation

visit of PID working sites. Prior to visit of

sites, a briefing session has held at PID in

morning and at Sundarijal in the

evening.

Press Release: CAPC actively participated in the briefing session organized by PID to Secretary of

Ministry of Drinking Water and Sanitation Dr. Sanjaya Sharma. CE/CAPC has prepared and

disseminated press releases to various media outlets regarding of visit of secretary and briefing

session. The news was covered by RSS news bulletin and also published by Rajdhani National Daily and

other mainstream national dailies.

Memorandum of Understanding (MoU) with Department of Roads (DoR): CE/CAPC attended the MoU

signing ceremony at Ministry of Physical Infrastructure and Transport. The MoU has been signed


between PID and Department of Roads (DoR) to reinstate the road after the completion of pipeline

works in different road sections of Kathmandu Valley. CE has captured the photographs of the event

and prepared the press release about the same. The release was signed by spokesperson of PID and CE

had distributed the prepared press release to various media outlets for wider dissemination. He has

also made request call to journalists for the publicity. The same news was published by Rajdhani daily,

Annapurna Post daily including RSS news bulletin. For the same signing ceremony, the Communication

Expert had prepared draft speech for Project Director.

Media Monitoring: CAPC have regularly monitored and followed up the press clippings and news published

in newspaper regarding water, sanitation and sewerage issues. It also arranged to dispatch them to PID as

needed.

Coordination with Community Mobilisers: Facilitated Community Mobilizers to prepare community notices

to be disseminated to the community household/people highlighting upcoming/continue pipe laying

construction works in different DNI packages. Number of notices produced and disseminated to the

people of BDS and DNI areas prior to/during pipe laying construction works.

Coordination with Metro Traffic FM: to disseminate information regarding pipe laying construction works.

News and information were broadcasted from FM stations including Metro Traffic FM 95.6 MHZ.

Proje t Dire tor s spee h for a progra to sig MoU etwee PID a d LSMC: CAPC team assisted PID to draft a

speech for Project Director to be delivered at a program of signing a MoU between Project

Implementation Directorate and Lalitpur Sub Metropolitan City (LSMC). Ms. Sharada Rijal, Communication

Expert from CAPC had a brief meeting with Mr. Himesh Ananda Vaidhya, Chief of Engineering and Mr.

Rajiv Joshi, Chief of Safeguard Unit to discuss on key points of the speech. Later the speech was revised as

per the suggestions from PID. The speech highlighted the main points of MoU. PID and LSMC signed an

11-point MoU for the immediate reinstatement of road-sections under LSMC after the laying of drinking

water pipelines.

Proje t Dire tor s spee h for KUKL s AGM: CAPC team assisted PID to draft a speech for Project Director

to e deli e ed at the fu tio of KUKL s Ge e al Asse ly o st March, 2016. Ms. Sharada Rijal,

Communication Expert from CAPC had a brief meeting with newly appointed Project Director Mr. Tiresh

Prasad Khatri and Chief of Safeguard Unit Mr. Rajeev Joshi to discuss on the key points of the speech.

Later the speech was revised twice as per the suggestions from PID. The speech highlighted background

and formation of PID, projects being implemented under PID, progress and the harmonious relation


between PID and KUKL as these entities are formed under same institution, i.e. KUKL board.

Coordination with journalists and dissemination of a news piece to media: CAPC circulated a news piece along

with related photographs regarding MoU signed between PID and LSMC. Ms. Sharada Rijal,

Communication Expert from CAPC prepared and disseminated news to media which highlighted Key

points of MoU. The news also highlighted the speech of Project Director delivered during the program.

Regular communication with Chief of Safeguard Unit: Regular communication and meetings with Chief of

Safeguard Unit were conducted as to discuss on communication and other project related issues: i.e.

updates of CAPC s o k a d a ti ities, Media visit, Newsletter preparation, MoU between PID and LSMC,

progress and upcoming activities regarding GESI, coordination with journalists for providing news

materials for newspaper, website, notices for community people etc.

Information update in the website: Notices involving PID's information has being updated in the website

regularly. Meetings with Chief of Safeguard Unit, CAPC Team Leader and Communication Expert were

conducted as to update the information which is posted in current website. The team agreed upon

coordination with DSCs for acquiring updated information as required. Alternatively, CAPC is facilitating to

update information/notices of PID on various issues as and when required.

Updated activities and progress to ADB Mission: CAPC team attended different meetings with ADB Mission on

Environment and Safeguard. The first meeting was held at CAPC meeting hall in the presence of Ninetter

R. Pajarillaga, Environment Specialists, Indah Setyawati, Safeguard Specialist, PID and DSCs

representatives. CAPC updated the mission about the progress of social component under Loan 2776. The

team also shared the mission regarding intervention to other Loans such as Loan 1820 and Loan 3000. The

issues of grievances, challenges and constraints also shared with Mission while implementing the projects.

CAPC also facilitated site visit for the mission. After the visit, the ADB Mission provided an orientation to PID

officials, DSCs, contractors and CAPC to address the safeguard and environment issues that Mission noticed

during the visit. The Mission team emphasized to follow ADB Safeguard and Environment Policies during the

execution of projects.

Review Meeting regarding Social Safeguard and Environment Issues: A review meeting was organized at PID to

prepare Corrective Action Plan for resolving environment and safeguard issues as suggested by ADB

Mission. Senior Management Team of PID, representatives from DSCs and CAPC participated in the

meeting. The participants expressed their views regarding safeguard and resettlement issues discussed

during the field visit of ADB Mission on 8th February. Mr. Leela Prasad Dhakal, Senior Procurement

Officer highlighted the major concerned received during the ADB Mission Visit. Mr. Rajiv Joshi, Chief of

Safeguard Unit shared the meeting agenda with other participants and sought for agreed action to reach

to the consensus. He requested the participants to put forward their views/ideas for preparing Corrective

Action plan to resolve environment and safeguard issues. Other participants also put across their issues

and concerns which they experienced during the field visit of ADB Mission. Mr. Anil Bhadra Khanal

suggested participants to review the Resettlement Plan (RP) and Environment Management Plan (EMP) of

each projects for the smooth implementation of the project. He also requested to maintain strong

coordination/communication between PID, DSCs, CAPC and Contractors.

A write up on project activities: A write up titled PID E pedites Pipe La ing and ‘eservoir Construction Works as pu lished i the SCAEF Mi o . SCAEF Mirror is a special publication of Society of Consulting

Architectural and Engineering Firms (SCAEF Nepal) published on the occasion of its 25th

anniversary. The


write up highlighted introduction, background, current status of PID along with its issues and challenges.

The write up was prepared by Communication Expert Ms. Sharada Rijal. Various comments and inputs

were received from Project Director, Team Leader of PMST and Chief of Safeguard Unit for the write up

which was later finalized incorporating those comments.

3rd

volume newsletter in English language: The reviewed and updated conte t of PID s e slette i E glish language was printed out. The print form of newsletter is disseminated to various stakeholders such as

ADB NRM, MoUD, DWSS, KVWSMB, MWSP, DSCs etc. Similary, CAPC started to prepare for publication of

4th

Volu e of PID s newsletter.

2.1.6 Public Education, Sanitation, Health and Hygiene Program

The school level public education program has been focused basically on awareness as well as health,

hygiene and sanitation. It is in line with the PAM/KVWSIP that states; public awareness programs for

sanitation, health and hygiene education, and 3R (reduce, reuse and recycle) including water conservation

measures in household and/or community level will be implemented by the CAPC. (para 47; KVWSIP PAM).

In the absence of Public Health Expert (PHE), other CAPC team members have carried out and supported

health related issues in public education and school sanitation program after then.

Regarding on the school level activities, CAPC has planned to conduct such activities in all packages of DNIs

and BDS as well. In the

process of collecting detail

records of all schools within

DNIs, it was primarily easy to

find out the numbers of

community and institutional

schools but in BDS area it was

highly needed to demarcate

the coverage area so that

potential schools can be

identified within the coverage

area. In this context, CAPC

team members discussed on

this matter and decided to

consider the area between 500m. left and 500m. right from the BDS pipe line. Community Mobiliser (CM) of

the concerned BDS sites has verified the numbers of schools from the profile provided by District Education

Office (DEO) Kathmandu and Lalitpur.

By a review of the profiles of District Education Offices (DEO) of two districts; it is found about 1850 schools

exist in both districts (Kathmandu and Lalitpur) and about 850 schools in the project coverage area along

three packages each in DNIs and BDS. In this bi-annual period, CAPC has designed a uniform format of school

programs to be conducted from June at different places of project coverage area in Kathmadu Valley. A

meeting of all CAPC experts and staffs has prepared a standard format for such school program having two

options with breakdown of detail contents to be delivered, programe schedule and list of materials to be

provided in schools. All have made consensus on this matter. Community mobilisers of CAPC now are

planning for next programs following this uniform format as decided in the meeting.

CAPC has a detail action plan of school program to be conducted in 2016. It was 50 schools that have

planned but after deployment of the new team leader in CAPC; the team of experts and field staffs reviewed


the plan of school program and set total 65 schools to be carried out in 2016. With a new enthusiasm to

speed up the school program, the team revised its target and expressed commitment to mobilize

energetically to meet it. The revised target fixed in a consensus of CAPC team becomes as the following

table. The newly targeted table of planning for school shall supersede the existing one. CAPC is eagerly

managing the required arrangement to fulfill this revised target.

Table-6: (Revised) Details of School Activities Planning for 2016

S

N

Location/

Package

Nos. of schools planned for 2016; Updated status

Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sep. Oct. Nov. Dec. Total

1 Package I;

DNI-6, 1,2

1 3 2 3 2 1 2 2 16 (Total 8 schools) 2 schools in

February, 3 schools in May

and 3 schools in June

completed

2 Package

II; DNI-

3,4,7

1 3 2 3 2 1 2 2 16 (Total 10 schools) 1 school

in February, 1 school in

March, 1 school in April, 2

in May and 5 in June

completed

3 Package

III; DNI-9,

8

2 4 2 1 2 2 1 1 1 16 (Total 14 schools) 2 schools

in January, 3 schools in

February, 2 schools in

March, 1 school in April, 2

in May and 4 in June

completed

4 BDS 01-

1820/

2776;

BDS- 02

and 03

2 3 3 3 2 1 2 1 17 (Total 13 schools) 2 schools

in February, 3 schools in

March, 1 in April, 4 in May

and 3 in June completed

Total

2 8 11 0 1 9 11 7 3 0 7 6 65 Programs in total 45

schools have been

completed up to June

Regarding on the accumulative status of the school programme up to June 2016; it is total 91 events in 85

schools with 7341 participants consisting 49.4% men and 50.6% women. The ethnic disaggregation among

total are 6% dalit and 42% janjati. In this bi-annual period from January-June 2016, total 45 school activities

conducted as per planning. The school activities have clearly met the target up to June 2016. According to

the planning, CAPC has to conduct 32 school programs by June 2016 whereas; 45 such programs have been

conducted. The achievement in terms of planning have been monitoring per month. The recorded data

proved that the program executed have fully obtained its target with satisfactory level.

2.1.7 Gender Equality and Social Inclusion (GESI)

CAPC is always aware to be aligned its activities to the Gender Equality and Social Inclusion Action Plan (GESI

AP) that was prepared by the project during project design. It has been assisting PID to implement GESI AP

while carrying out its activities in BDS and DNI areas. CAPC have tried to prioritize GESI in each project

activity and ensure maximum participation of women and other Disadvantaged Groups (DAGs) in community

meetings/consultation conducted in BDS and DNI areas. The efforts of CAPC team always focused on

facilitation to ensure inclusive participation of Women, Dalit, Janajati and others during community

meetings/consultations in BDS and DNI. The team also collecting disaggregated data from meetings and

public consultations.


The project is classified as effective gender mainstreaming. The Gender Equality and Social Inclusion (GESI)

action plan of the project has been prepared complying the effective gender mainstreaming. The GESI plan

ensures representation and participation of poor, socially excluded and women in ward and Tole committees

in project orientation, implementation and monitoring. Information on core labor standards with gender

specific measures have been provided to PID, DSC, contractors and laborers. The sex, caste, ethnic

disaggregated data collection system also has been developed in PID to monitor the achievement of the

gender and pro-poo ta gets. The Pla also i luded p o isio s fo i ease i o e s e uitments in

PID/KUKL. (KVWSIP PAM para 35)

All the project activities are complied with the GESI Operational Guidelines, 2013 approved by the Ministry

of Urban Development. Despite the change in organization structure as PID/ KVWSIP is now implementing

under Ministry of Water Supply and Sanitation (MoWSS), CAPC is still following same guideline and

approaching to DWSS and MoWSS for aligning to GESI guideline and strategy of the department and

ministry. CAPC is alert to implement GESI agenda while carrying out its activities in BDS, DNI, STPs and other

Demo Projects. Major focus has been putting to ensure GESI agenda while forming Khanepani Tole

Samanwaya Samuha (TLOs) and conducting meetings of these TLOs.

CAPC team has been attended meetings with ADB, Ministry of Water Supply and Sanitation (MoWSS),

Ministry of Urban Development (MoUD) and Safeguard Unit (SU)/PID regarding on GESI AP implementation.

At the meetings, CAPC has been presenting GESI AP status, progress and plans of KVWSIP up to that period.

During the meeting, the issue of prioritizing GESI in PID's activities have been raised and discussed in details.

It is decided to sit separately to assess the potential activities to be carried out in days to come within KUKL

and KVWSIP. The CAPC, PID and ADB visiting team have been reached to a consensus of strengthening the

capacity of newly formed GESI Unit in PID through the orientation session, interaction, IEC materials and

effective capacity building programs.

The GESI Database

Data related to Gender Equality and Social Inclusion (GESI) have been collecting, verifying and recording in a

systematic database regularly regarding of GESI AP as cumulative figure. CME/CAPC is collecting and

verifying such data and information in each project activities as much as possible. As the role of CAPC that

has to put continued efforts for GESI compliance with its target as envisioned in GESI AP. The major outputs

are sorted out as achievement in GESI AP.

Preparation of ToRs

Addressing the decision of ADB mission and initiation of Senior GESI Officer of ADB; CAPC have involved in

this reporting period to prepare a detail Terms of Reference (ToR) for GESI unit/ PID. The effort of CAPC is for

capacity enhancement support of newly formed GESI Unit in PID. In this regard, a Terms of Reference (ToR)

of the GESI unit/ PID outlined, drafted and circulated to ADB, GESI Unit PID, GESI Unit MoUD and GESI

Consultant of MoUD for feedback and input on it. CME/CAPC contributed the time and efforts to prepare

outline, draft version, review and feedback collection from different stakeholders.

The reviewed version of ToR after incorporating feedback and input has been shared to each stakeholder

and updated final version. The ToR is prepared with close consultation and coordination of Senior GESI

Officer of ADB, GESI Consultant/ ADB and GESI Unit of MoUD. The ToR in Nepali and English version tabled to

Chief of Safeguard Unit/ PID and anticipating critical input and feedback from PID. The ToR covered the

comprehensive role and scope of GESI unit and detail functional task descriptions of each members including


of chief/ GESI Unit of PID. As informed by Chief of Safeguard Unit and GESI Unit, the ToR now has been

approved and endorsed in PID.

A ToR for safeguard unit also has been prepared by CAPC and now it is approved and endorsed in PID.

Incorporation of GESI in the Meetings, Consultations and School Programs

The updated database up to the end of this bi-annual period states the following status in the form of

disaggregated data.

477 nos. consultations/community meetings and 245 stakeholders meetings conducted up to June; Total

7937 individual participated in such consultations/community meetings, 2383 (30.0%) women and 5544

(70.0%) men participated; In Stakeholders meeting total 2459 individual participated whereas 23.2%

were women, 4.4% dalit and 29.3% janjati;

The record of participation of poor and socially-excluded groups is maintained separately and monitored

so far. Of the total of community meetings, 3255 (41.0%) Janjati, 221 (2.8%) Dalit and 4461 (56.2%) other

communities participated in all consultation meetings conducted till now;

Ten TLOs are formed out of 11 in DNI 2, 3, 4, 5, 6, 7, 8, 9, 10 and 11. In total, 154 people were nominated

as representatives of TLOs. Of the total, 51 (33.1%) women, 103 (66.9%) are men. Similarly, 2 (1.3%) Dalit,

85 (55.2%) Janajati and 67 (43.5%) from others community are nominated as representatives of TLO;

Project information dissemination and school health program have conducted as 91 events in 85 schools

of DNI and BDS area; Total 3718 (50.6%) girls among total participants have been participated in the

programs that show that better representation of women in terms of GESI, as the target is 33% (GESI AP

2.3). Similarly, the participation of dalit is 5.5% and janjati is 42.2% whereas participation of others is

52.3%.

Formation of GESI Unit in KUKL and PID

With full support of CAPC and GESI unit/ MoUD; a GESI Unit in KUKL for institutionalizing GESI in KUKL

operation has been formed. The unit initially has 3 members including two women members; now all

three members are women. Similarly; GESI Unit in PID also formed. CAPC have assisted to establishment;

now the unit is functional with four members including of Chief. Moreover, CAPC facilitated to draft a

GESI Action Plan for overall operation of KUKL.

2.1.8 Promotion of Water Conservation, SWM, Rainwater Harvesting

As per ToR, CAPC is always aware on its role to conduct promotional

activities regarding water conservation, solid waste management,

rainwater harvesting in near future. Earlier, the Consultant team had

carried out such activities, i.e. different trainings on solid waste

management in office and Arubari areas of BDS zone. Similarly, some IEC

materials such as rainwater harvesting and SWM have been drafted and

initially distributed them during community meeting as well. CAPC has

drafted a detail time bound Water Conservation Promotion Plan in January

2013 for making piloting programs in order to implement local initiatives of

water supply and sanitation sectors in Kathmandu Valley in different

project areas. Such types of efforts are fruitful for transferring appropriate

technologies in project areas as the target of KVWSIP for conservation of

water source smoothly.

CAPC is regularly monitoring the solid waste management (SWM) activities


after the training program on solid waste management in Arubari. The training program has focused on the

management of the waste products produced at home to convert into manure. PID/CAPC has distributed 40

compost bins in the Aarubari area. Team of CAPC regularly visited BDS and DNI areas to monitor and follow

up to know whether it is effectively implementing of waste management procedure or not, where PID/CAPC

distributed waste collection beans.

2.1.9 Other Activities

As per the ToR, CAPC additionally contributed in some other activities as anticipated by project targeting to

apa ity uildi gs a d othe suppo ts to PID a d o t a to s staffs as a d he e ui ed. Ea lie so e trainings on construction management, safeguard policy, safety measures and community mobilization were

held. Training on Environmental Management Plan (EMP) has conducted by PID on the basis of proposal

prepared and forwarded by CAPC to SU/PID in March.

CAPC has formally and informally have organized various orientation programs on safety measure and good

behavior with community people targeting to construction supervisors and labors of contractors both in BDS

and DNI zones. Some improvements have seen at construction sites after regular field visits and discussions

with DSCs and contactors; i.e. set up a help desk to facilitate community people.

Besides of it, CAPC has performed other many activities as and when required in compliance of instruction,

guidance and notice of PID.

2.2 Safeguard and Safety Policy/ Measures

Asian Development Bank (ADB) follows Safeguard Policy Statement- SPS p i iple a d ADB s safegua d operation policies to assure safeguard compliance in all ADB funded projects. To address the agreed

resettlement framework between Government of Nepal and Asian Development Bank, PID/KUKL has

established dedicated Safeguard Unit within PID. Safeguard Unit is reviewing safeguards plans, addressing

grievances on time and conducting effective monitoring of environment and social safeguard compliances

u de the e ui e e t ADB a d Go e e t of Nepal s poli ies.

Project Implementation Directorate (PID) is responsible for handling the issues, complain and problems

raised by the local peoples, land owners regarding the loss or disturbance on livelihood or health, water,

sanitation during the construction period of the projects. For this, CAPC has assisted to PID in handling those

grievances from time to time. At this stage, PID/CAPC is handling those issues at the construction site

egula ly as pe ADB s safegua d poli y a d Go e e t of Nepal safegua d e ui e e ts. A G ie a e Redress Mechanism (GRM) has been established to receive, evaluate and facilitate to the affected

people/family, concerned community on complaints, grievances about losses, compensation, social and

environmental performance at the level of the project. The GRM aims to provide a trustable environment to

add ess affe ted people s o e s. The updated status of grievances in BDS and DNI during at the end of

first half period, 2016 are presented below:

Table 7: Present Status of Community Grievances in BDS, DNIs and other Small Package works

KUKL-BDS-01/01, Loan No: 1820

S.

N.

Date Complainer Address Issue Method of

Settlement

Current Status Remarks

1. 28

December

2015

Mr. Ravi Raj

Khadka

Nayapati VDC Land

Verification

Cadastral

survey in

coordination

with Survey

Hand over to

KVWSDB


Department,

Chabahil

2. 10 October

2015

Mr. Meen

Bahadur

Gurung

Gokarneshwor-

beside Swarna

School

Plot has

been

damage

because of

pressure

test work

Made

temporary

understanding

with land

owner and

CTCE Kalika Jv.

No work

progress/ Open

pit covered with

temporary fence

Tigni SRT: Loan No: 3255

S.

N.


Settlement


1. 27 June,

2016

Sunkesari

Rajbag

Madhyapur

Thimi

Nagarpalika-3

Tigni

Regarding

remaining

land

Under

discussion

Not solved

2. 27 June,

2016

Sunkeshari

Rajbag

Madhyapur

Thimi

Nagarpalika-3

Tigni

Regarding

remaining

land

Under

discussion

Not solved

3. 27 June,

2016

Gyanmaya

Rajbag

Madhyapur

Thimi

Nagarpalika-3

Tigni

Regarding

remaining

land

Under

discussion

Not solved

4. 27 June,

2016

Dashmaya

Rajbag

Madhyapur

Thimi

Nagarpalika-3

Tigni

Regarding

remaining

land

Under

discussion

Not solved

5. 27 June,

2016

Rambashu

Shrestha

Madhyapur

Thimi

Nagarpalika-3

Tigni

Regarding

remaining

land

Under

discussion

Not solved

DNI-Package: 1

S.

N.


Settlement


1. 05

February,

2016

Locals of

Sarasowati

Nagar

Sarasowati

Nagar, Kapan

KUKL/Primary

line/DNI-2

Disturbances

in utility

installation

Community

meeting

Solved

The database of cumulative grievances handled in the project by CAPC has recorded total 122 cases in which

115 are solved and 7 are under process.

A Half Day Workshop on Safeguard

A half day social safeguard workshop was organized in the hall of PID/KUKL on 17th

June 2016. The aim of

organizing safeguard workshop was to build consensus about the implementation of safeguard among the

concerned stakeholders of the project such as contractors, DSC safeguard consultants, Construction and

Supervision Engineers, PID officials and CAPC staffs. The objective of the workshop was to disseminate the

roles of CAPC to all concerned stakeholders. All must have to know that CAPC has to inform local people


about project activities as well as it has to inform PID and DSC

if there is complaint of locals and any mistake done by

contractor.

Team leader of CAPC has ade o e hou s p ese tatio o social safeguard in which half an hour was allocated for

principles and theories of social and environmental safeguards

and its philosophy as well as understanding of safeguard

specialist and technical specialist. The rest half an hour was

allocated for present practices of safeguard in the project,

identified main gaps in social safeguard implementation in the project and finally presented corrective

measures.

GRM Register and Individual Consent Letter

CAPC now realized the necessity of preparation of individual consent letter of the local shopkeepers during

construction. So, CAPC recently has prepared a register and given to TLO. The TLO members have to fill the

grievances in the register and if it is resolvable they resolve at local level, if not forward to CAPC. In the

register detail information of the complainer and grievance has to be updated. Hence, the register has

prepared by drawing columns as SN, date of complaint, name of complainer and subject of grievance. As a

result of GRM register system, the status of grievances can be analyzed by the records maintained at the

working sites.

As a procedure, it is used as practice that if CAPC can not settle the case then it is forwarded to PID/KUKL.

Sometimes, case also goes to ministry if it is not settled at local level. Moreover, CAPC staffs clarify locals

that GRM system of the project does not bar anyone to seek justice from formal forums.

The following illustration depicts the modality of grievance handling and resolving in the project. It is a four-

level mechanism that is active in every stage of grievance handling from the very beginning of receiving

grievances from community members on the various issues. It is a time-bound system in which each

respective authority has its own active mechanism within the entire system.


GRIEVANCE REDRESS MECHANISM (GRM)

Figure-4: Schematic Diagram of Grievance Redress Mechanism (GRM) in PID/KUKL

2nd

Level Grievances

3rd

Level Grievances

1st

Level Grievances

Safeguard Unit/DSC-3/CAPC

Grievance Redress

PD/Grievance Redress

Committee

Grievance

Redress

4th

Level of Grievances

Higher Authority/other formal

forum: DAO/Court,

Ministry/others

TLO/Contractor/ DSC-

3/CAPC/ KUKL Branch

Office

Grievance

Redress

If not redressed

If not redressed

If not redressed

1-2

7 Days

15 Days

Affected Person


3. Project Monitoring

To make effective implementation of construction activities in all packages of DNI and BDS areas and

maintain the quality of social safeguard in PID; CAPC is always involved in regular monitoring works both by

expert and by field/community level staffs from time to time in coordination with SU/PID. As the importance

of monitoring pipe-laying and construction works to maintain quality of the works and address the

grievances arising at project sites; CAPC always put its efforts on it. Most of the field staffs (Community

Mobilizers including field enumerators) in DNI package-I, II and III along with BDS packages have been

regularly monitoring the social safeguard activities including community participation, awareness creation

activities and other safety measures along with school programs. Field staffs have been collecting local level

grievances applying monitoring format in close coordination and consultation with local people and TLOs.

CAPC has performed the assigned activities as best as possible and continued its planned activities in June

also.

CAPC also has regularly involved in coordination activities with ward offices of KMC and LSMC area, TLO

members in DNI and BDS and recorded their views regarding pipe laying activities and other issues. In each

package of BDS and DNI, one community mobilizer with one assistant has been regularly deployed.

Team Leader of CAPC with other experts have visited the sites of BDS and DNIs regularly to observe the work

status and find out the shortcomings in the implementation of project activities in terms of community

awareness, participation, grievance handling, resolution and dissemination of project message and also

provided probable solution of such shortcomings. They are also visiting school programs and modified the

modality of such program as decided in a meeting of CAPC. The team leader has initiated various meetings

with PID, Safeguard Unit, DSCs and other stakeholders with his active involvement, facilitation and

arrangement. Moreover, he has designed some formats for effective implementation of social plans and

program in coordination with SSUC of PID and successfully conducted a half day workshop of concerned

stakeholders on the same. CAPC has made best ways as possible and continued its planned activities

regularly in this reporting period too.

In this reporting period, the new team leader Mr. Shambhu P Kattel, PhD, started his tenure in CAPC from

18th

May 2016. From the first day of his deputation in CAPC, he put his utmost effort in harmony creation in

working team of experts, community mobilisers and support staffs of CAPC as well as executives, officials

and line counterparts of PID. He visited the sites of BDS and DNIs to observe the work status and find out the

shortcomings in the implementation of project activities in terms of community awareness, participation,

grievance handling, resolution and dissemination of project message. Team leader/ CAPC also visited school

programs and observed the modalities of program activities. As a team leader, he initiated some meetings

with PID, Safeguard Unit, DSCs and other stakeholders with his active involvement, facilitation and

arrangement.

CAPC TL visited some labour camps and observed the living condition, i.e. shelter, toilet and water facility in

this period. The labour camps at Panipokhari SRT, tents for labours and toilets are found satisfactory. After

regular monitoring, labours are found aware on safety gadgets, community people visited help desk and

asked their queries and concerns on project activities as CAPC understand. It is encouraging matter that

contractors nowadays are setting up more help desks in each site where project notices, IEC materials, water

jar and feedback register are to be maintained.


ADB Mission visits

In this bi-annual period; Asian Development Bank, Nepal Residential Mission (ADB-NRM) has intensified its

site visit in different location of Kathmandu Valley in coordination with Project Implementation Directorate/

Kathmandu Upatyaka Khanepani Limited (PID/KUKL).

A visit on 13th

May by Mr. Sekhar Banu, Director of South Asia Water Division and Ms. Vivian Castro-

Wooldrige, Urban Development Specialist of ADB inspected technical part of pipe laying works as well as

social and environmental aspect at the site.

The visit was accompanied by Er. Tiresh Prashad

Khatri, Project Director, Er. Anil Bhadra Khanal,

Deputy Project Director, Er. Rajiv Joshi,

Safeguard Unit Chief, Mahesh Bhattarai,

Managing Director of KUKL and Er. Tharloak

Bhatt, Team Leader of Design and Supervision

Consultant (DSC-3). They have inspected

progress of Balajur Service Reservoir Tank (SRT)

of 7000 cubic meters capacity, Panipokhari SRT

Maharajgunj (7500 Cubic Meters capacity) including Banasthali area where Bulk Distribution Network pipe

laying work is ongoing. As express by them, they were quite satisfied with the systematic work progress.

Visit of Hon'ble Minister, MoWSS

Honorable Minister, Ministry of Water Supply and Sanitation Mr. Prem Bahadur Singh visited the PID on 1st

February 2016. CAPC assisted PID to organize the welcome session and participated in the presentation

meeting.

ADB Mid-Term Review Mission

Visits of mid-term review Mission from ADB has been continued in January- February, 2016. The first visit

and meeting was on 24-25 January

2016. The team visited core project

activities and community

development programs to observe the

project progress and interact with

local people and stakeholders.

The visiting team also met to


Community Awareness and Participation Consultant (CAPC). CAPC briefed and presented the status of

p oje t s o u ity a a e ess a d pa ti ipatio i itiati es i the eeti g et ee ADB isiti g tea a d PID. In the presentation, CAPC highlighted on progress and potential constraints in detail on community

awareness and participation activities in the project.

A next visit of ADB mission consisting of two members in 8th

February at CAPC was about safeguard issues of

environmental and social components. The team visited the project sites and observed the actual status of

safeguard issues. Resettlement Expert of CAPC accompanied the team in field visits. He assisted ADB mission

team to visit and monitor the site of Machhapokhari (KUKL/BDS/01/03), Panipokhari (KUKL/BDS/01/02) and

Sarawati Nagar (KUKL/DNI-2/Package-1- primary line) under loan no: 2776.

After the field visit, the ADB visiting

team provided an orientation to PID

officials, DSCs, contractors and CAPC

about the safeguard measures to be

adopted in environmental and social

aspects of the project. Referring the

ADB Safeguard Policy Statement

(2009), two specialists from ADB

emphasized the objectives of

safeguard policy in the project. CAPC

assisted DSC-3 to update the RP of

Sarawatinagar (KUKL/DNI-2/Package-

1-primary line) under loan no: 2776. It also took part in Environment and Social Safeguard meeting

conducted by DSC-3 for effective implementation of ongoing project under loan; 2776.

Corrective Action Plan

In 14th

February; another meeting among PID, DSCs and CAPC at PID discussed on the concerns raised by

ADB visiting team and agreed to prepare a corrective resettlement plan to address the safeguard measures

in project. CAPC assisted to DSC mobilizing

human resources to conduct social survey and

data collection at project sites. In this regard,

CAPC team members have collected data and

required information for the updating of

Resettlement Plan (RP). The staff members of

CAPC provided all related information about the

project activities and obtained people's written

commitment to support for the project activities

to be implementing in those particular sites.

Despite of it, CAPC staff have visited ADB mission residential office with SDE/ PID, CSE of DSC-3, concern

contractor and community people in February to handle the issue of left pipe laying work in Purano-

Baneshwor (under KUKL/DNI-1, Packag-2 ) in the presence of ADB officials.

4. Coordination among Stakeholders

CAPC thinks about an effective coordination mechanism between all consultants/ experts and institutions

working under PID for the project. Various meetings between safeguard unit of PID and different

organizations working under PID in project activities have been conducting regularly for the effective


monitoring mechanism in PID. The meeting aimed to establish a strong coordination mechanism between

Safeguard Unit (SU)/ PID and all consultants working in different components of the project that comprised

with construction, social development/ social safeguard, community mobilization, resettlement, GESI and

other concerned contemporary relevant social and technical issues. It is a forum to share progress and

achievement, problem and challenges as well as potential solutions among all officials, experts/ specialist

and professionals working for the project. It also provides a formal platform for mutual cooperation,

coordination and harmonization among all stakeholders under SU/PID/KVWSIP.

The team leader of CAPC has geared up his work after his appointment in this reporting period. As a result of

the coordination, a few remarkable activities were completed in this period. The activities were media

mobilization visit to different sites of the project, social safeguard training to all concerned stakeholders, a

coordination meeting held in CAPC including project directorate and deputy directorate and safeguard unit

chief of PID, DCS III and IV and CAPC. That coordination meeting was held in PID under the leadership of

Safeguard Unit Chief in which all concerned representatives of consultants were participated. In addition, in

the leadership of Team Leader of CAPC, a meeting was held in CDO office of Bhaktapur and Melamchi in

which CAPC, Valley Board and Melamchi, CDO Bhaktatpur officials were participated and sought the solution

of the remaining people who did not receive their compensation from the sites of Tigini and Katunje SRT.

CAPC after May 2016 has been putting its intense input in the KVWSIP- Additional Financing (AF) project.

Major efforts of CAPC in this regard are resolving the issues of land acquisition at Tigni and Katunje SRT sites.

In this context, another meeting was held in CAPC meeting hall on 21 June, 2016 to verify the ongoing

confusion of land located in Tigni and Katunje of Bhaktapur district. The land was previously acquired by

Melamchi Water Supply Development Board (MWSDB) from local land owners and later on it was handed

over to Kathmandu Valley Water Supply Management Board (KVWSMB) with the purpose of constructing

Service Reservoir Tank (SRT) to distribute Melamchi Water equally to the different locality of Kathmandu

Valley.

As per the contract agreement (Loan No: 3255), contractor Hanzhou Kalika JV was mobilized to construct

SRT in Tigni and Katunje but contractor was obstructed by locals land owners with the demand to verify their

exact land location and to acquire those lands which were not legally acquired by KVWSMB. Apart from this,

some land owners were found not receiving allocated compensation of their land.

Field Visit at Gothatar

A field visit to Gothatar area with High Powered Committee for Integrated Development of

the Bagmati Civilization (HPCIDBC) to find out

different locations for deep boring along Bagmati

River was held in June. CAPC participated in the

field visit program. The visit assessed five

appropriate locations for deep boring and made

some understandings. It is decided to issue a

letter by PID requesting approval for deep boring

to HPCIDBC. It is also decisded that CAPC will

coordinate with the local people for creation a

favourable environment for project work at that

area.


Workshop on Systematizing Water Supply in Kathmandu Valley

A workshop on Kathmandu Water at Kurintar on 9th May, 2016 was a significant platform of sharing

progress and visioning planning for all stakeholders of Melamchi Water Supply Project. Kathmandu Valley

Water Supply Management Board (KVWSMB), Melamchi Sub Project-1, Project Implementation Directorate/

Kathmandu Upatyaka Khanepani Limited (PID/KUKL), Kathmandu Upatyaka Khanepani Limited (KUKL) and

Asian Development Bank, Nepal Residential Mission (ADB) senior officials, consultant and professionals

working in water sector sat together in a common platform to systematized Kathmandu Water in that

workshop.

In that two days intensive workshop (9-10 May, 2016), they came together to identify the constraints and

challenges of each organization to implement and manage the equitable water supply system in Kathmandu

Valley. In the final day session, they agreed on joint action plan on making institutional responsive and

accountable for effective service, water source development, treatment plant and protection of newly laid

pipeline, commissioning of Bulk Distribution System (BDS), Distribution Network Improvement (DNI), District

Metering Area (DMA) and other operational issues.

For the coordination arrangement, they formed a core team to implement the ongoing project successfully

on time. Er. Ghanashyam Bhattarai, Executive Director of Melamchi Sub Project-1, Er. Tiresh Prasad Khatri,

Project Director of PID/KUKL (Melamchi Sub Project-2), Er. Sanjeev Bikram Rana, Executive Director of

KVWSMB, Mahesh Bhattrai, General Manager of KUKL including Laxmi Sharma, Senior Project Officer

(infrastructure) and Vivian Castro-Wooldrige, Urban Development Specialist from ADB were there

representing their organization. Mr. Suman Prasad Sharma, Secretary, Ministry of Energy was also there to

observe and fix the missing nut and bolts of the workshop as he has immense knowledge on water sector.

5. Tea of CAPC s E perts/Staffs

CAPC as a consultant of PID comprised with team leader, experts, community mobilisers, enumerators and

support staffs is working for enhanced community awareness and participation in the project. From last

month, CAPC got a new team leader after discontinuation of existing one. It got a new momentum to

expedite the envisioned activities of CAPC for the sake of project success. The table below provides updated

list of human resource up to the end of this bi-annual period with name and designation working in CAPC for

PID.

Table -8: List of CAPC Human Resources

S.N. Name Designation

Remarks


A. Regular Professionals/Staffs:

1 Shambhu Prasad Kattel, PhD

Team Leader Dr. Kattel joined in CAPC as a Team Leader on 18th

May, 2016 replacing Mr. Badri Nath Bhatta

2 Bala Ram Mayalu Community Mobilization

Expert

3 Nimesh Regmi Communication Expert Mr. Regmi joined in CAPC as a Communication

Expert on 1st

June 2016

Ms. Shrada Regmi, former CE has resigned on 31st

March 2016

4 Giri Bahadur Sunar Resettlement Expert

B. Support Staffs:

5 Anju Regmi Community Mobiliser

6 Anita Gnawali Community Mobiliser

7 Meen Dahal Community Mobiliser

8 Keshab Bahadur Malla Community Mobiliser

9 Mina Ram Choudhary Community Mobiliser

10 Saroj Shakya, Laxman Bista,

Thakur Khanal, Sabita Thapa,

Puskar Rokaya and Ganesh Shahi

Enumerators

(6 nos.)

11 Divyeshwori Napit Office Assistant

12 Office helper: 1 no.

Driver: 2 nos. and

6. Outcome of Efforts Made by CAPC

CAPC always made aware to community people on the project activities, its

approach, working modality, probable risk and anticipated results. Besides of it,

CAPC has put efforts on awareness raising to construction supervisors and working

labours on safety measures along with new set up of Help Desk and way of dealing

to community people. The concept of Help Desk at most of the construction site is

practicing these days by contractor. The Help Desk established as an outcome of

its efforts at sites is basically an information desk having essential safety measures

with first aid kits, clean drinking water, feedback and grievances register,

information bulletins and notices. It is an encouraging matter that contractors

nowadays are setting up more help desks in each site where project notices, IEC

materials, water jar and feedback register have been maintained.

The school level awareness programs along with health and hygiene education have helped to create

conducive environment to carry on the project activities efficiently in the communities. The school children

have perceived the project activities very positively and disseminating the message to their neighbors,

guardians and surroundings. The construction works are continued smoothly in June without any

disturbance due to positive environment created by CAPC, support of locals and good coordination among

PID, consultants, contractors and other stakeholders. Hope, the activities will proceed unhindered in the

days to come as well. As a result of the regular coordination meeting of the concerned stakeholders by CAPC

under the leadership of Social Safeguard Unit Chief, social mobilizers realized that working environment in


the site is improving. It is being practiced that if people come with the problem in the working site, social

mobilzier coordinate with other concern staffs and settles the issue immediately.

If any utility damage during construction time, people come to Social Mobilizer with a complaint

immediately. Social mobilize coordinate with CSE and contractor and settle such problem locally. As a result

of regular coordination meeting in the CAPC, such problems are resolving easily in the working site these

days. Hence, CAPC realized the necessity of regular coordination meeting of concerned stakeholders.

The school level awareness programs along with health and hygiene education have helped to create

conducive environment to carry on the project activities efficiently in the communities. The school children

have perceived the project activities very positively and disseminating the message to their neighbors,

guardians and surroundings.

An element as menstrual hygiene that has been incorporated in the school programs since the beginning of

2016 is an innovative approach to address gender issue in some extent. It includes a brief awareness

discussion on menstrual safety between women CM of CAPC and girl students in the school program. After a

discussion, CAPC women CM used to gift safety kits to the woman school teacher in presence of girls. It is

highly appreciated by the teachers and girls as it has provided some awareness message and some sort of

support too.

The construction works are continued smoothly in the period without any disturbance due to positive

environment created by CAPC, support of locals and good coordination among PID, consultants, contractors

and other stakeholders. Hope, the activities will proceed unhindered in the days to come as well.

7. Risks and their Mitigation Measures

Success of the project depends on management of potential risks affecting in its different components

during project period. Generally risk management may be defined as the process of identification,

assessment and prioritization of the impacts of unprecedented events. The team of CAPC is aware on the

potential risk factors and their time based analysis. The analysis of risk is an integral process along with team

experiences and lesson learned from the different projects. The team has made further commitments and

envisaged specific efforts that would help CAPC under KVWSIP to convert potential threats into positive

outcomes as possible. The analysis by the team identified following situation and got mitigation measures as

the matrix below in Table 9.

Table 9: Risk Analysis and their Mitigation Measures

Risks categories Risk level Mitigation Responsibilities

Policy related risks:

Weak legal provisions and lacking on

their amendments for implementation

of the investment programs effectively

Medium -

high

Contemporary amendments in

existing rules and regulation of

KUKL, MoWSS so that investment

policies will be effective in future.

GoN/ MoWSS and

KUKL

Institutional risk:

Lacking required capacity build up and

exposure visit programs under KUKL

Medium Based on the view of learning by

doing, exposure visit to staffs of

PID, KUKL, and executives/

members of TLOs would be

beneficial; modern training

schemes related to different

components of KVWSIP can play

vital in this regard.

KUKL/PID/CAPC

Community risk: High Meeting, interaction and KUKL/PID/CAPC and


Irrational demands and less

cooperative behaviors of locals and

project beneficiaries on project

activities,

information dissemination

through various IEC activities

Community Based

Organizations

Vacant of local elected body : Less

cooperation from the official and staffs

for subproject undertaken and active

local participation,

Medium -

high

Election of local bodies is very

essential from time to time as

democratic practices and local

representatives have to be

strengthened

GoN/ Election

Commission of Nepal

Health, environment and safety risk:

During construction period, dust, noise

and others can affect public life. Labor

and civil safety have to be maintained,

Low -medium Apply effective measure for dust

control and safety measures

PID/CAPC/DSC/Contr

actor

Complex risk:

Delay in project implementation due

to natural disaster, fuel crisis, Bandhs

(closure), strikes and other incidents,

Medium -

high

Proceed close dialogue with

political parties and stakeholders;

organize dialogue at project level

Go e e t s ole for national level to

address such

happening

8. Potential Issues and Constraints

Based on the review of different project documents, progress reviews and consultation with CAPC field staffs

following potential issues and constraints have been envisaged:

Due to absence of elected body, the team has been experiencing problems while minimizing the

social issues in the community,

The eha io of o t a to s staffs i BDS a d DNI a eas is ot pleasi g a d satisfyi g hi h sometimes creates barrier at the field. Likewise, the field staffs of some contractors found to be

unaware about safety measures during construction works,

Less cooperative behaviors of people in some subproject areas is obstructing the project activities,

Due to its own calendar with vacation and examination of many schools in valley; it is hard to align

the school program effectively with their time slot.

9. Approaches to Address the Potential Issues/Constraints:

Despite some challenges and constraints as stated above, CAPC has taken frequent initiatives to minimize

related problematic issues in the community. Followings are some significant steps;

The team is quite enthusiastic, aware and very careful to handle such above mentioned issues,

Have been sincere, organize and carryout/handle immediate activities as instructed by PID. CAPC

team coordinates and makes proper planning to perform the immediate actions,

Rapport build up and conduct consultation regularly in a participatory manner in order to increase

positive relation with the community people,

Create awareness among people, conduct door to door visit, disseminate IEC materials, news story

through mass media (print, broadcast and online) to the people regarding project activities,

Coordinate with respective stakeholders effectively, such practices are being supportive to proceed

the construction work in BDS, DNI and STP areas,

Follow up regularly for the timely approval of proposals/documents submitted to PID for conduct

different orientation, training and workshop to make the project staff, community people and

stakeholders more positive on project activities,

Effectively manage time for conducting the programs in close coordination with schools,

Organize Ward and Municipality level meetings with respective representatives despite the lack of

elected bodies in local level. So far, CAPC has been conducting these meeting with TLO members of


concern areas and local influential persons of social dynamics as key informants as and when

required. CAPC nowadays also have practicing to sit with Ward Citizen Forum (WCF) and Citizen

Awareness Center (CAC) which are the legitimate functional forum of GoN at local level.

10. Planned Activities for Next Bi-Annual Period (July- December, 2016)

Finalize Baseline Report incorporating of feedback, input and suggestions after receiving from PID

and other stakeholders

Organize regular community meetings with TLOs and other community organizations for people's

awareness and participation

Regular coordination meetings with PID, DSCs, CAPC and other stakeholders

Conduct TLO visit to Melamchi for TLO-7 and 8 executives and members

Organize and conduct regular public education school programs as per the revised plan

Regular field visit in BDS, DNI and STPs areas for project monitoring and compliance of safeguard

issues and GESI AP

Organize GESI sensitization workshop to Project staff; KUKL and contractors

Coordinate with DSCs and contractors for construction work within the project areas,

Publish and broadcast the advertisement in national newspaper and television channel highlighting

PID s a ti ities Publish Kathmandu Water, Volume-IV as a Newsletter of PID/KVWSIP

Update and maintain the website of PID

Conduct regular meeting and interaction with journalists and media person,

Carry out one activity related to promotion of water conservation, SWM, rain water harvesting and

others in each month regularly,

Conduct a training/ workshop of Non-Revenue Water (NRW) to support staffs;

Maintain minimum standard on safety measures (water jar, safety tools, first aid, toilet and

emergency vehicle etc.) in each construction site,

Maintain record of community grievances regularly and forward to PID/ Safeguard Unit,

Other project related activities as suggested by the PID.

semi-annual social monitoring report · b. project description melamchi water supply project (mwsp)...

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