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Office of the University Registrar

Faculty FlashFast

(Banner Self-Service for Faculty)

User Guide

October 12, 2010

Faculty FlashFast User Guide

October 12, 2010 Page 2 of 15

Date October 14, 2010

Created by IS Technical Training, 231 Moulton Hall

Created for Office of the University Registrar

Copyright ©Kent State University and Sungard Higher Education, 2010

Get help with Help Desk: 672-HELP this process http://support.kent.edu

IS Technical Training, [email protected]

Documentation http://www.kent.edu/is/training/documentation.cfm

Seminars See http://www.kent.edu/hr/register

Access FlashFast is Kent’s name for Banner Faculty & Advisor Self Service, and Banner Student Self Service. If you do not see the tab for your role (Faculty & Advisor Tools, Student Tools) request access from the Help Desk (see “Get Help” above.)

Contents

Access FlashFast .......................................................................................................... 3Select the Term and Section ....................................................................................... 4Summary Class List (section roster) ............................................................................ 5Midterm and Final Grades .......................................................................................... 6Faculty Grade Assignment Channel ............................................................................ 7Early Alert .................................................................................................................... 9Office Hours .............................................................................................................. 10Catalog and Schedule Information ........................................................................... 11Faculty FlashFast Menu Guide .................................................................................. 13Emai Students and Classes ........................................................................................ 14Student FlashFast View ............................................................................................. 15



Access FlashFast

Step Action Screen

1. Open a web browser and go to your campus home page or www.kent.edu. Click the FlashLine Login link at upper right.

2. Type your Kent State user name and password. (The user name is the first part of your Kent e-mail address.)

3. Click the Faculty & Advisor Tools tab.

4. Click the FlashFAST link, which is found in the Faculty Advisor Toolbox channel at the upper left corner of the tab.

5. Click the Faculty Menus link.

6. The Faculty Menu appears.

7. Return to FlashLine by clicking the Backlink at upper left in the page header.

8. There are direct links to frequently-used

Faculty Menu items in the Faculty Advisor Toolbox channel.



Select the Term and Section

Always specify the term and the section to view, using the first two menu items.

The other menus then display information for the term and section you selected, until you change your selections.

☺ FlashFast is a web tool. You may use the Back and Forward browser buttons.

☺ CRN=Course Reference Number, the unique section identification number.



Summary Class List (section roster)

1. Students who have requested that their information remain confidential are flagged. 2. Your real-time enrollment. 3. Click on a student name link to view directory information -- address, phone, email. 4. Click the mail icon to email an individual student. 5. Click the Email Class icon to send one email to all students listed on a page. Note: 25 students are listed per page. A single section may have a number of pages. Printing: Print rosters a page at a time, or highlight/copy/paste each page list into a word processing file or spreadsheet, to consolidate your roster.



Midterm and Final Grades

1. Read the header instructions and tips. 2. There is a 60-minute timeout on the grading page. Click the Submit button to save as you go. Every time you click Submit, the timeout will reset to 60 minutes. 3. Pull down the menu to select the grade. Only freshmen will appear on the midterm grade list. 4. Click the Submit button once more at the end, to complete grade submission. You may return to view/edit grades through the end of the scheduled grading period.



Faculty Grade Assignment Channel An alternative way to access your grade sheets.

Step Action Screen

1.

Open a web browser and go to your campus homepage, or to http://www.kent.edu. Log in to FlashLine.

2.

Click the Faculty & Advisor Tools tab.

3.

Locate the Faculty Grade Assignment channel. Select the grade type from the menu, Go. Click the triangle icon next to the course for which you are submitting grades.

4.

What the icons mean:

5. Scroll down to the list of student names.

6. For each student, click the arrow in their corresponding Grade menu, and select a grade from the list.

7. Students receiving the SF grade should

have the Last Attend Date filled in , using the hours format: MM/DD/YYYY. Students who receive a grade other than SF do not need a Last Attend Date.



8. The Attend Hours field is left blank for all students.

9. When you click the Submit button, grades are saved and a new 60 minute timeout begins. Tip: click Submit every 10 or so records, or when you are interrupted while grading, and before paging to another group of students.

10. If there are more than 25 students in the section, paging controls appear above the roster at left. Page through the roster, entering grades in groups of 25. Always click Submit before paging.

(no image)

11. The Reset button will ‘roll back’ entered grades to the last saved grades on the page in view. (Use if when entering many grades, one is missed thus throwing off the rest of the list of grades.) Reset rolls back grades on the page in view, to the grades saved by the previous Submit.

12. Click CRN Selection in the menu bar at the end of the screen, to shortcut to the section list and select another section to grade.

13. Clicking Submit saves the grades, then you may exit FlashFast. You may view and change grades through the end of the scheduled grading period.

14. Click Go in the Grades channel to refresh and

update the triangle status icon.

Note If you have students in your section who are not freshmen,

the Status Icon for that section will always display

http://pipeline.kent.edu/cp/render.UserLayoutRootNode.uP?uP_tparam=utf&utf=%2fcp%2fip%2flogin%3fsys%3dbanweb%26url%3dhttps://keys-test.kent.edu:44920/eQA/bwlkffgd.P_FacFinGrd?TERM=200810%2526CRN=10101



Early Alert

Early Alert is used to refer students who are in need of academic assistance. The student will be contacted by an advisor.

Step Action Screen

1.

First, select the Term and CRN for the course. Click the Early Alert menu item. Select the student from the name menu. Click Submit.

2. Specify student assistance needs.

3.

Type the information requested on-screen in the comment field.

4. Click the Submit button.

Teaching Assignment Records

Active Assignments displays your teaching sections from the current term going forward. Assignment History displays your sections from the current term back to Spring 2008. This is useful for looking up the last time a certain class was taught, how many times a class has been taught in the past several years, etc.



Office Hours

If you use this tool, students in your classes can see your posted office hours in FlashFast. You can create custom schedules that are available to designated sections.

1. Enter From / To times in 24-hour format. This assures that AM and PM are correct. Students see the time converted to normal AM/PM format. 1 AM 0100 7 AM 0700 1 PM 1300 7 PM 1900 2 AM 0200 8 AM 0800 2 PM 1400 8 PM 2000 3 AM 0300 9 AM 0900 3 PM 1500 9 PM 2100 4 AM 0400 10 AM 1000 4 PM 1600 10 PM 2200 5 AM 0500 11 AM 1100 5 PM 1700 11 PM 2300 6 AM 0600 Noon 1200 6 PM 1800 Midnight 0000

2. Check the days of the week to which the times apply. 3. Select your contact phone number, if desired. 4. Enter your room location, and the From / To dates for which the schedule is in effect. 5. Click the Display checkbox to show a schedule online. 6. Click Submit to share your office hours.



Catalog and Schedule Information

The Course Catalog Search will display basic course information as seen in the Undergraduate and Graduate Catalogs, including prerequisites. No section information appears in the Course Catalog.

The Class Schedule Search and Look Up Class Sections search in an identical manner: Select one subject and one campus at minimum. If a search is not productive, reduce the number of search fields used.



The Class Schedule Search displays schedule information by section:

Click the section title to view prerequisites and the real-time registration count:

Look Up Class Sections condenses section data for at-a-glance viewing :



Faculty FlashFast Menu Guide

☺Once a term is selected, that term remains selected until it is changed.

Once a course section is selected, that section remains selected until it is changed. ☺

Information Needed Menu Item Select a term for navigating menu items Term Selection Select a course section for viewing CRN Selection View a printable course roster (Select Term and section, then)

Summary Class List View a roster in detail (Select Term and section, then)

Detailed Class List Access student contact information quickly From the Summary or Detailed Class

List, click on the student name link View my teaching schedule for the term (Select Term and section, then) Week

at a Glance View details of my teaching schedule (Select Term and section, then)

Faculty Detailed Schedule View my current assigned sections (Select Term and section, then)

Active Assignments View my teaching assignment history Assignment History (from Spring 08) Enter mid-term grades (Select Term and section, then)

Midterm Grades Enter final grades (Select Term and section, then)

Final Grades Post office hours, change office hours (Select Term, then)

Office Hours View detailed information about course Class Schedule Search sections View course descriptions and prerequisites Course Catalog Search information from the catalog View a student’s permanent address and Student Addresses and Phones phone View a student’s Next of Kin primary address Student Addresses and Phones and phone View student’s KSU email address Student E-mail Addresses

View student’s personal email address Student E-mail Addresses



Email Students and Classes

To Email a single student: click the mail link to the far right of their roster listing.

To Email a group of students: click the link found at the lower left of the roster. This emails the students displayed on the page. To quickly send one message to the entire class, use the My Courses tool:

Step Action Screen

1.

In FlashLine, click the My Courses tab.

2. Select the term.

3. Select the section.

4. Select E-mail from the Course Tools list.

5. Check the top checkbox to select all

students and instructors/GAs. (Or check selected individuals.)

6. Click Send E-mail to compose a message. Your name is in the list as instructor, so a copy of the mail will go to your kent.edu mailbox.

Blackboard Vista is another way to easily communicate with a class, and even allows consolidation of several sections into one. See http://elearning.kent.edu/ to learn how.



Student FlashFast View

(Students have a different FlashFast menu structure, which is presented

here for your use in advising students via phone or email.)

(top level menu)

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