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Financial ManagementBuilding Blocks for Financial StrengthSelf Evaluation Check List & Capacity Development Plan

Elements Category Yes I do Not Sure Action Needed By WhomElement #1 Strong Budget Process

1 Chart of accounts

2 Dollars spent last year and for what purpose.

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78 Budget for the current fiscal year.9 Program specific budget.

1011 Cash flow projection for the rest of the year. 12 Separate bank accounts for federal grants.

1314 Amount of cash on had at month end.

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17Element #2 Timely Management Reports

18 Indirect cost allocation.

I know what this is and why its important.

My organization has this in place / has the information.

No I don't

In Place (Yes)

Needed (No)

Target Date

Total revenue received last year (donations & other income sources).Revenue by sources of income, how much was donated, and for what purpose. Profit and loss financial statement (income statement) for last year including In-Kind giving.Most recent three years financial performance. (Income Statements)Projected trends for future financial performance.

Budget verses actual report for current fiscal year to date.

Accounting system tracks grants and their expenses separately.

Restricted and Un-restricted funds are reported.

Expenses can be broken down and reported in these categories: Administrative, Fund Raising, and Program Costs.Senior leadership is committed to a budget process and monitors progress.

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Financial ManagementBuilding Blocks for Financial StrengthSelf Evaluation Check List & Capacity Development Plan

Elements Category Yes I do Not Sure Action Needed By WhomElement #1 Strong Budget Process

I know what this is and why its important.

My organization has this in place / has the information.

No I don't

In Place (Yes)

Needed (No)

Target Date

1920 Report timing standards are established.

2122 We have and review the following reports:

22.122.2 Cash on hand by bank account.

22.322.4 In-Kind giving by area.

22.5Element #3 Strong Internal Controls

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2627 Two people count cash money at all times.

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3131.1 Bill payment and reimbursement

Full program costs including direct and indirect costs are calculated.

Determination has been made for who needs to receive financial and programmatic reports.

Monthly and year-to-date budget to actual financials.

Status of restricted funds. How much was spent for designated funds,

We have and measure key program outcomes.

We have a board approved budget for the current fiscal year.We have a signature authority limit policy in place. We have a policy that sets a check amount limit that would require two signatures.I know who is handling the cash and what procedure they are using.

The treasurer (or other board member) reviews account reconciliations. Segmentation of duties for financial transactions is reviewed and acted on.How many $'s should be in the restricted fund balance in known every month.We have established performance standards for the following:

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Financial ManagementBuilding Blocks for Financial StrengthSelf Evaluation Check List & Capacity Development Plan

Elements Category Yes I do Not Sure Action Needed By WhomElement #1 Strong Budget Process

I know what this is and why its important.

My organization has this in place / has the information.

No I don't

In Place (Yes)

Needed (No)

Target Date

31.2 Deposits31.3 Receipts31.4 Filing31.5 Account Reconciliation

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35Element #4 Consistent & Accurate Documentation

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3738 We document in-kind donations.

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42Element #5 Capacity Development Plan

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Petty cash account balance is reconciled monthly. Days cash to keep on hand guidelines are in place.I know how many days cash we have on hand.Policy that requires three bids on the purchase of items over a defined limit is in place..

Donor receipts include what they have given toward.Bank deposit documentation includes copies of checks, accounting software deposit report, and bank deposit receipt.

Accounts payable documentation includes invoice, copy of check or check stub, and appropriate signature authorizing payment. Bank reconciliations are done monthly and signed.Deposit and payable information is neatly filed and kept by year. We have a method to track and trend key program indicators.

Financial management is included in the organizations strategic and business plan.Key elements for grant readiness have been put in place.:

document.xls4 of 4

Financial ManagementBuilding Blocks for Financial StrengthSelf Evaluation Check List & Capacity Development Plan

Elements Category Yes I do Not Sure Action Needed By WhomElement #1 Strong Budget Process

I know what this is and why its important.

My organization has this in place / has the information.

No I don't

In Place (Yes)

Needed (No)

Target Date

44.1

44.2

44.3

44.4

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We have a chart of accounts and accounting software that supports segmentation and reporting of revenue and expense by grant.We have internal controls that ensure grant funds are expended according to the grant.

We have capacity to add the additional work not only for grant program implementation, but in the accounting and administrative areas. We have systems in place to track programmatic grant outcomes.We have a clear idea of the resources we need for the next three years and know where to get it. We have completed an audit by an outside firm.