selecting the appropriate contract for the project

Footer Text October 31, 2019

Selecting the Appropriate Contract for the ProjectJeffery Vinklarek, P.E.Director of Transportation Planning & DevelopmentTxDOT Yoakum District

October 31, 2019


Table of contents

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7-10

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3-4Indefinite Deliverable (ID) vs. Specific Deliverable (SD)

Building the Right Consultant Selection Team (CST)

Update of SB 20 Requirements

Proposal Content vs. Proposal Topics

Lump Sum vs. Specified Rate

Discipline Specific Contracts

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Indefinite Deliverable Contracts (ID)

Limited dollar value and durationUses work authorizations (WA) to define specific

projectFocused on a discipline of workProvides flexibility to district

or divisionExpedited contract execution

3


Specific Deliverable Contracts (SD)

Developed for a specific projectDetailed scope of service at the

contract levelContract is not constrained by a

monetary capNo time constraint on issuance

of work authorization (WA)Takes time to execute contract

4


Building the Right Consultant Selection Team (CST)

CST consists of a minimum of 3 members1. TxDOT Project Manager

2. Registered or Licensed in the specific type of professional service (At least one member)

3. Subject Matter Experts (SME) on the project or discipline

Understanding of the time commitment

5


Senate Bill 20

“A former state officer or employee of a state agency who during the period of state service or employment participated on behalf of a state agency in a procurement or contract negotiation involving a person may not accept employment from that person before the second anniversary of the date the contract is signed or the procurement is terminated or withdrawn.”

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Statement of Qualifications vs Request for Proposal

Questions are used for Statement of Qualifications (SOQ)Proposal Content is used for Requests for

Proposals (RFP)

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Request for Proposal (RFP)

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Details related to the submission of the proposal package are provided to the consultants

Proposal content and standard evaluation criteria (with weightings) are included

Open format of the proposal allows maximum flexibility for the provider response


Review Standard Evaluation Criteria & Set Weightings

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Three standard evaluation criteria1. Technical Approach – project understanding,

innovative concepts or alternatives, quality control procedures, staffing

2. Project manager’s relevant experience – similar or related projects, project management

3. Key staff’s relevant experience – similar projects

Weight each criteria according to the importance of that criteria to the contract


Key points about proposal content

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The purpose of the descriptive paragraph is to focus the provider to specific subjects of discussion

The descriptive paragraph is developed with the evaluation criteria in mind

The narrative (Proposal) will be evaluated as a whole using all three evaluation criteria

PEPS provides a Guidance for Developing Proposal Content Section of the RFP document which provides examples for the descriptive paragraph


Lump Sum Payment

Projects with well-defined scopesMore Supplemental AgreementsNegotiations take longer Incentive for consultants to be

more efficient

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Specified Rate Payment

Larger-scale projectsTime consuming for consultant to

prepare and TxDOT to review invoicesMore flexible than lump sum

–Only pay for actual hours worked–May pay for consultant

inefficiencies

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Discipline Specific Contracts

Roadway DesignComplex GeotechnicalBridge DesignDrainage DesignPavement DesignComplex Traffic ControlSigning, Pavement Marking, and Signalization

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selecting the appropriate contract for the project

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