The Compliance Monitoring Data Portal (CMDP) Training MaterialsModule 6: Operational Data

There are three ways to submit samples and results into the Compliance Monitoring Data Portal (CMDP) in order to report them to your primacy agency:

1. Uploading the sample information as an XML file using web-services;2. Manually uploading sample information in XML files (including XML files for CMDP, which can be generated by using the

Excel templates that are available in CMDP, or, if desired, generated by some other application); and3. Entering the information directly into the CMDP using the data entry screens that are part of the CMDP application.

In this training module, the third method will be presented and we’ll focus on the data entry screens for 4 operational data types: CFE, IFE, Residuals Entering the DS and Residuals in the DS.

After logging into the CMDP, which is covered in Module 1, the steps are as follows:

1) Select the “Drinking Water Sample Jobs” module tab2) Create a new job or select a job from the jobs search list.3) Whether you create a new job or select an existing one from the search list, click the “Operational Data” tab.4) Under the “Operational Data” tab, click “Add.”5) Click “Save” to add the operational data to the Drinking Water Sample Job.

Let’s look at each step in more detail.

1. Select the “Drinking Water Sample Jobs” Module TabIf you are creating a new Operational Sample Job, which is what this module is about, then select the Drinking Water Sample Jobs module tab.

On the Drinking Water Sample Jobs tab, you’ll initially see a list of all the jobs you’ve entered. Each row represents a separate job.

Each job can consist of one or more samples and results for one or more types of samples. Lots of information is provided about each job including its Status, the Category of sample record(s) in the job (Microbial, Chem/Radionuclides, Operational, etc.), and so forth.

2. Create a New JobIf you are entering a new job, you don’t need to look at the existing jobs - just click on the Create New Job button on the menu (see the box outlined in red below.

A popup dialog box called “Create New Job Options” will appear.

Click on “Enter a group of samples” (if you were uploading an XML file from an Excel template or another application, you’d select the other option and go to Module 8).

Another popup, “Please enter a value” will appear. In this one, enter a name for the job and click OK (see below).

You’ll want to think about a naming convention to help you better keep track of the samples and results you enter.

For example, a water system user might want to include the monitoring period and type of samples being submitted (e.g., TP Op Samples 2016 July) whereas a laboratory user might only focus on the particular kind of results in the job. Note that the date the job was created is recorded and displayed so you don’t need that type of timestamp in the name.

3. Click the “Operational Data” TabAfter clicking OK to save the description for the Job, a new screen is displayed. It includes a third level of tabs.

Three of the tabs on this third level are used to enter samples and results: Sample Result, Operational Data, and Composite Samples.

For operational data, which is what this module is about, use the Operational Data sub-tab.

4. Under the “Operational Data” tab, click “Add”To add data, click on the Add dropdown button and pick from the types of data available (see above). If you are logged in as a water system user and you only have one water system assigned to you, the water system fields will be defaulted to your system's ID and name on the form you select. Otherwise, pick the appropriate water system from the "Water System" dropdown as you enter operational data.

On all the operational data forms, fields marked with an asterisk (*) must be populated with a valid value to save a Sample Job. Those marked with + are conditionally required to save a record. When these are not supplied, CMDP will not allow you to save the web form, and you'll receive an error message at the top of the form.

A field marked with f are federally required and those marked with f are conditionally federally required. If one of the federally required fields is left blank, it will be listed as a validation error when the record is saved. However, these federal reporting errors will not prevent a Laboratory or Water System user from certifying and submitting a job to State.

Be very careful to enter the correct Reporting Period on the form. Once a web form is saved, it cannot be changed. If you do make a mistake, you'll need to "Remove" the record using the Job Maintenance View (see the User Manual for instructions) and start over.

a. Add Combined Filter Effluent Turbidity Sample Type to a JobTo add turbidity data measured after filtered water has been combined, click Add then select "Turbidity CFE" from the dropdown list on the Operational Data tab for your Job (see above). On the Operational Data - Turbidity CFE form, enter a summary of the turbidity measurements made at the treatment plant (e.g., hours of operation for the month, total number of measurements required and taken, number of turbidity measurements that were less than or equal to the combined filter effluent turbidity limit - see below).

You may also enter turbidity measurement details (e.g., daily CFE turbidity measurements, 4-hour turbidity readings, etc.) in the expandable areas below the summary information. In the “Grab Samples or Continuous Monitoring” table, click “Add” to add daily measurements. In the “4-Hour Readings” table, click “Add” to add measurements collected/recorded every 4 hours.

If you answer the question “Has any measurement exceeded maximum turbidity limit?” with “Yes,” you are now able to populate conditionally federally required fields for the Measurements Exceeding Turbidity Limit table, which will be displayed on the form (see above).

Click “Save” to add the sample type to the Drinking Water Sample Job. Click Close to return to the Job Summary View from where you can add more operational data records (or Sample Result or Composite Samples) or, if you are finished entering samples, go to the next step.

b. Add Turbidity Individual Filter Effluent (IFE) InformationTo add required information about the performance of individual filters for the month, click Add then select "Turbidity IFE" from the dropdown list on the Operational Data tab for your Job. The Operational Data - Individual Filter Effluent Events (IFE) form will be presented (see below).

As mentioned earlier, be careful to select the correct reporting period because you cannot change it after you've saved the web form.

Be sure to select the "Combined Population Served" that is accurate for the water system because the questions for the two sizes of public water systems are slightly different and you cannot change it after you've saved the record.

Some fields are only enabled based on the entry into a previous field (e.g., if you answer the first question with a "Yes," some of the following questions are disabled - see below).

If you had one of the IFE events listed, additional questions and a table will be presented for you to give more details. A brief description of each IFE event is available if users click the hyperlink included in the event-related question.

Click “Save” to add the sample type to the Drinking Water Sample Job. Click Close to return to the Job Summary View from where you can add more operational data records (or Sample Result or Composite Samples) or, if you are finished entering samples, go to the next step in the process of submitting the Job and data to your primacy agency.

c. Add Chlorine Chloramines Entering the Distribution SystemTo add chlorine or chloramine residual measurements and other related compliance information made at an entry point to the distribution system, click “Add” and then select “Chlorine and Chloramines Entering DS” from the dropdown list on the Operational Data tab for your Job. The form entitled Operational Data - Chlorine Chloramines: Minimum Disinfectant Residual Entering the Distribution System will open (see below).

On the form, enter information about the residual measurements made on the effluent of the treatment plant including:

the sampling point at which measurements were made (Water System, Facility, and Sampling Point and optionally more information about the Sampling Point in the Sampling Location field),

the source water type (groundwater or surface water) and whether the water is filtered or not (be careful to make the correct selection in this field because, once saved, it cannot be changed),

the Reporting Period (again remember to be very careful because, once saved, the Reporting Period cannot be changed); the required minimum disinfectant residual, which is defaulted to 0.2 mg/L (if the default is not correct, then be careful

when updating this field because it cannot be changed once the record is saved); and summary information about the measurements made: Number of Measurements Required, Number of Measurements

Below Minimum, and whether chlorine is being used or not (see below).

You can also enter the daily residual measurements in the table at the bottom of the form. Double-click on the row representing the day of the month for which you want to enter data.

The columns in this table change based on the selection made in the Filtering Water Source dropdown field above. When "Unfiltered Surface Water" is selected, several columns appropriate for total inactivation ratio are added to the table.

Click “Save” to add the sample type to the Drinking Water Sample Job. Click Close to return to the Job Summary View from where you can add more operational data records (or Sample Result or Composite Samples) or, if you are finished entering samples, go to the next step in the process of submitting the Job and data to your primacy agency.

d. Add Chlorine Chloramines in the Distribution SystemTo add chlorine or chloramine residual measurements and other related compliance information made in the distribution system, click “Add” and then select “Chlorine and Chloramines in DS” from the dropdown list on the Operational Data tab for your Job. The form entitled Operational Data - Distribution System Maximum Residual Disinfectant Level will open (see below).

On the form, enter information about the residual measurements made in the distribution system.

Note that if the reporting period is last month of a calendar quarter (i.e., March, June, September, or December), the Quarterly RAA (running annual average) field will be displayed on the form for the user to populate.

Click “Save” to add the sample type to the Drinking Water Sample Job. Click Close to return to the Job Summary View from where you can add more operational data records (or Sample Result or Composite Samples) or, if you are finished entering samples, go to the next step in the process of submitting the Job and data to your primacy agency.

e. Other Operational Sample TypesThere are five other selections you can make from the dropdown list on the Operational Data tab forms when you click Add:

Chlorine Dioxide and Chlorite Total Organic Carbon Ozone Treatment (Bromate) TTHM and HAA5 LCR WQP

These forms have similarities to the four covered in this training session. For more information on these other five forms, please refer to the CMDP User Manual.

5. Click “Save” to Add the Operational Data to the Drinking Water Sample JobAs indicated at the end of each "Add" section above, you click “Save” to add the operation data to the Drinking Water Sample Job and click Close to return to the Job Summary View from where you can add more operational data records. Once you are done entering all the samples and results for a job, you’re ready to go to the next step. Refer to Module 9 - Submission Workflow Validations, Job History, & Attachments for what those next steps are.

Attachment One: Sample Category to use to Enter Samples and Results

The following table lists the sub-tabs and web forms to use for the types of samples and results you want to enter along with the module to refer to.

Sub-Tab Name Types of Samples and Results Module NumberSample Result Chemicals Five (5)

RadionuclidesMicrobiologicalCryptosporidium

Operational Data Combined Filter Effluent (CFE) Turbidity Seven (7)Individual Filter Effluent (IFE) TurbidityChlorine Dioxide/ChloriteChlorine Chloramines Entering the Distribution SystemChlorine Chloramines In the Distribution SystemLead and Copper Water Quality Parameters (LCR WQP)Total Organic Carbon (TOC)TTHM and HAA5Ozone Treatment (Bromate)

Composite Samples Chemical composites Six (6)Radionuclide composites

Note that, though the highlighted web forms will be active in CMDP, at the time of this video they were not mapped to SDWIS/State. Please be sure to review the user manual for more information and the ZenDesk for regular updates on CMDP software updates.