select committee on security &...

Select Committee on Security & JusticeStatus update of the Integrated Justice System (IJS) ProgrammeGodfrey LesebaIJS Board ChairpersonMay 2017

IJSPROGRAMME|SELECTCOMMITTEEONSECURITYANDJUSTICEBRIEFING|GODFREYLESEBA 1May2017

BriefIJSProgrammeBackground§ TheIJSProgrammewasconceptualiseduponapprovaloftheNCPSbyCabinetin1996inordertomodernisetheCriminalJusticeSystem

§ TheProgrammewasfurthergivenimpetusby:

◦ ReviewoftheCriminalJusticeSystem– “Theseven-pointplan”(2007)

◦ Outcome3oftheJCPSClusterDeliveryAgreement- “AllpeopleinSouthAfricaareandfeelsafe”

◦ NationalDevelopmentPlan(NDPvision2030)

§ TheprimaryobjectiveoftheIJSProgrammeisto:

◦ Electronicallyenableandintegratetheend-to-endcriminaljusticebusinessprocesses(i.e.fromthereportofacrimetothereleaseofaconvictedperson),throughtechnologysolutionsand

◦ Managetherelatedinter-departmentalinformationexchangesacrosstheCJS

May2017 IJSPROGRAMME|SELECTCOMMITTEEONSECURITYANDJUSTICEBRIEFING|GODFREYLESEBA 2

CabinetApproved7-PointPlan

IJSStrategicContext


AdoptasingleVisionandMission,singlesetofobjectives,prioritiesandperformancemeasurementtargetsfortheCJSbytheJCPScluster

1EstablishasinglecoordinatingandmanagementstructureforCJS(cabinettocourt).Appointapersonfromtheexecutivewithcoordinationandmanagementpowers.

2Makesubstantialchangestocourtprocessincriminalmattersthroughpractical,short-andmedium-termproposalstoimprovetheperformance(especiallyregionalcourts).

3PutintooperationkeyprioritiesidentifiedforcomponentsofCJS(especiallyasitpertainstoimprovingcapacity)4

EstablishanintegratedNationalCJSDatabase& SystemacrossCJSDepartments5

Modernise,inanintegrated&holisticmanner,allaspectsofthesystems&equipmentoftheCJS6

Involvepublicinthefightagainstcrimebyintroducingchangestocommunitypolicing,includingexpandingitsroletodealwithmatterssuchaspolicing,paroleboards.

7

AnEfficientandEffectiveCriminalJusticeSystem

TheCJSTermsofReferenceconsistedofapackageofseven fundamentaltransformativechanges:

ICJSStrategy

§ Tobedeveloped

§ Astrategicapproachtodevelopthishasbeenapproved:

- JCPSDGForumon7March2017

- JCPSMinisterson23March2017

- Cabineton29March2017

§ WillinfluencescopeandprioritiesoffutureIJSprojects

TheJCPSDG’sReviewoftheIJSProgramme(2011)


JCPSCLUSTER

DG’sComprehensiveIntegratedJusticeSystemProgrammeReview

SEP2011

CabinetMemorandumoutliningStrategicChangestotheIJSProgramme

OCT2011

FiveKeyClusterIntegrationPriorities


12345

CJSSinglePersonIdentifierAuniqueidentifierforpersonidentification(incl.multi-modalbiometrics)andtrackingthroughtheCJS

PersonIdentificationVerificationApplication(PIVA)Identification&verificationofpersons(againstbiometrics)aswellasvetting(criminalrecord“fast-check”)

CaseManagementIntegrationElectronicinformationexchangeandcaseworkflowsacrossthecriminaljusticeprocess

28KPIReportingDashboardExecutivedashboardofkeymetricsthatprovideaholisticoverviewofthestatusoftheSACriminalJusticeProcess

SingleTransversalDatabaseforJCPSClusterBIEstablishasingledatabasefortheJCPSclusterforCJSstatisticalpurposes

WORKPACKAGE1

CJSPersonIntegration

WORKPACKAGE2

IJSIntegration

WORKPACKAGE3

IJSBusinessIntelligence

IJSImplementationStrategy


INTEGRATEDJUSTICESYSTEMBOARD

IJSTRANSV

ERSALH

UB

IJSPROGRA

MME

MANAGEM

ENTOFFICE

DEPARTMENTENABLEMENT&CAPACITYBUILDING1

INTRA-DEPARTMENTINTEGRATION2

PERFORMANCEINSTRUMENTATION3

IJSSHAREDSERVICES4 Streamlined,efficientandintegrated

criminaljusticeprocessend-to-end

Effectiveidentification&managementofpersons

EachcomponentofCJSisresponsivetocitizenneeds

PerformancemanagementoftheSACriminalJusticeSystem

Robustcapabilitytodealwithspecialpersonsandvictims

OURDELIVERYOBJECTIVES




IJSTRANSV

ERSALH

UB

IJSPROGRA

MME

MANAGEM

ENTOFFICE

INTRA-DEPARTMENTINTEGRATION

PERFORMANCEINSTRUMENTATION

IJSSHAREDSERVICES

2

3

4


ENABLINGDEPARTMENTCAPACITYBUILDING

CourtRecordingTechnology

ForensicLaboratoryServices

MobileFieldTerminalDevices

AudioVideoRemand

EnterpriseArchitecture

Networks&Connectivity ICTEquipment

IMPLEMENTED

CONNECTIVITY&INFRASTRUCTURE

ACROSSALLIJSDEPARTMENTS

IJSTRANSVERSAL

HUBIIMS

Integrated Inmate Management System

DE

SIG

N O

F TH

E N

ATIO

NA

L C

OAT

OF

AR

MS

AgricultureDepartment:

REPUBLIC OF SOUTH AFRICA

agriculture

Arts and CultureDepartment:


arts & culture

Correctional ServicesDepartment:


correctional services

DefenceDepartment:


defence

EducationDepartment:


education

Environmental Affairs and TourismDepartment:


environment& tourism

Land AffairsDepartment:


land affairs

HousingDepartment:


housing

Home AffairsDepartment:


home affairs

HealthDepartment:


health

Note: Only the primary

descriptor may be in

colour. Secondary,

tertiary and country

descriptor must always

be in black.

3.12 Examples of implemented departmental logos

3.12.4 Implemented full colour departmental logos

46Republic of South Africa’s

national Coat of ArmsCorporate Identity and Branding Guidelines

Government Communication and Information SystemDepartment:


governmentcommunications

Government Printing WorksDepartment:


governmentprinting

Independant Complaints DirectorateDepartment:


independant complaintsdirectorate

National Intelligence AgencyDepartment:


intelligence

LabourDepartment:


labour

National TreasuryDepartment:


national treasury

CASEMANAGEMENT&WORKFLOWAPPLICATIONS

SOUTH AFRICANPOLICE SERVICE

ICDMSIntegrated Case & Docket

Management System

NATIONAL PROSECUTING AUTHORITYSOUTH AFRICA

ECMSElectronic Case

Management System

DE

SIG

N O

F TH

E N

ATIO

NA

L C

OAT

OF

AR

MS



colour. Secondary,



be in black.

Foreign AffairsDepartment:


the dfa

Minerals and EnergyDepartment:


the dme





Public EnterprisesDepartment:


public enterprises

Public WorksDepartment:


public works

Safety and SecurityDepartment:


safety & security

Science and TechnologyDepartment:


science& technology

Social DevelopmentDepartment:


social development

Sport and Recreation South AfricaDepartment:


sport & recreation

CommunicationsDepartment:


the doc

Provincial and Local GovernmentDepartment:


the dplg

TransportDepartment:


transport

Water Affairs and ForestryDepartment:


water & forestry

SA Managment Development InstitutionDepartment:


the samdi

Trade and IndustryDepartment:


the dti

Public Service and AdministrationDepartment:


the dpsa

Justice and Constitutional DevelopmentDepartment:


the doj & cd

ICMS:CRIMIntegrated Case

Management System

eLAAElectronic Legal Aid

Application

DE

SIG

N O

F TH

E N

ATIO

NA

L C

OAT

OF

AR

MS



colour. Secondary,



be in black.

Foreign AffairsDepartment:


the dfa

Minerals and EnergyDepartment:


the dme





Public EnterprisesDepartment:


public enterprises

Public WorksDepartment:


public works

Safety and SecurityDepartment:


safety & security

Science and TechnologyDepartment:


science& technology

Social DevelopmentDepartment:


social development

Sport and Recreation South AfricaDepartment:


sport & recreation

CommunicationsDepartment:


the doc

Provincial and Local GovernmentDepartment:


the dplg

TransportDepartment:


transport

Water Affairs and ForestryDepartment:


water & forestry

SA Managment Development InstitutionDepartment:


the samdi

Trade and IndustryDepartment:


the dti

Public Service and AdministrationDepartment:


the dpsa

Justice and Constitutional DevelopmentDepartment:


the doj & cd

CPRChild Protection Register

INPRODUCTION INDEVELOPMENT

HANIS UPGRADEHome Affairs National Information System

DEPARTMENTSYSTEMSCORETOCRIMINALJUSTICE

PCEMProperty Control & Exhibit

Management System

AFISAutomated Fingerprint Identification System

ICMS:ChildIntegrated Case

Management System

NPISNational Photo Image System

ARSAction Request for Services

EDRMSElectronic Document and

Records Management

JDASJustice Deposit

Accounting System

NRSONational Register of Sexual Offenders

INPRODUCTION

JMISJustice Management Information System

CYCAChild & Youth Care

Application

TENDERSPECIFICATION

PCMProbation Case

Management System

VEPVictim Empowerment

Programme


� ��

�

�

Networkconnectivityestablished.Applicationtestingcurrentlyin

progress

IntegrationScheduledfor2016/17

DCSRequestlodgedwithSITA.Technical

Connectivityinprogress.

IntegrationScheduledfor Q12017/18

IJSTRANSVERSALHUBINTEGRATEDJUSTICESYSTEMBOARD

IJSPROGRA

MME

MANAGEM

ENTOFFICE

DEPARTMENTENABLEMENT&CAPACITYBUILDING



IJSSHAREDSERVICES

1

2

3

4

IJSTRANSV

ERSALH

UB


TheIJSTransversalHubisdesignedanddevelopedbytheIJS.TheHubisoperationalandproductionishostedbySITA.

§ Firstmobiledatacentre forSAGovernment

§ Mobileconstructionplatformminimises costsandsunkinvestmentlossesfrompotentialmovesinthefuture



IJSPROGRA

MME

MANAGEM

ENTOFFICE




IJSSHAREDSERVICES

1

2

3

4

IJSTRANSV

ERSALH

UB


TheIJSTransversalHubisdesignedanddevelopedbytheIJS.TheHubisoperationalandproductionishostedbySITA.

IJSTransversalDisasterRecoverySite

IJSDevelopment&Teams

DevelopmentEnvironment

IJSPMO&TransversalTeams

IJSProductionEnvironment

NUMERUS

WORKPACKAGE1CASEINTEGRATION


CAS/ICDMSApplications ECMSApplication ICMSApplication 595,4812016/17FINANCIALYEAR(APRIL– MARCH’17)

Electronicdockets

ElectronicCaseEnrolment&ChargeSheet

ElectronicCaseOutcomes

Capture

CasesprocessedelectronicallyfromSAPSdocket,toNPAenrolmenttoDOJCDCourtProceedings

1,144Connected

PoliceStations

470NPAconnected

incourts

470DOJCDconnected

incourts

SYSTEMUSAGE&IMPLEMENTATION


IJSPROGRA

MME

MANAGEM

ENTOFFICE




IJSSHAREDSERVICES

1

2

3

4

IJSTRANSV

ERSALH

UB



§ 28KPI’sidentifiedtoinstrumentCJSacrossend-to-endprocess

§ ProvidesasummaryHealthStatuscheck

CURRENTLY

18KPI’SReportedMonthly

INNEXT6MONTHS§ Additional4KPI’s,includingCourtRoom

utilisationandAppeals

§ DatasourcesincludeICMS&CRTsystems



IJSTRANSV

ERSALH

UB

IJSPROGRA

MME

MANAGEM

ENTOFFICE



IJSSHAREDSERVICES

1

2

4



IJSSHAREDSERVICES4


IJSTRANSV

ERSALH

UB

IJSPROGRA

MME

MANAGEM

ENTOFFICE




1

2

3

IJSSHAREDSERVICES4

IMPLEMENTED

PLANNEDFOR2017/18

ENVISIONEDINIJSDIGITIALSTRATEGY2030

PIVA1

PIVAPersonIdentificationandVerificationApplication(PIVA)

PIVA2CriminalHistoryFastCheck,LatentSearch&WantedPersonvia10P)

PIVA2

IJSPERSONUNIQUEIDENTIFIERUniqueIdentifierforPersonsacrossCJS

IJSPERSONTRACKINGObjectmovementtrackingacrossCJSfacilities&processes

SHAREDBI&CJSDATAANALYTICSPLATFORMInteroperableBIPlatformsupportingCJSimprovementsandcrimefighting

SHAREDCJSMOBILEAPPSMobileapplicationframeworktosupportCJSFunctions

Enablingsubstantialcostsavingsacrossallmemberdepartments:

§ Strategicre-useofICTinvestmentsandapplications

§ Realisingpotentialforeconomiesofscale

§ Leveraging&sharingdevelopmentcostsandexperiencesgained

SAJXMLSouthAfricanJusticeXML

XMLSAJ

IJSICSIJSIntegratedCodeManagementSystem–Phase2(ICS)

CJSSCHEDULINGCourttimemanagementandnotificationstoallparties

IJSDETENTIONMANAGEMENTPersonreceipting,accommodationandmovementcontrol

CJSKNOWLEDGEBASEIJSlibraryofcrimeoffences,chargesandkeycasedataelements

CASEINTEGRATION PERSONINTEGRATION BI&PERFORMANCEREPORTING

CURRENTSTATUS&ACHIEVEMENTS

§ Digitalaudiorecordingsuccessfullyimplementedin9provinces:

- Finalisedequipmentinstallationsin1,907courtrooms

- Functionaltestingsign-offoffinalimplementationsitesinFS,MPandLimpopo(siteinstallationcompleted,awaitingnetworkconnectivityupgrades)

IJSPROGRAMME|SELECTCOMMITTEEONSECURITYANDJUSTICEBRIEFING|GODFREYLESEBA 13May2017

EnablingFullyDigitalCourtAudioRecords

ProtectingtheCourtRecordDigitalcourtrecordsautomaticallybackeduptolocal,regionalandnationalservers

BetterCourtTranscriptionsCleareraudioqualityrecordingmeansbettertranscriptionsandplaybackforjudiciary&officials

DIGITALCOURTRECORDINGTECHNOLOGY(CRT)

CaseManagementIntegrationDigitalaudiorecordslinkedtoelectroniccasesandavailabletorelevantstakeholders&officials

EfficientCourtUtilisationImprovedequipmentreliabilityreducesoccurrencesofcourtdown-time.

1,907CourtroomssuccessfullyoutfittedwithnewdigitalCourtRecordingTechnology

§ PlannedNext:

- Nationalservers&networkupgradesforautomaticnationalbackupofallcourtrecordingsofSAcourtsessions

- SystemlinkingofDigitalCourtRecordingstotheDOJIntegratedCaseManagementSystem(ICMS)

LookingAhead&DrivingInnovationIJSDigitalStrategy2030


Connectivity

InternetofThings

AppServices

Interoperability&Standards

MobileSmartDevices

CloudComputing

Analytics,MachineLearnging &BigData

SocialNetworking

CyberCrime

TobePresentedin2017/18

EvolvingTechnologyEnvironmentSmartdevicesgettingsmarter…

IJSPROGRAMME|SELECTCOMMITTEEONSECURITYANDJUSTICEBRIEFING|GODFREYLESEBA 15

Compass

Accelerometer

Altimeter

LightSensor

CellularData

FingerprintReader

HeartbeatMonitor

Gyroscope

NFC(RFID)

WIFI

Bluetooth

Voice

Camera

SMS

Touch(Pressure)

Voice SMSTemperatureLocation(GPS)

ProximitySensor

May2017

TakingAdvantageoftheGrowingPrevalenceofSmartphoneDevices


237,000,000304,000,000

431,000,000

687,000,000

1,031,000,000

1,457,000,000

1,850,000,000

2,222,000,000

2,562,000,000

2,890,000,000

2008 2009 2010 2011 2012 2013 2014 2015 2016 2017

§ +130%MobilephonepenetrationinRSA

§ 1outofeverytwophonesisasmartphone

§ BuildingcapacitytotakefulladvantageofthistrendintheIJSModernisation


§ DSDMobileAppforProbationOfficersDevelopmentCompleted

- Abilityforapptoworkonline&offline

- ConnectivityviamobilenetworksorWIFI

- Designedtoworkonlow-costportabledevices(<R1,500)

§ Connectingprobationofficersinthefieldtoelectronicallycomplete:

- ChildAssessments&Recommendations

- PreliminaryInquiryOutcomes

- DiversionProgrammeMonitoring&Compliance

§ 3MonthProofofConceptrollingoutinto3regions(NW,EC&LP)with36ProbationOfficers

§ NEXT6MONTHS

- Electronicnotifications&IntegrationwithSAPS

CURRENTSTATUS&PLANS2016/17

DSDMOBILEAPPCaseIntegrationofProbationOfficers

§ SuccessfullycompleteddevelopmentofIIMSmoduleforAdmission&ReceiptofRemandDetainees:

§ Pilotcommenced19 March2017at1st PilotSite:KgosiMampuruII

§ Morethan2,600detaineessuccessfullyenrolled,riskassessed&classified

§ Next4Months

§ IntegrationwithDOJCDICMSforSentencing&Warrants(J7)

§ DependencyontimelycaptureofcaseoutcomesonICMS


PLANNEDFORTHISQUARTER2017/18

DEPARTMENTOFCORRECTIONALSERVICESPilotofIntegratedInmateManagementSystem

KgosiMampuruII1st IIMSPilotSite


PLANNEDFORTHISQUARTER2017/18

DIGITALCOURTSCHEDULERSchedulingPartiesforCourtProceedings

CaseSchedulingMobileApp(Internal)

CaseStatusNotifications&Alerts

SupportforDigitalCourtRoll(Screens&Kiosks)

CourtCaseInformationPortal

DigitalCourtCaseSchedule

1 2

3

4

5

§ Digitalcourtscheduleofallcriminal&civilcases

§ ScheduleexportedfromDOJCDICMS

§ CourtRollavailabledigitallymobileapp&web:

§ Judges&Magistrates

§ Prosecutors&LegalAidOfficers

§ CourtManagers,Clerks&Interpreters

CurrentGovernanceMechanismswithinIJSProgrammeContext


IJSBOARD

IJSPROGRAMMEMANAGEMENTFORUM

IJSARCHITECTURESTEERINGCOMMITTEE

IJSINTEGRATIONSCOORDINATIONMEETING

Co-ordinationofIJSprojectsacrossmemberdepartments

Establishtechnicalstandards,facilitatesolutiondesign,andensureconsistentstandardsfortechnicalintegrations

IJSfunctions,deploymentplanning,integrationpointsandtechnicaloperations

ResponsibleforimplementingtheIJSProgrammeplanwhichdefinestheprojects,activitiesandassociatedbudgetthroughcollectiveplanning,designandbudgetingprocessesacrosstheIJSmemberdepartments.

JCPSDG’sMEETINGProvideoversightofIJSProgramme byestablishingJCPSpriorities,directionsettingandmonitoringIJSprogress.JCPSDG’sapproveprojectsoftheIJSProgramme aswellasfundingallocations,andmanagecriticalrisksandescalationsfromtheIJSBoard

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