Toll Free: 1300 727 377 Website: www.papertopaper.com.au

Recycling Alone - is not a secure alternative for information destruction • To extract the scrap value from office paper, recycling companies generally sort the paper under unsecured conditions.

• The ‘acceptable’ paper is stored for indefinite periods of time until there is enough of a particular type to sell.

• The sorted paper, still intact, is then baled and sold, where it may be stored again for weeks or even months until it is finally used to make new products.

• There is fiduciary responsibility inherent in the recycling scenario. If paper is given up or sold, an organisation gives up its right to say how it is handled.

• There is no practical means of establishing the exact date that a record is destroyed.

• In the event of an audit or litigation, this could be a legal necessity.

• Furthermore, if something of a private nature should surface, the selection of this unsecured process could be interpreted negligent.

2. Do you dispose of your paper records separately from your general waste?

3. Identity theft is growing – do you know what happens to your company’s waste after collection?

4. Are you aware of the responsibilities you have as a Data Controller?

5. Have you drawn up information destruction procedures and are you satisfied they are being carried out by your Facility Manager?

6. Are you aware of the Standard for information destruction?

7. Do you use an approved contractor or sub-contractor that is audited by an accredited certification body to ISO 9001, NAID or ASI0 T4?8. Does your existing contractor provide a Certificate of Destruction and a fully auditable trail?

9. Is your contractor providing weights for CO2 abatement?

10. Does your approved contractor have transit and professional insurance indemnity for errors and omissions?

Security BinOften a locked security bin is quoted in the service, however this does not mean secure destruction, only unsecure disposal with no secure chain of custody of your records. In the event of litigation the lack of evidence of shredding can be disastrous. Every business should have a policy of document sentencing and maintain records of Certificates of Destruction.

For all these reasons, the choice of recycling as a means of information destruction is undesirable. From a risk management perspective, environmental responsibility is a concern, materials may be recycled after they are destroyed or a company can contract a service that will destroy the materials under secure conditions before recycling them.

Assessing the risk to your company1. Have you assessed the risk to your business in the event that your confidential information falls into the wrong hands?

Secure Records Management

A New Generation of Security Bins

Call Toll Free for a NAID certif ied service: 1300 727 377

Website:www.papertopaper.com.au

Research shows that 3 out of 4 Australians are putting themselves at risk of Identity Fraud by throwing out personal information including invoices, credit card statements, utility bills etc., straight into the rubbish recycling.

A SECURE DATA SHREDDING SERVICE IS THEMOST RELIABLE WAY TO REDUCE THE RISK

AXD provides a secure & cost effective answer that protects you & your customers from ID theft & your business from expensive litigation

www.allexpressdestruction.com.au

How safe isyour Identity?

• Courier collections

Australia wide• Specific for SME

& home business

Secure Document Cabinet• The unique trouble-free secure document bag provides for easy removal • Strong full length piano hinge allows for 180° opening • Automatic door locking • Side handles for easy moving • Paper guard with self-locking door • Bag exchange service

SMALL BUSINESSES ARE NOT EXEMPT FROM FRAUD NOR SINGLE OPERATORS WORKING FROM HOME A high percentage of partnerships fail and poor housekeeping of records, milestones, expenditure,

investments etc can easily lead to negative outcomes. Unfortunately this breakdown may not be avoidablebut at least the legal hardship can be minimised with evidence of good record keeping.

Personal Document Container• Reducing the liability of information theft • Lid design is secure and durable while still providing ease when emptying • The PDC includes a Hanging Waste Basket in matching grey

Secure Document Container• Auto locking double lipped lid provides added security • Fully concealed hinges • 40 litre capacity – holds up to 13.5 kg • Dual paper slots for easy access • Suitable for suspension files