secure electronic data communications and transactions
DESCRIPTION
Secure Electronic Data Communications and Transactions. This means:. Electronic documents actually are the original documents!. 99% of Paper Documents were created electronically. Paper documents are copies of electronic documents. Why are people still utilizing paper documents?. - PowerPoint PPT PresentationTRANSCRIPT
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Secure Electronic Data
Communications and
Transactions
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99% of Paper Documents were created electronically
This means:
• Electronic documents actually are the original documents!
• Paper documents are copies of electronic documents
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Why are people still utilizing paper documents?
• They believe it’s the only legal option
• They believe it’s the only practical option
• They believe it’s the only option available to sign
documents• They are ignorant regarding any other options available
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Is there an alternative?
Absolutely – YES!
Verifynow dot Info
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Is it legal?
Yes!
• The Electronic Communications and Transactions Act 25, 2002
• The Financial Intelligence Centre Act 32, 2001
• Regulation of Interception of Communications and Provision of Communication-related Information Act 70, 2002
Compliant with:
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Is it practical and easy to use?
Yes!
Logical / User friendly Procedures
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Electronic vs Paper
Inexpensive High Security No Physical Space Sharing within seconds
Expensive
Low Security |
Requires lots of space |
Sharing is a time consuming process
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Distance and Geographical location plays no role
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|Distance plays a critical role
No additional expenses
Paper, ink, printers, etc. required
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What are the benefits?• Saving Time
• Seamlessly integrates with current software
• Better Access Control• Full Audit Trail• High Security• No additional office space required• Easy to manage and to retrieve
• Compliant with business trends
• Government motivates us to move into this direction• No additional equipment and software required
• Saving Money
• A clean slate and very flexible
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Some practical applications of this service
• Orders and Delivery notes
• Tenders and Contracts
• Electronic Invoicing (SARS Compliant)
• Electronic Record keeping
• Signing and approval of documents
• Secure sharing of data
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Why Verifynow?• All parties can unconditionally rely on data communicated by means of this service• Absolute protection of the integrity of data• Users have full control over access to - and sharing of data• Legally compliant electronic signatures ensure legally binding
agreements, commitments and acceptance of data
• Full audit trail ensures proper proof of delivery, proof of access and proof of signature.
• Automatic backup of transaction data for future reference
• No deleting, editing or modification of data once communicated or shared
• Impartial third party service legally protecting the interest of all transacting parties
• Issuing of electronic signatures and verification of identities for this purpose is done according to ECT & FIC Act prescriptions
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Other product enhancements
• Document Access Notification• Bulk SMS
• Email Notification• Secure Message facility• Secure Document Sharing facility• In Account Document Access Control• Off Site Data Backup facility
• Document search facility
• Bio-metric (fingerprint) login option
• Third Party Account and Third Party signature facility.
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Application Overview
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Application Overview
Logon to the server:Encrypted connection to server
Auto updating of latest software
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Application Overview
First Login screen:
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Application Overview
Random variable missing
characters
Second Login screen:
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Application Overview
Menu tree expands to show sub-
menu items
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Application Overview
After selecting a folder, the documents in the
folder will be displayed
Folder security and sharing may also be
modified
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Document settings:
• View comments• Security• Sharing• Notifications• Define Access
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Document actions:
• Verify• Sign • View• Send• Add comment
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Document information:
• Doc Number• Doc Name• Doc Size• Audit Trail info
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Secure Messages
• Create a new secure message• View received and sent secure
messages
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Secure Messages
Browse for contacts in
your address
book
Creating a secure message:
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Secure Messages
Select a contact or
specify an e-mail address
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Secure MessagesClick to add
an attachment
Select doc from the
folder
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Secure Messages
Write your
message
Click to send the message
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Secure Messages
View your sent and received
messages
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Bulk SMSBrowse for a
contact in your address
book or specify a cell
number
Write your message…
and send…
Creating a Bulk SMS:
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Bulk SMSA complete
log is kept of all your sent
SMS’s.
Bulk SMS reports:
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ReportsVarious reports
to ensure management of
your account and monitor
access to your data
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File Backup
A special Backup facility to save your
files off-site. All security and access control measures
are also applicable here.
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• Strict control measures to ensure that data communicated or shared with other parties may not be modified, edited or deleted, once uploaded onto the server
• A South African system, designed for compliance with South African legislation.
• User in control of access to his documents and may define security settings for all his data on the server.
Why Verifynow?
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Contact details:
Ziegfried Kritzinger 082 443 7835 [email protected]
Lauwrens Briedenhann 083 418 [email protected]
Thank You
Willie Coetzee 082 455 3350 [email protected]