Enterprise Resource Planning

Secure E Doc SystemJASHIRProject overviewDocument management is one of the oldest of the content management disciplines and was essentially born out of the need to manage ever growing amounts of information being created within organizations . Document management systems are designed from the ground up to assist entire organizations seeking to manage the creation, storage, retrieval and expiry of information stored as documents. Unlike a file structure on your PC, a document management system revolves around a centralized repository that is used to manage the storage of any type of information that could be of value to an organization - and protect the same against loss.Secure E Doc System is a electronic document management software for Windows. This software makes it easy to catalog, organize, and keep track of virtually any type of information about your electronic documents. For the database novice, Organizer's intuitive interface and ready-to-use database solutions make it easy to set up and use. For the power user, Organizer affords the simplicity of wizards that make it easy to set up and use document management solutions that you create and can be secured using cryptography .ModulesData SecureThis modules maintains the important data or files more secured using cryptography. So only authorized members or users can view or modify the documents.Data CapturingThis module is used to capture digital in formations like audio, video, document titles, images. These types of digital information are captured and it is given to the system.Digital DocumentationThis is used to capture all the vital discussions, statements, promises. With the help of this company can easily assure the right delusion. This module acts as a proof. This is the database which contains digital in formations like audio, video, document file and images. This module stores information received from the system which is captured by data capturing module.Data Downloading Attachment In this module, the documents are added to the library this includes digital files like pictures, videos etc. these digital information are attached with the mail. This attached information into the databaseBook Marking It is a method for users to store, organize, search & manage bookmarks of web pages on the internet with the help of metadata. Primary purpose is to easily catalog. We can add websites & can add labels & note to them. This information is searchable later & can access the bookmarks from any part. These are URL which can be retrieved. Detailed help files are included in this package so users can access it from the package or from the project window itself

File TransferThis is another feature available in this project. This is used to transfer essential files from the internet system.File Organizer File organizer module deals with maintaining the details of the each department information separately and so we can collect the information of each department easily.Video conferenceVideo conferences a set of interactive telecommunication technologies which allow two or more locations to interact via two-way video and audio transmissions simultaneously.

ObjectivesOBJECTIVESThe main objectives of this project is to focus on managing documents, though they are often capable of managing other 'electronic information' such as images, movie files etc. Each unit of information (document) is self-contained there are few (if any) links between documents focused primarily on storage and archiving and document life-cycle management including document expiry includes powerful workflow for incorporating business processes into the management of the documents targeted at storing and presenting documents in their native format. ModulesThe SECURE E DOC SYSTEM is a data storage based project based on the total documentation management system of the company. This project includes many features compare to other system. Features includes Plug-in interfacing makes it a Hi-tech tool for intranet browsing because the user who has enough programming skills can program their own plug-ins, and it can be easily attached to the browser. Advanced Data Capturing and data downloading attachments are added to this project were the company can easily mange the data warehouse easily. By downloading the documents the whole data can be added to the library this which includes all digital files like pictures or videos. File Organizer is the other module where the authorities can easily send all the files to the required users and can maintained in a proper order. File transfer is possible with in the intranet system. Digital Documentation is a program where capture of all the vital discussion, statements, and promises are captured. With this the company can easily assure the right decision. Book marking is another feature available in this project. This feature is also included in this project. It is very easy to pickup a site from the bookmark menu. This aspect reduces the typing effort of user and speeds up the manual input. Detailed help files are includes with the package and the users can access it from the package and the users can access it from the project window itself. All Documents are secured through Encryption and DecryptionSoftware specificationSYSTEM CONFIGURATION This project is developed using Microsoft Tools . Dot Net platforms are used in this project with SQL server as Back end. Because of this Microsoft combination problems for error is less compare to other combinations. Minimum level of hardware is required to maintain in this project.Hardware Configuration Processor:Dual Core, Celeron or AMDCPU Clock: 2.6GHz Hard Disk:80 GBMemory:128 MBCache Memory:512MBMonitor:17 inchKeyboard:Standard 106 keyMouse :Any mouse suitable for Windows operating system

Software ConfigurationFront End : Microsoft.Net- VB.NetBack End : SQL Server 7.0Operating System : Windows 2000, XP,2003, 2007Software ConfigurationFront End : Microsoft.Net- VB.NetBack End : SQL Server 7.0Operating System : Windows 2000, XP,2003 Visual Basic .NET(VB.NET) is anobject-orientedcomputer programming languagethat can be viewed as an evolution of the classicVisual Basic(VB), implemented on the.NET Framework. Microsoft currently supplies two main editions ofIDEsfor developing in Visual Basic:Microsoft Visual Studio2012, which iscommercial softwareandVisual Basic Express Edition2012, which isfree of charge. The command-line compiler, VBC.EXE, is installed as part of the freeware .NET Framework SDK.Monoalso includes a command-line VB.NET compiler. The most recent version is VB 2012, which was released on August 15, 2012.

EXISTING SYSTEM In a world where only hardcopy information existed - there was always a physical limit to the amount of information that could be stored and retrieved. It could be argued that Microsoft with the introduction of MS-Office and MS-Windows released users from this physical limit - and with the exponential increase in information that has resulted, document management software has become an intrinsic part of most organisations as they seek to manage the vast quantities of data they hold.The proposed software has the following essential features:The software is developed in .Net and was tested for its successful working Files, Documents, Book Mark, Video Files , Audio files can be processed, sequentially, randomly or dynamically.All types of files can be stored and retrieve The software maintains different levels of security like Login, Password and Designation.The system uses ASPNet as the front-end tool for user interaction.The system provides security for using the data.This package has been developed in the platform Windows XP Server as the operating system and ASP.Net as Front End and SQL-Server 7.0 as Back End.

Proposed systemSecure E Document Management refers to the management of documents at all stages, from their initial creation right through to storage, archiving, distribution or shredding of any office documents. Having a good document management system in place can significantly help your business with efficient organization, storage and retrieval of important documents such as invoices, large drawings/plans, spreadsheets, client documents and offer a healthy return on investment.Secure E Doc Systems allow efficient storage and retrieval of scanned or electronically produced documents. This Document Management System enables your documents to be accessed privately and remotely from any location using optional, secure password protection for access.Topic DescriptionSYSTEM DESIGNInput DesignIn the input design, the input data are entered into the database through forms. The users interaction with the system is through forms. The input data flows on the DFD are translated to input modules and data couples in the structure chart; these data couples are the inputs that feed the data stores in the system. Each input form is associated with a data flow entering a process on a DFD. Automating input reduces the chance of human error during data input. Direct system-to-system links improves throughput and reduces errors caused by data reentry, but increases the importance of controls because an internal system has been opened up to a trading partner.The objectives in input design are : Accuracy, Efficiency, Ease to Use, Consistency, Attractiveness

Output DesignOne of the most important features of an information system for users is the output it produces. They are the only contact between users and data processing system. The output may be given and printed report or it can be displayed in the screen.The output from a system should accomplish one or more of the following objectivesConvey information about past, present, future activities.Signal important events.Trigger an action.Conform an action.The output may beA report.A document.A message.Out Put reports incl : Document Details ,Store Details , Short term , Long term Database DesignThe activity deals with the design of the physical database. A key is to determine how the access paths are to be implemented. A physical path is derived from a logical path. Pointers, chains or other mechanisms may implement. The general theme behind database is to handle information as a whole.. The general objective is to make information access easy, quick, inexpensive and flexible for the user. Database design is the most critical part of the design phase.. Database design transforms the information domain model created during the analysis into the data structures that will be required to implement the software system.

Database TablesFIELD NAME DATATYPE DESCRIPTIONCustIdintCustomer idNamecharCustomer namegenderchargenderAddressvarcharAddresscompanycharcompanyDesignationcharDesignationphonenumericphoneEmailvarcharEmailCUSTOMER DETAILSPrimary Key : CustIdFIELD NAME DATATYPE DESCRIPTIONDocIDDecimalDocumeentationIDCapIDDecimalCaptureIDDepartmentVarcharDepartmentCategryVarcharCategryTitileVarcharTitileSourseVarcharSourseDateDatetimeDateTimeDatetimeTimeTypeVarcharTypeFileItemVarcharFileItemDOCUMENTATIONPrimary Key : DocIDForeign Key: CapID

FIELD NAME DATATYPE DESCRIPTIONCapIdNumericCapture idDepartmentCharDepartmentDateDatetimeDateTimeDatetimeTimeDocTypeCharDocument TypeFileNameVarcharFile NameDOCUMENT CAPTUREPrimary Key : CapId

FIELD NAME DATATYPE DESCRIPTIONPrIDDecimalPreservIDidDecimalDocument idcatVarcharCategorytitleVarcharTitledeptCharDepartmentFilelocVarcharFiledateDatetimeDatetranTOVarcharTransfer toTohidCharStaff idnameCharStaff namecommentVarcharCommentsLONGPrimary Key : Foreign Key :

FIELD NAME DATATYPE DESCRIPTIONPrIDDecimalPreservIDidDecimalDocument idcatCharCategorytitleCharTitleDeptCharDepartmentFileLocVarcharFileDateDatetimeDatetranToVarcharTransfer toToHidDecimalStaff idNameCharStaff namecommentsVarcharCommentsSHORTPrimary Key :Foreign Key

FIELD NAME DATATYPE DESCRIPTIONstaffiddecimalStaff idstfnamecharstaffnamestfdesigcharStaff designationStfjddatetimeStaff join dateStfsexcharSexstfaddvarcharAddressstfdeptcharDepartmentstfphonedecimalphonestfmailvarcharMail IdSTAFF Primary Key : staffid

FIELD NAME DATATYPE DESCRIPTIONurlnamevarcharurl nameBROWSER

FIELD NAME DATATYPE DESCRIPTIONusrNamevarcharUser NamesurpassVarcharPasswordLogin

Data Flow DiagramLevel-0

InputoutputUserSecure E Doc SystemMangerLevel-1

Preserving the records after the requirementStore the documents which is being proceededCapturing records from selected sourcesUserCaptureManageStorePreserveManagerOverall management of staffs and customers records

ReportPreserve for Short termPreserve for long termPreserving the records after the requirementStore the documents which is being proceededCapturing records from selected sourcesOverall management of staff and customer recordsUserCaptureManageReportCustomer detailsStorePreserveLong termShort termManagerDocument detailsStoreLong termShort temReportReportLevel-2