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SECTION C

PROJECT BRIEF

PART 1 SCOPE OF SERVICES

TECHNICAL SUBMISSION PROJECT BRIEF SECTION C – PART 1 SCOPE OF SERVICES

Project ID: BA 13/14 S 073 G C1/Contents/1 April 2015 Post Contract Professional Consultancy Services for Modification And Additional Works To Existing Schools And Kindergartens (Fire Life Safety Code Compliance – Phase Two)

TABLE OF CONTENTS

1. DEFINITIONS, ABBREVIATIONS AND ACRONYMS 1 1.1. Interpretation 1 1.2. Defined Terms 1 1.3. Abbreviations and Acronyms 3 2. INTRODUCTION 5 2.1. General 5 2.2. Project Brief Document Hierarchy 6 2.3. Professional Services Agreement 7 3. PROJECT OUTLINE 8 3.1. General 8 4 DURATION OF SERVICES 11 5 DESCRIPTION AND SCOPE OF SERVICES TO BE PROVIDED 14 5.1 General Scope Of Services 14 5.2.1 Service to be provided particular 15 5.2.1 Design Verification 15 5.2.2 General Supervision 20 5.2.3 Site Supervision 22 5.2.4 Post Contract Quantity Surveying 24 5.2.5 Project Administration 26 6 DEMOBILISATION 40 6 PERIOD OF ENGAGEMENT 40 6.2 PSA Services Engagement Period 40 7 STAFF RESOURCES TO BE PROVIDED 41 7.1 Site Staff 41 8 SPECIAL GENERAL CONTRACT CONDITIONS AND REQUIREMENTS 42 8.1 General 42 9. PROFESSIONAL QUALIFICATIONS AND CRITERIA FOR PROJECT STAFF 43 9.1 General Requirements and Criteria 43 9.2. Qualification and Experience 43 9.3 Submittal of CV’s for Approval 46 9.4 Approval of CV’s and Credentials 46 10. OPERATING RESOURCES 47 10.1 Minimum Equipment to be provided by the Consultant 47 10.2 Facilities provided by the Works Contractor 47


Project ID: BA 13/14 S 073 G C1/1 April 2015 Post Contract Professional Consultancy Services for Modification And Additional Works To Existing Schools And Kindergartens (Fire Life Safety Code Compliance – Phase Two)

1. DEFINITIONS, ABBREVIATIONS AND ACRONYMS Interpretation

1.1.1. For the purposes of the Project Brief, defined terms shall have the meaning set out in the General Conditions of Engagement. Additional defined terms necessary for interpretation of the Project Brief are set out below.

1.2. Defined Terms 1.2.1. “Applicable Codes or Standards” the engineering codes and standards identified by

the Consultant, and non-objected by the Engineer, as being relevant and applicable to the Project, and which shall be used by the Consultant, third parties to achieve a uniformity of approach throughout the Project.

1.2.2. “Assure” means the task to review and a give a statement of non-objection.

1.2.3. “Assurance” means the commitment to Assure.

1.2.4. “Authority Having Jurisdiction’’ means any Governmental, regulatory or code / standard review and / or enforcement agency having authority to review, approve or otherwise regulate the Project.

1.2.5. “Authority’s Requirements” means the document entitled Authority's Requirements, as included in the construction contract or contracts, and any additions and modifications made thereto in accordance with the Agreement. Such document specifies the purpose, scope, and / or design and / or other technical criteria, necessary for the execution of the construction contract or contracts.

1.2.6. “Authority to Mobilise” means the formal permission for personnel mobilisation issued by the Engineer enacted using the Authority’s standard Authority to Mobilise (ATM) form.

1.2.7. “Baseline Programme” shall mean the programme as non-objected by the Engineer representing the Services to be provided under the Agreement.

1.2.8. “BIM” shall mean building information management and is defined as the process involving the generation and management of a digital representation of the physical and functional characteristics of the Project.

1.2.9. “Building Information Model” means the result of BIM and shall be a shared knowledge resource use to support the Project throughout the design, procurement, construction, testing and commissioning and operational and maintenance phases of the life cycle of the Project.

1.2.10. “CADD Standards Manual” means the computer aided design development guidance manual to be developed by the Consultant in conjunction with the Engineer.

1.2.11. “Central Planning Office” means the Government office set up to provide Project coordination and integration planning between the various government departments.

1.2.12. “Concept Design” means the stage of design as defined in the Scope of Services and Deliverables particularly stated for this stage within this document. This represents Key Stage A of the Project.

1.2.13. “Consents Register” means the record of requirements of and relevant processes for meeting requirements of the Utilities and other public (or privately owned) facilities or assets that may require disturbance by the works, which shall be set up and maintained by the Consultant in conjunction with the Engineer.

1.2.14. “Consultant Leader” means the person who shall be non-objected by the Engineer to be the primary point of contact with the Engineer for the performance of the design services until completion of the Project.

1.2.15. “Contractor” means the Contractor(s) appointed by the Authority and responsible for carrying out all physical works relating to the Project. The Contractor(s) my include, but



are not limited to enabling works Contractors, advance works Contractors, design and build Contractors, specialist fit-out Contractors etc.

1.2.16. “Core Team” means the Consultant’s personnel to be present in Qatar for the term of the Agreement and as defined by the Consultant by Key Stage.

1.2.17. “Cost Consultant” shall mean the cost consultant appointed by the Authority to provide cost consultancy services to the Authority

1.2.18. “Deliverables” means the end result of efforts expended under particular sections of the Agreement to be submitted to the Engineer for review as identified in this document and other Agreement Documents.

1.2.19. “Design Development” means the stage of design as defined in the Scope of Services and Deliverables particularly stated for this stage within this document. This represents Key Stage B of the Project.

1.2.20. “Design Implementation Plan” (DIP) is the collection of documents which collectively define, describe and encompass the Consultant’s proposed systems, methods, procedures, processes, sequencing of activities and how these combine to deliver the Consultant’s Scope of Services. Forms part of the Project Execution Plan (PEP).

1.2.21. “Independent Checking Engineer” shall mean the consultant appointed by the Authority to carry out the role of the Independent Checking Engineer under a design and build contract should this approach be applied.

1.2.22. “Key Date” means pre-defined dates in the Master Programme, as may be amended by the issue of a Change Addendum, against which specified performance shall be attained by the Consultant.

1.2.23. “Key Stage” means a pre-defined element of the Services within which specific performance of associated services must be attained.

1.2.24. “Maintenance Period” means the period of six hundred (600) Days following opening for beneficial use within which the Contractor shall have an obligation to rectify defects that may arise in the completed Works.

1.2.25. “Master Programme” means the activity time plan designed and implemented by the Engineer covering all activities and tasks, including labour and other economic resourcing, which together constitute the entire scope of works under the Project.

1.2.26. “Monthly Progress Report” means the detailed management report to be considered at the monthly meeting.

1.2.27. “Peer Review” means the independent assessment of an author’s work by others recognised in the relevant profession as being qualified to at least the level of capability and experience of the author of the work to be assessed (reviewed), as meeting standards of quality and safety that would be expected by the profession, whether of design, construction or operation and maintenance.

1.2.28. “Plant” means the complete mechanical and electrical plant (MEP) and functioning element of the Works.

1.2.29. “Production Information” means the stage of design as in the Scope of Services and Deliverables particularly stated for this stage within this document. This represents part of Key Stage C of the Project.

1.2.30. “Project” means any aspect of the assignment, management and administration for the Work, for example: site investigation, design, supervision, construction, etc.

1.2.31. “Project Execution Plan” (PEP) means the Consultant’s comprehensive suite of fully integrated and fully functioning plans, systems and procedures for the Project.

1.2.32. “Scope of Services” means the description of the Services set out in this document and other Agreement documents.



1.2.33. “Statutory Approvals” means any and all approvals, non-objections, authorisations ratifications etc. required from Qatari Ministries, the Authority, government agencies, local government agencies etc. as are, from time to time, required for completion of the Project.

1.2.34. “Technical Design” means the stage of design as defined in the Scope of Services and Deliverables particularly stated for this stage within this document. This represents Key Stage C of the Project.

1.2.35. “Tender Documentation and Action” means the stages of design as defined in the Scope of Services and Deliverables particularly stated for this stage within this document. This represents Key Stage D of the Project.

1.2.36. “Utility”, “Utilities” shall mean, inter alia, any water, irrigation, sanitary, storm water drainage, gas, electric, fibre optic, cables, traffic control systems, ITS infrastructure, pipelines, landscaping, or the like above, at or below onshore ground level or offshore sea or seabed level impacting on or interfacing with the Services.

1.2.37. “Value Engineering” means the process of carrying out design review studies with the objective of exploring alternative designs that would result in added value to the deliverables.

1.3. Abbreviations and Acronyms AHJ Authority Having Jurisdiction

BOH Back of House

CADD Computer Aided Design Development

CAR Corrective Action Request

CD Commencement Date

CDC Centre for Disease Control

CEO Chief Executive Officer

COO Chief Operations Officer

CPO Central Planning Office

CSC Construction Supervision Consultant

DIP Design Implementation Plan

DCSC Design and Construction Supervision Consultant

EIA Environmental Impact Assessment

EDMS Electronic Document Management System

EMS Environmental Management System

F&B Food and Beverage

GIS Geographic Information System

IT Information Technology

KPI Key Performance Indicator

MEP Mechanical, Electrical & Plumbing

MMUP Ministry of Municipal and Urban Planning

NCR Non Conformance Report

O&M Operation and Maintenance

OH&S Occupational Health and Safety

PEP Project Execution Plan



PMDS Project Management Delivery System

PMP Project Management Plan

PSA Authority Professional Services Agreement Ed 2010 (Rev A)

PWA Public Works Authority

QAR Qatari Riyals

QCS Qatar construction Standard

QMS Quality Management System

QSAS Qatar Sustainable Assessment System

RACI Responsible, Accountable, Consulted, and Informed

SEA Strategic Environmental Assessment

WBS Work Breakdown Structure



2. INTRODUCTION 2.1. General 2.1.1. The State of Qatar is a peninsula located on the northeast coast of the much larger

Arabian Peninsula with a total land area of approximately 11,500 square kilometres. The population is approximately 1.7 million inhabitants (2009 census) with almost 83% of the inhabitants residing in Doha and its main suburb Al-Rayyan.

2.1.2. The State of Qatar has experienced rapid economic growth over the last several years. This economic growth has resulted in increased demand for the State to construct and provide first-class infrastructure such as government buildings, transportation networks and services.

2.1.3. The Public Works Authority (Ashghal), hereafter referred to as the ‘Authority’, is responsible for the planning, design, procurement construction, asset management, and delivery of infrastructure and building works in the State of Qatar.

2.1.4. The Authority contributes to the economic and social development of the State through implementing public projects in accordance with the approved plans of the State. In coordination with other agencies in the State, The Authority implements and programmes the execution of public projects consistent with the approved State objectives and allocated budget.

2.1.5. The Authority’s tasks also include preparation of studies, designs, and technical specifications for the public projects; contracting for implementation of public projects and overseeing the work; implementing major maintenance projects according to the plans, programmes and studies developed; as well as implementation, management, operation and maintenance of drainage, groundwater, surface water and water treatment projects.

2.1.6. Through its major departments, the Authority strives to develop the State’s infrastructure and public amenities to the level of international standard achieved by developed countries and communities. In general it contributes to the overall sustainable development of economic and social areas in the State.

2.1.7. The Authority consists of administrative units set out below:

A. Administrative units under the Minister of Municipality and Urban Planning: The Internal Audit Unit; and

B. Administrative units under the President including Office of the President, Public Relations and Communication Unit, Legal Affairs Department and Corporate Development & Planning Department.

2.1.8. The Authority’s major business units consist of five (5) major ‘Directorates’ as below:

A. Asset Affairs;

B. Buildings Affairs;

C. Infrastructure Affairs;

D. Technical Support Affairs; and

E. Shared Services Affairs.

A. Asset Affairs

This Directorate handles operation and maintenance of assets through two (2) departments:

(a) Drainage Operation and Maintenance (O&M) Department; and

(b) Road Operation and Maintenance (O&M) Department.



B. Buildings Affairs

This Directorate consists of two (2) departments:

(a) Design Department; and

(b) Project Department;

dedicated to government building projects such as schools, ports, recreational facilities, healthcare facilities and other government buildings.

C. Infrastructure Affairs

This Directorate consists of three (3) departments:

(a) Local Roads Department;

(b) Drainage Department; and

(c) Expressway Department.

D. Technical Support Affairs

This Directorate consists of three (3) departments:

(a) Contracts Department, which is responsible for procurement, process and procedures in the delivery of the Authority’s projects;

(b) Engineering Business Support Department, which provides technical support for the projects in terms of project planning, estimating, tracking and documentation; and

(c) Quality and Safety Department, which is responsible for the quality control of projects and safety at work sites and offices.

E. Shared Services Affairs

All other departments that provide technical support come under this sector including: Administration and Finance Department; Human Resources Department; General Services Department; and Information Technology Department.

2.1.9. The Authority is implementing the Project as part of its efforts to develop the State’s infrastructure and public amenities for the benefit of the public.

2.1.10. The Consultant has been selected by the Authority to assist in the Project’s implementation by undertaking the services set out in accordance with this Scope of Services.

2.2. Project Brief Document Hierarchy 2.2.1. This document is the first part of five (5) documents which will comprise Section C

[Project Brief] within the Condition of Engagement (PSA).

2.2.2. The five (5) parts comprising Section C [Project Brief] are to be read and construed as a composite whole and shall be taken as mutually explanatory of one another. In the event of an ambiguity, discrepancy or inconsistency within the documents, the order of precedence shall be as follows:

A. Part 1: Scope of Services; this document

B. Part 2: Authority’s Requirements,

C. Part 3: Services Implementation;

D. Part 4: Project Data; and

E. Part 5: Authority’s Policies and Procedures.

2.2.3. This document sets out the duties to be performed by the Consultant and the Deliverables required from the Consultant together with duties of the Authority.



2.3. Professional Services Agreement 2.3.1. The Consultant shall be appointed under the terms and conditions of the Professional

Services Agreement (PSA) General Conditions of Engagement – 2010 Edition Rev A to provide professional services to the Authority.



3. PROJECT OUTLINE

3.1 General 3.1.1 This document is the Project Brief for the appointment of a Validation and Supervision

Consultant (VSC) also known as the Consultant who will provide the full range of professional services as described in detail in Section C Part 1 of this Invitation to Tender (ITT) document.

3.1.2 The Consultant shall undertake the design validation, design management validation, project management, quantity surveying and supervision of the construction process for this Project. The project design will be the responsibility of a Design and Build Contractor.

3.1.3 This document forms the Project Brief for the Design and Build for the Modification and Additional Works to Existing Schools and Kindergartens (Fire Life Safety Code Compliance – Phase Two) Project and reflects the requirements of the end user, the Public Works Authority (PWA).

3.1.4 The Consultant shall perform the Services described herein and any other Services required to ensure the successful delivery of the Project. The Project Requirements as described in this document shall not be construed as inhibiting architectural and engineering design freedom.

3.1.5 The Tenderer shall submit a copy of their registration certificate(s), issued by the ‘Committee for the Enrolment of Engineers & Engineering Consultancy Offices’ of the General Authority of Planning & Urban Development in accordance with Law No.19 of 2005 ‘Regulating the Practice of Engineering Professions’ and shall be classified as either a ‘Grade-A’ Local Engineering Consultancy Office’ or an ‘International’ Consultancy Office. This is a pass/fail evaluation criteria.

3.1.6 The schools are all based upon a similar basic school design. However this project comprises S1 and S3 school types which may include developments to the basic school design and may be mirrored.

3.1.7 The table in clause 4.2 details the section commencement and completion date relative to each school. As sectional completion applies to the project, the maintenance period of 400 days applies individually to each section of the works and commences from the handover date associated with the relevant section of works.

3.1.8 Design for each school requires to be commenced by the Contractor upon appointment and mobilization. Each school requires its own design to ensure code compliance and statutory approval.

3.1.9 No more than 10 schools can be worked on at any one time. In the event a school completes early or later than programmed, then the subsequent phase may be amended to maintain ten (10) working school sites to completion of the Project.

3.1.10 One Contractor will be appointed to deliver all schools in the Project.

3.1.11 The Contractor will provide, for the use of the Consultant, working space within the project office based in a central location.



3.2 Client Information - Public Works Authority 3.2.1 The Contract Client is The Public Works Authority (PWA). The existing Schools and

Kindergartens were originally procured and constructed between 2 and 11 years ago, by The Public Works Authority on behalf of the building operator, The Supreme Education Council (SEC). The SEC operates all the Kindergarten and School buildings within this project. The Schools and Kindergartens are all fully operational and occupied by SEC staff and pupils. The SEC therefore has a very close interest in this project, including design, materials, cost, contractor working hours, programme and commissioning and maintenance.

3.3 Client Aims/Objectives/Strategic Goals/Vision 3.3.1 The project contractor design objective is to upgrade the existing buildings to comply

with Qatar Civil Defence (QCD) Fire Safety Standards (QCD FSS) which are underpinned by the National Fire Protection Association (NFPA) suite of codes. As a result, the requirements of both the QCD FSS and NFPA codes and standards should be met for all fire & life safety designs, under the Design and Build Contractor responsibilities. The key reference documents are as follows:

• Qatar Civil Defence Fire Safety Standards

• NFPA 5000, Building Construction and Safety Code, 2012

• NFPA 101, Life Safety Code, 2012

The works comprise alterations and additions to existing buildings. A key project objective is that the works are undertaken and delivered without disruption to the School and Kindergarten daily operations, staff and pupils. The buildings are to remain operational and occupied by pupils and staff during the works. Therefore all works are to be undertaken outside school and kindergarten opening hours.

Obtaining Statutory Approvals is a key project objective; and forms part of the contractor responsibilities.

The contractor is responsible for liaising with Qatar Civil Defence; preparing Civil Defence submissions (per site); obtaining Civil Defence Approvals (per site) and obtaining Qatar Civil Defence Completion Certificates (per site).

The contractor is responsible for liaising with local Municipalities per site; preparing local Municipality submissions (per site); obtaining Municipality Approvals (per site) and obtaining Municipality Completion Certificates (per site). The sites are located in up to seven (7) separate local Municipalities. Each local Municipality will decide if they require a DC1 / DC2 process or a Municipality Maintenance Certificate process. The contractor will be responsible for the complete DC1 / DC2 and Maintenance Certificate processes; as deemed required by each Municipality. The Client will undertake the initial opening of the per-site Municipality Project files with the individual Municipalities.

3.4 Project Background/Current Status

3.4.1 The project works are a refurbishment project of existing schools and kindergartens. All the buildings are managed by the Supreme Education Council (SEC) and all buildings are operational Schools and Kindergartens occupied by school staff and pupils.

The buildings are, and will remain, operational and occupied during normal school and kindergarten hours. All works must be undertaken outside normal school and kindergarten hours. The works to the forty (40) sites are to be undertaken on a rolling-programme basis. The buildings must all remain fully operational, with commissioned



fire life safety systems, between contractor working shifts. At the end of each Contractor site working shift for each site the building is to be handed back in a clean, safe and operational condition to be accepted by the Consultant.

The Schools and Kindergarten buildings were typically constructed and completed from 2001 to 2010. The buildings were constructed to model template designs (per building type). These template building designs have evolved over the years from their first introduction.

The basic template original building design types in this package of works comprise: • Standard Schools – Typically 8,766m2 GFA

Buildings of the same outline design type may well vary between individual sites due to a variety of reasons, including:

• Design development over the years since the original template design, including changes to the quantity/ locations/ specification/ materials of the following fabric and MEP systems: o Internal Fire rated/non-fire rated doors o Door escape hardware o Emergency escape signage o Masonry wall enclosures to staircases o Rescue windows o Staircase balustrading and handrails o MEP pumps and hose reels o MEP emergency lighting o MEP fire alarm and detection system o MEP a/c ductwork fire or smoke dampers o External landscaping

• Standard Schools – The buildings are constructed either to a right-hand or left-hand layout (i.e. as a mirror layout).

• Standard Schools – Girls schools have a limited number of rooms to a different

design than the Boys schools (e.g. Home Economics/Needlework room)

• Site demise and landscaping

3.5 Project Location

3.5.1 There are forty (40) separate sites, each with existing occupied buildings. The sites are located in Qatar, in the Districts as detailed in the Site Location Schedule – Refer to Section E; Reference Documentation; Part 1; Reference Data; Appendix A.

3.5.2 All of the sites are existing buildings; all the buildings are occupied by the Supreme Education Council (SEC) and all are fully operational buildings, functioning as Schools.



4. DURATION OF THE SERVICES

4.1 General

4.1.1 The Agreement period (duration of the Services) is measured:

• from the mobilisation period immediately following the Commencement Date; to

• the Completion Date which is immediately preceded by the demobilisation period. During

this period the Consultant shall provide the Services described in this Project brief.

4.1.2 Delivery of the Project objectives and completion of the Services is time critical and therefore a primary objective of the Authority and of the Project.

4.1.3 The Consultant shall perform and complete the Services to meet the requirements of the Key Stages

4.1.4 The Consultant shall mobilise within two (2) weeks before the start of the construction contract / supervision engagement period. Mobilisation shall include but not necessarily be limited to the following: a) The Consultant shall submit the names and CV's of alternate site staff candidates

(alternate to the approved "Tender Offer'' candidates should they no longer be available) and make these candidates available for interviews for approval by the Engineer within two (2) week mobilisation period

b) The Consultant site staff shall review the contract document, drawings, specifications, etc. of the construction contract to familiarise themselves with the Project. Should the Consultant site staff find discrepancies or ambiguities in the contract document, drawings, specification, etc. during the review, a comprehensive report of all the discrepancies or ambiguities shall be submitted with recommendations as to what actions should be taken to the Engineer.

c) The Consultant shall make the necessary arrangements with the Engineer to have access to all relevant documentation in this regard.

The Consultant shall allow for any and all associated costs in compliance with the above in his tender/Contract price.

4.1.5 Working time:

a) all Contractor site working is to be undertaken out of normal school operational hours in accordance with the permitted site working hours set out below and also during school and SEC holidays and is to be supervised by the Consultant. The Consultant’s working hours shall be managed to provide the adequate management of the works and be flexible to suit the phased and shift working hours required for delivery of the works. Private Sector Public Holidays shall be applicable to the Consultant personnel based in the State of Qatar. The team's full time personnel shall include for working out of normal hours site working and any additional hours as necessary, at no extra cost, in executing their duties and obligations under the Agreement. The Consultant will be required to accept the handing back of each site from the Contractor in a clean, safe and operational condition at the end of each Contractor working shift. For the avoidance of doubt no payment shall be made for overtime unless instructed as a Change;

b) the permitted site working hours are: Sunday: 3pm to 6am Monday morning, Monday: 3pm to 6am Tuesday morning, Tuesday: 3pm to 6am Wednesday morning, Wednesday: 3pm to 6am Thursday morning, Thursday: 3pm to 6am Sunday morning, Friday: 24 hour access Saturday: 24 hour access



SEC school and kindergarten holidays: 24 hour access.

c) the Consultant’s personnel shall be available whenever their duties so require. The Contractor site working is to be undertaken outside of normal school operational hours including SEC school and kindergarten holidays. It will be necessary for the Consultant to work and attend sites outside normal hours and at weekends. No additional payments shall be allowed for tasks outside of normal hours and weekends, which must be fully allowed for in the rates contained in Schedule B [Payment Schedules].

4.2 Key Stages and Key Dates

4.2.1 The Baseline Programme shall have as its basis the achievement of the Key Dates and Key Stages. Key Dates are specified for the various Key Stages of the Project in Table 5.2.1 below, and refer to the latest date of completion date for each.

4.2.2 The below table details the section commencement and completion date relative to each school. As sectional completion applies to the project, the maintenance period of 400 days applies individually to each section of the works and commences from the handover date associated with the relevant section of works.

Table 4.2.1 – Project Key Stages and Associated Key Dates

Key Stage Key Stage Title Key Stage start date

(stated in number of days from Commencement Date)

Key Date

(stated in number of days from

Commencement Date)

M Mobilisation Commencement Date (CD) CD + 14

A Completion of Design Validation and Construction Supervision

A.1 Hamad Bin Abduallah Bin Jassim Secondary Independent School for Boys

CD + 241 CD + 360

A.2 Salah Al-Deen Al-Ayoubi Independent Preparatory School

CD + 241 CD + 360

A.3 Mohammad Bin Abdul Wahab Independent Secondary School for Boys

CD + 241 CD + 360

A.4 Khalid Bin Al Waleed Independent Preparatry School

CD + 241 CD + 360

A.5 Al-Esraa Primary for Girls Independent School

CD + 481 CD + 670

A.6 Al-Wakra Independent Preparatory School for Girls

CD + 481 CD + 670

A.7 Al-Khor Independent Model School CD + 361 CD + 480

A.8 Al-Resala Independent Secondary School for Girls

CD + 120 CD + 240

A.9 Qatar Independent Preparatory Girls School

CD + 361 CD + 480

A.10 Al-Sailiyah Secondary Independent School for Girls

CD + 361 CD + 480

A.11 Abdulla Bin Jassim Al Thani Model Independent School

CD + 361 CD + 480



A.12 Safiyya Bint Abdulmutalib Primary Independent School for Girls

CD + 361 CD + 480

A.13 Abdullah Bin Ali Al Misnad Independent Secondary School for Boys

CD + 361 CD + 480

A.14 Al-Thakhira Primary Independent Girls School

CD + 361 CD + 480

A.15 Al-Markhiya Independent Primary School for Girls

CD + 120 CD + 240

A.16 Qatar Independent Primary Girls School

CD + 120 CD + 240

A.17 Al-Refaa Primary Independent School for Girls

CD + 241 CD + 360

A.18 Al-Shaqab Primary Independent School for Girls

CD + 241 CD + 360

A.19 Al-Bayan Primary One for Girls Independent

CD + 120 CD + 240

A.20 Al-Bayan Preparatory for Girls Independent School

CD + 120 CD + 240

A.21 Al-Qadeseya Model Independent School

CD + 241 CD + 360

A.22 Al-Wakra Independent Secondary School for Boys

CD + 481 CD + 670

A.23 Abdul Rahman Bin Jassim Preparatory School for Boys.

CD + 120 CD + 240

A.24 German School Doha. CD + 361 CD + 480

A.25 Abu Bakar Asdeeq Preparatory Independent School.

CD + 120 CD + 240

A.26 Ali Bin Abdulla Model for Boys Independent School

CD + 241 CD + 360

A.27 Omar Bin Al-Khatab Primary School (First)

CD + 241 CD + 360

A.28 Al-Yarmouk Independent Preparatory School for Boys

CD + 120 CD + 240

A.29 Omar Bin Al-Khattab Independent Second Primary School for Boys

CD + 120 CD + 240

A.30 Al Leman Secondary Independent School;

CD + 481 CD + 670

A.31 Abu Obaida Independent Preparatory School for Boys

CD + 241 CD + 360

A.32 Doha Independent Secondary School for Boys

CD + 361 CD + 480

A.33 Brooq Independent Primary Girls School

CD + 361 CD + 480

A.34 Saud Bin Abdul Rehman Model Boys Independent School.

CD + 481 CD + 670

A.35 Umm Alqura Model Boys Independent School

CD + 120 CD + 240



A.36 Zeinab Preparatory Independent School for Girls

CD + 481 CD + 670

A.37 Ruqayya Preparatory for Girls Independent School

CD + 481 CD + 670

A.38 Al-Falah Independent Primary School for Girls

CD + 481 CD + 670

A.39 Abdullah Bin Ali Al Misnad Independent Preparatory School for Boys

CD + 481 CD + 670

A.40 Al-Wajba Preparatory Independent School for Girls

CD + 481 CD + 670

OO Completion of Defects Liability Period

CD + 670 CD + 1070

CD = Commencement Date

• Demobilisation Key Stage is concurrent with Completion of Construction Supervision Period.

• Some activities may run concurrently within the schedule.

• The sectional completion of works to individual sites requires the handover of individual sites on a rolling-programme basis.

4.3 Time for Completion

4.3.1 The Time for Completion of the whole of the Services is Six hundred and seventy (670) Days, plus four hundred (400) Days for the Maintenance Period.

4.3.2 The Time for Completion of the Services includes all necessary time for processing of documentation and obtaining the Engineer’s non-objection for all Deliverables.

5 DESCRIPTION AND SCOPE OF SERVICES TO BE PROVIDED 5.1 General Scope Of Services 5.1.1 Extent of Service 5.1.1.1 The extent of the Services is the Post Contract Professional Consultancy Services for

Site Supervision and Quantity Surveying services.

5.1.1.2 The Services of this project shall commence on the date mentioned on the written notice to proceed issued by the Authority.

5.1.1.3 The Consultant is to note that adherence to the approved budget is of paramount importance, and regular cost exercises shall be required throughout the post contract phases. The Consultant is to forewarn the Engineer immediately if he identifies any variance to the budget or the construction program, and to propose suggestions and recommendations to rectify the situation accordingly. .

5.1.1.4 This project shall be completed according to the approved Master Programme. 5.1.1.5 The Consultant must be accredited from Urban Planning & Development Authority

(UPDA) as a Grade “A” for all engineering disciplines. Otherwise, he should submit a sub consultant (duly accredited by UPDA) for all unaccredited disciplines along with CV’s of their proposed staff.

5.1.2 PSA Schedule of Services

The Consultant is required to provide full Post Contract Professional Consultancy Services for Design Verification, General Supervision and Site Supervision in



accordance with the Professional Service Agreement General Conditions of Engagement - 2010 Edition Rev A.

5.2 Service is to be provided of Particular Application The Scope of Services shall include but are not necessarily limited to: 5.2.1 DESIGN VERIFICATION 5.2.1.1 General Services and Requirements Applicable to all Stages 5.2.1.1.1 The Consultant’s services include all of the usual and customary: architectural, engineering (structural, mechanical, electrical and civil), landscape design verification

and interior design verification services required to produce a fully complete validated Project as described in the Scope of Services and to meet the requirements of the agreement.

5.2.1.1.2 The Consultant shall provide services to ensure that the designs are completed on time, within budget and that comprehensive technical Scope of Services, with the

confirmed non-objection of the Engineer, are available to suit the requirements of the programme.

5.2.1.1.3 The Consultant shall be responsible for the full design verification of the architectural, engineering and specialist design elements of the Project and the review and approval

of all design elements from inception to completion of the Project (including commissioning).

5.2.1.1.4 The Consultant’s design verification services include the following, inter alia:

Architect of Record;

Code Compliance;

Civil,Mechanical, Electrical and Plumbing;

Architectural &Structural Engineer;

Other specialists and consultants required to complete the Project.

The above list of specialist disciplines required to complete the design verification is not intended to be exhaustive and does not imply any exclusion of a discipline not listed. The requirements identified and set out in this section shall be regarded as the minimum services or minimum standards of performance required to be executed or satisfied by Consultant under the agreement.

5.2.1.1.5 The Consultant shall:

a) Review the Contractor’s documents prepared by the contractor(s) within 3 days to the extent necessary to assure full compliance with the Scope of Services, and assure that all the requirements are delivered so as to meet the Project objectives;

b) obtain all relevant information and data necessary to perform its obligations; c) be responsible for the complete design validation of the works, and shall ensure that the design represents all Authority’s and end user’s requirements adequately; d) provide Assurance throughout to confirm that the design from the contractor(s) and the Works meet the Scope of Services; e) coordinate its services with those services provided by the Engineer to produce a complete Project as described in the Project Requirements and to meet the



requirements of the agreement; f) participate by preparing all information as required to be in accordance with a series of approval gateways. These are milestones in the Project lifecycle beyond which the Project shall not proceed without specific management and funding approval from the Authority. See Section C – Part 5 [Authority’s Policies and Procedures] for approval gateway details; g) attend any conferences or meetings necessary for close coordination during day-

today progress of the work or as required to carry out the Project; h) become familiar with the standard design practices of the Authority and Qatar, the Contractor’s Contract and the Contractor’s proposed schedule of operations prior to beginning design review services under the project; i) assign a sufficient number of technically qualified and experienced personnel to the project to perform the services described in this Agreement in a timely manner to avoid delay to the Contractor; j) notify the Engineer immediately of any unanticipated Project conditions; k) withdraw any personnel or halt any services no longer required, at the request of the Engineer, or within a reasonable time after the lack of need becomes apparent to the Consultant; l) prepare and submit such periodic, intermediate and final data and records as may be required by the Engineer and as are applicable to the Project; m) collect, properly label or identify, and deliver to the Authority all original calculations, drawing and sketches, electronic design files, records, reports, and other documents prepared by the Consultant in the performance of the work as described in this Agreement upon completion or termination of the Project; n) evaluate potential contract changes, in cooperation with the Engineer, and provide conclusions as to whether or not proposed changes are structurally equal to the planned construction as well as the validity of estimated savings to the Authority and the Contractor; o) analyse changes to the plans, specifications or contract provisions and extra work, which appear to be necessary to carry out the intent of the Project. When it is determined that a change or extra work is necessary, the Consultant will make recommendations to the Engineer for approval; p) perform systematic and independent examinations to determine whether the Contractor’s quality activities and related results comply with planned arrangements including the Contractor’ Agreement, are implemented effectively, and are suitable to achieve the Project objectives; q) maintain records of utilities meetings, utility relocation activities and utility agreements; r) to prevent delays in the Contractor’s operations, promptly produce reports, verify quantity calculations and / or write communications; and s) upon identification of a proposed changed condition or Contract change, the extent

of change shall be analysed and an order of magnitude estimate of cost and time change, if any, shall be prepared.



5.2.2.2. Authority and End User Review and Approvals 5.2.2.2.1. The Consultant shall:

a) provide, as a minimum, all the deliverables identified in this Scope of Services and such other and further deliverables that may be required in the Consultant’s exercise of reasonable skill and care;

b) be responsible for providing sufficient deliverables to allow for the achievement of the Project Requirements;

c) keep the Authority fully informed, seek guidance and direction and follow instructions as required;

d) take, prepare and distribute official minutes of all formal meetings; e) incorporate any modifications that are required by the Authority as a result of

such review into the documents in the subsequent Stage and shall not entitle the Consultant or its sub-consultants to any variation claim; and

f) always obtain the Authority’s approval in writing to proceed into the subsequent Project stage.

5.2.2.3 Compliance with Codes and Standards/Statutory and Legal Requirements 5.2.2.3.1 The Consultant shall be responsible for verifying and approving a comprehensive design that takes account of the reasonable requirements of others at all interfaces

and the liaison with stakeholders in the delivery of the design. 5.2.2.3.2 The Consultant shall coordinate with related Government agencies. However, the Contractor is responsible for obtaining Civil Defence approvals and Municipality approvals. 5.2.2.3.3 The Consultant shall be required to verify the design to take account of the requirements of all interfacing authorities and projects. 5.2.2.3.4 The Consultant shall liaise with other consultants assigned to the Project to ensure that design principles adopted for the Project shall be consistent with those adopted for

other Authority infrastructure and building programmes and projects. 5.2.2.3.5 The Consultant shall:

a) completely understand all building codes, regulations and permitting requirements for Qatar that are required for the design of the Project; as well as all international codes, regulations, standards and requirements;

b) verify the design in accordance with the above and all current applicable safety, health, welfare and environmental laws and regulations;

c) bring to the Authority’s attention any published changes to relevant statutes, applicable laws, regulations, codes or constraints which may affect the Project within the scope of the Agreement, including draft legislation that may impact upon the development or parts thereof;

d) consult and attend meetings as necessary with the relevant authorities and departments in relation to the Project; and e) document items discussed with authorities in letters / meeting minutes and issue to applicable party and the Authority;

5.2.2.4 Design Verification/Assurance 5.2.2.4.1 The Consultant shall:



a) establish procedures to verify in a timely manner all design information prepared or used by the Contractor in performing the services including, without limitation: b) verify that all engineering calculations are signed and stamped by the authorised engineers who prepared the calculations; c) check all engineering calculations for completeness, compliance to approved criteria, mathematical errors, invalid assumptions, compliance to applicable codes, use of appropriate modelling and formulae; clarity of presentation and format and other relevant factors; d) verify that all designs are signed and stamped by the authorised Consultant; e) conduct multi-disciplinary design review and coordination meetings to identify and resolve design conflicts, errors and omissions; ( review/validation team may work

remotely) and f) verify compliance with all applicable building codes, legal requirements, and requirements of relevant third parties and Government authorities. The Consultant

is required to develop and submit (for Engineer’s approval) a template check sheet for use in verifying compliance of all key documents (key drawings, specifications, etc.) produced by the Contractor. The check sheet used by the Consultant in verifying compliance shall include, as a minimum, the following detail:

Building element (Floors, walls, ceilings, fire detection systems, fire alarm systems, fire pump systems, etc.) Applicable codes of compliance (QCD, QCS, NFPA, etc.) Compliance verification (Yes/No) Comments

g) assist the Authority in conducting “Peer Review” as may be appropriate;

h) provide assistance to the cost consultant;

i) implement its quality assurance processes in accordance with its quality accreditation; and

j) provide continued design validation services in response to design clarification requirements during the construction and Maintenance Period;

5.2.2.5 Design Reviews, Checks and Validation

5.2.2.5.1 The Consultant shall use the following criteria to review and approve, check and validate the plans and other documents:

a) Review and approve – a comparative analysis for agreement with standard practice, conformance to the contract requirements, agreement with similar structures, all with application of professional judgment. Mathematical analysis is not specifically required, but may be necessary where a discrepancy appears likely. Will include an analysis of the D&B Contractor’s methods, assumptions, and calculations;

b) Approve – as per review and approve; c) Check – mathematical computations provided by the Contractor and provide

independent calculations when an issue occurs during the check; and



d) Validate – as per review and approve

5.2.2.5.3 It is the responsibility of the Consultant to make sure that the information submitted by the Contractor is complete, fully coordinated and correct for the purposes of verification and approval. 5.2.2.5.4 It is the responsibility of the Consultant to undertake reviews and monitor the

development of design as and when required to ensure that the designs are compliant with statutory requirements.

5.2.2.5.5 The design stage durations and specific disciplines will be determined by the Contractor and the Consultant will be required to work in accordance with these requirements.

5.2.2.5.6 An initial review of the current project documentation is required by the Consultant. It is

the responsibility of the Consultant to determine specifically the design review disciplines in accordance with statutory requirements.

5.2.2.5.7 The Consultant shall provide design review and verification services on a full time basis during all design stages. 5.2.2.5.8 To prevent delays in the Contractor’s operations, the Consultant shall promptly check and review plans, calculations, and specifications, produce reports, and / or write communications. 5.2.2.5.9 Design reviews shall be required of the Consultant at all times while the Contractor is working on the project. 5.2.2.5.10 Reviews shall be conducted in accordance with the established Authority policy on work

phases to determine compliance and the sufficiency with which procedures are being effectively applied to assure that the design reviews, construction work and administrative activities are being performed in conformity with PWA policies, plans, specifications, and contract provisions. The Consultant shall cooperate and assist the Engineer, or his representative(s), in the conduct of the reviews.

5.2.2.5.11 When deficiencies are indicated in a review, remedial action shall be immediately implemented by the Consultant in conformance with the Engineer’s recommendations. The Engineer’s remedial recommendations and the Consultant’s actions shall be properly documented by the Engineer. In general, remedial action shall be required commensurate with the degree and nature of the deficiencies cited. Additional compensation shall not be allowed for remedial action taken to correct deficiencies by the Consultant. Remedial actions may include any or all of, but are not necessarily limited to, the following actions: a) further subdivide assigned design review or construction verification responsibilities,

reassign design review or construction verification personnel or assign additional personnel. The Consultant shall comply with this action within the agreed timescale of notification by the Engineer; and

b) replace personnel whose performance has been determined by the Engineer to be inadequate. When directed by the Engineer, any person whose performance has been determined to be unsatisfactory shall be immediately removed.

5.2.2.6 Peer Review 5.2.2.6.1 At appropriate Project stages the Authority may require a partial or comprehensive Peer

Review. The Consultant shall participate in any meetings as a result of such Peer Review. 5.2.2.6.2 The outcome of the Peer Review process shall be recorded in the design stage reports;

monthly or quarterly progress reports and confirmed in the monthly or quarterly progress meetings.



5.2.2.6.3 The timing of the Peer Review shall be arranged to coincide with the completion of the various design stages.

5.2.2.6.4 The Consultant shall respond in writing to comments resulting from the Peer Review process. The Consultant and the Authority shall reach an agreement on the required actions, if any, resulting from the review.

5.2.2.6.5 The Authority may require the Consultant to participate in peer reviews which will be led by others.

5.2.2.6.6 Peer reviews, if required, will be notified to the Consultant when called for by the Authority.

5.2.3 General Supervision 5.2.3.1 Implement and adhere to the Project Management System, to ensure effective and

efficient management of project delivery to maintain time, cost and quality requirements, within high standards of HSE and Risk management practices.

5.2.3.2 Ensure that the contractor produces a Construction Delivery Plan (CDP), within 14 days from contract award, to cover all aspects of his works to include programme, quality, HSE, commercial and financial, project controls, logistics, statutory authority liaison, temporary works design, construction, commissioning, handover, reporting and communication. Ensure that the Contractor adheres to the particulars outlined within the Project Manager’s Project Execution Plan (PEP).

5.2.3.3 In liaison with the contractor, ensure that an approved site mobilisation plan and short term programme is in place prior to commencement of works on site.

5.2.3.4 Plan for, and ensure the co-ordination with any activities by others within or adjacent to the site.

5.2.3.5 Proactively improve HSE management and ensure compliance with the Contractor's stated HSE plan, objectives and procedures, as well as legal and statutory requirements. Ensure adequate and effective HSE supervision and chair weekly HSE meetings and inspections, and report weekly, and as required, to the Engineer, together with recommendations to address any issues raised. Assist the Engineer to follow up on any incidents, including Insurance matters.

5.2.3.6 Manage the submission and acceptance of risk assessments and method statements.

5.2.3.7 Monitor and inspect the works to assure that materials and workmanship conform to the contract requirements.

5.2.3.8 Monitor and review, on a daily basis, the construction progress and performance and advise Engineer of same. Assist Engineer in achieving the specified completion date and advise Engineer of actions that could be taken to prevent or eliminate delays.

5.2.3.9 Develop, with the contractor, a time schedule covering the preparation of all submittals. Ensure all submittals are scheduled - shop drawings, design details, samples, mock-ups, sub-contract approvals, method statements, risk assessments, CVs, statutory approvals.

5.2.3.10 Monitor and record the flow of submittal information and actively pursue submittals in line with the programme for the works.

5.2.3.11 The Consultant shall review and accept all submittals and samples furnished by the contractor within fifteen (15) working days of receipt of same provided, however, the same are submitted in accordance with the agreed submittal schedule. Facilitate responses to Requests for Information from the Contractors as soon as possible but not later than 15 calendar days from receipt.

5.2.3.12 Establish a permit / statutory approval schedule linked to the project schedule for construction, testing, commissioning and handover. Facilitate and monitor



communication between the contractor and statutory authorities to ensure the timely availability of utility services.

5.2.3.13 Take positive action, within the limits of the Consultant's authority hereunder and under the provisions of the applicable construction contract, to safeguard the interests of Authority whenever necessary or appropriate.

5.2.3.14 Upon submission of any claim by the contractor, the Consultant shall keep a daily record of all labour, plant, equipment and materials on site associated with such claim.

5.2.3.15 Consultant shall record all Change Request forms and Site Instructions.

5.2.3.16 Keep records and logs setting forth the field progress, the submission and processing of shop drawings and samples, requests for information and their disposition, non-conformance and open items and their disposition, and the progress of the Project as it relates to each requisition for payment of each contractor.

5.2.3.17 Attend site meetings, at least weekly, with the Engineer, the Engineer’s Representative, representatives of the various trades and of the contractors engaged in the construction of the Project.

5.2.3.18 Submit weekly progress reports to the Engineer during the construction contract of the Project based upon the personal observation of the Consultant or its staff, which reports shall include, but are not limited to, an analysis of the construction time schedule in relation to field progress and anticipated delays in construction.

5.2.3.19 Receive and review with the contractor Operation and Maintenance manuals and record drawings required of each contractor and submit to the Engineer. The Consultant shall inventory all Spare Parts.

5.2.3.20 Receive copy of, familiarise and attend all Building and Facility Commissioning Plans to be implemented by the Contractor.

5.2.3.21 Receive and review the As-Built drawings prepared by the Contractor. Final As-Built drawings will be submitted by the Consultant in electronic format on CD in accordance with the requirements of the Authority.

5.2.3.22 Inspect the Project continuously throughout the term of the construction contract and furnish a monthly punch list and/or report to the Engineer observed discrepancies, deficiencies and incomplete items.

5.2.3.23 Manage outstanding technical issues during the maintenance period, ensuring that any issues or snags reported by the building user are managed and resolved.

5.2.3.24 Provide the service outlined in this agreement throughout the term of the construction contract, to verify status of structure, finishing, M&E item performance, usage of any parts and repair/replacement tasks. Ensure throughout, the contractor is responding to requirements of the construction contract including maintenance tasks as per the contract requirement and issue weekly status report.

5.2.3.25 Inspect the remediation of defects and advise the Engineer on the issue of the certificates for defect rectification and Maintenance Certificate. Transfer all project documentation to the Engineer.

5.2.3.26 If any descriptions of services outlined within this contract are in conflict, the more stringent description of services shall supersede the less stringent description of services.

5.2.3.27 The Consultant shall comply with the Project Control Procedures established by the Project Manager. Particularly, the Consultant shall not without the consent in writing of the Engineer or Project Manager agree to any variation, omission, alteration or modification of the Project except such as does not materially affect the scope of works and / or increase the cost of the Project including the costs of any associated delays.



5.2.3.27 The Consultant shall provide information to others for cost planning and control in a timely manner throughout the Project.

5.2.3.28 The Consultant is to become familiar with the project execution plan and project management procedures whilst establishing lines of communication with other participants.

5.2.4 Site Supervision 5.2.4.1 The Site Supervision Services to be carried out by the Consultant shall include but are

not necessarily limited to:

a) monitoring / inspection of work;

b) ensuring the Health & Safety requirement is being carried out in compliance with the Contract and the PWA safety requirements. Safety reports shall be submitted on weekly bases according to the format required by the Engineer;

c) ensuring the Works is being carried out in compliance with the Contract requirements;

d) assume and verify the quality of material at site;

e) check and approve work, in compliance with the specifications;

f) prepare list of outstanding works;

g) issue non-conformance notices, and ensure that prompt close out of non-conformance is managed;

h) review co-ordinate and recommend contractor's technical transmittals;

i) process the reply(ies) to technical queries;

j) co-ordinate distribution of design documents;

k) process changes to the original design proposed by Contractor;

I) attend progress and technical meetings with the Engineer, the PWA, contractors and engineers. Carry out any duty as delegated by the Engineer. Provide and distribute Minutes of Meetings (MOM);

m) examine and report on the Contractors proposed method statements and programme;

n) inspect materials, manufactured goods, equipment and site work as necessary to ensure that the whole works are being carried out in accordance with the contract documents and advise the Engineer and the Contractor if they are not satisfactory;.

o) develop, with the contractor, the Inspection and Test Plan (ITP), and clearly identify and schedule the Witness and Hold points for inspection;

p) witness the checking of surveying instruments and the calibration of equipment, including torque wrenches, pressure gauges and piling equipment;

q) witness tests on materials, manufactured goods, machinery, equipment and site work required by the Specifications, by good practice and by a Schedule of Tests to be provided by the Engineer and advise the Contractors regarding results;

r) witness the driving of all piles and witness all pile tests and inspect all pile records;

s) inspect and accept all excavations for foundations before concreting. Advise the Engineer of any significant geotechnical change encountered;

t) inspect and accept all embedded work, including reinforcing steel and conduits, before it is covered up;



u) check the principal survey points and the principal temporary bench marks on the site and the line and level of the Works from time to time;

v) make arrangements for the commissioning of the electrical and mechanical installations, and for the witnessing of acceptance tests by all concerned parties and government departments;

w) submit a Weekly Report or Reports at such frequency as the Engineer requires. The format and content of the reports shall be agreed with the Engineer during the setting up of the Management System for the project. The reports shall include, but not limited to statements regarding:-

1. Labour and supervision on site.

2. Plant and equipment on site.

3. Progress in relation to the Contractors original and current programmes. Report to show planned, actual percentage of each activity, progress brief, Contractor’s resources on site, two weeks look ahead, progress photographs, material submitted status, drawing status etc. The report to be generated by the Consultant and to be submitted in hard and soft copy.

4. Activities started during the week.

5. Activities completed during the week.

6. Major deliveries to site.

7. Any discrepancies between the Works and the requirements of the contract documents.

8. Health and safety issues and records

9. Data collection required for deciding duration and resources on each activity.

10. Advise the Engineer in the event of any persistent failure by the Contractors to comply with the contract documents and in the event of an unsatisfactory rate of progress.

5.2.4.2 Drawings and Documentation

a) Consultants are required to employ computerised methods in carrying out the work. All surveys, drawings or documents produced by the Consultant as required shall be recorded in digital form, the Consultant shall provide (if required) the Engineer with copies of these records in the Consultant’s approved format. Drawings shall be in a format suitable for input to the latest version of AutoCAD and agreed in advance with Building Affairs. All documentation provided by the Consultant will be provided into the P6 Primavera/ Expedition project monitoring system implemented and updated daily by the Consultant.

b) All data, drawings and documents prepared under this project shall, after being approved by the Engineer, become the property of the Engineer and shall be at the sole disposal of the Engineer. Such data, drawings and documents shall not be subsequently altered without the prior permission of the Engineer.

The Consultant is to obtain copies of the following, become familiar with and keep available at all times for reference:

a) The general conditions of contract for the construction works. b) Contract drawings, specification and bills of quantities. c) Employer’s health and safety policy requirements and the approved health and

safety plan. d) Quality management plan, contractor’s method statement, quality control checklists,

verification forms. e) Copies of standing orders or other instructions applicable to the project.



5.2.4.3 O&M Manuals and Records

The Consultant's responsibilities with regard to reviewing and accepting of the Contractor’s Operation and Maintenance (O&M) manuals as follows:

a) The Consultant shall receive, review and accept the Contractor's O&M manuals reflecting in detail the As-built conditions of the project.

b) The Consultant shall:

(i) Follow the Engineer’s procedures for the handover of the completed works and the verification of the provision of the scope requirements;

(ii) Provide the review and submittal of:

Testing and commissioning plans and results;

As-built drawings; and

Operations manuals, warrantees, manuals, and certificates.

(iii) Provide the supervision of the testing and commissioning;

(iv) Provide the acceptance of building works; and

(v) Provide the collation and delivery of the necessary documentation produced, and to be provided, by the Contractor such as operating manuals, executed warranties, and test certificates.

c) The Consultant shall maintain an independent record of all data pertaining to the O&M manuals and shall ensure that the Contractor maintains his data and information up to date. The Consultant shall ensure that access to the Contractor's files is available to the Engineer at any time.

d) The Consultants site staff shall be responsible for checking all data gathered by the Contractor in the development of the data base for the preparation of the O&M manuals, and for conducting spot checks of actual works for the determination of the accuracy of the data collected.

5.2.4.5 Special Requirements

a) Attendance and continued responsibilities during the Works Maintenance period, up to and including the issuance of the Maintenance Certificate of the Works includes but is not limited to the required provisions of the Consultant including the coordination and scheduling of the completion of incomplete or unacceptable work by the Contractor, its inspection and acceptance of the Works throughout the Maintenance Period as required and to confirm that all necessary repairs have been satisfactorily carried out.

b) On completion of his contract services, the Consultant shall deliver to the Engineer in digital form on CD the complete file system for the project, fully indexed and cross referenced.

c) The Consultant shall also make a digital copy of the signed PSA Supervision Contract document and include same for DCU clearance.

d) All specified site staff where necessary are required to attend all site and other project meetings throughout the currency of the Agreement, including the Period of Maintenance. The Consultant will provide detailed Meeting Minutes of all project meetings.

e) Two weeks prior to any sectional or final completion date, inspect the Works, prepare and issue defects/punch lists to the Engineer and Contractor. Provide a written statement that, as far as the Consultant is able to ascertain, save for the items noted on the defects list, the Project has been completed in accordance with the contract documents and any subsequent Engineer’s or Project Manager’s instructions as far as they relate to materials and workmanship. Re-inspect the



works on the planned sectional or final completion date and produce a final defects/punch list for attachment to any sectional or final completion certificate.

5.2.5. Post-Contract Quantity Surveying 5.2.5.1. For the provision of these services the Consultant shall employ an approved Quantity

Surveying practice duly registered with the MMUP’s Engineering and Consulting Offices Accrediting Committee as a sub-consultant, except where the Tenderer is itself registered to practice Quantity Surveying.

5.2.5.2. The Consultant shall supervise, review, monitor, evaluate, and provide a monthly report

on all Contractor contracts. The Consultant shall keep the Engineer fully informed of any issues which may have a contractual implication.

5.2.5.3. The Consultant shall advise the Engineer of any instances where Contractor are in breach

of contractual obligations or where Contractors are not complying fully with their contractual obligations.

5.2.5.4. The Consultant shall undertake Contractor briefing sessions, during which Contractors

shall receive information from the Consultant regarding the project, schedule, technical and administrative requirements, amongst others.

5.2.5.5. The Consultant shall assist the Engineer in the schemes for the incentivisation of

Contractors including measurement against Key Performance Indicators (KPIs). 5.2.5.6. The Consultant shall assist the Authority’s in-house legal consultant when required. 5.2.5.7. The Consultant shall prepare, assist in procurement, and manage the contracts with the

service suppliers and contractors. 5.2.5.7. The Consultant shall manage the closing out of the contracts. 5.2.5.8. The Consultant shall manage the provision of warranties by the Contractor. 5.2.5.9 The Consultant shall ensure that for each of the contracts under its control, the necessary

bonds and insurances are executed by the other consultants and contractors concerned and renewed and/or extended in due time as required.

5.2.5.10 The Consultant shall prepare the following deliverables, inter alia: a) bonds and

insurances schedule 5.2.5.11. The Consultant shall compile cost information for managing the costs from Project

inception to Project closure. Data is to be captured in a consistent manner and at regular stages to align with gateways to enable cost management of design development. This shall be captured in line with the work and cost breakdown structure (WBS/CBS).

5.2.5.12. The Consultant is responsible for collecting and collating information to feed through to

the Engineer to justify and support the design management and progress. The Consultant shall review, analyse, and recommend to the Engineer in a written report, the comparative cost estimates, man-hour estimates, and proposed changes.

5.2.5.13. The Consultant is to note that adherence to the approved budget is of paramount

importance and regular cost planning exercises shall be required throughout both the pre and post-contract phases to ensure that the Project budget is not exceeded. The Consultant is to forewarn the Engineer immediately should he consider that the budget is being exceeded and is to offer suggestions and recommendation to rectify the situation;



5.2.5.14 During design and construction, the Consultant shall make all required checks of design and construction tasks/components to ensure legitimacy of costs and efforts and report progress/findings in their cost management monthly reports.

5.2.5.15. The Consultant shall prepare scope descriptions and cost estimates for design

alternatives as necessary. 5.2.5.16. The Consultant shall provide cost control on the design throughout its development and

provision of all necessary support to any independent cost estimate review. 5.2.5.17. The Consultant shall analyse and report to the Engineer the cost of various construction

alternatives proposed by the Contractor throughout the construction phases. As a part of the cost analysis, the Consultant shall consider costs related to efficiency, useful life, maintenance, energy, and operations.

5.2.5.18. The Consultant shall review, recommend and issue regular reports to the Engineer on

the Contactor’s cost estimates, as well as providing support to Engineer. 5.2.5.19. The Consultant shall adopt and comply with the Engineer’s budget and cost control

procedures. 5.2.5.20 The Consultant shall evaluate all claims received and provide recommendation to the

Engineer. As and when requested by the Engineer the Consultant shall actively participate in all negotiations necessary to resolve claims.

5.2.5.21 The Consultant shall prepare a Final Account incorporating all Addendums and Site

Instructions which shall be completed within thirty (30) Days of the Certificate of Completion for Works being issued by the Authority. The format of the Final Account shall be to the approval of the Engineer.

5.2.6 Project Administration 5.2.6.1 General 5.2.6.1.1 Within the level of authorities delegated by the Authority to the Consultant, the Consultant

shall undertake specific Project Administration activities. These include but are not limited to:

a) assessment of the project;

b) overall project scope management;

c) Project Execution Plan (PEP);

d) Health, Safety, Security, Quality, Environment & Sustainability;

e) Stakeholder & Communications Management, Statutory Approvals, and Public Involvement;

f) contract procurement documents compilation;

g) project communications management; and

h) project close out and project maintenance period management.

5.2.6.2 Assessment of the Project 5.2.6.2.1 The objective of this task is for the Consultant to carry out a detailed assessment of the

Project documents including availability of data, develop a realistic baseline Project delivery plan including master programme and budget and staff mobilisation plan.

5.2.6.2.2 The stated objective of this task shall be achieved in accordance with the following stages:



a) review the status of current Project;

b) review prepared Project plans;

c) review the overall project scope by meeting with the concerned Construction stage Government Departments and the other Construction stage stakeholders.

d) review current design documents, standards, construction specifications, procurement strategies, contract conditions, project constraints and opportunities, the Authority existing business procedures and Qatar construction industry practices and capabilities; and

e) submit draft Project assessment report to the Authority including Construction Contract programme of project and budget.

5.2.6.3 Assessment of the Project Deliverables 5.2.6.3.1 These Consultant shall provide:

a) “Project Assessment Report”

5.2.6.4 Overall Project Scope Management 5.2.6.4.1 The Consultant shall:

a) co-ordinate requirements and programmes with the concerned construction contract Government departments and the other construction contract stakeholders including the Authority and its other programme managers, statutory and permitting authorities, and public Utility providers;

b) document the overall construction contract Project scope requirements in the Project Baseline Review; and

c) undertake all Project administration reporting in accordance with the requirements of the Authority.

5.2.6.4.2 Initiate, create and/or manage, and report on studies and surveys including: a) traffic impact study;

b) topographical survey;

c) bathymetric survey (if applicable);

d) geotechnical investigation and report;

e) project specific construction logistics plan;

f) risk issue and opportunity management report; and

g) buildability assessment report.

5.2.6.5 Overall Project Scope Management Deliverables 5.2.6.5.1 These shall include:

a) “Project Baseline Review”;

b) Project Brief (cross check with Consultant’s design team members); and

c) schedule of management activity (surveys, reports, etc.).

5.2.6.6 Project Execution Plan (PEP) 5.2.6.6.1 The Consultant shall develop the Project Execution Plan (PEP) in alignment with the

Engineer’s Processes and Programme Execution Plan. The PEP shall detail the comprehensive suite of fully integrated and fully functioning plans, systems and procedures for the project delivery, and shall be changed and revised only as a result of an instructed Change, or as otherwise non-objected by the Engineer.

5.2.6.6.2 The Project Execution Plan (PEP) shall define a framework through which the management policies, procedures and programme activities shall be adopted,



managed, coordinated and delivered. The Consultant’s PEP is a combination of two (2) control documents: a) the Project Management Plan (PMP) – setting out the parties to the project, the project

organisational structure, stakeholder and communication management, identifying project team responsibilities and reporting relationships and the associated overarching governance structure; and

b) the Project Implementation Plan (PIP) – provides guidance for all the management processes and sets the governance (decision making/delegated levels of authority etc.) for each, including commercial management (estimating, cost, procurement, contract administration), quality health and safety and environment and sustainability management, design management, construction management (onsite operations, handover and the maintenance period), training and development, project controls (baseline development, risk and opportunity management, cost reporting, performance management, project management, change control, interface management, reporting, document management) and the demobilisation and knowledge transfer plan.

5.2.6.6.3 The intent of the PEP is to establish a practical balance between the physical delivery of the project and the need for a consistent and robust audit trail.

5.2.6.6.4 The Consultant shall use the PEP to finalise the Baseline Programme for the Services which shall be used by the Consultant to validate the sequencing and preliminary durations for the Service activities up to final hand over of the Project.

5.2.6.6.5 Unless otherwise stated, the PEP together with all associated all plans and documents shall be submitted in preliminary form within thirty (30) Days of the Commencement Date followed by detailed plans within six (6) weeks of the Commencement Date. Further submissions shall be made: a) when required in accordance with the Engineer services programme;

b) when requested by the Authority; and

c) whenever any change occurs that invalidates the information contained in the previously submitted and reviewed document, within fourteen (14) Days of the occurrence of such change.

5.2.6.7 Health, Safety, Security, Quality, Environment & Sustainability General System Requirements

5.2.6.7.1 The Consultant shall align their Health, Safety, Security, Quality and Environment & Sustainability (HSSQES) management system and processes with those developed by the Engineer and henceforth will be known collectively as ‘Management Systems’ unless specified as individual elements.

5.2.6.7.2 The Consultant shall ensure that its personnel receive adequate training in the use of the management systems.

5.2.6.7.3 The Consultant shall ensure that the Authority’s Health, Safety, Quality, Environment, Sustainability and other policies are communicated throughout the Project.

5.2.6.7.4 The Consultant shall facilitate and fully co-operate with the State Audit Bureau if so directed by the Authority.

5.2.6.7.5 As part of the monthly progress report, the Consultant shall issue a written report to the Engineer on all non-conformity findings, proposed remedial actions, consequent proposed amendments to procedures and the status of actions arising.

5.2.6.7.6 The Consultant must ensure that the Project wide stance with regards to compliance is based around the fundamentals of risk management, such that the works are regularly assessed in order that all perceived hazards and risks can be identified mitigated at the earliest opportunity.

5.2.6.7.7 The Consultant shall ensure that all Authority and Engineer’s policies are



communicated fully.

5.2.6.7.8 The Consultant shall develop and administer systems compliant to State of Qatar legislative requirements, regulation and codes of practice with the underlying philosophy to promote a culture of continuous improvement and Engineer’s Processes and certificated to the following requirements: a) ISO14001:2004 “Environmental Management Systems Requirements with Guidance for

Use”;

b) BS OHSAS18001:2007 “Occupational Health and Safety Management Systems - Requirements”;

c) ISO9001:2008 “Quality Management Systems Requirements”; and

d) Global Sustainability Assessment System (GSAS).

5.2.6.7.9 The Consultant shall administer the required management systems which defines all the processes and has the necessary flexibility to be applicable throughout the lifecycle of the Project and the various contracts that shall be required.

5.2.6.7.10 The management systems shall be administered by the Consultant and may involve all stakeholders including, but not limited to, the Authority, third parties, the public (as approved by the Authority), consultants, and the contractors.

5.2.6.7.11 The Consultant shall ensure that processes are administered to enable the Authority and the Engineer to witness any defined control points.

5.2.6.7.12 The Consultant shall ensure that all contracts with other consultants and contractors contain appropriate requirements for management systems and that they operate in accordance with these contractual obligations.

5.2.6.7.13 The Consultant shall co-operate with the Authority and the Engineer in undertaking audits and shall develop audit plans to ensure that audits are undertaken at such a time that key activities can be audited.

5.2.6.7.14 The Consultant shall ensure that the other consultants and contractors undertake all agreed remedial actions arising from non-conformance discovered during any audits in line with the agreed timescale for such.

5.2.6.7.15 The Consultant shall ensure that all necessary measures and investigations are undertaken during the planning and implementation of the projects to ensure compliance with all regulatory requirements.

5.2.6.7.16 The Consultant shall ensure that any required submissions are prepared in a timely manner and monitor submissions, approvals, and issue of all permits by authorities.

5.2.6.7.17 The Consultant shall confirm that all Construction stage permits inclusive, but not limited to NOC’s, environmental permits that are required and maintain a proactive approach with the various authorities to ensure prompt resolution of any issues arising.

5.2.6.7.18 The Consultant shall oversee the preparation of any relevant Project specific documentation etc., to be developed by the contractor during the construction process. The Consultant shall review and approve, or enforce revision of these documents and procedures.

5.2.6.7.19 The Consultant shall liaise with the contractors for the surveys and with others as required on associated health, safety, and environmental issues.

5.2.6.7.20 The Consultant shall coordinate the Tendering and provide oversight of any specialty Consultants or Contracts required during the Construction stage including providing feedback on quality of the tender and service provided during tendering.

5.2.6.7.21 The Consultant shall confirm all permits required and maintain a proactive approach with the various authorities to ensure prompt resolution of any issues arising.

5.2.6.7.22 The Consultant shall prepare final reports for the Authority and monitor the preparation



and submittal of Final reports by the contractor.

Assurance, Audit, and Inspection

5.2.6.7.23 By means of formal review and approval, the Consultant shall acquire a thorough knowledge of the intentions of all parties participating in the project with regards to quality assurance.

5.2.6.7.24 The Consultant shall verify and validate the effective implementation of such plans by means of surveillance and audit of project activities and the associated records.

5.2.6.7.25 The Consultant shall carry out audits of all the activities at quarterly intervals, or at such other intervals as the Engineer may require, ensuring the continuing suitability and effectiveness of the Health, Safety, Security, Quality, Environmental and Sustainability systems. Reports of each such audit shall be submitted promptly to the Engineer.

5.2.6.7.26 The Consultant shall submit for review by the Engineer details of the qualifications, and experience of personnel assigned to design verification, to audit activities, and to inspection and testing activities.

5.2.6.7.27 Quality and other audits may be conducted by the Authority through the Engineer to verify the implementation and maintenance of the QMS as specified herein.

Non-conformances

5.2.6.7.26 The Consultant shall maintain a non-conformity Register to indicate the status of all non-conformities, which are identified by the Engineer and the Consultant. The Consultant shall issue a written report to the Engineer on all non-conformity findings reported and the progression of these closures.

5.2.6.7.27 The Engineer shall have the right to suspend work activities should a party fail to address non-compliances.

5.2.6.7.28 The Consultant shall establish an approved, documented mechanism that prioritises the resolution of such issues. Accordingly, contract documents shall include the Engineer’s rights and the established mechanism.

5.2.6.7.29 Where the Engineer instructs a suspension of any defective works or part thereof, such suspension shall continue until the Consultant has satisfied the Engineer that satisfactory corrective action has been taken to eliminate the cause of the suspension.

5.2.6.7.30 The Consultant shall carry out regular audits of the Health & Safety, Environmental, Sustainability and Quality Control processes at quarterly intervals as a minimum, or at such other intervals as the Engineer may require, ensuring the continuing suitability and effectiveness of the quality system. The Consultant shall maintain a Non-conformity Register to indicate the status of all non-conformities.

5.2.6.7.31 The Consultant shall manage close out of any Non-Conformances under the Corrective Action Procedure during the Contract period, and upon receipt of any Non Conformance Reports (NCR), or similar issued as a result of any formal audit, the Consultant shall submit for review a proposed corrective and preventive action plan within fourteen (14) Days of notification.

5.2.6.7.32 The Engineer shall, in accordance with the Contract and as recommended by the Consultant, deduct the value (including any approved defective work value factors) of defective works from monies due within interim payment certificates until corrective actions are implemented and deemed by the Engineer to be effective.

Quality Assurance & Control Requirements

5.2.6.7.33 The Consultant shall: a) Manage the project quality assurance control plan and management system in accordance

with the Engineer’s processes;

b) Monitor the construction and any contractor design activities;



c) Monitor the quality of the works against the requirements of the contract documents, technical and statutory standards;

d) Review and approve the quality management plans and procedures to ensure compatibility and consistency with the project’s plans and procedures;

e) Report on the contractor’s failure to comply with the requirements of the management system and quality control plan;

f) Monitor the issuing of non-compliance reports by the contractor and maintaining the register of those non-compliances;

g) Monitor the rectification of those non compliances by the contractor;

h) Identify trends in quality non-compliances and proactively identify with the contractor measures to stop the trends;

i) monitor the issuance of reports by the Consultant to the contractor for any quality non-compliance performed by the contractor, and the completion of a quality non-compliance register, ensuring the process or product is fully remediated;

j) ensure that a mock up, samples and benchmarks process is established, administered and reported on for instances where the Engineer is included in the approval process;

k) Acquire a thorough knowledge of the intentions of all parties participating in the Project by means of formal review and approval;

l) ensure that a structured inspection, testing, witnessing and commissioning plan is developed and implemented for each project;

m) develop, implement and maintain a robust handover plan where all defects are identified and remediated prior to handover and/or within three (3) months post-handover on agreement with the Engineer;

n) identify trends in Quality non-compliances and proactively identify with the contractor measures to stop the trends; and

o) be required to be part of the Quality leadership forum which reviews good practice and lessons learnt;

Health, Safety and Security Management Requirements

5.2.6.7.34 The Consultant shall, within the authority delegated to the Consultant by Engineer, work closely with the Authority, Civil Defence, Police, other relevant authorities, Security Forces Consultants, and Contractors to develop appropriate and specific health, safety, and security plans.

5.2.6.7.35 The Consultant shall provide and maintain a safe and healthy working environment in compliance with all regulatory requirements ensuring a safe work place for all.

5.2.6.7.36 The Consultant shall ensure that all responsible parties used by the Consultant, including contractors, sub-contractors, suppliers, and others as appropriate, demonstrate the same high levels of compliance and commitment to identify, eliminate, and manage safety risk associated with its activities and are in line with the Authority’s H&S Policy

5.2.6.7.37 The Consultant shall in line with the Engineer’s requirements: a) ensure that the contractors manage the project health, safety & security plan in accordance

with the Engineer’s requirements as mentioned above;

b) review and approve, as necessary, all health, safety, and security management plans and procedures to ensure compatibility with the project, Engineer-Engineer’s processes, legislative, and other requirements;



c) monitor the design and construction activities against the requirements of the project's health, safety and security management plan;

d) report on the contractor's failure to comply with the requirements of the health, safety and security management system and plan to the Engineer;

e) monitor the issuing of health, safety, and security incident reports by the contractor and notifications to it by the site supervision Consultant and the completion of a health, safety, and security incident register;

f) establish a health, safety and security - inspection, monitoring, and reporting system for each project and issue to the Engineer in the agreed frequencies;

g) on each project the monitoring and recording of activity briefings/safe starts and tool box talks must be formally recorded, the subjects discussed and the personnel that attended duly recorded;

h) where the Engineer orders a suspension of any defective works or part thereof, or as recommended by the Consultant, such suspension shall continue until the Consultant has satisfied the Engineer that satisfactory corrective action has been taken to eliminate the cause of the suspension;

i) monitor the provision by the contractor of method statements;

j) monitor the provision by the contractor of site safety signage and notice boards;

k) monitor the issue of health safety and security incident reports by the contractor along with the completion of a health safety and security incident register;

l) identify trends in health, safety and security non-compliances and proactively identify with the contractor measures to stop the trends;

m) be required to be part of the health & safety leadership forum which reviews good practice and lessons learned;

n) Ensure that monthly safety engagement tours are in place with senior managers; and

o) provide all requested reports, statistical data information.

5.2.6.7.38 Where necessary, and if approved by the Engineer, the Consultant shall sub-contract, manage, and coordinate specialised Health, Safety and Security Consultants to develop plans and provide advice and guidelines to ensure that the proper provisions are incorporated within the designs.

5.2.6.7.39 The Consultant shall ensure that the Health and Safety initiatives align with the Engineer’s requirements: a) the Consultant shall ensure that the Contractor allows a dedicated sum on a monthly basis

for the purpose of Health and Safety awareness, promotion, reward, and recognition for the duration of the project. This sum should be sufficient to enable poster campaigns, performance reward schemes, awareness events, site wide social activities and specialist external consultants.

5.2.6.7.40 In order to ensure well-being and a safe and healthy work environment for all personnel, at all times, the Consultant shall establish, administer, and issue a report to the Engineer on an over-riding health and safety management system as approved by the Engineer which shall be effective throughout the lifecycle of the Project, from feasibility study through to start-up and operations.

5.2.6.7.41 The Consultant shall ensure that the Project-wide health and safety culture is based around the fundamentals of risk management, such that the hazards associated with the project environment are regularly assessed in order that all perceived risks can be mitigated at the earliest opportunity.

5.2.6.7.43 Collate and manage all information regarding the operation and maintenance of the



completed asset and provide this information to the Engineer at project handover or as requested.

5.2.6.7.44 Ensure that the Engineer is notified of all reportable incidents in accordance with the timescales detailed in the escalation process.

Environmental and Sustainability Management Requirements 5.2.6.7.45 The Authority adopts Global Sustainable Assessment System (GSAS) and the concept

of sustainable developments in its projects. The Authority signed a Memorandum of Understanding with Barwa & Qatari Diar Research Institute (BQDRI) on the provision of measures to adopt, apply, and develop a sustainable building concept to create a better living environment for natives and residents.

5.2.6.7.46 In order to maximise the use of sustainable design, renewable technology, construction, and operations, an over-riding set of Sustainability Objectives need to be effective throughout the Project lifecycle, from conceptual design through to start-up and operations.

5.2.6.7.47 The Consultant shall develop the Sustainability Objectives and Targets for approval and adoption by the Authority with an underlying philosophy to promote a culture of continuous improvement. The Consultant shall also develop a regime of sustainability monitoring and reporting which all Consultants, Contractors and other participants in the Project, and monitored and overseen by the Consultant, shall adopt.

5.2.6.7.48 The Consultant shall ensure that the Authority’s Sustainability Objectives and monitoring requirements are communicated and implemented throughout the Project to all parties and participants. In addition, the Consultant shall ensure that there is a Project wide stance, which reflects sustainability awareness, such that the sustainable elements of the works are regularly assessed in order to maximise the sustainable performance of the Project. The Project shall be designed to attain a minimum equivalent to three (3) star GSAS accreditation.

5.2.6.7.49 The over-riding sustainability objectives, as administered by the Consultant, shall involve all stakeholders including but not limited to the Authority, third parties, the public (as non-objected by the Engineer), consultants, and the contractors.

5.2.6.7.50 The Consultant shall: b) manage the Project’s sustainability activities in accordance with the Engineer’s guide and

processes;

c) prepare the list of criteria regarding short-term sustainability during construction and long-term sustainability for the asset;

d) establish how far back on the supply chain the Project shall go regarding compliance with the established criteria;

e) set out the inter-relation with either the GSAS accreditation or other green building guidelines and, if required, document how the Project shall achieve the accreditation;

f) if required, document how the Project shall construct in a low carbon emission way and offset carbon produced during construction;

g) monitor the design and execution of the works against the requirements of the Engineer’s guides and processes;

h) monitor the preparation and submittal of final reports by the site supervision consultant and contractor on sustainability management; and

i) prepare final GSAS compliance reports and monitor the preparation of the reports by the Contractor on sustainability management.



5.2.6.8 Stakeholder & Communications Management, Statutory Approvals and Public Involvement

5.2.6.8.1 At all stages of the Project, the Consultant shall adopt a policy of creating close working relationships with all external stakeholders.

5.2.6.8.2 The Consultant shall confer and coordinate with relevant Government agencies and departments, and applicable Qatari legal Authorities having Jurisdiction regarding the delivery of the project as required.

5.2.6.8.3 The Consultant shall determine the impacts of the project on existing infrastructure and organisations and shall take active steps to manage these impacts so that the project proceeds as planned.

5.2.6.8.4 The Consultant shall take account of dependencies from related bodies, projects and work towards minimal disruption to the project planning.

5.2.6.8.5 The Consultant shall liaise widely with all interfacing parties, stakeholders, statutory undertakers, projects, and other programmes in order to present a single point of contact for management of third party engagement and interfacing programmes and projects.

5.2.6.8.6 The Consultant shall identify and compile a “Stakeholder Register” in line with Engineer requirements that clearly list all project stakeholders including: a) those with a Mandated (M) authority role over the projects such as the Municipality and Civil

Defence, Ministry of Environment and other Government Agencies, Ministries and Supreme Councils, the Engineer, the Authority, statutory and permitting Authorities etc.;

b) those whose activities shall be Affected (A) by the projects such as roads and Utilities; and

c) those who should be Consulted (C) and kept Informed (I).

5.2.6.8.7 To ensure a coordinated approach is taken to communications during all stages of the project, the Consultant shall prepare and submit to the Engineer for approval, a “Stakeholder Management and Communication Plan” (SM&CP).

5.2.6.8.8 The Consultant shall develop this SM&CP to ensure correct messages, frequency and form/levels of information are provided to each stakeholder at the right time. This plan should include details of all meetings, presentations, key milestones, gateway reviews, key stakeholder presentations/meetings, soft design reviews, etc.

5.2.6.8.9 The Consultant shall maintain and update the SM&CP in line with the Engineer’s requirements ensuring stakeholders are informed of progress and future events. Updates should be provided to the Engineer no less than once per month in line with the project reporting timetable.

5.2.6.8.10 The Consultant shall maintain and update the stakeholder register and matrix as and when new stakeholders are identified and/or their levels of influence/impact or importance change. These updates are to be forwarded to the Engineer on a regular basis, no less than once per month in line with the project reporting timetable.

5.2.6.8.11 The Consultant shall instigate, manage, and report on regular meetings with the project stakeholders.

5.2.6.8.12 The Consultant shall represent the Project at meetings with the stakeholders; and 5.2.6.8.13 The Consultant shall provide responses to requests from stakeholders for Project level

information. 5.2.6.8.14 At the initiation stage and throughout the duration of a project the Consultant shall:

a) identify and confirm the ownership/description of the land and all relevant “Rights of Ways” (ROWs);

b) identify the land requirements for both temporary and permanent works;

c) identify the project stakeholders;

d) categorise and map the stakeholders, prepare the SM&CP and face off plans;

e) prepare a flow chart showing how the project can gain the necessary permit and approvals;



f) identify the Utility infrastructure and interfaces and any necessary Utility and traffic diversions;

g) prepare and manage the submittal and approval of the documents required by the Authorities for the instigation of the project;

h) manage stakeholder engagement and interfaces arising as a result of engagement with third parties and interfacing projects;

i) assist the Engineer and the Authority teams with the resolution of disputes with the authorities of causes of delay;

j) support the Engineer and the Authority in communication with the project stakeholders in accordance with the SM&CP;

k) instigate, manage and report on regular meetings with the project stakeholders. Monthly report to include details of all stakeholder meetings;

l) manage the preparation, submittal and approval of the documents required by the Authorities for the planning and execution of the project;

m) liaise with the stakeholders concerning the planning of the necessary Utility diversions and traffic diversion schemes; and

n) prepare and manage the submittal and approval of the documents required by the Authorities for the completion of the project.

5.2.6.8.15 With regards to statutory, regulatory, and inter-agency approval coordination, the Consultant shall: a) administer, negotiate, and perform all tasks necessary to obtain any and all regulatory and

inter-agency approvals;

b) confer and coordinate with relevant Government agencies and departments, and applicable Qatar legal Authorities having Jurisdiction;

c) where not given the delegated authority, the Engineer and the Authority shall assist the Consultant in coordination with regulatory agencies and other stakeholders which have an interest or are participants in the project and facilitate resolution of issues related to design, construction and operations;

d) where not given the delegated authority, the Engineer and the Authority shall assist the Consultant to secure the necessary permits and regulatory and legislative approvals in a timely and efficient manner;

e) provide technical assistance in performing all tasks required to secure agreements or “Memoranda of Understanding” with other departments and third parties as required;

f) review the Contractor’s applications and programme prior to the Contractor’s submittal of such applications, where the Contractor is required by the construction Contract, regulation, or statute to submit applications for permits and Utilities;

g) review, monitor, and report on the progress of all permit and public Utility applications, and the status and programme of all such application approvals, planned interconnections, and issuance of all permits and approvals;

h) ensure that regular coordination with the CPO is undertaken and shall provide all Project information required by the CPO in the time constraints requested. This shall be coordinated through the Engineer. The role of the Central Planning Office (CPO) as the primary point of inter-agency coordination and non-objection is noted.

i) prepare and maintain a “Statutory Approval Register” in line with the Engineer’s requirements recording all approvals identified on the project and their current status. This



shall be updated on a weekly basis and submitted to the Engineer in line with the agreed reporting schedules; and

j) manage and coordinate the timely issuance of land permits and vacation of land as necessary to meet the project programme; and

k) manage the contract interfaces with all statutory bodies acting as the single point of contact for the Project liaising with the Engineer as necessary.

5.2.6.8.16 With regards to public outreach and customer relations management: a) the Authority is a customer centric organisation, with the satisfaction of the Authority’s

customers, end users, and public a key performance indicator in delivering to these organisational objectives;

b) at all stages of the project the Consultant shall adopt a policy of creating close working relationships with all external stakeholders and the media;

c) the Consultant shall (where applicable to projects managed by the Consultant) manage the Authority’s current web browser based “Customer Management System” (CMS) and future “Customer Relationship Management system” (CRM);

d) the Consultant shall manage and support the Engineer and the Authority in its public outreach and public relations efforts associated with the Project;

e) the Consultant shall assist in development of a comprehensive “Public Involvement Programme” in conjunction with the Engineer and the Authority’s Public Relations Department, which shall be designed to inform the public of benefits, objectives, costs, programme impacts, and progress of the projects throughout all of their stages, from planning through to construction and handover;

f) this overall Public Involvement Programme shall be designed to be interactive with the various community interests and organisations that are to be anticipated on projects of this size and scope and shall include citizen regulatory and interagency approval coordination, developer interface coordination, public outreach and relations management including technical advisory neighbourhood committees, task forces, design review groups, public hearings and workshops, and Utilities coordination with the public and private Utility providers;

g) for each of the community participants identified, the Consultant working with the Engineer and the Authority’s Public Relations Department, shall identify appropriate stages of Project progress in which public involvement and meetings would be appropriate, and develop appropriate materials accordingly;

h) the Consultant shall support the Engineer and the Authority as required with the management of media and community relations and shall develop procedures for communication and escalation of issues arising with stakeholders of this nature in line with the project delegated levels of authority;

i) the Consultant shall provide the Engineer and the Authority with continued responses to public inquiries and comments on the Project through to completion;

j) the Consultant, when so directed, shall work with the Engineer and the Authority’s Public Relations Department to develop appropriate methods of communicating the intent and objectives of the Project through various media and electronic modes, including development, maintenance, and timely response mechanisms of Project websites;

k) the Consultant shall attend briefings as required with the public, external third parties, and stakeholder groups.

l) the Consultant shall appoint a media point of contact to prepare, manage, and organise all media communications in accordance with the agreed plans and strategies;



m) all public involvement meetings and all documentation and reporting on public involvement shall be in both the Arabic and English languages; and

n) the Consultant shall submit a written plan to the Engineer and the Authority for non-objection and shall comment on outreach programmes and the Project’s performance and impact in the monthly reports.

5.2.6.8.17 With regards to Utilities and Utilities coordination: a) within the context of this brief Utility shall mean any water, irrigation, sanitary, storm, gas,

electric, fibre optic, cables, pipelines, or any other Utility associated with the Project. This shall include agencies responsible for design, installation, operation and management of intelligent transport systems where required;

b) the Consultant shall provide the following services:

I. administer, negotiate, and perform all tasks necessary to obtain all Utility permits and consents;

II. attend any required meetings with Utility agencies personnel to review programme, scope, design and cost adjustments, or relocations of any kind; and

III. confer and coordinate with Utilities; produce minutes and reports. c) the Consultant shall manage the contract interfaces with all Utility organisations acting as

the single point of contact for the Project liaising with the Engineer as necessary;

d) the Consultant shall ensure that the Project works comply with Qatar legislation and any Agreements and undertakings reached during the course of the Project;

e) where the construction Contractor is required by the construction contract, regulation, or statute to submit applications for permits and Utilities, the Consultant shall review the contractors applications and programme for application submittals prior to the construction contractors submittal of such applications;

f) the Consultant shall review, monitor and report on the progress of all permit and public Utility applications, and, the status and schedules of all such application approvals, planned interconnections, and issuance of all permits and approvals;

g) the Consultant shall prepare and maintain a Statutory Approval Register in line with the Engineer’s requirements all approvals identified on the project and their current status. This shall be updated on a weekly basis and submitted to the Engineer in line with the agreed reporting programme;

h) the Consultant shall prepare the design of all Utility diversion works or other works relating to Utilities to the approval of the Utility provider and other authorities and interfacing parties where these designs are not carried out the Utility provider;

i) any Utility diversions that may be required as advanced works shall be planned and executed in accordance with the Authority’s processes and requirements for these works;

j) the Consultant shall ensure that the design of diversions or other works relating to Utilities takes account of the requirements of the affected Utility organisation, and that the Utility organisation affected is engaged appropriately in the design development and decision making process for such works;

k) the Consultant shall obtain consents and approvals for any design or construction works from the affected Utility organisations;

l) in the event that works are entrusted to Utility organisations the Consultant shall manage the design and execution of these works on behalf of the Project, liaising with the Engineer on the cost of producing these designs and construction activities;



m) the Consultant shall co-ordinate all Utility diversion schemes and the design thereof whether these works are designed or constructed by the affected Utility organisation or by the Project team;

n) the Consultant shall produce a specific plan and programme of Utility diversions to enable the Consultant to manage and report the costs incurred by Utility and other third parties affected by the Project, and shall manage the risks associated with this programme, including inter alia design and construction activities;

o) the Consultant shall produce a combined diversions sequence and programme for the Project works, including traffic management activities. This work shall be co-ordinated with other interfacing projects that may be taking place concurrently, and the Consultant shall ensure that interfacing projects are taken into account when planning these works;

p) the Consultant shall co-ordinate within the BIM model all Utility diversion schemes or other Utility works and the design thereof whether these works are designed or constructed by the affected Utility organisation; and

q) the Consultant shall ensure that interfacing programmes and projects are taken into account when designing the Works including but not limited to coordination of design, within the Project and with interfacing programmes and projects, of combined diversions sequence and programme, including traffic management activities.

5.2.6.8.18 With regards to planning, environment and highways consents: a) where applicable, the Consultant shall ensure that the designers and contractors for all

works identify the necessary planning, environment, and traffic consents required for the works and shall ensure that these are recorded in a suitable register of consents so that there is continuous overview data available of the progress and achievement of conditions relating to consents for the works;

b) where applicable, the Consultant shall develop a procedure for consultation with planning, environment and highways authorities and the Engineer’s non-objection, and shall thereafter ensure that all consultation with these authorities is carried out in accordance with this process;

c) where applicable, the Consultant shall ensure that the designers under their control produce the necessary documentation and materials in accordance with the requirements for consents, in the correct format and at the right time as specified in the consents that shall be required;

d) where applicable, the Consultant shall be responsible for ensuring that all necessary consents for the work are procured, and shall inform the Engineer in the event that satisfying the requirements of any consent gives rise to a Change in the scope, cost or programme of the Project;

e) the Consultant shall ensure that any consent’s that are required to be obtained by contractors are identified during the initial design stage and that these are recorded in a Consents Register;

f) where applicable, the Consultant shall be responsible for ensuring that the requirements and conditions attached to any consents are included in the contract documents for construction contracts;

g) where applicable, the Consultant shall manage and co-ordinate all highways and traffic related interfaces across the project, and shall ensure that the requirements of interfacing projects highways and traffic related works are taken into account in the planning of the works;

h) where applicable, the Consultant shall ensure that the designers and contractors discharge any planning, environmental or traffic related conditions associated with consents, and that the requirements for all consents are complied with; and



i) the Consultant shall ensure that any environmental surveys that may be required as a condition of consents are carried out by the appropriate designers or contractors in advance of works commencing on site.

5.2.6.8.19 With regards to interface management: a) the Consultant shall establish an interface management system for the Project;

b) where applicable, the Consultant shall provide consistent oversight of consultants and contractors to ensure that interfacing issues are registered, tracked, and dealt with in the interface management system; and

c) interfaces shall include external interfaces with major stakeholders; agency interfaces amongst projects, interfaces between projects and internal project interfaces between disciplines.

5.2.6.8.20 With regard to Third Party agreements: a) in developing the design and construction of the works it is anticipated that the Project shall

be required to provide a number of undertakings and assurances to various third parties. The Consultant shall develop these undertakings and assurances, and ensure that the Engineer is fully informed of the cost, programme and quality impacts of any requests that may be made of the Project by third parties prior to the Authority entering into any undertaking or assurance; and

b) once agreed, the Consultant shall be responsible for managing these undertakings and assurances so as to ensure that each one is registered and that commitments made are adhered to in the delivery of design and construction activities.

5.2.6.9 Project Controls 5.2.6.9.1 Document Control

The Consultant shall implement an Electronic Document Management System consistent with the Authority's Contract Management document control system.

5.2.6.9.2 Software and IT Facilities The Consultant shall provide the necessary software and IT facilities needed at his own cost including servers which should be housed in the State of Qatar.

The Consultant shall possess and provide all required software, software licenses, hardware, and qualified trained staff to operate same, at no additional cost to PWA, to provide all required management, administration and reports to PWA as required under this Contract.

5.2.6.9.3 Progress Monitoring and Reporting Generally The CSC shall collect, analyze, track, monitor and report on a Monthly basis.

The exact format of the report outputs are to be agreed with the Authority during mobilization.

Project Month End will be the 25th of the month.

There will be a functional review with the Authority to assess schedule, risk, cost and KPI performance within the next 7 calendar days to review and validate key data. The final CSC report is to be submitted 7 calendar days following the 25th of the month.

Monthly The Consultant shall provide a detailed Management report that will provide the ’Project Record’ and will be reviewed on an exception basis only at the monthly functional review based upon the following:

a) General status of the project highlighting, by exception, issues where unacceptable



progress or outcomes are anticipated with proposed mitigation, key achievements in the period, key goals for next period, and key decisions required;

b) Construction and handover status;

c) Change/variation report;

d) Planned, Forecast and actual resources (for CSC and supply chain) over project lifecycle;

e) Detailed schedule report; including gateway milestones;

f) Risk issue and opportunity management register;

g) Environmental report;

h) Sustainability report;

i) Interface management report;

j) Quality Management report;

k) Samples Benchmarks report;

l) Statutory Approvals report;

m) Stakeholder report;

n) Health and Safety report;

o) KPI report;

p) Training report;

q) Project Progress Photographs (digital jpeg – 24 min.);

Quarterly Director level participation in a “Principal Suppliers Review”, to review the Consultant’s performance and critical issues.

5.2.6.9.4 Project Lessons Learned Report

The Consultant shall provide a comprehensive Project Lessons Learned Report outlining the following:

a) Reasons for Project Schedule Delays that can be avoided in the future;

b) Design details that resulted in project problems;

c) Construction operations that resulted in project problems;

d) Specialty consultants or sub-contractors that resulted in project problems

e) Specification details that resulted in project problem;

f) Material or equipment specifications that resulted in project problems;

g) Health and safety Issues that resulted in project problems;

h) Environmental issues that resulted in project problems; and

i) Project control issues that resulted in project problems. 6 DEMOBILISATION

6.1 Demobilisation (Period): means 2 months period prior to the completion of the contract and/or in the event of Termination and/or Consultant's default, (per contract conditions) 2 months after the issue of a notice to terminate.

6.2 The Consultant shall within 3 months of the date of completion of the contract prepare and submit to the PWA a programme for effecting demobilisation. The programme shall



set out in such manner as the PWA may reasonably require the sequence in which and dates by which the Consultant proposes to perform his demobilisation obligations under the Contract and the date(s) by which the Consultant reasonably requires that the PWA should provide any further documentation or information or take any other action to permit the Consultant so to perform his demobilisation obligations.

6.3 The Consultant shall prepare and submit to the PWA details of the personnel of suitable qualifications and experience whom the Consultant proposes to employ on effecting demobilisation in accordance with the Project. The Consultant shall use all reasonable endeavours to employ and make available personnel and resources conforming to such proposals.

The demobilisation shall encompass, as a minimum:

a) Ensuring non-essential expenditure is reduced as rapidly as possible:

b) The provision to the PWA of a full and complete set of any documents, manuals or other information, which the PWA may require;

c) The supply to the PWA of any equipment supplied to the Consultant by the PWA or the cost of which has been included in any invoices or applications submitted by the Consultant to the PWA;

d) That subcontract and or supplier contracts are assigned (as directed by the PWA);

e) That account substantiation details are provided to allow the PWA to calculate the amount due to the Consultant for works properly authorised;

f) That Technology and Information Transfer is effected; and

g) The transfer of Intellectual Property Rights shall be carried out in accordance with the relevant provisions of the conditions of contract.

7 STAFF RESOURCES TO BE PROVIDED

7.1 Site Staff 7.1.1 General Obligations

a) The Consultant is required to maintain daily attendance sheet for the staff deployed on site and shall obtain weekly approval from the Engineer.

b) For periods of vacation, the Consultant shall provide a replacement of similar qualifications to ensure continuity of Service. The Consultant shall inform PWA in not less than four (4) weeks advance about staff vacations or anticipated long periods of absence. Replacements shall only be mobilised after their approval by PWA. All approved replacement staff shall be on-site a minimum of 1 week prior to leave of original staff personnel for complete information transfer and project orientation without additional cost to the Authority.

c) The Consultant shall ensure that during vacations or long periods of absence of the designated and approved staff; that suitable alternative staffing arrangements are made in agreement with the Engineer. The replacement staff shall have prior knowledge of the project and have similar qualifications and experience to ensure continuity of service.

d) The site staff specified in the Scope of Post Contract Consultancy Services does not relieve the Consultant in any way of providing whatever staff, expertise, or other personnel resources which may be required for the full compliance of his duties, obligations and liabilities in terms of the Professional Services Agreement, Conditions of Engagement and Project Brief. If, in the opinion of the Consultant, more Staff than the minimum specified is required to carry out the services (eg. Preparation and verification of payments, preparation, checking and verification of variation orders etc.), he is to allow for such additional staff as necessary in his Tender Price.



e) All staff is to attend all site and other project meetings throughout the currency of contract including the maintenance period.

f) All the above staff is to be based on site.

7.1.2 Site Staff Engaged Full Time

a) Site staff employed by the Consultant in terms of the Professional Services Agreement and Conditions of Engagement shall work full time on the Project for the full duration of the engagement (or specified part of the engagement) at normal working hours and any other additional hours that are reasonably necessary, at no extra cost to the Contract, in the executing of their duties and obligations in terms of the Contract.

b) The said staffs is expressly prohibited to carry out any work, tasks or provide services for the consultants other than that work, tasks or services directly related to the Project or as directed by the Engineer.

c) Site staff shall work regular evening or night shifts, or weekends as required by the programme and execution of the construction Works or as directed by the Authority.

d) Regular evening or night shifts, or weekend work in addition to normal hours shall not be deemed to be additional services and the Consultant shall allow for same in his Tender Price.

7.1.3 Site Staff Engage Part Time

a) For part time staff, the attendance mentioned in the schedule below is the minimum attendance per week and they are to visit the site on “as required” basis.

SITE SUPERVISION STAFF RESOURCES TO BE PROVIDED

* Part Time is the minimum periods as defined in Clause 7.1.3 (a).

Sr. No. Position No. Min. Input on Site

(Hours Per Week) Site

Attendance Duration

(PSA Months)

1 Senior Architect 1 8 hrs./day 6 days/week Full Time 22

2 Senior Mechanical Engineer 2 8 hrs./day 6 days/week Full Time 22

3 Senior Electrical Engineer 2 8 hrs./day 6 days/week Full Time 22

4 Document Controller 1 8 hrs./day 6 days/week Full Time 22

5 Project Manager 1 8 hrs./day 6 days/week Full Time 22

6 Senior Quantity Surveyor (Chartered) 1 8 hrs./day

6 days/week Full Time 22

7 Planning Engineer 1 8 hrs./day 6 days/week Full Time 22

8 Site Engineer 10 8 hrs./day 6 days/week Full Time 18

9 QA/Reporting 1 8 hrs./day 6 days/week Full Time 18

10 Health & Safety Manager 2 8 hrs./day 6 days/week Full Time 18



8 SPECIAL GENERAL CONTRACT CONDITIONS AND REQUIREMENTS 8.1 General 8.1.1 The Engineer reserves the right to Increase or reduce, both the level and duration of

supervision subject to giving four (4) weeks' notice of intent to the Consultant. In each case the fee shall be adjusted using the monthly rates quoted in the fee offer.

8.1.2 The Consultant office shall provide necessary head/sub office support to the Engineer, referred in the fulfilment of their obligations during the currency of the Professional Services Agreement and during the maintenance period of the contracts being supervised.

9. PROFESSIONAL QUALIFICATIONS AND CRITERIA FOR PROJECT STAFF 9.1 General Requirements and Criteria 9.1.1. The Consultant shall provide suitably qualified staff as described in this brief and fully

capable of representing and acting on behalf of Building Affairs.

The Tenderer is to submit qualified candidates who clearly demonstrate the Consultant's ability to provide an optimum service to ensure the project as a whole is carried out in the most cost effective manner and completed in time, while fully complying with Building Affairs and International standards of technical, operational and safety requirements.

The Engineer reserves the right to review all or any staff assigned to the Project on a regular basis.

9.1.2 No staff member shall be allocated to or removed from the site without the Engineer's non objection. Staff curricula vitae shall, in all instances, be submitted for the Engineer's consideration and non-objection prior to appointment to the site staff.

9.1.3 All the key individual members of the team shall have:

a) Proven ability to manage projects of similar size and nature to deliver completed quality work on time and within budget;

b) Proven ability to coordinate a multi-disciplinary team on projects of similar size and nature;

c) Proven ability to work cooperatively and effectively with a wide variety of interests/authorities;

d) The Architects, Engineers and all other key personnel and must have extensive knowledge and experience in respect of international contract laws as they apply to large scale construction;

e) Must be fully computer literate and able to utilise computer technology to access data, maintain records, generate reports, etc. and in particular any project specific engineering and construction relevant software. This is particularly applicable to all degree qualified Engineers; and

f) Must be fluent in English both written and spoken with an excellent capability in written technical skills as well as oral and written communication skills. This is particularly applicable to all degree qualified Engineers and Surveyors.

9.1.4. The design standards and specifications applied to all projects under the Authority control are primarily based on British and North American practices. It is therefore expected that the staff allocated to fill positions designated as Architect and/or Engineer will be fully conversant with and have had practical experience with these standards and specifications.



9.2. Qualification and Experience The supervision staff shall have the following minimum qualifications and criteria and must possess a valid certificate from the Engineer’s Accrediting and Classifying Committee of Urban Planning & Development Authority (UPDA) Grade A during the period of the services.

9.2.1 Senior Architectural Engineer (Full Time)

a) Degree in Architectural Engineering from an accredited university. b) Minimum Total of Fifteen (15) years post-graduate experience in building construction

with at least (7) years’ Experience in Consultancy (supervision) as Structural Engineer or Equivalent for similar projects.

c) Previous experience in the Gulf region. d) Possess appropriate technical background and ability to control the contractor’s and

subcontractors’ conformance with the contract documents including drawings, specifications, etc. This includes a working knowledge of local and international specifications that may relate to the work.

e) Responsible for the contractor’s conformance to the Public Works Authority requirements of time, cost and quality in accordance with the contract documents and other related government documents and publications.

f) Accredited from the Engineers and Consulting Offices Accrediting Committee (UPDA) as a Grade “A” Architectural Engineer.

g) Excellent in English (verbal and written) and communication skills.

9.2.2 Senior Mechanical Engineer (Full time)

a) Graduate of Mechanical Engineering from an internationally recognized institution. b) Minimum Total of fifteen (15) years post-graduate experience with at least (7) years’

Experience in Consultancy (supervision) as Architectural Engineer or Equivalent c) Previous experience in the Gulf region. d) Possess appropriate technical background and ability to control the contractor’s and


e) Accredited from the Engineers and Consulting Offices Accrediting Committee (UPDA) as a Grade “A” Mechanical Engineer.

f) Excellent in English (verbal and written) and communication skills.

9.2.3 Senior Electrical Engineer (Full Time)

a) Graduate of Electrical Engineering from an internationally recognized institution. b) Minimum Total of fifteen (15) years post-graduate experience with at least (7) years’

Experience in Consultancy (supervision) as Architectural Engineer or Equivalent. c) Previous experience in the Gulf region. d) Possess appropriate technical background and ability to control the contractor’s and


e) Grade “A” License from KAHRAMAA. f) Accredited from the Engineers and Consulting Offices Accrediting Committee (UPDA) as

a Grade “A” Electrical Engineer. g) Excellent in English (verbal and written) and communication skills.

9.2.4 Document controller (Full Time)



a) Minimum of five (5) years of experience in a Consultancy/Contracting office. b) High proficiency in written and spoken English and Arabic. c) Computer literate with experience of Microsoft Word, Excel and similar software. d) High proficiency in office administration including filing and record keeping. e) Experienced in Primavera Contract Manager (PCM) as Contract Document Control

software and capable of tracking Correspondences and other related documents. 9.2.5 Project Manager (Full Time)

a) The incumbent of this post shall be responsible for the overall coordination of the site supervision teams and must have extensive experience in multi-project control.

b) Bachelor Degree in a relevant engineering discipline with internationally recognized professional credentials in Project Management.

c) Minimum Total of Fifteen (15) years of experience in the construction field with at least (5) years’ Experience in Consultancy (supervision) as Project manager or Equivalent, preferably with International companies, having high concentration on contract administration with FIDIC and site supervision experience.

d) Three to Five (3-5) years of experience in the Gulf region is preferable.

e) Previous experience with projects worth between QR 100,000,000 and QR 300,000,000.

f) Able to coordinate and monitor all disciplines of work related to the project. This includes both management of the site supervision team as well as the contractor, subcontractors and other appropriate specialties.

g) Possess appropriate technical background and ability to control the contractor’s and subcontractors’ conformance with the contract documents including drawings, specifications, etc. This includes a working knowledge of local and international specifications that may relate to the work.

h) Able to monitor progress of works, and to carry out updating, planning and making of weekly and monthly progress reports to the Engineer.

i) Responsible for the contractor’s conformance to the Public Works Authority requirements of time, cost and quality in accordance with the contract documents and other related government documents and publications.

j) Fully conversant with computer software mainly AutoCAD 2006, Microsoft Office 2007 and Primavera P6.

k) Accredited from the Engineers and Consulting Offices Accrediting Committee (UPDA) as a Grade “A” Civil\Architectural Engineer.

l) Excellent in English (verbal and written) and communication skills

9.2.6 Senior Quantity Surveyor (Chartered) (Full Time) a) Bachelor Degree in Quantity Surveying or equivalent from an accredited university, in

addition to professional registration to MRICS or FRICS or equivalent institution in Quantity Surveying.

b) Minimum fifteen (15) years post-graduate experience. c) Previous experience in the Gulf region. d) Possess appropriate technical background and ability to control the contractor’s and


e) Be responsible for the contractor’s conformance to the Public Works Authority requirements of time, cost and quality in accordance with the contract documents and other related government documents and publications.



f) Fully conversant with the local General Conditions of Contract and QCS. g) Accredited from the Engineers and Consulting Offices Accrediting Committee (UPDA)

as a Grade “A” Quantity Surveyor. h) Excellent in English (verbal and written) and communication skills.

9.2.7 Planning Engineer (Full time)

a) Minimum of Ten (10) years of experience with at least (5) years’ Experience in Consultancy (supervision) in Project Planning and Scheduling including at least 5 years using Primavera Project Management (P6) and Primavera Contract Management (PCM).

b) Degree in Engineering from an accredited University. c) Competent with certification in the use of the programming software such as Primavera

Project Management (P6) and Primavera Contract Management (Expedition). d) Completed at least one (1) project in the same role that is comparable in complexity and

size to the project. e) Accredited from the Engineers and Consulting Offices Accrediting Committee (UPDA) as

a Grade “A” Engineer f) Excellent in English (verbal and written) and communication skills.

9.2.8 Site Engineer (Full Time)

a) Bachelor Degree in a relevant engineering discipline. a) Minimum of Total Ten (10) years post-graduate experience with at least (3) years’

Experience in Consultancy (supervision) in similar construction projects. b) To manage, monitor and interpret the contract design drawings and documents.

c) To coordinate with various sub-contractors and other project trades.

d) To be fully aware of Qatar Construction Code and specifications in relation to construction works.

e) Day-to-day management of the site, including supervising and monitoring the site labor force and the work of any subcontractors.

f) To prepare reports, attend inspections, maintain work quality and coordinate with the project management team.

g) Accredited from the Engineers and Consulting Offices Accrediting Committee (UPDA) as a Grade “B” Engineer.

h) Excellent in English (verbal and written) and communication skills.

9.2.9 QA/Reporting Engineer (Full Time) a) Bachelor Degree in a relevant engineering discipline. b) Minimum of Total ten (10) years post-graduate experience with at least (3) years’

Experience in Consultancy (supervision) in similar construction projects. c) To manage, monitor and interpret the contract design drawings and documents. d) To coordinate with various sub-contractors and other project trades. e) To be fully aware of Qatar Construction Code and specifications in relation to

construction works, PWA QA/QC policies. f) To prepare reports, attend inspections, maintain work quality and coordinate with the

project management team. g) Responsible for all issues and services related to quality assurance and quality

assurance and quality control including enhancement , development and implementation of all appropriate techniques, process , procedures and compliance requirement.

h) Accredited from the Engineers and Consulting Offices Accrediting Committee (UPDA) as a Grade “B” Engineer



i) Excellent in English (verbal and written) and communication skills. 9.2.10 Health & Safety Manager (Full Time)

a) Bachelor Degree in a relevant engineering discipline. b) Minimum of Total fifteen (15) years post-graduate experience with at least (5) years’

Experience in Consultancy (supervision) in similar construction projects. c) Previous experience in the Gulf region. d) Should be a member of relevant professional body such as Institution of Occupational

Safety and Health (IOSH) or Equivalent . e) Be responsible for identifying H&S issues from a planning And design perspective and

also during the execution stages. f) Fully conversant with the local General Conditions of Contract and QCS. g) Accredited from the Engineers and Consulting Offices Accrediting Committee (UPDA)

as a Grade “A” Engineer. h) Excellent in English (verbal and written) and communication skills.

9.3 Submittal of CV’s for Approval The Consultant shall submit CVs and photocopies of all relevant qualifications for each nominated site staff with his Fee Tender (see Section D- Technical submission). Each candidate CV will be numbered to correspond to the respective line item of the project fee schedule.

9.4 Approval of CV’s and Credentials 9.4.1 The proposed candidates must be available and may be subject to being interviewed by

the Authority for final approval before recommendation for award is made.

9.4.2 Acceptance of the tender as a whole will not imply automatic approval of any staff candidates submitted with the tender. Full submissions will be required to be presented to the Engineer for his written approval as required by the Conditions of Engagement and Project Brief.

Prior to the award of the Contract to the selected Tenderer, the Public Works Authority reserves the right to re-evaluate any or all of the nominated site staff candidates. The Consultant shall at the written request of the Public Works Authority make all or any of the candidates available for interviews and or provide any documentation as deemed necessary for the purpose of re-evaluation.

10. OPERATING RESOURCES 10.1 Minimum Equipment to be provided by the Consultant 10.1.1. General

a) The Consultant is reminded and referred to PSA - Edition 2010 Rev A in regard to all necessary facilities to be provided by the Consultant to effectively carry out the Services.

b) The Consultant shall provide his staff with mobile phones, computers, printers and stationeries etc. so as to be carried out all the Services on time and with the qualities as described in this document.

10.1.2. Transport

The Consultant is further reminded that in terms of the above Conditions of Engagement he shall provide all the facilities they need to carry out the Services, including but not limited to all transport necessary for all site and other staff to effectively carry out their duties and responsibilities on-site and off-site to and from the base offices, site locations and any other departmental offices or other office or location as directed by the Engineer or as necessary in carrying out the Works.

10.2 Facilities provided by the Works Contractor



The Contractor will provide all site office space required for the consultant’s supervision team including furniture.