section 200 - payroll manual
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210 - DFS Contact List Payroll and W-2 Manual
November 2020 Section 210-1
DFS: PAYROLL & RETIREMENT – CONTACT INFORMATION (951) 826-6538/[951] 826-6961- FAX
Administrator: Ana M. Lambert (951) 826-6538 [email protected]
Coordinator: Tracey Corso (951) 826-6538 [email protected]
New Employee Authorization Transmittal (NEAT): Jessi Scott (951) 826-6576 [email protected] PERS Access/Password Reset: Erika Ortega (951) 826-6538 [email protected] STRS Access/Password Reset: Ana Lambert (951) 826-6538 [email protected]
Supervisor: Julie Portillo, Payroll Manager (951) 826-6538 [email protected]
Payroll Deduction Payments: Alt FICA Brenda Franklin (951) 826-6428 [email protected] 403(b) and 457(b) Brenda Franklin (951) 826-6428 [email protected] Insurance, 125 Plans, Union Dues, Misc. Johanna Brown (951) 826-6273 [email protected] New Voluntary Deduction Codes & H&W Employee Contribution Vendor Codes Julie Portillo (951) 826-6538 [email protected]
Garnishments: Districts 01 – 46 Brenda Franklin (951) 826-6428 [email protected] Districts 47 – 99 Johanna Brown (951) 826-6273 [email protected]
Payroll Warrants & Direct Deposits: Cancels/Stops/Reissues of Payroll Warrants Julie Portillo (951) 826-6538 [email protected] Copies of Paid Payroll Warrants Julie Portillo (951) 826-6538 [email protected] Direct Deposit Reversals Julie Portillo (951) 826-6538 [email protected] Copies of Pay Stubs Service Desk (951) 826-6600 [email protected]
Salary Abatements: Julie Portillo (951) 826-6538 [email protected] Payroll on Demand (POD): Julie Portillo (951) 826-6538 [email protected] Johanna Brown (951) 826-6273 [email protected] Brenda Franklin (951) 826-6428 [email protected] Legacy (pre-Galaxy) Copies of W2s/Earning Reports: Lorraine Estrada (951) 826-6305 [email protected] EDD Unemployment Tax Quarterly Filing, Deposits (SEF): Julie Portillo (951) 826-6538 [email protected]
Payroll Taxes, W2 Corrections, Employee Voluntary Deduction
Errors, Health & Welfare Deduction Errors: Julie Portillo (951) 826-6538 [email protected]
Payroll Questions & Corrections: Julie Portillo (951) 826-6538 [email protected] Staff Support/Trust Fund Reconciliations: Lorraine Estrada (951) 826-6305 [email protected] Galaxy Technical Payroll Questions: Service Desk (951) 826-6600 [email protected]
Supervisor: Erika Ortega , Retirement Manager (951) 826-6538 [email protected]
PERS Reporting: M Payroll: 01, 07, 21, 39, 46, 58, 64, 71, 81, 90 Irene Alvarez (951) 826-6469 [email protected]
M Payroll: 10, 13, 30, 34, 41, 56, 84, 99 Brenda Barraza (951) 826-6423 [email protected]
M Payroll: 03, 05, 18, 35, 43, 49, 61, 67, 74, 88 Ashley Hart (951) 826-6426 [email protected] A, B, C, & D Payrolls: Districts 01 – 99 Shabana Berket (951) 826-6427 [email protected]
PERS Questions: MARs Appointments, Separations, etc. Contact above reporting staff responsible for your district ES 372 Electing PERS Erika Ortega (951) 826-6538 [email protected] PERS Redeposits: Districts 01-43 Shabana Berket (951) 826-6427 [email protected] PERS Redeposits: Districts 46-99 Brenda Barraza (951) 826-6423 [email protected]
PERS Questions and Fixed Charges Erika Ortega (951) 826-6538 [email protected]
Supervisor: Vacant (951) 826-6538
STRS Reporting: Districts 03, 21, 31, 39, 40, 43, 67, 84, 90 Amy Sanders (951) 826-6425 [email protected] Districts 07 Debbie Van Holland (951) 826-6275 [email protected] Districts 10, 35, 41, 45, 49,47, 56, 71, 81 88 Penelope Valez-Valdez (951) 826-6294 [email protected]
Districts 01, 46, 48, 50, 58, 61, 72, 74, 99 Marci Buenrostro (951) 826-6353 [email protected] Districts 05, 13, 18, 27, 30, 34, 37, 38, 64 Hannah Schoebel (951) 826-6272 [email protected]
STRS Questions: STRS Redeposits, Service Discrepancies, & Mandatory Qualifications
Debbie Van Holland
(951) 826-6275 [email protected]
Fixed Charges, STRS Forms, Penalties & Interest Questions Vacant (951) 826-6538 ES 372 Electing STRS Vacant (951) 826-6538 All Other STRS Questions Vacant (951) 826-6538
Office Clerk: Vacant
Certification of Signatures, Workshops Roxanne Barba (951) 826-6538 [email protected]
215 - Disseminating Information to Districts Payroll and W-2 Manual
November 2020 Section 215-1
The Payroll and Retirement Unit in District Fiscal Services (DFS) primarily distributes information via e-mail. The e-mails may be addressed to different contacts depending on the subject matter.
Please note: E-mail servers are not secure. Confidential information should not be e-mailed to our office; please only JET, mail, or fax documents that contain confidential information. Social security numbers should never be included in an e-mail or an e-mail attachment. Please fax DFS if a social security number must be included in any correspondence. DFS Notify E-mails
DFS Notify e-mails are used by all units in District Fiscal Services (DFS). The subject matter of the e-mail will always identify which unit the e-mail is being sent from:
DFS Notify AB1200
DFS Notify Accounting
DFS Notify Payroll
DFS Notify PERS
DFS Notify STRS
DFS Notify Retirement (if it affects both PERS and STRS)
The Payroll and Retirement Unit uses DFS Notify e-mails to distribute information that is not district or employee specific but affects all districts, community colleges and charters in general. Examples of information distributed via DFS Notify:
Workshop notifications
Taxing changes
Payroll rate changes
Changes in procedures
Updates on pending matters
District surveys
District Fiscal Services staff updates
New legislation
The primary recipients of DFS Notify e-mails are FMAC and quarterly community college members,
supervisors at charter schools that use Galaxy, and independent district and charters, if applicable.
RCOE Website
DFS has started the process of moving DFS manuals to the RCOE website for easier access to updates. Notifications will be sent district as manuals are approved for publication to the website.