extensions. All buildings will be of framed structure and casting by stone chips. For each district server stations, 15-20 decimal and for each regional server stations 30-35 decimal land is required. The project will construct, on average, 50 meters of internal roadway (18 km total) to connect the upazila server station with the road network of the UTDC complex. The roads will be 10 feet wide and constructed to meet required weather standards by constructing Reinforced Cement Concrete. 1.3 Server Station Functions: The Upazila Election Office Server Station will be required to:

a) Provide accommodation for the Regional, Upazila and Thana server, printer and associated network equipment

b) Provide accommodation for Regional, Upazila and Thana Election Office staff to operate the server c) Provide storage space for forms and other materials used in the voter registration process d) Provide a location for voters to add or update their voter registration details e) Provide a location for voters and other parties to make inquiries regarding voter list registrations or

other electoral information f) Provide a center for BEC inter-office communication

1.4 Building Criteria: To meet these operational requirements, the Upazila Server Facility must meet the following criteria:

- Contain a dedicated space for the physical location of the upazila server, printer and associated network equipment

- Contain sufficient space for Upazila Election Office staff to complete administrative work and to operate the computer server

- Contain sufficient space to file and store registration forms and other materials used in the voter registration process

- Provide office security including lockable doors and windows for both the general office area and the location containing the computer server

- Be provided with adequate lighting in the computer server location to enable both a comfortable usage environment and to provide lighting for the capture of clear photographs of voters

- Be provided with telephone line access for both the general office area and the location containing the computer server

- Be provided with reliable electrical power and/or generator backup facilities - The location of the computer server must be in a low dust environment. The location of the computer

server should have a closed ceiling, well sealing windows and ideally the entrance should not open immediately to an outdoor environment.

- The building should be fitted with a ceiling fan or other cooling equipment 1.5 Procurement All goods and services procured under the project will be conducted using competitive Open Tender Method (OTM). The project is using the principals of the Government of Bangladesh PPA-2008 as the guideline for the procurement process. UNDP will procure the services of an Engineering Management Consulting (EMC) Firm to provide technical assistance and monitoring services for this project. The EMC will review the tender documents prepared by PWD and LGED. They will also review the Tender Evaluation Committee (TEC) recommendations and give their own recommendations. The project will give due consideration to the recommendations given by EMC. The EMC will ensure that the procurement process is transparent, competitive, and has value for money. PWD and LGED will procure the construction firms required to complete the work outlined in this project document under the PPA-2008 rules of the GoB. In addition, PWD will recruit a local engineering firm to help supervise the construction work for the regional centers. When requested by the National Project Director UNDP can assist the project with procurement services. UNDP will follow its own procurement rules and regulations in such instances.

SECTION 2: Annual Work Plan and Budget Sheet Project Work Plan

(Revised: July 2012)

Project title: Construction of Server Stations for Electoral Database (CSSED) MYFF Service Line 2.3: Electoral Systems and Processes

Award ID in ATLAS: 00041188; Project ID: 00062931

Outcome:

Success Indicators:

Outputs Activities

Resp.Party

Planned Budget 2009 2010 2011 2012 2013 Fund

Source Account Code and Description Amount (USD) Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

1. Preparations for and construction of 468 stations effective monitored

Action 1.1: Procure services of management consultants for review and monitoring of drawings, contacts and construction

x x x x x x x x x x x x x

x x x x x x x UNDP DFID 72105: Engineering

Services -Companies 1,180,031.00

Action 1.2: Procure services of management consultants for review and monitoring of drawings, contracts and construction

x x x x x x x x x x x x x

x UNDP NET 72105: Engineering

Services -Companies 93,772.00

Action 1.3: Procure services of independent and own supervision consultants for 10 thana, 2 type B, 54 district and 9 regional stations

x x x x x

x x x x x x x BEC

(PWD) DFID 72105: Engineering Services -Companies 98,000.00

Action 1.3: Procure services of independent and own supervision consultants for 10 thana, 2 type B, 54 district and 9 regional stations

x x x x x

x x x x x x x BEC

(PWD) GoB 72105: Engineering Services -Companies 98,000.00

Action 1.4: Procure services of supervision services for 77 A and 318 B type upazila stations

x x x x x x x BEC (LGED) NET 72105: Engineering

Services -Companies 100,500.00

Action 1.4: Procure services of supervision services for 77 A and 318 B type upazila stations

x x x x BEC (LGED) GoB 72105: Engineering

Services -Companies 858,696.00

2. Construction of 393 rural upazila server stations effectively completed Action 2.1: Land Acquisition(in kind) x x BEC GoB 72100:Land(in kind) 1,695,955.34 Action 2.2: Engage Construction Firms for construction of 393 rural stations x x x x x x x BEC NET 72100: Contractual Services

-Companies 5,349,100.00 Action 2.2: Engage Construction Firms for construction of 393 rural stations x x x x x x x BEC GoB 72100: Contractual Services

-Companies 10,263,623.00 Action2.3: Site Development

x x x x x BEC GoB 72100: Contractual Services -Companies 724,637.00

Action 2.4: Connecting Road Construction x x x x x x BEC GoB 72100: Contractual Services

-Companies 553,254.00

Outputs Activities

Resp.Party

Planned Budget 2009 2010 2011 2012 2013 Fund

Source Account Code and Description Amount (USD) Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

x x x x x x x BEC NET 74500: Miscellaneous

Expenses (Contingency) 11,180.34

x x x x x x x

x x

x

x

x

x

x

x BEC GoB 74500: Miscellaneous

Expenses (Contingency) 104,236.00

3. Preparations for and construction of 2 rural, 10 thana, 54 district and 9 regional server stations effectively completed

Action 3.1: Land Acquisition(in cash) x x x x BEC GoB 72100:Land(in cash) 6,752,609.00 Action 3.2: Engage Construction Firms for construction of server stations: x x x x

x

x x x x x x x BEC DFID 72100: Contractual Services

-Companies 5,341,920.00

Action 3.2: Engage Construction Firms for construction of server stations: x x x x

x

x x x x x x x BEC GoB 72100: Contractual Services

-Companies 10,723,028.00 Action3.3: Site Development

x x x x x

x x x BEC GoB 72100: Contractual Services

-Companies 824,637.00 Action 3.4: Geotechnical Survey

x x x x BEC GoB 72100: Contractual Services -Companies 57,971.00

Action 3.5: Complete drawings for central BEC facility in Dhaka x x x x x x BEC DFID 72105: Engineering

Services -Companies 48,000.00 Action 3.5: Complete drawings for central BEC facility in Dhaka x x x x x x x BEC GoB 72105: Engineering

Services -Companies 20,000.00 Office Furniture x x x x x x x x x x x BEC GoB 72200:Equipment 935,454.00 Electric Equipments ( Solar Panel) 210 kwp x x x x x x x BEC GoB 72200:Equipment 1,098,834.00 Fire Extinguisher ( 788 nos) x x x x x x x BEC GoB 72200:Equipment 22,100.00

x x x x x x x x x x x x x BEC DFID 74500: Miscellaneous Expenses (Contingency) 325,577.83

x x x x x x x x x x x x x BEC GoB 74500: Miscellaneous

Expenses (Contingency) 402,700.00

4. Project Management Project Manager x x x x x x x x x x x x x x x x UNDP DFID 71400: Contractual services-

Individual 110,000.00

Admin & Finance Assistant x x x x x x x x x x x x x x UNDP DFID 71400: Contractual services- Individual 29,700.00

Driver x x x x x x x x x x x x x UNDP DFID 71400: Contractual services- Individual 18,500.00

x x x x x x x x x x x x x x x x x x BEC GoB 71400: Contractual services- 276,377.00

Outputs Activities

Resp.Party

Planned Budget 2009 2010 2011 2012 2013 Fund

Source Account Code and Description Amount (USD) Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Individual

x x x x x x x x x x x x x x x x x x BEC DFID 73400: Fuel for Vehicles 48,000.00 x x x x x x x x x x x x x x x x x x BEC GoB 73400:Fuel,Gas,Lub,etc 14,493.00 x x x x x x x x x x x x x x BEC DFID 75700: Training,

Workshops and Confer 2000.00

x x x x x x x x x x x x x x x x x x BEC DFID 72500: Supplies 40,000.00 x x x x x x x x x x x x x x x x x x x x BEC GoB 72500:Supplies 373,780.66 x x x x x x x x x x x x x x x x x x x x BEC DFID 72500:Stationary 35,000.00 x x x x x x x x x x x x x x x x x x x x BEC DFID 72200:Equipment(vehicle) 156,616.00 x x x x x x x x x x x x x x x x x x x x BEC DFID 72200:Equipment 25,000.00 x x x x x x x x x x x x x x x x x x x x BEC DFID 71600: Travel 30.000.00 x x x x x x x x x x x x x x x x x x x x BEC DFID 73400: Repair & Maint of

veh & eqpt 65,000.00

x x x x x x x x x x x x x x x x x x x x BEC DFID 73200:Project Office Outfit 14,000.00 x x x x x x x x x x x x x x x x x x x x BEC GoB 73400:Misc(CD/VAT/OT/O

verhead) 153,500.00

x x x x x x x x x x x x x x x x x x x x UNDP DFID 75100:GMS 529,714.14 x x x x x x x x x x x x x x x x x x x x UNDP NET 75100:GMS 388,818.66 Grand Total 49,994,314.97 An AWP signed by the IP and UNDP hereby authorizes Fund Commitment, Disbursement and Expenditure Reporting. The Annual Work Plan is an instrument to plan the delivery of results and resources. Approval of the

work plan authorizes the Project Director, Project Manager and Program Manager of the responsible organizations to deliver the results and incur expenditures as given in the approved budget.

AWP forms an integral part of the CPAP, and when completed, is annexed thereto and incorporated therein by reference This AWP supersedes any previous AWP for the period specified

Implementing Partner and UNDP agree that the following Official(s) of the Responsible Party(ies) is/are delegated for signing of the Funding Authorization and Certificate of Expenditure (FACE) :

FACE signatory (ies) remain unchanged as specified in the previous AWP version. Signature: (Brigadier General K M Salzar Hossain) (Stefan Priesner) National Project Director Country Director On behalf of the Implementing Partner UNDP, Bangladesh

8

SECTION 3: Management Arrangements The Bangladesh Election Commission, under the overall supervision of the Secretary of the Election Commission Secretariat (ECS), is responsible for implementing the activities outlined in this project document. A Joint Secretary/Equivalent from the Election Commission will be nominated as the National Project Director (NPD) who will be responsible for the day-to-day management of the project under the direct supervision of the Project Board, chaired by the Secretary ECS. The CSSED project will follow the Results Management Guidelines of UNDP. The construction activities will be implemented by two government agencies- LGED and PWD. All urban server facilities, including 2 urban Upazila facilities, 10 City Corporation Thana facilities, 54 District server facilities and 9 Regional Centers, will be the responsibility of PWD. The remaining server facilities, 394 rural Upazila facilities, will be the responsibility of LGED. One Executive Engineer from both PWD and LGED will serve as Deputy Project Directors to coordinate all construction activities given to their respective Departments The CSSED project will coordinate with the on-going UNDP project with the Election Commission Secretariat entitled, “Preparation of Electoral Roll with Photographs (PERP)”. Relevant PERP staff members were involved in the CSSED project design. To facilitate on-going coordination with PERP, the PERP NPD will be invited to sit on the CSSED Project Board. Project Board2: The Project Board/Project Steering Committee will consist of the Secretary of the Election Commission Secretariat as the chief executive, the UNDP Country Director as the Senior Supplier, and other Government institutions and development partners as members. DFID and the Netherlands will also be included as a funding partner. The main responsibilities of the Project Board are to:

1. Provide overall direction for the project 2. Monitor and control progress 3. Review each completed stage 4. Commitment of project resources, as required 5. Deliver project results and objectives 6. Provide inter-ministerial coordination 7. Approve any revision of the work plan

Project Assurance: UNDP will conduct project assurance activities in coordination with the National Project Director. The project assurance function is the responsibility of the UNDP Program Specialist (Elections). As part of its project assurance role, UNDP will report to the Project Board with regard to:

1. Adherence of the project to the business case 2. Compliance with user needs and expectations 3. Supplier assurance carried out by spot-checks of deliverables and outputs 4. Review of deliverables via quality reviews.

In addition, an Engineering Management Consulting (EMC) Firm will be hired by UNDP to monitor the physical and financial progress of the CSSED project. The EMC Firm will report to the NPD, Project Board/Steering Committee; the focal point for day-to-day issues will be the UNDP Program Specialist (Elections) under the guidance of the UNDP Assistant Country Director (Governance). Project Management: The Bangladesh Election Commission will appoint a National Project Director (NPD) to manage the project. The key responsibilities of the NPD will include:

1. Day-to-day management of the project 2. Identify and obtain any support and advice required for the management, planning and control of the

project 3. Reporting progress through regular highlight reports to the Implementation Committee and the

Project Board/Steering Committee 4. Delivery of project outputs and deliverables as outlined in the project document

2 Annexure IV, Attachment 1

9

The Management Set-up will also constitute a Project Implementation Committee and a Project Monitoring Committee3.

Capacity Assessment of Implementing Partners: LGED has an extensive net work of offices and personnel throughout Bangladesh and is the leading government Department responsible for the development of rural infrastructure including schools, markets and roads. It has adequate staff at its head office in Dhaka to prepare engineering designs for the upazila server stations and then to develop and prepare a full set of tender documents. The Executive Engineers based in the Districts will undertake and complete the procurement of contractors. LGED has full coverage in each upazila and will have no difficulty in procuring contracting services and then managing the construction of upazila server stations. Also LGED has testing laboratories in many locations and these can be used initially for assessing ‘ground conditions’ prior to start of construction and then for routine testing during the actual construction. PWD is one of the oldest government agencies, which dates back to the colonial period. It has been responsible mainly for construction of buildings and more recently this has been generally confined to urban areas. Like LGED, PWD does have extensive network of offices and personnel throughout Bangladesh. At its head office in Dhaka it has a large design office staffed with architects, civil, structural electrical and mechanical engineers. It has ample in-house capacity to design multi-storey buildings. Hence, PWD will prepare the drawing and design of district and regional server stations. They will take help from Department of Architecture. PWD will utilize private sector service providers to carry out geotechnical investigations which would be required to perform for the design of the regional, districts, thana and upazila centers. Later these private sector facilities can also be used for routine testing during construction. Although PWD can undertake construction management of multi-story buildings, it is desirable that this role be performed by independent consultants (supervision consultants) for the regional centers. So that PWD resources are not over stretched. PWD has the capacity to prepare tender documents and then arrange procurement of contracting services. 3 Annexure IV

National Project Director

BEC (J.S.)

Steering Committee/Project Board Sr. Supplier UNDP CD

Executive BEC Secretary

Sr. Beneficiary BEC

Members LGED/PWD PERP NPD

Project Assurance

(UNDP)

Members DFID,

Netherlands

Deputy PD PWD

Deputy PD LGED

PWD Executive Engineers

LGED Executive Engineers

EMC Firm

Contractors Construction Supervision Consultants

Contractors

Project Manager (UNDP)

10

Collaborative Arrangements with PERP: The objective of the CSSED project is to provide adequate infrastructure for the maintenance of the photo voter list, including regular updating. The voter list was created as part of a UNDP-administered project entitled “Preparation of Electoral Roll with Photographs” (PERP) implemented by the Bangladesh Election Commission. While the main output of that project- a voter list with photographs- is complete, the sustainability of the project requires a physical location at the upazila level where new voters can register and existing voters can update their data. All equipment required to maintain the voters list was procured under the PERP project, including laptops, webcams, fingerprint scanners, computer servers, printers, etc. Generators procured under PERP will be used in the server stations to provide emergency back-up power, if required. Technical experts to provide ICT support to Election Officials until capacity can be built among the BEC staff is also funded out of the PERP project. The CSSED project will construct the buildings that will house the equipment and expertise required to maintain the voters list and it will liaise closely with the PERP project to determine the network requirements that need to be installed prior to handing over the buildings to the Election Commission. CSSED will also work closely with PERP to ensure that all equipment is installed properly and that the facilities are adequate for required service delivery to the public as well as back office ICT functions.To ensure effective collaboration, the PERP NPD will sit on the CSSED Project Board. In addition, the PERP NPD will be consulted on any decision involving the approval of building layouts, provisions for network connectivity and other issues directly relating to the provisions required to maintain and update the voter list. Ensuring Sustainability In July 2008, the BEC completed an organizational restructuring exercise to ensure the sustainability of new initiatives, including new ICT systems and processes. Provisions for the technical staff required to maintain and update the voter list has been included in this exercise, as well as adequate funding to maintain and replace the ICT equipment as needed. The server stations will be maintained through the revenue budget and will remain under the overall control of the Election Commission. Description of Inputs to be Provided by Responsible Parties: The BEC will be the implementing partner. A Joint Secretary/Equivalent from the Election Commission will act as the National Project Director (NPD). Civil engineers of rank not less than that of Executive Engineers from LGED and PWD will be deputed as the two Deputy Project Directors (DPD). The construction of 393 rural upazila server stations will be managed by the Local Government Engineering Department (LGED). The LGED DPD will be responsible to monitor the construction progress for the buildings assigned to LGED, under overall guidance of the LGED Chief Engineer and will serve as the link between the project and LGED. The District Executive Engineers will implement building construction, including procuring construction services for the upazilas in his/her district and supervising construction. Initially, NPD will allot a lump sump amount (about 30% of the contracted amount) to Chief Engineer, LGED as advance for on-ward distribution to the Executive Engineers on ground. Before payment is made to the contractor, Executive Engineers on ground will ensure that the amount would be paid is within the executed work value. When further payments are required, the Chief Engineer, LGED will forward the requests to the PD, along with the relevant receipts showing the disbursement of previous payments. The Chief Engineer, LGED will ensure that the requested payment amount is within the executed work. He will also ensure that the running bill amount is within 80% of the contracted amount. PD will release the bill to the LGED Chief Engineer/ concern Executive Engineer (with intimation to Chief Engineer) ensuring it substantially corresponds to EMCs progress report. Maximum 80% of the contracted amount can be paid as running bill. But before disbursement of final bill, PD will obtain clearance from EMC. Retention money will be kept from each running bill as per signed contract document. Two typical designs will be developed by the LGED Design Unit, one for extension of the existing UTDC building (Type A) and the other for construction of an independent building (Type B). The designs and specifications for the server stations will be created in consultation with the Election Commission and will be sent to the district field offices for implementation. Construction will commence in accordance with the availability of land and favorable sub-soil condition without compromising the beauty of the UTDC complex.

11

Sub-soil testing, if needed, will be carried out by the district level LGED laboratories. The district level Executive Engineer will maintain records of all expenditures of the project and will be subjected to an audit. The construction/procurement of 2 urban upazila server stations, 10 thana server stations,54 district server stations and 9 regional server stations will be managed by the Public Works Department (PWD). The PWD DPD will be responsible to monitor the construction progress for the buildings assigned to PWD, under overall guidance of the PWD Chief Engineer and will serve as the link between the project and PWD. The PWD Executive Engineers will implement building construction/procurement including procuring construction services for the server stations located in his/her area and supervising construction. For the Regional Centers, PWD will hire Supervision Consultants to help them to supervise day-to-day construction. Initially, NPD will allot a lump sump amount (about 30% of the contracted amount) to Chief Engineer, PWD as advance for on-ward distribution to the Executive Engineers on ground. Before payment is made to the contractor, Executive Engineers on ground will ensure that the amount would be paid is within the executed work value. When further payments are required, the Chief Engineer, PWD will forward the requests to the PD, along with the relevant receipts showing the disbursement of previous payments. The Chief Engineer, PWD will ensure that the requested payment amount is within the executed work. He will also ensure that the running bill amount is within 80% of the contracted amount. PD will release the bill to the PWD Chief Engineer/ concern Executive Engineer (with intimation to Chief Engineer) ensuring it substantially corresponds to EMCs progress report. Maximum 80% of the contracted amount can be paid as running bill. But before disbursement of final bill, PD will obtain clearance from EMC. Retention money will be kept from each running bill as per signed contract document. PWD will develop drawing, design and specifications for the district and regional server stations, in consultation with the Election Commission. They will take help from the Department of Architecture. The electro-mechanical designs will be completed by the Planning and Design Electrical/Mechanical (P & D E/M) Division. LGED’s drawings and specifications will be used for the upazila server stations. PWD will engage geotechnical contractors to perform sub-soil testing for the regional centers. LGED district laboratories may be used by PWD for testing materials, and for sub-soil testing for urban upazila and thana server stations on an as needed basis. The Executive Engineer will maintain records of all expenditures of the project and will be subjected to an audit. Communication from LGED and PWD to the project will be made through the two Deputy Project Directors to the National Project Director and all communication from the NPD to LGED and PWD will be made to the Chief Engineer-LGED and the Chief Engineer-PWD. UNDP will provide project assurance and fund administration services, as well as procurement services upon request. It will also oversee activities of the Engineering Management Consultants (EMC) and will arrange for audits under UNDP guidelines. The role of the Engineering Management Consultants is described in depth below. Construction Monitoring and Audit Arrangements: An Engineering Management Consulting (EMC) firm will be hired to physically and financially monitor the project. The EMC firm will be hired by UNDP and will report to the Project Board. The focal point for day-to-day issues will be the UNDP Program Specialist (Elections) under the guidance of the UNDP Assistant Country Director (Governance). Before the start of construction, the EMC will review the engineering designs to ensure that these are sound and economical and comply with the relevant building codes and take into account the effects of climate related hazards including wind speeds and flood levels, as well as reasonable earthquake resistant measures. In addition the EMCs will check that the proposed designs are compatible with the requirements of greener construction, when feasible, as assessed by reference to BREEAM4 or LEEDS5 to the extent that this is achievable in Bangladesh.

4 BREEAM - Building Research Establishment’s Environmental Assessment Method (BREEAM), UK. 5 LEEDS - The Leadership in Energy and Environmental Design (LEED) Green Building Rating System, USA.

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During the pre-construction stage, EMCs would be required to help LGED and PWD to develop the procurement strategy for construction contracts that will ensure transparency and an appropriate level of competition. Also the EMC will assist PWD in procuring the services of supervision consultants. In addition, the EMC will review tender documents prepared by by LGED and PWD. They will also review the Tender Evaluation Committee (TEC) recommendations and will give their own recommendations. The project will give due consideration to the recommendations given by EMC. EMC will ensure compliance with best practices in respect of Health and Safety, Labor Welfare and Environmental Management at construction sites, where feasible. The land purchase should be straight forward transfers from the current legal owners to the BEC. However in the unlikely event that there are squatters at any of the acquired plots then the BEC should compensate and re-settle such persons in accordance with WB or ADB guidelines for involuntary settlement. The current GoB rules do not allow payment of compensation to persons who do not have legal title to land. Before start of construction EMCs will check that if and where appropriate BEC has followed WB/ADB procedures in dealing with any project affected persons. The other pre-construction activities in which EMC’s assistance to LGED/PWD would be required are:

Preparation of cost estimates Evaluation of contractors’ bids Award of construction contracts

Construction management of rural upazila server stations is to be undertaken by LGED. PWD will manage the construction/procurement of 2 urban upazila, 10 thana and 54 district server stations. Supervision Consultants will assist PWD with supervising construction of the 9 regional centers, District and regional server stations will be designed by PWD. The EMCs would be required to assist PWD in preparing the ToR for engagement of supervision consultants for this purpose. The supervision consultants will be recruited by and will report to PWD. Executive Engineers will send monthly progress reports to their respective DPD. During the construction phase the EMCs will undertake physical and financial monitoring of the entire project on behalf of the Project Board. This will be done through regular technical and financial audits the results of which will be incorporated in monthly progress reports to UNDP and the Project Board. Particular attention would be paid by the EMCs to compliance with respect to Health and Safety, Labor Welfare and Environmental Management. No work will take place until the EMCs overseeing the work, unless a suitable stop-gap measure is in place, which can include hiring an appropriate short term management consultant or bringing in experts from other UNDP Country Offices. UNDP will arrange for annual financial audits following UNDP guidelines. Monitoring Responsibilities of Responsible Parties LGED and PWD will implement construction activities and will be responsible for the following specific functions for the buildings assigned to their agency:

Description of Service Responsible Party

1 Prepare architectural and engineering drawings and specifications, to be reviewed and checked by the EMCs

LGED/PWD

2 Carry out topographic surveys and geotechnical investigations LGED/PWD

3 Prepare tender documents for construction firms in consultation with the EMCs LGED/PWD

4 Invite bids from contractors LGED/PWD

5 Evaluate and award construction contracts, in consultation with the EMCs LGED/PWD

6 Assume the role of “Engineer” in site supervision Executive Engineers

13

7

Follow national requirements and best practices in construction management, including health, and safety, labour welfare and environmental management standards

Executive Engineers

8 Supervise physical construction for upazila and thana server stations Executive Engineers

9 Provide site access to EMCs and all relevant parties as necessary Executive Engineers

10 Provide access to relevant records including financial documents when required by EMCs and all relevant parties as necessary

Executive Engineers, Chief Engineer

11 Submit payment requests to the project Chief Engineer 12 Provide inputs for progress reports Executive Engineers

The BEC shall retain overall responsibility for the execution of the project (executing agency) and will be responsible for the following specific functions:

Description of Service Responsible Party

1 Ensure coordination between all institutional partners

NPD

2 Ensure coordination between CSSED and PERP

NPD

3 Day-to-day management of project implementation and issues

DPDs and NPD

4 Monitor the implementation by PWD and LGED through a monitoring committee

NPD, with other GoB partners

5 Prepare monthly, quarterly and annual physical and financial progress reports

DPDs, NPD

6 Review payment requests DPDs, NPD 7 Make payments to implementing agencies NPD

8 Request funds from UNDP on a quarterly basis

NPD

9 Prepare reconciliation Statements on quarterly basis for funds received and disbursed.

NPD

UNDP, as part of its project assurance role, will hire an international management consulting firm (EMCs) to perform the following functions:

Description of Service Responsible Party

1 Review and check architectural and engineering drawings and specifications EMC

2 Provide technical assistance to LGED and PWD on preparing tender documents to ensure they comply with best practices

EMC

3 Participate in the evaluation of contractor’s bids EMC

4 Ensure and confirm that the contracts are awarded in a transparent manner EMC

5 Ensure that issued contracts comply with health, safety, labor welfare and environmental standards to the extent feasible

EMC

6 Regularly monitor the physical and financial progress of construction EMC

7 Monitor the quality of construction EMC 8 Check all financial payment certificates EMC

14

before the release of funds to the executing partners

9 Monitor the issuance of completion certificates to contractors to ensure timely handover

EMC

10

Prepare monthly reporting on physical and financial progress, results of quality checks, certifying adherence to health, safety, labor and environmental standards

EMC

11 Prepare report on engineering designs, including an assessment by reference to BREEAM or LEEDS

EMC

Ownership, Use and Maintenance of Project Deliverables: The facilities developed under the project will be handed over to the concerned Election Officer for use as the regional, district, thana or upazila server station at the completion of the project. Developed facilities will be maintained from the revenue budget. The concerned Upazila Engineer will provide the necessary technical support to maintain the developed facilities- approximately 2% of the construction cost will be needed every year to maintain the developed facilities. For the first year after completion the respective contractor will be responsible for maintenance under his contractual obligation.

15

SECTION 4: Monitoring and Evaluation In accordance with the programming policies and procedures outlined in the UNDP User Guide, the project will be monitored through the following: Within the annual cycle On a quarterly basis, a quality assessment shall record progress towards the completion of key results,

based on quality criteria and methods captured in the Quality Management table below.

An Issue Log shall be activated in Atlas and updated by the UNDP Project Manager to facilitate tracking and resolution of potential problems or requests for change.

Based on the initial risk analysis submitted (see annex 1), a risk log shall be activated in Atlas and regularly updated by reviewing the external environment that may affect the project implementation.

Based on the above information recorded in Atlas, a Project Progress Reports (PPR) shall be submitted by the National Project Director to the Project Board through Project Assurance, using the standard report format available in the Executive Snapshot.

a project Lesson-learned log shall be activated and regularly updated to ensure on-going learning and adaptation within the organization, and to facilitate the preparation of the Lessons-learned Report at the end of the project

a Monitoring Schedule Plan shall be activated in Atlas and updated to track key management actions/events

Annually

Annual Review Report. An Annual Review Report shall be prepared by the Project Director and shared with the Project Board and the Outcome Board. As minimum requirement, the Annual Review Report shall consist of the Atlas standard format for the QPR covering the whole year with updated information for each above element of the QPR as well as a summary of results achieved against pre-defined annual targets at the output level.

Annual Project Review. Based on the above report, an annual project review shall be conducted during the fourth quarter of the year or soon after, to assess the performance of the project and appraise the Annual Work Plan (AWP) for the following year. In the last year, this review will be a final assessment. This review is driven by the Project Board and may involve other stakeholders as required. It shall focus on the extent to which progress is being made towards outputs, and that these remain aligned to appropriate outcomes.

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Quality Management for Project Activity Results Quality will be recorded using the following format: OUTPUT 1: Activity Result 1 (Atlas Activity ID)

Short title to be used for Atlas Activity ID Start Date: End Date:

Purpose

What is the purpose of the activity?

Description

Planned actions to produce the activity result.

Quality Criteria how/with what indicators the quality of the activity result will be measured?

Quality Method Means of verification. What method will be used to determine if quality criteria has been met?

Date of Assessment When will the assessment of quality be performed?

Monitoring and Communication Plan: The key stakeholders of this project include:

a. Bangladesh Election Commission, Election Commission Secretariat, Bangladesh b. LGED and PWD c. Planning Commission/Economic Relations Division/IMED d. UNDP (fund administration and project assurance) e. DFID and the Netherlands (international donors)

The underlying principle behind the communication strategy for the project is to keep all the stakeholders well informed with regard to project activities, lessons learned and project targets and achievements. Separate cost-sharing agreements will be signed with the funding partners, UK-DFID and the Embassy of the Netherlands. UNDP will keep funding partners informed through annual reporting and meetings on an as-needed basis. An Annual Review will be conducted in January of each year. UNDP procurement, audit, monitoring and reporting formats and guidelines will be utilized and followed in this project. Quarterly progress reports will be shared with the donor partners. The project will maintain communication with stakeholders by way of providing status reports, minutes of the meetings/consultation held, progress reports, lessons learned, and other event-based reports and management products. Technical meetings, comprised of technical level staff from UNDP, DFID, the Netherlands, BEC, PWD, LGED and the project staff will be held on a quarterly basis to review the quarterly progress reports and to discuss project issues. These meetings will be convened by the UNDP Program Specialist (Elections).

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SECTION 5: Legal Context This document together with the CPAP signed by the Government and UNDP which is incorporated by reference constitute together a Project Document as referred to in the Standard Basic Assistance Agreement (SBAA) and all CPAP provisions apply to this document. Consistent with the Article III of the Standard Basic Assistance Agreement, the responsibility for the safety and security of the implementing partner and its personnel and property, and of UNDP’s property in the implementing partner’s custody, rests with the implementing partner. The implementing partner shall:

a) put in place an appropriate security plan and maintain the security plan, taking into account the security situation in the country where the project is being carried;

b) Assume all risks and liabilities related to the implementing partner’s security, and the full implementation of the security plan.

UNDP reserves the right to verify whether such a plan is in place, and to suggest modifications to the plan when necessary. Failure to maintain and implement an appropriate security plan as required hereunder shall be deemed a breach of this agreement. The implementing partner agrees to undertake all reasonable efforts to ensure that none of the UNDP funds received pursuant to the Project Document are used to provide support to individuals or entities associated with terrorism and that the recipients of any amounts provided by UNDP hereunder do not appear on the list maintained by the Security Council Committee established pursuant to resolution 1267 (1999). The list can be accessed via http://www.un.org/Docs/sc/committees/1267/1267ListEng.htm. This provision must be included in all sub-contracts or sub-agreements entered into under this Project Document”. The following types of revision may be made to this Project Document with the signature of the UNDP Country Director only; provided that she/he is assured that the other signatories to the Project Document have no objection to the proposed changes: a) Revision in, or addition to, any of the annexes to the Project Document; b) Revisions, which do not involve significant changes in the immediate objectives, outputs or activities of

the project, but are caused by the rearrangement of the inputs already agreed to or by cost increases due to inflation;

c) Mandatory annual revisions which re-phase the delivery of agreed project inputs or increased expert or other costs due to inflation or take into account agency expenditure flexibility.

The Project Document is, for all purposes related to implementation, the legal document by which UNDP and GoB will be bound for achieving results. The GoB may prepare for its own internal planning and approval purposes a matching document such as Development Project Proposal (DPP). All efforts must be made to ensure that the relevant provisions of the concerned DPP prepared for the project are identical to those in the signed Project Document. However, in the event of any discrepancies between this Project Document and a related GoB document (including, but not limited to, discrepancies in terms of financial provisions) the provisions in the signed Project Document are to be upheld. The national implementing agency designated on the cover page to this Project Document shall carry out this project and accordingly will follow the accounting, financial reporting and auditing procedures set forth in the UNDP programming guidelines.

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Annexes: 1. Risk Log 2. Log frame 3. Project Management Set-Up 4. Detailed Development Partner Budget for Atlas 5. Terms of References

i. Engineering Management Consultant Firm ii National Project Director iii. Deputy Project Director (PWD) iv. Deputy Project Director (LGED)

6. Scope of work for possible short term consultants 7. List of server station locations and land availability 8. Drawing

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Annex 1: Risk Log

Type

Date Identifie

d; Author

Description Comments Status Status

Change Date

Owner

Political

The project is being initiated under a Caretaker Administration. Stability of the political environment and continuation of project activities under a political government is essential for the project to succeed.

Procurement will be initiated before the CTG leaves office, and many work orders will likely be issued. The independence of the BEC from the PM’s office will help to ensure that its activities will continue under new national leadership.

Security

Deterioration of security in Bangladesh could interfere with the construction timetable.

Server stations will be established in localised areas with the support of local agencies.

Operational

The project will require contingency plans in case the timeline can not be met due to factors endogenous and exogenous to the project.

One responsibility of the Project Board will be to develop and activate contingency plans to address any significant deviation from the project’s timeline.

Operational

The success of the project depends on timely procurement and initiation of construction

LGED has completed drawings for two types of buildings prior to initiation of the project to ensure timely procurement

Financial

Fiduciary Risk: Funds may not be used for the intended purpose.

The project will report expenditures regularly to UNDP as part of the monitoring requirements. The Monitoring Consultant will ensure the tender processes are transparent and will regularly monitor the financial progress.

Organizational

Coordination and cooperation required between BEC, LGED and PWD

The project management team will include representation from LGED and PWD at the Deputy Project Director level to facilitate coordination and cooperation between the two executing agencies and the implementing partner (BEC).

Environmental

Some buildings will be under construction during monsoon season which may disrupt construction activities.

The project will aim to have most Upazila buildings completed before monsoon season 2011 starts. The ground level construction activities of larger buildings are expected to be completed before monsoon season in 2013. There should be little or no

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disruption to programme.

Financial

Corruption in procurement and/or contracting slows down or halts works

A strong role of Management Consultants will greatly minimize the potential for corruption, coupled with independent oversight of the process by the BEC, boosted by UNDP and development partners

Operational

Inadequate coordination between CSSED and PERP, leading to misunderstanding on requirements

PERP NPD involved in project design, PERP NPD on Project Board

Operational

The BEC does not routinely acquire land, possibly resulting in acquisition delays

The BEC will work in close collaboration with GoB ministries and departments responsible for land acquisition to minimize delays

Legal

Legal disputes around land esp. When acquired from a private source

Maintaining flexibility on the site; if a particular plot is disputed, another suitable plot may be identified to expedite project activities

Financial

Inflation for building materials rises above the contingency provided in the budget

UNDP may have to request donors for additional funds to complete project activities

Organizational

Key people who hold leadership positions in the BEC, including the Secretary and Joint Secretary, will likely be transferred during the life of the project

The Chief Election Commissioner has a five year term, which started in early 2006 and is likely to remain in his post throughout the duration of the project, providing leadership continuity.

Operational Suitable land can not be acquired

It has been noted that the land requirement for the server stations is very small, and it should not be difficult to acquire suitable plots in all locations. If it has been determined that no suitable plot is available, then it must be referred to the Project Board for further decision.

Financial

Current volatility and instability in global financial markets

The exchange rates fluctuation could significantly change the project cost. So far, the Taka has remained fairly stable against the U.S Dollar.

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Annex 2: LOGICAL FRAMEWORK- Construction of Server Stations for Electoral Database (CSSED)

Intervention Logic Objectively verifiable indicators of achievement

Sources and means of verification Assumptions

Overall Objectives

The human rights of children, women and vulnerable groups are progressively fulfilled within the foundations of strengthened democratic governance (UNDAF Outcome 1*)

~ Quality of people’s participation on the existing governance processes and mechanisms

~ UNDAF evaluation

Specific Objective (Purpose)

Completion of nationwide infrastructure required to maintain and update the voters list

~ Timely completion of adequate infrastructure to accommodate the required equipment and staff

~ Management consultants will certify the completion of construction as per required standards

~ Capable and honest management consulting firm hired to certify completion of activities

Expected Results

Construction of 395 server stations at the upazila level, 10 server stations in urban thanas,54 server stations at district level and 9 offices at the regional level with 18 km of connecting internal roads

~ 395 buildings constructed at the upazila level as per specification ~ 10 buildings constructed at urban thanas as per specification ~ 54 buildings at district level ~ 9 regional centers constructed at regional level as per specification

~ Drawings and specifications checked by management consultants ~ Construction monitored and in some cases supervised by management consultants ~ Physical presence of completed buildings observed

~ Capable and honest management consulting firm hired to certify completion of activities

Activities 37 Effective Monitoring of Project Deliverables

Action 1..1: Procure services of management consultants Action 1..2: Review and check drawings and specifications Action 1..3: On-going monitoring of server station construction Action 1.4: Monitor service delivery and prepare audit

2 Effective Completion of Project Deliverables- Rural Upazila Server Stations

Action 2..1: Land Acquisition Action 2..2: Engage Construction Firms (tender process) Action 2..3: Site Development Action 2..4: Construction of Rural Upazila Server Stations Action 2..5: Connecting Road Construction Action 2..6: Connect Utilities Action 2..7: Install servers and other equipment from PERP

3 Effective Completion of Project Deliverables- Urban Upazila/Thana and Regional Server Stations

Action 3..1: Land Acquisition Action 3..2: Engage Construction Firms (tender process) Action 3..3: Site Development Action 3..4: Construction of Server Stations Action 3..5: Connecting Road Construction Action3..6: Engage supervision Consultants Action 3. .7: Connect Utilities Action3..8: Install servers and other equipment from PERP

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4. Effective Project Management

* UNDAF Outcomes are the broadest objectives to be addressed by the UNCT Country Programmes (2006-2012), equating to national development priorities, goals or impacts that the project contributes to but does not have direct control over

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Annex-3 Project Management Set-up The Bangladesh Election Commission Secretariat, under the supervision of the Secretary, is responsible for implementing the activities outlined in the proposed project. The National Project Director will be responsible for the day-to-day management of the project under the direct supervision of the Project Implementation Committee and the Project Steering Committee. Project Implementation Committee: To ensure implementation progress of the project and for the purpose of regular implementation monitoring and providing necessary directives, a Project Implementation Committee (PIC) will be formed with the National Project Director (NPD) in the chair having members from relevant ministries/divisions/agencies involved. The composition and functions of the PIC are outlined in the Attachment-2. Project Monitoring Committee: To ensure implementation progress of the project and for the purpose of regular monitoring and providing necessary directives, a Project Monitoring Committee (PMC) will be formed with the Deputy Chief, Election Commission Secretariat (ECS) in the chair having concerned members from IMED and Planning Commission. The composition and functions of the PMC are outlined in the Attachment-3.

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Attachment-1 Project Steering Committee (PSC) In order to ensure policy direction, guidance and co-ordination of the project activities, a Project Steering Committee (PSC) will be formed under the chairmanship of the Secretary, ECS. Following are the composition and function of the PSC:

37 Composition of the PSC: 01 Secretary, Election Commission Secretariat Chairman

02 Representative of Finance Division, M/o Finance Member

03 Representative of Economic Relations Division Member

04 Representative of IMED, M/o Planning Member

05 Representative of SEI Division, Planning Commission Member

06 Representative of Programming Division, Planning Commission Member

07 Representative of M/o Housing and Public Works Member

08 Representative of Local Government Division Member

09 Representative(s) of Development Partners including UNDP Member

10 Joint Secretary (Administration/Election), ECS Member

11 National Project Director, PERP project, ECS Member

12 Chief Engineer, Public Works Department Member

13 Chief Engineer, Local government Engineering Department Member

14 Deputy Chief, ECS Member

15 National Project Director of the Project Member Secretary

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Attachment-2 Project Implementation Committee (PIC) In order to ensure implementation progress of the project and for the purpose of regular implementation monitoring and providing necessary directives, a Project Implementation Committee (PIC) will be formed with following members:

37 Composition of the PIC:

1. National Project Director of the Project Chairman 2. Representative of SEI Division, Planning Commission Member 3. Re Representative of IMED, M/o Planning Member 4. Representative of ERD, M/o Finance Member 5. Representative of Finance Division, M/o Finance Member 6. Deputy Chief, ECS Member

7. Deputy Secretary (Election), ECS Member 8. National Project Director, PERP project, ECS Member 9. Deputy Project Director (LGED) of the project Member 10. Deputy Project Director (PWD) of the project Member 11. Senior Assistant Chief/Assistant Chief, ECS Member Secretary 12. UNDP Representative Member

(b) Functions of the PIC:

Convened by the Chairperson, PIC will hold monthly meetings or as and when necessary to review the implementation progress in order to run the project activities properly and provide necessary guidance to the project management through following specific functions:

The PIC will review the progress (both physical and financial) of the project, Annual Work Plans (AWPs) and budget planning, recruitment of project personnel, procurement of goods, works and services, etc. and take necessary decisions.

Coordinate and discuss any issues related to project implementation and resolve any problematic or critical matters seeking decision from the appropriate authority.

The PIC will meet regularly on a monthly basis or as and when necessary and will report to the Secretary, ECS and the Project Steering Committee prior to PSC meeting.

Member of the PIC will be at least at the level of Deputy Secretary/Deputy Chief. The PIC may co-opt one or more members in the committee, if necessary.

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Attachment-3

Project Monitoring Committee (PMC) To ensure implementation progress of the project and for the purpose of regular monitoring and providing necessary directives, a Project Monitoring Committee (PMC) will be formed with following members:

37 Composition of the PMC: 01. Deputy Chief, Election Commission Secretariat Chairman

02. Deputy Director/Assistant Director, IMED Member

03. Senior Assistant Chief/Assistant Chief, SEI Division, Planning Commission

Member

04. UNDP Engineering Management Consultant Member (b) Functions of the PMC: Convened by the Chairperson, PMC will visit and monitor project activities at least twice a month or as and when necessary to review the implementation progress in order to run the project activities properly and provide necessary guidance to the project management through following specific functions:

The PMC will review the physical progress of the project, procurement of goods, works and services, etc. and report to the management to take necessary decisions;

Coordinate and discuss any issues related to project implementation and resolve any problematic or critical matters seeking decision from the appropriate authority;

The PMC will visit regularly and monitor project activities at least twice a month or as and when necessary and will report to the Secretary, ECS and the Project Implementation Committee;

The PMC may co-opt one or more members in the committee, if necessary. Each member of the PMC will get TA/DA from the project as per govt. rule.

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Annex 4: DPA CSSED BUDGET FOR ATLAS [1] (Project ID: 00062931)

Code Description Donor Units Unit Cost (est.) Total US $ 72100 Contractual Services-Companies

Construction of Type A Station NET 67 25,300.00 1,695,100.00 Construction of Type B, Rural Upazilla Station DFID 2 44,500.00 89,000.00 Construction of Type B, Rural Upazila Station NET 79 39,000.00 3,081,000.00 Purchase of Type BI, Thana Station DFID 2 280,000.00 560,000.00 Construction of Type BI, Thana Station DFID 1 42,400.00 42,400.00 Purchase of Type BI, Thana Station NET 2 286,500.00 573,000.00 Construction of Type C, Regional Station DFID 5 *401,088.00 1,499,000.00 Construction of Type D, Regional Station DFID 3 **439,130.00 988,300.00 Construction of Type E, Regional Station DFID 1 ***626,152.00 466,544.00 Construction of Type F, District Station DFID 10 169,667.60 1,696,676.00

72100 Total- Contractual Services-Companies 10,691,020.00 75100 Facilities & Administration

UNDP GMS Fee (7%) DFID 529,714.14 UNDP GMS Fee (7%) NET 388,818.66

75100 Total- Facilities & Administration 918,532.80 75700 Training, Workshops and Conference

Meetings/Workshops DFID Lump 2,000 2,000.00 75700 Total-Training, Workshop and Conference 2,000.00 71400 Personnel

Project Manager DFID 50 mm 2,200 110,000.00 Admin and Finance Associate DFID 33 mm 900 29,700.00 Driver DFID 37 mm 500 18,500.00

71400 Total- Personnel 158,200.00 71600 Travel

Travel and other allowances DFID Lump 1 30,000.00 71600 Total- Travel 30,000.00 72105 Engineering Services

Management Consultants (all buildings) DFID Lump 1 1,120,031.00 Management Consultants (all buildings) NET Lump 1 93,772.00 Midterm Review/Project Management DFID Lump 1 60,000.00 Supervision Consultants (Type C,D and E) DFID Lump 1 98,000.00 Drawings for central BEC building in Dhaka DFID Lump 1 48,000.00

LGED Supervision Fees (2%) NET Lump 1 100,500.00

72105 Total- Engineering Services 1,520,303.00 72200 Equipment

Project Vehicles DFID 4 39,154 156,616.00 Project Office Equipment DFID Lump 25,000 25,000.00

72200 Total- Equipment 181,616.00 72500 Stationary

Stationary for Project Office DFID Lump 35,000 35,000.00 72500 Stationary 35,000.00 72500 Supply

Supply & Services DFID Lump 40,000 40,000.00 72500 Total- Supply 40,000.00 73200 Premises Alteration

Project Office Outfit DFID Lump 14,000 14,000.00 Total- Premises Alteration 14,000.00

73400 Maintenance

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Code Description Donor Units Unit Cost (est.) Total US $

Repair and Maintenance of Vehicles and Equipment DFID Lump 65,000.00 65,000.00

73400 Total- Maintenance 65,000.00 74500 Miscellaneous Expenses

Physical and Price Contingency DFID Lump 325,577.83 325,577.83 NET Lump 11,180.34 11,180.34

74500 Total-Miscellaneous Expenses 336,758.17 73400 Maintenance, Operation of Transport Equipment

Fuel for Vehicles DFID Lump 48,000.00 48,000.00 73400 Total- Maintenance, Operation of Transport Equipment 48,000.00

GRAND TOTAL 14,040,429.97

Note: * Government of Bangladesh (GoB) contribution for these 5 Stations is USD 506,440.00 ** Government of Bangladesh (GoB) contribution for these 3 Stations is USD 329,090 .00 *** Government of Bangladesh (GoB) contribution for this 1 Station is USD 159,608.00

Comparison of 1st and 2nd Revision

Code Description Original 1st revision 2nd revision Increase(+)

/Decrease(-)

72100 Contractual Services-Companies

10,174,000.00 10,217,971.00 10,691,020.00 473,049.00

75100 Facilities & Administration

912,944.00 913,043.00 918,532.80 5,489.80

75700 Training, Workshops and Conference

4,412.00 21,739.00 2,000.00 -19,739.00

71400 Personnel 36,000.00 97,900.00 158,200.00 60,300.00 71600 Travel 5,147.00 28,985.00 30,000.00 1,015.00 72105 Engineering Services 1,852,818.00 1,776,461.00 1,520,303.00 -256,158.00 72200 Equipment 100,000.00 210,146.00 181,616.00 -28,530.00 72500 Stationary 14,706.00 28,985.00 35,000.00 6,015.00 72500 Supply 0 58,696.00 40,000.00 -18,696.00 73200 Premises Alteration 11,765.00 15,000.00 14,000.00 -1,000.00 73400 Maintenance 2,941.00 31,884.00 65,000.00 33,116.00 74500 Miscellaneous Expenses 790,442.00 505,217.00 336,758.17 -168,458.83 73400 Fuel for Vehicles 44,118.00 57,971.00 48,000.00 -9,971.00 Total 13,963,998.00 13,963,998.00 14,040,429.97 **76,431.97

** Amount of USD 76,431.97 Received from PERP.

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Annex 5: TERMS OF REFERENCES Terms of Reference to Obtain the Services of an Engineering Management Consultants Firm Location: Dhaka, Bangladesh Firm Type: International Firm, in association with a local branch or firm Duration of Contract: 48Months

Background The Bangladesh Election Commission (BEC) has recently registered over 80 million voters electronically, capturing photographs and fingerprints digitally in addition to basic voter information. Maintaining and updating the new list requires a permanent location for the required ICT equipment, technical staff and service delivery to the public at the local (sub-district) level. Sufficient space is currently not available and will have to be constructed. Against this backdrop, the BEC will construct 468 “server stations” nationwide through the project ‘Construction of Server Stations for Electoral Database’. 395 will be two storied (77 will be 4 rooms, total 1330 sq ft each ; 318 will be 4 rooms, total 1830 sq ft each and 10 will be procured ready made flat, total 1850 sq ft each in urban areas ) buildings at the upazila/sub-district and thana/city corporation levels. 54 will be at district level(3 storied, total 6000 sq ft each) and 9 regional centers( 5 will be three storied, total area 11,500 sq ft each ,3 will be three storied, total area 13000 sq ft each, and one will be a four storied building with five storied foundation, total 16,500 sq ft ). The designs will incorporate provisions for future vertical extension up to 4 storied in respect of the eight 3 storied regional centers. The BEC will have overall responsibility to execute the project, while construction management will be carried out by two specialized government agencies, PWD and LGED. UNDP, as a continuation of its long standing cooperation with the BEC, is providing fund administration, project assurance, technical and management support for the successful implementation of the project. The Engineering Management Consultants (EMC) Firm is expected to provide extensive time-bound support to review designs, review tender documents, and provide technical assistance to procure contractors( for 82 server stations only) in order to ensure timely and quality delivery of outputs. They will also visit each server stations (468 nos) at least fortnightly (minimum) during the construction period for technical and financial audits. The EMC will also prepare/check section/perspective for district/regional server stations upon request. The international EMC Firm must have a local engineering firm for this project, or should have a local branch in Bangladesh. The team should be a consortium of international and local consultants with an international taking the lead. The local consultants must have experience with GoB procurement processes, knowledge of local construction practices and fluency in Bangla (Bengali). The powers of the ‘Engineer’ will be vested in PWD and LGED for their respective component of the Works. However the EMC will monitor that the authority of the ‘Engineer’ is exercised properly in all matters and particularly those relating to issue of payment certificates, issue of any variation orders, fixing of rates for non-tendered items, evaluation of any financial claims or claims for extension of time, acceptance of alternative specifications and clarification of any ambiguities in drawings or specifications. Scope of Work The EMC Team will report to the Project Board and work under the overall guidance of the National Project Director (NPD). The focal point for day-to-day issues will be the UNDP Program Specialist (Elections) under the guidance of the UNDP Assistant Country Director (Governance). The EMC will also be required to work closely with interim-EMC in ensuring a smooth transition of supervision and monitoring activities from interim-EMC (currently providing advisory services to the project and UNDP) to the EMC.

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The work plan is divided into Phase I and Phase II activities with an indicative timeframe (within the overall duration of the assignment) for each Phase. A detailed work plan and indicative timeframe for the work of EMC will be prepared by the contractor and will be attached to the contract. The EMC Team will oversee the work of the national engineers. The EMCs will be responsible to:

- Provide specific guidelines and on-going advisory support to UNDP and the BEC on the construction process to ensure quality is maintained and the construction timeline is kept;

- Review the engineering designs and construction quality assurance plans prepared by PWD to

ensure that they are economically sound, comply with the relevant building codes and take into the account the effects of climate related hazards including wind speeds and flood levels, as well as earthquakes;

- Check that the proposed designs are compatible with the requirements of greener construction,

when feasible, as assessed by reference to BREEAM6 or LEEDS7 to the extent that this is achievable in Bangladesh;

- Prepare construction cost estimates (for 82 server stations);

- Prepare section and perspective views of district and regional server stations;

- Assist PWD to develop a procurement strategy for the issuance of construction contracts to ensure transparency and appropriate level of competition in selection of construction contractors;

- Provide technical assistance to PWD in the preparation of construction tender documents and

establishment of pre-determined selection criteria and participate in the evaluation of the contractors’ bids;

- Provide advisory support to the Tender Evaluation Committee at the local level for the selection of

the local construction firms(for 82 server stations);

- Ensure and confirm that the construction services are awarded in a transparent manner, according

to procurement rules(for 82 server stations);

- Ensure that the issued contracts comply with all Bangladesh legislation and best practices in

respect of Health and Safety, Labor Welfare and Environmental Management at construction sites, where feasible in the context of Bangladesh;

- Prepare the ToR to engage Supervision Consultants for day-to-day construction supervision of the

regional center buildings;

- Review design of new BEC Dhaka Building.

- Regularly monitor physical and financial progress of construction through periodic checks

6 BREEM-Building Research Establishment’s Environmental Assessment Method (BREEAM), UK. 7 LEEDS- The Leadership in Energy and Environmental Design (LEED) Green Building Rating System, USA

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(fortnightly); visits must include presence during the critical phases of construction including at casting of floor slabs, casting of ground floor roof slab, and casting of first floor roof slab.

- Monitor quality of construction of the server stations through periodic checks (fortnightly)to

ensure that they are in accordance with technical specifications and quality assurance plans as they are being built; visits must include presence during the critical phases of construction including at casting of floor slabs, casting of ground floor roof slab, and casting of first floor roof slab.

- Check the monthly payment certificates and final payment certificates submitted to the National

Project Director by LGED and PWD before release of payment to the respective Departments;

- Ensure that LGED and PWD issue completion certificates to the contractors in a timely manner

followed by issue of hand over certificates on satisfactory completion of defects liability periods and release of retention monies at each stage.

- The EMC will regularly participate in Project Steering Committee (PSC) and Project

Implementation Committee (PIC) meetings.

- The EMC will attend Project Monitoring Committee (PMC) Meeting and will also accompany

them in their site visits.

Deliverables

Report on engineering designs and quality assurance plans including assessment by reference to BREEAM or LEEDS,

Report on procurement process and award of contracts, Monthly physical and financial progress report on construction; Monthly quality report detailing the results of the quality checks; Monthly report certifying that environmental, health and safety, labor welfare and environmental

management standards are in compliance with Bangladesh legislation and best practice; Prepare Project Completion Report on completion.

Competencies The Team Leader of the EMC Firm and his local engineers must have competencies that include: Technical Competencies

- Strong background in facilitating construction projects; - Strong analytical skills, good experience and technical knowledge of construction management; - Excellent communication ability in both written and spoken English; - Excellent reporting skills.

Behavioral Competencies - Good interpersonal skills and understanding of cultural diversity, especially in South Asia; - Demonstrable results-oriented approach to work; - Exhibit strong teamwork skills in a complex, multi-cultural environment - Ability to promote learning environment, human rights and gender friendly work environment.

Recruitment Qualifications The members of the MC team must have the following qualifications for the firm to be short listed:

Position Education Experience

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Team Leader Masters or equivalent degree in civil or structural engineering. MBA will be an added advantage. Professionally qualified equivalent to chartered engineer (UK) or Professional Engineer (USA).

Minimum of 20 years of post-graduate of which at least 7 years should be in the building sector

Knowledge of UN/UNDP operational rules and regulations

Deputy Team Leader Bachelors or equivalent degree in civil engineering. Professional qualification equivalent to P.Eng conferred by Bangladesh Professional Engineers Registration Board.

Minimum of 15 years experience of which at least 7 years should in the building sector.

Knowledge of UN/UNDP operational rules is desirable but not essential.

Remaining Members Bachelors (four years degree) or equivalent degree in civil Engineering

Minimum of 10 years experience of which at least 5 years should be in the building sector.

Post Title: National Project Director Duty Station: Dhaka, Bangladesh (with field visits when required) Type of contract: ECS Official at the level of Joint Secretary/Equivalent. Duration: 4.5 Years. Role: The role of the National Project Director is to oversee the implementation of the Construction of Upazila and Regional Server Stations for Electoral Database project. The NPD will have overall responsibility for project implementation including coordination with all partners and participating agencies. Key Responsibilities: Under the direct supervision of the Secretary, ECS and policy directives from the Project Steering Committee the National Project Director will be responsible for:

Overall management and guidance of project teams with responsibilities for:

o Project management, monitoring and reporting of project targets, achievements and progress.

o Financial management, monitoring and reporting. o Administrative support including logistics, procurement, asset management, recruitment

and management of staff. o Coordination with project partners, participating agencies and other stakeholders.

Report and provide feedback to the Election Commission and Steering Committee on project

strategies and activities through the Secretary, ECS. Represent the project and Election Commission in coordination meetings. Under the guidance of the Secretary, ECS manage relationships with project stakeholders

including donors Government Agencies and others as required. Perform any other related tasks as and when deemed necessary by the ECS and the BEC.

Deliverables:

Work plan within 15 working days of joining; Monthly progress report to the Project Steering Committee; Weekly progress reports to the Secretary, ECS; Three monthly (quarterly) progress report including analysis of risks and recommended actions

and contingencies.

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Post implementation review at project completion. Others as and when required.

Competencies:

ECS Official at the level of Joint Secretary/Equivalent will be act as the National Project Director.

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Post Title: Deputy Project Director (PWD) Duty Station: Dhaka, Bangladesh (with field visits when required) Type of contract: PWD Official at the level of Executive Engineer, to be deputed. Duration: 4.5 Years. Role: The Deputy Project Director (PWD) will report to the National Project Director and will have the following duties and responsibilities under the overall guidance and supervision of the Secretary, ECS and NPD of the project. He will oversee the implementation of the construction of PWD part of the project. Key Responsibilities: The Deputy Project Director (PWD) will report to the NPD and will have the following duties and responsibilities under the overall guidance and supervision of the Secretary, ECS and Steering Committee of the project:

Provide management and guidance to the project team regarding finance and operations. Oversee overall project planning, logistics and asset management. Monitor and manage operational risks. Implement operational risk management strategies, including contingency plan, if and when

necessary. Monitor activities of project teams and ensure timely delivery of quality results. Coordinate with project partner, participating agencies and other stake holders. Represent the project in coordination meetings when the NPD is not available. Report weekly progress on all operational activities with NPD. Provide inputs for monthly, quarterly, annual and other reports to the IMED and ECS. Provide feedback on the NPD on project activities. Ensure that operational activities are integrated and coordinated with the establishment of

operations of the central and field level offices. Perform any other project duties as and when required. DPD (PWD) will particularly oversee the activities related to the PWD part.

Deliverables:

Work plan within 15 working days of joining; Monthly Progress Report to the Project Steering Committee; Weekly progress reports to the Secretary, ECS; Three monthly (quarterly) progress report including analysis of risks and recommended actions

and contingencies. Post implementation review at project completion. Others as and when required.

Competencies:

PWD Engineer at the level of Executive Engineer (Civil) will be deputed as the Deputy Project Director (PWD).

35

Post Title: Deputy Project Director (LGED) Duty Station: Dhaka, Bangladesh (with field visits when required) Type of contract: LGED Official at the level of Executive Engineer, to be deputed. Duration: 4.5 Years. Role: The Deputy Project Director (LGED) will report to the National Project Director and will have the following duties and responsibilities under the overall guidance and supervision of the Secretary, ECS and NPD of the project. He will oversee the implementation of the construction of LGED part of the project. Key Responsibilities: The Deputy Project Director (LGED) will report to the NPD and will have the following duties and responsibilities under the overall guidance and supervision of the Secretary, ECS and Steering Committee of the project:

Provide management and guidance to the project team regarding finance and operations. Oversee overall project planning, logistics and asset management. Monitor and manage operational risks. Implement operational risk management strategies, including contingency plan, if and when

necessary. Monitor activities of project teams and ensure timely delivery of quality results. Coordinate with project partner, participating agencies and other stake holders. Represent the project in coordination meetings when the NPD is not available. Report weekly progress on all operational activities with NPD. Provide inputs for monthly, quarterly, annual and other reports to the IMED and ECS. Provide feedback on the NPD on project activities. Ensure that operational activities are integrated and coordinated with the establishment of

operations of the central and field level offices. Perform any other project duties as an when required. DPD (PWD) will particularly oversee the activities related to the LGED part.

Deliverables:

Work plan within 15 working days of joining; Monthly Progress Report to the Project Steering Committee; Weekly progress reports to the Secretary, ECS; Three monthly (quarterly) progress report including analysis of risks and recommended actions

and contingencies. Post implementation review at project completion. Others as and when required.

Competencies:

LGED Engineer at the level of Executive Engineer (Civil) will be deputed as the Deputy Project Director (LGED).

36

Annex-6 Responsibilities of an independent consultant as a stop-gap measure while waiting for the recruitment of the EMC Firm:

a. Review engineering designs and construction quality assurance plans prepared by LGED and PWD to ensure that they are economically sound, comply with relevant building codes and take into account the effects of climate related hazards including wind speeds and flood levels, as well as earthquakes;

b. Check that the proposed designs are compatible with the requirements of greener construction, when feasible, as assessed by reference to BREEAM or LEEDS to the extent that this is achievable in Bangladesh;

c. Prepare construction cost estimates; d. Assist LGED and PWD to develop a procurement strategy for the issuance of construction contracts

to ensure transparency and appropriate level of competition in the selection of construction contractors;

e. Provide technical assistance to PWD and LGED in the preparation of construction tender documents and establishment of pre-determined selection criteria and participate in the evaluation of the contractor’s bids;

f. Ensure and confirm that the construction services are awarded in a transparent manner according to GoB procurement rules;

g. Ensure that the issued contracts comply with all Bangladesh legislation and best practices in respect of Health and Safety, Labor Welfare and Environmental Management at construction sites where feasible in the context of Bangladesh

h. Provide specific guidelines and on-going advisory support to UNDP and the BEC where appropriate and required

37

Annex 7: List of Server Stations and Land Availability (CSSED Project)

Construction of Server Station for Electoral Database Project List of Changes in Upazila Server Stations Type A & B

First Revision Second Revision

Sl District Upazilla Election Office Upazilla Election Office Respons party

Type - A Type - B Type - A Type - B 1

Panchagarh

Atowari Atowari LGED

2 Tetulia Tetulia LGED

3 Debiganj Debiganj LGED 4 Boda Boda LGED 5

Thakurgaon

Baliadangi Baliadangi LGED 6 Ranishonkoil Ranishonkoil LGED

7 Pirgonj Pirgonj LGED 8 Haripur Haripur LGED

9

Dinajpur

Fulbari Fulbari LGED

10 Ghoraghat Ghoraghat LGED 11 Kaharol Kaharol LGED

12 Nowabgonj Nowabgonj LGED 13 Birol Birol* LGED

14 Bochaganj Bochaganj LGED

15 Birganj Birganj LGED 16 Khanshama Khanshama LGED 17 Chirirbandar Chirirbandar LGED 18 Parbotipur Parbotipur LGED

19 Birampur Birampur LGED 20 Hakimpur Hakimpur LGED

21

Nilphamari

Domar Domar LGED 22 Syedpur Syedpur LGED 23 Kishoreganj Kishoreganj LGED

24 Dimla Dimla LGED 25 Joldhaka Joldhaka LGED

26

Lalmonirhat

Hatibandha Hatibandha LGED 27 Kaliganj Kaliganj LGED 28 Patgram Patgram LGED

29 Aditmari Aditmari LGED 30

Rangpur

Kaunia Kaunia LGED

31 Pirgonj Pirgonj LGED 32 Badarganj Badarganj LGED

33 Mithapukur Mithapukur LGED 34 Taraganj Taraganj LGED 35 Gangachhora Gangachhora LGED

36 Pirgachha Pirgachha LGED 37 Kurigram Vurungamari Vurungamari LGED

38

First Revision Second Revision Sl District Upazilla Election Office Upazilla Election Office Respons

party Type - A Type - B Type - A Type - B

38 Rajibpur Rajibpur LGED

39 Nageshwari Nageshwari LGED 40 Fulbari Fulbari LGED 41 Rajarhat Rajarhat LGED 42 Ulipur Ulipur LGED

43 Chilmari Chilmari LGED 44 Roumari Roumari LGED 45

Gaibandha

Sundarganj Sundarganj LGED 46 Sodullahpur Sodullahpur LGED 47 Polashbari Polashbari LGED 48 Gobindagaonj Gobindagaonj LGED 49 Saghata Saghata LGED 50

Joypurhat

Akkelpur Akkelpur LGED 51 Panchbibi Panchbibi LGED 52 Kalai Kalai LGED 53 Khetlal Khetlal LGED 54

Bogra

Sariakandi Sariakandi LGED 55 Adomdhighi Adomdhighi LGED 56 Dupchachia Dupchachia LGED 57 Gabtoli Gabtoli LGED 58 Kahalu Kahalu LGED 59 Shibgonj Shibgonj LGED 60 Sherpur Sherpur LGED 61 Nondigram Nondigram LGED 62 Dhunot Dhunot LGED 63 Sonatola Sonatola LGED 64

Naogaon

Badalgachhi Badalgachhi LGED 65 Dhamoirhat Dhamoirhat LGED 66 Shapahar Shapahar LGED 67 Potnitola Potnitola LGED 68 Atrai Atrai LGED 69 Manda Manda LGED 70 Porsha Porsha LGED 71 Mohadevpur Mohadevpur LGED 72 Niamotpur Niamotpur LGED 73 Raninagar Raninagar LGED 74

Ch. Nawabganj

Bholahat Bholahat LGED 75 Gomostapur Gomostapur LGED 76 Nachol Nachol LGED 77 Shibganj Shibganj LGED 78

Rajshahi

Durgapur Durgapur LGED 79 Godagari Godagari LGED 80 Poba Poba LGED 81 Tanor Tanor LGED 82 Mohanpur Mohanpur LGED 83 Bagmara Bagmara LGED

39

First Revision Second Revision Sl District Upazilla Election Office Upazilla Election Office Respons

party Type - A Type - B Type - A Type - B

84 Puthia Puthia LGED 85 Bagha Bagha LGED 86 Charghat Charghat LGED 87

Natore

Bagatipara Bagatipara LGED 88 Gurudaspur Gurudaspur LGED 89 Boroigram Boroigram LGED 90 Lalpur Lalpur LGED 91 Shingra Shingra LGED 92

Sirajgonj

Raiganj Raiganj LGED 93 Shahjadpur Shahjadpur LGED 94 Ullahpara Ullahpara LGED 95 Belkuchi Belkuchi LGED 96 Kajipur Kajipur LGED 97 Chowhali Chowhali* LGED 98 Khamarkanda Khamarkanda LGED 99 Tarash Tarash LGED

100

Pabna

Shujanagar Shujanagar LGED 101 Aatgharia Aatgharia LGED 102 Vangura Vangura LGED 103 Beda Beda LGED 104 Foridpur Foridpur LGED 105 Ishwardi Ishwardi LGED 106 Sathia Sathia LGED 107 Chatmohor Chatmohor LGED 108

Kustia

Veramara Veramara LGED 109 Doulatpur Doulatpur LGED 110 Mirpur Mirpur LGED 111 Kamarkhali Kamarkhali LGED 112 Khoksha Khoksha LGED 113 Meherpur Gangni Gangni LGED 114

Chuadanga - Damurhuda Damurhuda LGED

115 Alamdanga Alamdanga LGED 116 Jibonnagar Jibonnagar LGED 117

Jinaidah

- Kotchandpur Kotchandpur LGED 118 Kaliganj Kaliganj LGED 119 Moheshpur Moheshpur LGED 120 Harinakunda Harinakunda LGED 121 Shoilkupa Shoilkupa LGED

122 Magura

Mohammadpur Mohammadpur LGED

123 Salikha** LGED 124 Shreepur Shreepur LGED 125

Jessore Bagharpara Bagharpara LGED

126 - Keshobpur Keshobpur LGED 127 Monirampur Monirampur LGED

40

First Revision Second Revision Sl District Upazilla Election Office Upazilla Election Office Respons

party Type - A Type - B Type - A Type - B

128 Chowgachha Chowgachha LGED 129 Jhikorgahha Jhikorgahha LGED 130 Sharsha Sharsha LGED 131 Avaynagar Avaynagar LGED 132

Norail Lohagora Lohagora LGED

133 Kalia Kalia LGED 134

Satkhira

Shyamnagar Shyamnagar LGED 135 Kaliganj Kaliganj LGED 136 Ashashuni Ashashuni LGED 137 Debhata Debhata LGED 138 Kolaroa Kolaroa LGED 139 Tala Tala LGED 140

Khulna

Dhigholia Dhigholia LGED 141 Fultola Fultola LGED 142 Rupsha Rupsha LGED 143 Terkhada Terkhada LGED 144 Batiaghata Batiaghata LGED 145 Dakope Dakope LGED 146 Dumuria Dumuria LGED 147 Koyra Koyra* LGED 148 Paikgachha Paikgachha LGED 149

Baherhat

Kechua Kechua LGED 150 Morelganj Morelganj LGED 151 Mollahat Mollahat LGED 152 Chitalmari Chitalmari LGED 153 Fakhirhat Fakhirhat LGED 154 Rampal Rampal LGED 155 Mongla Mongla LGED 156 Shoronkhola Shoronkhola LGED 157

Pirojpur

Vandaria Vandaria LGED 158 Kaukhali Kaukhali LGED 159 Mothbaria Mothbaria LGED 160 Nazirpur Nazirpur LGED 161 Nesarabad Nesarabad LGED 162

Borguna

Amtoli Amtoli LGED 163 Pathorghata Pathorghata LGED 164 Betagi Betagi LGED 165 Bamna Bamna LGED 166

Jhalokathi Rajapur Rajapur LGED

167 Nolchhiti Nolchhiti LGED 168 Kathalia Kathalia LGED 169

Barishal

Sadar Sadar PWD 170 Ogoiljhora Ogoiljhora LGED 171 Mehendiganj Mehendiganj LGED 172 Gournadi Gournadi LGED

41

First Revision Second Revision Sl District Upazilla Election Office Upazilla Election Office Respons

party Type - A Type - B Type - A Type - B

173 Hijla Hijla LGED 174 Babuganj Babuganj LGED 175 Ujirpur Ujirpur LGED 176 Bakerganj Bakerganj LGED 177 Muladi Muladi LGED 178 Banaripara Banaripara LGED 179

Putuakhali

Mirjaganj Mirjaganj LGED 180 Dhumki** LGED 181 Baufol Baufol LGED 182 Doshmina Doshmina LGED 183 Golachipa Golachipa LGED 184 Kolapara Kolapara LGED 185

Bhola

Chorfashion Chorfashion LGED 186 Lalmohon Lalmohon LGED 187 Tojumuddin Tojumuddin LGED 188 Borhanuddin Borhanuddin LGED 189 Doulatkhan Doulatkhan LGED 190 Monpura Monpura LGED 191

Shariatpur

Noria Noria LGED 192 Zajira Zajira LGED 193 Vedorganj Vedorganj LGED 194 Damudya Damudya LGED 195 Goshairhat Goshairhat LGED 196

Madaripur Rajoir Rajoir LGED

197 Shibchor Shibchor LGED 198 Kalkini Kalkini LGED 199

Gopalgonj

Kashiani Kashiani LGED 200 Tungipara Tungipara LGED 201 Mukshedpur Mukshedpur LGED 202 Kotalipara Kotalipara LGED 203

Rajbari - Pangsha Pangsha LGED

204 Goalondo Goalondo LGED 205 Baliakandi Baliakandi LGED

206

Faridpur

Chorvodrashon Chorvodrashon LGED

207 Sadarpur Sadarpur LGED 208 Madhukhali Madhukhali LGED 209 Vanga Vanga LGED 210 Nagarkanda Nagarkanda LGED 211 Alfadanga Alfadanga LGED 212 Boalmari Boalmari LGED 213

Manikganj

Doulatpur Doulatpur LGED 214 Saturia Saturia LGED 215 Harirampur Harirampur LGED 216 Singair Singair LGED 217 Ghior Ghior LGED

42

First Revision Second Revision Sl District Upazilla Election Office Upazilla Election Office Respons

party Type - A Type - B Type - A Type - B

218 Shibaloy Shibaloy LGED 219

Dhaka

- Dhamrai Dhamrai LGED 220 Dohar Dohar LGED 221 Keranigonj Keranigonj LGED 222 Savar Savar LGED 223 Nobabgonj Nobabgonj LGED 224

Narayanganj

Araihazar Araihazar LGED 225 Sonargaon Sonargaon LGED 226 Rupgonj Rupgonj LGED 227 Bondor Bondor LGED 228

Munshiganj

Shirajdikhan Shirajdikhan LGED 229 Sreenagar Sreenagar LGED 230 Gozaria Gozaria LGED 231 Tungibari Tungibari LGED 232

Narsindi

Raipura Raipura LGED 233 Belabo Belabo LGED 234 Monohordi Monohordi LGED 235 Polashbari Polashbari LGED 236 Shibpur Shibpur LGED 237

Gazipur

Kaligonj Kaligonj LGED 238 Kaliakoir Kaliakoir LGED 239 Sreepur Sreepur LGED 240 Kapasia Kapasia LGED 241

Tangail

- Mudhupur Mudhupur LGED 242 Shokhipur Shokhipur LGED 243 - Gopalpur Gopalpur LGED 244 - Kalihati Kalihati LGED 245 - Mirzapur Mirzapur LGED 246 - Bashail Bashail LGED 247 Bhuapur Bhuapur LGED 248 Ghatail Ghatail LGED 249 Delduar Delduar LGED 250 Nagarpur Nagarpur LGED 251

Jamalpur

Bakshiganj Bakshiganj LGED 252 Islampur Islampur LGED 253 Melandah Melandah LGED 254 Dewanganj Dewanganj LGED 255 Madarganj Madarganj LGED 256 Shorishabari Shorishabari LGED 257

Sherpur

Jhinaigathi Jhinaigathi LGED 258 Shreebordi Shreebordi LGED 259 Nokla Nokla LGED 260 Nolitabari Nolitabari LGED 261

Mymensingh Bhaluka Bhaluka LGED

262 Fulbaria Fulbaria LGED

43

First Revision Second Revision Sl District Upazilla Election Office Upazilla Election Office Respons

party Type - A Type - B Type - A Type - B

263 Goforgaon Goforgaon LGED 264 Muktagachha Muktagachha LGED 265 Trishal Trishal LGED 266 Dhobaura Dhobaura LGED 267 Haluaghat Haluaghat LGED 268 Gouripur Gouripur LGED 269 Ishworganj Ishworganj LGED 270 Nandail Nandail LGED 271 Fulpur Fulpur LGED 272

Kishoregonj

Hosenpur Hosenpur LGED 273 Nokli Nokli LGED 274 Korimganj Korimganj LGED 275 Pakundia Pakundia LGED 276 tarail tarail LGED 277 Bajitpur Bajitpur LGED 278 Kuliarchor Kuliarchor LGED 279 Katiadi Katiadi LGED 280 Itna Itna LGED 281 Mithamoin Mithamoin LGED 282 Ostogram Ostogram LGED 283 Bhoirab Bhoirab LGED 284

Netrokona

Mohangonj Mohangonj LGED 285 Durgapur Durgapur LGED 286 Atpara Atpara LGED 287 Kendua Kendua LGED 288 Modon Modon LGED 289 Kolmakanda Kolmakanda LGED 290 Barhatta Barhatta LGED 291 Purbadhola Purbadhola LGED 292 Khaliajhuri Khaliajhuri LGED 293

Sunamganj

Dirai Dirai LGED 294 Jamalganj Jamalganj LGED 295 Dhormopasha Dhormopasha LGED 296 Jogonnathpur Jogonnathpur LGED 297 Sallah Sallah LGED 298 Chhatok Chhatok LGED 299 Doarabazar Doarabazar LGED 300 Tahirpur Tahirpur LGED 301 Biswamvorpur Biswamvorpur LGED 302

Sylhet

- Sadar Sadar PWD

303 Goainghat Goainghat LGED

304 Jokiganj Jokiganj LGED 305 Biyanibazar Biyanibazar LGED

306 Companyganj Companyganj LGED

307 Golapgonj Golapgonj LGED

44

First Revision Second Revision Sl District Upazilla Election Office Upazilla Election Office Respons

party Type - A Type - B Type - A Type - B

308 Jaintapur Jaintapur LGED 309 Kanaighat Kanaighat LGED

310 Balaganj Balaganj LGED

311 Biswanath Biswanath LGED

312 Fenchuganj Fenchuganj LGED

313

Moulavibazar

Kulaura Kulaura LGED

314 Sreemangal Sreemangal LGED

315 Rajnagar Rajnagar LGED

316 Borolekha Borolekha LGED

317 Komolganj Komolganj LGED

318

Hobiganj

Lakhai Lakhai LGED

319 Chunarughat Chunarughat LGED

320 Baniyachong Baniyachong LGED

321 Nobiganj Nobiganj LGED

322 Bahubol Bahubol LGED

323 Madhobpur Madhobpur LGED

324 Azmiriganj Azmiriganj LGED

325

B-baria

Banchharampur Banchharam

pur LGED

326 Nasirnagar Nasirnagar LGED

327 Sorail Sorail LGED

328 Nobinagar Nobinagar LGED

329 Akhaura Akhaura LGED

330 Kosba Kosba LGED

331

Comilla

Debidwar Debidwar LGED 332 Daudkandi Daudkandi LGED

333 Homna Homna LGED 334 Boruda Boruda LGED 335 Nangolkot Nangolkot LGED 336 Bramhonpara Bramhonpara LGED

337 Chandina Chandina LGED 338 Burichang Burichang LGED 339 Muradnagar Muradnagar LGED 340 Chouddagram Chouddagram LGED

341 Laksham Laksham LGED

342

Chandpur

Foridganj Foridganj LGED

343 Motlob Motlob LGED 344 Hajiganj Hajiganj LGED

345 Kochua Kochua LGED

346 Shahorasti Shahorasti LGED

347 Laxmipur

Raipur Raipur LGED 348 Ramgoti Ramgoti LGED

349 Ramgonj Ramgonj LGED

45

First Revision Second Revision Sl District Upazilla Election Office Upazilla Election Office Respons

party Type - A Type - B Type - A Type - B

350

Noakhali

Companygonj Companygonj LGED 351 Chatkhil Chatkhil LGED

352 Hatia Hatia LGED

353 Senbag Senbag* LGED

354

Feni

Chhagolnaiya Chhagolnaiya LGED

355 Dagonbhuiya Dagonbhuiya LGED

356 Shonagazi Shonagazi LGED

357 Porshuram Porshuram LGED 358

Chittagong

Banshkhali Banshkhali LGED 359 Satkania Satkania LGED 360 Anowar Anowar LGED 361 Lohagora Lohagora LGED 362 Hathazari Hathazari LGED 363 Rangunia Rangunia LGED 364 Boalkhali Boalkhali LGED 365 Chandonaish Chandonaish LGED 366 Potia Potia LGED 367 Fotikchhori Fotikchhori LGED 368 Mirshorai Mirshorai LGED 369 Raujan Raujan LGED 370 Shitakundo Shitakundo LGED 371

Cox'sBazar

Ukhia Ukhia LGED 372 Kutubdia Kutubdia LGED 373 Chokoria Chokoria LGED 374 Teknaf Teknaf LGED 375 Ramu Ramu LGED 376 Moheshkhali Moheshkhali LGED 377

Bandarban

- Alikadam Alikadam LGED 378 - Naikkhonchhori Naikkhonchhori LGED

379 - Lama Lama LGED

380 - Thanchhi Thanchhi LGED 381 - Ruma Ruma LGED 382 - Roangchori Roangchori LGED 383

Rangamati

Rajostholi Rajostholi LGED

384 Jurachhori Jurachhori LGED

385 Longadu Longadu LGED 386 Kaptai Kaptai LGED

387 Kaokhali Kaokhali LGED 388 Bilaichhori Bilaichhori LGED

389 Borkol Borkol LGED 390 Naniarchor Naniarchor LGED

391 Baghaichhori Baghaichhori LGED

46

First Revision Second Revision Sl District Upazilla Election Office Upazilla Election Office Respons

party Type - A Type - B Type - A Type - B

392

Khagrachori

Ramgor Ramgor LGED

393 Mohalchhori Mohalchhori LGED 394 Dhighinala Dhighinala LGED 395 Lakshmichhori Lakshmichhori LGED 396 Manikchhori Manikchhori LGED

397 Matiranga Matiranga LGED 398 Panchhori Panchhori LGED

Total 103 293 77 318

* These server stations are discarded since no land was allotted for construction.

** These server stations are included for land was found for construction.

47

List of Changes in Thana Server Stations First Revision Second Revision

Sl District Thana Server Station Thana Server Station Resp. party

Required

Name of Thana

Type Name of Thana

Type

1 Khulna Doulatpur B1 Daulatpur B PWD Building Construction 2

Dhaka

Lalbag B1 Lalbag* 3 Motijheel B1 Motijheel* 4 Sabujbag B1 Sabujbag* 5 Kotowali B1 Kotowali* 6 Sutrapur B1 Sutrapur* 7 Demra B1 Demra B PWD Building Construction 8 Uttara B1 Uttara*

9 Gulshan B1 Gulshan B1 PWD Commercial Office Space Purchase

10 Ramna B1 Ramna*

11 Mohammadpur B1 Mohammadpur B1 PWD Commercial Office Space Purchase

12 Dhanmondi B1 Dhanmondi B1 PWD Commercial Office Space Purchase

13 Tejgaon B1 Tejgaon B1 PWD Commercial Office Space Purchase

14 Mirpur B1 Mirpur B1 PWD Commercial Office Space Purchase

15 Pollobi B1 Pallabi B1 PWD Commercial Office Space Purchase

16 Cantonment B1 Cantonment B1 PWD Commercial Office Space Purchase

17 B1 Tongi** B PWD Building Construction 18

Chittagong Bandar B1 Bandar*

19 Pahartali B1 Pahartali* 20 Chandgaon B1 Chandgaon* Total 19 10

* Since no or less developer company participated after repeated tender call and the quoted price was very high which was uneconomical, these server stations are dropped.

** This server station is included since land in cash is available for construction

48

List of Changes in Regional Server Stations First Revision Second Revision

Sl Division Regional Server Station Regional Server Station Responsible party

Name of Region

Type Name of Region

Type

1 Rangpur Rangpur C Rangpur C PWD 2 Rajshahi Rajshahi D Rajshahi D PWD 3 Khulna Khulna D Khulna D PWD 4 Barisal Barisal C Barishal C PWD 5 Dhaka

Faridpur C Faridpur C PWD 6 Mymensingh C Mymensingh C PWD 7 Sylhet Sylhet C Sylhet C PWD 8 Chittagong

Comilla C Comilla E PWD 9 Chittagong E Chittagong D PWD

Total 9 9 PWD

List of District Server Stations

Sl. No. District Area in Sft

Responsible Party

Land Acquisition

Required

Remarks

1 Thakurgaon 5550 PWD Yes 2 Nilphamari 5550 PWD Yes 3 Lalmonirhat 5550 PWD Yes 4 Kurigram 5550 PWD Yes 5 Gaibandha 5550 PWD Yes 6 Sirajganj 5550 PWD Yes 7 Kushtia 5550 PWD Yes 8 Meherpur 5550 PWD Yes 9 Chudanga 5550 PWD Yes

10 Zhinadah 5550 PWD Yes 11 Narail 5550 PWD Yes 12 Satkhira 5550 PWD Yes 13 Bagerhat 5550 PWD Yes 14 Jhalokati 5550 PWD Yes 15 Bhola 5550 PWD Yes 16 Sariatpur 5550 PWD Yes 17 Gopalganj 5550 PWD Yes 18 Rajbari 5550 PWD Yes 19 Manikganj 5550 PWD Yes 20 Munshiganj 5550 PWD Yes 21 Naraynganj 5550 PWD Yes 22 Norshingdi 5550 PWD Yes 23 Gazipur 5550 PWD Yes 24 Tangail 5550 PWD Yes 25 Jamalpur 5550 PWD Yes 26 Sherpur 5550 PWD Yes 27 Kishurganj 5550 PWD Yes 28 Moulovibazar 5550 PWD Yes 29 Hobiganj 5550 PWD Yes 30 B-Baria 5550 PWD Yes

49

31 Chandpur 5550 PWD Yes 32 Feni 5550 PWD Yes 33 Khagrachhari 5550 PWD Yes 34 Ranggamati 5550 PWD Yes

35 Bandarban 6280 PWD Yes Including additional area 730 sft. Provided to Post Office

36 Cox's Bazar 5550 PWD Yes 37 Madaripur 5550 PWD Yes 38 Netrakona 5550 PWD Yes 39 Noakhali 5550 PWD Yes 40 Laxmipur 5550 PWD Yes 41 Chapainowabgonj 5550 PWD Yes 42 Panchagarh 5550 PWD Yes 43 Naogaon 5550 PWD Yes 44 Joipurhat 5550 PWD Yes 45 Barguna 5550 PWD Yes 46 Bogra 5550 PWD Yes 47 Dinajpur 5550 PWD Yes 48 Jessore 5550 PWD Yes 49 Magura 5550 PWD Yes 50 Natore 5550 PWD Yes 51 Pabna 5550 PWD Yes 52 Patuakhali 5550 PWD Yes 53 Pirojpur 5550 PWD Yes 54 Sunamgonj 5550 PWD Yes

* At any 4 district Construction will not start either due to late land availability or judicial case.

50

Annex 8: Drawing

51

52

53

54

55

56

57

58

59

60

61

62