secrets to our success at csun margo l dutton, director, accounting and reporting robin patterson,...
TRANSCRIPT
Secrets to our Successat CSUN
Margo L Dutton, Director, Accounting and Reporting
Robin Patterson, Assistant Director
CSU, Northridge
April 24, 2015
Campus InformationMain Campus Located in Northridge
Fall 2014 enrollment 40,131
Nine Colleges (Includes Extended Learning)
65 Baccalaureate
24 Credential Programs
18 Certificate Programs
58 Master’s Degrees
3 Doctoral Programs
Five Auxiliary Organizations
April 2015 Year-End GAAP Training
2
Organization Chart
Director
Financial Accounting
Support Specialist
Assistant Director
GAAP and Fund Accounting
Financial Accounting
Support Specialist
Student Assistant
Financial Accounting
Support Specialist
Student Assistant
Accountant
State Trust
April 2015 Year-End GAAP Training
3
Learning Objectives
• Planning for Interim and Year-end• Develop a Campus PBC list• Effectively Utilize and Manage Staff• Develop campus relationships • Manage campus deadlines
April 2015 Year-End GAAP Training 4
What I will share
• Interim planning• CSUN Approach• Campus PBC• KPMG Matrix
• Year - End Planning• CSUN Approach• Campus PBC
April 2015 Year-End GAAP Training 5
Interim planning
• During Interim, KPMG reviews and tests:• Internal Controls• Updates campus procedures • Compliance Testing Only
April 2015 Year-End GAAP Training 6
Campus preparation for Interim• Receive the Approved KPMG Interim PBC• Create Campus PBC • Done immediately upon receipt from the CO• Add columns for Responsible person and deadline
due to GAAP Coordinator
• Work with KPMG staff before arrival• to Obtain the Sample Selections• Set up necessary meetings with Key Employees to
discuss internal control procedures
April 2015 Year-End GAAP Training 7
Campus preparation for Interim (cont.)• Receive the Interim PBC (continued)• Work with KPMG staff • Communicate with KPMG Staff to determine if new
procedures will be added to anticipate work load• Pull all documents prior to start of field work
• Sensitive documents pulled and control maintained in the appropriate area, such as HR and Student Records
• Utilize a Matrix developed by KPMG to provide the GAAP Coordinator with the selections made and meetings to be scheduled
April 2015 Year-End GAAP Training 8
Year End Planning and Management
• Campus receives the approved PBC list• Build campus PBC adding several items:• Adds the two columns for the Responsible Party
and the Due Date to the GAAP coordinator• Campus only PBC’s such as Depository• Additional detailed supporting documents• The person who “owns” the work during the year
“owns” the preparation of specific schedules• Deferred Revenue Reasonableness test• Detailed support for Accrued Salaries
April 2015 Year-End GAAP Training
12
Year End Planning and Management (cont.)
• Build campus PBC adding several items (cont.)• Accounting and Reporting staff complete lead
sheets from the detailed supporting documents
• Emails the Campus PBC to all campus personnel identified as being responsible for items• Sends reminder emails a day or two before due if
not yet received.
April 2015 Year-End GAAP Training13
Year End Planning and Management (cont.)
• GAAP Coordinator manages the entire process• Cultivates relationships with responsible parties• Sets due dates. Strategy for setting due dates• In conjunction with the Director, assigns lead
sheets and other tasks.• Books and/or oversees the recording of all pass
down entries.
April 2015 Year-End GAAP Training 14
Year End Planning and Management (cont.)
• GAAP Coordinator manages the entire process• Requires explanations of significant differences
from year to year on supporting documents and lead. • This saves significant time in the Fluctuation
Analysis, and SRB audit responses• Minimizes follow up questions from the auditor.
April 2015 Year-End GAAP Training 15