secretary’s corner - 15th district pta...

15th District Office • 319 South 15th Street • Louisville, KY 40203 • (502) 485-3535every child. one voice.

May 2016President’s Letter

May3 Professional Learning Community (PLC)

Olmsted Academy South, 8 am6Jefferson County Public Schools (JCPS)

No School (professional-development [PD] day)

10 Jefferson County Board of Education (JCBE) Meeting, 7 pm

11 15th District PTA Awards Banquet and General Meeting

9–13 Teacher Appreciation Week 14 Kentucky State PTA Reflections, Scholar-

ships, and Awards Recognition in Frankfort17 JCPS No School (Election Day)24 JCBE Meeting, 7 pm25 JCPS Open—Make-Up Day26 Last Day of School for Students

June14 JCBE Meeting, 7 pm28 JCBE Meeting, 7 pm

July15 Financial Review Form Due (See page 7)15–16 Kentucky PTA Convention at Chancey

Elementary26 JCBE Meeting, 7 pm

Calendar of Events

CAP Volunteer hours are Tuesday, Wednesday, and

Thursday from 10 a.m. to 1 p.m.

President’s To-Do ListThe school year is coming to an end, and there are still a few activities that need to be com-pleted to close out the year. Please remem-ber that board member re-

cruitment is an ongoing activity.May Checklist: • Send in a reservation and attend the

15th District Parent Teacher Association (PTA) Awards Banquet on May 11 at 6:30 p.m. at the Ramada Plaza and Con-ference Center.

• Make sure officers for the coming year are elected according to your bylaws.

• Make sure your procedure books are com-pleted and passed on to the new officers.

• Send the names and contact information of your newly elected officers to the 15th Dis-trict PTA Office as soon as possible.

• Appoint a Financial Review Committee to review your treasurer’s books. The new deadline is July 15! Note: the form is lo-cated in this newsletter.

• Make plans to attend the Kentucky PTA convention at Chancey Elementary in Lou-isville. See the registration form in this newsletter.

Thank you for all you do for students.Sincerely,

Heather WamplerHeather Wampler, President 671-9451 (cell)

This month, I want to focus on something every PTA Board member should be do-ing that will make the most drastic change in your PTA. What will make a differ-ence and is very easy to do and requires little, if any, money? Thanking your vol-unteers and members! Saying thank you to your volunteers and to your members for participating is the simplest way to make your members feel valued as a part of your organization. When members feel that they are valued and appreciated, they participate more and will take pride and ownership in the organization.Thanking someone can be as simple as just voicing your thanks for all of his or her hard work or a hand-written note ex-pressing your appreciation. Some PTAs

Secretary’s Cornerdo certificates or thank the individuals in their PTA newsletter or website. There are unique ways to say thank you that can be found all over the Internet and in every price range. While a volunteer rec-ognition lunch is wonderful; it is on the more expensive side. A roll of Lifesavers candy with a note saying, “You’re a lifesav-er! Thanks!” is an inexpensive way to say thank you. A thank-you card with a per-sonal note always shows you have taken the time to recognize a person’s contribution to the organization. On that note, I thank each of you for reading my articles this year. Autumn Neagle Secretary

2 15th District PTA Newsletter

Annual Awards Banquet

Wednesday, May 11, 2016, at 6:30 p.m.

9700 Bluegrass Parkway (off I-64/Hurstbourne)

Louisville, KY 40299

Complete and return the form below with check made payable to 15th District PTA to reserve your banquet

tickets. Each table seats 8.

Send reservations to: 15th District PTA, Banquet Reservations

319 South 15th Street Louisville, KY 40203

Name of PTA, school, or JCPS department: __________________________________________________________

Name of contact person and phone number: __________________________________________________________

Email: _______________________________________________________________________________________

Total number of tickets: __________ X $35 (May 2, 2016 deadline) Please Note: No refunds after May 2.

Total number of tickets: __________ X $45 (May 3 through May 7, 2016, deadline)

Amount of check enclosed $_______________ Number of vegetarian plates needed:________________

May 2016 3

Kentucky PTA ConventionJuly 15 and 16, 2016Chancey Elementary

4301 Murphy Ln. Louisville, KY 40241

Submit a separate registration form for each attendee or guest.

Name: ______________________________________________________ Email: ___________________________________________

Mailing address of attendee: _______________________________________________________________________________________ PTA/PTSA: ___________________________________________________________________________________________________

PTA/PTSA District: _____________________________________________________________________________________________

Officer Position: _____________________________________________ Phone: __________________________________________

Emergency Contact: ____________________________________

Emergency Phone Number: ______________________________

Select one of the following:If registering on or before June 15, registration fees are as follows: If registering after June 15, registration fees are as follows:____Registration: $50 each ____Registration: $75 each

Please select all of the following that apply:____Voting Delegate* ____First-Time Convention Attendee ____Life Recognition Member

*Voting delegate is any paid PTA/PTSA member. By checking this box, you are requesting a voting card to be picked up at registration at the Kentucky PTA Convention.

Registration includes: admittance to all workshops, Exhibit Hall, PTA Store, Friday luncheon, Friday Life Recognition and Awards dinner, and Saturday luncheon.

Additional meals for guests may be purchased at an additional cost: ____ Friday Luncheon ($15 per person) ____ Friday Life Recognition & Awards Dinner ($20 per person) ____ Saturday Luncheon ($15 per person)

By submitting this registration form, I give my permission to Kentucky PTA to use photos taken of myself during Convention for Kentucky PTA publications, its website, and its social media sites such as Facebook, Twitter, and Pinterest. _____ (Initial here.)

Amount enclosed: $_______________ Vegetation option (Y/N): ______

Please mail all forms and checks payable to: Kentucky PTA 148 Consumer Lane Frankfort, KY 40601 226-6607 [email protected] A block of rooms has been reserved by Kentucky PTA at the Hampton Inn Louisville Northeast ($115 per 2 queen room plus taxes) and Holiday Inn Express on Chamberlain Ln ($119 per 2 queen room plus taxes). Please call Hampton Inn at 327-8880 or Holiday Inn Express at 814-0004 to make reservations.


The 15th District PTA recycles ink jet and laser cartridges, fax machines, copy machines, and all-in-one printers. We also recycle cell phones. If your school is using the return label in the cartridge box to recycle or is just throwing these items away, please forward via the JCPS Pony to:

15th District PTA Office Central Stadium Attention: Zina Harris

If your workplace is interested in recycling, please contact Zina at [email protected] or 807-1878 and we will make arrangements to pick up these items.

PTA Keeping It Green

jcps.me/bully ◆ Hotline—(888) 363-6780

Definition of Bullying

Caring for the Jefferson County Public School District, one person at a time!

www.jefferson.kyschools.usEqual Opportunity/Affirmative Action EmployerOffering Equal Educational Opportunities36209 AcadSupportBullying 4x4 card 2/16 vr

JCPS Academic Support ServicesWe give hope and help!

Jefferson County Public Schools

Bullying is repeated and deliberate physical, verbal,

or social attacks or intimidation directed toward another person. There is a marked imbalance of power between the bully

and the victim. Bullying may be done by one individual or a group. Cyberbullying is bullying that takes place using

electronic technology.

Safe. Free. Anonymous.

Election of your PTA officers is one of the most important re-sponsibilities that you have as the president in regards to your PTA. You should have already elected your Nominating Com-mittee, who will find nominees for your officers’ positions. If you have not elected your Nominating Committee, it is not too late to get that done now. Please read your bylaws that pertain to the Nominating Committee. It is their responsibility to find the best candidate for each office of your PTA.Please read “Article VI: Officers and Their Election.” This article will tell you when to elect your officers. Once your Nominating Committee has selected the candidates for your offices, as presi-dent, you must hold the election. Any card-bearing member has the right to run from the floor during the time that you are elect-ing your officers.It is very important that you elect your officers at this time in or-der to have them ready to take over your PTA on July 1. If for some reason you cannot find a person to fill one of the positions, please state that in your minutes. This will help the next Executive Board to be able to fill a vacancy in that particular position.If you have any concerns about how to do your election, call the 15th District PTA Office at 485-3535 or Sharon Whitworth, par-liamentarian, at 592-4185.

VISIT WWW.JCPS.NUTRISLICE.COM TO FIND SUMMER LOCATIONS AND MENUS OR DOWNLOAD OUR FREE APP!

(SUMMER NOT POSTED UNTIL MAY) This institution is an equal opportunity provider.

Elections of Your Officers

Know Bullies?

no

May 2016 5

Send this list to: 2016-17 Officers List 15th District PTA, 319 South 15th Street, Louisville, KY. 40203

President: _________________________________________________________________________________

Mailing Address: ___________________________________________________________________________

City: ____________________________________________ State: _______ ZIP Code: _________________

Phone: __________________________ Email:__________________________________________________ Treasurer: _________________________________________________________________________________

Mailing Address: ___________________________________________________________________________


Phone: __________________________ Email: __________________________________________________ Secretary: _________________________________________________________________________________

Mailing Address: ___________________________________________________________________________


Phone: __________________________ Email: __________________________________________________ First Vice President: _________________________________________________________________________

Mailing Address: ___________________________________________________________________________


Phone: __________________________ Email: __________________________________________________ Second Vice President: ______________________________________________________________________

Mailing Address: ___________________________________________________________________________


Phone: __________________________ Email: __________________________________________________ Third Vice President: ________________________________________________________________________

Mailing Address: ___________________________________________________________________________


Phone: __________________________ Email: __________________________________________________ Fourth Vice President: _______________________________________________________________________

Mailing Address: ___________________________________________________________________________


Phone: __________________________ Email: __________________________________________________

15th District Office • 319 South 15th Street • Louisville, KY 40203 • (502) 485-3535every child. one voice.


The school council shall have the responsibility to set school policy consistent with district board policy which shall provide an environment to enhance the students’ achievement and help the school meet the goals established by KRS 158.645 and 158.6451. —KRS 160.345 Contact Linda Handley Director, Title 1 485-3056 [email protected]

Join us for next month’s issue of “The First Task is to Ask,” where we will present questions regarding Choosing Summer Programs.

May 2016 7

12

Part VI - Financial Matters Kentucky PTA Leaders' Notebook for PTAs and PTSAs 2016 - 2017

Required 2015-2016 Financial Review Form

Submit Financial Review Form to Principal of your School Per “Kentucky Department of Education Accounting Procedures Redbook” Regulations each

PTA/PTSA must submit an annual financial report to Principal of your School by July 15

Mail Financial Review Form to Kentucky PTA, 148 Consumer Lane, Frankfort, KY 40601 Kentucky PTA and local unit bylaws require all PTAs and PTSAs to file a Financial Review Form with

Kentucky PTA by July 15 each year to remain a “unit in good standing.”

Financial Review Report Form for the Local PTA/PTSA Name of PTA/PTSA ________________________________________ PTA District ___ County ____________ EIN____-______________ This financial review is for the 2015-2016 fiscal PTA/PTSA year.

(For most PTAs/PTSAs this will be July 1, 2015 through June 30, 2016. Check your bylaws if unsure.) 1. Beginning Balance (as of last date covered by last financial review) $_______________

2. Receipts (total receipts from the beginning to the end of the period covered by this financial review) _______________

3. Total Cash Available (add number 1 and number 2) _______________

4. Disbursements (total disbursements from the beginning to the end of the period covered by this financial review) _________________

5. Ending Balance (subtract number 4 from number 3) _________________

6. Bank Statement Balance (for last month covered by this financial review) _______________

7. Checks Outstanding ____________ ____________ ____________

_____________ ____________ ____________ ____________

_____________ ____________ ____________ ____________

Total Checks Outstanding $ _______________

8. Deposits Outstanding ____________ ____________ ____________

_____________ ____________ ____________ ____________

Total Deposits Outstanding $_______________

9. Bank Account Balance (Subtract number 7 from number 6, Add number 8) $ _________________

Date of financial review: ________________________________________

We have examined the books of ____________________________________________________PTA/PTSA for the financial year 2015-2016 and find them to be: (Please choose one)

___Correct ____ Substantially Correct ___Incomplete ___Incorrect

Substantially correct with the following adjustments: ________________________________________________________ ________________________________________________________________________________________________________________________________________________________________________________________________________. Comments: _________________________________________________________________________________________

Review Committee: Consists of 3 people who do not have check signing authority (Optional: professional auditor)

Signatures: Financial Review Committee Chair (or professional auditor) ________________________________________

2. (member) ____________________________________ 3. (member)_________________________________

This Financial Review information should be presented to the PTA/PTSA at its first general meeting after the completion the financial review.

Remember to mail this report to Kentucky PTA and keep copies for your records. ALL PTAs/PTSAs MUST FILE FORM 990, 990EZ, OR 990N WITH IRS BY 11/15/2016

See Part IV Financial Matters for more detail on the Financial Review Form


15th District PTA Contact List 2015-16 37037 PTA May Newsletter 4/16 lg

President Heather Wampler [email protected](502) 671-9451 (cell) or (502) 290-5579 (home)

First Vice President—Programs Eddie Squiresprograms@15thdistrictptaorg (502) 930-3516

Second Vice President—Membership John Buie membership@15thdistrictptaorg (502) 439-1759 (cell)

Third Vice President—Ways and Means Kim [email protected] (502) 485-8236

Fourth Vice President—Communication Gay Adelmann Communication@15thDistrictPTAorg (260) 633-0463 (cell)

Fifth Vice President—Board Training Nikki [email protected] (502) 650-6525

Treasurer Theresa Mayfield [email protected] (502) 689-2227

Secretary Autumn Neagle [email protected] (502) 396-6052

Awards Chairman Patty Martinpattymartin9464@gmailcom (502) 718-9464

Buylling Prevention Chairman Callie Slone15thdistrictbullyprevention@gmailcom (502) 905-3428

Bylaws/Standing Rules Chairman (Local Units) Kathleen Helm iheartpta@yahoocom (502) 290-7363 (502) 432-8359

Diversity/Equity ChairmanMonica Lakhwanimonicalakhwani@jeffersonkyschoolsus 485-7269

Early Childhood Chairman Carol Haddad dpdh4@aolcom(502) 634-3134

Exceptional Child Education (ECE) Chairman William Calabro williamcalabro@jeffersonkyschoolsus(502) 485-8209 (502) 812-8056

Family Resource and Youth Services Center DirectorAdrian Oldhamadrianoldham@jeffersonkyschoolsus (502) 485-3703

Health and Safety Chairman Dana Moody danamoody@passporthealthplancom(502) 821-0686

Hospitality ConsultantLaura Brownlauraeb32@gmailcom (502) 424-2677

Kentucky PTA President (Consultant) Cherie Dimar kyptapresident@gmailcom(502) 693-8104

Legislative—State and Federal Chairman Brian Wampler bwampler68@gmailcom(502) 671-9450

Male Engagement Cliff Irons cliffirons@jeffersonkyschoolsus(502) 485-8269

Non-Dues Revenue Chairman Caitlin Yarbroughcyar91@gmailcom(502) 224-4025

Nutrition Initiatives Coordinator Andrea Wright andreawright@jeffersonkyschoolsus(502) 485-3186

Parent/Family EducationAdam Kesler arkesler24@gmailcom413-1639 Principal Representative Ron Marshall ronmarshall@jeffersonkyschoolsus(502) 485-8290

Recycling Chairman Mary Gastingerrmgastinger64@gmailcom(502) 533-0783

Scholarship ConsultantCarol Bartlett csbarlett@campbellsvilleedu523-6641

Special Projects and Parliamentarian Sharon Whitworthswhitwo1@aolcom(502) 592-4185

Student Representative Kassidy Helm iheartpta@yahoocom (502) 290-7363(502) 432-8359

Nonprofit Org.U.S. Postage

PAIDLouisville, KY

Permit No. 1049

Dated MaterialDeliver Immediately

Equal Opportunity/Affirmative Action Employer Offering Equal Educational Opportunities

15th District PTA319 South 15th StreetLouisville, KY 40203

For additional information about the PTA, please go to Kentucky PTA at

www.kypta.org or National PTA atwww.pta.org.

PTA Contact Information

15th District PTAwww.15thdistrictpta.org

Phone: 485-3535

Kentucky PTAwww.kypta.org

Phone: 226-6607

National PTAwww.pta.org

Phone: (703) 518-1200 or 800-307-4PTA (4782)

Facebook—Get Connected! 15th District PTA

www.facebook.com/15thDistrictPTA

Kentucky PTA www.facebook.com/KentuckyPTA

National PTA www.facebook.com

/parentteacherassociation

Teacher Representative Heather McGovern heathermcgovern@jeffersonkyschoolsus(502) 485-8213 (502) 889-6884

Title I RepresentativeZina Harriszythars27@gmailcom807-1878387-5842

secretary’s corner - 15th district pta...

Documents