National Aeronautics Space Administration

SDOHM Meeting Collaboration Cafe Update- Top Six IdeasGerry SchumannMarch, 2013

SDOHM

Meeting Collaboration Café U

pdate Top Six Ideas March, 2013

Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer

Collaboration Café Review Topics

– “Doing More with Less”- David Loyd– “Roadmap for Safety & Occupational Health”-Sue Otero– “Partnering with Outside Safety & Occupational Health

Organizations” – Tom Eye, Jerry Piasecki and Vanessa Pellegrino Suggestions and ideas were prioritized by SDOHM

participants Criteria used to prioritize recommendations

– Within the scope of OSMA/SARD/NSC missions– Achievable and reasonable– Greatest good for the greatest number

Followed up with quarterly briefings

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SDOHM

Meeting Collaboration Café U

pdate Top Six Ideas March, 2013

Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer

Doing More with Less #1 IDEA: Identify opportunities in the Audit process to reduce

time and manpower requirements- “overlapping areas” ACTION: Mimi Lau, Director, A&A in the NSC, proposed

several recommendations to OSMA in March, 2012 recommendation

RESULTS: The proposed changes were accepted in May, 2012 and integrated into the Audit processes

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SDOHM

Meeting Collaboration Café U

pdate Top Six Ideas March, 2013

Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer

Doing More with Less #2 IDEA: Minimize and reduce SMA/OH oversight requirements

– Examine NASA personnel requirements related to Construction projects

– Determine process for assessing cost/benefit of exceeding regulatory requirements

ACTION: Developed a Construction Safety Managers Manager’s Working Group

RESULTS: Meet every 4th Thursday of the month. Two meetings to date. Reps from each Center. Looking to put forward a NSC Knowledge Now site.

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SDOHM

Meeting Collaboration Café U

pdate Top Six Ideas March, 2013

Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer

Roadmap for OS and OH #1 IDEA: Facilitate awareness and availability of SMA/OH

resources to all Centers ACTIONS:

– Develop a process to facilitate a detail duty w/ another Center– Create a matrix of key Center OS/OH resources– Identify current SMA/OH contractors working at each Center

RESULTS:– Developed a resource request process. Jerry Piasecki will brief. – Matrix of resources- Completed May, online in OS CoP, updated Nov – Current SMA/OH contractors- We have collected and combined this

information with the above resource matrix and it is posted on the NSC web page https://nsc.nasa.gov/Disciplines/OperationalSafety

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SDOHM

Meeting Collaboration Café U

pdate Top Six Ideas March, 2013

Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer

Roadmap for OS and OH #2 IDEA: Dialog with Agency OSMA Leadership ACTIONS: Document questions, comment and concerns of

Agency SMA/OH practitioners RESULTS:

– Gerry Schumann will continue to maintain open door policy and provide avenues to other OSMA leadership

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SDOHM

Meeting Collaboration Café U

pdate Top Six Ideas March, 2013

Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer

Partner with outside OS/OH Orgs #1 IDEA: Partner with DoD, Government, and industry Safety

Centers ACTIONS:

– NSCKN CoP of Agency SMA/OH orgs- MAY 2012– Partner with DoD, Government and industry SMA/OH orgs-

JUL 2012– Conduct Quarterly WebEx with community members-

OCT 2012 RESULTS:

– Online CoP in May, 2012– Mike Lipka will update on Safety and Health Learning

Alliance

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SDOHM

Meeting Collaboration Café U

pdate Top Six Ideas March, 2013

Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer

Partner with outside OS/OH Orgs #2 IDEA: Coordinating knowledge sharing across the Agency ACTIONS:

– Consolidate Agency relationships w/ outside Safety orgs– Solicit Agency SMA/OH presentations and other resources– Update on Center’s local partnering opportunities

RESULTS:– Consolidating Agency relationships w/ outside organizations: National

Safety Council, USAF, USN and OSHA– NPR 8621.1 Pause & Learn session in Mar, Best of the Best on Safety

Days In Dec– SMA/OH presentations added to OS community of practice – Center’s local partnering opportunities culled from final OSHA Report

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SDOHM

Meeting Collaboration Café U

pdate Top Six Ideas March, 2013

Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer

Parking Lot Issue #1 IDEA: Create an IRIS Guidebook ACTIONS:

– Identify “Best Practices” to the scope for the development of the IRIS Guide Book

– Finish online Help and Desktop Guide for IRIS RESULTS:

– Delayed IRIS Guidebook in lieu of 8621.1 NPR rewrite– Need to ensure taxonomy matches

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SDOHM

Meeting Collaboration Café U

pdate Top Six Ideas March, 2013

Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer

Parking Lot Issue #2 IDEA: Determine Commercialization involvement by NASA

Safety and Health, including lease agreement, standardizing process, enhancing our creditability, and legal issues

RESULTS: – Procurement, OSMA, and Legal are working on

standardized approach for the Agency– Gerry discussed at Safety Directors Meeting to kick-start

conversations on this. – Gerry has looked at IFO Audits to see what different

Centers are doing

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SDOHM

Meeting Collaboration Café U

pdate Top Six Ideas March, 2013

Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer

Summary of Collaboration Café Results for 2012

Changes made in audit process to reduce time and manpower requirements

Developed a Construction Safety Managers Manager’s Working Group to minimize and reduce SMA/OH oversight requirements

Developed a resource request process for short term project support and access to expertise

Created a matrix of Center resources and current SMA/OH contractors

Maintained open door policy and provided avenues to other OSMA leadership

11

SDOHM

Meeting Collaboration Café U

pdate Top Six Ideas March, 2013

Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer

Summary of Collaboration Café Results for 2012

Partnering with DoD, Government, and industry Safety Centers through the creation of the Safety & Health Learning Alliance

Coordinated knowledge sharing across the Agency by identifying contacts

Consolidated Agency relationships w/ outside organizations: National Safety Council, USAF, USN

Hosted internal knowledge sharing events such as NPR 8621.1 Pause & Learn and Safety Days knowledge sharing event

Identified Center’s local partnering opportunities culled from final OSHA Report

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SDOHM

Meeting Collaboration Café U

pdate Top Six Ideas March, 2013

Office of Safety and Mission Assurance - Office of the Chief Health and Medical Officer

How We Will Succeed- Your Active Support

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