SCHS NKITB Tour 2015CENTRAL EUROPE TRIP

APRIL 6 – APRIL 17, 2016

MEETINGSeptember 16, 2015

COUNTDOWN203 DAYS UNTIL NKITB Tour 2016!!!

AGENDA CENTRAL EUROPE and SCHOOL WEBSITE

TEXTING FOR EMERGENCIES

PASSPORTS

VISA APPLICATION

FORMS (MEDICAL/BEHVIOUR/ETC.)

CURRENCY/CREDIT CARDS/DEBIT CARDS

TRAVEL IMMUNIZATIONS

ALLERGIES

PERSONAL FIRST AID KITS

CONVERTERS

TIMELINE

TIP MONEY

RULES/REGULATIONS/PRACTICAL ADVICE

BALANCE OF FEES

CHAPERONE LIST INFORMATION

REMINDERS/QUESTIONS

SCHOOL WEBSITEIF ANY OF YOU NEED INFORMATION FROM ANY OF THESE

SLIDES TONIGHT, THIS POWERPOINT WILL BE ON OUR WEBSITE.

PLEASE VISIT:

www.schscentraleurope2016.weebly.com

(password – travel)

OR

http://springhs.rockyview.ab.ca/

THE CHAPERONESMR. SAWCHUK - TRIP LEADER/SCIENCE/MODEL UN

MR. BAILEY - MATH/PHILOSOPHY

MS. LAMBIE - COUNSELLING

MR. MATTHEWS - BIOLOGY

MS. MEDD - CHEMISTRY/CSI

TEXTING FOR EMERGENCIES

FOR THIS TRIP WE WILL NOT HAVE A TELEPHONE CHAIN CHART. I WILL SEND A GROUP TEXT IN CASE OF EMERGENCIES. THIS WAY YOU WILL NOT RELY ON ANYONE ELSE BUT ME, MR. SAWCHUK, TO DIRECTLY CONTACT YOU.

WE WILL CREATE THE TEXT LIST TONIGHT. COULD YOU PLEASE TAKE OUT YOUR CELL PHONES AND FOLLOW THE INSTRUCTION THAT I WILL GIVE YOU.

I WILL CHECK TONIGHT WHETHER OR NOT THIS WORKS.

ENTER THIS INTO YOUR PHONE:

PASSPORTS

I AM ASSUMING YOU’VE ALEADY APPLIED FOR AND RECEIVED YOUR UPDATED PASSPORT (must be valid for 6 months after our return). IF YOU HAVEN’T, GET TWO PASSPORT PHOTOS SIGNED BY A GUARANTOR AND FILL OUT THE APPLICATION ITSELF (WHICH YOU CAN GET ONLINE). APPLY EITHER IN PERSON OR MAIL YOUR FORM IN. HOWEVER THIS NEEDS TO BE DONE SOON!!!

WE ASKED THAT YOU BRING 3 PHOTOCOPIES OF YOUR PASSPORT TONIGHT, IF YOU HAVE FORGOTTEN, WE NEED THIS ASAP. IF YOU LOSE YOUR PASSPORT WHILE ON THE TRIP, IT IS NOT EASY TO REPLACE QUICKLY. IT IS EASIER TO REPLACE IF WE HAVE A PHOTOCOPY.

THE CHAPERONES WILL TAKE IN ALL OF THE PHOTOCOPIED DOCUMENTS AT THE END OF THE EVENING

CANADIANS NEED NOT APPLY

THERE ARE NO VISAS REQUIRED TO TOUR GERMANY, THE CZECH REPUBLIC, POLAND OR HUNGARY.

CURRENCYWE WILL BE USING FOUR DIFFERENT CURRENCIES WHILE

WE ARE ON THE TRIP.

COUNTRY, CURRENCY AND SEPT. 6 APPROX EXCHANGE RATE: GERMANY: EURO (~ 0.68 EUROS/$1 CDN) CZECH REPUBLIC: CZECH KORUNA (~ 18.27 KORUNA/$1 CDN) POLAND: POLISH ZLOTY (~ 2.85 ZLOTY/$1 CDN) HUNGARY: HUNGARIAN FORINT (~212.32 FORINT/$1 CDN)

NOTE FROM THE TOUR COMPANY: Discretionary cash should be brought in small denominations-$20 bills—as it can be difficult to get change for larger bills, even from banks.

CREDIT CARDS/DEBIT CARDS TIP FROM TOUR COMPANY: Please do not send students on tour with

only CASH. All students should have some cash on-hand and access to other cash in the form of Debit Cards. Most North American Debit cards work at any ABM, ATM and Credit Cards work at most restaurants and stores.

CREDIT CARDS:

A SUGGESTION IS THAT TRIP PARTICIPANTS SHOULD POSSESS THEIR OWN VISA OR MASTERCARD WITH A DISCUSSED LIMIT BETWEEN STUDENT AND PARENT. CREDIT CARD LIMITS SHOULD BE DISCUSSED BUT WE RECOMMEND A MAXIMUM OF A $500.00 CREDIT LIMIT. STUDENTS CAN EITHER GET THEIR OWN CARD OR OBTAIN A SUPPLEMENTARY CARD (IN THEIR NAME) FROM THEIR PARENTS’ ACCOUNT.

OR….

DEBIT CARDS:

STUDENTS CAN ALSO OBTAIN DEBIT CARDS FOR THEIR USE IN EUROPE. CHECK WITH THE BANK TO ENSURE THAT THEY WILL WORK IN THERE– TELL THEM SPECIFICALLY THAT WE ARE GOING TO EUROPE. IN ORDER FOR THIS TO WORK PROPERLY THE PIN # CAN ONLY BE 4 DIGITS LONG! DEBIT MACHINES ARE GENERALLY AVAILABLE IN THE MAJOR CENTERS BUT STUDENTS MUST UNDERSTAND THAT WE ARE ALMOST ALWAYS ON A TIGHT SCHEDULE AND THEREFORE, WE WON’T BE ABLE TO STOP ALL THE TIME.

ALLERGIESWE, AND EVOLVE TOURS, NEED TO KNOW IF ANY OF YOU HAVE

ANY KNOWN FOOD ALLERGIES. WE WILL PROVIDE YOU WITH A PARTICIPANT CHECKLIST THIS EVENING WHICH ASKS YOU, AMONG OTHER THINGS, TO LIST ANY ALLERGIES ALONG WITH OTHER HEALTH INFORMATION, PRESCRIPTION MEDICATIONS (INCLUDING THEIR GENERIC NAME – NEEDED TO ASK YOUR DOCTOR). YOU NEED TO FIND OUT THE GENERIC INFORMATION AND NAME OF PRESCRIPTION DRUGS THAT YOU TAKE.

PLEASE TRY TO COMPLETE THIS TONIGHT.

EVOLVE TOURS asks that you bring 3 EpiPens; one to be kept with student, one with the Tour Director and one to be kept in the medical kit. Please label EpiPens with the student’s name.

TRAVEL IMMUNIZATIONSACCORDING TO THE PUBLIC HEALTH AGENCY OF CANADA THESE ARE THE

SUGGESTED IMMUNIZATIONS FOR TRAVEL TO GERMANY, THE CZECH REPUBLIC, POLAND AND HUNGARY:

UP TO DATE ROUTINE IMMUNIZATIONS

IMMUNIZATIONS TO CONSIDER:

HEP A/HEP B – TWINREX

INFLUENZA

MEASLES

TICK-BORNE ENCEPHALITIS

SPEAK TO YOUR DOCTOR ABOUT ANY OTHERS, OR GO TO A TRAVEL CLINIC.

PERSONAL FIRST AID

CONVERTERSTRIP PARTICIPANTS WHO PLAN ON USING ELECTRIC

APPLIANCES SUCH AS HAIR DRYERS, ELECTRIC SHAVERS, CURLING IRONS ETC. NEED TO OBTAIN A CONVERTER. IT IS IMPORTANT TO GET AN ADAPTER KIT – NOT SIMPLY THE ATTACHMENT THAT WILL WORK IN INDIVIDUAL COUNTRIES. REMEMBER THAT GERMANY, THE CZECH REPUBLIC, POLAND AND HUNGARY HAVE 230 V PLUG-INS, WHICH ARE TWICE THAT OF CANADA!!

CONVERTERS FOR GERMANY AND HUNGARY ARE: TYPES C AND F

CZECH REPUBLIC AND POLAND: C AND E

TYPE C:

TYPE F:

TYPE E:

TIMELINEWHAT TO EXPECT AND WHEN?

CONFIRMED TOURS/DATES: 15 WEEKS PRIOR

FLIGHT ITINERARY: 6 – 9 WEEKS PRIOR

HOTELS: 6 – 9 WEEKS PRIOR

AIRLINE TICKETS: 1 – 2 WEEKS PRIOR

11 WEEKS PRIOR, TRIP NEEDS TO BE PAID IN FULL (JANUARY 8, 2016!).

TIP MONEYYOUR DOWNPAYMENT HAD SOME MONEY TO COVER TIP

FEES. THIS IS USED TO PAY PEOPLE SUCH AS OUR TOUR DIRECTORS AND BUS DRIVERS, AS WELL AS FOR BUS TICKETS, MUSEUM AND GALLERY ENTRANCES AND ANY INCIDENTALS ON THE TRIP AS/IF THEY ARRIVE.

YOU HAVE ALREADY PAID INTO THIS AND DO NOT NEED TO WORRY ABOUT IT.

RULES/REGULATIONS MR. SAWCHUK, IN CONJUNCTION WITH EVOLVE PERSONNEL AND THE CHAPERONES,

ARE RESPONSIBLE FOR THE SAFETY AND REPUTATION OF THIS GROUP. ACCORDINGLY, ANYTHING THAT ANYONE DOES TO JEOPARDIZE THE SAFETY OR REPUTATION OF THE GROUP WILL BE TAKEN EXTREMELY SERIOUSLY. IF THE STUDENT’S ACTIONS JEOPORDIZE THEIR OWN LIVES, OTHERS’ LIVES, TEACHERS’ CAREERS AND/OR FUTURE TRIPS I SEE THIS AS SERIOUS.

TYPICALLY, IF A STUDENT’S CONDUCT NECESSITATES PUNITIVE ACTION ON OUR BEHALF, THEY JUST BECOME OUR BEST FRIEND!! THEY WILL COMPLETE THE REST OF THE TOUR AT OUR SIDE, NOT BESIDE FRIENDS. THEY WILL EAT THEIR MEALS WITH US. SPECIAL ROOMING ARRANGEMENTS WILL BE MADE SO THAT THEY ARE NOT IN THE SAME ROOM AS THEIR FRIENDS, ETC.

PLEASE NOTE THAT, IF AT ANY TIME, A STUDENT’S CONDUCT REQUIRES THEM TO BE SENT HOME DURING THE TRIP, THAT WILL BE AT THE SOLE COST TO THEIR PARENT(S)/GUARDIAN(S). PLEASE UNDERSTAND THAT THE SAFETY AND INTEGRITY OF OUR GROUP IS OUR HIGHEST PRIORITY

SINCE THIS IS A SCHOOL TRIP, ALL SCHOOL RULES AND POLICIES APPLY WITH REGARD TO STUDENT BEHAVIOUR.

BALANCE OF FEESIF NEEDED PLEASE CHECKING WITH ME FOR THE BALANCE OF

YOUR PAYMENTS DUE. THE SCHEDULE IS POSTED ON THE WEBSITE.

AT THIS POINT WE WILL BE CHARGING THE FULL $4500, BUT CHANCES ARE LOOKING GOOD THAT THERE WILL BE A SMALL REFUND AFTER THE TRIP IS COMPLETE.

BY THIS POINT, MOST OF YOU HAVE PAID ONLY THE INITIAL$400 DEPOSIT. THE REST OF THE BALANCE IS DUE AS SCHEDULED:OCTOBER 1: $1400NOVEMBER 13: $1400 JANUARY 8: $1300

AND….Now what you’ve been waiting for!!!

HERE ARE THE CHAPERONE ASSIGNMENTS!

ONCE THE HOTELS ARE FINALIZED, WE WILL POST THE ROOM ASSIGNMENTS. THE NUMBER OF PARTICIPANTS PER ROOM WILL VARY BASED ON THE LOCATION!

CHAPERONE LISTSCHAPERONE: MR. SAWCHUK

Nadine Britton

Alexa Toews

Caroline Bartrem

Grady Munro

Christian Gautreau

Thomas Jacobs

CHAPERONE LISTSCHAPERONE: MR. BAILEY

Daniel Sedlov

Thomas Abbott

Chrsine van Wyk

Sidney Roberge

Emma Wearing

CHAPERONE LISTSCHAPERONE: MRS. LAMBIELara CalvoJessie StadelEliza LeitchJulia ShoreMarissa BenderKamryn MacDonellClaudia Abbott

CHAPERONE LISTSCHAPERONE: MR. MATTHEWSNoah TrybuchEric KaneBret ShillidayNick BatesMolly TurnerMariel CalvoCharlee Gautreau

CHAPERONE LISTSCHAPERONE: MS. MEDDSpencer WoodBen SimonelliConar WigginsPaul FultonGrant LannenLogan NishimuraCase Braun

REMINDERSPLEASE STAY AND FILL OUT ALL FORMS TONIGHT!!!!

PLEASE HAND IN YOUR PHOTOCOPIES OF PASSPORTS.

HAVE YOU BEEN RECEIVING OUR EMAILS??? DO WE HAVE YOUR VALID EMAIL ADDRESS???

CAN YOU GET ONTO THE CENTRAL EUROPE TOUR WEBSITE?

IMPORTANT: PLEASE MAKE 1 COPY EACH OF THE STUDENT’S BIRTH CERTIFICATE AND HEALTH CARD AND TURN IT IN TO THE APPROPRIATE CHAPERONE AS SOON AS YOU CAN. (If you have not already done so)

QUESTIONS??

KEEP COUNTING THE DAYS, WE ARE GETTING CLOSER!!!QUESTIONS??

FORMSPLEASE FIND YOUR CHILD’S CHAPERONE AND HAND IN ALL

PHOTOCOPIES and PICK UP THE APPROPRIATE FORMS.

FORMS ARE DUE FRIDAY, OCTOBER 2, AT THE LATEST.

FORMS ARE TO BE SUBMITTED DIRECTLY TO YOUR CHAPERON.

THANK YOU AND

HAVE A GREAT

EVENING!