schools finance - norfolkeficts.norfolk.gov.uk/finance/training/headteacher... · 2014-09-23 ·...

Schools FinanceSchools FinanceSchools Finance Training & DevelopmentTraining & DevelopmentTraining & Development

HeadteachersHeadteachersHeadteachers

Including Acting Headteachers, DeputiesIncluding Acting Headteachers, DeputiesIncluding Acting Headteachers, Deputies and Aspiring Leadersand Aspiring Leadersand Aspiring Leaders

201420142014---151515

This training programme has been specifically designed to provide school

leaders with the financial skills and knowledge needed to effectively manage finances within

schools. Courses in this programme are ideal for new and existing Headteachers, Deputies

and aspiring Leaders.

Over the next 2 pages you will find a list of all the courses in the programme. Clicking on a

page number will take you to detailed course information and provide you with a link to the

course booking website where you can search for available dates and book yourself a place.

Welcome!Welcome!Welcome!

Core Skills

Finance &Finance & SoftwareSoftware TrainingTraining

20142014--1515

Schools FinanceSchools Finance

The courses in this section relate to the

essential leadership skills required by all

Headteachers working within schools. We

would expect a new Headteacher to

complete each of these courses within the

first year of starting their new role.

Further Skills

The courses in this section relate to further

skills required by Headteachers as they

become more experienced in their role. We

would usually expect a new Headteacher to

have completed these courses within two

years of starting.

Introduction to Managing Finance Page 1

Building Your Budget

Keeping Control of Your Finances Page 3

Revising Your Budget Page 4

Protecting Public Money Page 5

Financing Your School Page 6

Value For Money Page 7

Capital Funding E-Learning Page 8

Month End Paperwork E-Learning Page 9

Purchasing Cards - Cardholders Page 10

Purchasing Cards - Approvers Page 11

Introduction to Star Accounts Page 12

Continued

In the fast-paced world of finance, it is important that Headteachers keep up-to-date with their

finance knowledge and skills.

All of the Core and Further Skills courses are kept up-to-date with changes in software,

legislation, procedures and best practice so are ideal as refreshers. Headteachers may also

attend courses in the Governor or Finance Staff training programmes to see school finance

from a different perspective!

All courses, support material and training plans are provided at no

additional charge if your school has purchased a Finance Support

Package for 2014-15.

Existing Headteachers

The courses in this section are specifically

designed as refreshers for important

areas of finance that are often subject to

changes in legislation or procedure.

Information about the link between Training and the Finance RAG Matrix for new and existing

headteachers can be found on Page 19. Booking instructions and our Cancellation Policy can

be found on Page 21. Venue information can be found on Page 22.

Headteacher Refresher Page 13

Budget Planner Software Page 14

The School Budget Page 15

Cluster Finance Page 16

Schools Financial Value Standard Page 17

Staff Monitoring Page 18

Refreshers

Return

Description

This course provides an overview of school finance from funding through to

budgeting and financial systems used within Norfolk schools. A great starting

point for those that are new to school finances.

This course is ideal for new Headteachers, Deputies, Business Managers or

Budget Holders with little or no experience of school finance.

Norfolk Scheme for Financing Schools

Roles & Responsibilities

The School Budget

Monitoring the Budget

Protecting Public Money

Help & Support

Finance Training Plan

Content

Target Audience

Introduction to Managing School

Finance

Core Skills

Click to search for available dates

and make a booking.

1

3 Hours Duration

There is no charge for this course if your school

has purchased a Finance Support Package for

2014-15.

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http://www.eficts.norfolk.gov.uk/Finance/Training/booking/courses.asp?courseID=98&action=Course%20Selected

Description

This course focuses on the elements that make up a school budget and where

the information comes from. The course also includes the use of the Budget

Planner software.

This course is ideal for Headteachers, Business Managers and Finance Staff

who need to understand the basics of budget setting and how to use the Budget

Planner software.

Roles & responsibilities for setting the budget

Calculating a starting point for the budget

Accurately calculating staffing costs

Linking the SIDP priorities with the budget

Calculating future year income and expenditure projections

Using the Budget Planner Software

Balancing the budget

Content

Building Your Budget Core Skills


and make a booking.

2

09:30 - 16:00 Duration



2014-15.

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Target Audience


Description

This course will give delegates a practical understanding of how to monitor and

investigate school budgets using reports generated from Star Accounts.


who have responsibility for the school budget.

Roles & Responsibilities for budget monitoring

Identifying the elements of the Budget Cycle

Recognising the Importance of regular monitoring

Fully utilising reports from Star Accounts to make monitoring more effective

Setting up monitoring processes

The Financial RAG Matrix

Content

Keeping Control of Your Finances Core Skills


and make a booking.

3

3 Hours Duration



2014-15.

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Target Audience


Description

This course will give delegates the skills needed to complete a Budget Revision

using the Budget Planner Software.


who have responsibility for setting and monitoring the school budget.

Why do we revise the budget?

The Budget Cycle

Revising the Budget in line with Monitoring and SIDP

Using the Budget Planner Software

Content

Revising Your Budget Core Skills


and make a booking.

4

3 Hours Duration



2014-15.

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Target Audience


Identifying Types of Fraud

Anti-fraud Strategy

Self-Assessment of Internal Controls

Whistleblowing Policy

Auditing Requirements

Business Continuity Plans

Description

This course is about how Governors and Headteachers can fulfil their formal

responsibility for the protection of public money through the implementation of in-

ternal controls and self-assessment processes. This course is designed and built

around the requirements of Section D ( P rotecting Public Money ) of the

Schools Financial Value Standard.

This course is ideal for new and existing Governors and Headteachers.

Content

Protecting Public Money Core Skills


and make a booking.

5

3 Hours Duration



2014-15.

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Target Audience


Description

This course focuses on the way that schools within Norfolk are funded by formula

and how schools may be able to generate additional income streams to assist in

the delivery of education.

This course is ideal for Headteachers, Business Managers and Finance Staff that

are involved in the budget setting, monitoring and the financial management of

the school.

Understanding Norfolk ’ s Funding Model

Linking strategic planning with generating income

Identifying additional income streams

Income related policies

Writing off bad debts

Content

Target Audience

Financing Your School Further Skills

6

3 Hours


and make a booking.

Duration



2014-15.

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Description

This course is about how schools can obtain Best Value with the resources

available and follow rules, regulations and best practice relating to procurement.

This course is designed and built around the requirements of Section C ( Value

For Money ) of the Schools Financial Value Standard.


NCC and National Benchmarking Data

Purchasing, Tendering and Contracting Requirements

Importance of Seeking Expert Contract Advice

Analysis of Balances

Recording the Purchase of Assets

Collaborating with Others

Content

Value For Money Further Skills

7

3 Hours


and make a booking.

Duration



2014-15.

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Target Audience


Description

This course focuses on the capital funding allocation. It includes information on

the rules around what it can be spent on, the process for applying to spend

capital money and how it can be monitored.

This course is ideal for Governors, Headteachers, Business Managers and

Finance Staff who have responsibility for the school budget.

Capital Funding & Allocation

Categories of Capital

Applicable Expenditure

Capital Spending Process

Asset Management Plans

Capital Reports on Star Accounts

Content

Capital Funding E-Learning Further Skills

8

1 Hour Duration

To complete an E-Learning course you will need

access to the Internet and have Flash Player 10

(minimum) installed on your computer.

Click to make a booking.



2014-15.

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Target Audience

http://www.eficts.norfolk.gov.uk/Finance/Training/booking/default.asp?courseID=1271&action=View%20More%20Details

Description

This bite-sized E-Learning module covers how to check and authorise the month

end return that must be made to the Local Authority in line with the Schedule of

Monthly Downloads.

This course is ideal for Headteachers that have responsibility for checking and

authorising the month end paperwork produced by Star Accounts.

Schedule of Date for Monthly Downloads

Checking and authorising the Month End Paperwork

Month End Issues Report

Month End Checklist

Content

Month End Paperwork E-Learning Further Skills

9

1 Hour Duration







2014-15.

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Target Audience


Description

An E-learning course to provide Purchasing Card cardholders with the knowledge

required to effectively code purchases made using the Purchasing Card.

This course is essential for anyone registered as a Purchasing Card Cardholder.

Purchasing Card procedures

Checking VAT receipts

Using Subjective Codes

Coding Transactions on Barclaycard Spend Management

Content

Purchasing Cards - Cardholders Further Skills

10

1 Hour Duration







2014-15.

Please note: If you are registered as a Purchasing Card Approver, then you

should compete the Approvers course shown on Page 11 rather than this one.

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Target Audience


Description

An E-learning course to provide Purchasing Card approvers with the knowledge

required to effectively check purchases made by cardholders and approve

transactions.

This course is essential for anyone registered as a Purchasing Card approver.

Purchasing Card procedures

Checking VAT receipts

Checking Subjective Codes

Approving Transactions on Barclaycard Spend Management

Content

Purchasing Cards - Approvers Further Skills

11

1 Hour Duration







2014-15.

Please note: If you are registered as a Purchasing Card cardholder, then you

should compete the Cardholders course shown on Page 10 rather than this one.

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Target Audience


Description

The aim of this course is to provide an overview of the basic day-to-day function-

ality of Star Accounts.

This course is suitable for new finance staff as a pre-requisite to further training,

and Headteachers and Governors that require an overview of how the accounting

system is operated.

Content

Introduction to Star Accounts Further Skills

12

1.5 Hours Duration



2014-15.

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Target Audience

Logging in and navigating around Star Accounts

Raising orders and processing payments to suppliers

Recording and banking income

Processing the Download and Bank Reconciliation

Running Period End

Checking monthly reports






Headteacher Refresher Refresher

This half-day course has been designed as a finance refresher for existing

Headteachers. It takes an interactive format as delegates explore key elements

of finance and important financial management topics.

Financial Framework


Appropriate Expenditure

The School Budget

Controlling the Budget

Protecting Public Money

Value for Money

Budget Outturn

Description

Content

Target Audience

This course is aimed at Headteachers, Deputies and Aspiring Heads that would

like a refresher in finance.

13


and make a booking.

Duration 3 Hours



2014-15.

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Budget Planner Software

This practical-based course is all about using the Budget Planner Software to

build the School Budget. It follows a training case study through the steps

involved in setting the budget whilst using key functions within the Budget

Planner Software.

Entering prior year Budget Figures

Linking the SIDP priorities with the budget

Calculating staffing costs

Entering budget figures

Using the Pupil Funding Adjustment Tool

Finalising the Budget

Transferring the Budget to Star Accounts

Description

Content

Ideal for Headteachers, Deputies or Business Managers with responsibility for

the school budget.

Refresher

14


and make a booking.

Duration 3 Hours



2014-15.

Target Audience

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The School Budget

This course is all about the School Budget and how schools can be assured that

a balanced budget, that links to the school ’ s strategic priorities, is set and

monitored throughout the year. This course is designed and built around the

requirements of Section B ( Setting The Budget ) of the Schools Financial Value

Standard.

Linking Strategic Plans to the Budget

Setting the 3 Year Budget

Budget Commentary

Effective Budget Monitoring

The Budget Cycle

Outturn Variance Analysis

SFVS Requirements

Description

Content


Refresher

15


and make a booking.

Duration 3 Hours



2014-15.

Target Audience

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Cluster Finance

This course provides guidance on how to effectively manage Cluster Funds. It

includes practical advice on financial procedures, budgets, effective monitoring

processes and key financial controls.

Cluster Procedures and Operational Guidance


Cluster Funding

Financial Planning Cycle

Cluster Budget

Monitoring & Evaluating

Financial Controls

Description

Content


Refresher

16


and make a booking.

Duration 3 Hours



2014-15.

Target Audience

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Schools Financial Value Standard Refresher

The Schools Financial Value Standard is designed to assist schools in

managing their finances and to give assurance that they have secure financial

management systems in place. In this course we will be examining the SVFS

Questionnaire to identify what evidence can be requested by the Governing Body

to provide them with assurance that the standard is being met.

The SFVS Questionnaire

Suggested evidence for each section of SFVS

Timescales for completion

Role of the Local Authority

Description

Content

This course is ideal for Governors, Headteachers, Business Managers and

School Finance Staff that are completing the SFVS Questionnaire.

17


and make a booking.

Duration 3 Hours



2014-15.

Target Audience

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This course is all about the Staff Monitoring Reports held within Star Accounts

and the link to the Budget.

Staffing Forecasts in the Budget Planner Software

Staff Budget profiles

Staff records in Star Accounts

Understanding the Staff Monitoring Reports

Solving common problems

Description

Content

This course is ideal for Headteachers, Business Managers and Finance Staff that

are involved in the setting and monitoring of staff budgets.

18


and make a booking.

Duration 3 Hours



2014-15.

Target Audience

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Staff Monitoring Refresher


The Finance RAG ( R ed / Amber / Green ) Matrix is an early warning

system which helps the local authority to assess financial risk in schools to

ensure that appropriate support is made available to Headteachers and school Governors as

required. It is prepared termly by Finance Support Officers and contains a series of financial

management criteria. In financial year 2013-14, financial training for Governors, Headteachers

and Finance Staff was added to this list of criteria.

RAG Training Link Finance &Finance & SoftwareSoftware TrainingTraining

20142014--1515


It is important that new headteachers are able to quickly gain the skills and knowledge needed

to manage the school finances. A new un-trained headteacher can pose a significant risk to

the management of the school budget and decision-making.

New Headteachers

The Training section of the RAG therefore includes a progressive training process to ensure

that headteachers gain the required skills and knowledge in a timely manner. The

requirements for 2014-15 are:

To support this process, each new headteacher will be issued with a personalised Finance

Training Plan, based on pre-defined skills. This is designed to help make the most training

opportunities available, provide a clear pathway for gaining the required financial skills, and

provide support in applying those skills at the school.

19 Return to Contents

20

All of the courses within this brochure count towards the RAG Matrix but there additional

options available. Headteachers can also attend any of the following as refreshers:

For the RAG Matrix, existing Headteachers will be expected to keep updated on finance

knowledge and skills by completing a defined number of refreshers in a financial year. The

number completed will determine the RAG rating:

To help determine Training Needs, we have developed a Finance Skills

Challenge. This is a Self-Assessment Tool which allows headteachers to

assess their skills and knowledge against a set of defined tasks.

Any course listed in the Governors and Finance Staff brochures

Budget Workshop

Attendance at a Budget Visit

Fair Funding Consultation

Other Ad-Hoc Finance Briefing / Event held by the Schools Finance Team

Existing Headteachers

Skills Challenge

The Skills Challenge can be downloaded from our website or by clicking on

the medal on the left and selecting Training Needs Assessment Tools.

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http://www.eficts.norfolk.gov.uk/Finance/Training/trainingsupport.asp#needs

Course Booking All bookings must be made through the website:

Once you have made your booking you can leave the rest to us!

Booking Confirmation

You will be sent confirmation of your place on the course by email as soon as possible after

receipt of your booking. If you have booked an E-Learning course, this Email will contain your

link needed to access the course.

Joining Instructions

For tutor-led courses, you will receive a further email approximately two weeks before the date

of your course. This will confirm that the course is taking place and the venue details, start and

finish times and any special requirements or instructions.

You can book on-line by visiting http://efs.norfolk.gov.uk. Select Courses

( I nfo and Booking ) from the A-Z menu.


20142014--1515


21

Cancellations received within 10 school days of the event or failure to cancel will be subject to

an administration charge of £50. No charge will be made if you can fill the place with a

colleague.

We will do our very best to ensure every course date set is delivered but please be aware that

a course may not run below the minimum number of 5 delegates, or due to unforeseen

circumstances. In the event of a course being cancelled, you will be contacted at the earliest

opportunity and offered an alternative date where possible.

Cancellation Policy

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http://efs.norfolk.gov.uk/default.htm


20142014--1515


Tutor-Led and E-Learning Courses

All courses in this brochure are provided at no additional cost if your school has purchased a

Finance Support Package for 2014-15.

Ad-Hoc Courses

Ad-hoc sessions can be arranged for your school or cluster for any of the tutor-led courses

listed in this Brochure. Courses are charged at £408 per 3-hour session for up to

50 delegates. To arrange a school or cluster session, please contact us on 01603 223125 or

email [email protected].

Pricing

22

Professional Development Centre

Woodside Road, Norwich, NR7 9QL

Norwich

Maps and directions can be found on our website.

West Norfolk Professional Development Centre

Kilham ’ s Way, Kings Lynn, PE30 2HU

Kings Lynn

Venues

Governor courses are usually delivered at the following venues:

Course pricing information is shown below:

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mailto:[email protected]?subject=Finance%20Training

schools finance - norfolkeficts.norfolk.gov.uk/finance/training/headteacher... · 2014-09-23 ·...

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