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AN EASY WAY OF PTA MANAGEMENT IN A ‘NEW NORMAL’

EASY WAY OF PTA MANAGEMENT

IN A ‘NEW NORMAL’

Model of PTA Program Template for the Public Elementary and Secondary Schools of the Schools Division of Aurora)

SY 2020-2021

JEFFREY C. RESUENO PhD

SEPS - SOCMOB

Model of PTA Program Template for the Public Elementary and Secondary School

of the Schools Division of Aurora

“Education must continue even in times of crisis whether it may be a calamity, disaster, emergency, quarantine, or even in war”

Leonor M. Briones, DepEd Secretary

This will be quite challenging to put into action, but one thing is undeniable “there is a need for a stronger Parent-Teacher Partnership this time”, Briones said.

Parents know their children more than any teacher does while teachers know how to give instructions very well. If both of what they know will be combined, educating the children to this pandemic can succeed. The skills parents and teachers have, have a common purpose to support the continuous learning of the children. This is the very foundation of a stronger partnership.

The strong partnerships between parents and teachers lie on a well-organized Parent-Teachers Association (PTA). The PTA is the medium describing the direct or indirect involvement of the parents in the school affair. In one way or another PTA remains a significant instrument in attaining the goals of education.

Timely, the author developed a Model of PTA Program Template as an offshoot of his research entitled “Assessment of the Parents-Teachers Association (PTAs) in the Schools Division of Aurora”. This research was awarded as the second placer in the concluded 2017 research congress in Region III.

At the onset of a pandemic, the role of PTAs has also affected and this will be shifted from face-to-face to online participation. That is why the “Model PTA template” was revised to adapt to the “new normal education”. Thus, “An Easy Way of PTA Management in a ‘New Normal’” was proposed for adoption to public elementary and secondary schools of the SDO-Aurora.

Through this innovation, parents will manage their parents’ organization most conveniently and easily.

The MODEL PTA Program Template

The model of the PTA program template covers five (5) sections. This includes the proposed organization and management, programs, and activities for PTAs, implementation process, monitoring process, and outcomes of implementing PTA programs and activities.

Section 1. Organization and Management

The organization and management of the proposed PTA program template include the general policy on operations, policy on holding PTA elections, policy on the general assembly, and policy on the management of activities and privileges of PTAs.

1.1 General policies on operations of PTAs

1.1.1 Every secondary school in the Division of Aurora shall organize their Parent-Teacher Associations (PTAs).

1.1.2 The membership to PTAs shall be voluntary.

1.1.3 Membership shall be limited to parents/guardians of duly enrolled students and teachers teaching in a school.

1.1.4 The Homeroom PTA shall be organized within 15 days upon the opening of classes.

1.1.5 The election of the Officers of the Municipal Federations of PTAs from among the Presidents of the school PTAs shall be within 45 days from the start of classes.

1.1.6 The election of Officers of the Provincial Federations of PTAs from among the Municipal Federation Presidents shall be held within 60 days on the opening of classes.

1.2 Policy on holding PTA's elections

1.2.1 The School Head shall organize an Election Commission (ELECOM) comprising two (2) teacher-members and four (4) parent-members.

1.2.2 The election of Homeroom PTAs shall be facilitated by the classroom adviser with the over-all supervision of the ELECOM.

1.2.3 The manner of voting in the HRPTA election is through “viva voce” or raising of hands.

1.2.4 A run-off election shall be done to break a tie.

1.2.5 No proxy or absentee voting is allowed.

1.2.6 Election of GPTA/BOD shall be done through “secret ballots”.

1.2.7 Parent-members shall comprise two-thirds (2/3) and teacher-members one-third (1/3) of the Board of Directors.

1.2.8 A parent voter can vote ten different parent-member candidates to the BOD.

1.2.9 A teacher-member can hold only the position of BOD secretary.

1.2.10 The term of office of the BOD and its officers shall be one year from the election. In no case shall a PTA BOD serve for over two consecutive terms.

1.2.11 Among the committees that may be formed to handle specific activities of the PTAs are: a) Committee on Finance, b) Committee on program and Projects, c) Audit Committees, d) Election Committee, e) Grievance Committee, f) Ways and means committee, g) Committee on External and Community Affairs.

1.2.12 The school head shall serve as the adviser of the organization.

1.3 Policy on General Assembly

1.3.1 The composition of the general assembly includes parents of enrolled students, BOD, and Officers of the PTA, School Heads, Homeroom Advisers, Subject-Teachers, and Non-Teaching Personnel.

1.3.2 After the PTA has been organized by the PTA Board of Directors shall convene the general assembly.

1.3.3 The general assembly shall be a venue for the presentation and discussion of the PTA's programs, projects, financial statements, and other matters.

1.3.4 In the general assembly, the PTA may invite or consult with other members of the community, such as local government officials, civic organizations to solicit their support or active participation in school activities.

1.4 Policy on Management of Activities and Privileges of PTAs

1.4.1 There shall be one PTA that will operate in the school, which shall be recognized by the school head operational for one year on the date of the election.

1.4.2 A PTA may collect a voluntary contribution, however, subjected to pertinent issuance of the DepEd and/or existing pertinent ordinances of the local government unit.

1.4.3 All collections or proceeds of fundraising activities shall be deposited in reputable banking institutions as determined by the BOD.

1.4.4 In no case shall any school official or personnel be entrusted with the safekeeping and disbursement of collections made by the PTA. All disbursements of funds shall be under accepted accounting and auditing rules and regulations.

1.4.5 The book of account and other financial records of the PTA shall be made available for inspection by the School Head and the Division Affairs Committee.

1.4.6 An annual financial statement signed jointly by the PTA president, Treasurer, and Auditor shall be submitted to the School Head not later than 30 days after the last day of classes, with a copy furnished to the Division Office.

1.4.7 A mid-school-year financial statements shall be submitted to the school head not later than November 30, duly audited and signed by the members of the PTA audit committees.

1.4.8 The elected municipal/ provincial Federation PTA President shall represent the respective local school board (LSB)or Provincial School Board (PSB).

1.4.9 The PTA shall represent in the School Governing Council (SGC).

The PTA shall take part in the school inspection and acceptance committees and as an observer in the school’s procurement activities subject to RA 10. 9184.

Section 2. Suggested PTA Programs and Activities for the Public Secondary School of Aurora presented by Quarters.

(All activities shall be conducted online or in limited face-to-face with a highest compliance with the health standard and protocols)

2.1 First Quarter

Proposed Date

Proposed Programs/Activities

June 2020

1st -4th Week

PTAs participation on Brigada Eskwela and Oplan Balik-Eskwela

1st -4th Week

PTAs assistance to school’s enrollment

July 2020

1st -4th Week


August 2020

1st -4th Week


3rd week

PTAs participation in the National Greening program

4th week

PTAs Participation in Celebration of IPED day (RA 10689)

2.2 Second Quarter

Proposed Date

Proposed Programs/ Activities

September 2020

1st -4th Week

PTA participation on Brigada Eskwela and Oplan Balik-Eskwela

1st -4th Week

PTAs support on Mental Health and Psycho-Social Intervention

1st -4th Week

PTAs support on Teachers’ Day Celebration

4th Week

PTAs orientation and Support on the Implementation of Learning Delivery Modalities

4th Week

PTAs support on the schools’ readiness, preparation and disinfection

October 2020

1st Week

PTAs Support on the Opening of Classes

1st Week

PTAs Support on World Teachers’ Day Celebration

1st – 4th Week

PTAs Assistance in the Delivery and Retrieval of the Modules

3rd Week

Organizing Homeroom Parents-Teachers Association (HRPTA)

3rd Week

Conduct of PTAs General Assembly

4th Week

Organizing General Parents-Teachers Associations (GPTA)

4th Week

PTAs support on the schools’ disinfection

November 2020

1st Week

Organizing the Federation of District Parents-Teachers Association

2nd Week

Organizing the Federation of Division Parents-Teachers Association

4th Week

Submission of the PTA Action Plan

1st – 4th Week


4th Week


2.3 Third Quarter

Proposed Date


December 2020

2nd Week

Mid-Year PTA Project Review

1st – 4th Week


4th Week


January 2021

2nd Week

PTAs online Conference

4th Week

PTAs Support on Early Registration

1st – 4th Week


4th Week


February 2021

1st -4th Quarter

PTAs Participation on School Based Management

1st – 4th Week


4th Week


2.4 Fourth Quarter

Proposed Date


March 2021

2nd Week

PTAs online Conference

4th Week


1st -4th Quarter

PTAs assistance in the Visitation of the School SIP/AIP

March-May

Accomplishment of HRPTA/GPTA Projects

April 2021

1st Week

Assistance in the finalization of SIP/AIP of the school

2nd Week

Support in the finalization of the school’s SBM Self-assessment

4th Week


4th Week

Parents-Teachers Online Conference

4th Week

PTA support of Recognition/graduation days

May 2021

1st -4th Week

PTAs Year-End Accomplishment and Completion of Project and submission to SDO

1st -4th Week

PTAs Submission of Liquidation Report

4th Week


4th Week

PTAs preparation on Brigada Eskwela Implementation and Oplan Balik-Eskwela

4th Week

Assessment of the PTAs Performance

3. Proposed Implementation Process of Parent-Teachers Association

3.1 First Quarter

Proposed Date

Proposed

Activities

Proposed Implementation

Process

June 2020

1st -4th Week


· Issuance of letter of invitation/notice of meeting

· Orientation on the implementation of BE and OBE

· Planning on the Implementation

1st -4th Week



· Presentation of the plan of schools on enrollment

July 2020

1st -4th Week


· Reporting of Monthly Accomplishment on BE and OBE

August 2020

1st -4th Week



3rd week



· Orientation and Planning on activities in participation with the National Greening Program

4th week



· Orientation and Planning on activities in participation with the IPED day celebration

3.2 Second Quarter

Activities

Proposed Activities

Implementation

Process

September 2020

1st -4th Week



1st -4th Week


· Submission of proposal for the Mental Health and Psychosocial intervention

· Conduct planning meeting

· Made draft of the program

· Tasking/Conduct of the activities

1st -4th Week



· Orientation and Planning on activities in participation for Teacher’s Day Celebration

· PTAs participation in the activities

4th Week


· Attended Meeting in the School’s Planning on the Delivery of Learning Delivery Modalities

· Suggested activities to help school personnel in the safe, and easy distribution of Modules.

4th Week



· Orientation and Planning on schools’ readiness, preparation and school’s disinfection

· Invite volunteer to help in the school’s disinfection

October 2020

1st Week


· Issuance of notice of meeting

· Presentation of the School’s Plan and Activities on the Opening of Classes

· PTAs participation on the school’s activities

1st Week



· Orientation and Planning on activities in participation for World Teacher’s Day Celebration

· PTAs participation in the activities

1st – 4th Week


· PTAs assisted in the delivery and Retrieval of the Modules from Schools to the Barangay or Community and vice versa

3rd Week



· Election was facilitated by the classroom adviser

· Raising of hands/viva voce manner

3rd Week



· Presentation of accomplishment reports/financial reports

· Presentation of plans and projects of PTAs

4th Week



· Election was facilitated by the ELECOM

· Secret Balloting was conducted

· ELECOM submitted the result of election to the Division PTA Focal Person

4th Week


· PTAs asks for the schedule of Schools; disinfection

· PTAs officers invited other parents to help in the school disinfection

November 2020

1st Week



· Election was facilitated by the PSDS as its members as ELECOM


· ELECOM submitted the result of election to be submitted to the Division PTA Focal Person.

2nd Week



· Election was facilitated by the Division PTA Focal Person


4th Week

Development and Submission of the PTA Action Plan

· Issuance of Division Memorandum

· School schedule a development of PTA Action Plan

· Submission of School PTAs Action Plan to SDO, a copy was given to the School for ready reference

1st – 4th Week



4th Week




3.3 Third Quarter

Activities

Proposed Activities

Proposed Implementation Process

December 2020

2nd Week


· Issuance of Notice of Meeting to PTA Officers

· Checking of projects implemented/constructed and purchased

1st – 4th Week



4th Week




January 2021

2nd Week

Parents-Teachers online Conference



· Accomplishment of the Agenda

4th Week


· Issuance of Notice of Meeting

· Presentation of SHs on the plan for the Early Registration

1st – 4th Week



4th Week




February 2021

1st -4th Quarter


· Issue notice of meeting

· Orientation to PTA on their significant role in SBM

· Participation of PTA in the filling out of the SBM APAT tools

· Membership of PTA in a SBM committees

4th Week




1st – 4th Week



3.4 Fourth Quarter

Proposed Date

Proposed

Activities

Implementation

Process

March 2021

2nd Week





4th Week




1st -4th Quarter


· Issuance of the notice of meeting

· Revisitation of the SIP/AIP

March-May


· Checking of POW

· Checking and documentation on the progress of the projects

April 2021

1st Week


· Issuance of the notice of meeting

· Finalization of the SIP/AIP

2nd Week


· Submission of the data lists of supports provided by PTAs to schools to be incorporated in the SBM

· Assistance in the self-assessment of schools on SBM level of practice

4th Week




4th Week





4th Week


· Attendance in the planning in relation to recognition and graduation

May 2021

1st -4th Week

PTAs Year-End Accomplishment and Completion of Project

· Issuance of Notice of meeting

· Consolidation of Accomplishment and Completion of PTAs projects

· Submission a copy to SDO-Aurora and copy furnish a copy to the school head

1st -4th Week


· Issuance of Notice of meeting

· Finalization of the PTAs Liquidation Report

· Submission of copy to SDO and copy furnish a copy to the school head

4th Week




4th Week


· Issuance of Meeting

· Organization of the BE Steering Committees

· Tasking of the members

4th Week

Assessment of the PTAs Performance

· Issuance of a Memorandum

· Schools’ assessment of PTAs PPAs

Section 4. Proposed Monitoring Process

4.1 First Quarter

Proposed Date

Proposed

Activities

Proposed Monitoring Process

June 2020

1st -4th Week


· Checking of the minutes and plan of activities

· Checking of the BE and OBE monitoring checklist

· Checking of attendance

· Accomplishment Report

1st -4th Week




July 2020

1st -4th Week






August 2020

1st -4th Week





· Checking of accomplishment Report

3rd week


· Monitor activities of parents on supporting the National greening program



4th week


· Monitor activities of parents on supporting the IPED day



4.2 Second Quarter

Proposed Date

Proposed

Activities


September 2020

1st -4th Week



· Checking on the Monthly Accomplishment oo BE and OBE

1st -4th Week


· Checking of proposal for the Mental Health and Psychosocial intervention

· Checking of attendance of the planning meeting

· Checking of the Rasking

1st -4th Week


· Checking of the letter of invitation/notice of meeting

· Monitor the orientation and Planning on activities in participation for Teacher’s Day Celebration

PTAs participation in the activities

4th Week


· Checking of the attendance

· Checking of the Minutes of the meeting

4th Week


· Documentation of disinfection

· Checking of the proposal on the schedule of disinfection to School Heads

· Checking of accomplishment reports

October 2020

1st Week


· Checking of the Memorandum/notice of meeting issued


1st Week


· Checking of a copy of letter of invitation/notice of meeting/Memorandum

· Checking of attendance of orientation conducted



1st – 4th Week




3rd Week


· Check lists of elected HRPTA officers

· Checking the manner of election

· Checking of compliance to policy/guidelines provided by DepEd

3rd Week


· Checking the attendance

· Checking the accomplishment and financial reports

· Checking of program matrix

4th Week


· Checking lists of elected HRPTA officers



4th Week





November 2020

1st Week


· Checking lists of elected District Federation of PTA officers


· Checking of compliance to policy/guidelines provided by DepEd.

2nd Week


· Checking lists of elected Division Federation of PTA officers



4th Week



· Checking a copy PTA Action Plan

· Checking a copy of PTAs Action Plan submitted to school and SDO

1st – 4th Week




4th Week





4.3 Third Quarter

Activities

Proposed Activities


December 2020

2nd Week



· Checking of projects implemented/constructed and purchased

1st – 4th Week




4th Week





January 2021

2nd Week



· Checking of minutes of meeting

4th Week



· Checking of minutes of meeting

· Checking of accomplishment report

1st – 4th Week




4th Week





February 2021

1st -4th Quarter


· Checking of attendance’

· Checking of the progress of accomplishment report

1st – 4th Week




·

4th Week





4.4 Fourth Quarter

Proposed Date

Proposed

Activities

Proposed Monitoring

Process

March 2021

2nd Week




· Checking of the minutes of the meeting

4th Week





1st -4th Quarter



· Checking of accomplishment report

· Checklist of reports/data given by PTAs

March-May


· Checking of POW

· Checking and documentation on the progress of the projects

April 2021

1st Week



· Checking of a copy of finalized SIP/AIP signed by the representative of PTAs

2nd Week


· Checking a copy of Self-assessment of SBM signed by the representative of PTAs

· Checking of the copy of finalized SBM APAT tools

4th Week





4th Week




· Checking of the minutes of the meeting

4th Week


· Checking of attendance in the planning in relation to recognition and graduation

May 2021

1st -4th Week


· Checking of PTAs accomplishment report

· Transmittal on the submission to SDO and school

1st -4th Week


· Checking of copy of PTAs liquidation received by the school head and SDO

4th Week





4th Week


· Checking the copy of attendance

· Checking the minutes of the meeting

· Copy of organized steering BE committee and OBE PAC

4th Week

Assessment of PTAs Performance

· Checking of the Action plan

· Checking of the PPAs per quarters

· Giving TAs

Section 5. Proposed Evaluation Process

5.1 First Quarter

Proposed Date

Proposed

Activities

Proposed Evaluation Process

June 2020

1st -4th Week


· Evaluated using Brigada Eskwela and Oplan Balik Eskwela Monitoring Tool

1st -4th Week


· Evaluated as to number of parents participated in the enrollment

July 2020

1st -4th Week



August 2020

1st -4th Week



3rd week


· Monitor activities of parents on supporting the National greening program



4th week


· Monitor activities of parents on supporting the IPED day



5.2 Second Quarter

Proposed Date

Proposed

Activities


September 2020

1st -4th Week



1st -4th Week


· Evaluated as to number of parents participated in the mental health and psycho-social intervention within the school year

1st -4th Week


· Evaluated using PTA Program/Activity Evaluation Tool

4th Week



4th Week



October 2020

1st Week



1st Week



1st – 4th Week



3rd Week


· Evaluated using HRPTA/GPTA Organization Evaluation Tool

3rd Week



4th Week



4th Week



November 2020

1st Week



2nd Week



4th Week



· Checking a copy PTA Action Plan

· Checking a copy of PTAs Action Plan submitted to school and SDO

1st – 4th Week


· Evaluated as to time/period of implementation


4th Week



5.3 Third Quarter

Activities

Proposed Activities


December 2020

2nd Week


· Evaluated based on planned PPAs versus accomplished PPAs

· Reported as completed, on-going and not implemented

1st – 4th Week




4th Week



January 2021

2nd Week



4th Week



1st – 4th Week




4th Week



February 2021

1st -4th Quarter



1st – 4th Week




4th Week



5.4 Fourth Quarter

Proposed Date

Proposed

Activities

Proposed Evaluation

Process

March 2021

2nd Week



4th Week



1st -4th Quarter



March-May



April 2021

1st Week



2nd Week



4th Week



4th Week



4th Week



May 2021

1st -4th Week



1st -4th Week


· Evaluated as to time/period of submission

4th Week



4th Week


· Evaluated as to time/period of planning conducted

4th Week


· Evaluated using PTA document analysis checklist

6. Possible Outcomes of Activities Implemented

6.1 First Quarter

Proposed Date

Activities

Undertaken

Possible Outcomes of Activities Implemented

June 2020

1st -4th Week


· PTAs participated in the BE and OBE implementation

1st -4th Week


· Increased Enrollment

July 2020

1st -4th Week



August 2020

1st -4th Week



3rd week


· PTAs conducted activities in support to National Greening Program like tree planting activities and recycling programs

4th week


· PTAs showed respect and support to IPs

· Increased number of IPs enrolled

5.2 Second Quarter

Proposed Date

Activities

Undertaken


September 2020

1st -4th Week



1st -4th Week


· Increased number of parents’ attendance in the mental health and psycho-social intervention

1st -4th Week


· Showed recognition and respect to teachers.

4th Week


· Safe and fast distribution and retrieval of Modules

4th Week


· Safety of school personnel and parents

October 2020

1st Week


· Increased number of enrolled pupils/students in schools

1st Week


· Extended recognition and respect to teachers

1st – 4th Week



3rd Week


· New sets of HRPTA officers were organized

3rd Week


· Parents were informed on the PTA accomplishments and finances of the school

4th Week


· New sets of GPTA officers were organized

4th Week



November 2020

1st Week


· New sets of District Federation of PTA officers were organized

2nd Week


· New sets of Division Federation of PTA officers were organized

4th Week


· PTAs submitted action plan on time

1st – 4th Week



4th Week



5.3 Third Quarter

Activities

Activities

Undertaken


December 2020

2nd Week


· Submitted PTA project report to SDO on time

1st – 4th Week



4th Week



January 2021

2nd Week


· Increased attendance in PTA online conference

4th Week


· Increased number of pupils/students recorded in early registration

1st – 4th Week



4th Week



February 2021

1st -4th Quarter


· Increased SBM level of practice

1st – 4th Week



4th Week



5.4 Fourth Quarter

Proposed Date

Activities

Undertaken


March 2021

2nd Week



4th Week



1st -4th Quarter


· SIP and AIP of the school was re-visited as scheduled

March-May


· On Time submission of accomplishment report of HRPTA/GPTA

April 2021

1st Week


· SIP/AIP of the school was forwarded to SDO for checking and approval on time

2nd Week


· Improved SBM Level of Practice

4th Week



4th Week



4th Week

PTA support of Recognition/graduation day

· Well planned recognition/graduation day

May 2021

1st -4th Week


· Early submission of year-end PTA accomplishment report

1st -4th Week


· On-Time submission of PTA Liquidation Report

4th Week



4th Week


· Well Planned BE and OBE for the next school year

4th Week


· Well implemented PTAs in the school

REFERENCES

DepEd Order No. 54, s. 2009

DepEd Order No. 77, s. 2009

Quinones, M.A. (2000). Relationship of Parent-Teacher Partnership and Pupil’s Achievement. Unpublished Masters Thesis. Saint Joseph’s College, Quezon City.

Palispis, E. (2003) Assessment on GPTA in the Trinity University of Asia

Nortez, A. B. (2003). General PTA Program Implementation in the Secondary Schools of Aurora. Araullo University.

Appendix A

APPENDIX I

DOCUMENT ANALYSIS CHECKLIST

The researcher used the following document analysis checklist items with “Yes” or “No” response after carefully analyzing the necessary documents: minutes of the meeting, PTAs annual plans and accomplishments, financial reports and documents like official letters that PTA required to possess.

Description

MOVs

Yes

NO

1. PTA possess the guideline that consist clearly defined roles and responsibilities

Copy of constitution & By-laws

2. PTA keep information and agendas that are raised in monthly PTAs conference.

Minutes of the meeting

3. PTAs have well-defined programs and activities.

Action plan/Accomplishment report

4. PTA finances were safe kept properly

Passbook in the name of school

Mid-school year and annual financial report

5. PTA members were oriented on their roles and responsibilities

Certificate of appearance and participation

6. PTAs conducted general assembly

Attendance

7. PTAs conducted regular elections

Result of election

Certificate of Recognition given by the principal

8. Parents are informed on the PTAs PPAs

Letters, brochures, newsletter, pictures

9. Parents contribution are reasonable amount determined by BOD

Presented approved in the General Assembly

Appendix B

HRPTA/GPTA ORGANIZATION EVALUATION TOOL

Respondent: ______Parent _______Teacher______ Principal

Name (Optional) ____________________Sex __________________

Title of Activity: ______________Date: ___________________

Direction: Please assess the compliance of the school on PTA election according to the indicators below. Put a tick/check under the appropriate column.

ACTIVITIES

Complied

Not Complied

A. PRE-IMPLEMENTATION

1. The parents were informed on the conduct of HRPTA/GPTA elections

2. Election Commissions (ELECOM) was created a week upon opening of classes.

3. The composition of ELECOM were 4-parents members and 2-parent members.

B. TIME

4. HRPTA was organized within 15 days upon opening of classes.

5. GPTA/BOD was organized within 30 days upon opening of classes.

6. MFPTA was organized within 45 days upon opening of classes.

7. DFPTA was organized within 60 days upon opening of classes.

C. Manner of Election

8. HRPTA have direct supervision of the adviser through the supervision of the ELECOM

9. GPTA/BOD came from the elected HRPTA Presidents.

10. No proxy or absentee voting shall be allowed

11. A voter can vote as many as 10 different parent-member candidates and as many as five teacher-members candidate.

12. Only parent shall vote for their 10 parent-representatives to BOD

13. Only homeroom advisers shall vote for their five teacher-representatives to BOD

14. GPTA elections shall be through secret ballots

15. In case of tie, run-off election shall be done

16. Teacher-member hold only the position of secretary

17. School head shall be the adviser of the organization

18. The term of office shall be one year from the date of election.

Evaluated by:Conforme:

________________________________________________________

Monitoring Officer School Head

Appendix C

PTA PROGRAM/ACTIVITY EVALUATION TOOL

Respondent Type: ______ Trainee______ Trainer______ Program Manager

Name (Optional) _______________________Sex __________

PTA Program/Activity Title: __________________Date: ___________________

Direction: Please assess the effectiveness of the program/activity according to the indicators below. Put a tick/check under the appropriate column.

After the conduct of the program/activity, I believe that...

Strongly

Agree

Agree

Disagree

Strongly

Disagree

A. Program/activity management

1. The PTA activity was implemented as planned

2. The PTA activity was manage efficiently

3. The PTA activity was well-organized

B. Attainment of Objectives

4. The PTA program/activity objectives were clearly presented

5. The PTA program/activity objectives was attained

C. Outcomes

6. Parents participated actively in the activity

7. Participant evaluated the activity

8. Accomplishment report on activity was made

9. Verification of accomplishment of activity was done

Please provide your honest response to each of the following questions:

1. What do you consider your most significant learning from the PTA activity?

2. Briefly describe what you have learned and how it will help you with your work?

3. What changes would you suggest to improve similar activities in the future?

4. What further comments do you have?

Appendix D

Brigada Eskwela Monitoring /Evaluation Checklist

NAME OF SCHOOL:

SCHOOL ID:

NAME OF SCHOOL HEAD:

Instructions: Please mark (X)the appropriate column. Be objective as possible.

INDICATORS

YES

NO

REMARKS

1.

Brigada Eskwela volunteers from the following groups were spotted working on the site.

· PTA officers

· Parents

2.

Skills or expertise provided by the volunteers during the Brigada Eskwela week are in the areas of the following

· Carpentry

· Masonry

· Plumbing

· Electrical

· Landscaping/gardening/pruning

· Cleaning

· Painting

· Others:

3.

School received packages of support, as donation to parents in the form of:

· Hardware supplies and materials

· Cleaning materials

· Food for volunteers

· Kits (relative to school safety and disaster preparedness)

· Others:

4.

Are there enough PTA volunteers to do the repair and maintenance works in the school?

5.

Brigada Eskwela theme on school safety and preparedness was given attention.

6.

Do the PTA volunteers have clear understanding of the purpose of the BE program and the task they are expected to do?

7.

How would you rate the overall participation of parents in the implementation of Brigada Eskwela in the school?

5

Outstanding

4

Very Satisfactory

3

Satisfactory

2

Fair

1

Poor

8.

How would you rate the PTA spirit of volunteerism in the school?

5

Outstanding

4

Very Satisfactory

3

Satisfactory

2

Fair

1

Poor

9.

Describe the best practices that you observed in the school.

10.

Commendations/Suggestions/Recommendations:

Accomplished by:

Name of Monitoring Officer

Designation

Date Monitored

Appendix D

DOCUMENTATION ON THE PRESENTATION AND EVALUATION CONDUCTED BY THE DIVISION FEDERATION OF PTA OFFICERS IN THE PROPOSED PTA PROGRAM TEMPLATE (August 21, 2019)

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