school management. hos as manager and leader school in changing environment. with the spurt in...
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SCHOOL MANAGEMENT
HOS AS
MANAGER
AND LEADER
School in changing environment
•
.
With the spurt in changes introduced due to
implementation of RTE Act 2009, vast expansion of
educational and vocational opportunities , expansion of
information and technology, managing schools is a
challenging task.
It involves multipronged approach by the head of the
school as there are varieties of people and there is
need to provide opportunities to all.
WHAT IS MANAGEMENT
• Management is the art of getting things done through and with the people in formally organized groups.
• It is the art of creating an environment in which the people can perform as individuals and yet cooperate towards attainment of goals.
• It involves the utilization of the given resources through the process of planning, organizing, directing and controlling to attain the stated objectives.
CHARACTERISTICS OF MANAGEMENT
Universal Process
Involves several functions like planning, organizing, directing and controlling.
Involves Decision making
Continuous Process
Group Activity
Both Science and Art
,
LEVELS OF MANAGEMENT
• EDUCATION SECRETARY• DIRECTOR• ADDL. DIRECTOR
• DEPUTY DIRECTOR• EDUCATION OFFICER
• PRINCIPAL
TOP LEVEL
MIDDLE LEVEL
LOWER LEVEL
MANAGEMENT PROCESS
PLANNING
ORGANISING
DIRECTING
CONTROLLING
MANAGEMENT PROCESS
PLANNING Setting the objectives Course of action/method to achieve these
objectivesWhat to do?
When to do?
Where to do?
How to do?
MANAGEMENT PROCESS
ORGANIZINGDividing the work into several categories
Allocating the duties
Creating authority and responsibilities network
MANAGEMENT PROCESSDIRECTING“Issuing instructions and ensuring that operations
are carried on as originally planned”SupervisionMotivationLeadershipCommunication
MANAGEMENT PROCESSCONTROLLINGWhether performances of the person matches the objective set
in the plans, Comparing the actual performances with the goal set beforehand.
Steps in Controlling:
Setting the
target
Measuring the
performance
Comparison of
performance with
targets
Finding out
variances/deficie
ncy if any
Locating reasons
for deficiency if any
Taking remedial
action
QUALITY SCHOOL
VISION
A quality school has an atmosphere and infrastructure conducive to learning, where everyone is happy, radiant and beaming. It is a child centred school that facilitates learning and thinking, catering to all round development of the child. It produces ideals citizens with moral and cultural values.
PLANNING
In order to achieve these set objectives the HOS needs to plan the activities
• Annual school Calendar – broad framework or outline schedule of activities to be taken up during the year.
• HOS should frame his/her own calendar of school activities
HOS should frame his/her own schedule for – Utilization of various schemes
Faculty meeting
PTA meeting
Classroom teaching
Checking teachers’ diary/monitors diary
Checking of records eg cash books/service book/VKS funds
Supervision of classroom teaching
Educational tours
ORGANISATION
TIME TABLE• The school timetable is the chart in a
school showing the daily allotment of time among the several subjects, activities and classes.
• It is a mirror that reflects the entire educational program followed in the school.
TYPES OF TIME TABLE
Class wise Time TableTeacher wise Time TableLeave Arrangement Time TableScience Practical Time TableLibrary Time TableRemedial Period Time Table
TIME MANAGEMENT
PRIORITIZ
E
ORGANIZE
PERFORM
PUT FIRST THINGS FIRST
TIME MANAGEMENT MATRIX
URGENT NOT URGENTIM
PO
RTA
NT
NO
T
IMP
OR
TAN
T
I CRISIS DRIVEN PROJECTS
II RELATIONSHIP BUILDING PROJECTS
III SOME MAIL SOME REPORT
IV TIME WASTING CALLS
DELEGATION –KEY TO SUCCESS
Delegation of Authority means assigning work to others and giving them authority to do it.
ELEMENTS OF DELEGATION• Assigning Duty/Work• Granting of Authority• Creating Accountability
DIRECTION
SUPERVISIONMOTIVATIONLEADERSHIPCOMMUNICATION
SUPERVISION
PunctualityMorning assembly Online attendanceClassroom teaching Science lab, Library etc. Sports activitiesCultural Activities- Zonal competition, Population Education/Science Fair Routine Officer work – cash book, Service book, ACP, Pension cases, Leave records etc.
Utilization of Funds (Plan/Non Plan)ScholarshipUtilization of VKS fundsImprovement of School LibraryEducational Tour
MOTIVATION
• Motivation is the process by which employees are inspired to work for the achievement of organisational objectives.
• Motivation increases the efficiency and helps to achieve goals.
LEADERSHIP
• Leadership is the process of influencing subordinates towards
achievement of common goals • Leadership guides, directs and motivates
subordinates
LEADERSHIP STYLES High supportive and Low Directive Behaviour
Low supportive and Low Directive Behaviour
Low supportive and High Directive Behaviour
High supportive and High Directive Behaviour
Participating Consulting
Delegation Telling
High
Low High
SU
PP
OR
TIV
E B
EH
AV
IOU
R
DIRECTIVE BEHAVIOUR
COMMUNICATION
Communication is exchange of facts, ideas, opinions by two or more persons
PURPOSE OF COMMUNICATION To send information To create understanding
COMMUNICATION Arranging
Staff meeting PTA meetingVKS
Attending EO/DDE meetings
CommunicatingThough MISTime bound replies to queries and supply of information to
Higher Authorities.
Role of the Principal reach the school on time
attend the morning assembly regularly and supervise discipline, uniform, and late comers
Plan the schedule of morning assembly
Ensure conducting the following: a) Value education b) Yoga and Laughter therapy c) Celebration of important events and days d) Imparting Life skills through activities such as role plays, story telling e) address the students and staff at least twice a week in the assembly f) Interaction with students by HOS, teachers, guests, PTA/VKS members
Follow HOUSE SYSTEM to ensure punctuality and discipline
Role of the Principal
mark the staff and students’ attendance on line within half an hour of commencing of school.
assign teachers for arrangement period for teachers on leave
ensure that the school has sufficient number of bulletin boards with useful information and inspiring ideas about great personalities or environment – related issue
Role of the Principal
take 12 teaching periods per week
ensure that unit tests and weekly tests are conducted as per schedule
Further ensure tests are checked on time and feedback is given to students for improvement of their performance
arrange for remedial classes for weak students
hold open day (parent- teachers meeting), twice a session
ensure that faculty meetings are held every
month and positive interaction among the staff takes place
Role of the Principal
ensure that teachers actually use the TLM money effectively to develop the teaching-learning materials
Implementation of CCE in true spirit– planning activities for FA1, FA2, FA3 and FA4 with the teachers
Maintaining proper records for inspection by CBSE Ensure timely distribution of textbooks, support material supplied by the Department and CBSE
Ensure proper practice from Mental Maths books
Role of the Principal
Conduct Co curricular activities as per the school calendar, hold various competitions: observe special days of national and international importance and ensure maximum participation of students
Organize sports and games activities, ensuring availability of sports material in school to encourage participation by each & every student in at least two sports events
Ensure excellent preparation of students participating in inter school events
The Right to information Act, 2005
Role of principal
All the HOS of the govt. schools have been designated Assistant
Public Information Officer(APIO) for receiving the RTIs pertaining to
their school.
All RTIs thus received must be addressed and replied to
within stipulated time.
RECORDS TO BE MAINTAINED BY THE HOS
Admission record
Students attendance record
Teacher’s attendance record
Leave records
Budget allocation, sanction issued and expenditure incurred
Records of disbursements made to students on account of scholarships, uniform, books and all other incentives given under any scheme
Copies of circulars/notifications/orders received from Directorate of education and other department from time to time
Linguistic Minorities register
Expenditure on Educational Tours, Mid day Meals, VKS/ SMC, Sanitation and CEP Heads
RECORDS TO BE MAINTAINED BY THE HOS(cont.)
Various registers likeInspection registerVisitor registerMovement registerComplaint register
All The above mentioned documents/registers can be useful and facilitate HOS for addressing queries under RTI.
Common Concerns and
Suggested Solutions
Reach the school 15 minutes before the school starts.
On seeing the Principal present, most of the staff will start coming punctually.
The remaining will improve once various mechanisms set in the school system are implemented.
To improve punctuality
TO IMPROVE RESULTS
Regular supervision of the classroom teaching
Result analysis of SA 1 and SA 2
Result analysis of regular as well as guest teachers
Identification of weak students
Arrangement of zero periods for them
Action plan by the teachers and regular follow up
Practice from support material provided by the department and CBSE
Strict supervision.
Attendance in first and eighth period.
Action against defaulters.
Co-operation from parents.
Improving the ambience of the school and providing good academic environment.
Organizing educational trips to sustain the interest of the students.
Allocating important duties to the students.
To Curtail Truancy
Personal attention to all aspects of the school
Encourage co-operative learning.
Stress on Team building
Focus on Time Management
Ensure optimum utilization of human , financial and material resources
Parents should be involved in improving the performance of their wards and counseled to provide a supporting environment at home
Essential Do’s for all Heads of Schools
Our aim in life is not to
get ahead of others. But
to get ahead of ourselves,
to outstrip yesterday by
our today, to do our work
with more force than ever
before.”.
Thank You