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Top-performing urban school district in Florida

School Improvement Plan TrainingCIMS: Continuous Improvement Management System

School District of Palm Beach County 2015-2016

Welcome…

LINK TO POWERPOINT: http://www.palmbeachschools.org/schoolimprovement/ProfessionalDevelopment.asp

Today’s Agenda• Introductions• School Improvement Plan Online Template Overview• Template – Process Overview• Next Steps• Problem Solving – (optional participation)

• Step “Zero” (Targeting the data)• Writing an If…Then…Goal Statement• Opening SIP and Using Remaining Time to Navigate in

CIMS

ProcessOverview

Time to Play

Who Completes a SIP?

•All PBCSD Public Schools•Priority, Focus and Virtual Schools•Priority and Focus Charter Schools•Charter Schools (when stated incharter)•Title 1 Schools

School Improvement Plan: FY16 Online Template

• No changes in content requirements

• Some enhancements are added to the home page and Step Zero

• All content and problem solving entries from 2014-15, templates roll forward into the new plan.

CIMS = The Business Plan for Schools

Gaining AccessCIMS Website: www.floridacims.org

UserLogin

Initial password was “siponline”.

Create individual passwords upon logging into the

system.

http://www.floridacims.org/

Two Types of Dashboards

User Dashboard

School Improvement PlanDashboard

November 17, 2015

• Leadership Team• Literacy Team• School Advisory Council

Clean Up Access Permissions

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Providing Access to Staff

Principals and Level 2 Users manage users and add new

users

Current Level 1 and Level 2 User Access Rights

Level 0 – Deleting UsersLevel 1 – Editing rightsLevel 2 – Editing rights, add tracking events, reopen the plan, and manage users

Read Only accessmay be used for

some Level 1 users

Tracking Events

*Can Track allows user to:• Forward the SIP for Review• Request Edits• Receive Feedback• Reopen the Plan• *be cautious with this access right

Presenter

Presentation Notes

Any user with tracking rights has the ability to reopen a plan by clicking the Request Edits button. As per Lindsay on July 20th

Openinga New Plan for FY16

GATHER YOUR RESOURCESBefore you begin to review and update the plan…

Resources• New EDW SIP Online - Master Report –

RXOOA0197New EDW

• Toolkit: Guidance Support Documents• CIMS Login Guide• User Management Guide• Learning Path to CIMS

• Links to Other Guidance Documents

FDOE

• SIP Guidance Document• Links to Content Support Information

• Federal Programs/Title 1 • Best Practices for Inclusion Education

(BPIE) Assessment

District’s SchoolImprovement

Website

SIP Online 2016 - Master Report - RXOOA0197

Aligns to the SIP Online Template


Active links to SIP Guidance DocumentSchool District of Palm Beach County School Improvement Plan Guidance Document

This is a guidance document with suggested narrative samples for schools in The School District of Palm Beach County

All responses in Part I should be drafted specifically in reference to the current situation at the school. The information gathered in Part I is intended to inform the review of data indicators for goal development in Part II and provide a foundation for identifying resources and barriers during Part III.

Suggested responses are indicated below in RED. Must include Highlighted responses indicated below. Part I: Current School Status A. Supportive Environment

1. School Mission and Vision a. Provide the school’s mission statement.

School’s statement should align to the District’s mission. District’s Mission Statement: The School District of Palm Beach County is committed to providing a world-class education with excellence and equity to empower each student to reach his or her highest potential with the most effective staff to foster the knowledge, skills, and ethics required for responsible citizenship and productive careers.

b. Provide the school’s vision statement.

School’s statement should align to the District’s vision. District’s Vision Statement: The School District of Palm Beach County envisions a dynamic collaborative multi-cultural community where education and lifelong learning are valued and supported, and all learners reach their highest potential and succeed in the global economy.

2. School Environment Suggested response throughout section I.A.2: Schools must include reference to Single School Culture and appreciation for multicultural diversity, in the appropriate areas, as required by School Board Policy 2.09. It is recommended that each school describe how it addresses the three parts of Single School Culture, Academics, Behavior, and Climate throughout section I.A.2. Single School Culture is the district’s belief system and practices regarding academics, behavior, and climate.


Active links to data (not available through online template)


Directs to Individual School Actions

CIMS Online Resources

Navigational Guides Located on CIMSActive Links

https://www.floridacims.org

EDITING THE PLAN

Online Plan Navigation

SIX Sections

NARRATIVE SECTION

DATA ANALYSIS SECTION

GOAL SETTING SECTION

POPULATED BY INFORMATION FROM PROBLEM SOLVING SECTION

Current School Status:FIVE (5) Essentialshttp://uchicagoimpact.org/5essentials

5 Essentials are:• Based on over 20 years of research

by University of Chicago.• Developed on the organization

factors that matter most for improvement in schools.

• Aligned to the Marzano System used in PBC.

Successful schools are strong in at least three (3) of the Essentials.

Overview of Plan Format

Where you are NOW

Where you are GOING

FOUR (4) KEY CONSIDERATIONS TO INCLUDE IN THE PLAN

When working on the plan…

The School District of Palm Beach County is committed to providing a world-class education with excellence and equity to empower each student to reach his or her highest potential with the most effective staff to foster the knowledge, skills, and ethics required for responsible citizenship and productive careers.

The School District of Palm Beach County envisions a dynamic collaborative multi-cultural community where education and lifelong learning are valued and supported, and all learners reach their highest potential and succeed in the global economy.

Annually review and communicate to stakeholders!

Schools align their ownmission and visionstatements to the

District’s.

Our school will infuse the content required byFlorida Statute 1003.42(2) and S.B. Policy 2.09 (8)(b), as applicable to appropriate gradelevels, including but not limited to:• History of Holocaust• History of Africans and African Americans• Hispanic Contributions• Women’s Contributions• Sacrifices of Veterans

Schools must includeinformation regarding

S.B. Policy2.09 (8)(b).

Recommended location is in Section I.A.2.a as a

part of the overall response.

Schools must provide a description of how theschool integrates Single School Culture (thedistrict-wide belief system about ACADEMICS,

CULTURE, and BEHAVIOR)and appreciation for multicultural diversity throughout section I.A.2.

Single School Culture © is

a way of organizing and running a school. It begins with shared norms, beliefs,

values, and goals and results in agreed upon processes

and procedures that produce consistency in practice. It is

not a program.

Current School StatusEffective

LeadershipSchool Advisory

Council MembershipDuties

Compliance of School Advisory Membership – RXooA05214 Categories of Compliance

EthnicityRaceNon-district EmployeesMinimally - One Representative

Elementary School

Secondary School

EDW Support Resources

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NEEDS ASSESSMENT (STEP ZERO)

Needs Assessment Section

STRATEGIC GOAL Section Populated from PROBLEM SOLVING SECTION

PORTFOLIO SELECTIONOptional Section

Purpose of Step Zero: Data Visualization

Pinpointing Opportunity for Growth

Where is the Greatest Opportunity for Growth?

Look at:Data Trends

Were there any points left on the table?

Perf

orm

ance

Com

pare

d to

the

Sam

e G

rade

Lev

el T

ype

Sch

ools

In th

e S

tate

Growth Compared to the Same Grade Level Type Schools in the State

Save Table to a Portfolio

That we are missing opportunities in the Reading Gains cell.

Why intensive strategies were not working?

Reading Lowest 25%

Unearned Reading Graphs

To Share…

Student performance is declining in READING

WHY - is there a problem with student performance in Reading?There are too many interruptions to classroom instruction.



WHY - are there interruptions to classroom instruction?Student behavior inhibits consistent quality classroom instruction.




WHY - does student behavior inhibit classroom instruction?Lack in understanding for and consistency in using discipline policies and School-wide expectations and procedures among teachers and students?





WHY - is there a lack in understanding for and consistency in using discipline policies and School-wide expectations and procedures among teachers and students?

There is no buy-in for consistent use of a school-wide discipline policy with expectations/procedures and a monitoring system.





WHY - is there a lack in understanding for and consistency in using discipline policies and School-wide expectations and procedures among teachers and students?

There is no buy-in for consistent use of a school-wide discipline policy with expectations/procedures and a monitoring system.

IF we establish and use a school-wide discipline policy (with uniform expectations, procedures and a monitoring system), THEN we will impact instructional time which will increase student performance.

GOALS1. IF…. THEN Goal Statements

If we…Accomplish our strategic goal (1a in the SIP)

Then we will…Reach our goals or targets (percentile or percentage indicated in 1b pull-down menu)

2. 2-3 Goals

Sample If…Then…Goal Statements• If teachers incorporate research-based successful strategies

into their practice, then student learning will increase.

• If we build strong relationships with our stakeholders (families and community), then we will increase student performance.

• We will create an environment where students and adults are mutually respected which will increase student learning

Goal Formulation Check• Is the goal causal?• Will our goal make teaching better?• Can we measure progress toward our goal?• Could our goal have an impact on multiple

grades and subjects?


My School ELA/Reading Gains* 65.0*

*Use current Reading Gains rate or Winter Diagnostic (Local Assessment) scores to get a baseline to determine the 2015-2016 Target

Indicators

Remaining Sections:

POPULATED BY INFORMATION FROM PROBLEM SOLVING SECTION

NEXT STEPS

• Timeline• Collaboration:

• Content Support• Team Input

• Approval• School Advisory Council Approval• Communication Plan

• Staff• Parents

Timeline• School Improvement Plan (SIP) Timeline (Reflected in Calendar)

School Improvement Plan (SIP) TimelineReflected in Calendar

• Priority/Focus and Virtual schools submit draft SIP

September 15,2015

• All schools:1. Online Review Process, which

includes initial submission of SAC approved SIP

2. SDPBC form #2248 with supportingdocumentation (School Improvement Plan Checklist)

October 9,2015

Tracking and Documentation Found on: SDPBC Form 2248 SIP Checklist

Check List and Sign-off Page (aligned to SIP) Information and Directional Page

Tracking

Documentation

Directions on Back of SDPBC Form 2248 SIP Checklist

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SIP and begin the tracking and

review process no later than

October 9, 2015

Schools submit

Add Tracking Event

Tracking Process

1. Schools select contact from pull-down menu

2. Contact may request edits/returns to schools

3. Plan will need to be reopened to make edits

4. Cycle begins again until all required edits are accepted by content support staff.

Suggestions for improvement may be included in the note section.

October 9–19,2015

• Area/Assistant Superintendents and the Division of Educational Alternatives and Interventions submit SDPBC eForm #2250 (School Improvement Plan Confirmation Receipt)

October 19,2015

School Improvement Plan (SIP) TimelineReflected in Calendar

• SIP review and approval through Florida Bureau of School Improvement Tracking System• Through Various Offices

Timeline Reflected in Calendar

• District ReviewOctober 19-30,2015

• District Submits SACApproved SIPs to the School Board for Approval

November 17,2015

Timeline Reflected in Calendar

December 15,2015 • District submits SAC approved

SIPs through the FBSI onlinesystemElements of the

Problem Solving Section will become permanent after FBSI submission

date.

Who Completes the Mid-year Reflection?•All PBCSD Public Schools•Priority, Focus and Virtual Schools•Priority and Focus Charter Schools•Charter Schools (when stated in charter)•Title 1 Schools

Mid-year Reflection is Accessed in CIMS

School Advisory Council (SAC) Input:• Assist in the preparation and evaluation of the School

Improvement Plan (SIP)• Vote to approve the SIP• Recommend and approve expenditures of the School

Improvement Funds to meet school improvement goals• Adhere to Sunshine Law

Faculty, Staff, Parents and Community• Present/share SIP with school stakeholders

SDPBC School Board Policy 2.09FL State Statute 286.011 (Sunshine Law)

School Content Support

• School Transformation Support• Federal/State Programs Support• Charter School Support• Alternative School Support• School-wide Positive Support and Classroom Management • Florida Inclusion Network - Best Practices for Inclusion

Education• Area Office Support

Plus/Delta

• Plus – Something new I learned from this training.

• Delta –– Something about School Improvement that I would like to

know more about.– OR– Something about the School Improvement Training that I

would like included for next year.

Cheryl Baker, Manager561-434-8792, [email protected]

Kathleen Black, Specialist561-357-7667, [email protected]

Paul Houchens, Director561-434-8780, [email protected]


Next Session is Optional•Problem Solving –

•Step “Zero” (Targeting the data)•Writing an If…Then…Goal Statement•Opening SIP and Using Remaining Time to Navigate in CIMS


…Sign into CIMSContinuous Improvement Management System

School District of Palm Beach County 2015-2016LINK TO POWERPOINT: http://www.palmbeachschools.org/schoolimprovement/ProfessionalDevelopment.asp

1. Through the School Improvement Website: School District of Palm Beach County>>School Improvement>>Link in center of pagehttp://www.palmbeachschools.org/schoolimprovement/index.asp

OR

2. Directly at: www.floridacims.org

Purpose of Step Zero: Data Visualization

Pinpointing Opportunity for Growth

Where is the Greatest Opportunity for Growth?

Look at:Data Trends

Were there any points left on the table?


That we are missing opportunities in the lowest 25% Reading Gains cell.

What intensive strategies were in place for this group of students?

Reading Lowest 25%

Unearned Reading Graphs

Perf

orm

ance

Com

pare

d to

the

Sam

e G

rade

Lev

el T

ype

Sch

ools

In th

e S

tate

Growth Compared to the Same Grade Level Type Schools in the State


That we dropped in growth and performance for the Reading Gains cell

What students went down a level or stayed the same?

Reading Gains

Academic Plot

Percent vs. Percentile

• Percent– How you did compared to the standard

• Percentile– How you did compared to other schools.


Questions

Plus/Delta

• Plus – Something new I learned from this training.

• Delta –– Something about School Improvement that I would like to

know more about.– OR– Something about the School Improvement Training that I

would like included for next year.

9

Goal

F D C BA

Percentage

90%

80%

70%

60%

50%

40%

30%

20%

10%

0%

100%

1 2 3 4 5 6 7

Students8 9 10 11

78%

62%

75%

59%

81%

41%

73%

61%

35%

23%

D F F F

58%

F CFCTest

Sco

res

D C B

Students Percentile Rank

23%35%

41%

58% 59% 61% 62%73% 75% 78% 81%

8 7 4 9 11 6 2 5 10

Student Number1 3

P=Total number of data points = 11

Scores lower than yours = 5

5

45th PercentileX 100 =

You don’t have to run faster than the bear….

You just have to run faster than the guy next to you.

Jim Butcher