school district of osceola county facilities, planning, maintenance & construction

1

School District of Osceola County

Facilities, Planning, Maintenance & Construction

Monthly Update – February 2008

Construction Workshop26 February 2008

2

Report Contents1. Planning Services Division Update

Developments of Regional Impact Concurrency Long Range Planning Committee

2. Permitting Services Division Update Activity Report – Permits, Inspections, C.O.’s Administrative Issues

3. Design and Construction Services Division Update Goals Capital Outlay Planned Projects Update New Schools in Development Update Major Projects Highlight Reports Request for Services (RFQ/RFP/Bid update) Tax Savings Summary – New Schools Working Issues

4. Maintenance General Update

3

Planning Developments of Regional Impact (DRI)

1. Lake Toho DRI’s – includes Anthem Park, Toho Preserve, Tohoqua, Edgewater, Bella Tara, Friars Cove, and Green Island.

Projects consist of approx. 38,000 residential units resulting in a projected need for 11 elementary, 3 middle, and 3 high schools.

Staff meeting regularly with Lake Toho Assoc. consultants to discuss school siting and development order language and timing of residential development and school construction.

First of Toho DRI Group projects; Toho Preserve DRI was heard on January 24th by the Planning Commission.

2. Westside DRI – Located along Westside Blvd. Acquisition of property for Middle School “CC” was completed in

December. Anticipated opening - August 2010.

3. Stoneybrook South DRI – located west of Champions Gate DRI. Staff working with developer to determine viability of proposed

school site, finalize acquisition, and determine timing for development and school construction. This project is outside the 5 Year Work Plan.

Road Improvement Status- There is no road access to this site at this time.

4. Plaza Lakes DRI- located Northwest of East Lake Toho. Staff is working with the developer to retain school site. A middle

school site is being considered as the representative is interested in the K-8 concept for the gated community. Anticipated construction start in 3 years.

4

Planning Concurrency

Presentation to the Board on current status of concurrency took place at a special School Board Concurrency Workshop on 2/12/08.

The revised 5 year program work, LOSS, timing of the implementation of CSA and other concurrency issues were discussed.

The Planning Services staff is currently drafting the Concurrency Management System. During March and April the staff will begin testing the system to ensure it is ready for implementation on May 1, 2008.

5

Planning Long Range Planning Committee

This committee is being restructured and will be resuming regular meetings.

6

Permitting – Activity Report

Jan 16 - Feb 12, 2008

YTD Inspections Performed 103 1563 Inspection Hours 103

1578 Certificates of Occupancy 1

130 Certificates of Completion 11

179 Permits Issued 7 177

7

Administrative Issues

Celebration High School Gas Conversion

TECO Gas is in the process of converting Celebration High School from natural to LP gas.

This conversion will be at no cost to the school district.

In comparing like schools Celebration High with Harmony High over a 6 month period LP gas was $3000 less in cost vs. natural gas

Permitting

8

Design & ConstructionGoals

1. Completion/Start of all Capital Outlay Planned Projects within the fiscal year.

Completion/Start of 90% of ’07-’08 projects by June Workshop.

2. Design and start construction for new schools opening in ’08.

Start construction on ES “J” by July ’07. Substantially Complete ES “K” November ’07. Start construction on ES “L” 07/08, pending site acquisition

and approvals, and open August ‘09. Start construction on Sports Authority Conversion end of 3rd

Quarter 07/08, pending resolution on City of Kissimmee conditions and requirements.

3. Implement Management Initiatives. Publish a Process & Procedures Manual; 50% 1st draft copy for

January ’07. Development & implementation of programs to assist in

department operations and project administration.

9

Design & ConstructionCapital Outlay Program Status – ’07-’08

• 79% of the Planned Project Capital Program is either “Completed” or “Started”.

• 55% of “Not Started” Planned Projects are planned and scheduled for the summer break time period.

• Work Plan has been developed organizing delivery methods and bid packages optimizing pricing for the District.

The data provided reflects Capital Outlay amounts based on Board approved budgets for planned projects for renovation, remodeling, and other cyclical renewal projects only.

15%

33%

20%

22%

10% 0%

15 Design

35 Bidding

20 Construction

22 Not Started

10 Complete

0 On Hold

Capital Projects Status- 2007-2008

Project Phase

Summary StatusStarted 70 68.63%Not Started 22 21.57%Complete 10 9.80%On Hold 0 0.00%Cancelled 0 0.00%Total Projects 102 100%

10

Design & ConstructionNew School Development Update

1. Elementary “L” (Poinciana)A. Planning 10/18/07 Scheduled for Planning Commission Approval 10/22/07 Scheduled for Board of County Commission

Approval 11/5/07 Scheduled for Right of Way Vacation Approval 12/18/07 Closed on property

B. Design & Construction 10/16/07 Scheduled for CM bidding of Building Package

(Bids in 11/16/07). 11/15/07 Scheduled submittal of SFWMD permit

application. 12/15/07 Scheduled for CM bidding of Site Package

(Bids in 1/8/08). 1/25/08 Scheduled for CM Re-Bid of Building Package. 3/25/08 Target for GMP approval to the Board. 4/15/08 Possible Construction Start pending receipt

SFWMD permit. 8/18/09 Scheduled for Opening. Comments:

11


2. Elementary “M” (Narcoossee Relief)A. Planning 2/1/08 Preliminary Site Plan utilizing 10 acre property

adjacent to the south. 2/18/08 Conditional Use Application submittal. 4/2/08 Projected TRC Approval. 5/7/08 Projected Planning Commission Approval 6/4/08 Projected Board of County Commission Approval. Comments: Pursuit of acquiring the adjacent north 10 acre parcel has

stopped. Acquisition of the south adjacent 10 acre parcel is active. Conditional Use Application will include the south 10 acre parcel for phased use of temporary portable educational complex.

B. Design & Construction 3/3/08 Projected SFWMD Permit Submittal 4/15/08 Projected Construction Document completion. 4/29/08 Projected CM bidding (Bids in 5/26/08). 6/24/08 Projected for GMP approval to the Board. 7/1/08 Projected Construction Start. 8/18/09 Scheduled for Opening. Comments: Reuse of Osceola Plan elementary prototype at the front of

existing site. Phased construction which includes the renovation of existing classrooms to Middle School requirements and a temporary educational portable complex.

12

Design & ConstructionNew School Development Update3. Middle “CC” (Westside DRI)

A. Planning 11/5/07 Received final approval for the project by the Board of

County Commission. This completes all necessary approvals. Comments: Developer conveyed the property to the SDOC through their

CDD in December 2007. Assessments will be used to fund the site acquisition at no cost to SDOC. Joint Use Agreement needed with Osceola County Parks and Recreation on Shared Park Facilities. Currently the County has not budgeted funds for improvements to the joint use park, beyond SDOC Field Middle School Standards. Comprehensive Development Plan has been approved by Osceola County. Off-site right and left turn lanes required on Goodman Rd. for access.

B. Design & Construction 5/15/08 Projected Construction Document completion. 5/15/08 Projected SFWMD Permit approval. 1/3/10 Projected School Opening, pending design and permit

approvals. SDOC has engaged the CM to evaluate and report recommendations on possibilities of goal to move up opening to August ’09.

Comments: SDOC has engaged the CM to evaluate and report recommendations on possibilities of goal to move up opening to August ’09. Reuse of Osceola Plan elementary prototype at the front with core design adaptations for a Middle School along with a separate Gym/Classroom wing. Topography of site requires retaining system and/or adaptation of “basement type” structure.

13


4. Sports Authority Conversion (Alternative Programs)A. Planning 11/13/07 Received final City Commission Approval for

Project. This completes all necessary approvals. Comments: Confirmation/clarification of elements of restrictive

covenants needed for Interlocal Agreement. Staff will continue to work to provide City staff with courtesy copies of construction plans.

B. Design & Construction 10/25/07 Scheduled for Construction Document completion. 11/2/07 Scheduled for CM bidding (Bids in 11/27/07). 1/29/08 Projected for GMP approval to the Board. 2/1/08 Projected Construction Start. 1/3/09 School available for Opening. Comments: Conversion of existing retail building to an Alternative

Education Center. 2nd floor structure will be constructed.

14

Design & ConstructionProject Highlight – Elementary K

Project Name: Elementary K As of: 2/22/2008 10:45

ScheduleDate of Commencement or Notice to Proceed 11/13/2006Contract Substantial Completion Date: 11/15/2007Approved Time Extensions (work days): 0Projected Substantial Completion Date: 11/21/2007Projected Final Completion Date: 12/13/2007

FinancialOriginal GMP Contract Amount: 15,001,617.00$

Change Orders:1 CO#1 (1,810,337.96)$ 2 CO#2 71,031.84$ 3 CO#3 196,102.81$ 4 CO#4 (1,439,725.17)$ 5 CO#5 18,810.26$ 6 CO#6 87,986.49$

Subtotal (2,876,131.73)$

Contingency Transfer Authorizations:Beginning Contingency 150,000.00$

1 CTA #1 (35,906.00)$ 2 CTA#2 (111,632.43)$

Contingency Balance 2,461.57$

Revised GMP Contract Amount: 12,125,485.27$

Value of Completed Payments: 11,516,872.51$

Percent Complete based on Completed Payments: 95%

Notes:1

2

Expect Final Closeout documents, retainage release, and CM project incentive documentsat March Board Meeting.

Projected Design/Construction costs vs. construction budget indicates a savings ofapproximately $800,000.

15


16


17

Design & ConstructionProject Highlight – High School EEE

Project Name: High School EEE As of: 2/22/2008 15:17

ScheduleDate of Commencement or Notice to Proceed 11/2/2005Contract Substantial Completion Date: 7/1/2007Approved Time Extensions (work days): 0Substantial Completion Date Achieved: 7/2/2007Projected Final Completion Date: 12/15/2007


Change Orders:CO#1 (9,306,941.51)$ CO#2 56,970.00$ CO #3 486,886.00$ CO #4 748,503.00$ CO #5 121,064.75$ CO #6 129,147.52$ CO #7 83,913.00$ CO #8 198,074.00$ CO #9 (Pending Board Approval 2/26/08) (1,406,358.28)$ CO #10 (Pending Board Approval 2/26/08) (119,557.00)$ Subtotal (9,008,298.52)$

Contingency Transfer Authorizations:Beginning Contingency 278,887.00$ CTA#1 (29,417.00)$ CTA#2 48,300.00$ CTA#3 10,257.68$ CTA#4 6,590.91$ CTA#5 37,483.00$ CTA#6 20,129.00$ CTA#7 72,461.00$ CTA#8 33,672.00$ Return of remaining Contingency on CO#10 79,410.41$ Current Contingency Balance -$


Value of Completed Payments: 35,904,693.54$


Notes:1

2 Projected Design/Construction Costs vs. Construction Budget indicates a savings of approximately $1,500,000.

The Architect/Engineer and Design Consultants' punch lists have been completed and accepted. The Certificate of Substantial Completion, Certificate of Final Inspection, and project closeout are presented for approval.

18


19


20

Design & ConstructionProject Highlight – Elementary J

Project Name: Elementary "J" As of: 2/22/2008 15:16

ScheduleDate of Commencement or Notice to Proceed 6/27/2007Contract Substantial Completion Date: 6/2/2008Approved Time Extensions (work days): 0Projected Substantial Completion Date: 6/2/2008Projected Final Completion Date: 8/1/2008


Change Orders:CO#1 426,000.00$ CO#2 (1,023,972.99)$ Subtotal (597,972.99)$

Contingency Transfer Authorizations:Beginning Contingency 150,000.00$ Contingency Balance 150,000.00$

Revised GMP Contract Amount: $12,902,027.01

Value of Completed Payments: $3,595,321.27


Notes:1

2

3

4

5

6

Erectionof roof joist completedandinstallationof highlevel metal sub-deck 98%completed, low levelcompleted. Due to rain storms and high wind, roof dry-in moved to second week of March.

Layout and installation of 1st floor rough-ins for HVAC, Plumbing, and Electrical are in progress onthe first floor. HVAC 50%, Plumbing 80%, Electrical 60%.

Expect site related change requests for moving backflow preventer and new kindergarten play areamasonry walls. Harmony developer has indicated willingness to reimburse SDOC 50% of these costs.

Exterior paintinghascommenced. Primer coatwasappliedfirstweek of February. Finishcolor(s) mock-up are under review by Design Professionals.

First floor wall framing in progress 90% completed. Final plumb & bracing in progress which includesseting door jambs and windows. Drywall placed at upper level areas of rated corridors only.

Expect change request for additional site scope items required by County review process of approximately $55,000 for additional pavement, striping, signage, and additional sidewalk along Cupseed Lane.

21


22


23

Design & ConstructionProject Highlight – Sports Authority Conversion

Project Name: Sports Authority Conversion As of: 2/22/2008 14:41

ScheduleDate of Commencement or Notice to Proceed 2/1/2008Contract Substantial Completion Date: 10/15/2008Approved Time Extensions (work days): 0Projected Final Completion Date: 12/15/2008


Change Orders:CO#1 -$ Subtotal -$

Contingency Transfer Authorizations:Beginning Contingency 150,000.00$ CTA#1 -$ Current Contingency Balance 150,000.00$


Value of Completed Payments: -$


Notes:1 CM Mobilized on site and began demolition work on 2/17/2008.

24

Design & Construction Request for Services

1. Solicitations under development – to Purchasing February/March 2008 CM at Risk for the Comprehensive Renovation at Osceola High School CM at Risk for the Comprehensive Renovation at St. Cloud High School Design Build for Classroom Additions at 4 Schools ( HE, HTE, PHE, & MCE) Flooring RFP Project Management Software Solution Geotechnical & Materials Testing Services for 6 Projects (PHS, MCE-2, PHE,

M, & N) HVAC Test and Balance Services for 6 Projects (PHS, MCE-2, PHE, M, & N)

2. Advertised Solicitations –February 2008 A/E Services for the Comprehensive Renovation at Osceola High School A/E Services for the Comprehensive Renovation at St. Cloud High School CM Services for the New Auditorium Building at Poinciana High School CM @ Risk for the OCSA HVAC Project CM @ Risk for Elementary School M and Elementary School N

3. Solicitations Under Review/Selection Process A/E Design Services for Various Construction Projects at Mill Creek

Elementary CM Services for Various Construction Projects at Mill Creek Elementary Consultant Services for Roofing and Building Envelope Investigation including

Design Development and Construction Administration

25

Design & Construction Owner Direct Purchase Program

Tax Savings Summary – New SchoolsA B C D E F

Facility Purchase Orders Estimated Tax

Savings Paid To Date Accumulated Tax

Savings P.O.'s reconciled

to GMPTax Savings

reconciled to GMP

High School EEE 11,299,536$ 681,523$ 10,713,300$ 661,539$ 10,713,300$ 900,000$

Elementary I 4,012,812$ 243,037$ 3,704,456$ 223,791$ 4,012,812$ 236,722$

Elementary J 3,095,890$ 187,403$ 1,156,177$ 69,871$ 1,023,973$ 150,000$

Elementary K 3,230,418$ 195,475$ 3,147,411$ 190,496$ 3,147,411$ 190,496$

Elementary L -$ -$ -$ -$ -$ -$

Sports Authority -$ -$ -$ -$ -$ -$

Middle School CC -$ -$ -$ -$ -$ -$

Totals: 21,638,657$ 1,307,439$ 18,721,344$ 1,145,697$

Report Legend:

A- Total Current Owner Direct Purchase Orders per facility.

B- Total Tax Savings estimated based on face value of Purchase Order.

C- Amount of Purchase Order paid through the end of the month.

D- Amount of Tax Savings accumulated based on C.

E- Amount of Purchase Orders that have been deducted via Change Order to the GMP.

F- Amount of Tax Savings that have been accounted/deducted in the GMP.

26

Design & ConstructionWorking Issues – Information items to be presented and discussed with the Board.

1. OCSA Auditorium Roof – contractor default

2. Celebration High School Close Out

3. GLE Architects mediation regarding additional fees

27


1. OCSA Auditorium Roof – contractor default

Final decision/response from Contractor/Manufacturer indicates that complete replacement of deficient work will be completed at no cost to SDOC. SDOC attorneys will coordinate letter agreement with General Works to memorialize resolution.

2. Celebration High School Closeout

Schenkel has produced design drawings for the investigative demolition and replacement of concrete; and the new canopy, at the courtyard between auditorium and cafeteria. Work began during Winter break with the replacement of uncovered damaged, roof drainage piping in the courtyard. Design of additional courtyard drainage for proposed new canopy complete by 1/29/08. New canopy extension lead time delivery will drive the completion which is projected to be 12 weeks.

28


Celebration High School Closeout

Football field drainage options will be discussed with the Board, and are based on soil report and recommendations by Soils Engineer and Civil Engineer.

$100,000 of the $150,000 retainage has been released to Centex. Upon completion of the investigative and corrective work at the courtyard, Facilities will evaluate and recommend on the release of the remaining amount.

29


3. GLE Architects mediation regarding additional fees:

SDOC Facilities and District Attorney have attended mediation meetings with GLE Architects and a mediated settlement was reached. SDOC will pay $25,000, of the $65,000 additional services claim to GLE, for full and complete closure to GLE claim.

30

End of Presentation

school district of osceola county facilities, planning, maintenance & construction

Documents

school construction

school siting

middle school site

planning services staff

middle school cc

toho dri group projects

planning commission

westside dri