school district no. 48 (sea to sky)...nov 17, 2015 · c) media articles 25-26 3. correspondence -...

SCHOOL DISTRICT NO. 48 (SEA TO SKY)

BOARD MEETING NO. 914 AGENDA October 11, 2017 17-10-11 BM-OWhistler Secondary School Whistler, BC Time: 6:00 pm

We would like to acknowledge that we are on the shared traditional territories of the Skwxwú7mesh and Lil’wat Nations”.

Page

1. AGENDA 1-3Recommendation: “THAT the agenda of this meeting be approved.”

2. MINUTES 4-9Recommendation: “THAT the minutes of the Board Meeting held on

September 13, 2017 be adopted.”

Recommendation: “THAT the SUMMARY minutes of the In-Camera Board Meeting held on August 30, 2017 be accepted.”

3. ANNOUNCEMENTSA. Chairperson’s RemarksB. Trustee RemarksC. Superintendent’s RemarksD. Secretary – Treasurer’s Remarks

4. RECEIVING DELEGATIONS - nil

5. STUDENT/STAFF PRESENTATIONSA. Student PresentationB. Staff Presentation

6. TRUSTEE ITEMS - nil

7. BOARD COMMITTEESA. Finance Committee – Ian Kent

1. Minutes 10-11Recommendation: “THAT the minutes of the Finance

Committee meeting held on September 13, 2017 be accepted.”

2. Reports

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B. Committee of the Whole – Rick Price1. Minutes 12-14

Recommendation: “THAT the minutes of the Committee of theWhole meeting held on September 13, 2017 be accepted.”

C. Policy Committee – Laura Godfrey1. Minutes 15-16

Recommendation: “THAT the minutes of the Policy Committeemeeting held on September 13, 2017 be accepted.”

2. Reports

D. Public Relations Committee – Chris Vernon-Jarvis1. Minutes 17-18

Recommendation: “THAT the minutes of the Public RelationsCommittee meeting held on May 10, 2017 be accepted”.

2. Reports

E. Facilities & Services Committee – Chris Vernon-Jarvis1. Minutes 19

Recommendation: “THAT the minutes of the Facilities &Services Committee meeting held on May 10, 2017 be accepted”.

2. Reports

8. GENERALA. Business Arising

B. Information Items1. CSL Pilot Project Update – P. Lorette2. Enrollment Report – J. Langlois 20 2. Attachments

a) Field Trips 21-22b) School Grant Applications 23-24c) Media Articles 25-26

3. Correspondence - nil

C. Items for Discussion1. Policy Impact Responses: 903.7 Dogs on School District Property 27-28

D. Action Items1. Public Sector Executive Compensation Report – S. Somji 29-36

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Recommendation: “THAT the Board of Education approve the Public Sector Executive Compensation report as presented, for submission to PSEC”.

3. Policy 603.2 Field Trips 37-45Recommendation: “THAT the Board of Education approve

amended Policy 603.2 Field Trips, as presented”.

E. Items to be brought out of Camera

F. Bylaws

9. Questions of Clarification from the Public

10. ADJOURNMENTRecommendation: “THAT the meeting be adjourned.

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BOARD MEETING NO. 913 MINUTES September 13, 2017 17-09-13 BM-O

School Board Office Squamish, BC Time: 6:00 pm

Meeting called to order at 6:02pm.

Trustees: Price, Barley, Vernon-Jarvis, Lythe, Godfrey, Westerholm Regrets: Trustee Kent

Staff: Superintendent, Assistant Superintendent, Secretary-Treasurer, Assistant Secretary-Treasurer, Director of Instruction: Technology &

Innovation, Director of Instruction: Learning Services, Administrative & Communications Assistant, Administrative

Assistant to the Secretary-Treasurer.

Trustee Price welcomed meeting attendees.

1. AGENDAMOTION: “THAT the agenda of this meeting be approved.”

MOVED/SECONDED: CARRIED

2. MINUTESMOTION: “THAT the minutes of the Board Meeting held on

August 30, 2017 be adopted.”


MOTION: “THAT the SUMMARY minutes of the In-Camera Board Meetings held June 14th and June 28th, 2017 be adopted.”


3. ANNOUNCEMENTSA. Chairperson’s Remarks

On behalf of the Board of Education, Trustee Price thanked all staff inthe district for their hard work in preparing our schools for a good startto the school year.

B. Trustee Remarks- nil

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C. Superintendent’s Remarks Congratulations to all School District No. 48 (SD48) students and

alumni who travelled to Cairns, Australia to compete in the UCI Mountain Bike World Championships. Howe Sound Secondary (HSS)

student Holden Jones won bronze in the Junior Men’s competition, and HSS Alumni Miranda Miller, won gold in the Elite Women’s category, the first Canadian to win the Elite women’s gold in 27 years. Also

competing were Georgia Astle and Fynn Iles from Whister, and HSS Alumni Sean Fincham and Lee Jackson.

Thank you to Don Ross for working on equity related Sexual Orientation and Gender Identity (SOGI), and utilizing facility funding

grants to create a set of universal washrooms on the first floor in their school.

On their first full day back at school, Myrtle Philip students were harvesting veggies from their new PAC built outdoor classroom.

Thanks to all schools who are for preparing for the Terry Fox Run, many being held on September 29th. Good luck with your fundraising.

Whistler Secondary Students are off to a great start with the following projects and activities:

Grade 8 students in Mme. Campbell and Mme. Pare’s classes collaborated on a problem solving activity to establish teamwork

expectations for their classes.

Online learners are accessing new ideas using technology. Their first assignment was an authentic ‘real world’ project to develop a fundraising dinner and silent auction to help fund a trip to Tofino.

Ms. Morrison’s Science 9 students are using a star assignment to assist students in understanding their learning through

metacognition.

Ms. Cowden’s grade 10 Math students started the year by identifying where they are in their math and setting their own personal goals.

WSS is planning on sending six students to the University of Waterloo Math competition in the Spring of 2018.

Thanks to Katie Konkin, John Gill, and Christian Smith who all recently travelled to China; Katie & John with a delegation representing

school districts SD48/SD64/SD67 to Foshan City, home of our sister district Chancheng, and Christian who travelled to Beijing on an international trip with BCCIE. Student and teacher mobility trips to

France and China to date have been covered by grant funding.

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D. Secretary – Treasurer’s RemarksThe Ministry of Education has issued a directive that water testing for

lead content must be conducted in 1/3 of all schools each year. Fiveschools were tested in the Squamish area and all met federal guidelines

for Canadian drinking water quality.

The September 11th update to the budget outlined by the governmentresults in School District No. 48 saving approximately $330,000 on

MSP premiums, a future reduction in hydro costs, and additional fundsto meet the restored language in the Classroom Enhancement fund.The Carbon Tax will increase by about $7,000, and there will be an

increase to the capital budget for the 2017/2018 school year.

The Ministry also confirmed they will fully fund enrolment growth forthis year, and provide special funding such as the Rural EducationEnhancement Fund, and Student Transportation Fund that School

District No. 48 used for late busses last year.

One of the district busses had a catastrophic engine failure and afteran emergency application to the Ministry of Education, funding wasapproved to purchase a new bus.

4. RECEIVING DELEGATIONS - nil

5. STUDENT/STAFF PRESENTATIONSA. Student Presentation

Don Ross Middle School (DRM) alumni students John Gill, AlexLaviolette, Sukhdeep Sidhu, Trina Fearon presented on their energyconsumption project, steps taken to mitigate energy waste, and their

recommendations to the Facilities & Services Department for improvedcost savings through reducing energy use. The students provided acopy of their report and recommendations to each Board Member.

The group demonstrated how their project used all of the competencies

and provided personal growth through collaboration. They shared theirlearning and how a self-run project was much more interesting, fun,motivational, and gratifying, knowing they were doing something that

could make difference, rather than ‘sitting in math class’. (Alsomentioned was their project partner Claire Thomson, who was unable

to make the meeting).

The students, staff and trustees all thanked Ms. Saenger, Vice-

Principal, Don Ross Middle School, for her support and guidance oftheir project.

B. Staff Presentation - nil

6. TRUSTEE ITEMS – nil

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7. BOARD COMMITTEES

A. Finance Committee1. Minutes

MOTION: “THAT the minutes of the Finance Committee meeting held on June 14, 2017 be accepted.”


2. Reportsa) 2016/2017 Audited Financial Statements

Trustee Price noted that the 2016-2017 Audited FinancialStatements were presented to the entire Board of Education atthe Finance Committee earlier in the day, and therefore did not

need to be presented again.

MOTION: “THAT the Board of Education approve the 2016/2017 Audited Financial Statements as presented.”


B. Committee of the Whole1. Minutes

MOTION: “THAT the minutes of the Committee of the Whole meeting held on August 30, 2017 be accepted.”


C. Policy Committee1. Minutes

MOTION: “THAT the minutes of the Policy Committee meeting held on August 30, 2017 be accepted.”

MOVED/SECONDED CARRIED

2. ReportsTrustee Godfrey reported that Policy 504.13 Physical Restraint and

Seclusion in School Settings received it’s mandatory annual review asrequired by policy. There are no recommended changes at this time.

Revised Policy 405.3 Harassment received Second Reading and staff were directed to send the policy out for impact.

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8. GENERAL

A. Business Arising - nil

B. Information Items 1. Start-up Overview

The Superintendent advised that due to increasing enrolment and

restored language a new division was added at Mamquam Elementary School (MQE) and Spring Creek Community School (SCE) after start up, to aid with any over flow from other schools

that are full.

2. Attachments (provided in the agenda package) a) Field Trips b) Media Articles

3. Correspondence - Nil

C. Items for Discussion - nil

D. Action Items - nil E. Items to be brought out of Camera - nil

F. Bylaws - Nil

9. Questions of Clarification from the Public

10. ADJOURNMENT MOTION: “THAT the meeting be adjourned.


The meeting adjourned at 6:45pm.

_________________________________ __________________________________

Board Chair Secretary-Treasurer

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SCHOOL DISTRICT NO. 48 (SEA TO SKY) Special In Camera Board Meeting SUMMARY MINUTES August 30, 2017 17-08-30 BM-C School Board Office Squamish, BC 12:45PM Record Pursuant to Section 72 (3) of the School Act. The meeting was called to order at 12:54pm. Attendance Trustees: Price, Godfrey, Barley, Lythe, Westerholm Staff: Superintendent, Assistant Superintendent, Director of Human

Resources, Director of Instruction, Learning Services, Administrative Assistant

Regrets: Trustees Kent and Vernon-Jarvis, Secretary-Treasurer A. Matters Discussed: 1. Staffing Matters 2. Business Matters 3. Legal Matters 4. Student Matters B. Decisions Reached: 1. Meeting Agenda & Motion to exclude the public - approved 2. Minutes of Prior Meetings - adopted 3. Summary Minutes to be brought out of Camera – approved 4. Staffing Appointment – approved 5. Agreement in Principle – approved The meeting adjourned at 2:45pm.

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School District No. 48 (Sea to Sky)

FINANCE COMMITTEE MEETING MINUTES

September 13, 2017 17-09-13 FC-O School Board Office Squamish, BC

Time: 1:00pm Meeting called to order at 1:10pm

Attendance:

Trustees: Price, Lythe, Vernon-Jarvis, Barley, Godfrey, Westerholm Regrets: Trustee Kent

Staff: Superintendent, Assistant Superintendent, Secretary-Treasurer, Assistant Secretary-Treasurer, Accounting & Data Manager,

Administrative Assistant Guests: Molly Pearce, Janeen Sam, Office of the Auditor General of British

Columbia 1. AGENDA

MOTION: “THAT the agenda be approved.”


2. MINUTES MOTION: “THAT the minutes of the Finance Committee

meeting held on June 14, 2017 be adopted.”

MOVED/SECONDED CARRIED 3. TRUSTEE ITEMS - Nil

4. PRESENTATIONS A. 2016/2017 Audited Financial Statements

The Assistant Secretary-Treasurer summarized three main items including Tangible Capital Assets, changes in Special Purpose Funds, and the

Operating Fund. He noted that the $1,000,000 surplus included a government grant received late in the school year for Student Learning and school generated funds both contributed to a larger than expected

surplus, and are now both recorded in restricted surplus funds, leaving an actual surplus of approximately $390,000 or about .78% of the district’s budget. The majority of the remaining surplus was attributable to CUPE

staffing positions not filled due to recruiting challenges or absences that weren’t filled immediately.

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Molly Pearce, from the Office of the Auditor Generals of British Columbia then presented their report, noting that the Treasury Board regulation

requires government organizations to use accounting practices that go against Canadian Public Sector Accounting Standards, creating two

misstated items in the financials; net debt and accumulated surplus. She did clarify that School District No. 48 is required to prepare the

statements as presented, therefore the Auditor General’s office must provide a qualified opinion on the financial statements.

MOTION: “THAT the Finance Committee recommends

the Board of Education approve the 2016/2017 Audited Financial Statements as presented.”


5. ADJOURNMENT Recommendation: “THAT the meeting be adjourned.”


The meeting adjourned at 1:40pm.

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COMMITTEE OF THE WHOLE MEETING MINUTES

September 13, 2017 17-09-13 CW-O School Board Office Squamish, BC

Time: 11:15am Attendance

Trustees: Price, Barley, Vernon-Jarvis, Lythe, Godfrey, Westerholm Regrets: Trustee Kent

Staff: Superintendent, Assistant Superintendent, Secretary-Treasurer,

Administrative Assistant

The meeting was called to order at 11:16am.

1. AGENDA MOTION: “THAT the agenda of this meeting be approved.”


2. MINUTES MOTION: “THAT the minutes of the Committee of the Whole

meeting held August 30, 2017 be adopted.”


3. TRUSTEE ITEMS A. BCSTA Update – nil B. BCPSEA Update – nil

4. INFORMATION ITEMS A. Attachments 1. Trustee Calendars/ Upcoming Events

The Superintendent asked if trustees were interested in an Education Session on the various surveys that the district will be conducting. It was decided that a third education session will be set up later in the

year for the Director of Instruction: Learning Services to review a variety of survey’s with the Board.

2. Correspondence - nil 5. DISCUSSION ITEMS:

A. BCSTA Provincial Council Motions The Committee Chair reminded trustees that Provincial Council meets

twice a year, once for Provincial Council, and again at the Annual

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General Meeting. This is an opportunity for the Board to craft motions that trustees may want to send to Provincial Council for consideration.

Trustees & Staff were asked if they had any suggestions for motions. The following three were discussed.

1. Module Training

Staff recommend that the Board consider asking the Ministry of

Education to create standardized modules that would provide teachers with the education required for their specialist positions. This would create consistency throughout the province, and be a

financially responsible response to the current situation, while eliminating costs province wide to individual districts currently doing

this separately.

MOTION:

“THAT the Board of Education recommends that the British Columbia School Trustees Association request THAT the Minister of

Education create and distribute standardized modules of learning and assessment for use by teachers in specialist positions, requiring additional qualifications to satisfy job requirements, as

related to the impact of the restored language”. MOVED/SECONDED CARRIED

Trustee Price requested that the rationale be submitted with the

motions for clarity.

2. School District No. 48 submitted a motion last year requesting exempt

compensation be fully funded moving forward, without response from the Ministry. After discussion it was decided to reiterate last year’s request with the following motion:

“THAT the Board of Education recommends that the British Columbia

School Trustees Association resubmit to the Minister of Education and the Minister of Finance the motion to provide full funding to school districts for the salary increases approved by the Public

Sector Employers Council for exempt and executive staff.”

MOVED/SECONDED CARRIED 3. School District No. 48 would like to see a movement towards new

schools being built sooner, rather than using stacked portables, being the traditional criteria to substantiate need. There appears to be some movement towards a provincial strategy for enrolment and

demographics, and some changes have been demonstrated recently by the capital branch. Trustees agreed that spending money on

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portables until a building is constructed takes away capital funding for more permanent structures.

The board and staff discussed wording for a motion designed to minimize capital funding currently used to fund portables, then

passed the following motion:

“THAT The Board of Education request staff develop a motion for

presentation at Provincial Council, addressing a provincial response to mitigate the need for portables over a capital project.”


6. ADJOURNMENTMOTION: “THAT the meeting be adjourned.”

The meeting adjourned at 11:45am.

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POLICY COMMITTEE MEETING MINUTES September 13, 2017 17-09-13 PC-O

School Board Office Squamish, BC Time: 10:45

Meeting called to order at 11:00am, a quorum being present.

Attendance Trustees: Godfrey, Westerholm, Vernon-Jarvis, Barley (11:11am),

Staff: Superintendent, Assistant Superintendent, Secretary-Treasurer,

Administrative Assistant.

1. AGENDA

MOTION: “THAT the agenda of this meeting be approved.” MOVED/SECONDED: CARRIED

2. MINUTES MOTION : “THAT the minutes of the Policy Committee meeting

held August 30, 2017 be adopted.” MOVED/SECONDED: CARRIED

3. TRUSTEE ITEMS - nil

4. PRESENTATIONS - nil

5. INFORMATION ITEMS

A. Policy 504.13 Physical Restraint and Seclusion in School Settings The Assistant Superintendent advised trustees that this provincial wide

policy requires annual review, which has been conducted. She reported that there have been no reported incidents of restraint or seclusion in the district and staff feel there is no need to make any changes at this time. To

support the policy, staff are taking a proactive approach with ongoing training for Education Assistants, and the Director of Instruction: Learning

Services has become a certified trainer to support this policy.

6. DISCUSSION ITEMS

A. Policy 405.3 Harassment – Second Reading The Superintendent reminded the committee that personal harassment

language vs rights under the Human Rights Code were considered in the re-

writing of this policy and after consultation with a number of lawyers, the

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Schools Protection Program, and review of WorkSafeBC regulations, CUPE, and SSTA Collective Agreements, the Harassment Policy was developed.

Trustee Godfrey asked for hyperlinks to be added to the policy where

outside regulations are referenced. MOTION: “THAT the Policy Committee Recommends the Board

of Education Approve Policy 405.3 Harassment be sent out for Impact”.


7. ACTION ITEMS - nil

8. ADJOURNMENT

MOTION: “THAT the meeting be adjourned.


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PUBLIC RELATIONS COMMITTEE MEETING MINUTES Wednesday, May 10, 2017 17-05-10 PRC-O School Board Office Squamish, BC The meeting was called to order at 10:05 am. In attendance: Trustees: Vernon-Jarvis Staff: Director of Instruction, Technology & Innovation Peter Jory

Vice-Principal Brayden Gordon (via teleconference) Vice-Principal Jody Nelson (via teleconference)

Communications & Administrative Assistant Chloe Scott Regrets: Vice-Principals Saenger, Matheson, and Aldcroft 1. AGENDA MOVED/SECONDED “THAT the agenda be approved.”

CARRIED. 2. MINUTES MOVED/SECONDED “THAT the minutes of the Public

Relations Committee meeting held on March 8, 2017, be adopted.”

CARRIED. 3. GENERAL

A. Media Report: March, April, May 2017 Chloe provided the committee with an overview of the media report. Some of the media coverage received regarding the Board decision to halt field trips to and/or through the USA, and the Communicating Student Learning Pilot Project were both discussed.

B. Review of Work - School Level Peter explained that one class at Howe Sound Secondary has produced films that market the International Education program. Student-created films include footage of SD48 schools and activities, and multiple versions have been edited to include voice overs in multiple languages. The committee discussed how this project epitomizes authentic student learning. Jody Nelson shared that International Education agents around the world have shared the video with their colleagues and clients to promote the International Education program.

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C. Next Steps for the year ahead - School LevelThe committee discussed using these authentic learning examples asimportant communication tools with both internal and external partners.

D. Committee Next StepsChris Vernon-Jarvis requested a 2016/2017 Public Relations reflectionto see how coverage has changed throughout the course of the schoolyear.

The committee discussed big pieces to focus on as they move forward.Website improvements, P/VP sessions and continued focus on thebranding of the school district were discussed.

The committee thanked Peter Jory for his outstanding work on thecommittee and wished him luck as he transitions into his new role withSD83. Peter will consider a replacement for his position on the PRcommittee.

4. ADJOURNMENTMOVED/SECONDED “THAT the meeting be adjourned.”

CARRIED.

The meeting adjourned at 10:57AM.

_________________________________ __________________________________ Committee Chair Secretary-Treasurer

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School District No. 48 (Sea to Sky) FACILITIES & SERVICES COMMITTEE MINUTES May 10, 2017 17-05-10 FSC-O School Board Office Squamish, BC

The meeting was called to order at 11:00AM. Attendance Trustees: Kent, Vernon-Jarvis Staff: Director of Operations, Secretary Treasurer, Administrative Assistant

1. AGENDA MOVED/SECONDED “THAT the agenda of this meeting be approved.”

CARRIED. 2. MINUTES MOVED/SECONDED “THAT the minutes of the Facilities & Services

meeting held March 8, 2017 be adopted.” CARRIED.

3. INFORMATION ITEMS A. Carbon Neutral Action Report The Director of Operations provided documents to the committee,

highlighting what is being done to reduce carbon emissions throughout the school district. (See attached)

The Director of Operations shared the success story of HSS’ continuous

optimization, which is reducing fan use. During operating hours, smart technology controls the flow and reduces demand on gas use, which in turn reduces carbon emissions. This concludes the Carbon Neutral Action Report update.

B. Facilities Update The Director of Operations provided the committee with an updated

spreadsheet of projects, with changes highlighted in blue. (see attached) Trustee Vernon-Jarvis requested student learning connected to Operations

and Facilities be shared with Public Relations Committee to share out to community.

4. ADJOURNMENT MOVED/SECONDED “THAT the meeting be adjourned.

CARRIED. The meeting adjourned at 11:15AM.

_________________________________ __________________________________ Committee Chair Secretary-Treasurer

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Approved Field Trips Report the Board

Sep 19, 2017

School Date

(year/month/day)

Trip Educational Value

DRM 2017/09/27 – 2017/09/29 Grade 9 Garibaldi Lake Hike Students hike to Garibaldi Lake (or Taylor

Meadows) to set up base camp for two

nights. Day two incudes a day hike to

Panorama Ridge or Helm Meadows.

DRM 2017/09/27 Stawamus Chief Hike,

Squamish Hockey Academy students will hike up to

First Peak of Chief to participate in off-ice

training.

International 2017/09/16

2017/09/17

Joffre Lakes Provincial Park,

Pemberton Students will participate in an outdoor

activity and learn the local environment

International 2017/09/30 Vancouver Day Trip

-Stanley Park Students will visit Stanley Park and

explore Vancouver’s downtown core.

International 2017/10/1 Vancouver Day Trip

-Science World Students will visit Science World and

explore Vancouver’s downtown core.

International 2017/10/20 See to Sky Gondola, Squamish Students will ride up the Gondola or Hike

the Gondola trail for physical education

and exploring.

International 2017/10/25

2017/10/26

Fright Nights at Playland, Vancouver Students will participate in Haunted

Houses and amusement park rides for a

cultural and social activity.

LCS – SSA 2017/09/13

2017/09/14

Rock Climbing – Smoke Bluffs Park

(Top Rope Only) with the Association

of Canadian Mountain Guides

Students will take lessons on ground with

an experienced guide to show basic rock

climbing skills and safety protocols,

followed by top rope climbing.

LCS – SSA 2017/09/28 – 2017/09/29 Overnight Hiking trip through Cerise

Creek to Keith Hut Students will complete 10K roundtrip hike

through Cerise Creek to Keith Hut, where

they will participate in activities such as

fire building (fire ban permitting), map

reading, meal preparation, reading and

photography.

LCS – SSO 2017/09/30-2017/10/02 Tofino Field Trip Students will travel by private vehicles and

via BC ferries to (Hoseshoe Bay to

Nanaimo) to Tofino, BC, to further their

understanding of environmental

stewardship.

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School Date

(year/month/day)

Trip Educational Value

PSS 2017/09/15-2017/09/16

2017/09/21-2017/09/22

2017/09/29-2017/09/30

Soccer Tournament – Merritt

Soccer Tournament – Campbell River

Soccer Tournament – Hope

To help develop soccer skills, teamwork,

school spirit and promote a healthy

lifestyle

SCE 2017/09/18

2017/09/22

2017/09/25

2017/09/29

Sailing Lessons at Alta Lake with the

Whistler Sailing Association – grades

5/6/7

Students will receive instruction and

progressively learn skills for sailing,

including boat safety, rigging a sailboat,

launch, control sails, steering, teamwork

and fitness.

VCE 2017/09/07 Airhouse, Squamish Students will demonstrate a variety of

fundamental movement skills in a variety

of physical activities and environments.

Students will develop and demonstrate

safety and fair play

Students will identify and describe

opportunities to be physically active at

school, at home and in the community.

VCE 2017/10/13 – 2017/10/14 Valleycliffe Elementary School Gym

Sleepover Students will spend the night sleeping in

the gym. They will learn fire safety, tent

assembly, and watch a movie.

WSS 2017/09/12

2017/09/19

2017/09/26

2017/10/03

PE 9 Sailing Lessons at Alta Lake Students will receive instruction and

progressively learn skills for sailing, with

the goal of being able to sail

independently.

WSS 2017/09/14

2017/09/21

2017/09/28

2017/10/05

Grades 9-12 – Human Performance

Sailing Lessons at Alta Lake Students will receive instruction and

progressively learn skills for sailing, with

the goal of being able to sail

independently.

WSS 2017/09/15

2017/09/22

2017/09/27

PE 10 Canoeing at Alta Lake and the

River of Golden Dreams Students will receive instruction on canoe

paddling, safety and trip planning, and first

aid skills.

WSS 2017/09/19

2017/09/21

2017/09/26 –2017/09/28

2017/10/11

2017/10/17-2017/10/19

Trails around Whistler, Pemberton,

Squamish, Bowen Island and Gulf

Islands National Park Reserve. Some

overnight trips planned.

Hiking and Backpacking Safety & Travel

Unit for Semester 1 of Outdoor

Recreational Leadership 11/12 Course

WSS 2017/09/14

2017/10/03

2017/10/05

2017/10/10

Day trips to lakes in Sea to Sky

corridor and Lillooet area. Flatwater Canoeing and Kayaking Safety

&Travel Unit for Semester 1 of Outdoor

Recreational Leadership 11/12 Course

WSS 2017/10/26 Grade 10 Rugby Game

St George’s School, Vancouver Students will learn Rugby knowledge and

skills, basic teamwork and critical thinking

in group settings.

WSS 2017/10/27-2017/10/31 Model UN Conference

Fairmont Hotel, Whistler Students will participate in the Model UN

Conference exposing them to UN

operations and procedures, world issues,

debate, discussion, research, writing,

caucusing, decision-making, speaking,

collaboration and communication.

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School & District Grant Applications

School

Grant

Application

Date

Source of Grant Application/Use Awarded

PSS PACSpring every

year BC PAC Gaming Grant $20 per student

PSS PAC Fall 2016 Pemberton Music Festival

Grant Mobile Soccer Wheels Did not receive

PSS PAC Spring 2017 Whistler Blackcomb

Foundation Outdoor Volleyball Courts Did not receive

Pemberton

Secondary Fall 2016

Whistler Blackcomb

Foundation Boyd Hargitt – Outdoor Ed Program – 10 Ortovox 3+ Tranceivers $2600

Pemberton Secondary

March 2017 Walmart Global Donation Management

PSS Leadership Program – support activities that support building a positive culture in school.

$1000

Pemberton

Secondary June 2017 AIC Arts Starts Renata Zablotney - Visiting Artists in Classrooms $3163

Sea to Sky

Alternative April 2017

Association of Canadian

Mountain Guides Two days of top rope climbing with an ACMG certified guide.

Sept 13 & 14,

2017

Spring

Creek 2016-2017

Whistler-Blackcomb

Environment Pollinator Garden $3,000

Spring

Creek 2016-2017

Whistler-Blackcomb

Foundation New Benches $3,000

Spring

Creek 2016-2017 Trees Canada Install new trees Pending

Spring Creek

2016-2017 TD Environment Fund – AWARE Applied

$20,000 for naturalized area $20,000

Whistler Secondary

September 2017

Whistler/Blackcomb Foundation

Learning

ConnectionsFall 2016

Lieutenant Governor’s 2017

Stewards of the Future

Program

Explore Environmental Stewardship question “How can we, as

environmental stewards, learn more and educate others about

the local natural environment”.

$600.00

November 2016

Signal Hill June 15,

2017 SET BC Synergy Project

Technology to support Aboriginal Education Art/Music and Story

Telling.

5 ipads w/ smart

keyboards

5 apple pencils

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“An intergenerational approach to local Aboriginal Culture.” Projector

Art, music & story

telling apps

Approx. Value

$5,000

Signal Hill April 2017 Whistler/Blackcomb

Foundation

Video Editing for Truth and Reconciliation footage shot and

produced by Clare Hanbury’s Wonder Days Group

$5,450.00

Fall 2017

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SD48 Media Report to the Board September 14 – October 5, 2017

The following is a list of articles published with reference to School District No. 48 initiatives.

# Publication Date Published Online

Date Published in Print

Title of Article Author Interviews…

Hyperlink

1 Whistler Pique Newsmagazine

September 14, 2017

September 14, 2017

Letter to the

Editor: MPCS

OPENS OUTDOOR

CLASSROOM

MPE PAC Co-chairs Kerri Steward, Shauna Hardy-Mishaw

N/A http://bit.ly/2xYWr3J


September 14, 2017

September 14, 2017

Letter to the

Editor: CLARIFYING

COMMENTS ON

GRADELESS

REPORT CARDS

Denton Hirsh (SD48 parent)

N/A http://bit.ly/2xYWr3J

3 Whistler Question

September 19, 2017

September 19, 2017

Our Schools:

Literacy: books and

beyond in the Sea

to Sky School

District

Chloe Scott Diane Hart (PSS), Stuart Bent (SCE), Jeff Maynard (MPE), Nolan Cox (WSS), David Dunkin (SHE)

http://bit.ly/2wuTgDz

4 Squamish Chief September 22, 2017

September 21, 2017

Sounders football

test their antics

Steven Chua Jim Errington, Hayden Taylor (HSS)

http://bit.ly/2yLfxJV

5 Whistler Question

September 26, 2017

September 26, 2017

Anxiety workshops

aim to help kids

cope

Alyssa Noel N/A http://bit.ly/2fPtkYY

6 Squamish Chief September 26, 2017

September 28, 2017

Reclaiming Mount

Garibaldi

Lucio Doglioni Majer

Jazmyn Williams (HSS), Charlene Williams (LCS)

http://bit.ly/2fP25NG


September 28, 2017

September 28, 2017

Mexican

earthquake raises

concerns about

B.C. schools

Joel Barde Ian Currie (SD48)

http://bit.ly/2fS6uj9

25

http://bit.ly/2xYWr3J








http://bit.ly/2fPtkYY

http://bit.ly/2fPtkYY





8 Squamish Chief October 1, 2017

September 28, 2017

Schools request

training, raises and

a demographer

Steven Chua With quotes from Lisa McCullough,Jody Langlois (SD48)

http://bit.ly/2kqGn7Q

9 Whistler Question

October 3, 2017

October 3, 2017

Our Schools:

Learning about

sustainability at

Spring Creek

Community School

Stuart Bent (SCE)

N/A http://bit.ly/2fILACI

26



From: Andrea FranklinTo: Anne MacDougallSubject: Dog PolicyDate: Tuesday, October 3, 2017 5:15:25 PM

Hi Anne,

I am writing in response to the proposed dog policy for the district that would entail onlyallowing service dogs into the schools. For the past several years, I have had non service dogscome into my classroom as a way to chart their development and growth and also to allowkids the opportunity to learn how to behave safely and respectfully around dogs. For the pasttwo years I have had dogs visit once a week to my k/1 classroom. This opportunity to interactwith the animals in a controlled and respectful setting has helped several of my studentsbecome more comfortable around dogs and how to interact with them. We have also learneda lot about animal growth and development. Additionally, I have had dogs visit the classroomas "sharing" opportunities as students share their family members with the class. A valuableopportunity to bring our community closer together. Finally, I have also had dogs from WAG(Whistler Animals Galore) come in as an end result to 2 projects that I did with my studentsaround taking care of pets and also for advocating for the adoption of two long termresidents at the shelter. The latter being a valuable and real world implication for projectbased learning and why students are learning what they are. They felt that they made adifference in their community and they established a stronger connection with the shelter andits residents.

My concern around only allowing service dogs into the buildings and classrooms is thatstudents will miss out on the valuable opportunity to learn how to interact safely with dogs.Service dogs are working animals and are usually not to be petted or approached while theyare working.

Thank you for considering my concerns.

Andrea Franklin

27

mailto:[email protected]

mailto:[email protected]

From: Angela Uren Sent: Tuesday, September 12, 2017 2:51 PM To: Anne MacDougall <[email protected]> Subject: Dog policy feedback

Here is some feedback -thanks Would the dog policy prohibit dogs as “show and tell”?

28

October 13, 2017

Christina Zacharuk Interim President and CEO Public Sector Employers’ Council Secretariat Suite 201, 880 Douglas Street Victoria, BC V8W 2B7

Dear Ms. Zacharuk:

This will confirm that the Board of Education of School District No. 48 (Sea to Sky) is aware of the total compensation paid to executive staff during the 2016-2017 fiscal year and further, that we verify the amount of compensation paid was within the compensation plan as approved by the Board and reported to the Public Sector Employers’ Council Secretariat.

Yours truly,

Rick Price Board Chair

29

Public Sector Executive Compensation Report School District No. 48 (Sea to Sky)

The Board of Education encourages and adopts practices that enable the district to attract, retain, incent, and reward qualified, high-performing employees who are critical to the delivery of quality public education programs to students in School District No. 48 (Sea to Sky).

A key component of this approach is the development and maintenance of a framework for executive and exempt staff compensation that is rational, defensible, competitive and able to be effectively administered.

Compensation PhilosophyThe Board’s compensation philosophy aligns with the statutory system of exempt staff compensation administration in the K-12 public education sector and the British Columbia Public School Employers’ Association (BCPSEA) exempt staff compensation management plan (BCPSEA Policy 95-06, Compensation and Employment Standards for School District Employees Not Subject to a Collective Agreement), which is an approved compensation plan under the Public Sector Employers Act.Compensation mandates adopted by the Public Sector Employers’ Council from time to time are the official policy of BCPSEA and any adjustments to exempt staff compensation levels are considered within the context of the applicable compensation mandate.

The Board’s compensation philosophy is based upon a set of principles that guide development, maintenance and decision-making with respect to salary structures and total compensation packages and programs.

At its core is an integrated view of compensation and rewards — not only traditional, quantifiable elements such as salary and benefits (compensation), but also more intangible elements such as career opportunities, learning and career development, work challenge, and supportive culture (rewards). The total rewards compensation program further integrates with plans that establish the board of education’s overall education, business, and human resources strategies and objectives to facilitate the attraction and retention of qualified, experienced, motivated and high-potential employees who are committed to the board’s overarching goal of delivering a high quality public education experience to BC students.

Inherent in the compensation philosophy are the following core principles:

Performance: The compensation structure and administration of the structure supports andpromotes meaningful career growth and development opportunities, and a performance-based(merit) organizational culture.

Differentiation: Differentiation of compensation is supported where there are differences in thescope of the position within an organization, and/or due to superior individual/team contributions.

Accountability: Compensation decisions are objective and based upon a clear and well documentedrationale that demonstrates the appropriate expenditure of public funds.

Transparency: The compensation program is designed, managed, administered, andcommunicated in a manner that ensures the program is clearly understood by employees and thepublic while protecting individual personal information.

30

Labour Market Comparators Key to the compensation philosophy is the need to maintain a meaningful level of competitiveness with the relevant external labour market. Consistent with industry standards, “labour market” is defined in the BCPSEA sectoral exempt compensation management plan (Policy 95-06, Compensation and Employment Standards for School District Employees Not Subject to a Collective Agreement) as:

The recruitment pool for these employees The destination sector for these employees.

The following considerations guide articulation of the relevant labour market:

Degree of recruitment from these jurisdictions/organizations Size of the organization, as size drives the span of control and scope of accountability Geographic location Transferability of skills Comparability of qualifications and experience Comparability of authority and consequence of error.

For executive and exempt staff positions in the BC K-12 public education sector, the relevant labour market includes:

1. Other BC school districts (primary labour market)2. Other BC public sector organizations3. Other Canadian school districts where relevant (to the extent that BC school districts recruit from

and lose employees to these jurisdictions, this segment of the labour market is weighted to Albertaand Ontario (and to a lesser extent, Saskatchewan) consistent with the industry-standard definitionof labour market)

4. Selected private sector organizations where relevant.

The Board’s approach includes:

Consideration of all components of the total rewards model.

Consideration of the relevant labour market for compensation comparison purposes.

Linking pay ranges to neutral, relevant factors (e.g., job content (specific duties/responsibilities),required skill level, required competencies, required qualifications).

Ensuring appropriate relationships exist between positions in the district’s organizational hierarchy.

Considering the ways in which appropriate organizational and individual performance measuresmay be linked to the administration of the compensation system.

In balancing external competitiveness with internal equity, the Board typically has determined that the reference point for executive and exempt total compensation is the median of the relevant comparator labour market.

31

The Board’s total compensation package for executive staff is comprised of the following elements.

Cash CompensationTotal cash compensation includes annual base salary and monthly vehicle allowance.

Annual base salaryAnnual base salary is considered in the context of the total compensation package.

Vehicle provisionsDue to the diverse geography of the district and the need to visit schools and other districtworksites, the Board provides a monthly vehicle allowance to the Superintendent and other seniormanagement positions. The monthly vehicle allowance is set at a level competitive with the vehicleallowances provided to Superintendents and other senior managers in districts of similar size andgeography.

Non-cash CompensationThe non-cash elements of the total compensation package include:

Health and welfare benefits, such as basic medical, extended medical, dental, group life, short-term and long-term disability, employee and family assistance program, etc. consistent with suchbenefits as offered in the K-12 sector generally.

Pension benefits — executive employees are enrolled in either the Teachers’ Pension Plan or theMunicipal Pension Plan.

Paid time off, including an annual vacation entitlement of 30 days. Pursuant to the Public SectorEmployers Act, carry forward of unused accumulated vacation is not permitted. If, however, theindividual employment contract does allow for carry forward of unused accumulated vacation, thensuch vacation may be carried forward for one year only and at the end of that year, the unusedaccumulated vacation must be used in full, paid out, or a combination of the two.

Further, executive/senior management employees receive 10 days of paid time off annually, in addition to annual vacation entitlement, in recognition of attendance at meetings during evenings and weekends.

Compensation AdministrationThe Board engages in consistent and ongoing administration of the compensation structure to ensure that reality matches philosophy and that equity is maintained. An ongoing system of compensation review conducted and managed through BCPSEA and the PSEC Secretariat ensures that total compensation levels are benchmarked externally against the appropriate labour market and internally against appropriate job criteria.

The Board works with BCPSEA to obtain information and advice relating to the executive and exempt compensation structures and to ensure alignment with the compensation mandates established by PSEC.

32

Annual base salary administrationThe salary structure for the position of Superintendent of Schools is based on placement at the appropriate salary range in the structure reflective of labour market competitiveness and internal equity. Placement and progression through the salary range is dependent upon competency growth and performance. The maximum of the salary range typically represents the job rate for the position, defined as the salary that should be paid to an incumbent who has established him/herself as meeting all the goals and expectations of the position in a fully satisfactory manner. New hires are generally not placed at the job rate on commencement of employment, although due to the key leadership roles and responsibilities, such individuals are generally recruited at a highly competent level and are often placed at the mid- to maximum point in the salary range reflective of the required competence, qualifications, and experience.

The decision whether to grant a salary increase to the position of Superintendent is at the sole discretion of the Board. In determining whether a salary increase is warranted, the Board considers such factors as performance, competence, external competitiveness, and internal equity including the maintenance of appropriate salary differentials through the organization. The Board typically utilizes market compensation data and salary/compensation structures developed by BCPSEA for this position as well as all other positions in the exempt staff structure. Potential increases are considered within the Board’s overall compensation budget.

AccountabilityUnderlying the Board’s compensation philosophy and approach is the understanding that legal and regulatory mandates are considered a baseline for implementing any compensation plan or practice. Compensation administration in the K-12 public education sector currently operates within the following context:

the Public Sector Employers Act, which establishes the legislative policy framework for exempt staffcompensation administration in the public sector

the BCPSEA exempt staff compensation management plan (Policy 95-06, Compensation andEmployment Standards for School District Employees Not Subject to a Collective Agreement),which is an approved compensation plan under the Public Sector Employers Act.

Compensation mandates adopted by the Public Sector Employers’ Council from time to time. Anyadjustments to exempt staff compensation levels are considered within the context of the applicablecompensation mandate.

Under the current compensation administration system in the K-12 sector:

the Board of Education is solely responsible for the establishment and maintenance ofcompensation levels for the position of Superintendent of Schools. As elected school trustees, weare accountable to our public and therefore ensure that we adhere to proper human resourcespractices with respect to executive and exempt staff compensation.

proposed compensation adjustments for all other executive and exempt positions in the districtmust be reviewed and approved by BCPSEA prior to implementation.

33

Summary Compensation Table at 2017

Previous Two Years TotalsTotal Compensation

Name and Position Salary

Holdback/Bonus/Incentive Plan Compensation Benefits Pension

All Other Compensation

(expanded below)

2016/2017Total

Compensation 2015/2016 2014/2015

Lisa McCullough, Superintendent $ 186,832 - $ 11,137 $ 25,906 $ 6,000 $ 229,875 $ 189,601 $ 187,367

Jody Langlois, Assistant Superintendent $ 142,568 - $ 10,778 $ 19,572 $ 3,600 $ 176,518 $ 165,402 $ 165,957

Brenda-Lee Paul, Director of Human Resources $ 130,422 - $ 9,124 $ 14,226 - $ 153,772

Shehzad Somji, Secretary Treasurer $ 142,568 - $ 10,624 $ 15,551 $ 3,600 $ 172,343 $ 81,117

Peter Jory, Director of Instruction $ 130,422 - $ 10,458 $ 17,834 - $ 158,714

School District 48 (Sea to Sky)

EXECUTIVE COMPENSATION DISCLOSURE

34

Summary Other Compensation Table at 2017

Name And PositionAll Other

Compensation SeveranceVacation

payout Leave payout

Vehicle /Transportation

Allowance

Perquisites /other

Allowances Other

Lisa McCullough, Superintendent $ 6,000 - - - $ 6,000 - -

Jody Langlois, Assistant Superintendent $ 3,600 - - - $ 3,600 - -

Brenda-Lee Paul, Director of Human Resources - - - - - - -

Shehzad Somji, Secretary Treasurer $ 3,600 - - - $ 3,600 - -

Peter Jory, Director of Instruction - - - - - - -


35

Notes

Lisa McCullough, Superintendent

Jody Langlois, Assistant Superintendent

Brenda-Lee Paul, Director of Human Resources

Shehzad Somji, Secretary Treasurer

Peter Jory, Director of Instruction


36

SD48 (Sea to Sky) DRAFT REVISION Policy 603.2 Field Trips

Page 1 of 9

The Board of Education, School District No. 48 (Sea to Sky), recognizes the educational value of curricular and extra-curricular based field trips and

outdoor education experiences that enhance and supplement educational programs for students.

Field trips must be selected, planned, organized and conducted meeting all of the following criteria. They will be:

an integral part of the educational process

closely connected to curriculum

relevant, effective, affordable and accessible

safe and secure for all participants (e.g. students, staff, volunteers andthe School District)

reviewed for risk assessment, ability to mitigate risk, and overallmanagement of off-site activities

Students participating in field trips and outdoor education experiences will behave in accordance with the School and District Codes of Conduct and any special directions required to maintain proper structure and safety pertaining

to the activity as determined by the Principal, trip supervisor, and site managers.

The Board of Education recognizes the benefits of using Youth Safe Outdoors: Off –site Experience Safety for BC Schools as a resource to support safe off-site

experiences. Schools should refer to and be cognizant of the Youth Safe Outdoors guidelines (http://www.youthsafeoutdoors.ca/), and follow those

regulations.

Requests for exemption from this policy may be made through application to

the Board of Education.

REGULATIONS

The following provides specific guidelines regarding curricular and extra-curricular field trips. A School District No. 48 teacher must supervise all field trips except Low-Risk Day Field Trips which are extra-curricular (i.e. school

athletics).

TYPES OF TRIPS

Potential field trips and related activities are identified as either Low Risk Day Field Trips, or Higher Care Field Trips. Higher Care trips are categorized as

either Day or Extended, with Extended trips having further specific distinctions (overnight, out of province, out of country).

Low-Risk Day Field Trips These trips consist of standard educational activities, standard recreational activities, and extra-curricular activities, which include most school athletic

teams.

37

http://www.youthsafeoutdoors.ca/

SD48 (Sea to Sky) DRAFT REVISION Policy 603.2 Field TripsDRAFT REVISION Policy 603.2 Field Trips w Appendix 1 & 2

Page 2 of 9

Note: Low-risk day field trips include trips where students return to the school within the same day of departure. If activities are extra-curricular in nature (i.e. athletic teams), a teacher sponsored, principal approved volunteer may supervise.

The teacher or teacher sponsor of a principal approved volunteer must:

Complete the Field Trip Application Form (AP 603.2 Field Trips - Appendix1), and submit to the Principal for approval.

Complete Field Trip Checklist for Low Risk Day Trips (AP 603.2 FieldTrips – Appendix 2a), and all supporting documentation specified in AP603.2 Field Trips.

Higher Care Field Trips These pertain to any trip, which includes a higher level of consideration and care. These trips can be one day or overnight on multiple days. The nature of

these trips, regardless of their duration, have a moderate to high level of risk. Many of the activities in this designation are included but not limited to the

Restricted Field Trip Activities List (AP 603.2 Field Trips - Appendix 10Appendix 1).

1) Higher Care Day Field TripsThe nature of the activities included in these trips, regardless of its

duration, have a moderate to high risk. For these Higher Care Field Trips,the teacher must:

Submit a principal approved Field Trip Application Form (AP603.2 FieldTrips - Appendix 1) at least two (2) weeks prior to the excursion date, to

the office of the Superintendent.

Complete Field Trip Checklist for Higher Care Field Trips (AP 603.2Field Trips – Appendix 2b), and all supporting documentation specifiedin AP 603.2 Field Trips.

2) Higher Care Extended Field Tripsi) Overnight

These are the same as Low Risk Day Field Trips or Higher Care DayField Trips but with an overnight component added. For these HigherCare Field Trips, the teacher must:

Submit a principal approved Field Trip Application Form (AP603.2Appendix 1) at least two (2) weeks prior to the excursion date, to

the office of the Superintendent.

When appropriate, hold parent information meetings, which arerequired in order to fully inform parents of the itinerary, financialplanning, sleeping arrangements, hazards, inherent risks and

safety plan.

Complete Field Trip Checklist for Higher Care Field Trips (AP 603.2Field Trips – Appendix 2b), and all supporting documentationspecified in AP 603.2 Field Trips.

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Page 3 of 9

ii) Out of Province Field Trips

For these Higher Care Field Trips, the teacher must:

Submit a Principal approved Field Trip Application Form (AP603.2 Field Trips - Appendix 1) at least three (3) months prior to the excursion date, to the office of the Superintendent

Hold parent information meetings, which are required in order to fully inform parents of the itinerary, financial planning, sleeping

arrangements, hazards, inherent risks and safety plan.

Complete Field Trip Checklist for Higher Care Field Trips (AP 603.2 Field Trips – Appendix 2b), and all supporting documentation specified in AP 603.2 Field Trips.

iii) Out of Country Field Trips For these Higher Care Field Trips, the teacher must:

Submit a Principal approved Field Trip Application Form (AP603.2 Field Trips - Appendix 1) at least six (6) months prior to excursion date, to the office of the Superintendent.

Hold multiple parent information meetings, which are required in order to fully inform parents of the itinerary, financial planning sleeping arrangements, hazards, inherent risks and safety plan.

Reference (and continue to monitor) the Government of Canada and Department of Foreign Affairs and International Trade

websites to determine risks associated with travel to the destination country(ies), and check in with applicable service

providers as they may have important information.

Have trip cancellation insurance and back up plans for last minute, unforeseeable events.

Consult the principal and Assistant Superintendent for sign off twelve (12) hours prior to departure to ensure a travel advisory has not been issued, or irreconcilable concerns have not arisen.

RESTRICTED ACTIVITIES Restricted Activities are allowed only under certain conditions where specific safety criteria is met. Extensive consideration must be given to the ability to

plan for safety, the impact on instructional time, as well as risk assessment. A Restricted Activity is a type of Higher Care Field Trip (see Policy 603.2 Field Trips - Appendix 10 Restricted Field Trip Activities List). see Appendix 1). PROHIBITED ACTIVITIES

Some types of activities have been prohibited based on risk assessment and ability to plan for safety, as well as consideration given to impact on

instructional time, inordinate costs, and/or excessive travel. These activities may also have severe consequences that flow from the inherent risks of the activity and the probability of occurrence of these risks cannot be reasonably

eliminated (see Policy 603.2 Field Trips - Appendix 11 Prohibited Field Trip Activities Lists Appendix 2).

39


Page 4 of 9

NON SANCTIONED TRIPS

Non-sanctioned trips are those trips, which are not endorsed or supported by the School District in any way. District staff may, as individuals, participate in

student-packaged tours or interest based excursions, provided that it is understood to be a non-sanctioned event, and it is made clear to the parents and students that the staff member is taking part on a personal basis and that

the school or the Board of Education is in no way involved.

INCLUSIONS

Field trips are considered to be an extension or enrichment of the prescribed curriculum and therefore, require teachers to complete all appropriate forms. The safety, security, supervision and well-being of students must be the prime

consideration when planning an excursion. During planning the teacher must adhere to all District policies and:

Provide appropriate preparatory and follow-up instruction related to learning outcomes that are to be part of the field excursion plan.

Make arrangements to provide an instructional program for students not participating in the excursion and for the instruction of classes normally

taught by teachers who will accompany students on the excursion.

Make arrangements for students with special needs to be included in the field trip.

Ensure that “ability to pay” is not a factor for student participation (Policy & Regulation 603.1 Student Fees and Deposits).

RISK MINIMIZATION

The teacher or teacher sponsor of a principal approved volunteer will:

Identify all potential risks involved during the trip.

For any activity involving water, including hotel swimming pools, ensure that a certified lifeguard is on duty at all times when students are at the

water and determine the level of swimming ability of each student by having parents complete the Swimming Level Declaration Form (AP 603.2 Field Trips - Appendix 9).

Develop a written safety plan to mitigate each risk to the greatest extent possible. Safety plans are outlined on the consent forms and for higher care trips, a Detailed Safety Plan (Appendix 7) is also required.

For all field trip applications, the school principal will conduct a risk assessment and consider the ability of the teachers, volunteers and service

providers, if applicable, to plan for and execute the safety plan prior to approving the field trip application.

Field trip application packages that are in the Higher Care categories are to be forwarded to the office of the Superintendent or designate for approval within the timeline required prior to making any down payments or other payments.

Prior to the commencement of any higher care trip, a copy of the approved Field Trip Application Form and all other required and completed forms must

40


Page 5 of 9

be forwarded to the Superintendent or designate for final approval, and a copy

left with the school. Prior to the commencement of any low risk day trip, a copy of the approved field trip application form and all required documentation

must be submitted and reviewed by the school principal. Submission of documentation to the Superintendent’s office is not required for low risk day trips.

SUPERVISION Students participating in field trips are considered to be under the same care

and guidance of the principal and/or teaching staff when on a school field trip as when they are in school, and are subject to the expectations and consequences for behavior as stated in the School and District Codes of

Conduct.

All field trips must be under the supervision or sponsorship of at least one School District No. 48 teacher, who, in collaboration with the school principal, shall ensure that all provisions for safety and supervision are established in

advance and clearly communicated in writing to parents and students.

For Low Risk Day Trips which are extra-curricular in nature (i.e. sports games)

a principal approved, teacher sponsored volunteer, may supervise students. In order for a principal to approve such supervisors, the School District No. 48 Supervisors Training Module must be satisfactorily completed. Please note that all extra-curricular activities, including school teams and clubs must have a teacher sponsor.

The Principal and teacher sponsor of a principal approved volunteer will ensure:

That a volunteer supervisor has satisfactorily completed the SchoolDistrict No.48 Supervisors Training Module.

That each supervisor and volunteer applicant has been reviewed andapproved or denied by the principal, as suitable for supervision on a caseby case basis.

For co-ed student overnight trips, the adult supervision will consist of atleast one adultmale and one femalefrom each preferred gender of studentparticipants person. If this is not possible, parents must give informed

consent for their individual child to participate. The principal must alsoapprove the structure of the supervision.

For non-co-ed student overnight trips, the adult supervision will consistof at least one person of the same gender as the student group. (SeePolicy 400.3 Sexual Orientation & Gender Identity, for more importantinformation).

Criminal Record Checks are conducted for all volunteers and supervisors(Regulation 401.3 Criminal Record Search).

Supervisors are made aware they are considered to be on supervisionthroughout the entire duration of a field trip and are expected to provide

41


Page 6 of 9

reasonable supervision, that which a careful and prudent parent would

provide. Supervisors may not have other children (those not included in the field trip group) in their care during the trip.

That the number of adult supervisors accompanying each trip isappropriate. Suggested guidelines provided for the supervision of student

groups engaging in low risk activities are:

Grade Level Ratio of Adults to Students

Kindergarten to grade 3 1:8

Intermediate students - grades 4-9 1:15 Secondary students - grades 10-12 1:30

It is recognized however, that circumstances for each trip vary and the Principal will determine and approve the appropriate level of adult supervision. All higher care trips shall have a minimum of two adult supervisors and should

have a significantly smaller ratio of students to adult supervision based on the activity.

Factors to be considered include, but are not limited to:

Volunteers are under the direction of the lead teacher or designate forthe duration of the trip. Volunteers have a responsibility to support andassist the teacher(s) in upholding the School and District Codes of

Conduct and all decisions of the teacher leading the trip.

The nature of the activity - foreseeable risks of injury associated withparticipating in a particular activity.

The ability of the participants - degree of difficulty, physical strength,endurance, co-ordination, mobility, physical or developmentallimitations.

Experience of the participants - first time experience versus variousdegrees of experience/skill in participating in the activity.

The age of the participant - factors such as physical size (height/weight),maturity level, risk perception, comprehension of rules/instructions, etc.are dependent on age and development.

Environmental factors - site layout (clear sight lines versus obstructions),dispersed groups (i.e., ski hills, amusement parks), tour groups versus

self-guided, presence of dangerous features (i.e., cliffs, allurements,unusual weather).

TRANSPORTATION The Principal must ensure that the transportation of pupils is in accordance

with Board Policy. Fifteen (15) passenger vans are not sanctioned for use. Passenger and vehicle loading lists must be available in the school and with the supervisory person on the trip. Current and clear Driver’s Abstracts must be

available in the school for all volunteer drivers. Booster seats are employed as required.

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Page 8 of 9

FINANCES

In trips where a deposit fee is required by an outside agency, the School District will not be responsible for refunding deposits should the trip be

cancelled.

Schools must be sensitive to the financial burden of possible expensive field trips; the ability of students to pay their share of the costs must not be a factor in determining participation. School personnel must ensure

that financial requirements do not exclude students from participation on a field trip (Regulation 603.1 Student Fees and Deposits).

For all field trips, the School Board’s liability insurance protects employees, the Board of Education and volunteers against suit in the event of an accident through negligence.

Trip cancellation insurance must be purchased.

CONSENT AND COMMUNICATION Written, informed consent forms for each student must be completed to ensure that parents are aware of the field trip and related activities. Consent packages

to parents/guardians should include the following information:

Purpose and objectives of the trip, including curricular learning outcomes where relevant.

Key activities involved.

Itinerary (up to and including ‘lights out’ for overnight trips).

Potential known risks.

Safety plan.

Emergency plan in the event of injury, illness or other problem.

Notification that the school will secure emergency transport to medical services in the event that the student is injured and the parents/guardians will be responsible for any costs associated with such

transport.

Transportation/travel arrangements.

Costs, due dates and awareness of financial support available as per Regulation 603.1 Student Fees and Deposits.

Destination, including address or nearest locatable centre.

Field trip date(s) and times of departure and return.

An inventory of what to bring (e.g. types of clothing, water, food).

School contact name and number for more information.

How students not attending can meet the same learning outcomes.

Adopted: September 12, 2007

Reviewed: August 22, 2017October 11, 2017

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Page 9 of 9

Appendix 1 - Restricted Field Trip Activities List

Restricted activities include, but are not limited to:

Archery

Bobsledding, luge, tobogganing and tubing (at an approved facility)

Camping

Cross-country skiing

Cross-country mountain biking (beginner and intermediate runs with helmet)

Downhill skiing/snowboarding (helmets are mandatory)

Fencing

Football (helmets are mandatory)

Hiking and backpacking

Horseback riding (helmets are mandatory)

Hot air ballooning - tethered

Ice skating (helmets are mandatory)

Mountain hiking on designated trails

Paddle sports (life jackets, qualified life guard, certified trainer are mandatory)

Rifle ranges or activities involving firearms (at an approved Biathlon facility)

Rock climbing- restricted to top rope only

Rope courses

Rugby

Sledding – restricted to flexible flat mats (crazy carpets)

Swimming (must be supervised by qualified life guard)

Trampolining – Elementary (at an approved gymnastic facility)

Watercraft

Adopted October 12, 2016

Reviewed: October 11, 2017

44


Page 10 of 10

Appendix 2 Prohibited Field Trip Activities List

Prohibited activities include, but are not limited to:

Bicycle motocross (BMX)

Bobsledding, luge, tobogganing and tubing (if NOT at an approved facility)

Boxing or kickboxing

Bungee jumping

Caving (spelunking)

Demolition derbies

Extreme sports

Hang gliding, paragliding, parachuting, sky diving

Horse jumping

Hot air ballooning - untethered

Ice climbing

Mechanical bull riding or other mechanical rodeo events

Motorcycling or motorized vehicles of any kind

Motorized watercraft operation and racing

Mountain biking – downhill and cross-country black runs

Mountain scrambling and technical mountaineering

Paintball, laser tag or war games

Repelling/Abseiling

Rifle ranges or activities involving firearms (except an approved Biathlon facility)

Rodeo

Scuba Diving

Skeleton

Trampolining (except elementary trampolining at an approved gymnastic facility)

Travel to areas where Foreign Affairs Canada has issued an advisory

White Water Rafting

Zip lines

Adopted: October 12, 2016

Reviewed: October 11, 2017

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school district no. 48 (sea to sky)...nov 17, 2015 · c) media articles 25-26 3. correspondence -...

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