School District Budget 101

Moffat County School District

Understanding Your School District Budget

Annual Spending Plan To provide quality instruction and educational

programs Ensures taxpayers’ money is spent efficiently

and reasonably Goal of achieving the School District Mission

Our Mission

“Our students will independently grow and learn in a safe, positive, and challenging atmosphere, where faculty, staff, and parents are enthusiastic about the teaching and learning process.”

Budget Process

Review current financial condition

Prepare financial projections

Utilize assumptions to drive revenue and expenditure forecast

Projections presented to various district committees and the Board and are updated quarterly

Budget Perspectives

The Home Perspective Student achievement, class size, available programs, qualifications of

teachers and other staff

The School Perspective Effectively perform their jobs and provide a quality education to students

The District Perspective Strategic Plan

The Community Perspective Fiscally responsible with the taxes paid on their homes, businesses, and

vehicles Today’s students will be the leaders and taxpayers for subsequent

generations.

How Does the Typical Student Use $9,325?

Instruction$5,495 or 59%

Supporting Services - Pupils$574 or 6%

Supporting Services - Staff$550 or 6%

General Administration$210 or 2%

School Administration$607 or 7%

Fiscal Services$75 or 1%

Operations & Maintenance$1,026 or 11%

Pupil Transportation$284 or 3%

Transfer Out $504 or

5%

Budgeted Expenditures Per Student

Amendments that Affect School Funding

Taxpayer’s Bill of Rights (TABOR) Requires voter approval of tax increases Limits spending 3% expenditures in reserve

Amendment 23 Increases K-12 funding for 10 years at inflation

plus 1%, then at the rate of inflation

Colorado School Finance Act

Colorado School Finance Act (SFA) Equity through factors – At-Risk, Cost of Living,

Personnel Cost Factor, & District Size

Three sources of funding local property tax state funds specific ownership tax

Colorado School Finance Act

Moffat County

Rifle

Steamboat Springs

Rangely

Meeker

Hayden

$- $1,000 $2,000 $3,000 $4,000 $5,000 $6,000 $7,000 $8,000 $9,000

2013-2014 School Finance Act Per-Pupil Funding Summary

State Funding Property tax Specific Ownership Tax

Per-Pupil Funding

Dis

tric

t

Local Referenda

1994-1995 Hold Harmless Override

1997 Override $1,900,000

Additional Override Available $1,845,315

Local Referenda

Moffat County

Rifle

Steamboat Springs

Meeker

Rangely

Hayden

$- $2,000 $4,000 $6,000 $8,000 $10,000 $12,000

2013-2014 Per-Pupil Funding Summary with Override

State Funding Property tax Specific Ownership Tax Override

Per-Pupil Funding

Dis

tric

t

5-Year History of MCSD Mill Levies

2010 2011 2012 2013 2014 (est.)0

5

10

15

20

25

30

35

20.516 20.516 20.516 20.516 20.516

4.842 5.192 5.092 5.152 5.338

4.304 4.637 4.541 4.5738 5.86399999999999

5-Year History of MCSD Mill LeviesPublic School Finance Levy Bond Redemption Overrides & Abatements

Year

Mills

What Does it Cost to Raise $1.0 Million?

2013-2014 Budget

General Fund70.8%

Insurance Reserve Fund1.0%

Capital Reserve Fund4.9%

Pupil Activity Fund0.4%

Bond Redemption Fund12.7%

Food Service Fund2.2%

Risk Related Activity Fund6.5%

Agency Fund1.5%

The Funding Driver – Enrollment

2010-2011 2011-2012 2012-2013 2013-2014 (est.) -

500.0

1,000.0

1,500.0

2,000.0

2,500.0

3,000.0

1,292.0 1,202.0 1,019.5 1,033.0

506.0 498.0

489.5 501.5

615.0 607.0

573.0 501.0

Funded Pupil County by Level

Elementary Middle School High School

FTE S

tudents

*Average funded pupil count

*2,151.0*2,063.0

*2,032.0 *2,062.4

General Fund Revenue

2013-2014GENERAL FUND

REVENUE SOURCES Policy Decisions

Tuition & Fees $ 556,505 2.9% Local Elections

1997 Mill Levy Override 1,899,7649.8%Hold Harmless 277,932 1.4%

 School Finance Act

State Funding 3,170,27816.5%Local Property Taxes 10,211,98952.8%Specific Ownership Taxes 640,446 3.3%

(equalized) Other Revenue

Other State Revenue Taxes 675,823 3.5%Earnings on Investments 7,500 0.0%County/Federal Mineral Leases 780,000 4.0%Division of Wildlife 2,000 0.0%Specific Ownership Taxes 259,554 1.3%

(non-equalized)Federal Grants 845,258

4.4%TOTAL $ 19,327,049 100.0% 

LESS CONTROLLABLE REVENUE 

2014-2015 Budget

School Budget Law CRS 22-44-101:119 “A statement shall be submitted with the proposed budget describing

the major objectives of the educational program to be undertaken by the school district during the ensuring fiscal year and the manner in which the budget proposes to fulfill such objectives.”

Guiding Principles Remain true to our core beliefs – mission, vision, and aims – Student

learning results, collaboration, continuous improvement, and systemic student interventions.

To meet all Federal and State Mandates. Implement a zero based budget process - All district programs and

services will be considered for redesign, reduction, supplementation or elimination using our core beliefs Consider reduction through salary freezes, furlough days, attrition, and

other means.

Explore revenue generating options

2014-2015 Budget Calendar

2014-2015 Budget

Revenues Total Program –Governor’s Budget Request

Inflation Increase of 2.6% Negative factor the same as 2013-14 Statewide average per pupil funding increase of

$223.39 or 3.4% MCSD per pupil funding increase of $212.50

from $6,311.11 to $6,523.61

2014-2015 Budget

2014-2015 Budget

Expenditures PERA mandated annual increase of 0.9% of

total wages Health Insurance 9% Increase Step Increases Average

3% Teachers and Classified 2% Administrators/Directors

Budget 2014-2015

Fund Balance Difference between MCSD’s Assets and

Liabilities, Balance Sheet items Snapshot at 6/30 every year MCSD uses the fund balance to fund operations

from July-March. This working capital, represents operating liquidity.

Budget 2014-2015

Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun

2009-2010

7516083.09

6468902.88

6031816.86

4988038.87

3925325.28

2648522.33

1856626.72

2008243.48

3946944.28

6155854.45

6939155.34

8511783.04

2010-2011

7500169.94

6743476.95

6688950.46

5570367.91

4828822.76

4927933.58

4009092.35

6185625.8

5762471.15

6924136.47

8472125.74

9303556.09

2011-2012

8222736.59

7366594.73

6910509.01

6298956.26

5252211.97

4153355.53

3321629.17

5412321.43

4711141.75

4707557.15

7625317.57

9347238.36

2012-2013

8225405.01

7389709.75

6868351.56

6045160.51

4937984.91

4028541.38

3039125.91

4857295.25

4164879.26

6161437.64

7145661.69

8931353.41

2013-2014

7821333.27

6976679.87

6446870.67

5670230.11

NaN NaN NaN NaN NaN NaN NaN NaN

500,000.00

1,500,000.00

2,500,000.00

3,500,000.00

4,500,000.00

5,500,000.00

6,500,000.00

7,500,000.00

8,500,000.00

9,500,000.00

2009-20102010-20112011-20122012-20132013-2014

         Steps/PERA/Medical Forecast Forecast

2014-2015 2015-2016 2016-2017Budget $/Pupil Budget $/Pupil Budget $/Pupil

K-12 Pupil Count    2,144.40    2,144.40    2,144.40 Beginning Fund Balance $6,497,294 $3,003 $5,295,159 $2,469 $4,093,024 $1,909Revenue              Local $13,693,811 $6,330 $13,693,811 $6,386 $13,693,811 $6,386  County $332,000 $153 $332,000 $155 $332,000 $155  State $4,264,265 $1,971 $4,264,265 $1,989 $4,264,265 $1,989  Federal $830,000 $384 $830,000 $387 $830,000 $387  Allocation to CRF/IRF -$240,000 -$111 -$240,000 -$112 -$240,000 -$112  Allocation to MCHS Athletics -$30,000 -$14 -$30,000 -$14 -$30,000 -$14  Allocations to MCHS Activities $0 $0 $0 $0 $0 $0  Allocations to CMS Athletics $0 $0 $0 $0 $0 $0  Allocation to CMS Activities $0 $0 $0 $0 $0 $0  Allocation to Food Service $0 $0 $0 $0 $0 $0Total Revenue $18,850,076 $8,827 $18,850,076 $8,846 $18,850,076 $8,846

           Expense              Instruction $12,482,610 $5,770 $12,482,610 $5,821 $12,482,610 $5,821  Support Services-Pupils $1,235,520 $571 $1,235,520 $576 $1,235,520 $576  Support Services-Staff $998,270 $461 $998,270 $466 $998,270 $466  General Administration $396,234 $183 $396,234 $185 $396,234 $185  School Administration $1,330,931 $615 $1,330,931 $621 $1,330,931 $621  Fiscal Services $196,794 $91 $196,794 $92 $196,794 $92  Operations and Maintenance $2,293,569 $1,060 $2,293,569 $1,070 $2,293,569 $1,070  Pupil Transportation $637,363 $295 $637,363 $297 $637,363 $297  Staff Services $62,921 $29 $62,921 $29 $62,921 $29  Other Support Services $3,000 $1 $3,000 $1 $3,000 $1  Insurance $350,000 $162 $350,000 $163 $350,000 $163  Administrative Costs $65,000 $30 $65,000 $30 $65,000 $30Total Expense $20,052,211 $9,269 $20,052,211 $9,351 $20,052,211 $9,351

           Ending Fund Balance $5,295,159 $2,448 $4,093,024 $1,909 $2,890,889 $1,348

26%  20%  14% Required Reserves              Tabor  $700,000    $700,000    $700,000    30% BOE  $6,015,663    $6,015,663    $6,015,663     Questar   $-       $-         Total Required Reserves (Tabor and BOE)  $6,715,663     $6,715,663     $6,715,663   Undesignated Reserve -$1,420,504   -$2,622,640   -$3,824,775