School District 53

September 19, 2013

Lisa McCall & Shannon Miller

Health & Safety Best Practices Workshop 2013

Jim:

1. Purpose

2. Introductions

3. District Data Trends: Sec 1

4. Workshop timeline/breaks

5. Progression of inservice correlated with section # in your

H & S Best Practices Binder

Welcome & Introductions

It is in our best H & S interests to avoid having this workshop lead to …

And just as importantly…so let’s keep this interactive for everyone

Purpose of workshop to help you develop “best practices” for H & S in your buildings: Tab 12

Systematically address audit checklist so you get an A in H & S!

Reduce potential for injury/claims through proactive measures.

H & S Audit Checklist

During 12/13 some insightful feedback has come to our attention regarding procedure for Relief (TOC & CUPE) & frequent visitors to building &

1. Sign in process Sec 1

2. EPP Quick List *Summary Sheet

3. Task: School Teams personalize sheets

Recommendation for Action: Relief Sign In

Process & EPP Awareness at # sites

1. Sept. to June Checklists: Sec 3

2. Bi-Annual Orientation/Review

Monthly

3. Committee Mtgs

4. Site Theme Inspections

5. Building Inspections

6. EPP Drills

H & S Yearly Timeline

Bi-Annual (Sept. & Jan.) Sec 4

Mandatory for all site-based staff

Sign off procedure: Fax forms SBO

Session Agenda Example

Powerpoints ( Elem & Sec) Modify

Critical Incident Phone Tree (SBO)

Orientation/Review Sessions

1. Purpose Sec 4

2. Membership (AO, SOSTU, CUPE)

3. Meeting Agenda/Minutes Template Email Mitch/Post

4. Bulletin Board Items

5. Attachments/Correspondence

Site-based Committees

1. EPP Plans (Elem & Sec. Templates)

Sec. 6

2. School Maps & Evacuation Routes

3. EPP Drills Timeline OKF Example

4. EPP Backpacks (Item List)

5. Ongoing Awareness (New staff/TOC)

Newsletters/Staff Mtgs/Community)

EPP: Emergency Preparedness

 Monday, Sept. 9 Fire Drill 11:40 am Friday, Sept. 20 Fire Drill 8:50 amTuesday, Sept. 24 Fire Drill 2:00 pmFriday, Sept. 27 Lockdown Drill 10:10 amThursday, Oct. 10 Earthquake Drill 8:50 amWeek of Jan. 5-11 Fire Drill unannouncedWeek of Jan. 12-18 Lockdown Drill unannouncedWeek of Feb. 9-15 Fire Drill unannouncedWeek of Mar. 2-8 Earthquake Drill unannouncedWeek of Apr. 6-12 Fire Drill unannounced

 *Ensure to teach & practice protocols for all 3 EPP Drills

*Take Emergency Backpacks, Classlists, & Meds.  

Emergency Preparedness ScheduleO.K. Falls School 2013/2014

Fire Drill: Bells, line up, shut doors, exit building, muster, attendance, evacuate if needed

Earthquake Drill: Paper crunching over PA, go under desks/table/ or in doorway, count to 60 Twice, evacuate, attendance.

Lockdown Drill: New Language NO longer “Code 53” instead “LOCK DOWN SCHOOL NOW” doors locked, everyone hides away from windows, blinds/window coverings closed, WAIT

*Evacutation Sites- follow-up contacts each year & have names/#s handy

EPP Drills at a Glance…

Nutrition Break (Q & A)

Sept. Extension Cords

Oct. Ladder Safety

Nov. Walking Surfaces

Dec. Decorations

Jan. Food Safety

Feb. Storage

Mar. Exit Routes

Apr. Exterior Stairs/ Walkway

May Fire Safety/ Flammables

June Chairs

Monthly Theme Inspections Sec 7

Awareness tips/info each month

Post Minibooks in classrooms

Staff sign off

Committee reviews

MTCE workorders may result

Elementary Inspection Reports

Let’s take a few moments to look at inspection mini books & seek to personalize safety checklists for each theme to

best fit each school site

& brief shareout of examples

School Committee Task…10 min

Sec 8 & 9

H & S Committee to do

Review & send to Mitch

Monthly Building Inspections

Best Practices Workshop Fall 2012

Audit Recommendations 10/11

Procedures Workshop 2011

Process:

1) Analysis district trends

2) Do Risk Analysis of site

3) Prioritize outcomes & determine relevant area of focus

4) Create concise procedure (see templates/ examples)

5) Teach, post, practice, educate, modify, to foster best practice= less H & S incidents

H & S Procedures: Sec 10

Signing In/Out Protocol WorkSafe Injury Process Scent Awareness Initiative Green/Yellow File EPP

Procedures Can you name others ????

Examples SD 53 Procedures:

• Do Site-based Risk Analysis

• Focus on Priority areas from claims

• Use Monthly EPP Themes

• Determine areas with high use

• Identify areas with equipment

• Address indoor, outdoor, weather

Site-based Procedures

Team Sharing School Sharing Elem. & Sec.

Sharing/Networking Suggestions Recommendations Q & A

School Procedures

WorkSafe Claims & Action Analysis

Sec 11When a workplace injury occurs 5 step procedurePost in visible areas- go over with relief staffEnsure to send to SBO asap due to WorkSafe 72 hour deadlineEnsure 1st Aid Attendant Namesposted

Congratulations… you made it!Now you should be ready to take on Section 12 in

your manual!We know you are dying to check out the H & S Site

in FirstClass.

Q & A Individual Survey Group Sharing H & S Goals for your

site/team/year District H & S Committee

Workshop Evaluation

School District 53 wishes to thank you for your ongoing

commitment in fostering Health & Safety

awareness, proactice procedures,

& best practice.

Thank you !