Welcome

Special Thanks to Sierra Vista High School

Agenda

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• Welcome and Overview

Pat Skorkowsky, Deputy Superintendent

• Board Member Comments

Carolyn Edwards, Trustee, District F

• Presentation

Jeff Weiler, Chief Financial Officer

• Distribution of survey and public input forms

• Public Input

Facilitated by Joyce Haldeman, Associate Superintendent

• Collection of input forms

Options for Public Input

1. January 7, Tonight

Public Input Meeting

2. January 8, Tomorrow

(9:30 a.m.) AZAC Meeting, 2832 E Flamingo Road

3. January 9, Wednesday

(8 a.m.) Board Work Session, 2832 E Flamingo Rd

4. Survey

3

Survey

Online Survey: www.ccsd.net/overcrowding

Or

Complete paper

survey

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School Capacity Options

January 7, 2013

Strategies for Managing Elementary School Overcrowding

Current Situation – Elementary Schools

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• Total enrollment is 9.73% over program capacity

• Next year, CCSD is anticipated to gain at least 3,000

students from currently active housing developments

• One-third of that growth is expected in the southwest

part of the valley (in Performance Zone 11)

• 5 elementary schools in the southwest currently have over

1,000 students

• Southwest area schools are growing at an average rate of

6% per year

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Percent

Over/Under

Capacity

Legend: Percent Over/Under Capacity

-10% or less

-9.99% thru 9.99%

10% thru 24.99%

25% or more

Assumptions – Used As Possible

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• Look at immediate future (2-3 years), while keeping longer-term

implications in mind

• Match limited resources with highest priorities to deal with

overcrowding issues

• Ensure student safety

• Impact the fewest number of students and families

• Maintain schools on a nine-month calendar

• Avoid major rezoning

• Limit student bus-ride time to a maximum of 1 hour

Options - for Addressing School Capacity Issues

1. Strategic Placement of Selected Programs and Grade

Levels

2. Build New Elementary School(s)

3. Create Portable Elementary School(s)

4. Additional Use of Portables

5. Convert Schools to Year-Round Calendar

6. Major Rezoning

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A combination of these options may be needed and will vary by

school

1. Strategic Movement of Selected Programs

• Tuition-based kindergarten

• Title I

• Early childhood

• Full-day kindergarten

• Single grade levels (i.e. 5th grade)

• Special education programs

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Programs Being Considered

1. Strategic Movement of Selected Programs

• Tuition-based kindergarten programs are voluntary

and should only be offered when space is available

Examples

• One school in the southwest has 5 classrooms being

used for special programs that could be relocated to

alleviate overcrowding

• One school in the central valley has 11 classrooms

being used for special programs

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Context

• Obtaining and/or leasing alternative facilities for early childhood centers and/or selected grade levels

• Locating selected programs or grade levels (i.e. 5th grade) at underutilized middle schools

• Placing full-day and tuition-based kindergarten programs at high schools – which supports high schools that offer courses in education

• Creating fifth-grade center satellite campuses

• Carefully consider the placement of future programs

• Use underutilized elementary school capacity, where available

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1. Strategic Movement of Selected Programs

Possible Options

• Relocation of these programs to schools with available

space could better utilize District resources

• Increases capacity at overcrowded facilities, providing

more classrooms available to zoned students

• Reduce the number of zone variances at overcrowded

schools

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1. Strategic Movement of Selected Programs

Pros

• Students may have longer bus rides

• Students may not attend their neighborhood school

• Potential of siblings attending different schools

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1. Strategic Movement of Selected Programs

Cons

2. New Elementary School(s)

• A new elementary school is estimated to cost $26 million

• Staff is re-evaluating the $68 million in capital projects that

are currently funded (through Revision 17), but not yet

underway

• Some capital funds are being identified, to be included in a

possible Revision 18 of the Capital Plan

• There are at least 3 southwest area elementary school

sites currently available and in the District’s possession

• From the time funding is identified, it takes approximately 2

years to complete a new elementary school

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Context

• Relieves some of the overcrowding in the high growth

areas

• Reduces the number of students to be rezoned

• Creates a better sense of community

• Develops a more sustainable planning approach to the

growth in the area

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2. New Elementary School(s) Pros

• Capital funding is limited

• Will take time to implement and properly plan

• Would possibly limit funds available for other critical

District projects

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2. New Elementary School(s) Cons

3. Portable Elementary School(s)

• A temporary elementary school campus can be built for an

estimated $8 million, with utilization of existing and

available portable classrooms and procurement of needed

common area facilities

• These temporary campuses could be built on sites

designated for future permanent elementary schools

• Most of the offsite and onsite improvements (utilities,

parking, etc.) could be placed in preparation for the future

permanent schools

• These schools could be sited and set up in less than 1 year

(assuming all necessary permits and entitlements can be

obtained from the relevant entities)

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Context

3. Portable Elementary School(s)

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Examples

• 3 portable elementary schools could be completed for approximately the same amount of money as a permanent elementary costs

• Approximately $4 million of each portable school’s cost could go toward (and in lieu of) future permanent school site work costs, and portables could be repurposed

• Portable school campuses could be completed in less than half the time of permanent schools

Cons

• Portable campuses are not as energy-efficient as permanent schools

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3. Portable Elementary School(s) Pros

4. Additional Use of Portables

• Additional portables for classrooms, restrooms, and

lunch rooms could be added at some overcrowded

schools

• Portables could also be used to create a satellite

campus

• This could be in addition to, or as an alternative to, the

other options

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Context

• Sufficient portable inventory exists

• Portables can be relocated as enrollments change

• Portable lunch rooms and restrooms can be added if

needed

• The most cost-effective option currently available

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4. Additional Use of Portables Pros

• Potential loss of blacktop, fields, or playground space

• Large number of students on campus at the same

time

• Additional lunch periods needed

• Additional staff required for supervision

• Traffic at pickup and drop-off

• Still only a temporary solution

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4. Additional Use of Portables Cons

5. Convert to Year-Round Schedule

Follow Regulation 7124 by considering schools that

meet all 3 of the following triggers for consideration

of possible conversion to year-round schedules

1. Over 125% of design capacity

2. 3-Year average enrollment growth exceeding 5%

3. More than 8 portable classrooms in use

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Context

• The 3 schools with the highest enrollments meet the

criteria in Regulation 7124 in order to convert to a

year-round schedule

• Reduces the number of staff and students on campus

at one time by 20%

• Reduces traffic at any one time

• Would not require many more portables

• Parents generally prefer year-round to being rezoned

• Keeps communities intact 26

5. Convert to Year-Round Schedule Pros

• On a year-round schedule, schools may still require the use of portable classrooms in order to accommodate the enrollment gains anticipated from active developments

• Roving classrooms - some students/teachers would change classrooms every 5 weeks

• Increased general fund operating expenses (staff, utilities, transportation)

• Track selection - inconvenient for families with middle and high school students

• Impacts on standardized testing

• Increase in zone variances to schools on a nine-month calendar

• Increased wear and tear on building and building systems

• Seniority concerns for support staff and administrators returning (bumping)

• Teachers not able to participate in summer professional development 27

5. Convert to Year-Round Schedule Cons

6. Major Rezoning

• To alleviate overcrowding, and without any of the

other options under consideration, each rezoning

scenario would potentially affect a large amount of

schools

• With each major rezoning scenario, potentially

thousands of students would be impacted

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Context

• Provides relief of a few hundred students to the schools with the highest enrollments for the next school year

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6. Major Rezoning Pros

• Redistributes the overcrowding to many other schools

• Requires the movement of a large number of students

• Sustainability - due to growth from remaining developments, enrollments at many of theses schools could be 1,100+ again within two or three years

• Number of portables to be relocated to these other schools in order to accommodate the student increases from zoning (cost to move portables)

• Distance for families to school; loss of community feeling

• If/when funding is available to build new schools, much of this zoning would need to be undone, possibly forcing these families to change schools again

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6. Major Rezoning Cons

Top Three Options – Being Considered

1. Create Portable Elementary School(s)

2. Additional Use of Portables (with enrollment caps)

3. Convert Schools to Year-Round Calendar

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Timeline For Decisions

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Rezoning

AZAC January

2013

Board February

2013

Calendar Conversation

Recommendation

January 2013

Decision February

2013

New or Portable School(s)

Recommendation

January 2013

Board March 2013

Community Input

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Survey

Online Survey: www.ccsd.net/overcrowding

Or

Complete paper

survey

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