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    SCHOOL AUTOMATION

    /

    ACADEMIC R ECORD M ANAGEMENT

    SYSTEM

    with SMS Solutions

    TABLE OF CONTENTS

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    ABSTRACT

    Student Management System deals with all kind of student details,

    academic related reports, college details, course details, curriculum, batch

    details and other resource related details too. It tracks all the details of a

    student from the day one to the end of his course which can be used for all

    reporting purpose, tracking of attendance, progress in the course, completed

    semesters years, coming semester year curriculum details, exam details,

    project or any other assignment details, final exam result; and all these will be

    available for future references too.

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    ur program will have the databases of !ourses offered by the college

    under all levels of graduation or main streams, teacher or faculty"s details,

    batch execution details, students" details in all aspects.#his program canfacilitate us explore all the activities happening in the college, even we can get

    to know which teacher $ faculty is assigned to which batch, the current status

    of a batch, attendance percentage of a batch and upcoming re%uirements of a

    batch.

    &ifferent reports and 'ueries can be generated based of vast options

    related to students, batch, course, teacher $ faculty, exams, semesters,

    certification and even for the entire college.

    #he main objective of using this management tool is for academic institutions

    range from schools and colleges to simplify their administrative process

    involving personnel management, inventory and payments.

    #he additional feature which is added in this tool is messaging services like

    SMS ( )*mail which means tool can able to send messages to parents

    regarding students activities and school events. #his system eases the process

    of tracking a record with its in built search option. +or each and every

    organi ation, -usiness rocess /eengineering 0- /1 is important because

    - / is a management approach aiming at improvements by means of elevating efficiency and effectiveness of the processes that exist within and

    across organi ations.

    #he key to - / is for organi ations to look at their business processes

    from a 2clean slate2 perspective and determine how they can best construct

    these processes to improve how they conduct business and business process

    change management. So 3/MS is designed and developed in the way to

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    ensure the - / is very much possible in the future re%uirements and

    transformations.

    ur 3/MS also provides proper solutions and reports for the top

    management for taking proper decisions and policies for -usiness process

    redesign and -usiness #ransformations.3/MS also reduces the work load of

    the )nd users by eliminating the data*entry work while preparing reports for

    the top management.

    3/MS is developed by using the Microsoft .4)# platform so it provides

    high end security and user friendly environment for the users and provides

    great control over the system for the administrators.

    Ch %t&r '

    INTRODUCTION

    About th& %ro0&!t

    #he student management system is an automated version of manual

    Student Management System. It can handle all details about a student. #he

    details include college details, subject details, student personnel details,

    academic details, exam details etc...

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    In case of manual system they need a lot of time, manpower etc. 5ere

    almost all work is computeri ed. So the accuracy is maintained. Maintaining

    backup is very easy. It can do with in a few minutes.

    ur system has two type of accessing modes, administrator and user.

    Student management system is managed by an administrator. It is the job of

    the administrator to insert update and monitor the whole process.

    6hen a user log in to the system. 5e would only view details of the

    student. 5e can"t perform any changes.

    Ch %t&r )

    MODULES

    Student

    3dmission

    /eceipts

    !lasses

    #ime #able

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    3ttendance

    7etters

    /eports

    3dmin

    )xam /esults

    Ch %t&r $

    SYSTEM STUDY

    System study aims at establishing re%uests for the system to beac%uired, developed and installed. It involves studying and analy ing the ways

    of an organi ation currently processing the data to produce information.3naly ing the problem thoroughly forms the vital part of the system study. Insystem analysis, prevailing situation of problem carefully examined by

    breaking them into sub problems. roblematic areas are identified andinformation is collected. &ata gathering is essential to any analysis of re%uests.It is necessary that this analysis familiari es the designer with objectives,activities and the function of the organi ation in which the system is to be

    implemented.

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    STUDY OF E1ISTING SYSTEM

    #oday in colleges student details are entered manually. #he student

    details in separate records are tedious task. /eferring to all these records andupdating is needed. #here is a chance for more manual errors.

    2RO2OSED SYSTEM

    -y developing the system we can attain the following facilities. )asy to handle and feasible.

    !ost reduction.

    +ast and convenient.

    INTRODUCTION TO #NET

    #his proposed software is going to be developed using the latest technologyfrom Microsoft called Microsoft. 4)# and it is the software that connectsinformation, people, systems, and devices. It spans clients, servers, anddeveloper tools, and consists of8

    #he .4)# +ramework 9.9, used for building and running all kinds of software, including 6eb*based applications, smart client applications, and:M7 6eb services components that facilitate integration by sharing data andfunctionality over a network through standard, platform*independent protocolssuch as :M7 0)xtensible Markup 7anguage1, S 3 , and 5## .

    &eveloper tools, such as Microsoft >?, which providesan integrated development environment 0I&)1 for maximi ing developer

    productivity with the .4)# +ramework.

    http://studio.net/http://studio.net/
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    3 set of servers, including Microsoft 6indows Server =>>?, MicrosoftS'7 Server, and Microsoft -i #alk Server, that integrates, runs, operates, andmanages 6eb services and 6eb*based applications.

    !lient software, such as 6indows : , 6indows !), and Microsoft ffice: , that helps developers deliver a deep and compelling user experience acrossa family of devices and existing products

    AD3ANTAGES OF NET

    #he .4)# +ramework offers a number of advantages to developers. #hefollowing paragraphs describe them in detail.

    Consist&nt %ro4r 55in4 5o6&l

    &ifferent programming languages have different approaches for doing atask. +or example, accessing data with a application and a

    6ith .4)#, for example, accessing data with a paragraph explains that there is more than one way to do a particular task within the same language. #he .4)# example explains that there"s a unified

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    means of accomplishing the same task by using the .4)# !lass 7ibrary, a keycomponent of the .4)# +ramework.

    #he functionality that the .4)# !lass 7ibrary provides is available to all.4)# languages resulting in a consistent object model regardless of the

    programming language the developer uses.

    Dir&!t su%%ort 7or s&!urit8

    &eveloping an application that resides on a local machine and uses localresources is easy. In this scenario, security isn"t an issue as all the resources areavailable and accessed locally. !onsider an application that accesses data on aremote machine or has to perform a privileged task on behalf of anonprivileged user. In this scenario security is much more important as theapplication is accessing data from a remote machine.

    6ith .4)#, the +ramework enables the developer and the systemadministrator to specify method level security. It uses industry*standard

    protocols such as #! $I , :M7, S 3 and 5## to facilitate distributedapplication communications. #his makes distributed computing more secure

    because .4)# developers cooperate with network security devices instead of working around their security limitations.

    Si5%li7i&6 6&9&lo%5&nt &77orts

    7et"s take a look at this with 6eb applications. 6ith classic 3S , when adeveloper needs to present data from a database in a 6eb page, he is re%uiredto write the application logic 0code1 and presentation logic 0design1 in thesame file. 5e was re%uired to mix the 3S code with the 5#M7 code to getthe desired result.

    3S .4)# and the .4)# +ramework simplify development by separatingthe application logic and presentation logic making it easier to maintain thecode. Cou write the design code 0presentation logic1 and the actual code

    http://asp.net/http://asp.net/
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    0application logic1 separately eliminating the need to mix 5#M7 code with3S code. 3S .4)# can also handle the details of maintaining the state of thecontrols, such as contents in a textbox, between calls to the same 3S .4)#

    page.

    3nother advantage of creating applications is debugging.

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    #he Microsoft .4)# +ramework is a software component that can beadded to or is included with the Microsoft 6indows operating system. It

    provides a large body of pre*coded solutions to common program

    re%uirements, and manages the execution of programs written specifically for the framework. #he .4)# +ramework is a key Microsoft offering, and isintended to be used by most new applications created for the 6indows

    platform.

    #he pre*coded solutions that form the framework"s class library cover alarge range of programming needs in areas including8 user interface, dataaccess, database connectivity, cryptography, web application development,numeric algorithms, and network communications. #he functions of the classlibrary are used by programmers who combine them with their own code to

    produce applications.

    rograms written for the .4)# +ramework execute in a softwareenvironment that manages the program"s runtime re%uirements. #his runtimeenvironment, which is also a part of the .4)# +ramework, is known as the!ommon 7anguage /untime 0!7/1. #he !7/ provides the appearance of anapplication virtual machine, so that programmers need not consider thecapabilities of the specific ! D that will execute the program. #he !7/ also

    provides other important services such as security mechanisms, memorymanagement, and exception handling. #he class library and the !7/ together

    compose the .4)# +ramework.#he framework is intended to make it easier to develop computer

    applications and to reduce the vulnerability of applications and computers tosecurity threats.

    +irst released in =>>=, it is included with 6indows : S =, 6indows Server =>>? and 6indows

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    Mi!roso7t #NET Fr 5&wor< w s 6&si4n&6 with s&9&r l int&ntions=

    E Interoperability * -ecause interaction between new and older applications is commonly re%uired, the .4)# +ramework provides means toaccess functionality that is implemented in programs that execute outsidethe .4)# environment. 3ccess to ! M components is provided in theSystem./untime.InteropServices and System.)nterpriseServices namespacesof the framework, and access to other functionality is provided using the

    $Invoke feature.

    E !ommon /untime )ngine * rogramming languages on the .4)#+ramework compile into an intermediate language known as the !ommonIntermediate 7anguage, or !I7 0formerly known as Microsoft Intermediate7anguage, or MSI71. In Microsoft"s implementation, this intermediatelanguage is not interpreted, but rather compiled in a manner known as just*in*time compilation 0FI#1 into native code. #he combination of these concepts iscalled the !ommon 7anguage Infrastructure 0!7I1, a specification; Microsoft"simplementation of the !7I is known as the !ommon 7anguage /untime0!7/1.

    E 7anguage Independence * #he .4)# +ramework introduces a!ommon #ype System, or !#S. #he !#S specification defines all possibledata types and programming constructs supported by the !7/ and how theymay or may not interact with each other. -ecause of this feature, the .4)#+ramework supports development in multiple programming languages. #his isdiscussed in more detail in the .4)# languages section below.

    E -ase !lass 7ibrary * #he -ase !lass 7ibrary 0-!71, sometimesreferred to as the +ramework !lass 7ibrary 0+!71, is a library of typesavailable to all languages using the .4)# +ramework. #he -!7 providesclasses which encapsulate a number of common functions, including filereading and writing, graphic rendering, database interaction and :M7

    document manipulation.

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    E Simplified &eployment * Installation of computer software must be carefully managed to ensure that it does not interfere with previouslyinstalled software, and that it conforms to increasingly stringent securityre%uirements. #he .4)# framework includes design features and tools thathelp address these re%uirements.

    E Security * .4)# allows for code to be run with different trust

    levels without the use of a separate sandbox.

    3 design goal of the .4)# +ramework was to support platformindependenceGcitation neededH. #hat is, a program written to use theframework should run without change on any type of computer for which theframework is implemented. 5owever, Microsoft has only implemented the full.4)# framework on the 6indows operating system. Microsoft and others have

    implemented portions of the framework on non*6indows systems, but to datethese implementations are neither complete nor widely used, so full cross* platform support has not been achieved.

    INTRODUCTION TO S>L SER3ER ) (

    Microsoft S'7 Server =>> is comprehensive, integrated datamanagement and analysis software that enables organi ations to reliablymanage mission*critical information and confidently run today"s increasinglycomplex business applications. S'7 Server =>> allows companies to gaingreater insight from their business information and achieve faster results for acompetitive advantage. S'7 Server =>> is the &ata latform leader8

    E S'7 Server is the fastest growing &atabase and -usiness Intelligence

    vendor.

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    E S'7 Server ships more units than racle and I-M combined.E S'7 Server is the B9 73 Server on the market.

    E S'7 Server is more secure than racle. Since Fuly =>>? morethan 9>> critical racle database security vulnerabilities have been identified,compared to J)/ for S'7 Server for that period.

    E S'7 Server is a benchmark leader, with the best price$performance for # !*5 9#- ( ?#- 0non*clustered1 as well as best performance for # !*5 9#-.

    E Kartner =>>@ worldwide /&-MS market share reports highestgrowth rate in market share for Microsoft S'7 Server. 6ith =L growth inmarket share, growth is almost twice the nearest competitor at 9N.L growth.

    E S'7 Server Manages the 6orld"s 7argest &atabasesCh %t&r ,

    SYSTEM ANALYSIS

    #he primary goal of the system analyst is to improve the efficiency of the

    existing system. +or that the study of specification of the re%uirements is veryessential. +or the development of the new system, a preliminary survey of theexisting system will be conducted. Investigation done whether the upgradationof the system into an application program could solve the problems anderadicate the inefficiency of the existing system.

    FEASIBILITY STUDY

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    #he initial investigation points to the %uestion whether the project isfeasible. 3 feasibility is conducted to identify the best system that meets the allthe re%uirements. #his includes an identification description, an valuation of

    the proposed systems and selection of the best system for the job. #here%uirements of the system are specified with a set of constraints such assystem objectives and the description of the out puts. It is then duty of theanalyst to evaluate the feasibility of the proposed system to generate the aboveresults. #hree key factors are to be considered during the feasibility study.

    O%&r tion F& sibilit8

    3n estimate should be made to determine how much effort and carewill go into the developing of the system including the training to be given tothe user. Dsually, people are reluctant to changes that come in their

    progression. #he computer initiali ation will certainly affected the turn over,transfer and employee job status. 5ence an additional effort is to be made totrain and educate the users on the new way of the system.

    T&!hni! l F& sibilit8

    #he main consideration is to be given to the study of available resourcesof the organi ation where the software is to be implemented. 5ere the systemanalyst evaluates the technical merits of the system giving emphasis on the

    performance, /eliability, maintainability and productivity.-y taking theconsideration before developing the proposed system, the resourcesavailability of the organi ation was studied. #he organi ation was immensecomputer facilities e%uipped with sophisticated machines and the software

    hence this technically feasible.E!ono5i! F& sibilit8

    )conomic feasibility is the most important and fre%uently used methodfor evaluating the effectiveness of the proposed system. It is very essential

    because the main goal of the proposed system is to have economically better result along with increased efficiency. !ost benefit analysis is usually

    performed for this purpose. It is the comparative study of the cost verses the

    benefit and savings that are expected from the proposed system. Since the

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    organi ation is well e%uipped with the re%uired hard ware, the project wasfound to be economically.

    CHA2TER (SYSTEM S2ECIFICATION

    HARD:ARE RE>UIREMENTSrocessor 8 intel entium I K- 5&&

    SOFT:ARE RE>UIREMENTS

    perating System 8 windows : $

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    !B. !B is designed to bring rapid development to the !AA programmer without sacrificing the power and control that are a hallmark of ! and !AA.-ecause of this heritage, !B has a high degree of fidelity with ! and !AA, and

    developers familiar with these languages can %uickly become productive in!B. !B provides intrinsic code trust mechanisms for a high level of security,garbage collection, and type safety. !B supports single inheritance and createsMicrosoft intermediate language 0MSI71 as input to native code compilers.It isfully integrated with the .

    4)# +ramework and the common language runtime, which together provide language interoperability, garbage collection, enhanced security, andimproved versioning support. !B simplifies and moderni es some of the morecomplex aspects of ! and !AA, notably namespaces, classes,enumerations,overloading, and structured exception handling. !B also eliminates ! and !AAfeatures such as macros, multiple inheritance, and virtual base classes.

    +or current !AA developers, !B provides a powerful, high*productivitylanguage alternative.

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    CHA2TER *

    SYSTEM DESIGN

    System design is the solution to the creation of a new system. #his phase is composed of several systems. #his phase focuses on the detailedimplementation of the feasible system. It emphasis on translating designspecifications to performance specification. System design has two phases of development logical and physical design.

    &uring logical design phase the analyst describes inputs 0sources1, out

    puts 0destinations1, databases 0data sores1 and procedures 0data flows1 all in aformat that meats the uses re%uirements. #he analyst also specifies the user needs and at a level that virtually determines the information flow into and outof the system and the data resources. 5ere the logical design is done throughdata flow diagrams and database design.

    #he physical design is followed by physical design or coding. hysicaldesign produces the working system by defining the design specifications,which tell the programmers exactly what the candidate system must do.

    #he programmers write the necessary programs that accept input fromthe user, perform necessary processing on accepted data through call and

    produce the re%uired report on a hard copy or display it on the screen.

    LOGICAL DESIGN

    7ogical design of an information system shows the major features andalso how they are related to one another. #he first step of the system design isto design logical design elements. #his is the most creative and challenging

    phase and important too. &esign of proposed system produces the details of the state how the system will meet the re%uirements identified during thesystem analysis that is, in the design phase we have to find how to solve thedifficulties faced by the existing system. #he logical design of the proposed

    system should include the details that contain how the solutions can beimplemented. It also specifies how the database is to be built for storing and

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    retrieving data, what kind of reports are to be created and what are the inputsto be given to the system. #he logical design includes input design, outputdesign, and database design and physical design

    IN2UT DESIGN

    he input design is the link between the information system and the user. Itcomprises the developing specification and procedures for data preparationand those steps are necessary to put transaction data into a usable form for

    processing data entry. #he activity of putting data into the computer for

    processing can be achieved by inspecting the computer to read data from awritten or printed document or it can occur by having people keying the datadirectly into the system. #he design of input focuses on controlling the amountof input re%uired, controlling errors, avoiding delay, avoiding extra steps andkeeping the process simple.

    #he system needs the data regarding the asset items, depreciation rates,asset transfer, physical verification for various validation, checking,calculation and report generation.. #he error raising method is also included inthe software, which helps to raise error message while wrong entry of input isdone. So in input design the following things are considered.

    6hat data should be given as inputO

    E 5ow the data should be arranged or codedO

    E #he dialogue to guide the operating personnel in providing input.

    E Methods for preparing input validations and steps to follow when

    error occur

    E #he samples of screen layout are given in the appendix.

    OUT2UT DESIGN

    !omputer output is the most important and direct information sourceto the user. utput design is a process that involves designing necessaryoutputs in the form of reports that should be given to the users according to the

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    re%uirements. )fficient, intelligible output design should improve the system"srelationship with the user and help in decision making. Since the reports aredirecting referred by the management for taking decisions and to draw

    conclusions they must be designed with almost care and the details in thereports must be simple, descriptive and clear to the user. So while designingoutput the following things are to be considered.

    E &etermine what information to presentE 3rrange the presentation of information in an acceptable format

    E &ecide how to distribute the output to intended receipts

    &epending on the nature and future use of output re%uired, they can bedisplayed on the monitor for immediate need and for obtaining the hardcopy.#he options for the output reports are given in the appendix.

    2HYSICAL DESIGN#he process of developing the program software is referred to as physical

    design. 6e have to design the process by identifying reports and the other

    outputs the system will produce. !oding the program for each module with itslogic is performed in this step. roper software specification is also done inthis step.

    MODULAR DESIGN

    3 software system is always divided into several sub systems thatmakes it easier for the development. 3 software system that is structured intoseveral subsystems makes it easy for the development and testing. #hedifferent subsystems are known as the modules and the process of dividing anentire system into subsystems is known as modulari ation or decomposition.

    3 system cannot be decomposed into several subsystems in any way. #heremust some logical barrier, which facilitates the separation of each module. #he

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    separation must be simple but yet must be effective so that the development isnot affected.

    #he system under consideration has been divided into several modules taking

    in consideration the above*mentioned criteria. #he different modules are

    9. !ollege and &epartment details

    =. 7ogin and subject

    ?. Student &etails

    N. )xam &etails

    DATABASE DESIGN

    #he overall objective in the development of database technology has been to treat data as an organi ational resource and as an integrated whole.&-MS allow data to be protected and organi ed separately from other resources. &atabase is an integrated collection of data. #he most significantform of data as seen by the programmers is data as stored on the direct accessstorage devices. #his is the difference between logical and physical data.

    &atabase files are the key source of information into the system. It is the process of designing database files, which are the key source of information tothe system.

    #he files should be properly designed and planned for collection,accumulation, editing and retrieving the re%uired information.

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    #he organi ation of data in database aims to achieve three major objectives8 *

    E &ata integration.

    E &ata integrity.

    E &ata independence.

    #he proposed system stores the information relevant for processing inthe MS S'7 S)/

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    E +irst normal form 3 relation is said to be in 94+ if all the under lying domain of attributes

    contain simple individual values.

    E Second normal form#he =4+ is based on the concept of full functional dependency. 3

    relation said to be in =4+ if and only if it is in 94+ and every non*key attributeis fully functionally dependent on candidate key of the table.

    E #hird normal form#he ?4+ is based on the concept of transitive dependency. 3 relation in

    =4+ is said to be in ?4+ if every non*key attribute is non*transitively.

    Ch %t&r +

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