schh computer club treasurers report february 8, 2007
TRANSCRIPT
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SCHH Computer Club
Treasurer’s Report
February 8, 2007
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Feb 1, 2007 Opening Balances
Liberty Bank Checking$10,150.76
Treasury Bills$80,000.00
Petty Cash $ 36.21
TOTAL FUNDS – 01/01/06 $90,186.97
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January 2007 Income
Membership Dues $5,820.00 Education Classes $1,260.00 Printing Fees $ .00 Interest Income
– Treasury Bills $ 313.88– Liberty Bank $ 6.16
TOTAL INCOME $7,400.04
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January 2007 Expenses
Administration $ 82.44 Hardware $ 368.27 Printer Supplies $ 51.34 Software $ 194.10 Subscriptions $ 48.00
TOTAL $ 744.15
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January 2007 Treasury Bill Activity Opening Balance $ 80,000 February2006 Additions $ 5,000 End of February Balance $ 85,000
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January 31, 2007 Balances
Liberty Bank Checking $ 16,806.56
Treasury Bills $ 80,000.00
Petty Cash $ 36.21
TOTAL FUNDS – 1/31/07 $ 96,842.86
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SCHH Computer Club
2007 Budget
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2007 Opening Balances
Liberty Bank Checking$10,150.76
Treasury Bills$80,000.00
Petty Cash $ 36.21
TOTAL FUNDS – 01/01/06 $90,186.97
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2007 Planned Income
Membership Dues $22,000 Education Classes $ 5,500 Printing Fees $ 600 Interest Income
– Treasury Bills $ 3,800– Liberty Bank Checking $ 50
TOTAL INCOME $31,950
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2007 Planned Expenses [1 – 2]
Administration $ 445 Education $ 1,350 Hardware $ 9,580 Membership $ 315 Printing $ 1,025 Printer Supplies $ 1,065 Program $ 2,090
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2007 Planned Expenses [2 - 2]
Software $ 5,091 Computer Room Cleaning $ 1,550 Special Events $ 4,950 Subscriptions $ 760
TOTAL EXPENSES $28,221
TOTAL GAIN $ 3,729
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2007 Year-End Balances
Liberty Bank Checking $ 9,890.36
Treasury Bills $ 85,000.00
Petty Cash $ .00
TOTAL FUNDS – 12/31/07 $ 94,890.36
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Key Issues for 2007
Budget for New Computer Club Room [Est. Late 1st Quarter 2008 Install]
Develop Budget for Reserve Requirements Review Annual Dues Rate Again
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SCHH Computer Club
Proposed Budget
New Computer Room
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Supplied By Del Webb/Pulte
A Large Room [46ft X 26ft]– Walls
– Ceiling with Connections for Mounted Projector
– Two Lockable Closets [6ft X 6ft]
– Lighting w/Dimmers
– Electrical Outlets
A Folding Partition to Allow Separate Classroom A Raised Floor [Allows Wiring to be Hidden]
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Computer Club Requests
DSL & Cable TV outlets Phone Outlet at Monitor Desk Heavy Duty Air Conditioning – Power Usage Dimmable Lighting Opaque Back on Showcase [Limit Light] Install Ceiling Mounted Projector & Projection Screen Raised Flooring Folding Wall to Establish Two Rooms, when Needed
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PC, Mac, or Space for Laptop
Laser Printer
Scanner & Photo Printer
Printing Supplies Underneath
Pho
ne
Mon
itor
Sho
wca
se
Scr
een
Sto
rage
Cab
(D
esk
Hei
ght)
Storage Room
Storage Room
30” 30” 30”5’5’5’ 6’
45’ 6” ID28’ 6” ID16’ 8” ID
4’ 8”
7’
3’ 8”5’ 6”
5’ 4” 29’
4” I
D
Inst
ruct
or
Folded Wall
Folding Wall
3 ½” OD Cable Chase in wall (for future needs)
110 VAC 20 A (most under raised floor)
Clock outlet and hanger above door
Clo
ck o
utle
t and
ha
nger
on
wal
l
In ceiling for projector
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What Do We Need to Buy?
New Workstation Furniture [Tables & Chairs] New Cabinets for Printers/Scanners New Computers [Est. 20 PCs and 3 MACs] New & Upgraded Software New Printers / Scanners Cabling, Routers, UPS, and Surge Protectors Mountable Projection Screen
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What Will Furniture Cost?
Workstations– Two Station Tables [18 @ $438] $ 7,884– Work Station Chairs [32 @ $173] $ 5,536
Storage Cabinets [3 @ $800] $ 2,400
FURNITURE TOTALS$15,820
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What Will Computers Cost?
Computers
– PCs [Primarily Desktops]
– 20 @ $2,000 $ 40,000
– MACs
– 3 @ $2,500 $ 7,500
TOTAL COMPUTERS$ 47,500
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What Will Software Cost?
Software
– Office Suite
– 23 @ $147 $ 3,381
– Other Software
– New & Upgrades $ 2,500
TOTAL SOFTWARE $ 5,881
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What Will Electric & Network Cost? Electrical
– Surge Protectors [16 @ $269] $ 4,304– UPS [24 @ $98] $ 2,352
TOTAL ELECTRICAL $ 6,656
Networking– Routers [2 @ $295] $ 590– Cabling [ 36 @ $10] $ 360
TOTAL NETWORK $ 950
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What Will Miscellaneous Cost?
Miscellaneous– Projection Screen $ 1.239
TOTAL MISCELLANEOUS $ 1,239
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Cost Summary
Furniture $ 15,820 Computers $ 47,500 Software $ 5,881 Electrical $ 6,656 Networking $ 950 Miscellaneous $ 1,239 Tax & Shipping $ 2,500
GRAND TOTAL $ 80,546
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Annual Estimated Reservesfor Replacement and Upgrade
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Reserve Budget
Normal Replacement Cycle for Computers is 3 – 4 Years
CAM also notes that the Basic Insurance Policy for stolen or destroyed assets has a very high deductible. [ie Don’t Plan on It]
SCHHCC needs to plan for this contingency by Developing a Reserve Fund that will meet these replacement and upgrade needs.
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Reserve Budget [2 – 2]
Computers [Replace 6 per year]– Per Unit Cost $2000 $ 12,000.00
Software Periodic Upgrades [O/S & Office]– Every 5 Years at $150 per $ 4,500.00
Annual Reserve Requirement $ 8,000.00
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Reserve Budget [Time Phased] 2007 $0,000 $00,000 $10,000 2008 $8,000 $00,000 $18,000 2009 $8,000 $00,000 $26,000 2010 $8,000 $12,000 $22,000 2011 $8,000 $16,500 $13,500 2012 $8,000 $12,000 $ 9,500Start 2008 with an Estimated $10,000.Start Budgeting in 2008.Review Reserve Amount in 2011
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Any Questions or Comments?