Scheduling Advanced Clinical Activities

Laura B Kezar, MD, Associate Dean for StudentsSteve Smith, PhD, Director of Student Success

Please be patient, we will begin as soon as the room is settled

Financial Aid Update

US Department of Education reviewing disbursement dates.

UASOM Cost of Education (COE) factors in costs for Step 1, Step 2CK, Step 2CS and interviews.

Budget for these!

Most Competitive Specialties

● Dermatology.● Ophthalmology – early match.● Otolaryngology.● Neurosurgery.● Plastic Surgery.● Radiation Oncology.● Urology – early match.

Have a back up plan.Have a back up plan.

Very Competitive Specialties

● General Surgery.

● Orthopaedic Surgery.

● Radiology.

Have a back up plan.

Resources for Scheduling

Career Advisor. Course Catalog. Academic Calendar. MSS staff. Deans and other advisors.

“Special” Match Issues“Special” Match Issues

• ● Early Match – January.• Ophthalmology.• Urology.• Pediatric Neurology.

• ● Military Match. • ● Couples Match.

General Time Table

● June / July.Request Letters Of Recommendation.Schedule visiting electives.Attend Senior Meeting - June 4.

● July / August.Review program information.

http://www.nrmp.org/data/

programresultsbyspecialty.pdf Pick-up “Token” (Password) for ERAS log-in

and registration.Prepare Personal Statement and CV.

● August / September / October.Schedule Medical Student Performance

Evaluation (MSPE = dean’s letter).

General Time Table

● September / October / November.Submit applications.

● November.MSPE Released.

Early Match interviews.Main Match interviews.

● December.Submit Early Match lists.Main Match interviews.

General Time Table

● January.Early Match Results.

Main Match interviews.● February.

Submit Rank Order List.● March.

Match Day.● May.

Commencement = 05/16/2010.● June

Diploma date = 6/05/2010.

Academic Calendar

UAB-SOM Clinical Calendar for Academic Year 2009 – 2010*** All Dates Subject to Change by UAB-SOM ***

Block I Jun 29, 2009 – Aug 23, 2009a Week 1 29-Jun-09 to 05-Jul-09 Week 2 06-Jul-09 to 12-Jul-09 Week 3 13-Jul-09 to 19-Jul-09 Week 4 20-Jul-09 to 26-Jul-09 b Week 5 27-Jul-09 to 02-Aug-09 Week 6 03-Aug-09 to 09-Aug-09 Week 7 10-Aug-09 to 16-Aug-09 Week 8 17-Aug-09 to 23-Aug-09Block II* Aug 24, 2009 – Oct 18, 2009a Week 9 24-Aug-09 to 30-Aug-09 Week 10 31-Aug-09 to 06-Sep-09 Week 11 07-Sep-09 to 13-Sep-09 Week 12 14-Sep-09 to 20-Sep-09B Week 13 21-Sep-09 to 27-Sep-09 Week 14 28-Sep-09 to 04-Oct-09 Week 15 05-Oct- 09 to 11-Oct-09 Week 16 12-Oct- 09 to 18-Oct-09 s- Week 17 19-Oct-09 to 25-Oct-09Block III Oct 26, 2009 – Dec 20, 2009a Week 18 26-Oct-09 to 01-Nov-09 Week 19 02-Nov-09 to 08-Nov-09 Week 20 09-Nov-09 to 15-Nov-09 Week 21 16-Nov-09 to 22-Nov-09b Week 22 23-Nov-09 to 29-Nov-09 Week 23 30-Nov-09 to 06-Dec-09 Week 24 07-Dec-09 to 13-Dec-09 Week 25 14-Dec-09 to 20-Dec-09 x-Week 26 21-Dec-09 to 27-Dec-09 x-Week 27 28-Dec-09 to 03-Jan-10

Block IV Jan 04, 2010 – Feb 28, 2010a Week 28 04-Jan-10 to 10-Jan-10 Week 29 11-Jan-10 to 17-Jan-10 Week 30 18-Jan-10 to 24-Jan-10 Week 31 25-Jan-10 to 31-Jan-10 b Week 32 01-Feb-10 to 07-Feb-10 Week 33 08-Feb-10 to 14-Feb-10 Week 34 15-Feb-10 to 21-Feb-10 Week 35 22-Feb-10 to 28-Feb-10Block V* Mar 01, 2010 – May 02, 2010 a Week 36 01-Mar-10 to 07-Mar-10 Week 37 08-Mar-10 to 14-Mar-10 Week 38 15-Mar-10 to 21-Mar-10 Week 39 22-Mar-10 to 28-Mar-10b Week 40 29-Mar-10 to 04-Apr-10 Week 41 05-Apr-10 to 11-Apr-1 Week 42 12-Apr-10 to 18-Apr-10 Week 43 19-Apr-10 to 25-Apr-10s- Week 44 26-Apr-10 to 02-May-10Block VI May 3, 2010 – Jun 27, 2010 a Week 45 03-May-10 to 09-May-10 Week 46 10-May-10 to 16-May-10 Week 47 17-May-10 to 23-May-10 Week 48 24-May-10 to 30-May-10

b Week 49 31-May-10 to 06-Jun-10 Week 50 07-Jun-10 to 13-Jun-10 Week 51 14-Jun-10 to 20-Jun-10 Week 52 21-Jun-10 to 27-Jun-10

The New Scheduling System

Select the Scheduling Program

Login

Select Lottery Type

Select Advisor

Meet with Advisor

● Meet with your Advisor. ● First, during, after or all three.

● Take with you.● Academic Summary.● Print out of your course selections.

● Academic Calendar 2009-2010.

Advisor Inpur

● Discuss options appropriate for you and your specialty:• Acting Internships. • Electives.• Research – Enter this as an elective course.• Visiting Electives – Scheduled by hand, later.• Interviews (Do not bank on being able to

miss clinic time).• Step 2 dates (Schedule 2-4 weeks).

Enter PLENTY of options

E-mail Notices

Warning

●Please Pay close attention.•Campus.•Site.•Length.•Category.•Pre-requisites.

●Make note of course contact.

After your Advisor reviews your entries

E-mailDo not reply to this e-mail.Your advisor has disapproved your course selections for the Senior Courses Lottery. Please review your advisors comments and select alternate courses if necessary.

LINK

Log in Again

E-mail Notices

E-mailDo not reply to this e-mail.Your advisor has approved your course selections for the Senior Courses Lottery. Please complete this scheduling lotter here.

LINK

Input “When”

Rank in Order of Importance

What if I change my mind?

● Career choices change.•Don’t panic.•Meet with MSS faculty or staff.•Get a new advisor. •Reschedule in system or in drop/add

or with staff assistance depending on when it happens.

A Few Special Concerns

•Visiting Electives at LCME Schools

•International or non-LCME Visiting Electives

•Research Electives

Visiting Electives

●Discuss them with your Advisor.•In some fields they are “necessary.”

● In General – reasons for doing them.•Letters Of Recommendation.•You “audition” for a match in that program.

•You giving that program an “audition.”

Visiting Electives - HOW

● For now, just “reserve” the time● For LCME Schools –

● 64 will be using VSAS (AAMC)http://

www.aamc.org/programs/vsas/start.htm

● All others will use their own system. Check their web sites.

●Keep the Campus Scheduling Contact in the loop. (Lacy Gilliland, Mary Kay Hannah, Paula Clawson)

●You are responsible to obtain a grade report sheet from the place you visit.

International and Non-LCME Electives

● Require approval by Senior Associate Dean for Medical Education. (Dr. Hughes Evans)

https://www.uasom.uab.edu/ElectiveRequest

Research Electives

• ● Must be listed on Advisor Approval Form. ● Contact a preceptor.● Preceptor must contact the Department Chair who then e-mails approval to scheduler@uab.edu including the preceptor’s name, project title, and dates.

• ● Course details are entered manually by scheduler after receiving approval.

Q & A