Stony Creek FarmsExecutive Board - Nomination and Election

Proposed Committee Structure

Executive Board

Take-Aways•Know how to nominate•Know how to accept a nomination•Know how to vote

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Committees

Take-Aways•Know how to join a committee•Remember•Only five board members•A lot more committee members

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Neighbors Helping Neighbors

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Principal Responsibilities

•Oversee the management company•Adopt the budget for the HOA•Set the amount of monthly and special fees•Contract for necessary services•Establish rules and address violations•Establish committees and name members

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Initial Challenges

•Everything will be a challenge•Make tough, controversial decisions•Act in the best interest of the community•Enforce all rules, can’t pick and choose•Potentially a time-consuming job

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Permanent Challenges

•Protect property values and financial health•Adhere to the governing documents and laws•Seek a balance between the preferences of individuals and the collective rights of all homeowners•Be reasonable, flexible and open to the possible benefits of compromise

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Nomination Process

•Nominations must be in writing• Signed by Owner doing the nomination• Signed by Owner nominated

• Both Owners must be in good standing• Nominations should be received at least five days prior to the

election• A list of nominations will be available at least two days prior to

the election• Nominations from the floor at the meeting are permitted

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Nomination & Acceptance Form

I, _____________ nominate ______________ for the Executive Board…Signature of Nominating Member _______________ Date __________

I, _____________ accept the nomination for the Executive Board. I certify that I have read and understand to the best of my ability the governing documents, and amendments thereto, of Stony creek Farms Community Association.Signature of Nominated Member _______________Date ___________

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Nominee Information Sheet

Name ______________________Address _____________________Telephone Number ___________Email Address _________________Personal Information _________________________________________________________Professional Experience _________________________________________________________Prior Condominium/Community Management Experience _________________________________________________________

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December 4 Meeting

Meet the CandidatesSuggestions on the

Meeting Format

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Election Process

•Voting•Written ballots•Absentee Ballots•Proxies

• Each Unit may vote for the number of board members to be elected – only one vote per home• The five persons receiving the largest number of votes

shall be elected12

Proxy Form

The undersigned hereby nominates _____________, his or her designee, or agent, with the power of substitution …General Powers: I hereby authorize my proxy to use his best judgment on all matters …

Limited Powers: I hereby specifically authorize and instruct my proxy to place my vote as follows:

____________ ____________ ____________ ____________ ____________Member _____________ Address ______________ Date ______________The undersigned, appointed as proxy above, does hereby accept to substitute for me …

Member ______________ Date ______________

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Ballot

Below please find the names of the candidates nominated for the Executive Board of the Stony Creek Farms Community Association. Five Directors will be elected, two for three years, two for two years and one for one year. Do not vote for more than five person or your ballot will be invalidated.__ John A __John B __John C __John D __John E __John F __John G__ Write-In

Name _____________ Address ____________ Date _____________

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Executive Board

•Members of the Board elect the officers - President, Vice-president, & Secretary/Treasurer

•Staggered terms - Three, two and one year

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Executive Board

Take-Aways•Know how to nominate•Know how to accept a nomination•Know how to vote

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Committee Structure

•Create any number of committees•Appoint its members (one of which must be a member of the Executive Board)•Delegate authority•Remove committee members

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Committee Structure

•Required Committees•Architectural•Maintenance

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Additional Proposed Committees

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Clubhouse & Pool Cluster Captain

Finance Landscape

Safety Social

Transition

Committee – Interest Form

•Rank committee(s) of interest•Mission statement will be on the website•Serve on more than one committee•Serve as chairperson•Committee members will be chosen from those who have expressed interest

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Committee – Interest FormCommittee Interest Form

I am interested in participating on the following committee(s):__ I am willing to serve on more than one committee __I am interested in being a committee chairperson of ______________ CommitteeRanking:__Architectural __Clubhouse and Pool __Cluster Captain __Finance __Landscape __Maintenance __Safety __Social __Transition

Name __________ Address__________ Email ___________Prior Relevant Experience: ____________________________

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Committee – Interest Form

•Available on the website•To be forwarded to the management company prior to the meeting•Owners may express interest in working on a committee at any time

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Recap

•Executive Board Responsibilities•Nominating process for the Board•Election process and procedures•Committee structure and Interest

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Questions?www.scf-ra.com

Username: scfmemberPassword: brindlect

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