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Strengthening Communities Fund (SCF)Nonprofit Capacity Building Program

Application Overview and Instructions

NYCONs Strengthening Communities Fund (SCF) Program is comprised of two components.

Component #1:Training and Education. NYCON will provide access to and scholarships forfree training, access to an online learning community, and consulting support to 80 communityand faith-based organizations. These organizations will be known as Program Participants.NYCON is collaborating with three Nonprofit Training Partners including the Womens Center forEducation and Career Advancement, the Support Center for Nonprofit Management and theNonprofit Coordinating Committee of New York. The SCF program will offer an extraordinarilycomprehensive range of free training opportunities to meet the needs, interests, and goals of

eligible secular and faith-based organizations who participate in this program. Component #2: Funding and Technical Assistance. Program Participants will be able to

compete to receive a grant ranging from $10,000 to $24,000 and receive 50 hours of freetechnical assistance. Both the funding awards and technical assistance are designed to buildorganizational capacity. Approximately 30 community and faith-based organizations will beawarded financial and technical assistance and these organizations will be known as ProjectPartners.

Applications will be accepted during two competitive funding rounds that will take place in theSpring and late Winter of 2010. A total of $600,000 in Financial Assistance will be available.

What NYCON will expect from you:

Participating in this program will require you to dedicate staff and board time and resources to attendtrainings, participate in an online learning community, meet with NYCON SCF Program staff, and fullyintegrate and report on the lessons learned from these experiences. The SCF Programs successdepends on your organizations active participation and effective implementation of capacity buildinglessons. Our shared success will enable New Yorks residents to obtain job skills, secure employmentopportunities, and access needed benefits.

Organizations that receive funding will be expected to comply will all federal reporting laws andregulations. NYCON will work provide training and support to help you meet requirements.

SCF Program Participant Eligibility:

NYCONs SCF program will work to build the capacity of eligible community and faith-basedorganizations that provide job training, job readiness, and benefits assistance in NYC, specificallyto community and faith-based organizations located in and/or serving the Bronx, Brooklyn, andManhattan. These three boroughs have been hard hit by the recession and the poverty and

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unemployment rates demonstrate the need for strong and effective nonprofits to assist residentswith obtaining jobs, job skills, increased wages, and access to state and federal benefits and taxcredits.

Priority will be given to community and faith-based organizations that propose to work with orhave experience working with agencies providing TANF services and organizations whose annualbudgets do not exceed $500,000.

The financial sub-award application process will be completely open without any recipients beingpre-selected or otherwise given a competitive advantage.

Organizations are not required to have a 501c3 designation or have a fiscal sponsor with a 501c3designation, but they must be able to demonstrate a history of providing social services.

Program Restrictions

Organizations with budgets over $1,000,000 are not eligible.

For-profit businesses, individuals, and faith-based organizations that do not have at least onesecular community social service program are not eligible. Faith-based organizations are notasked to disclose, nor will award decisions be based on their religious character or affiliation.Federally prohibited use of funds includes use to support inherently religious activities such as

religious instruction, worship, or proselytization. Faith-based organizations receiving SCFprogram resources must separate the time or place of program and service activities that areinherently religious in nature from those program and service activities that are seekingimprovement through the SCF program.

Organizations funded in Round 1 cannot receive a second funding award. Training Partners(technical assistance providers/ cost-sharing partners) are not eligible to receive financialassistance through the SCF program.

Application Procedures

If your organization is eligible to participate in this program and you are interested in applying to becomea Program Participant please complete the application and submit along with the required attachments.

All organizations must complete Component #1 of the application and agree to activelyparticipate in trainings, the online learning community, and receive capacity building consultingsupport.

In addition, you may also apply for funding and technical assistance by filling out Component #2 of theapplication. Remember, not all organizations will receive financial and intensive technical assistance. Ifyou are not selected in this funding round, you will be eligible to compete in the next round.

If you have questions about the application, please feel free to contact the Project Director, JenniferLockwood [email protected] , 1-800-515-5012 x. 152 or 917-522-8304.

Application Due Date:

The first round of applications Program Participant and/or Project Partner applications are due toNYCON by March 15, 2010. You may submit your application via email, postal mail, or using the onlineapplication form located at

Please note: there will be a second open competitive application process for eligible communityand faith-based organizations in the Winter of 2010. First round awardees are not eligible to apply

for subsequent funding rounds.

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Strengthening Communities Fund (SCF)Nonprofit Capacity Building Program

Application Process

Format: Single space, 12 point fontComponent 1:Page Limit10 pagesComponent 2: Page Limit 12 Pages

Application Questions: Unlike typical funding applications where you market yourorganizations strengths and make no mention of its weaknesses or the challenges it faces, thisapplication is designed to give you the opportunity to present a more balanced perspective. Ofcourse, we want to know why you are great, but we also want to know how you could be evenbetter. We are asking you to take an honest look at your organizations systems andprocedures, at your Staffs and Boards training needs, and we are asking you to make thecommitment to take time out of the daily grind to position your organization to meet current, newand unforeseen challenges.

Scoring: Each question is allocated a certain number of points, as specified. Members of theindependent SCF Application Review Team will evaluate your proposal based on yourresponses and how well you are able to describe your needs, proposed solutions, and interestin and commitment to the program. We will ask you to do some preliminary research andthinking about the programs resources, the training topics you might be interested in, and howparticipating in these might strengthen your organization, and most importantly- how you willintegrate lessons learned into the work you do programmatically, administratively, and in your

governance practices.Component 1: Training Resources and Topics:

Question 6 asks you to identify trainings you might be interested in. The description of thetrainings Program Participants will have access to is attached. Trainings include NYCONsBoard Development and Build a Better Nonprofit series, the Support Center for NonprofitManagements Training and Professional Development Series, the Women Center for Educationand Career Advancements training on the Self-Sufficiency Calculator and benefits eligibility;and the Nonprofit Coordinating Committee of New Yorks Basic Fundraising for Small Nonprofitsintensive Skills Builders program. If you do not see what you are looking for, let us know... wewill try to provide customized training as well.

Component 2: Financial and Technical Assistance Resources and Topics:This federally funded program requires that NYCON provide capacity building services in fivecritical areas; potential Project Partners are required to identify three or more areas wherecapacity building assistance is needed. Examples of eligible activities are given below, butyou are not limited to choosing from the examples.

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The Five Critical Areas of Capacity Building:

1. Organizational Development board governance; developing management and humanresources systems; bylaws; personnel policies; developing communications strategies;budgeting and financial reporting; developing and implementing fiscal controls and otherpolicies and procedures; strategic planning; resource development planning and skillsbuilding.

2. Program Development curriculum development; creating information systems; makingprogram improvements; training job/benefits counselors.

3. Collaboration and Community Engagement identification and strategy developmentfor forging collaborations; disseminating benefits information; developing referralsystems.

4. Leadership Development board composition and functioning; executive leadership;staff development; volunteer development; succession planning.

5. Evaluation of Effectiveness training on evaluation and outcome measurement;identification of program measures; establishment of evaluation systems and procedures;establishment of Quality Assurance plan; replicating effective program models.

Financial Assistance Request

Your request should be proportional to your capacity building goals and your currentorganizational capacity, budget, etc. For instance, if you have never had a grant larger than$10,000, it would not be realistic to ask for $24,000. You will be evaluated on the rational thatyou use to explain how your financial assistance request relates to your capacity building goalsand your Technical Assistance request. We expect that there will be a correlation between oneor more of the three areas of capacity building that an organization has and its financial request.The acquisition of new financial software for instance, will require training on its use,modification of financial accounts, and/or training on how to read the reports it produces.

Eligible use of financial assistance will focus on capacity building and will not support directservices, medical services, direct fundraising activities, religious activities, constructionactivities, or the purchase of real property.

Examples of eligible uses of financial assistance include:

The purchase of technology or related consulting services such as computer hardwareand software, phone systems, networking an office, office equipment; and websitedevelopment;

Activities that increase accessibility for clients such as printing, translation, or

development of resource materials or marketing materials; Client research such as focus groups or surveys to determine market interest and need in

new programs and models;

Professional development training programs for staff;

Moving and relocation costs when tied to broader organizational development strategiessuch as being located to client base, being wheel chair accessible, etc.;

Offset the costs of staff time dedicated to capacity building efforts such as training,research, program and curriculum development;

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Additional technical assistance beyond that provided by NYCON

For quality control purposes, it is expected that Project Partners will be expected to try to meetany additional training and capacity building needs through our Training Partners. If the ProjectPartner has needs for expertise beyond those provided by our Training Partners, the SCFProject Director would work with organization to ensure that proper oversight measures are inplace.

NOTE: There is no requirement for financial assistance applicants to provide matching fundsnor will applicants be given a preference in the selection process if they offer matching funds intheir applications.

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NYCON Strengthening Communities Fund (SCF)Application Cover Page

Application Submission Date:Organization Name:Executive Director or Contact Person

and Title:Address:City/State/Zip:Phone Number:Fax Number:Email Address:Website:Current Fiscal Year Budget:Funding Sources and Amounts: _______ Individual Contributions

_______Foundations_______Corporate Grants_______United Way or Other Federated Org._______Events_______ State Government (specific agency)_______Federal Government_______City Government_______Fee or Earned Revenue_______Other (please specify)

Boroughs Served by eligible programs(check all that apply): ___Brooklyn ___Br

onx

___Manhattan

Do you provide TANF related services?

____ Yes ____No: If yes: Please describe:

Capacity Building Needs Identified(check all that apply, minimum requiredis 3)

OrganizationalDevelopment

Leadership Development

ProgramDevelopment

Evaluation of Effectiveness

Collaboration and Community Engagement

Financial Assistance Request (ifapplicable) $

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My Organization isinterested in:

___ SkillsBuilder: Fundraising for Small Nonprofits (NPCC)___ Self-Sufficiency Calculator Training (WCECA)___ Other Staff Training (NYCON and Support Center)___ Other Board of Directors Training (NYCON and Support Center)

Checklist of Required Attachments:

Signed Memorandum of Understanding

Board List

Certificate of Incorporation (& Amendments)

Marketing Materials (relevant Agency/program promotional brochures)

Note the year the most recent IRS Form 990 filed (if applicable; if not, pleaseexplain):________________________________________________________________

Other __________________________________________________________________

Please submit completed application to:

Jennifer Lockwood, SCF Project DirectorNew York Council of Nonprofits, Inc.

305 Seventh Avenue, 11th FloorNew York, NY 10001

[email protected] x. 152

917-522-8304

Application Deadline: March 15, 2010

Component 1: Program Participant Application Questions:

All applicants must complete this section.

1. Describe the programs and services you offer. (10 points)a. Indicate how your organization is contributing to broad economic recovery efforts

and/or increasing access to benefits and tax credits.

2. Whom do you serve? (10 points)a. What are the primary needs and challenges of your client/consumer population?b. How many people participate in each program?

3. Describe your current organizational strengths and challenges as related to programdelivery, administration, personnel, and governance. (15 points)

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4. What steps would you like to take to address some of the challenges you describeabove? (10 points)

a. What have been the barriers to addressing them thus far?b. What are the implications of not addressing them?

5. How will participation in our program help you achieve your goals? (10 points)a. Is there specific support that we could provide to help you?

6. Identify 5-10 specific trainings that you would like staff and/or board members to attend.(15 points) (Please visit the links or view the attached brochures.)

a. Who will attend each and why?b. How will the new information get integrated into the overall organization to

strengthen it?c. Please describe any training you may be interested in that are not currently offered

by NYCON, Support Center, NPCC, or the Womens Center.

7. How do you anticipate being part of an online community of Program Participants? (10points)

a. What resources would you want to find there?b. What do you feel you could offer other Program Participants?

8. What challenges or barriers might you expect in participating in our program and how willyou address these? (10 points)

9. How will your organization be different one year from now if you participate in thisprogram? (10 points)

a. How will you measure and evaluate this?

5 point Bonus: Budget Size Under $500k - 5 point Bonus: TANF Collaboration

Component 2: Financial and Technical Assistance Application Questions

For those organizations seeking financial and technical assistance:

1. Describe your Technical Assistance needs, goals and strategy in at least three of thefive critical capacity building areas: Organizational Development; Program Development;Collaboration and Community Engagement: Leadership Development; Evaluation ofEffectiveness (20 points)

a. Describe the allocation of Staff and Board time to the capacity building process andexplain how the organization will ensure their ability and commitment to meet technicalassistance needs and goals. (5 points)

b. Describe how you see the role of the consultant/technical assistance provider. (5 points)c. Describe any obstacles you anticipate and how will you overcome these obstacles. (5

points)d. 10 Bonus Points: Active and engaged board participation and leadership in capacity

building initiative.

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2. Describe your Financial Assistance needs, goals, and strategy. (20 points)a. Describe how financial assistance needs are related to overall capacity building needs

and strategy. (5 points)b. What is the anticipated impact of financial assistance? (5 points)c. Develop a Budget for use of financial assistance - justify any expenses request based on

real numbers such as cost proposals or budget projections. (10 points)

d. Describe how you will monitor and report on the use of funds. (5 points)

3. Describe how your organization will be different one year from now if your Financialand Technical Assistance request is granted. (5 points)

a. What and how will you measure and evaluate this? (5 points)b. Describe how this assistance will help you better serve your target population. (5

points)

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NYCON & Consulting Partner Training Descriptions

NYCON Offered Trainings:

State Board Training Consortium (SBTC) Training Topics:

Boards Role in Working with Staff Leadership (Developing an exceptional board-staffpartnership)This session will help Board Members and Staff develops an appropriate balance of governanceand management roles. This session will provide the opportunity for participants to thinkthrough some challenging scenarios using case studies and group discussion.

Building a dynamic leadership team

Supporting and evaluating the Executive Director

Compensation policies and succession planningDeveloping a Fiscally Accountable Nonprofit Board (Getting right with the numbers, thebusiness of your mission)This sessionwill emphasize how a board can efficiently organize itself to make sound fiscaldecisions and be accountable to donors, funding courses, constituencies and regulating bodies.

Board fiduciary responsibilities

Board, committee and staff roles in financial oversight

Key elements of a financial report

Budget development, methods and tips

Investment policy and management

Doing the Right Thing: Board Members as Ethical Leaders and Decision MakersThrough presentations and case examples, this session will explore the ethical considerations of

board service and help participants address some of the challenges organizations may face. The importance of developing a shared understanding of ethical behavior

How to codify ethical behavior in policies and bylaws

Managing difficult or unethical conduct on the board

Duties and Responsibilities of Nonprofit BoardsThis session provides a critical orientation to Board Members with an overview of thegovernance responsibilities, knowledge and skill areas needed to be an effective boardmember.

Overview of legal and fiduciary responsibilities

Policy and monitoring functions of the Board Accountability and using a committee structure effectively

Resource Development Strategies for Nonprofit BoardsThis session introduces the diverse strategies nonprofits can use to generate revenue for theirorganizations with an emphasis on planning, sustainability and the role of Board Members infundraising efforts.

Building a Board-Staff partnership for fund development

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Considering new, different, and entrepreneurial approaches

Overcoming your fear of the ask

Human Resource Issues for Nonprofit BoardsThis session is presented by an attorney and will address the importance of understanding therole of the Board of Directors as an employer.

Personnel policy development

Contract and at-will employees

ED/CEO and key employee compensationNonprofit Accounting Basics for Board MembersThis session is designed to demystify nonprofit accounting by providing an overview of key

accounting terms, basic accounting practices, financial statements and reporting requirements.

Cash vs. Accrual accounting

Financial reporting to the board

Internal controls and fraud prevention

The IRS Form 990, CHAR 500 & CFR

Nonprofit Board Member Responsibilities for Governance of Medicaid-SupportedProgramsThis session will provide critical information that board members need to have to provideappropriate fiscal oversight of Medicaid-supported programs, understand the roles ofgovernment funders and the Office of the Medicaid Inspector General in promoting complianceand quality of care.

Respective roles in governing and administering Medicaid supported programs

Elements of a Medicaid Compliance Plan

Mission and scope of authority of the Office of the Medicaid Inspector General

Key governance issues related to Medicaid-supported services

Board liability with regards to Medicaid fraudRecruiting, Developing & Retaining a Motivated Board of DirectorsThis session is designed to help the organization assess, develop, and implement a Boardcomposition and structure that supports excellence in governance.

Elements of and approaches to board assessment

The importance of ongoing board development

Recruiting, nominating and retention strategies

Strategic Planning: Setting the Course for a Successful FutureThis sessionprovides participants with an overview of the strategic planning process and theimportance of implementation and monitoring for success.

Designing a planning process to meet your needs and goals

Roles of board & committee members, staff, consumers, etc.

Strategic goals and their relation to board, committee and staffing structure

The New Form 990: A Focus on Board Governance

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The Internal Revenue Service (IRS) has revised the tax reporting form that nonprofitorganizations must file. The new IRS Form 990 requires nonprofit organizations to report onnumerous elements related to board oversight, governance, and relationships with nonprofitorganizations. This training will provide critical information that board members need to have inorder to prepare for and be compliant with the new IRS reporting requirements.

Recall the relevance of the IRS Form 990 in reporting to stakeholders, constituencies,regulators & the donating public

The core form and relevant schedules that relate to board governance, oversight, andrelationships with nonprofits

Policies in accordance with best practices for managing conflicts of interest

Understanding Your Legal Obligations as a Nonprofit Board MemberThis sessionprovides a fundamental and practical understanding of the laws that govern

actions as board members and suggests best practices for managing liability and risk. Governance duties, applicable laws & advocacy & lobbying

Practicing proactive risk management

Securing insurance and legal counsel

The importance of a strong set of bylaws and the certificate of incorporationSample of NYCON Build a Better Nonprofit Series Workshops:

Social Media & Web 2.0: Is It For You?There is a lot of buzz out there about Web 2.0 right now. This simple catch phrase is being usedto describe the phenomenon of increased interaction (with donors, clients, board members, andthe general public) online. What impact can (or should) Web 2.0 have on your nonprofitorganization. How do you avoid drinking the Web 2.0 Kool-Aid? If someone at yourorganization has ever said, Hey, we need a blog! this may help you sort through the pros andcons of doing just that (along with deciding whether you should be on Facebook, Flickr or

YouTube.) First, we will discuss the purpose of Web 2.0 and how these tools can change theculture of nonprofit organizations. We will discuss specific examples of how they can change thenature of things like special events, online giving and internal office efficiencies. Second, we willtalk about the basic functionality of different tools like Blogs, RSS Feeds, Video Story-telling,Social Networking, Social Bookmarking, and others. If time allows we can demonstrate some ofthe Web 2.0 tools that allow us to take donations, update websites, share photos, connect toRSS feeds, post videos online and more.

Introduction to Grantwriting FundamentalsParticipants will learn how to organize, design, and write effective proposals. The session willaddress the typical components of a grant proposal and provide you with tips and tools to make

the grant writing process easier. Participants will also gain an understanding of the relationshipof program development to the grant writing process.

Consider Consumer Driven Health Care Plans for NonprofitsThis presentation covers High Deductible Health Plans (HDHPs), Health Savings Accounts(HSAs), Health Reimbursement Arrangements (HRAs) and IRS Sections 125 Plans, includingCafeteria Plans and Flexible Spending Accounts. Participants will be given a basicunderstanding of these terms and will gain a better understanding so they can determine if anyof these plans are right for them or their organization.

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Personnel Policies for Nonprofits: What You Need To KnowA good set of personnel policies not only contributes to a positive working environment but alsocan serve as an excellent risk management tool. In this session, you will discover the essentialelements of a strong set of personnel policies for a nonprofit corporation as they relate to NewYork State law and federal statutes, including the Family Medical Leave Act (FMLA), the

Americans with Disabilities Act (ADA), and the employee-at-will doctrine. Other topics to be

covered include critical issues associated with sexual harassment, probation periods, andprogressive discipline.

Beyond Collaboration: Re-Engineering for SuccessAre your nonprofit resources getting tighter while expenses are increasing? Concerned aboutmore regulations and accountability demands being placed on you? Are you looking forsolutions other than more belt-tightening, service cut backs, and ramping up fundraisingefforts? Are you missing out on lost opportunities? Have you considered merging, sharedservices or developing an alternative legal arrangement with another nonprofit? "Re-engineering" is a serious solution to the serious issues facing today's nonprofits. Come learnabout the options, the benefits, risks and processes of re-engineering.

Strategic Management in Tough TimesAre you finding that some of those assumptions you had just a year ago along with keyelements of your strategic plan are basically out the window in this downhill and uncertaineconomic environment? Are you finding that your strategic direction is quickly becoming one ofcrisis rather than growth and development? Tough times call for tough, but informed choicesand the will to execute them. This lively session will explore the factors influencing and optionsavailable for nonprofits to stay afloat, navigate and perhaps change directions in thesechallenging waters. Although retrenchment and managing risks are the buzz words for survivalthese days, these strategies should not be done in isolation of what the future may bring. Boardmembers and management leaders alike are encouraged to attend.

Program Implementation & DevelopmentThis workshop will explore Program Implementation and Development. In this age of increasedemphasis and accountability it is more important than ever to make sure your program is strongand is meeting all program goals and objectives. Participants to this workshop will discuss howto use appropriate strategies to achieve goals and objectives; to increase knowledge of theprogram and strengthen participation; and promote sustainability of the program.

Your Nonprofit Bylaws: Understanding Your Governing DocumentsAmendment, Construction, Indemnification, Dissolution, Committee Structure. To many non-profits, such terms appear daunting barriers to good governance. Nevertheless, these along

with other important elements are essential for a complete and legally compliant set of corporatebylaws. Additionally, given the IRSs increased emphasis on good governance through theirpromulgation of the new Form 990, complete bylaws are a definite must. In this session, youwill be exposed to the essential elements for nonprofit corporate bylaws. All of the aboveclauses plus more will be discussed in the context of insulating your nonprofit from outside risksto Directors and Officers while maximizing your ability to administer to the business and missionof your organization in the most efficient way possible.

Social Media Sounds Great, But How Do We Integrate It?

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efficiencies so staff can focus on their core missions and programming. Counselors andemployers use the Calculator to help people access un-tapped work supports, test the realvalue of a given wage against actual expenses and household circumstances, and improve jobretention. Visit http://www.wceca.org/sufficiency.html for details.

NYCON NYC Strengthening Communities Fund (SCF)

SCF Program Participant & Project Partner Memorandum of Understanding

Date: ____________________________Organization Name:

_________________________________________________________________

Participating in this program will require your organization to dedicate significant staff and Boardtime and resources to attend trainings, participate in an online learning community, meet withprogram staff, and fully integrate and report on the lessons learned from these experiences. Youwill also be required to demonstrate and report on outcomes relative to increased organizationalcapacity to address issues relating to economic recovery and the provision of services that

assist low-income individuals secure and retain employment, earn higher wages, obtain betterquality jobs, and gain greater access to state and federal benefits and tax credits.

The purpose of this Memorandum of Understanding is to ensure that NYCONs StrengtheningCommunities Fund Program and our Program Participants and Project Partners meet Federalregulations and successfully achieve the goals of the program. The Projects success dependson your organizations active participation and effective implementation of capacity buildinglessons. Our shared success will enable New Yorks residents to obtain job skills, secureemployment opportunities, and access needed benefits.

Project Partners are required to submit monthly financial and quarterly outcome reports to

NYCONs SCF Project Director. The Project Director is responsible for the oversight of thevarious SCF projects, programs and activities supported by the award and will ensure ProgramParticipants and Project Partners are fully compliant with all Department of Health & HumanServices Administration for Children & Families- Strengthening Communities Fund- NonprofitCapacity Building program regulations and comply with national evaluation efforts. ProjectPartners receiving competitive financial assistance funds may not use those funds to supportinherently religious activities such as religious instruction, worship, or proselytization. Faith-based Project Partners must make steps to separate, in time or location, their inherentlyreligious activities from Federally-funded activities. NYCON will release the first half of thefinancial assistance to approved awardees and will release the remaining balance of the awardupon successful submission of all required Federal reports and verification of program

compliance as related to acceptable use of funds. Non-compliant awardees will be required toremit SCF award funds and will be ineligible to receive any additional SCF funds.

I, _____________________________, Executive Director of____________________________________hereby agree to commit to the SCF Project obligations stated above.Signature: ___________________________________________________

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I, ___________________________, President of the Board of Directors of________________________hereby agree to commit to the SCF Project obligations stated above.Signature: ___________________________________________________

*Please submit this fully executed Memorandum of Understanding on you agencyletterhead, along with the complete application and required attachments.

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