Scenarios to assist with the isolation or quarantine process at the maritime border17 November 2020 The COVID-19 Public Health Response (Maritime Border) Order (No. 2) 2020 came into force on 6 September 2020 and replaced the previous order1. Its purpose is to strengthen maritime border controls to further mitigate the risks from COVID-19 entering New Zealand via the maritime pathway. A copy of the order is available here: http://www.legislation.govt.nz/regulation/public/2020/0240/latest/LMS403466.html This guidance is a living document and will be updated and revised as the Order is implemented and processes are further refined. Please send any queries or comments to COVID-19BorderOps@health.govt.nz

Isolation or quarantine on board a ship means there is a requirement that a person who arrives in New Zealand on board the ship—(a) remains on the ship; and(b) maintains physical distancing (to the greatest extent practicable) from every person outside the ship.

This document contains eleven scenarios set out as flow charts and explanatory notes. The explanatory notes are linked to the superscript numbers in the scenarios and should be read in this context.

In addition, there are five appendices at the end which provide further supporting information.

The table below summarises the scenarios and appendices.

Page # Item Summary3 Scenario 1: Isolation or quarantine

on the shipGeneral information on isolating or quarantining on a ship including what happens if a crew member develops symptoms.

6 Scenario 2: Transferring a person from a ship to a managed isolation and quarantine facility (MIQF) within their isolation or quarantine period

General information on transferring a person to a MIQF.

9 Scenario 3: Disembarking a ship to undertake essential tasks, or for other certain purposes covered by the Order

Information on disembarking for essential tasks (clause 21) or certain purposes or reasons (clause 20).

11 Scenario 4: Crew wanting to enter the New Zealand community after completing isolation or quarantine

General information on the steps to enter the New Zealand community under clause 19 including

1 The COVID-19 Public Health Response (Maritime Border) Order 20201

on ship – including for shore leave permanently or for shore leave.14 Scenario 5A: General process for

arranging travel and bookings in a MIQF

General information on booking into a MIQF and transport plans.

17 Scenario 5B: Unplanned / emergency ship transfer to a MIFQ

General information on booking into a MIQF at short notice.

19 Scenario 6A: Crew wishes to disembark ship to depart NZ on an aircraft (Clause 26)

Process and notes on crew transfers from ship to aircraft under clause 26.

21 Scenario 6B: Crew wishes to disembark a ship to depart NZ on a ship (Clause 26)

Process and notes on crew transfers from ship to departing ship under clause 26.

24 Scenario 7: Exempt crew member arrives on an aircraft to depart NZ on a ship (Clause 27)

Process and notes on crew transfers from ship to departing ship under clause 27.

27 Scenario 8: Crew member arrives on an aircraft to depart NZ as a crew member on a ship that is departing NZ but not as soon as reasonably practicable (Clause 28)

Process and notes on crew transfers from ship to departing ship under clause 28.

29 Scenario 9: Crew member arrives on an aircraft to be a crew member on a ship that is not departing New Zealand (Clauses 28(4) and 28(5))

Process and notes on crew transfers from ship to departing ship under clauses 28(4) and 28(5).

31 Appendix 1: Further guidance on transporting people in the quarantine and isolation context (from the Managed Isolation and Quarantine Operating Framework).

33 Appendix 2: Health Assessment Tool for Maritime Border Arrivals (for Public health Unit use).

35 Appendix 3 – Suggested letter authorising crew to disembark from ship under clause 19(1).

36 Appendix 4: Further information and resources.38 Appendix 5: General advice on hygiene to support isolation or quarantine

on a ship.

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Scenario 1: Isolation or quarantine on the ship

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Does any crew member have suspected COVID-19 symptoms while isolating on the ship?

Crew member transfers to hospital if required.11

Crew member transfers to a

MIQF if required (via

MIQ).10

Crew member remains on board and

follows strict isolation

procedures.9

NO

YES

Crew members should also follow the recommended health advice including6

Practicing good hygiene Undertaking a daily COVID-19 health check and keeping a record of any

symptoms

Crew members must follow the legal rules for isolating or quarantining on their ship, including that:

No one may disembark except if they are permitted or authorised to (see Scenarios 2 to 9)

Only certain people are permitted to board the vessel to perform necessary tasks3

Crew must maintain physical distancing (to the greatest extent practicable) from every person outside the ship while isolating and quarantining4

Crew must wear PPE if they cannot maintain 2 metres from others when carrying out essential tasks off the ship5.

A person arriving on a ship must remain in isolation or quarantine1 for at least 14 days2

All crew members complete their isolation or quarantine period and the MOoH or HPO is satisfied they meet the

Low Risk Indicators and have had no symptoms for 14 days.12

Crew member who wishes to disembark must be authorised to disembark the ship by the MOoH or HPO (see Scenario 4)

Ship’s master must inform the MOoH of potential COVID-19 symptoms7. Ship’s agent or master to contact public health unit to discuss the appropriate course of action. A MOoH or HPO will decide on an appropriate place for isolation and seek clinical and other advice as required (including engagement with MIQ).8

Notes for Scenario 1

1. Isolation or quarantine, in relation to a person on board a ship, means a requirement that a person who arrives in New Zealand on board the ship remains on the ship and maintains physical distancing (to the greatest extent practicable) from every person outside the ship. However, this requirement excludes any in-person contact with a person undertaking a necessary task in New Zealand.

2. The 14 days is counted from the more recent of the following: the time at which the ship last departed for New Zealand from a place

outside New Zealand; the date when any person on the crew’s last contact ended. The last

contact is the most recent in-person contact with the person, including (without limitation) during a change to the ship’s crew; or at an offshore location;

the date that a new person joins the ship. A new person means a person who has arrived in New Zealand and has not yet completed the period of isolation or quarantine.

3. For accurate information on people carrying out necessary tasks, see clause 4 and clause 24 of the Order No. 2.

4. Physical distancing means maintaining at least 2 metre distance from another person.

5. Advice on personal protection equipment border staff and sea port workers is available in the latest Ministry of Health Border advisory: https://www.health.govt.nz/our-work/diseases-and-conditions/covid-19-novel-coronavirus/covid-19-information-specific-audiences/covid-19-resources-border-sector Further information on PPE can be found here: https://www.health.govt.nz/our-work/diseases-and-conditions/covid-19-novel-coronavirus/covid-19-information-specific-audiences/covid-19-personal-protective-equipment-workers.

6. It is recommended that ships follow the guidance on general hygiene on the ship in Appendix 5.

7. Under the Health Act, the master of the ship must notify the medical officer of health if they have a reasonable suspicion that anyone on board the ship has COVID-19. This obligation is ongoing and continues after pratique is granted and while the ship is in isolation or quarantine.

8. A person who arrives in New Zealand on board a ship must report for and undergo testing and medical examination, if directed by a medical officer of health or a health protection officer, at any time during their required period of isolation or quarantine.

A medical officer of health or a health protection officer; and any other enforcement officer acting on the direction of that medical officer of health or health protection officer may also transfer a person who arrives in New Zealand on board a ship from the ship to a place of isolation or quarantine for the purpose of the person completing their period of isolation or quarantine if the officer is reasonably satisfied that the person needs to be transferred to manage the public health risk. The medical officer of health or a health protection officer will decide whether it is appropriate for the person to

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complete their isolation/quarantine period on their ship or be transferred to a MIQF or other place to best ensure their health needs, and to manage public health risks.

9. If the crew member remains in quarantine on the ship, then they should follow procedures to reduce the spread of COVID-19. These might include:

At all times, remain in a cabin or other appropriate isolation space (such as the ship’s hospital).

Do not have any contact with other crew members on the ship. As far as practicable, masters should designate quarantine areas aboard

ships that are isolated from crew accommodations, messing and other common areas.

Air conditioning and other air transfer systems should be minimised.

10.A medical officer of health or health protection officer will determine if a crew member is transferred to a quarantine facility or to a hospital. A high-risk facility is a facility designated by a medical officer of health for the purposes of detaining people in a way appropriate for people with a high risk of transmitting COVID-19. A low-risk facility is a facility designated by a medical officer of health for the purposes of detaining people in a way appropriate for people with a low risk of transmitting COVID-19. The medical officer of health or health protection officer may decide that the place of isolation/quarantine should be another place if this is necessary due to the physical needs of the person.

More information on the processes for managed isolation and quarantine facilities is available on the Ministry of Health’s website: https://www.health.govt.nz/our-work/diseases-and-conditions/covid-19-novel-coronavirus/covid-19-current-situation/covid-19-border-controls#iso

Bookings into managed isolation or quarantine facilities are administered by the Ministry for Business Innovation and Employment (MBIE). MBIE’s Managed Isolation and Quarantine (MIQ) team is the approval authority for transportation plans (on the approved transport plan template from MIQ) for people who transport from a ship to a MIQF. Information about booking into a MIQF and arranging transport to a MIQF, port, or airport is provided in the notes to Scenario 5A.

11.Transport for medical emergencies is the DHB Public Health Unit's responsibility (in contact with the Ministry of Health where appropriate) and does not need to be approved through MIQ. MIQ can provide advice if needed.

12.To remain in New Zealand, the crew member must meet New Zealand immigration requirements. For more information, refer to:

Ministry of Health’s border control webpagewww.health.govt.nz/our-work/diseases-and-conditions/covid-19-novel-coronavirus/covid-19-current-situation/covid-19-border-controls

Immigration New Zealand’s border control webpagewww.immigration.govt.nz/about-us/covid-19/border-closures-and-exceptions

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Scenario 2: Transferring a person from a ship to a managed isolation and quarantine facility (MIQF) within their isolation or quarantine period

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The results of the health check will determine the type of managed isolation or quarantine facility the person is to be transferred to (ie, a low risk, high risk, or

other facility4). Once determined, MIQ is notified and the person is booked into a MIQF if there is

space available, and a transport plan is developed5.

The transferring person will undergo a health assessment conducted by a medical officer of health or health protection

officer (in person at the ship or by phone).

The health assessment checks for symptoms and seeks other relevant information from the person(s). See health

assessment template in Appendix 2.

Leaves MIQF and returns to the ship, or departs NZ, or remains in NZ7

A medical officer of health or health protection officer, (or enforcement officer acting under their direction) may decide that a person on a ship needs to be transferred to a MIQF 1. In

other situations, the medical officer of health or health protection officer must transfer someone to a MIQF.2 Early

notification and discussion with MIQ must occur as part of this process.3

Person completes their required isolation or quarantine period at a MIQF (or other place determined by the medical officer of health)6, including any required medical examination and testing, and is cleared to leave OR to leaves early to depart on a

ship or aircraft.

Notes for Scenario 2

1. In most cases, the ship’s agent will contact MIQ or the local DHB public health unit if they become aware that a person on a ship may need to be transferred to a MIQF. In other cases, the master might notify the PHU of a suspected case on board. Potential transfers can also be notified to an enforcement officer or initiated by an enforcement officer on the direction of a medical officer of health or health protection officer.

2. The medical officer of health or health protection officer must transfer a person to a MIQF:o if they are satisfied the person doesn’t meet the criteria for disembarking a

ship and the person wishes to disembark the ship into the New Zealand community.

o if the ship they are joining as a crew member does not depart as soon as reasonably practicable

o if an exempt crew member’s ship does not depart as soon as reasonably practicable

o if the aircraft they are joining as a crew member does not depart the same day

3. It is essential that early communication with MIQ is undertaken to check if there is available space at a managed facility or whether alterative arrangements need to be arranged and approved by the medical officer of health or health protection officer. Available space at a managed facility is NOT guaranteed at short notice. Contact details for urgent communications with MIQ are: 0064 21 930507 / COVID19_IQR@nzdf.mil.nz. For more routine cases bookings for managed facilities can be made via the MBIE email address: MIQEssentialWorkers@mbie.govt.nz

Contacts for public health units are available here:www.health.govt.nz/new-zealand-health-system/key-health-sector-organisations-and-people/public-health-units/public-health-unit-contacts

Public health unit staff should also liaise closely with local Customs Officers (and other border officials as relevant) regarding crew disembarking from ships to ensure both agencies are aware of what is happening regarding crew movements.

4. A high-risk facility is a facility designated by a medical officer of health for the purposes of detaining people in a way appropriate for people with a high risk of transmitting COVID-19. A low risk facility is a facility designated by a medical officer of health for the purposes of detaining people in a way appropriate for people with a low risk of transmitting COVID-19. The medical officer of health or health protection officer may decide that the place of isolation/quarantine should be another place if this is necessary due to the physical needs of the person.

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More information on the processes for managed isolation and quarantine facilities is available on the Ministry of Health’s website: www.health.govt.nz/our-work/diseases-and-conditions/covid-19-novel-coronavirus/covid-19-current-situation/covid-19-border-controls/covid-19-managed-isolation-and-quarantine

5. If MIQ has agreed that the person be transferred to a managed facility, then a transport plan should be agreed with MIQ and the medical officer of health or health protection officer. In some situations, travel to a MIQF must take place in accordance with the directions of the Chief Executive of MBIE as quickly and directly as reasonably practicable. These include:o if the medical officer of health or health protection officer is satisfied the

person doesn’t meet the criteria for disembarking a ship and the person wishes to disembark the ship into the New Zealand community.

o if the ship they are joining as a crew member does not depart as soon as reasonably practicable

o if the aircraft they are joining as a crew member does not depart the same day

o if an exempt crew member’s ship does not depart as soon as reasonably practicable

o if a crew member arrives from overseas at an NZ international airport to join a ship at a NZ port as a crew member and the ship is not departing New Zealand.

If there is no space at an MIQF and the medical officer of health or health protection officer has directed that the person be moved to another place of isolation (e.g. a hospital or other suitable place), then the medical officer of health or health protection officer has responsibility for ensuring that the transfer is undertaken in a way, and to a place, that manages public health risks. Further guidance on transporting people to minimise the risk of COVID-19 is provided in Appendix 1.

6. The start times for a person transferred to a place of isolation or quarantine are set out in clause 23 of the COVID-19 Public Health Response (Maritime Border Order) (No 2) 2020.

7. The ship’s agent should notify MIQ as soon as possible if a crew member will be departing the MIQF to join a ship that is scheduled to depart as soon as reasonably practicable, or an aircraft departing the same day, before the end of the 14 day isolation or quarantine period. They can do this by emailing: IsolationExemptions@mbie.govt.nz

To remain in New Zealand the crew member must meet New Zealand immigration requirements. For more information, refer to: Ministry of Health’s border control webpage

www.health.govt.nz/our-work/diseases-and-conditions/covid-19-novel-coronavirus/covid-19-current-situation/covid-19-border-controls

Immigration New Zealand’s border control webpage8

www.immigration.govt.nz/about-us/covid-19/border-closures-and-exceptions

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Scenario 3: Disembarking a ship to undertake essential tasks or for other certain purposes or reasons covered by the Order

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The above permissions apply only if a person has, where practicable, complied with reasonable directions or conditions imposed by an enforcement officer (except for a DG authorisation).

A transport plan should be developed if the crew require transportation from the ship.

When disembarking, crew should: Wear PPE Maintain physical distancing as far as

practicable

Must take reasonable steps to minimise the risk of spreading COVID-19:4

Remain as close to ship as reasonably practicable

Maintain physical distancing from others not from the ship

Wear PPE if coming into close contact with others not from the ship

Follow directions of enforcement officer

Return to ship or make other arrangements if it has departed or remain in MIQF until

isolation or quarantine completed.

If suspected COVID-19 symptoms

found, then report to local public

health unit and follow advice and direction of health authorities. See

Scenario 1.

Crew can disembark (temporarily) to

undertake essential tasks1 including:

Loading and unloading cargo

Maintenance of the ship Undertaking safety

checks Necessary preparations

of the ship (eg, rigging gangways)

Getting tested

Crew in isolation or quarantine on the ship.

Crew can disembark for certain purposes2

including: As a matter of emergency to preserve their

or another person’s life or safety To access a court or tribunal, if necessary to

do so In compliance with a court order or

obligations related to the detention of a person (eg, probation officer directions)

To assist or accompany a child to travel to/from a place under any reason in the Order.

As required by a medical officer of health or health protection officer: o In order to access medical services oTo move to a temporary or emergency

place of isolation or quarantineoUnder the Quarantine Provisions in Part 4

of the Health Act 1956

For exceptional reasons as authorised by the DG Health3

Return to ship after essential task(s)

completed

Notes for Scenario 31. For more information on essential tasks, see clause 21.

2. For more information on disembarking for certain purposes or reasons, see clause 20.

3. Crew may also disembark a ship for exceptional reasons, as approved by the Director-General of Health. In these circumstances, the following process applies: The ship’s agent needs to clearly set out proposed reasons in writing. This should:

Describe any impacts that leaving the ship might have on the risk of an outbreak or spread of COVID-19 and how these will be managed

Provide evidence, on the basis of the advice of a suitably qualified health practitioner, that the person who wishes to disembark, and every other person on the ship,—

o meets the low-risk indicators; ando has not, in the previous 14 days, experienced any symptoms that

suggest the presence of COVID-19; Outline the measures that will be taken to ensure compliance with any

condition of the authorisation, if granted.

In the first instance, the ship’s agent should provide this information to the local public health unit. The public health unit will review the application and may seek further information (unless it is an emergency which requires immediate disembarkation). The public health unit then makes a recommendation for the Director-General to consider, if applicable. The Director-General then decides whether to grant or decline the request.

Contacts for public health units are available here:www.health.govt.nz/new-zealand-health-system/key-health-sector-organisations-and-people/public-health-units/public-health-unit-contacts

Public health units and local Customs Officers will need to liaise closely regarding any crew members approved by the Director-General of Health to disembark for exceptional reasons so both agencies are aware of what is happening regarding crew movements.

4. Some key steps to minimise the risk of spreading COVID-19 during essential tasks include:

Crew must complete essential tasks as close as reasonably possible to the ship. Crew must not venture any further than necessary for the task and should limit interaction with other people.

If crew must interact with others (for example, port workers or border control officials), maintain physical distancing to the greatest extent possible, ideally not within 2 metres.

Crew must wear PPE if they cannot be sure that they can maintain physical distancing. Advice on personal protection equipment border staff and sea port workers is available in the latest Ministry of Health Border advisory: https://www.health.govt.nz/our-work/diseases-and-conditions/covid-19-novel-coronavirus/covid-19-information-specific-audiences/covid-19-resources-border-sector Further information on PPE can be found here: https://www.health.govt.nz/our-work/diseases-and-conditions/covid-

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19-novel-coronavirus/covid-19-information-specific-audiences/covid-19-personal-protective-equipment-workers

Crew must follow any directions of an enforcement officer.

Scenario 4: Crew wanting to enter the New Zealand community after completing isolation or quarantine on ship – including for shore leave

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Results and information are available on low risk indicators5 and symptoms for all

crew.

MOoH or HPO authorises person to disembark5. Person/s can enter New

MOoH or HPO must transfer person who wishes to disembark to MIQF to isolate or quarantine6.

All crew on the ship are assessed to determine that they have had no symptoms over past 14 days and they meet low risk indicators4 including testing negative for COVID-

19. All crew continue in isolation or quarantine while awaiting results of testing.

MOoH or HPO is not satisfied all crew meet low risk indicators and have

been symptom free for 14 days. Crew remain on ship in isolation or

quarantine.

MOoH or HPO is not satisfied all crew meet low risk indicators and

have been symptom-free for 14 days and person(s) still wishes to

disembark.

Ship arrives in New Zealand with crew who are eligible and wish to disembark to enter the New Zealand community (including for shore leave).1 All crew must remain on

board the ship in isolation or quarantine for at least 14 days2.

The 14 days of isolation or quarantine are counted from the more recent of the following:(a) the time at which the ship last departed for New Zealand from a place outside New Zealand(b) the date of the person’s last contact ended

All crew on the ship complete at least 14 days isolation or quarantine3.

MOoH or HPO is satisfied that:(a) the person who wishes to leave

has completed the required period of isolation or quarantine, and

(b) the person, and every other person on the ship:(i) meets the low-risk indicators; and(ii) has not, in the previous 14 days, experienced any symptoms that suggest the presence of COVID-19.

Notes for Scenario 41. There are notification requirements that a ship’s master must follow before

entering New Zealand. These include that: The master of any ship intending to arrive in New Zealand must give at

least 168 hours’ notice before the ship arrives in New Zealand – known as the Extended Notice of Arrival (ENA)

However, if it is not practicable for the master to give at least 168 hours’ notice of arrival, the master must instead give notice when the ship departs for New Zealand from a port or other place outside New Zealand.

The master must also provide an update of progress prior to arrival in New Zealand if requested to do so by an enforcement officer.

It’s important to note that these new notifications do not override the need to comply with all other requirements to give notice of the intended arrival of a ship in New Zealand (eg, the Advance Notice of Arrival(ANA) and ‘no change in health status’ reporting requirements).

The extended notice of arrival form is available here: https://www.health.govt.nz/system/files/documents/pages/hp7458-extended-notice-arrival-form-v2.pdf

2. The 14 days is counted from the more recent of the following:a. the time at which the ship last departed for New Zealand from a place

outside New Zealandb. the date when any person on the crew’s last contact ended. The last

contact is the most recent in-person contact with the person, including (without limitation) during a change to the ship’s crew; or at an offshore location

c. the date that a new person joins the ship. A new person is means a person who has arrived in New Zealand; and has not yet completed the period of isolation or quarantine.

3. There are also legal requirements which must be followed when a ship is quarantining and isolating. These include: The master of any ship intending to arrive New Zealand must, before the

ship arrives in New Zealand, take reasonable steps to ensure that every person on board the ship is aware of the isolation or quarantine requirements.

The only people who can go onto a ship where people are isolating or quarantining are those boarding the ship for necessary tasks. They must take reasonable steps to minimise the risk of outbreak or spread of COVID-19 including by maintaining physical distancing to the greatest extent practicable for any person in isolation and quarantine and wearing personal protective equipment.

No person, except where authorised by an enforcement officer, may bring any ship (other than one in the service of the Police, the New Zealand Customs, or the Ministry of Health, or other ship necessary for the safe navigation, movement, or operation of the ship) within 50 metres of the ship that has a person on board who remains in isolation and quarantine.

A person who arrives in New Zealand on board a ship must report for, and undergo, medical examination and testing, if directed by a Medical Officer of Health or a Health Protection Officer, at any time during their required period of isolation and quarantine.

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MOoH or HPO authorises person to disembark5. Person/s can enter New

4. Low risk indicators, for a person, means that:a. the person -

i. has had testing and medical examination for COVID-19 with a negative result; or

ii. has been determined by a medical officer of health or health protection officer to have particular physical or other needs that make it inappropriate for them to have the testing and medical examination; and

b. any other medical tests or information relating to the person indicate that the person is at low risk of having or transmitting COVID-19.

For information on arrangements for testing, see this guidance: https://www.health.govt.nz/our-work/diseases-and-conditions/covid-19-novel-coronavirus/covid-19-information-specific-audiences/covid-19-resources-border-sector/covid-19-maritime-sector

5. When a medical officer of health or health protection officer authorises that one or more crew members may go ashore, they may provide the ship’s master with a letter to this effect (see Appendix 3). Public health units and local Customs Officers should liaise closely regarding crew disembarking from ships to ensure both agencies are aware of what is happening regarding crew movements.

6. Where a crew member needs to be transferred to a MIQF, the Medical Officer of health or Health protection Officer should contact MIQ directly (email: COVID19_IQR@nzdf.mil.nz or phone 0064 21 930507): For approval of transport plans see Scenario 5A. For requesting bookings in a MIQF, see Scenario 5A. Please note, space at a

managed facility is NOT guaranteed.

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Scenario 5A: General process for arranging travel and bookings in a MIQF

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Medical officer of health or health protection officer provides advice on changes to transport plan and/or MIQ does NOT approve transport plan.

Medical officer of health or health protection officer has no further advice. MIQ actions transport plan.

Agent confirms booking in MIQF (if required) and transport plan 4 before ship arrives in New Zealand.

MIQ authorises/endorses the transport plan and forwards it to the medical officer of health or health protection officer for any final advice and final approval.

Agent/master to complete all arrival documentation and processes. Ship arrives in New Zealand.

Crew transfer facilitated according to transport plan.

Remaining crew isolate or quarantine on ship – see Scenarios 1 and 4.

Shipping agents should undertake the following actions: Confirming visa status for crew is valid for NZ, transit countries, and country of destination Notifying relevant agencies of crew changes as soon as possible and booking into a MIQF if required1,3

Working with the MIQ approved transport provider to develop a transport plan for crew movement2 Overseeing crew until the ship or aircraft departs New Zealand.

MIQ requires2/asks3 the ship’s agent to develop a transport plan with the MIQ-approved transport provider4.

Shipping agent notified of crew change (e.g. by shipping line/manning co.), prior to ship arriving in New Zealand.

Agent contacts MIQ at the earliest possible opportunity to arrange a voucher and booking in a MIQF (if needed) and a transport plan.

Notes for Scenario 5A(Note, this is general advice. For advice around specific circumstances, see scenarios 6 – 9).

1. Bookings into managed isolation or quarantine facilities (MIQFs) are administered by the Ministry for Business Innovation and Employment’s (MBIE) Managed Isolations and Quarantine (MIQ) team and there is limited capacity.

In routine cases, bookings must be arranged with MIQ at the earliest time possible - ideally 4 - 6 weeks prior to arrival and before the ship begins its journey to NZ. Dates can be modified once plans are finalised. The ship’s agent or master should continue to update MIQ to assist the process to progress as smoothly as possible.

If the crew member: wants to disembark the ship on which they arrived in NZ, and then depart

from NZ on an aircraft and the aircraft is not planning to depart the same day (see scenario 6A); or

wants to disembark the ship on which they arrived in NZ, and then depart from NZ on another ship and the departing ship is not scheduled to depart NZ as soon as reasonably practicable (see scenario 6B);

then the crew member or an organisation representing the crew member must give at least 96 hours’ notice to an enforcement officer that the crew member is required to transfer to a place of isolation or quarantine. They must also advise an enforcement officer as soon as practicable of any changes to time frames related to the crew member’s travel.

Bookings are made to: MIQEssentialWorkers@mbie.govt.nzTo support prompt processing, the subject line for booking emails should say: MARITIME: Crew change [insert vessel’s name]. MIQ should be a copied into the email (please copy to COVID19_IQR@nzdf.mil.nz)

Agents will also need to arrange a voucher through the Managed Isolation Allocation System (MIAS). Every person flying into New Zealand requires a MIAS voucher before boarding their aircraft, otherwise they will be refused boarding. Information about the MIAS System can be found at the following link: https://www.miq.govt.nz/travel-to-new-zealand/secure-your-place-in-managed-isolation/

The agent will also be sent a MIQ Essential Workers spreadsheet to complete. This provides further details about the crew booking. This should be returned to: MIQEssentialWorkers@mbie.govt.nz

MIQ then marries the MIAS voucher application to the spreadsheet, allocates a MIF room to the individuals and issues a MIAS voucher to the agent so that the crew will be able to fly to NZ. The agent can go onto the MIAS system and see their voucher and MIF room allocated and then start the travel arrangements.

Although a direct crew transfer to a ship means no MIQF accommodation is required, agents should still email in an Essential Workers spreadsheet to MIQ as well as register on MIAS. Ensure MIQ knows it is a direct transfer and accommodation is not required. MIQ will update the MIAS vouchers to show the crew are taking part in a direct transfer. When this is completed, an email for confirmation will be sent to the agent advising them that they need to log into MIAS and download the updated vouchers.

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2. Travel must take place in accordance with the directions of the Chief Executive of MBIE as quickly and directly as reasonably practicable if a crew member: Wants to disembark the ship on which they arrived in NZ, and then depart

from NZ on another ship and the departing ship is not scheduled to depart NZ as soon as reasonably practicable (see scenario 6B)

Wants to disembark the ship on which they arrived in NZ, and then depart from NZ on an aircraft and the aircraft is not planning to depart the same day (see scenario 6A)

Arrives in NZ on an aircraft to join a ship and the ship is not planning to depart NZ as soon as reasonably practicable (see scenario 7)

Arrives in NZ on an aircraft to join a ship and the ship is delayed from departing as soon as reasonably practicable (see scenario 8)

Arrives in NZ on an aircraft to join a ship and the ship is not planning to depart NZ (see scenario 9)

3. MIQ will also endorse transport plans for people who are being transported in the isolation or quarantine setting but are not required to travel in accordance with the directions of the Chief Executive of MBIE.

4. The agent should develop the transport plan with the MIQ approved transport provider. Further guidance on transporting people to minimise the risk of COVID-19 is provided in Appendix 1.

If a medical officer of health or health protection officer receives a transport plan directly from the agent, they should immediately refer the agent to MIQ.

The transport provider should provide the draft transport plan to the medical officer of health or health protection officer for any advice and to the MIQ.

If a crew member is required to disembark the ship for reasons other than those managed by MIQ, then the ship’s agent should organise transport and planning with the relevant Public Health Unit. This may include medical emergencies or other reasons that a medical officer of health or health protection officer may require a person to disembark (for example, see Scenario 3). These cases do not need to be approved through MIQ.

Contacts for public health units are available here:www.health.govt.nz/new-zealand-health-system/key-health-sector-organisations-and-people/public-health-units/public-health-unit-contacts

In most cases, a standard approved transport plan can be used and the medical officer of health or health protection officer will confirm that additional public health advice is not necessary. If there is a variation to the standard approved transport plan, the medical officer of health or health protection officer will check the variation, and if satisfied that the public health risk is adequately managed, will provide advice on this. If not satisfied, the medical officer of health or health protection officer will provide advice on how the public health risk should be managed. If necessary, the medical officer of health or health protection officer can contact COVID-19BorderOps@health.govt.nz to discuss their advice.

17

Scenario 5B: Unplanned / emergency ship transfer to a MIQF

Notes for Scenario 5B

18

Ship’s agent to contact MIQ to discuss if a MIQF is needed and agree transport plan (as per Scenario 5A)2.

Crew member transferred to an international airport, or new ship from their current vessel ship, or to a MIQF in accordance with the transport plan.

Crew member departs NZ on international flight or voyage.

Crew member wants to disembark the ship they arrived on BEFORE they have completed the isolation or quarantine in order to depart NZ.1

1. In almost all cases, crew changes should be planned and notified well in advance of arrival in New Zealand (see Scenario 5A). If this has not been possible (e.g. a crew member needs to disembark after arriving in New Zealand for unforeseen reasons), the ship’s agent will need to contact MIQ as soon as possible to discuss how the crew member’s departure can be facilitated.

2. In non-routine cases where a late notice crew change is needed (and a MIQF may also be needed), the agent should still make requests with as much advance notice as possible: For approval of transport plans see Scenario 5A. If the requested transfer has several days’ notice and there is a need for a

stay at a MIQF, then bookings should be requested via the same email addresses provided above. Please note, these should be extremely rare cases and available space at a MIQF is NOT guaranteed at such short notice.

For more urgent requests for a MIQF booking, then the agent should contact MIQ directly (email: COVID19_IQR@nzdf.mil.nz or phone 0064 21 930507). Again, please note, these should be extremely rare cases and available space at a MIQF is NOT guaranteed at such short notice.

Public health units and local Customs Officers should liaise about crew disembarking from ships to ensure both agencies are aware of what is happening with crew movements.

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Scenario 6A: Crew wishes to disembark ship to depart NZ on an aircraft (Clause 26)

20

Crew member wishes to disembark the ship on which they arrived in New Zealand to depart from New Zealand on an aircraft and hasn’t completed the period of isolation or quarantine.

Crew member may travel directly to airport/aircraft4.

Is the aircraft scheduled to depart NZ ‘on the same day1?

Medical officer of health or health protection officer must transfer crew member to a MIQF.

YES NO

Crew member may leave MIQF before

end of isolation period and travel

to aircraft on same day as departure5.

The crew member completes isolation period in the MIQF.

The ship’s agent arranges onwards travel to departing

aircraft.

Crew member departs NZ on aircraft. The aircraft can travel to another airport or place in NZ before leaving NZ. However, crew members cannot fly domestically on a different aircraft from the one leaving NZ.

.

Crew member or organisation representing the crew member must give 96 hours’2 notice to an enforcement officer that the crew member is

required to transfer to a MIQF.

Travel must take place in accordance with directions of CE of MBIE as quickly and

directly as reasonably practicable3.

Notes for Scenario 6A

1. In cases where there is more than 4 hours between leaving the ship and checking onto a flight, the Shipping Agent should book a day room at a MIQF. Every effort should be made to minimise the time between leaving a ship and checking onto an international flight.

2. A crew member or an organisation representing the crew member must— give at least 96 hours’ notice to an enforcement officer that the crew

member is required to transfer to a place of isolation or quarantine; and advise an enforcement officer as soon as practicable of any changes to

time frames related to the crew member’s travel.In all cases, bookings into MIQFs should be made as soon as possible. See Scenario 5A for more information about this.

For urgent requests for a booking, the agent should contact MIQ urgently (email: COVID19_IQR@nzdf.mil.nz or phone 0064 21 930507). Please note, these should be extremely rare cases and available space at a managed facility is NOT guaranteed at such short notice).

3. Travel must take place in accordance with the directions of the chief executive of the Ministry of Business, Innovation, and Employment, given on advice from a medical officer of health or a health protection officer; and as quickly and directly as is reasonably practicable. Failure to do this is an infringement offence.

MIQ is the approval authority for transportation plans. The agent should develop the transport plan with the MIQ approved transport provider and submit it for approval. Further guidance on transporting people to minimise the risk of COVID-19 is provided in Appendix 1.

4. Transport between the airport and the ship should be covered by a transport plan endorsed by MIQ. In general, this will be developed by the agent in consultation with the transport provider. Advice on transport is provided in Appendix 1.

5. The ship’s agent should notify MIQ as soon as possible if a crew member will be departing the MIQF to join a ship that is scheduled to depart as soon as reasonably practicable, or an aircraft departing the same day, before the end of the 14 day isolation or quarantine period. They can do this by emailing: IsolationExemptions@mbie.govt.nz

21

Scenario 6B: Crew wishes to disembark a ship to depart NZ on a ship (Clause 26)

22

Crew member wishes to disembark the ship on which they arrived in New Zealand to depart from New Zealand on another ship and hasn’t completed the period of isolation or quarantine.

Crew member may travel directly to departing ship4.

When a new crew member boards, a new 14-day

isolation or quarantine period for all crew starts again. (see Scenario 4).

Is the departing ship scheduled to depart NZ1 ‘as soon as reasonably practicable’2?

Medical officer of health or health protection officer must transfer crew member to a MIQF.

YES NO

Crew member may leave MIQF before

end of isolation period and travel to board the ship

when it is scheduled to

depart NZ as soon as reasonably practicable6.

The crew member completes isolation period in the MIQF.

The ship’s agent arranges onwards travel to departing

ship.

Ship departs. This includes to a place outside NZ or to another port or place in NZ before leaving NZ..

Crew member or organisation representing the crew member must give 96 hours’ notice to an enforcement officer that the crew member is

required to transfer to a MIQF. 3

Travel to MIQF must take place in accordance with directions of CE of MBIE as quickly and

directly as reasonably practicable5.

Notes for scenario 6B1. Depart from New Zealand, in relation to a ship -

(a) means to leave New Zealand to travel to a port or other place outside New Zealand; and(b) includes to travel to another port or place in New Zealand before leaving New Zealand,

This can be multiple ports or places in New Zealand.

2. Whether a ship is scheduled to depart New Zealand as soon as reasonably practicable is dependent on the circumstances.  When considering reasonable practicability, the focus should be on the purpose of the order which is to prevent, and limit the risk of, an outbreak, or the spread, of COVID-19.

In the context of transfer of crew, this means weighing up: the exposure of necessary and other workers to new crew members at

subsequent ports if the ship travels to other ports before it leaves NZ and after the new crew member joins the ship

the exposure of other people, including those in the community, during the transfer of crew between the airport and the ship or the MIQF and the ship.

Crew should be transferred to the departing ship or airport in a way that will minimise the overall public health risk.  This might mean delaying transfer of new crew until the ship reaches its last port before it leaves New Zealand.  In the meantime, the new crew will remain in a MIQF.Alternatively, it may mean transferring a crew member to a ship at an earlier port in the ship’s journey around New Zealand - if later ports are at a significant distance from the location of the new crew member/s and the first port is closer to them. As a general guide, a road journey of more than 5 hours to transport a new crew member to a ship should be avoided if an earlier port is closer unless the vehicle being used is self- contained and crew will not have to leave it during the journey.

3. A crew member or an organisation representing the crew member must— give at least 96 hours’ notice to an enforcement officer that the crew

member is required to transfer to a place of isolation or quarantine; and advise an enforcement officer as soon as practicable of any changes to

time frames related to the crew member’s travel.In all cases, bookings into MIQFs should be made as soon as possible. See Scenario 5A for more information about this.

For urgent requests for a booking, the agent should contact MIQ urgently (email: COVID19_IQR@nzdf.mil.nz or phone 0064 21 930507). Please note, these should be extremely rare cases and available space at a managed facility is NOT guaranteed at such short notice).

4. Transport between the airport and the ship should be covered by a transport plan approved by MIQ. In general, this will be developed by the agent in consultation with the transport provider. Advice on transport is provided in Appendix 1.

5. Travel must take place in accordance with directions of the chief executive of the Ministry of Business, Innovation, and Employment, given on advice from a medical officer of health or a health protection officer; and as quickly and

23

directly as is reasonably practicable. Failure to do this is an infringement offence.

MIQ is the approval authority for transportation plans. The agent should develop the transport plan with the MIQ approved transport provider and submit it for approval. Further guidance on transporting people to minimise the risk of COVID-19 is provided in Appendix 1. See also Scenario 5A.

6. The ship’s agent should notify MIQ as soon as possible if a crew member will be departing the MIQF to join a ship that is scheduled to depart as soon as reasonably practicable, or an aircraft departing the same day, before the end of the 14 day isolation or quarantine period. They can do this by emailing: IsolationExemptions@mbie.govt.nz

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Scenario 7: Exempt crew member arrives on an aircraft to depart NZ on a ship (Clause 27)

25

Exempt crew member1 arrives from overseas at NZ international airport to join a ship at a NZ port as a crew member.

Crew member may travel directly to ship. (Clause 12 of ABO NO2 says immediately

must travel to and board the ship)4.

When a new crew member boards, a new 14-day

isolation or quarantine period for all crew starts again. (see Scenario 4).

Will the ship depart New Zealand as soon as reasonably practicable?2

Medical officer of health or health protection officer must transfer crew member to a MIQF.

YES NO

Crew member may leave MIQF before end of I and Q period and travel in accordance

with directions of CE of MBIE as quickly and

directly as reasonably practicable to board the ship when it is

scheduled to depart NZ.5

The crew member completes

isolation period in the MIQF. The

ship’s agent arranges onwards travel to departing

ship.

Ship departs NZ. This includes to a place outside NZ or to another port or place in NZ before leaving NZ..

Travel to MIQF must take place in accordance with directions of CE of MBIE as quickly and

directly as reasonably practicable 3.

Notes for scenario 71. Under the Maritime Order No.2, exempt crew member means a person who is exempt from

the requirement to comply with clause 8 of the COVID-19 Public Health Response (Air Border) Order (No 2) 2020 under clause 12 of that order or under a replacement exemption granted by the Minister under clause 14 of that order.

Clause 8 of the Air Border Order (No.2) includes the requirement for arrivals to go into isolation or quarantine at a MIQF.

Clause 12 of the Air Border Order (No.2) says:

(1) Any person arriving by air in New Zealand who is a member of the crew of a ship is exempt from clause 8, subject to the following conditions:

(a) immediately after leaving the security designated aerodrome at which the person arrives in New Zealand, the person must travel (whether by air or by any other form or forms of transport) to and then board the ship; and

(b) the ship must be scheduled to depart from New Zealand as soon as is reasonably practicable after the person boards the ship.

2. Whether a ship is scheduled to depart New Zealand as soon as reasonably practicable is dependent on the circumstances.  When considering reasonable practicability, the focus should be on the purpose of the order which is to prevent, and limit the risk of, an outbreak, or the spread, of COVID-19.

In the context of transfer of crew, this means weighing up: the exposure of necessary and other workers to new crew members at

subsequent ports if the ship travels to other ports before it leaves NZ and after the new crew member joins the ship

the exposure of other people, including those in the community, during the transfer of crew between the airport and the ship or the MIQF and the ship.

Crew should be transferred to the departing ship or airport in a way that will minimise the overall public health risk.  This might mean delaying transfer of new crew until the ship reaches its last port before it leaves New Zealand.  In the meantime, the new crew will remain in a MIQF.Alternatively, it may mean transferring a crew member to a ship at an earlier port in the ship’s journey around New Zealand - if later ports are at a significant distance from the location of the new crew member/s and the first port is closer to them. As a general guide, a road journey of more than 5 hours to transport a new crew member to a ship should be avoided if an earlier port is closer.

3. Travel must take place in accordance with directions of the chief executive of the Ministry of Business, Innovation, and Employment, given on advice from a medical officer of health or a health protection officer; and as quickly and directly as is reasonably practicable. Failure to do this is an infringement offence.

MIQ is the approval authority for transportation plans. The agent should develop the transport plan with the MIQ approved transport provider and submit it for approval. Further guidance on transporting people to minimise the risk of COVID-19 is provided in Appendix 1. See also Scenario 5A.

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4. Transport between the airport and the ship should be covered by a transport plan approved by MIQ. In general, this will be developed by the agent in consultation with the transport provider. Advice on transport is provided in Appendix 1.

5. The ship’s agent should notify MIQ as soon as possible if a crew member will be departing the MIQF to join a ship that is scheduled to depart as soon as reasonably practicable, or an aircraft departing the same day, before the end of the 14 day isolation or quarantine period. They can do this by emailing: IsolationExemptions@mbie.govt.nz

27

Scenario 8: Crew member arrives on an aircraft to depart NZ as a crew member on a ship that is departing NZ but not as soon as reasonably practicable (Clause 28)

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Crew member arrives from overseas at NZ international airport to join a ship at a NZ port as a crew member. Ship is departing New Zealand but not as soon as is reasonably practicable1.

practicable

Crew member may travel directly to ship3.

When a new crew member boards, a new 14-day

isolation or quarantine period for all crew starts again. (see Scenario 4).

Crew member must travel from the airport to a MIQF to isolate or quarantine.

YES NOO

The crew member completes isolation period in the MIQF. The ship’s agent arranges onwards

travel to departing ship4.

Ship departs NZ. This includes to a place outside NZ or to another port or place in NZ before leaving NZ..

Travel to MIQF must take place in accordance with directions of CE of MBIE as quickly and directly as reasonably practicable2.

Is the ship departing before the crew member’s period of isolation or quarantine is completed and as soon as reasonably practicable?

Notes on scenario 81. Whether a ship is scheduled to depart New Zealand as soon as reasonably

practicable is dependent on the circumstances.  When considering reasonable practicability, the focus should be on the purpose of the order which is to prevent, and limit the risk of, an outbreak, or the spread, of COVID-19.

In the context of transfer of crew, this means weighing up: the exposure of necessary and other workers to new crew members at

subsequent ports if the ship travels to other ports before it leaves NZ and after the new crew member joins the ship

the exposure of other people, including those in the community, during the transfer of crew between the airport and the ship or the MIQF and the ship.

Crew should be transferred to the departing ship or airport in a way that will minimise the overall public health risk.  This might mean delaying transfer of new crew until the ship reaches its last port before it leaves New Zealand.  In the meantime, the new crew will remain in a MIQF.Alternatively, it may mean transferring a crew member to a ship at an earlier port in the ship’s journey around New Zealand - if later ports are at a significant distance from the location of the new crew member/s and the first port is closer to them. As a general guide, a road journey of more than 5 hours to transport a new crew member to a ship should be avoided if an earlier port is closer.

2. Travel must take place in accordance with directions of the chief executive of the Ministry of Business, Innovation, and Employment, given on advice from a medical officer of health or a health protection officer; and as quickly and directly as is reasonably practicable. Failure to do this is an infringement offence.

MIQ is the approval authority for transportation plans. The agent should develop the transport plan with the MIQ approved transport provider and submit it for approval. Further guidance on transporting people to minimise the risk of COVID-19 is provided in Appendix 1. See also Scenario 5A.

3. Transport between the airport and the ship should be covered by a transport plan approved by MIQ. In general, this will be developed by the agent in consultation with the transport provider. Advice on transport is provided in Appendix 1.

4. The ship’s agent should notify MIQ as soon as possible if a crew member will be departing the MIQF to join a ship that is scheduled to depart as soon as reasonably practicable, or an aircraft departing the same day, before the end of the 14 day isolation or quarantine period. They can do this by emailing IsolationExemptions@mbie.govt.nz

29

Scenario 9: Crew member arrives on an aircraft to be a crew member on a ship that is not departing New Zealand (Clause 28(4) and 28(5))

30

Crew member arrives from overseas at NZ international airport to join a ship at a NZ port as a crew member. Ship is not departing New Zealand.

practicable

Crew member must travel from the airport to a MIQF to isolate or quarantine.

Crew member joins ship travelling to a port or place in NZ. .

Travel to MIQF must take place in accordance with directions of CE of MBIE as quickly and directly as reasonably practicable 1.

The crew member completes isolation period in the MIQF. The ship’s agent or crew member arranges onwards travel to ship.

Notes for scenario 91. Travel must take place in accordance with directions of the chief executive of

the Ministry of Business, Innovation, and Employment, given on advice from a medical officer of health or a health protection officer; and as quickly and directly as is reasonably practicable. Failure to do this is an infringement offence.

MIQ is the approval authority for transportation plans. The agent should develop the transport plan with the MIQ approved transport provider and submit it for approval. Further guidance on transporting people to minimise the risk of COVID-19 is provided in Appendix 1. See also Scenario 5A.

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Appendix 1: Further guidance on transporting people in the quarantine and isolation context (from the Managed Isolation and Quarantine Operating Framework)1.1 Passenger face mask use, physical distancing and basic hygiene measures

All people should be provided and wear a face mask for any transportation. Passengers should always be provided with a means of performing hand hygiene prior to putting a mask on and after removing and safely disposing of a face mask.

2 metres physical distancing should be maintained before entering and on exiting the vehicle, as well as on the vehicle whenever possible. If maintaining 2 metres between passengers is not practical, then masks must be worn. Hand hygiene should be performed at entry and upon exit from the vehicle.

Minimal movement around the vehicle and basic hygiene measures should be followed throughout the journey including: hand hygiene, cough and sneeze etiquette and avoiding touching the face, nose and eyes.

Passengers should continue to wear face masks until they are in their room at the MIQ.

1.2 Drivers, crew and cleaner measuresAll drivers of a vehicle should:

Wear a face mask. Maintain 2 metre physical distancing from passengers wherever practical. Perform hand hygiene at entry to bus and upon exit, as well as after handling

any luggage. Be the last on the vehicle at loading and the first off the vehicle at unloading. Follow basic hygiene measures throughout the journey including: hand

hygiene, cough and sneeze etiquette and avoiding touching the face, nose and eyes.

Vehicle operators should: Remove all loose/optional internal items such as floor mats, seat covers, and

decorations before operating. Where practical, keep two clear rows (no passengers) behind the driver. Arrange for vehicles to carry:

o additional face masks for passengers o hand sanitiser containing at least 60 percent alcoholo information pamphlets for passengers for how to safely put on, take off

and dispose of face masks, including pictorial representation of the process

o hospital grade disinfectant surface wipes o bottled watero first aid boxo a place for passengers, drivers and crew to safely dispose of face

masks, for example: small, resealable plastic bags that passengers, drivers and crew can dispose of in rubbish bins after exiting the vehicle.

Luggage and passenger loading:

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Where practical, secure a loading zone that excludes the general public from exposure to passengers.

Driver should open doors and luggage compartments then walk out of the loading zone before passengers enter the loading zone (maintaining 2 metre physical distancing from other passengers, driver and crew) and place luggage in luggage compartment and board.

Where expertise is required for loading or where passengers cannot reasonably load themselves (medical, disability, age), passengers should place luggage in a designated area and then board the vehicle.

Once all passengers have boarded, the driver or crew can enter the luggage area and load. Drivers or crew should perform hand hygiene after handling luggage.

Passengers should not board via driver’s door if possible, rather using the rear or side door.

Driver and crew to secure doors and enter after passengers are loaded (last on, first off).

Operating the vehicle: Ventilate the vehicle to the outside while operating (open windows if practical,

don’t use mechanical ventilation on the recycle setting). If any on-board behaviour problems or emergencies arise while operating the

vehicle, stop the vehicle and call 111. Inform operator that there is a potential risk of COVID-19.

Luggage and passenger drop-off: Where practical, secure a drop-off zone that excludes the general public from

exposure to passengers. Passengers remain on board at arrival. Driver and crew to open doors, exit

vehicle, remove luggage onto ground, then walk out of the drop-off zone before passengers exit the vehicle. Drivers or crew should perform hand hygiene after handling luggage.

Passengers should be advised to not take off their face masks until they are in their rooms.

Passengers should be unloaded from the front of the vehicle first then work to the rear (first on, last off).

Passengers should not exit via driver’s door if possible, rather using the rear or side door.

Once vehicle and secure drop-off area are empty, driver and crew then secure vehicle.

Vehicle cleaning protocol:

Vehicle should be empty of people before cleaning starts. The vehicle should be cleaned as soon as possible after use. Cleaners should wear face masks and gloves. The vehicle should be ventilated to the outside while cleaning if possible (open

windows/door to create through draft). Wipe flat surfaces with hospital grade detergent/disinfectant product in

accordance with manufacturer’s instructions. Wipe all touched surfaces including (but not limited to):

o door handles (inside and outside), window handles, glove box and compartment handles (inside and outside) and any other item that is frequently touched

o driver controlso seatbelts and seatbelt fastenerso safety handles and bars (entry and exit handles, compartment bars)o seats if practical (including back of seat)

33

Dispose of cleaning wipes, face masks and gloves in appropriate manner. Perform hand hygiene after removing gloves and face mask.

34

Appendix 2: Health Assessment Tool for Maritime Border Arrivals (for Public health Unit use) Date of assessment: Assessor:

Name:Mobile & Email:Date of birth:

Passport No:Ship / Flight detailsDate arrived in NZDate left last overseas port Countries visited in the 14 days prior to arrival Residency: NZ or other (please write)

Clinical assessmentStandard Questions

Date of symptom onset:Cough? YES NODifficulty breathing / Shortness of breath? YES NOChills / Fever YES NOSore throat YES NOMuscle aches YES NOCoryza symptoms – head cold e.g. runny nose, sneezing, post-nasal drip YES NOAnosmia – loss of sense of smell YES NOHave you had contact with a suspected or confirmed case of COVID-19 in the last 14 days?

If yes, when was this? YES NO

Have you previously had a test for COVID-19?

If yes, when was this and what was the result?

YES NO

Temperature check Other comorbid conditions YES NO

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(List)

Outcome

Surgical Mask given YES NOWritten information given YES NOHealth line information given YES NOSwab taken YES NOSelf-isolation/quarantine advice given YES NOPassenger requiring hospitalisation? Refer to assessment document if needed YES NO

Notes

Note: the case definition and testing guidance for COVID-19 is available at: www.health.govt.nz/covid19-case-definition

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Appendix 3: Suggested letter authorising crew to disembark from ship under clause 19(1)

[On PHU letterhead]

Date: [insert the date the authorisation is given]To: [insert full name]Authorisation to disembark from [name of ship] under clause 19(1) of the COVID-19 Public Health Response (Maritime Border) Order (No 2) 2020

I, [name] [Medical Officer of Health/ Health Protection Officer] am satisfied that you have:

i. completed the required period of isolation and quarantine required under clause 17(1) on board [name of ship];

and that you and every person on board [name of ship]:i. meets the low risk indicators (including testing for a current

COVID-19 infection with a negative result); and ii. has not, in the last 14 days, experienced any symptoms

associated with COVID-19.

I therefore authorise you to disembark from [name of ship].

This authorisation will lapse once the [name of ship] leaves New Zealand unless the ship is undertaking a permitted shipping movement under clause 31 of the COVID-19 Public Health Response (Maritime Border) Order (No 2) 2020.

In addition, a new authorisation will be required to disembark the ship if a new person joins the ship without completing the required period of isolation or quarantine.

Information on current restrictions in New Zealand to control the spread of COVID-19 is available here: https://covid19.govt.nz/

Signed:

Title: [Medical officer of health or Health protection officer]Date: 

37

Appendix 4: Further information and resourcesThe COVID-19 webpages are updated daily. You can find more information here: www.health.govt.nz/COVID-19

Advice for the maritime sector is here: https://www.health.govt.nz/our-work/diseases-and-conditions/covid-19-novel-coronavirus/covid-19-information-specific-audiences/covid-19-resources-border-sector/covid-19-maritime-sector

Guidance on some of the key changes under the COVID-19 Public Health Response (Maritime Border) Order (No 2) 2020 is here: https://www.health.govt.nz/system/files/documents/pages/guidance-on-some-of-the-key-changes-under-the-maritime-border-order-no-2-7sept2020.pdf

More extensive guidance on the COVID-19 Public Health Response (Maritime Border) Order (No 2) 2020 is here: https://www.health.govt.nz/system/files/documents/pages/maritime-border-order-no-2-guidance-15sept2020.pdf

Advice on cleaning is here: www.health.govt.nz/covid-19-cleaning

Advice on personal protective measures is here: www.health.govt.nz/ppe-workers

Advice for travellers here: www.health.govt.nz/our-work/diseases-and-conditions/covid-19-novel-coronavirus/covid-19-information-specific-audiences/covid-19-advice-travellers

Border advisories are here: www.health.govt.nz/our-work/diseases-and-conditions/covid-19-novel-coronavirus/covid-19-information-specific-audiences/covid-19-resources-border-sector

Border controls are here: www.health.govt.nz/our-work/diseases-and-conditions/covid-19-novel-coronavirus/covid-19-current-situation/covid-19-border-controls

Contact details for District Health Board public health units are here: www.health.govt.nz/new-zealand-health-system/key-health-sector-organisations-and-people/public-health-units/public-health-unit-contacts

Current case definition is here: www.health.govt.nz/covid19-case-definition

Factsheets for close contacts with a confirmed or probable case here: www.health.govt.nz/our-work/diseases-and-conditions/covid-19-novel-coronavirus/covid-19-health-advice-general-public/contact-tracing-covid-19

General information about COVID-19 is here: www.health.govt.nz/our-work/diseases-and-conditions/covid-19-novel-coronavirus/covid-19-health-advice-general-public/about-covid-19

Immigration requirements and border exceptions is here: www.immigration.govt.nz/about-us/covid-19/border-closures-and-exceptions

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Information on requesting an exception to enable essential workers to enter New Zealand here: www.immigration.govt.nz/about-us/covid-19/border-closures-and-exceptions

World Health Organization situation updates here: www.who.int/csr/don/en/

World Health Organization guidance: Operational considerations for managing COVID-19 cases/outbreak on board ships here: www.who.int/publications/i/item/operational-considerations-for-managing-covid-19-cases-outbreak-on-board-ships

Separate guidance is also available for exemptions if there is a compelling need for the ship to arrive in the country for: reprovisioning and/or refuelling OR the purpose of delivering the ship to a business which includes for the purpose of

repairing or refitting the ship AND the Director-General has granted the ship permission to arrive in New Zealand.

Exemptions should be sought before the ship departs for New Zealand and must be obtained before the ship arrives in New Zealand. Applicants will also need to apply for and obtain Immigration New Zealand approval following approval for exemption from the Director-General of Health.

More information is available here: https://www.health.govt.nz/our-work/diseases-and-conditions/covid-19-novel-coronavirus/covid-19-information-specific-audiences/covid-19-resources-border-sector/covid-19-maritime-sector

Information about making applications to the Director General of Health to arrive in New Zealand for humanitarian reasons or other compelling needs is available here: https://www.health.govt.nz/our-work/diseases-and-conditions/covid-19-novel-coronavirus/covid-19-information-specific-audiences/covid-19-resources-border-sector/covid-19-maritime-sector#exemption

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Appendix 5: General advice on hygiene to support isolation or quarantine on a shipIt is recommended that masters and crew take the following measures, as relevant:

1. Ensure all crew are aware of the symptoms of COVID-19. Symptoms include one or more of the following:

a new or worsening cough a high temperature (at least 38°C) shortness of breath sore throat sneezing and runny nose temporary loss of sense of smell

Crew should report any of these symptoms, even if only mild, to the ship’s master immediately.Note that the master of the ship is legally obliged to inform the medical officer of health if crew display symptoms.

The ship’s agent may also report the symptoms to the local PHU.

Contacts for public health units (including the medical officer of health) are available here:www.health.govt.nz/new-zealand-health-system/key-health-sector-organisations-and-people/public-health-units/public-health-unit-contacts

2. Complete and record a daily health check, including a temperature check, for the symptoms of COVID-19.

3. Ensure all crew practise good hygiene practices, including: Regularly washing hands for a minimum of 20 seconds Covering coughs and sneezes with an elbow or disposable tissue and

washing and drying hands afterwards or using hand sanitizer. Avoiding taking gloved hands or un-gloved hands to eyes, nose or

mouth Ensuring that all surfaces are cleaned with disinfectant, with

particular attention to high touch surfaces. This includes areas like kitchen benches, sink tops, door handles, hand rails, guard rails, dogs, hatch coamings, shared navigation equipment, chair backs and arms.

Cleaning any shared toilets and bathrooms each time after they have been used.

Using personal towels (after showering and for hand-hygiene), washcloths and bed linen.

Having crew do their own laundry where possible. Do not shake dirty laundry.

Not sharing dishes, drinking glasses, cups or eating utensils. Not sharing food and drinks. Ensure all dishes are washed thoroughly in hot water with suitable

detergent.

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4. Maintain physical distancing from each other (although it is acknowledged this may be difficult on some ships). This includes:

Minimising contact with other crew on the vessel as much as possible

Where there is a need to interact/engage closely with other crew members, maintaining physical distancing (2 metres apart) as much as possible

If possible, avoid sharing a bed with others or sleeping in a common area.

Minimising the time spent in shared spaces on the vessel as much as possible and keeping shared spaces clean and well ventilated

If possible, trying to eat in a separate area from others.

5. Use face masks where interactions closer than 2 metres cannot be avoided with other crew members. Before and after wearing a mask, crew should wash, and dry hands using the correct technique or immediately use the antiseptic gel (hand sanitizer).

6. Keep a note of who you have come into close contact with and when. This is especially important when non-crew members must interact closely with crew who are still within the isolation and quarantine period.

7. Masters should consider designating a single space such as the ship’s office or cargo control room as the sole location for meeting and interacting with visitors/necessary workers. This space should be isolated from crew accommodation spaces and common areas as far as practical, and a sign-in process should be implemented to record visits.

8. Ship owners, managers, masters and crew consider the requirements of any health and quarantine plans, policies and procedures put in place by their flag state authorities and companies to deal with the pandemic. These plans should include instructions for how the ship and its crew interact with visitors to the ship and must be clearly communicated to all persons aboard the ship – crew and visitors alike.

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