scalloway harbour oil spill contingency plan

Scalloway Harbour Oil Spill Contingency Plan

SHETLAND ISLANDS COUNCIL PORTS AND HARBOURS OPERATIONS

SCALLOWAY HARBOUR OIL SPILL RESPONSE CONTINGENCY PLAN

Attention is drawn to the close links between this plan and the following related plans. (a) Shetland Islands Council Emergency Plan (b) Sullom Voe Harbour Oil Spill Plan (c) National Contingency Plan (d) Scalloway Harbour Safety Management System (e) SEPA Emergency Plan (f) Shetland Islands Council COMAH Plan (g) Shetland Islands Council Pipeline Emergency Plan (h) Shetland Marine Pollution Contingency Plan

Shetland Islands Council Ports & Harbours Operations Port Administration Building Sella Ness Sullom Voe Shetland ZE2 9QR Tel: 01806 244200

4th Edition November 2014 1 of 37


Scalloway Harbour Oil Spill Plan Distribution List Holder Copy No Team Leader – Deputy Harbour Master (Pollution Officer) 1 VTS Control 2 Port Safety Officer 3 Scalloway Harbour Office 4 Sullom Voe Harbour Authority Emergency Room 5 SIC Emergency Planning Officer 6 MCA Counter Pollution and Salvage Officer – Aberdeen 7 MRCC Shetland – Lerwick 8 The Scalloway Harbour Oil Spill Plan is available on the Internet via the

following link

http://www.shetland.gov.uk/ports/contingencyplans/scallowayoil.asp

CONTROLLED COPY


http://www.shetland.gov.uk/ports/contingencyplans/scallowayoil.asp


AMENDMENT LOG DATE

AMENDMENT NO. ENTERED BY

1 / 2002

1 / 2003

2nd Edition 2005

3rd Edition 2010

3rd Edition Rev 1

3rd Edition Rev 2

3rd Edition Rev 3

4th Edition November 2014



CONTENTS Page No. Distribution List 2 Amendment Log 3 Contents 4 Part 1: Strategy Section 1 Policy 7

1.1 Introduction 1.2 Consultation 1.3 National Contingency Plan 1.4 SOSREP 1.5 Area of Operation 1.6 Lead Authority 1.7 Scope 1.8 Risk Assessment 1.9 Oil Spill Classification 1.10 Response Equipment 1.11 Disposal 1.12 Plan Revision 1.13 Allocation of Clean-up Responsibilities

Section 2 Training & Exercise Policy 10 2.1 Training Policy 2.2 Key Posts 2.3 Exercise Programme 2.4 Pollution Training Requirements 2.5 Response Times 2.6 Post Exercise/Incident report Form 2.7 Annual Return Form

Section 3 Incident Response Organisation 13 3.1 Introduction 3.2 Responsibilities & Incident

Control Arrangements 3.3 Material Data safety sheets 3.4 Use of Dispersants 3.5 Alert & Call Out Procedures 3.6 Extended Incidents 3.7 Port of Refuge

Section 4 Response Strategies 15 4.1 Health & Safety 4.2 Oil Spill Classification,

Reporting & Logging 4.3 Investigation 4.4 Standing Down 4.5 Disposal Plan 4.6 Temporary Storage Sites



Part 2: Actions Section 5 Action Sheets 19

5.1 Index 5.2 Observer 5.3 VTS Control 5.4 Scalloway Pier Master 5.5 Oil Pollution Officer 5.6 Harbour Master 5.7 Duty Harbour Master 5.8 Administration Manager (or Deputy) 5.9 Engineering Manager – Ports (or Deputy) 5.10 Environmental Health Officer 5.11 Safety Manager 5.12 SIC Emergency Planning and Resilience Officer

Section 6 Communications 30 6.1 Notification Matrix 6.2 Method

Section 7 Site Specific Response Information 31 7.1 Scalloway Harbour 7.2 Sensitive Areas 7.3 Site Response Strategy 7.4 Scalloway Harbour Area Map 7.5 Coastal Access

Section 8 Report Forms and Checklists 35 8.1 Oil Spill Report Form (PolRep) 8.2 Notification of Dispersant Usage 8.3 Report to Marine Scotland

Section 9 Press & Public Information 36 9.1 Press Statements 9.2 Public Information

Part 3: Information (see Appendixes) Section 10 Contact Directory 37 Section 11 Resources Directory 37

11.1 Ad Hoc Labour 11.2 Oil Disposal & Skip Hire 11.3 Vehicle Hire 11.4 Plant Hire

Section 12 Equipment 37 12.1 SIC Owned/Hired Equipment 12.2 Agreement with Sullom Voe Terminal Operator

Section 13 Wildlife Response Plan 37



Appendices Appendix 1 Wildlife Response Coordinating Committee (WRCC) Oil Spill Plan for Shetland Appendix 2 Risk Assessments Appendix 3 Plan/Responsibility Hierarchy Charts Appendix 4 STOp 4/2001 – Collection and Handling of Oil Samples Appendix 5 Shetland Islands Council’s Health & Safety Policy Statement Appendix 6 Letter of Agreement with SVT Appendix 7 Post Exercise/Incident report Form Appendix 8 Annual Return Form Appendix 9 Oil Spill Report Form (PolRep) Appendix 10 Notification of Dispersant Usage Appendix 11 Report to Marine Scotland Appendix 12 Contact Directory Appendix 13 Resources Directory Appendix 14 Equipment Appendix 15 MCA Approval Certificate (26 Jan 2015 – 31 Jan 2020)



SCALLOWAY HARBOUR OIL SPILL RESPONSE CONTINGENCY PLAN Part 1: Strategy Section 1 Policy

1.1 Introduction This plan, which is a controlled document, has been prepared in compliance with the Merchant Shipping (Oil Pollution Preparedness, Response and Co-operation Convention) Regulations 1998. The Regulations require UK ports, harbours and oil handling facilities, within certain criteria, to prepare and submit to the MCA for approval an oil spill response contingency plan.

1.2 Consultation In accordance with the Regulations the following statutory consultees were consulted in the preparation of the plan and their comments incorporated into the plan prior to submission to the MCA for approval, Scottish Natural Heritage (SNH), Marine Scotland and Scottish Environment Protection Agency (SEPA).

1.3 National Contingency Plan The National Contingency Plan (NCP) sets out the

circumstances in which the MCA deploys the UK’s national assets to respond to a marine pollution incident. The Scalloway Harbour Plan underlies the NCP.

1.4 Secretary of State’s Representative (SOSREP)

The Government has appointed SOSREP to provide overall direction for all marine pollution incidents involving the salvage of ships that require a national response. Whilst the harbour authority has the responsibility for the response to an incident, SOSREP is empowered to exercise intervention powers However until such time as those powers have been invoked, responsibility and authority for the incident remains with the Harbour Master

1.5 Area of Operation This plan is for Scalloway Harbour, which is ISPS compliant as a COG Tier 3 facility, and covers the area east of a line from Maa Ness and Trondra Ness as shown on BA 3294. The harbour boundary to the south is the bridge over Clift Sound between Trondra and Mainland.

1.6 Lead Authority The lead authority for this plan is Ports & Harbours Operations of the Shetland Islands Council. Support will be provided by other Council Departments in accordance with the Shetland Islands Council Emergency Plan.



Responsibility for ongoing review and maintenance of this plan lies with the Team Leader – Deputy Harbour Master (hereafter referred to as the Oil Pollution Officer).

1.7 Scope

The plan covers the organisation and procedures for containment and clearance of oil spills within the Scalloway Harbour area. The plan is based upon the need to minimise the impact of oil spills on the environment, property and amenities. Initially the four (4) small ports officers based in Scalloway will be available on a day-to-day basis for pollution incident response. Notwithstanding the importance of responding to oil spills, the safety of personnel will at all times have priority.

1.8 Risk Assessment

Traffic in Scalloway Harbour is predominantly fishing related however off-shore supply and service vessels also form an increasing part of the harbour’s traffic. Many of the vessels may also carry hazardous and noxious substances (HNS); nevertheless, the risk has therefore been assessed as being principally associated with diesel oil spills. There is other occasional traffic with bitumen being discharged twice a year. The risk assessments (Appendix 2) are based on the foregoing.

1.9 Oil Spill Classification

Oil spills will be classified in accordance with the internationally recognised and accepted three tier oil spill classification system (see 4.2.2). For the purposes of this plan a Tier 1 response is deemed to be that capable of responding to small diesel spills. Tier 2 responses will utilise equipment and resources available through the agreement with the Terminal Operator at Sullom Voe. (Appendix 6)

1.10 Response Equipment The harbour authority holds 8 rolls of absorbent boom and 10 sections of Flexi Boom (each section is 20m) in its warehouse for quick response to Tier 1 incidents. Additional equipment available through the agreement with the Sullom Voe Terminal Operator (Appendix 6) is itemized in 12.2.

1.11 Disposal Disposal of recovered oil will be in accordance with current

legislation and will be carried out in consultation with the Scottish Environment Protection Agency (SEPA).

1.12 Plan Revision The plan will be amended as required to ensure the information it contains is current. The plan itself will be reviewed after



incidents/exercises and on an annual basis with revisions submitted to the MCA for approval. The review procedure to commence at least one (1) year before the due date.

1.13 Allocation of Clean-up Responsibilities

Location of pollution Responsibility for clean up lies with:

On the water Harbour authority (S.I.C.) Jetties/wharves/structures owned by Harbour Authorities

Harbour authority (S.I.C.)

Beach/shoreline owned by the harbour authority

Harbour authority (S.I.C.)

Foreshore owned by a private individual or group

Foreshore owner(s)

Shoreline (including land exposed by falling tide) and other structures

Local authority (S.I.C.)



Section 2 Training and Exercise Policy

2.1 Training Policy All members of the response team will receive training at an accredited training centre (see 2.2) with refresher training at intervals not exceeding three years.

All members of the response team receive training in all aspects of the clean-up task, and in the operation of the clean-up equipment held by the Terminal Operator and which is available to the Shetland Islands Council for oil spill response to incidents outwith Sullom Voe Regular exercise in simulated oil spill incidents will be held to familiarise the team members with all of the various techniques that may be employed to combat pollution.

2.2 Key Posts The key posts for Scalloway (with required levels of accredited training in brackets) are as follows; Harbour Master (UK Level 4/5) Team Leader – Deputy Harbour Master (UK Level 4) Port Safety Officer (UK Level 3/4) Four Small Ports Officers (UK Level 3)

2.3 Exercise Program

The plan will be exercised upon being approved by the MCA and thereafter on an annual basis. All exercises will be reported to MCA using the form in section 7.4, with the form in 7.5 being used for annual returns.



Scalloway Harbour Annual Programme for Pollution Drills Scenario Equipment Used Frequency Personnel 1 Tier 1 / 2

Approx 1 tonne

Skimmer & Boom familiarisation

6 monthly.

Scalloway Small Ports Officers SIC Pollution Officer and deputies

2 Tier 3

As dictated by exercise requirements.

Annual SIC pollution team is involved with Tier 3 exercises at Sullom Voe

3 Table Top

Incident Control room facilities, communications.

6 Monthly Ports & Harbours Operations on-call team

4 Table Top

Confirm contact details in Sections 10 and 11.

6 Monthly Scalloway Small Ports Officers

5 Notification

Scalloway harbour Office, Incident Control room facilities, communications.

6 Monthly Scalloway Small Ports Officers SIC Pollution Officer and deputies, VTSOs

2.4 Pollution Training Requirements

Post No of Trained Persons Training Level Required Duty Harbour Master 2 4p/5p

Port Safety Officer 1 3p/4p

Beachmaster 4 3p



2.5 Response Times 2.6 Post Exercise/Incident Report Form See Appendix 7 2.7 Annual Return Form See Appendix 8

Tier 1

Tier 2

Absorbent Booms

Harbour Authority Staff

ICR Team. Sullom Voe Terminal

. Booms and Skimmers

Response time.

10 - 20

Response time:

45-60 mins

Plus Plus



Section 3 Incident Response Organisation

3.1 Introduction Within the Shetland Islands Council’s area of responsibility the Oil Pollution Officer has the duty of initiating and supervising the response to a pollution incident, in his absence the Port Safety Officer would assume this role. The above personnel, all of whom have received training at an accredited training centre in pollution response, provide on call cover 24 hours a day (via Sullom Voe VTS Control).

3.2 Responsibilities and Incident Control Arrangements Responsibility for the command and control of incidents within the Port Authority area rests with the Harbour Master. The responsibilities and actions in the event of an oil spill incident are contained within Part 2, Section 5 of this plan, The National Contingency Plan for Marine Pollution from Shipping and Offshore Installations (NCP) sets out the circumstance in which the Maritime & Coastguard Agency deploys the UK’s national assets to respond to a marine pollution incident. The Scalloway Harbour Oil Spill Plan has been prepared in accordance with the Merchant Shipping (Oil Pollution Preparedness Response and Co-operation Convention) Regulations 1998 and in support of the NCP.

Within the National Contingency Plan the Government has appointed the Secretary of State’s Representative (SOSREP) to provide overall direction for all marine pollution incidents involving the salvage of ships or offshore installations that require a national response. Further details on SOSREP’s role are available in the MCA’s Guidelines for Ports on Contingency Planning for Marine Pollution Preparedness and Response. However until such time as those powers have been invoked, responsibility and authority for the incident remains with the Harbour Master In the event of a major spill consideration will be given an early stage to setting up, in liaison with the appropriate authorities, a Shoreline Response Centre (SRC). This would be located in the Scalloway Hall with the Scalloway Harbour Office used as a forward base. The MRC (Marine Response Centre) would be established at the Shetland MRCC. Salvage Control Unit to be based initially in Scalloway Harbour Office. Similarly the initial base for the Environmental Group would be in Scalloway Hall. The plan hierarchy and responsibility hierarchy, for the Scalloway Harbour Oil Spill Contingency Plan are set out in Appendix 2. These clearly set out the chain of command for response control at all levels as well as the roles, relationships and co-ordination procedures between the involved parties.



3.3 Material Safety Data Sheets Material Safety Data Sheets for possible pollutants and dispersants are held in the Scalloway Harbour office and can be obtained from Harbour staff.

3.4 Use of Dispersants Applying for Standing Approval to use dispersants within the Scalloway is not thought appropriate as any oil spilled will in all probability be diesel. However, in the event of a spill being of a type of oil amenable to the use of dispersants, permission for the use of dispersants must first be obtained from Marine Scotland before applying dispersant.

3.5 Alert and Call Out Procedures

All oil spills occurring within the Scalloway harbour area must be reported at once to the VTS at Sella Ness. The Duty VTS Operator will initiate the call out procedure (see section 5).

3.6 Extended Incidents

3.6.1 In the event of a response extending past the first day, involving lengthy hours a duty roster will be operated ensuring that all responders are adequately rested.

3.6.2 Each shift will have at least one person certificated to level 4p/5p and one to level 3p.

3.6.3 Additional personnel can be resourced from the Shetland Islands Council’s workforce.

3.6.4 Accommodation and catering facilities will be provided in accordance with the Council’s Emergency Plan.

3.7 Port of Refuge

3.7.1 As indicated in 1.4, within the National Contingency Plan the Government has appointed the Secretary of State’s Representative (SOSREP) to provide overall direction for all marine pollution incidents involving the salvage of ships or offshore installations that require a national response.

3.7.2 SOSREP may direct Scalloway to provide refuge for a stricken vessel. Information which may be required by SOSREP regarding the port’s facilities is available on the Harbour Authorities website at http://www.shetland.gov.uk/ports/scalloway/


http://content.shetland.gov.uk/ports/


Section 4 Response Strategies

4.1 Health and Safety Notwithstanding the importance of dealing with oil pollution, the safety of personnel will always take priority and the provisions of the Health and Safety at Work Etc. Act 1974 will always be observed. This states, inter alia, that (a), for employers, it shall be the duty of every employer to ensure, so far as is reasonably practicable, the health, safety and welfare at work of all employees, also, It shall be the duty of every employer to conduct his undertaking in such a way as to ensure, so far as is reasonably practicable, that persons not in his employment who may be affected thereby are not thereby exposed to risks to their health or safety. and, (b), for employees, it is the duty of every employee while at work:

(a) “To take reasonable care for the health and safety of himself and of other persons who may be affected by his acts or omissions at work; and

(b) As regards any duty or requirement imposed on his employer or any other person by or under any of the relevant statutory provisions, to co-operate with him as far as is necessary to enable that that duty or requirement to be performed or complied with.”

It is the Shetland Islands Council’s policy to undertake risk assessments of the situation in the first instance to determine what precautions are required, including the appropriate personal protective equipment. Responsibility for ensuring personnel involved in the clean-up are aware of the hazards, and the precautions to be taken, rests with pollution control officer (or his deputy). Personnel must wear their personal protective clothing to avoid skin/eye contact, which could result in dermatitis and other related diseases. Inhalation of the vapour/gases could cause respiratory problems if suitable masks are not used.

Vapour/gases may be present so the frequent use of

explosimeters will help to prevent an accident. Be aware that cigarettes, engine exhausts, electrical sparks and sparks produced when using basic hand tools are good sources of ignition.

The equipment is varied in size, duty and complexity. Some items may be dangerous if used improperly. Pollution Response



personnel are trained and supervised in the use of clean up equipment. Supportive personnel must always be supervised in association with clean up equipment.

The chemicals that may be used are varied and often hazardous if used improperly. Obtain the Hazard Data sheets and carefully read the instructions. Oil spill clean-up personnel and anyone who may come into contact with the chemical must be correctly clothed and protected and trained or supervised in its use.

Improper decontamination methods could result in response personnel being exposed to contaminants outside of the spill zone. Precautionary measures must be taken to minimise this risk. This can be achieved by designating separate routes for access to and egress from the spill zone, with cleaning stations for personnel and equipment on the exit route. Other measures will be determined by risk assessment.

4.2 Oil Spill Classification, Reporting and Logging Upon receipt of a report of an oil spill, the VTS Operator will notify the Duty Harbour Master, Duty Oil Pollution Officer and HM Coastguard by phone and will open a log in which events and salient details will be noted as they occur, with the time and date.

4.2.1 The informant will be asked to provide as much

information as is possible, and especially: 1. Name, address and telephone number. 2. Point at which oil entered water. 3. Time at which oil entered water. 4. Quantity of oil spilled - if known. 5. Whether the source has been stemmed, and if so, when. 6. Any other action being taken. 7. Type of oil - if known. 8. Extent of any slick. 9. Direction of movement of slick. 10. Wind and current in immediate locality.

4.2.2 Oil spills will be classified in accordance with the

internationally recognised three tier oil spill classification system:

Tier 1 Small operational spills. A spill that can be dealt

with immediately utilising local resources without assistance from other areas.

Tier 2 Medium sized spills. A spill that requires regional

assistance from other areas. May involve assistance by local government.



Tier 3 Large spills. Beyond the capability of local and regional resources. A spill that requires national assistance.

4.2.3 Each class of spill calls for different dissemination of the

information. The Oil Pollution Officer will advise the appropriate organisations (see Appendix 2) as follows: -

Tier 1

1. HM Coastguard (Using POLREP Report in Section 8)

2. Marine Scotland Directorate of the Scottish Government

3. Marine Scotland - Marine Laboratory (who will, if necessary, alert local aquaculture)

4. Director, Infrastructure Services, who will then, if necessary, contact Environmental Health, Safety and Risk and SOTEAG.

5. Council Emergency Planning & Resilience Officer

6. The local representative of the Royal Society for the Protection of Birds.

7. The Scottish Natural Heritage. 8. SEPA (Scottish Environment Protection

Agency) 9. Health & Safety Executive, Edinburgh. 10. Shetland Aquaculture 11. The Secretary & Head of Service of the

Shetland Fishermen’s Association.

Tier 2 As Tier 1 plus; - 1. Head of Service, Finance Services. 4. The local representative of the Shetland Bird

Club. Tier 3 As Tier 2 plus:

1. Police.

4.3 Investigation 4.3.1 The Oil Pollution Officer will investigate and report to the

Harbour Authority each incident with a view to discovering the root cause.

4.3.2 The Harbour Authority will, if appropriate, deliver the

findings of the Oil Pollution Officer's investigation to the Procurator Fiscal.

4.3.3 It will be the Procurator Fiscal's decision on whether to

proceed with a prosecution.



4.3.4 Notwithstanding the above, SEPA may independently formulate a report for the Procurator Fiscal.

4.4 Standing Down

The Oil Pollution Officer will be responsible for closing down an incident. Where appropriate, e.g. declaring shoreline clean, closedown will be in consultation with SEPA.

4.5 Disposal Plan

Recovered oils will be disposed of under a contract with a local licensed Waste Management operator and in accordance with the relevant legislation regarding waste oil disposal. In the event of there being a requirement to dispose of solid oily wastes, this would be carried out in consultation with the regulatory authority, SEPA.

4.6 Temporary Storage Sites As agreed with the local office of the regulatory authority, SEPA, oily waste may be temporarily stored at the following sites before disposal as per section 4.5 above; Blacksness Pier Oily Waste Compound, Boating Club Slip, Head of East Voe, East Voe Breakwater.



Part 2: Actions Section 5 Action Sheets

5.1 Index

5.2 Observer 5.3 VTS Operator 5.4 Duty Small Ports Officer 5.5 Oil Pollution Officer 5.6 Harbour Master 5.7 Duty Harbour Master 5.8 Administration Manager (or Deputy) 5.9 Engineering Manager (or Deputy) 5.10 Environmental Health Officer (or Deputy) 5.11 SIC Safety Manager 5.12 SIC Emergency Planning and Resilience Manager

5.2 Observer All reports of spilled oil entering the harbour of Scalloway or of

oil likely to enter the harbour must be reported to The Harbour Office or Sullom Voe VTS.

Scalloway Harbour Office Telephone: Office 01595 744221 or VHF Channel 16, 14, 12, 9

Sullom Voe VTS Telephone: Office 01806 244280/1/2 or VHF Channel 16, 14, 9



5.3 Action by VTS Operator

• Open log, record report and note following details: date

time name of reporter telephone no. address/contact place precise location of oil source of oil (if known) type of oil (if known) whether oil is still escaping or not message received by

• Send harbour launch to investigate incident with instructions

to select Channel 10 VHF.

• Inform the Duty Oil Pollution Officer.

• Inform Duty Harbour Master, Team Leader – Engineering Ports and, if circumstances warrant, off duty personnel.

• Inform HM Coastguard (MRCC)

• On arrival of the Duty Oil Pollution Officer pass on all

relevant information and reports to him and standby to receive and pass messages as required.



5.4 Action by Duty Small Ports Officer

• Inform Sullom Voe VTS • Select channel 10 VHF • Go directly to scene of incident and report to VTS results of

investigation.

• Make an assessment of the situation with respect to health and safety

• If possible obtain 3 samples of pollutant in harbour - have

these samples witnessed. Sampling should be in accordance with the MCA’s STOp 4/2001 (see appendix 3).

• Stand by to render assistance as required on orders from

VTS or the Duty Oil Pollution Officer.



5.5 Action by the Duty Oil Pollution Officer

• Proceed to the incident and receive all relevant information from the Duty Small Ports Officer.

• Take charge of Shetland Islands Council activity in the clean-up effort.

• Make an assessment of the size of the incident and the resources required to deal with it.

• Classify the spill.

• Has authority to initiate response and act as On Scene Commander (OSC).

• Inform the list of third party contacts as detailed in section 4.2.3



5.6 Action by Harbour Master

• Has overall authority during incident response. • Will provide SIC’s professional presence for media briefings,

technical committees etc.



5.7 Action by Duty Harbour Master

* Has overall authority during incident response.

* Has authority to initiate response and act as On Scene

Commander (OSC). * Will act as Harbour Master / Incident Controller until relived

by Harbour Master.

* Will assist in SIC’s professional presence for media briefings, technical committees etc.



5.8 Action by Administration Manager (or deputy)

• Set-up Suspense account and contact SIC Head of Finance

• Ensure adequate clerical resources are available

• Contact SIC Safety and Risk Insurance Section

• Contact Legal and Admin



5.9 Action by Team Leader – Engineering Ports (or deputy)

• Call in engineering staff as required / instructed. • Call Stores staff as required / instructed.

• Provide support as required by Harbour Master



5.10 Action by Environmental Health Officer

* Go directly to scene of incident

* Take charge of Shetland Islands Council activity in the clean-

up effort (non-oil pollution)

• Make an assessment of the size of the incident and the resources required to deal with it

• Inform relevant third parties

• Assess Health & Safety situation



5.11 Action by SIC Safety Manager

• Ensure risks are adequately assessed

• Advise on actions required to address identified risks

• Confirm that satisfactory health & safety provisions are in place for operatives

• Monitor ongoing operational health and safety status

• Advise on transport of reclaimed dangerous substances

• Initiate and progress health surveillance as necessary

• Liaise with relevant statutory bodies.



5.12 Action by Council Emergency Planning and Resilience

Officer

* On receipt of notification of a pollution incident, notify the Emergency Controller.

* Continue to monitor reports and update the Emergency

Controller.

* When necessary, activate the Shetland Islands Council Emergency Plan.

• Prepare to support clean up operations, within the scope of

the above plan, as directed by the Emergency Controller.



Section 6: Communications

6.1 Notification Matrix

6.2 Method

Initial communications will be via the phone until such time as personnel are in attendance at the scene of the oil spill at which time communications will be via VHF Channel 10 using the Department’s handsets. Mobile phones are also available for use.

VTS Control

Duty Small Ports Officer

Third Party Contacts

HM Coastguard (Lerwick) – 01595 692976 Marine Scotland – 07770 733423 Police – 101 or Inverness Tel. 01463 714775 RSPB (Local Officer) – 01950 460801 (Fax) SNH (Lerwick) – 01595 693345 (for out of hours cover see Appendix 12) SEPA (Lerwick) – 01595 696926 HSE – 0131 247200 Shetland Fishermen’s Association – 01595 693197 Shetland Aquaculture – 01595 695579 Shetland Bird Club – 01595 880450

Oil Pollution Officer

Executive Manager / Harbour Master



Section 7 Site Specific Response Information

7.1 Scalloway Harbour

A map of the Scalloway Harbour Area is included in the plan as section 7.4, showing the area of operation as indicated in section 1.2 of this plan. The principal area of commercial activity within Scalloway is the Blacksness Pier complex. This provides fish landing and net repair facilities for fishing industry vessels and is used as a base for supply vessels and other off-shore related shipping. A fish processing plant is situated on Blacksness Pier with regular imports of live fish over the pier. Occasional imports of bitumen are received at the pier. The only other commercial activity within the harbour is a small ship repair yard to the west of Blacksness Pier. Diesel bunkers are available from tankage or bowsers. Shore tankage consists of three tanks totaling 600M3. Bunkering operations are conducted by the bunker fuel supplier in accordance with procedures agreed with the Harbour Authority. Bunkering procedures are carried out in line with ISGOTT and industry standards with the supplier providing necessary checklists. As part of its contingency planning, the Shetland Islands Council has conducted a survey of Shetland’s coastline accessibility. The report and sketch regarding Scalloway is copied in section 7.5. There are no conservation designated areas within the harbour limits or within the immediate vicinity of the harbour. More information about Scalloway Harbour can be obtained from the Ports and Harbours Operations’ website http://www.shetland.gov.uk/ports/scalloway/ For 2013 the number of vessels using the port was 544, further statistical information can be found at: http://www.shetland.gov.uk/ports/StatisticalInformation/ScallowaySmallPiersHarbours.asp

7.2 Sensitive Areas

The sensitive areas identified within Scalloway Harbour are the two marinas within the harbour area, a water inlet used for scientific work at the North Atlantic Fisheries College and the intertidal zones where there is some shore bird activity (see map in 7.4).

7.3 Site Response Strategy

In the event of an oil spill within the harbour area, priority will be given to protecting the water inlet at the North Atlantic Fisheries College. As this facility is used exclusively for college


http://content.shetland.gov.uk/ports/

http://www.shetland.gov.uk/ports/StatisticalInformation/ScallowaySmallPiersHarbours.asp

http://www.shetland.gov.uk/ports/StatisticalInformation/ScallowaySmallPiersHarbours.asp


experiments in marine life the primary method of protection will be to shut the inlet off. Secondary protection will be by booming. Response for diesel spills will be to observe and monitor, using propeller action to agitate and disperse if thought appropriate. In the event of a bitumen spill, there will be immediate booming of the College water intake, marina and inter-tidal zone. Bitumen, because of its pour point, would instantly solidify and would not tend to spread over a large distance.

7.4 Scalloway Harbour Area Map



7.5 Coastline Access



7.5 (Cont)



Section 8 Report Forms and Checklists

8.1 Oil Spill Report Form See Appendix 9 8.2 Fax to Marine Scotland

See Appendix 10

8.3 Report to Marine Scotland See Appendix 11



Section 9 Press and Public Information

9.1 Press Statements

Major Incidents 9.1.1 In the event of a major incident the Shetland Islands

Council Emergency Plan will be activated. 9.1.2 This will include a Media Officer responsible for policy,

media liaison and press statements. 9.1.3 Press conferences, venues for same, press releases,

press passes and other similar administrative services, including arrangements for VIP visits, will be organised by the media support team.

Other Incidents 9.1.4 The S.I.C. Pollution Officer will issue all press statements

in connection with oil spill incidents, after agreement with the Executive Manager / Harbour Master.

9.2 Public Information

Where the Shetland Islands Council Emergency Plan has been activated, public enquiries will be handled by the media liaison unit. In all other instances queries from the public will be addressed by the Ports & Harbours Operations at Sella Ness.



Part 3: Information

Section 10 Contact Directory See Appendix 12

Section 11 Resources Directory See Appendix 13 Section 12 Equipment See Appendix 14 Section 13 WILDLIFE RESPONSE PLAN

13.1 The text of the Wildlife Response Plan in Appendix 5 of this Plan is provided to inform and remind those in charge of oil pollution response of the arrangements in place for wildlife.

13.2 Activation of the plan is detailed in the text and the responsible

persons are:

13.2.1 The SOTEAG Ornithological contractor, 13.2.2 The WRCC representatives from Shetland Islands

Council Infrastructure Services

13.3 The detailed text of the plan may change from time to time and definitive information on the plan should be sought from any of the WRCC members.


Scalloway Harbour Oil Spill Contingency Plan Appendix 1

WRCC1

Oil Spill Plan

2014

1 Wildlife Response Co-ordinating Committee



1. Background and Aims

2. Membership of the WRCC

3. Activating the WRCC Plan

3.1 Circumstances

3.2 Responsibility

4. Location of the Wildlife Response Centre (WRC) and wildlife holding and treatment facilities

4.1 The Wildlife Response Centre

4.2 Wildlife holding and treatment facilities

5. WRCC administration structure

5.1 Key Posts

5.2 Support for Key Posts

5.3 Individuals in Key Posts

5.4 Rotation of staff in Key Posts

6. Functions and responsibilities of Key Posts

6.1 General Manager

6.2 Administrator

6.3 Field Operations Co-ordinator

6.4 Health and Safety Advisor

6.5 Animal Welfare Co-ordinator

6.6 Scientific Co-ordinator

6.7 Logistics Co-ordinator

6.8 Media Liaison Co-ordinator

6.9 I T Communications Co-ordinator

7. Administration at holding and treatment facilities

7.1 SSPCA

7.2 Hillswick Wildlife Sanctuary

8. Stocks of equipment

8.1 Sella Ness Pollution Response Base


Scalloway Harbour Oil Spill Contingency Plan Appendix 1 8.2 SNH Lerwick

8.3 SSPCA

9. Use of volunteers and specialist support

9.1 Volunteers

9.2 Equipping and feeding volunteers

9.3 Volunteers' expenses

9.4 Specialist support

10. Dealing with wildlife casualties

10.1 Dead birds and animals

10.2 Live birds

10.3 Live otters and seals

11. De-Activation of the WRCC Plan

Annex 1 Contact details for key staff in WRCC member organisations

Annex 2 Contacts for other organisations in Shetland

Annex 3 Contacts for other organisations outside Shetland

Annex 4 Stock of equipment held at Sella Ness Pollution Response Base

Annex 5 Wildlife Response Centre Field Operations Risk Assessment

Annex 6 Wildlife Response Centre Volunteer Registration Form


Scalloway Harbour Oil Spill Contingency Plan Appendix 1 1. Background and aims

It is the responsibility of the Sullom Voe Oil Spill Advisory Committee (SVOSAC) to ensure

that adequate plans exist for the area covered by the Sullom Voe Harbour Oil Spill Plan

(SVHOSP) and to integrate into that plan environmental advice from the Shetland Oil

Terminal Environmental Advisory Group (SOTEAG). The Wildlife Response Co-ordinating

Committee (WRCC) was established in 1990 under the auspices and Chairmanship of

SOTEAG to advise SVOSAC and the Sullom Voe Association Limited on policy for dealing

with wildlife oiled as a result of a major oiling incident in the waters around Shetland and to

establish operational procedures. The WRCC Oil Spill Plan for Shetland is incorporated into

the SVHOSP and the Shetland-wide Marine Pollution Contingency Plan (MPCP). In the event

of an oil pollution incident the WRCC may establish a Wildlife Response Centre, whose role

would be:

(a) to measure the impact of an oil pollution incident by the collection and recording of as

many wildlife victims as is practicable, priority being given to seabirds and marine

mammals.

(b) to rehabilitate for release to the wild as many oiled birds (to be cared for by the

SSPCA) and marine mammals (to be cared for by the Hillswick Wildlife Sanctuary) as

is reasonable and practicable.

(c) to provide factual information to the Incident Co-ordination Centre.

(d) to deliver factual information to the media, through channels defined by the Incident

Co-ordination Centre.

2. Membership of the WRCC

Current organisations represented on the WRCC:

• Shetland Oil Terminal Environmental Advisory Group (Chairman of

SOTEAG/WRCC Committees and Vice Chairman of the WRCC Committee)

o the SOTEAG Executive Officer - provides administrative support to

the WRCC)

• Shetland Islands Council (SIC)

o Ports & Harbours Operations

o Infrastructure Services

o Legal & Administration



• BP Exploration

o HSE Advisor, BP Sullom Voe Terminal

o HSE Advisor, BP Sullom Voe Terminal

• Marine Scotland

o Senior Fishery Officer

• Scottish Natural Heritage (SNH)

o Shetland Operations Officer

• Scottish Environment Protection Agency (SEPA)

o Environmental Protection Officer

• Royal Society for the Protection of Birds (RSPB)

o Northern Isles Manager

• Shetland Biological Records Centre (SBRC)

o Project Manager, Natural History

• Shetland Bird Club

o SBC Committee Member

• Scottish Society for the Prevention of Cruelty to Animals (SSPCA)

o Shetland Inspector

• Hillswick Wildlife Sanctuary (HWS)

o Manager

• Westside Veterinary Surgery

o Partner

• Northern Constabulary

o Community Safety Sergeant



3. Activating the WRCC Plan

3.1 Circumstances

The WRCC Plan should be activated if initial assessment (see 3.2 below) of an oil pollution

incident in Shetland waters suggests that one or both of the following situations is likely to

occur:

a) Comprehensive collection of dead and live victims cannot be handled by staff of the

member organisations alone, so that a directed volunteer effort is required.

b) Holding and treatment facilities in Shetland and associated professional and volunteer

personnel will be unable to cope with the anticipated number of live oiled birds or

mammals.

The consequence of activating the Plan is that a Wildlife Response Centre (WRC),

with an identified administrative structure, would be established within 24 hours, and a

full meeting of the WRCC would take place within 36 hours.

3.2 Responsibility

The decision to activate the WRCC Plan and where to locate the WRC will be taken jointly by

three WRCC members, with three others acting as deputies in the event of those with primary

responsibility being unavailable. These individuals currently are:

Primary Responsibility Depute

Martin Heubeck (SOTEAG) Kirsty North (SNH)

David Manson (SVT) Jed Westmoreland (SVT)

Richard Cooper (SIC) Colin Reeves (SIC)


Scalloway Harbour Oil Spill Contingency Plan Appendix 1 4. Location of the Wildlife Response Centre and holding and treatment facilities

4.1 The Wildlife Response Centre (WRC)

The WRC will be located at the Sella Ness Pollution Response Base, unless the likely area of

the main field effort is considered sufficiently distant to hamper an efficient response. The

WRCC will maintain an understanding of potential buildings suitable for use as a WRC, or as

forward-bases for local co-ordination of field operations

The suitability of a building for use as a WRC is more important to an efficient response than

its exact location. In deciding the location of a WRC in a building away from Sella Ness, the

likely minimum period of occupancy and the physical layout of the building(s) should be

considered. The latter should include, in no order of priority:

a) distance from and possible disturbance to the nearest housing

b) adequate car parking and space for a large freezer unit

c) separate areas for administration, field control and equipment storage

d) adequate food preparation and toilet facilities

e) sufficient electrical and telephone points

f) rooms convertible to sleeping accommodation

g) control of the media

4.2 Wildlife holding and treatment facilities

All live birds/mammals will be taken directly to the respective holding and treatment centres.

All dead birds/mammals will be taken to the WRC.

4.2.1 Oiled birds

The holding and treatment of live, oiled birds will, in the first instance, have to rely on

establishing temporary facilities in Shetland. These will be used for the pre-treatment and

stabilisation of birds (e.g. re-hydration and initial cleaning) before transfer to the SSPCA's

National Wildlife Rescue Centre at Fishcross in Clackmannanshire. In instances where

birds are only lightly oiled, consideration might be given to transferring them to the facilities

in mainland Scotland straightaway.

The WRCC will maintain a listing of potential buildings in Shetland suitable for conversion

to temporary holding and treatment facilities for oiled birds.

4.2.2 Marine mammals

The treatment and rehabilitation centre for marine mammals will be the Hillswick Wildlife

Sanctuary.


Scalloway Harbour Oil Spill Contingency Plan Appendix 1 5. WRC administrative structure

5.1 Key Posts

The following nine Key Posts in the WRC administrative structure will be filled by WRCC

member organisations:

General Manager, Administrator, Field Operations Co-ordinator, Health and Safety Advisor,

Animal Welfare Co-ordinator, Scientific Co-ordinator, Logistics Co-ordinator, Media Liaison

Co-ordinator and I.T. Communications Co-ordinator.

Different oil spill incidents will require different levels of response and so the administrative

structure should be regarded as flexible. The functions of two or more Key Posts may be

merged, or one co-ordinator may be directed to assist another, according to circumstances

and at the discretion of the General Manager.

5.2 Support for Key Posts

In more serious incidents some or all Key Posts will require assistance and/or clerical support.

Assistants to and clerical support for Key Posts should, where possible, be seconded from

posts in WRCC member organisations or else hired temporarily.

Different pollution incidents will impose different demands on the administration structure. The

Administrator will be responsible for identifying the need for additional manpower, the

resourcing of which will be the responsibility of General Manager

5.3 Filling Key Posts

The WRCC member organisations responsible for filling Key Posts, with alternates, will be:

General Manager - SOTEAG/SVT

Administrator - SOTEAG/SIC

Field Operations Co-ordinator - RSPB/SNH

Health and Safety Advisor - SIC

Animal Welfare Co-ordinator – SSPCA

Scientific Co-ordinator – SBRC/SNH

Logistics Co-ordinator - SIC/SVT

Media Liaison Co-ordinator - SVT/SIC

IT Communications Co-ordinator SIC/SVT/Contracted

Member organisations responsible for filling these Key Posts must accept responsibility for

responding to the event and be aware that staff may have to be released for extended periods

during more serious incidents.



5.4 Rotation of staff in Key Posts

All staff in Key Posts should be rotated between 14-21 days of the WRCC plan being in

operation and this rotation will be staggered. By day 7 of the plan being in operation it should

be clear whether or not it will need to run for longer than a further week. If so, it will then be

the responsibility of the General Manager to alert member organisations to the need for

alternative staff.

5.5 WRC funding

Once the WRCC Plan has been activated the Administrator will identify a source of immediate

finance, maintain tight financial control and records, and maintain a log of staff time on duty

for any subsequent compensation claims. If the WRCC Plan is activated, initial funding will be

drawn from the SOTEAG Contingency Fund of £15K. The authorisation of WRC expenditure

will be the responsibility of the General Manager.


Scalloway Harbour Oil Spill Contingency Plan Appendix 1 6. Functions and responsibilities of Key Posts

6.1 General Manager

• Responsibility for all activities at WRC

• Ensure health and safety requirements are in place

• Authorise WRC expenditure

• Represent the WRCC on any relevant group or committee within the Emergency

Response structure

• Convene daily meetings for Key Post personnel

• Act on any WRC requirement for assistance from outside Shetland

• Control offers of assistance coming from outside Shetland

• Represent the WRCC at press conferences or, if necessary, delegate to the Media

Liaison Co-ordinator

6.2 Administrator

• Maintain a log of WRC activities and associated files

• Minute WRCC and Key Post staff meetings and circulate minutes

• Identify any need for additional personnel in administrative structure

• Supervise any administration staff

• Organise travel and accommodation for WRCC-authorised personnel visiting

Shetland

• Oversee the register of volunteers' contact details and other personal information, and

ensure its security

• Maintain financial records

• Maintain a log of staff time

6.3 Health and Safety Advisor

• Maintain, update and sign off Risk Assessments

• Ensure the standing Risk Assessment meets the requirements of the particular

incident, and amend as required

• Obtain COSHH Assessment of the oil(s) involved, and ensure any particular hazards

are clearly explained to the Field Operations Co-ordinator



6.4 Field Operations Co-ordinator

• Plan daily field effort based on pollution surveillance reports, and weather conditions

and forecasts

• Organise teams to survey beaches for dead and live animals

• Oversee volunteer registration and Risk Assessment briefings

• Implement compliance with health and safety requirements

• Debrief and collect reports from beach survey teams on their return

• Ensure the prompt delivery of such reports to the Scientific Co-ordinator

• Evaluate the need for any additional support from outwith Shetland, including that of

staff from WRCC member organisations

6.5 Animal Welfare Co-ordinator

• Oversee all operations involving live birds and marine mammals

• Evaluate the need for, and organise, the establishment of temporary holding and

treatment facilities

• Evaluate the need for additional veterinary or field rescue expertise

• Evaluate the need for, and advise on, the transportation of live casualties out of

Shetland

• Provide a direct link between the WRC and holding and treatment centres

• Ensure the Scientific Co-ordinator has accurate, up to date records of birds and

mammals taken into care, and their fate

6.6 Scientific Co-ordinator

• Ensure proper collection, identification, labelling and storage of specimens

• Maintain a database of biological aspects of the incident

• Produce a daily summary and interpretation of field survey debrief forms

• Evaluate the need for any additional scientific expertise

• Co-ordinate requests for, and the delivery of, biological material

• Organise any post-mortems of carcasses

• Initiate and supervise any surveys to detect vulnerable concentrations of birds in the

likely path of oil slicks

• Supervise any carcass-recovery or drift experiments



6.7 Logistics Co-ordinator

• Liaise with the Field Operations Co-ordinator on the requirement for field

communication equipment

• Arrange all procurement and hiring of equipment and vehicles

• Organise any catering and cleaning requirements at the WRC

• Organise any freight transport requirements

• Liaise with the Administrator on financial control matters

• Liaise with the owners of the WRC building if outwith Sella Ness

• Organise any security requirements at the WRC

6.8 Media Liaison Co-ordinator

• Liaise with the media, through channels identified by the Incident Control Centre

• Initiate media appeals for volunteer assistance

• Brief field teams on appropriate responses to approaches from the media

• Maintain a file of media coverage

• Ensure a photographic record of the incident is maintained and archived

• Assist the Scientific Co-ordinator with synopses of field activities and casualty lists

6.9 IT Communications Co-ordinator

• Set up internal e-mail systems for use exclusively for WRCC members

• Establish and maintain telephone and email communications at the WRC

• Set up external e-mail facilities to facilitate internal/external communications for

contact points

• Set up Internet resource and maintain incident information on the SOTEAG website

• Liaise with the Administrator over information releases

• Maintain all resources for the duration of incident


Scalloway Harbour Oil Spill Contingency Plan Appendix 1 7. Administration at wildlife holding and treatment facilities

7.1 SSPCA

Administration, voluntary assistance, logistics and accurate maintenance of records of wildlife

taken into care will be the responsibility of the SSPCA. If additional manpower or logistical

support is required from the WRCC, the request should be relayed to the General Manager by

the Animal Welfare Co-ordinator. The establishment of any temporary holding/treatment

facility will be the responsibility of the SSPCA

7.2 Hillswick Wildlife Sanctuary (HWS)

Not all oil pollution incidents affecting birds will affect marine mammals and the activation of

the WRCC Plan will serve to put the HWS on alert. If marine mammal casualties are

anticipated or found, it is the responsibility of the HWS to request administrative, media liaison

and other support from the WRC General Manager, if considered necessary. An administrator

will maintain financial control and accurate records, working under the direction of HWS

personnel. In the event of HWS managers being absent from Shetland, the SSPCA has the

authority to enter and operate the sanctuary.


Scalloway Harbour Oil Spill Contingency Plan Appendix 1 8. Stocks of equipment

8.1 Sella Ness Pollution Response Base

A stock of equipment to support field operations will be held at the Sella Ness Pollution

Response Base, for immediate transfer to the WRC on activation of the WRCC Plan. Included

in this stock will be items such as specially coloured plastic sacks, tight-meshed hessian

sacks of sufficient size to carry large birds, a small supply of bird carrying boxes, protective

clothing, plastic sheeting, etc. Wooden drift blocks will also be stored here. The Sullom Voe

HSE Advisors will maintain this stock of equipment and present a list of items held to the

WRCC annually, for comment and amendment. A stock of stationery and other items for use

in the initial administration of the WRC will be held in the portacabin at Sella Ness.

8.2 Shetland Biological Records Centre

A stock of equipment for use in the administration of the WRC will be held for transfer to the

WRC on activation of the WRCC Plan, including:

• Appropriate software for handling the scientific database and maintaining and

manipulating a register of volunteer assistance

• WRC headed forms for logging telephone calls

• Debrief forms for field teams

• Large formal posters outlining health and safety procedures

• Registration and Risk Assessment forms for volunteers

• WRCC laptop (held by SNH, Lerwick)

8.3 SSPCA: Temporary holding and cleaning facilities

It will be the responsibility of the SSPCA to hold sufficient equipment for dealing with live oiled

birds in an emergency, before re-supply from the Scottish Mainland. The SSPCA will also be

responsible for maintaining an adequate team of trained local volunteers to assist with the

care and treatment of oiled birds.

9. Use of volunteers and specialist support organisations

9.1 Volunteers

WRCC policy will be to use local volunteer help for field operations. The SIC takes legal

liability for all formally registered volunteers who have abided by field operation protocols.

Volunteer assistance may be brought to Shetland if the Field Operations Co-ordinator

considers it absolutely necessary. Volunteers from outwith Shetland will only be sought from

bona fide organisations, on the written approval of the General Manager



9.2 Equipping and feeding volunteers

The WRCC will be responsible for ensuring that all volunteers are adequately equipped with

protective clothing. Control of PPE will be organised by the Logistics Co-ordinator. Basic

catering for volunteers will be provided at the WRC.

9.3 Volunteers' expenses

Volunteers may have petrol costs reimbursed if they wish, via a logging system operated by

the Field Operations Co-ordinator against a WRC account. Any other requests for

reimbursement of expenses should be referred to the Administrator.

The WRCC will not be responsible for any expenses incurred by any volunteer who travels to

Shetland and arrives at the WRC uninvited.

9.4 Specialist support

It is the responsibility of both the Field Operations Co-ordinator and the Scientific Co-ordinator

to identify any requirement for specialist support not available in Shetland and alert the

General Manager to that need. Similarly, if SSPCA or Hillswick Wildlife Sanctuary requires

specialist support to be brought to Shetland under WRCC authority, rather than their own,

then that need should be brought to the attention of the WRC General Manager. An individual

or group may only travel to Shetland under the authority of the WRCC on the formal

authorisation of the General Manager. Once in Shetland, such an individual or group must

operate within the WRC structure.


Scalloway Harbour Oil Spill Contingency Plan Appendix 1 10. Dealing with wildlife casualties

10.1 Dead birds and other animals

All dead birds found by field teams or handed in by members of the public, both oiled and

apparently clean, and those which die in care will be checked for rings and tracking devices

and stored frozen at the WRC for examination at a later date. Should freezer capacity become

limited, the Scientific Co-ordinator will prioritise species for disposal, onsite necropsies, or

shipment out of Shetland. If field teams report abnormal mortality of fish or marine

invertebrates, samples should be taken and also stored frozen. All stored biological material

will be the property of the WRCC and will be used primarily for scientific purposes. Dead

marine mammals found, or those which die in care, will be forwarded to an appropriate

institution for post mortem examination, or stored frozen until such time as post mortems can

be carried out. The retrieval of dead seals from beaches will be organised by the Animal

Welfare Co-ordinator.

10.2 Live birds

The care of all live birds found will be the responsibility of the SSPCA. All live birds found will

be taken to the temporary holding and treatment facilities where they will be logged (date,

place and circumstances of finding) and individually colour marked. Thereafter, birds will be

transferred to the SSPCA's National Wildlife Rescue Centre for more thorough cleaning and

rehabilitation. The timing of release of rehabilitated birds will be decided by the SSPCA, but

the location of release will be agreed jointly between the SSPCA, SNH, RSPB and the

SOTEAG Ornithologist. For example, whilst it might be appropriate to release auks and gulls

at mainland Scottish locations, this would not be the case for e.g. Shetland’s Eider ducks,

which are genetically distinct from those in mainland Scotland. Such birds would, on

rehabilitation, need to be released back in Shetland. All birds will be BTO ringed before

release and any colour rings used for identification during rehabilitation will be removed.

Consideration should be given to fitting released birds with rings that are readable in the field,

or with geolocators, with details forwarded to the BTO. The Animal Welfare Co-ordinator will

be the link between the WRCC and SSPCA rehabilitation facilities, and will be responsible for

the maintenance of accurate records.

10.3 Live otters and seals

The retrieval of live otters and seals from beaches, any first aid administered, and onward

transport to the Hillswick Wildlife Sanctuary (HWS) will be carried out by staff from one or

more identified rescue organisations acting with WRCC authority under the direct supervision

of the Animal Welfare Co-ordinator. Once at the HWS, their care will be the responsibility of

the HWS, aided and advised by S/RSPCA veterinarians at the discretion of the HWS. The

involvement of any other organisation will not form part of the WRCC Plan response without

formal authority of the WRC General Manager


Scalloway Harbour Oil Spill Contingency Plan Appendix 1 11. De-activation of the WRCC Plan

The decision to de-activate the WRCC Plan will be taken at a minuted meeting of WRCC

members. Thereafter, it will be the responsibility of Key Post staff to produce a WRCC report

on the incident, for submission to SOTEAG and circulation among WRCC member

organisations, and eventual publication.

Revised August 2014


Scalloway Harbour Oil Spill Contingency Plan Appendix 1 Annex 1 Contact details for key staff in WRCC member organisations

(WRCC representatives underlined).

Name Email Office Number Mobile Number

SOTEAG

Prof. Mike Richardson

Chairman [email protected]

Martin Heubeck Ornithologist [email protected]

Meriem Kayoueche-Reeve

Project Officer [email protected] 01334 463613

Mick Mellor

Field Assistant (summer) [email protected]

Shetland Islands Council

Colin Reeves

(Paul Bryant from January

2015)

Ports & Harbours Operations

[email protected]

[email protected]

01806 244202

01806 244202

07739403907

07552287882

Richard Cooper

Environmental Health Officer, Infrastructure Services

[email protected]

01595 744816

07876366603

Fiona Johnson

Safety Manager

[email protected] 01959 744567 07717517145


mailto:[email protected]







Name Email Office Number Mobile Number

Peter Morgan

Ports & Harbours Operations [email protected]

01806 244209

Contact via VTS

01806 244280

BP Exploration

Mary Cowie

[email protected] 01806 243366

Jed Westmoreland

HSE Advisor, SVT [email protected] 01806 243425 07899753259

Scottish Natural Heritage

Kirsty North

Shetland Operations Officer [email protected] 01595 693345 07708865966

Scottish Environment Protection Agency

Kevin Osborn

Environment Protection Officer [email protected] 01595 696926 07776171742

Philip Dinsdale

Senior Environment Protection

Office

[email protected]

01595 696926 07747627665





Name Email Office

Number

Mobile

Number

Royal Society for the Protection of Birds (RSPB)

Pete Ellis

Northern Isles Manager [email protected] 01950 460800 07721 759823

Helen Moncrieff

Shetland Manager [email protected] 01950 460800 07887 625991

Malcolm Smith

Habitats & Species Officer [email protected]

Martin Auld

Director, East Scotland Region [email protected] 01224 624824 07711127879

Kara Brydson

Head of Marine Policy, RSPB

Scotland

[email protected] 01313174155

Shetland Biological Records Centre / Shetland Amenity Trust

Paul Harvey

Project Manager [email protected] 01595 694688 07879 444612

Rory Tallack

Ranger [email protected] 01595 694688 07799 773935

Howard Towll

Ranger [email protected] 01595 694688 07971017026

Shetland Bird Club

David Okill

Committee Member [email protected]



Scottish Society for the Prevention of Cruelty to Animals (SSPCA)

Louise Sales

Trainee Shetland Inspector [email protected]

Colin Seddon

Manager [email protected]

Hillswick Wildlife Sanctuary

Jan Bevington

Manager [email protected]

Westside Veterinary Surgery

James Nicolson

Partner [email protected]

24-Hr: 01595

810456

Northern Constabulary


Scalloway Harbour Oil Spill Contingency Plan Appendix 1 Annex 2 Contacts for other organisations in Shetland

Name Email Office Number

Lerwick Port Authority [email protected] 01595 692991

Northern Constabulary 01595 692110

Shetland Coastguard 01595 692976

BBC Radio Shetland [email protected] 01595 694747

SIBC [email protected] 01595 695299

The Shetland Times [email protected] 01959 693622

Shetland News Agency [email protected] 01806 577332

NAFC Marine Centre [email protected] 01595 772000


Scalloway Harbour Oil Spill Contingency Plan Appendix 1 Annex 3 Contacts for other organisations outside Shetland

Name Email Office Number

British Trust for Ornithology (BTO)

National HQ (Thetford) [email protected] 01842 750050

BTO Scotland (Stirling) [email protected] 01786 466560

Niall Burton

Wetland and Marine

Research Team


Chris Thaxter

Wetland and Marine

Research Team


Centre for Ecology and Hydrology (CEH)

Penicuik Office 0131 4454343

Francis Daunt [email protected] 0131 445 4343

Sarah Wanless [email protected] 0131 4454343

Joint Nature Conservation Committee

Aberdeen [email protected] 01224 266550

24-Hr: 07974 257464

Mark Tasker [email protected] 01224 266551

Royal Society for the Prevention of Cruelty to Animals (RSPCA)

Wildlife Department

Horsham [email protected]

0300 123 0205

International

01403 793205



Sea Alarm Foundation

Brussels [email protected] 0032 2278 8744

Hugo Nijkamp [email protected] 0032 4949 000012

National Museums of Scotland

Bob McGowan [email protected] 0131 2474262


Scalloway Harbour Oil Spill Contingency Plan Appendix 1 Annex 4 Equipment held at Sella Ness Pollution Response Base

500 No Woven Sacks

150 No Bird Boxes

2000 No Plastic Bags (Bright Yellow)

50 No Vapour Masks (held at main Terminal Stores)

100 No Protective Clothing

200 No Disposable Paper Suits

100 Pairs Safety Spectacles

2 Rolls Plastic Sheeting

2 Rolls Conweb

500 Pairs Gloves (MAPPA)

200 No Wooden Drift Blocks


Scalloway Harbour Oil Spill Contingency Plan Appendix 1 Annex 5 Wildlife Response Centre Field Operations Risk Assessment


Scalloway Harbour Oil Spill Contingency Plan Appendix 1 Annex 6 Wildlife Response Centre Volunteer Registration Form

WRC Volunteer Registration Form

Personal Details:

Surname: .........................................................................Title: ..................................

Forename(s): ..............................................................................................................

Address: .......................................................................................................................................

............................................................................................ Postcode: ........................

Telephone – Day: ..................... Evening: ......................... Mobile: .........................

Email: ................................................................................ D.O.B: ...............................

Health:

Do you have any health factors, conditions or allergies that may affect your voluntary activity? Yes No

If yes, please give details (including any back/joint problems, respiratory or heart conditions, epilepsy

and diabetes) and any special arrangements, understanding or awareness needed?

………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………

………………………………………………………………………

Have you had a tetanus vaccination within the last 10 years? Yes No

Skills:

Do you have a current driving license? Yes No

Do you have a first aid certificate? Yes No

Expiry Date: ………….……………………..

Do you have an MCA qualification? Yes No

If yes please state type:

…………………………………………………………………………………………………Any other skills

you feel are useful as a volunteer:

………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………

…………………………………

Emergency Contact:

Name: …………………………………………………………………………………………………..


Scalloway Harbour Oil Spill Contingency Plan Appendix 1 Relationship: …………………………………………………………………………………………………..

Address: .......................................................................................................................................

............................................................................................ Postcode: ........................

Telephone: …………………………………………

Mobile: …………………………………………………..

Data Protection:

The information you have provided will remain confidential and treated in accordance with the Data

Protection Act 1998.

Declaration:

I confirm that I have read and understood the WRCC Risk Assessment on Field Operations.

Signed: ……………………………………………………… Date: ………………….



Appendix 2 Risk Assessments

Location Scalloway Harbour Area Date Prepared Review Date

21/10/14 21/10/15

Date

ID Scenario Risk Score

21/10/2104 EP0023 Marine Accident/Incident 3.63 (assessed to be in the ALARP region)

Worst credible Most likely

Tier 3 pollution incident requiring National assistance to provide response.

Tier 1 pollution incident which can be handled by the ports pollution response equipment and trained staff.

Date


21/10/2014 EP0024 Drainage system 3.69 (assessed to be in the ALARP region)


Fuel tanker overturns and spills its cargo into the drainage system, with a large amount of runoff through the drainage system in the Harbour area. Under the Water Environment (Controlled Activities) (Scotland) Regulations 2011 as amended, the Harbour Authority is responsible for runoff from its drains.

Leaching from oily residue in bin on the quay, discharging into the waste water drains - followed by runoff into the harbour. Under the Water Environment (Controlled Activities) (Scotland) Regulations 2011 as amended, the Harbour Authority is responsible for runoff from its drains.

4th Edition November 2014 Page 1 of 2


Date




Fuel spill from bunkering operations, vessel or shore side facility unable to stop fuel resupply quickly, leading to fuel slick on the water.

Fuel spill from bunkering operations, vessel or shore side facility stop operation quickly, with minimum spillage into the harbour.

Date




Fuel spill from oil drum or fuel drum being refilled from the shore, or spill from a tank ashore following a water course into the harbour area.

Leaching from oily residue in bin on the quay, discharging into the waste water drains - followed by runoff into the harbour.

4th Edition November 2014 Page 2 of 2

Scalloway Harbour Oil Spill Contingency Plan Appendix 3 Plan/Responsibility Hierarchy Charts SCALLOWAY HARBOUR - OIL SPILL CONTINGENCY PLAN

(1) - PLAN HIERARCHY

NATIONAL CONTINGENCY PLAN

SCALLOWAY HARBOUR

OIL SPILL PLAN

SVHA EMERGENCY PLAN

SHETLAND MARINE POLLUTION CONTINGENCY PLAN

SIC EMERGENCY PLAN



SCALLOWAY HARBOUR- OIL SPILL CONTINGENCY PLAN (2) - RESPONSIBILITY HIERARCHY

SOSREP

Executive Manager /

Harbour Master

SHETLAND BIRD CLUB POLICE FIRE BRIGADE SSPCA DTLR

SOTEAG RSPB SNH MCA

CHIEF EXECUTIVE, SHETLAND ISLANDS COUNCIL PROVIDING SUPPORT TO EMERGENCY CONTROLLER OF THE SIC EMERGENCY PLAN



SCALLOWAY HARBOUR - OIL SPILL CONTINGENCY PLAN (3) - RESPONSIBILITY HIERARCHY

HARBOUR AREA/FROM HARBOUR AREA. LANDWARD, BEACHES

HARBOUR AREA OR LANDWARD

SIC INFRASTRUCTURE SERVICES

SNH MS SEPA SOTEAG

SDD POLLUTION AND INSPECTION MONITORING

HARBOUR AUTHORITY

SNH MS SEPA SOTEAG

MCA MONITORING

HARBOUR AREA INCLUDING BEACHES

LANDWARD INCLUDING BEACHES

INCIDENT


Scalloway Harbour Oil Spill Contingency Plan Appendix 4 SCIENTIFIC, TECHNICAL AND OPERATIONAL ADVICE NOTE - STOp 4/2001 IMPORTANT This STOp notice replaces STOp 2/98, please destroy your copy of STOp 2/98 ADVICE TO LOCAL AUTHORITIES ON THE COLLECTION AND HANDLING OF OIL SAMPLES 1. Background 2. Sampling From The Sea And Shoreline 3. Size Of Samples 4. Methods Of Collecting Samples 5. Bottling, Sealing, Packaging And Boxing Of Samples 6. Labelling And Addressing Of Samples 7. Transportation Of Samples 8. Handling Of Samples For Bonn Agreement States Appendices Appendix A : Oil Pollution Sample – Standard Label Appendix B : Collection of Sample – Standard Form Note: This document should be read in conjunction with: · STOp 1/2001 - The Environment Group and Maritime pollution response in the UK. · STOp 2/2001 - The Establishment, Management Structure, Roles and

Responsibilities of a Shoreline Response Centre during a Maritime Pollution Incident in the United Kingdom.

· The National Contingency Plan for Marine Pollution from Shipping and Offshore Installations (NCP).

All extant MCA STOp notices may be found on the MCA web site: www.mcga.gov.uk and all enquires regarding this and other MCA STOp notices should be directed to [email protected] STOP 4_2001oilSAMPLING.doc 2 December 2001 1. BACKGROUND Where an oil pollution incident is thought to have arisen from an illegal operational discharge an effort should be made to collect a sample of the pollutant and, if possible, matching samples from the suspect ship or other source for analysis, comparison, and possible subsequent use in legal proceedings. Samples of the pollutant may need to be taken from the sea or coastline. When beach pollution has occurred, local authorities or HM Coastguard would usually take the necessary samples. For advice on sampling at sea, contact the Counter


Scalloway Harbour Oil Spill Contingency Plan Pollution Branch of the Maritime and Coastguard Agency (MCA) on 02380 329483. This notice sets out the procedures to be followed when collecting and handling oil samples. The MCA’s Enforcement Unit will collect evidence concerning pollution incidents from shipping at sea, upon which a decision will be made as to prosecute or not. In England, Wales and Northern Ireland the MCA will conduct prosecutions. In Scotland the case will be presented to the Procurator Fiscal for action. If samples are likely to be used in connection with legal proceedings then the following procedures should be implemented: In England and Wales Although a single sealed sample of each type of pollutant is required by law, MCA would prefer three samples to be collected. In Scotland There is no longer a legal requirement for three sealed samples of each type of pollutant in Scotland but as in England MCA recommend three samples: one for analysis, a second to be handed to the owner or master of the suspect vessel for retention and any appropriate action, and the third for production in court, where the prosecution will be handled by the local Procurator Fiscal. In Northern Ireland Although the law in Northern Ireland concerning this matter is the same as that in England and Wales, the Director of Public Prosecutions, who is responsible for handling prosecutions in Northern Ireland has asked that for the sake of safety, three sealed samples of each type of pollutant should be provided on the same basis as in Scotland. Responsibility for the collection of oil samples in Northern Ireland rests with Environment and Heritage Service, Department of the Environment (Northern Ireland). Samples will usually be requested by a scientist/mariner in the MCA’s Counter Pollution Branch or one of the Principal Counter Pollution and Salvage Officers as part of the response to a reported incident. Once a sample has been taken, agreement must be obtained from the Counter Pollution Branch before it is analysed. Please remember that analysis of samples will only be carried out and paid for by the MCA if authorized by the Counter Pollution Branch. Please note that organisations such as Ports and Harbours or the Environmental Regulator may be taking independent samples as part of their own individual responsibilities for oil spill response and pollution regulation. The analysis of the samples and the cost of analysis of such samples will be the responsibility of the organisation taking the sample and not the MCA. 2. SAMPLING FROM THE SEA & SHORELINE When a large oil slick exists at sea or on a coastline, the number of samples that MCA may require is: offshore spill - minimum of 1 sample / slick / day where possible, onshore spill - representative samples from the shoreline, following discussion with Counter Pollution Branch . Following an incident, attempts may be made to infer that not all the oil pollution came from one vessel, and that some of it may have come from other sources.


Scalloway Harbour Oil Spill Contingency Plan Where therefore an oiled beach is being sampled, a careful and detailed examination of the beach should be made to determine the uniformity of the oil deposit and the extent to which it is polluted by more than one type of oil. In particular, if there are any tarry, semisolid lumps or wet tarry patches, their presence should be recorded and some idea of their quantity and extent obtained. In addition, samples of such pollution should be retained and an attempt should be made to estimate costs expended on the clean up of different oils. In cases where samples have been taken at intervals along the beach, these should be clearly identified (see section 6 on labeling). It is desirable that samples of oil are taken in the area where the oil is first washed ashore. This is helpful since the fresher the oil the easier it is to identify by laboratory techniques. 3. SIZE OF SAMPLES Modern analytical methods mean that very little original pollutant is required to carry out most analyses. However, a larger sample is likely to be more representative. Detailed analyses are often hampered by either contamination or the loss of the oil’s lighter fractions. A larger undisturbed sample may consist of a weathered oil crust covering a less weathered (holding a greater percentage of lighter fractions) and therefore more valuable sample. The recommended minimum quantities required for a detailed programme of analyses are:

Unweathered oils that are liquid and substantially free of water 10ml Oil exposed to seas surface and forming water-in-oil emulsion “chocolate mousse” 10ml

Overside water discharge where contravention of 100ppm or 15ppm is suspected 1 litre of the discharge

Tarry lumps as found on beaches 10 grams

A sample should not be withheld because the recommended quantity cannot be obtained, since much smaller samples can give useful results. In cases of pollution within UK territorial waters, when it is only necessary to prove that some oil has been discharged, a relatively small sample may be acceptable. Larger samples may be useful to carry out a range of tests to determine the most appropriate response/clean-up strategy. MCA can advise when and why such an approach is desirable. 4. METHODS OF COLLECTING SAMPLES When liquid samples are skimmed off the surface of the sea, care should be taken to ensure that the sample contains sufficient oil. Various techniques may be adopted to skim thin layers of oil from the waters’ surface and consolidate using a bucket with a hole. Care should be taken to minimise contamination of liquid samples by solid matter. Oil deposited on rocks or other impervious materials should be scraped off and placed directly into the sample container. Lumps of tarry or waxy pollutant should be placed directly into sample containers; no attempt should be made to heat or melt these samples to enable them to flow into a container. The sample container


Scalloway Harbour Oil Spill Contingency Plan should be sealed as soon as possible to minimise evaporation of the higher fractions. Oil adhering to seaweed, small pieces of wood, sand, plastic, material, cloth, vegetation or other debris should be dealt with by placing the complete specimen comprising oil and support material into the sample container. 5. BOTTLING, SEALING, PACKAGING AND BOXING OF SAMPLES All samples should be securely packed and sealed, using screw topped containers and UN approved fibreboard boxes to ensure safe carriage of the sample. These have been supplied to HM Coastguard Stations and MCA Marine Offices for use by MCA Staff. In consultation with CPB, MCA sampling bottles can be made available to local authorities. As proof against unauthorised opening, the sample container should be sealed with wire and a lead or sealing wax seal. Alternatively, adhesive labels with a signature stuck on the bottle top in such a way that they have to be broken to open the bottle are acceptable. The bottle should then be placed inside a plastic bag, which should be sealed with a further adhesive label in the same way as for the sample bottle to ensure that it is not tampered with. If it is necessary to take an oil sample where one of the standard containers above is not available the receptacle should be of glass with a screw-cover and a seal which would not be affected by the oil. Small (100ml) and medium (500ml) glass bottles are readily obtainable from chemists or hardware shops. The use of closed metal receptacles or plastic jars is strongly discouraged as contact with metal or plastic can, in some cases, interfere with the analysis. Avoid the use of any metal tool made of nickel or vanadium based alloys, as these metals occur naturally in crude oils and refined products and their levels may assist in the identification of the oil source. When boxing the sealed samples for transport, the Peters and May (Dangerous Goods) Ltd, packing instructions should be followed, to ensure the integrity of the package for transport under Dangerous Goods regulations. Vermiculite should be used to surround the sample(s) in the box for added protection and to absorb any possible seepage. Make sure that the dangerous goods documentation is completed. Whenever possible, samples should be stored in refrigerators or cold rooms at less than 5 degrees C in the dark. These precautions are particularly important for samples containing water or sediment, but less so for bulk oil samples. When ordering sample bottles it is important to consider the following: Wide ne cke d bottle s ma ke s ampling e a s ie r. S ample s e curity ca n be a chie ve d with locking ca p s e a l. Ens ure tha t no compone nts of the bottle ca n inte rfe re with a na lys is , e .g. wa xe d ca p inserts.


Scalloway Harbour Oil Spill Contingency Plan 6. LABELLING AND ADDRESSING OF SAMPLES Care should be taken to ensure that every sample bottle is not only suitably sealed but also clearly labeled before being submitted to the MCA for analysis. It is important that a sample is positively identified, particularly where more than one is taken during an incident. It is of vital importance to maintain continuity in the chain of evidence. MCA recommend that each sample is labelled and is accompanied by more detailed information set out on a standard proforma. The form accompanying each container should therefore provide the following details: -

a. An identifying number: year 2 digits month 2 digits day 2 digits and the initials of the official in charge of taking the samples.

For example 02/04/17/JS = Sample taken on 17th April 2002 by John Smith

b. Description of samples.

c. Position from which sample was taken, grid reference if possible.

d. Date and time of sampling.

e. Purpose for which sample was taken.

f. If known, suspected source, e.g. name of tanker or ship.

g. Whether or not dispersants have been used and, if known, their type and

make.

h. Method of sampling (description of sampling device and any possible

contamination).

h. Name, address and contact details of person taking the samples and of

anyone witnessing the taking of it.

If possible the following information would also be helpful:

j. Wind direction and velocity.

k. Air and water temperature.

l. Sample descriptions, i.e. viscosity, colour and contaminants.

m. Description of the oil spill, i.e. distribution and consistency.

An example of the recommended oil pollution sample standard label can be found in Appendix A. The recommended sample form is at Appendix B. To assist with any subsequent investigations it is important that a letter is sent to MCA quite independently of the sample (but a copy should be sent with the samples), setting out details a. to m, where available.


Scalloway Harbour Oil Spill Contingency Plan 7. TRANSPORTATION OF SAMPLES If a sample needs to be analysed the Counter Pollution Branch will contact their contractor to arrange for the sample to be collected by courier and analysed. Please ensure that samples are labeled correctly and securely packed in UN approved boxes to avoid breakage. It is important that the standard proforma described in section 6 should also be included with the sample along with all carriage documentation. To facilitate sample transportation, clear information on the number of samples to be collected, the location they need to be collected from and a contact name and phone number must be given to Counter Pollution Branch. 8. HANDLING OF SAMPLES FOR BONN AGREEMENT STATES In cases where samples are taken at the request of a contracting member of the Agreement for Co-operation in Dealing with Pollution of the North Sea by Oil, the BONN Agreement, the Counter Pollution Branch would be the focal point for processing the samples for either analysis or onward transmission to the requesting member state. The results of such tests would not be made public until the contracting party involved was informed.


Scalloway Harbour Oil Spill Contingency Plan Appendix A : Oil Pollution Sample – Standard Label

OIL POLLUTION SAMPLE - STANDARD LABEL ID No. Date/Time Location) Name and Address of (Grid Ref) person taking sample ........................................................................................... For continuity of evidence: Please complete clearly Sample passed to: Date Name Address Signature ...........................................................................................







Scalloway Harbour Oil Spill Contingency Plan Appendix B : Oil Pollution Sample – Standard Form

Collection of oil samples - This form to be completed by person taking sample If in doubt please refer to MCA STOp Notice on sampling. Remember to complete sample jar

A

ID Number - YY/MM/DD - with initials of person taking sample

B

Sample description

C

Location of sample – OS Grid Ref or Lat/Long if possible

D

Date and time of sample collection

E

Purpose for which sample was taken

F

If known, suspected source

G

Were dispersants used?

H

Method of sampling (device?)

I

Name, address, e-mail address & Tel No of person taking sample and any witnesses

If possible the following information would also be helpful

J

Wind speed and direction

K

Air and Sea Temperature

L

Sample description, viscosity, colour, any contaminants?

M

Description of the oil spill, distribution and consistency

Original form to be kept with sample - please send copy of the form to the Counter Pollution and Response Branch of the MCA - Bay 1/09, Spring Place, 105 Commercial Road, Southampton, SO15 1EG Tel:02380 329411 Fax: 02380 329485



Appendix 5 SHETLAND ISLANDS COUNCIL'S POLICY ON HEALTH, SAFETY & WELFARE Shetland Islands Council will take all reasonably practicable steps to protect and promote the health, safety and welfare at work of all its employees. The Council also recognises its responsibilities in respect to persons other than its own employees arising out of or in connection with the work of the Council, as well as a responsibility to protect the environment. High standards of health and safety performance are recognised as an essential and integral part of delivering high quality services and the Council is committed to achieving this goal. In the context of this Policy, welfare refers to those facilities that are necessary for the wellbeing of employees, such as washing, toilet, rest and changing facilities, and somewhere clean to eat and drink during breaks. This will be achieved by:

a) Developing and maintaining a positive health, safety and welfare culture which secures the commitment and participation of all employees.

b) Meeting its responsibilities in a way which recognises that relevant legal

requirements are the minimum standard and striving to be exemplars in health and safety at all times. The Council will observe, as a minimum, all statutory obligations arising from health and safety legislation. It will act upon Approved Codes of Practice, Guidance notes, other documents as appropriate, advice from HSE and MCA Inspectors. It may publish inhouse guidance on specific health and safety matters that may interpret or extend basic legal requirements.

c) Adopting a properly planned and systematic approach to the

implementation of this Policy to ensure, so far as is reasonably practicable:

· The provision and maintenance of plant and systems of work that are safe

and without risks to health. · The elimination of risks to health from the use, handling, storage and

transportation of articles and substances. · The provision of such information, instruction, training and supervision as is

necessary to ensure the health and safety at work of its employees. · The maintenance of any place of work under the Council’s control in a

condition that is safe and without risks to health, and the provision of means of access and egress that are safe and without such risks.

· The maintenance of a working environment that is safe, without risks to

health and has adequate facilities and arrangements for the welfare of employees at work.



d) Identifying and assessing risks associated with all Council activities with the aim of eliminating or controlling those risks, so far as is reasonably practicable.

e) Providing such financial, physical and human resources and taking such measures

as are necessary to meet the targets that are applicable to Local Authorities under the Revitalising Health and Safety and Securing Health Together initiatives, and any other relevant initiatives directed by Government.

f) Determining health and safety priorities and setting realistic short, medium and longterm objectives, and undertaking to prevent accidents and cases of work related ill health.

g) Monitoring and reviewing performance on a regular basis to ensure high standards are being met and maintained.

h) Continuing to demonstrate a commitment to health and safety with the aims of

resolving problems and implementing the health and safety policy.

i) Operating a system of joint consultation with employees’ representatives for the promotion of high standards of health, safety and welfare at work.

This Policy will be reviewed as necessary in the light of new legislation or working practices, and will in any event be reviewed at least once every three years. MARITIME SAFETY MANAGEMENT SYSTEMS Where maritime legislation applies the relevant Safety Management System (SMS) for those maritime operations will take precedence over this Policy. For and on behalf of SHETLAND ISLANDS COUNCIL Chief Executive Convenor Date Date



Appendix 6 Letter of Agreement with SVT



Appendix 7 Post Exercise/Incident Report Form

Post Exercise/Incident Report For : Scalloway

Level of Exercise/Incident (Tier 1, 2 or 3): Level: Details of other Participating Ports/Harbours/Facilities in Exercise/Incident if Joint Equipment Deployed: Date of Incident/Exercise: Time of Incident/Exercise: Location of Incident/Exercise

Name of Exercise Co-ordinator: Names of Personnel Participating in Incident/Exercise and role played:

List of Equipment Deployed: Names of Other Organisations/Authorities Participating: Details of Amendments made to Contingency Plan Resulting from Incident/Exercise: I can confirm that the details on this form provide a realistic summary of the incident/ exercise. Any action points resulting have been dealt with accordingly, the relevant documents updates and copies provided to the appropriate bodies for their attention. Authorised by: …………………………………………………(Name in Block Capitals) Position/Job Title: ……………………………………………………………………… Signature: ……………………………………… Date:……………………………….



Appendix 8 2.7 Annual Return Form

Annual Return Form For : Scalloway

Annual Return for Period: to:

Plan Approval Date: Plan Re-approval by: Summary of Exercises Undertaken (including response to actual incidents):

New Pollution Training Undertaken (including dates and accredited training certificate numbers and details of refresher training):

Submitted by: ………………………………………………………(Name in Block Capitals) Position/Job Title: ………………………………………………………………………………… Signature: …………………………………………….. Date: …………………………………….



Appendix 9 - Section 8 Report Forms and Checklists

8.1 Oil Spill Report Form

PolRep

Shetland Islands Council Ports & Harbours Operations Department, Sella Ness, Shetland ZE2 9QR

To. SHETLAND COASTGUARD MRCC 01595 694810

From. Ports & Harbours Operations

CC. Tel. 01806 244280/1/2

Fax. 01806 242118

Date / Time Number of pages including this cover sheet SUBJECT: a). CLASSIFICATION

b). DATE / TIME & NAME OF OBSERVER

c). POSITION & EXTENT

d). TIDE AND WIND

e). WEATHER & SEA STATE

f). CHARACTERISTICS

g). SOURCE AND CAUSE

h). VESSELS IN AREA

j). PHOTOGRAPHS / SAMPLES Y / N

k). REMEDIAL ACTION TAKEN / INTENDED

l). FORECAST

m). NAMES OF OTHERS INFORMED

n). ANY OTHER RELEVANT INFORMATION



POLREP Requirements Part 2: Information which should be provided in an Initial Pollution Report A Classification - of Report: i. Doubtful ii. Probable iii. Confirmed B Date and Time - pollution observed / reported and identity of observer /

reporter C Position and Extent of Pollution - by latitude and longitude if possible, state

range and bearing from some prominent landmark and estimated amount of pollution, e.g. size of polluted area; number of tonnes of spilled oil; or number of containers, drums etc. lost. When appropriate, give position of observer relative to pollution.

D Tide and Wind - speed and direction E Weather - conditions and sea state F Characteristics of pollution - give type of pollution, e.g. oil crude or

otherwise; packaged or bulk chemicals; garbage. For chemicals, give proper name or United Nations Number, if known. For all, give appearance e.g. liquid; floating solid; liquid oil; semi-liquid sludge; tarry lumps; weathered oil; discoloration of sea; visible vapour etc.

G Source and Cause of Pollution - from vessels or other undertaking. If from a

vessel, say whether as a result of apparent deliberate discharge or a casualty. If the latter, give a brief description. Where possible, give name, type, size, nationality and Port of Registry of polluting vessel. If vessel is proceeding on its way, give course, speed and destination, if known.

H Details of Vessels in the Area - to be given if the polluter cannot be identified

and the spill is considered to be of recent origin. I Not Used. J Whether photographs have been taken, and / or samples for analysis. K Remedial action taken, or intended, to deal with spillage L Forecast of likely effect of pollution (e.g. arrival on beach, with estimated

timing). M Names of those informed other than addressees. N Any other relevant information (e.g. names of other witnesses, references to

other instances of pollution pointing to source).



8.2 Fax to Marine Scotland

FAX COVER SHEET

Shetland Islands Council

Ports & Harbours Operations Harbour Master

Port Administration Building Sella Ness Sullom Voe Shetland ZE2 9QR

Telephone: 01806 244280/1/2 Fax: 01806 242118

If calling please ask for Harbour Master Direct Dial: 01806 244202

Number of pages including this cover sheet: Your Ref: Our Ref: JBE/AJB S/5 Date:

Notification of Dispersant Usage Please be advised that under the terms of the request dated ……….. for use of dispersants at Scalloway, this fax serves as notification that dispersant has been used for the control of an oil spill. The nature of the spill is (oil type, origin of spill) ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, The dispersant used is MMO approved. The pre specified report will follow in due course. Duty Harbour Master ……………………………..

To: MARINE SCOTLAND MARINE LABORATORY VICTORIA ROAD ABERDEEN AB11 9DB

Fax No. 01224 295524



8.3 Report to Marine Scotland

Scalloway Harbour

Oil Spill Report for Marine Scotland

Incident No. ………………………………… Date ……………………………………………….. Nature of Spill ……………………………………………………………………………………….. Location .……………………………………………………………………………………………… Remedial Action Taken …………………………………………………………………………….. ………………………………………………………………………………………………………….. Dispersant Make …………………………………………………………………………..………… Date of Manufacture …………………….. Efficacy last tested on ………………. (if applicable) Comments on Effectiveness ……………………………………………………………………….. ………………………………………………………………………………………………………….. ………………………………………………………………………………………………………….. Date of Report ……………………………………. ………… Time of Report ………………….. Report Made to Marine Scotland by ………………………………………………………………… Other Remarks ………………………………………………………………………………………. …………………………………………………………………………………………………………..



Appendix 12 Harbour Authority / Ports and Harbours Operations 01595 744200 Vessel Traffic Service (VTS) 01595 744280 (24 Hour) Executive Manager 01595 744201 Team Leader – Deputy Harbour Master 01595 744202 Harbour Master 01595 744209 Team Leader – Port Engineering 01595 744264 Team Leader – Operations and Eng Superintendent 01595 744205 Administration Manager 01595 744208 Port Safety Officer 01595 744277 Shetland Islands Council Chief Executive, SIC 01595 693535 Emergency Planning and Resilience Officer, SIC 01595 744740 Safety Manager 01595 744567 Infrastructure Services Director 01595 744851 Executive Manager, Roads 01595 744104 Team Leader – Environmental Health 01595 744842 Sullom Voe Terminal Operator Switchboard 01806 243000 Pollution Response Base 01806 243359 Marine/ER Control Room 01806 243366 Marine/ER Leader 01806 243413 Shift Team Leader 01806 243352 Marine/ER Coordinator 01806 243506

Maritime & Coastguard Agency HQ Southampton, Switchboard 02380 329100 MCA Counter Pollution Branch (Contact via HM Coastguard) 01595 692976 Marine Scotland Aberdeen Fax 01224 295524/511 Mobile Phone (Duty Officer) 07770 733423 Pager 07699 705993 Email [email protected]



Office Inspector of Sea Fisheries, Lerwick 01595 692007 Senior Agricultural Officer, Lerwick 01595 695054 North of Scotland College of Agriculture 01595 693520

Scottish Environment Protection Agency Emergency Number 0800 80 70 60 Lerwick Office. 01595 696926 (Diverts to 24hr Response Unit after hours) North of Scotland Water Authority Emergency Number (24Hr) 0845 600 8855 Area Office, Lerwick. 01595 695222

HS Executive 24 hour number 0131 2472000 Scottish Natural Heritage Northern Isles Office 01595 693345 Fax 01595 692565 Area Manager 01595 810445 Head of Marine, Edinburgh Office no. 0131 316 2610 Prof John M Baxter (Principal marine Adviser) (on call for pollution) Out of hours 07774161273 or 01620895669. Joint Nature Conservation Committee Seabirds at Sea Team 01224 655701 Emergency contact number 01224 655719

Royal Society for the Protection of Birds (RSPB) Local Representative Fax 01950 460801 Mr. P.M. Ellis 01950 460800 Regional Headquarters, Aberdeen 01224 624824 Fax 01224 62634 HM Coastguard MRCC Shetland (Lerwick) Operations 01595 692976 Ex Directory 01595 694600 Fax 01595 694810 Scottish Society for the Prevention of Cruelty to Animals (SSPCA) Edinburgh Headquarters 0131 225 6418 Shetland Officer, Ms. L Sales 03000 999 999



Police Lerwick, (Inverness Tel. 01463 714775 Out of hours) 01595 692110 Brae, 01806 522381 Procurator Fiscal (Lerwick) 01595 692808 Lerwick Harbour Trust Harbour Master 01595 692991 Harbour Control Room, 24 hours 01595 692991 Fax 01595 693452 Shetland Fishermen's Association 01595 693197 Fax 01595 694429 Shetland Bird Club Dr. B. Marshall 01806 566501 Radio Shetland 01595 694747 Fax 01595 694307 Shetland Oil Terminal Environmental Advisory Group (SOTEAG) SOTEAG Office 01224 272884 Fax 01224 273405 Mr. M. Heubeck 01950 460760 (also fax)

01950460304 (Home)

Hillswick Wildlife Centre (HWC) Mrs. J. Bevington, 24 hours 01806 503348 Shetland Islands Council Ferry Services Ferry Operations Manager 01806 244200 Main Booking Office, 01595 745804 Air Services: Sumburgh Airport 01950 461000 Bristow, Scatsta. 01806 242251 Loganair 01950 460345 Direct Flight 01595 840246 Office NorthLinkFerries Orkney Office 01856 851144 Shetland Aquaculture 01595 695579 Fax 01595 694494



Appendix 13 Section 11 Resources Directory

List of Contacts Telephone Numbers

11.1 Ad Hoc Labour Contacts Company Office Garriock Bros. Ltd. 01595 693994

01595 693075 (Home) 01595 692052 Shetland Islands Council Infrastructure Services. (Highways) 01595 744800 Garriock Plant 01806 522365

01806 522441

11.2 Oil Disposal and Skip Hire

Company Office

Total Waste 01595 840431 Management. 01595 840703(Fax) (Home) Fax: 01806 242144 Northwards Transport 01595 694452 Scottish Environment Protection Agency Emergency Number 0800 80 70 60 Lerwick Office 01595 696926 Head Office (Dingwall) 01786 457700(24Hr)



11.3 Vehicle Hire

List of Contacts Telephone Numbers Company Office

J. Laurenson 01806 522287 Northwards Transport 01595 694452 SIC Fleet Management 01595 744868 Star Rent a Car 01595 692075 Bolts Car Hire 01595 693636

11.4 Plant Hire

Company Office

Garriock Plant 01806 522365 01806 522441 SIC Fleet Management 01595 744868



Appendix 14 Section 12 Equipment

12.1 SIC Owned/Hired Equipment (Sourced by Director of Commercial Services) Dump Trucks Tipper Trucks Skip Trucks Excavators Bulldozers JCBs Tractors Low Loader Gulley suckers

12.2 Available through Agreement with the Sullom Voe Terminal Operator 12.2.1 Pollution Response Marine Craft No. Of Units

“Fugla”. (6mtr Alu. Workboat, c/w twin 75Hp outboards) 1

4 mtr Aluminium workboat c/w inboard diesel and jet 1

12.2.2 Booms

Fast Boom Layer (350m) 1 Vikoma Boom Deck Reel (400m) 1 Roulands Ro Bay Boom (200m) 1 Port Guardian Boom (15m) 30 Beach Guardian Boom (15m) 30 Troil Boom (15m) 17 + 400m Roulands Artic Ocean Boom (300m) 5 Nofi Boom (150m) 2

12.2.3 Oil Recovery Skimmers

Komara 12k Skimmer c/w Power Pack (12T hr) 8 . Komara 30k Skimmer c/w Power Pack (30T hr) 2 Sea Skimmer 50 c/w Power Pack (50T hr) 2 Destroil Skimmer c/w Power Pack (10T hr) 2 Seadevil Skimmer (70T hr) 1 Oil Mop Units (5T hr) 2 Egmolap Barge/Skimmer 1

Ro Vac Mobile Vacuum System 2

12.2.4 Pumps Salvage Pump c/w Power Pack (Framo) 1 Salvage Pump c/w Power Pack (Thune Eureka) 1 Fire Pump 2



Spate Pump 2 Honda Pump 4

12.2.5 Vehicles Vacuum Vehicles (2,000 gallon capacity) 3

Heavy Goods Vehicle c/w Hiab Unit 2 RTV All Terrain Vehicle c/w Trailer 2 4 x 4 Pick-Up 2 Road Trailer 2

12.2.6 Temporary Oil Storage Units

Plastic Containers (400 gallon) 4 Fast Tanks (2,000 gallon) 8 Fastank Raceway 3m (700 gallon) 2 Fastank Raceway 6m (1,400 gallon) 2 GRP Bunded Containers (500 gallon) 3

12.2.7 Dispersant Spraying Units

Mini Widespray Kits 4 TM1 Dispersant Pumps 5 ATV attachments 1 Knapsack Hand Sprayers 10

12.2.8 Dispersant Stock

Dasic Slickgone NS (1 Te IBC’s) 10

12.2.9 Miscellaneous Items Uniflotes c/w Bow Ramps 6 Air Compressor 1 Generators & Portable Lighting Towers 4 Vikoma Cold Water Washer 2 Danforth Anchors 20 Kg 40


scalloway harbour oil spill contingency plan

Documents