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Savio India Ltd Suppliers EPORTAL

Document: Eportal_Manual.docx

Version Author Delivery Date Notes

1.0 KANNAN RAMASAMY 23/10/2015

2.0 KANNAN RAMASAMY 12/07/2016

1 Summary 1 Summary .................................................................................................................. .............01

2 Summary ............................................................................................................................... 02 3 E Portal Operation................................................................................................................. 02

3.1 Login ............................................................................................................................... 0333

3.2 Home Page ...................................................................................................................... 0444 3.3 Item General Report ........................................................................................................ 0555

3.4 Purchase Order Report .................................................................................................... 0666 3.4.1 Get a Particular Item Purchase Order Report ......................................................... 08 3.4.2 Get a Particular PO No purchase order report ........................................................ 09

3.4.3 Get a Particular Supplier Invoice Purchase Order Report ...................................... 10 3.4.4 Get a Particular Receipt Purchase Order Report ..................................................... 11 3.4.5 Purchase Order Item Qty Report............................................................................. 12

3.5 Pending Order Report...................................................................................................... 1414

3.5.1 Pending Quantity Detailed Report .......................................................................... 15 3.6 Purchase Order Acceptance ............................................................................................ 1616 3.7 Sub Contracting Report ................................................................................................... 1717

3.7.1 Sub Contracting Challan Details ............................................................................. 17 3.8 Vendor Rating Consolidation Report .............................................................................. 1818

3.8.1 Rejection Ratio........................................................................................................ 19 3.8.2 On Time In Full (OTIF) Report .............................................................................. 20 3.8.3 Service Rating Ratio Report ................................................................................... 20

3.9 Search .............................................................................................................................. 2121 3.10 Contact Us ................................................................................................................... 2424

3.11 Log Out & Login ......................................................................................................... 2424 4 Requirement Specification for E portal ........................................................................... .....25

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2 Summary

The scope of the document is to describe Business Partners (BP) Item General, Purchase Orders, Pending

Schedule, Sub Contract, Vendor Rating Detailed report for communicate between the suppliers and SAVIO

INDIA LTD.

3 E Portal Operation

E Portal use / access steps

1. Open Browser

2. Type http://124.30.92.228/supplier/ in address bar

3. Automatically open Login Page

4. Type User Name & Password

5. User needs to logout when users will finish their work in E portal.

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3.1 Login

User ID & Password Savio India Ltd Team will provide to Business Partners, If Business

partners’ user name & password do not have.

User Name & Password should be correct.

Otherwise it won’t connect. Business partner needs to request SavioIndia ltd.

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3.2 Home Page

Home page contains page header & Menus. Page header & Menus are available in every

page / report.

Page Header contains Business Partner Name & logout in the top of the page.

Menus contains Home, item commend, purchase orders, pending schedule, sub contract,

vendor rating, search, contact us and log in left side in every page / report.

Based on the user Selection from left side menu it takes to the appropriate Page.

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3.3 Item General Report

Item General contains item no & item description of concern business partners.

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3.4 Purchase Order Report

While click the Purchase Orders Report, it takes to you the Search Page.

Based on the Search Criteria, it shows the Purchase Order Report.

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Purchase Order Report from 01/07/2016 to 11/07/2016 based on the Search Criteria.

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3.4.1 Get a Particular Item Purchase Order Report

The report as,

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3.4.2 Get a Particular PO No purchase order report

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3.4.3 Get a Particular Supplier Invoice Purchase Order Report

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3.4.4 Get a Particular Receipt Purchase Order Report

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3.4.5 Purchase Order Item Qty Report

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Report as,

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3.5 Pending Order Report

Pending purchase order based on the Business Partner

Purchase Order will be Closed based on accepted Quantity

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3.5.1 Pending Quantity Detailed Report

Under Inspection Detailed Report

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3.6 Purchase Order Acceptance

After Approve the Purchase Order, It shows the List Based on the Business Partner.

Business Partner Select the Particular Purchase Order and Click View, it shows the Item

code and Description, Delivery date and Quantity Details.

If the Business partner does not enter the details we will take default ‘Yes’ for those orders

we proceed further for the same

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3.7 Sub Contracting Report

Subcontracting report details based on the Business Partner.

3.7.1 Sub Contracting Challan Details

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3.8 Vendor Rating Consolidation Report

It has theFollowing Ratio Report of Vendor.

Rejection Ratio.

OTIF(On Time In Full)

Service Rating Ratio

And also it shows the Overall Combined Ratio percentage of the ParticularVendor with the

appropriate Category.

All ratio percentage isshowing in the form of graphical Report.

If the vendor clicks their ratio percentage to view the details of the specified Ratio.

Vendor Rating Formula (VR):

Quality = 45% + Delivery =45% + Service + 10% = 100%

Summary : Category Vendor Rating

Excellent 99.10 - 100%

Good 90.00 – 99.00%

Fair 80.10 - 89.90%

Poor Less than 80%

Table.1.1 Vendor Category

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3.8.1 Rejection Ratio

Rejection ratio report shows the current month total rejection ratio & item wise rejection

Ratio.

Overall Report with (%)

Graphical Report

Category with comments

Click to view the Details

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3.8.2 On Time In Full (OTIF) Report

3.8.3 Service Rating Ratio Report

Value of ServiceRating

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3.9 Search

Search Pending Schedule Report

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Search Purchase Order Report

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Search Rejection Ratio Report

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3.10 Contact Us

3.11 Log Out & Login

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4 Requirement Specification for E portal

1. Desktop Computer / Laptop / Tab / Smart Phone 2. Internet Connection 3. Browser

a. Internet Explorer b. Google Chrome c. Mozilla d. Opera e. Etc..