save time and reduce costs with microsoft sharepoint patsy bowers director of computer user and...
TRANSCRIPT
Save Time and Reduce Costs with Microsoft SharePoint
Patsy BowersDirector of Computer User and Media Support Services
Northeast State Community College
April 21, 2015
"What is IT Doing to Support the Institution's Mission?"
Paper to Digital
Background
Improve Efficiency
Time savings
Cost savings
Communication
Information management
Feasibility Study
Recommend a Solution
Path to SharePoint
Examples
Preparation
Resources
Future Plans
Paper to Digital with SharePoint SharePoint
Cost Effective
SharePoint Foundation - Free
SharePoint Enterprise - Inexpensive Campus Agreement Add-on
Scalable
Start with one machine and scale up to many
Familiarity
Feels like Microsoft Office, integrated with Office Suite
Highly proficient “techie” skills are not required, but you do have to be committed – really committed
Little or no end-user training required
Minimal Start-up Complexity
Two server farm
SharePoint Server
Database Server
Paper to Digital –What We Are Doing with SharePoint
Leave Approval Process
Facilities Use Approval Process
Plant Operations Work Order Request Process
Request for Microsoft Home Use Software
Travel Authorization Process
Make-up Test Proctor Request
Computer Equipment Inventory
Paper to Digital with SharePointAchieving the Desired Results
Forget the Forms
Process Analysis
Identify the process owner
Understand all cross-functions involved in the process
Perform process mappings
Finalize desired end product requirements
Determine Feasibility
Resource and time constraints
Commitments
Process owner, functional users, management, etc.
Design
Keep it simple
Save sugar-coated unicorn stuff for future versions
Build, test, test, test again, implement, support
Paper to Digital with SharePoint Hardware
Two Servers – SharePoint, Database
Software
SharePoint Enterprise
SharePoint Designer
SQL Server
Windows Server
Microsoft InfoPath, Excel, Access, Outlook, Visual Studio
Enough HTML, CSS, SQL, XML, Visual Studio, JavaScript and Server Administration Knowledge to be Dangerous
A Few Really Great Guys
Russell Bowman, Webmaster
Carl Crawford, Network Manager
Kevin Hubbard, Network Operations Manager
Tom Huskisson, Information Technology Systems Manager
Steve Nickols, Computer Systems Analyst
Paper to Digital with SharePoint – Immediate Future Plans
Continue to Refine the Existing Server Configuration
Add an Additional Server
Development Server
Production Server
SharePoint 2013
Exchange 2013
Questions
Patsy Bowers
Director of Computer User/Media Services Support
Northeast State Community College
423.354.2409