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SARVA SHIKSHA ABHIYAN

Karnataka - Bangalore

E-PROCUREMENT

Quotation for conducting Internal Audit of the Accounts of District & Sub-district level offices and SDMCs on concurrent basis pertaining to Sarva

Shiksha Abhiyan Programme

Address for communication

STATE PROJECT DIRECTOR

SSA, Karnataka, New Public Offices, Nrupatunga Road, Bangalore – 01

Phone No: 22103092 Fax No:22104179

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SARVA SHIKSHA ABHIYAN O/o the State Project Director, Annex Building, Nrupatunga Road, Bangalore-1

Quotation for Internal Audit of the Accounts of District & Sub-district level offices for 2015-16 and SDMCs for 2014-15 on concurrent basis pertaining to Sarva Shiksha Abhiyan Programme.

(1) Quotation is invited from the Empanelled C & AG / State AG, Chartered Accountants for conducting Internal Audit of the accounts of Sarva Shiksha Programme on concurrent basis at the offices of Deputy Director Public Instruction, SSA Block offices for 2015‐16 & SDMCs for 2014‐15 and Other implementing Offices for the year 2015‐16. (2) The document is available in the website http://www.eproc.karnataka.gov.in. The bidders will be required to register themselves with the centre for E‐Governance to participate in the bidding process and also get necessary digital signature certificates. The details of the process of registration and obtaining the digital signature certificates are available on the website: http://www.eproc.karnataka.gov.in. Necessary training and hands on experience in handling e procurement system could be obtained from the centre for E‐ Governance. Necessary details could also be obtained over telephone at 080‐22103092. (3) The Completed document should be submitted on or before Date: 28.01.2016 at 3.00PM (4) For further details contact the Chief Accounts Officer, SSA during office hours Ph:9449874390/9980823770

Sd/- State Project Director, SSA, Karnataka, Bangalore.

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SARVA SHIKSHA ABHIYAN O/o the State Project Director, Annex Building, Nrupatunga Road, Bangalore-1

A Brief information on “QUOTATION”

1. Under SSA, Internal Audit of the accounts of District Offices and sub District level Offices will be taken up throughout the state on concurrent basis for the year 2015‐16. 2. Empanelled C & AG / State AG Chartered accountants firm can quote for four zones. However, one Chartered Accountant firm is eligible for the Internal Audit of one zone only. 3. Financial proposals are invited from the empanelled C & AG / State AG, Chartered Accountants for conducting Internal Audit of the accounts of Sarva Shiksha Programme on concurrent basis at the offices of Deputy Director Public Instruction, Block offices and Other implementing Offices 2015‐16 & SDMCs for 2014‐15 in four zones, viz., Bangalore , Mysore, Gulbarga & Belgaum Zone. 4. Financial proposals should accompany EMD as noted below:‐ a) EMD for all the four zones is Rs.1,20,000/‐ (Rupees One Lakh Twenty Thousand Only). b) EMD for three zones is Rs.90,000/‐ (Rupees Ninety Thousand Only). c) EMD for two zones is Rs.60,000/‐ (Rupees Sixty Thousand Only). d) EMD for one zone is Rs.30,000/‐ (Rupees Thirty Thousand Only). 5. The Letter of Invitation, Terms of Reference and information for Chartered Accountants firm are enumerated in this notification.

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LETTER FOR INVITATION

Sir,

Sub: Request for “Quotation” for Internal Audit of the Accounts of District & Sub‐district level offices for 2015‐16 and SDMCs for 2014‐15 on concurrent basis pertaining to Sarva Shiksha Abhiyan Programme ********** 1. You are here by invited to Technical & Financial proposals separately in two Separate covers in one big cover for conducting Internal Audit of the accounts of SSA at District, Sub District level offices, SDMCs and other implementing offices of the State on zonal basis for the year 2015‐16. However the contract may be extended for two more years on yearly basis. 2. The purpose of this assignment is, to obtain services of empanelled C& AG / State AG, Chartered Accountants firm to conduct Internal Audit on Concurrent basis. 3. The request for proposal contains the following documents.

Terms of References Technical Proposal Financial Proposal

4. In order to obtain Terms of reference of Internal Audit & more information on the assignment, it is considered desirable that a representative of your firm visits the office of the State Project Director, SSA Karnataka, Bangalore before the proposal is submitted. Your representative may meet the following officer:‐ Chief Accounts Officer, State Project Office, SSA, Karnataka, K.R.Circle, Bangalore.

5. The Financial proposal should be quoted for one Block Office (which includes SDMCs of that Block) one DPO Office, one DIET Office, one KGBV and other offices separately on zonal basis which should also include TA & DA for the visits to the said institutions for Internal Audit. The financial proposal includes all duties & taxes. List of institutions subject to Internal Audit on zonal basis in enclosed to this Letter of Invitation – ANNEXURE - 1 Format to quote the rates is enclosed to this Letter of Invitation. – ANNEXURE – 2

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6. Eligibility for Bidder: 6.1 The Bidder must have a Company Registered under the provisions of the Companies Act or A firm Registered in Karnataka with the Competent Authority. 6.2 The Bidder must have a Company Listed under Empanelled list published by the C&AG / State AG and should provide the document in this regard. 6.3 The Company/firm should have been in the business for providing services of company auditing at least for the last 3 years. 6.4 Company/firm should have a certificate of legal status, Place of Registration and Principal place of business of the Firm. 6.5 Company/firm should have a latest Service Tax Registration and Service Tax returns filed in the two financial years i.e., 2013‐14 & 2014‐15. 6.6 Company/firm should have an acknowledgement of Income Tax returns filed in the last two years i.e. 2013‐14 & 2014‐15.

7. The “TECHNICAL PROPOSAL” should include the description of the Firm/Companies and their general experience in the field of assignment, qualification and competency of the personnel proposed for the assignment. The technical proposal should also include proposed work plan methodology and approach in response to suggested terms of reference. The “TECHNICAL PROPOSAL” should include the following read with reference to para. 6 & all the copies should be duly attested by the Notary OR any Gazetted Officer. i. Letter of proposal Appendix‐A ii. Power of Attorney Appendix‐B iii. Details of bidder/service provider Appendix‐C iv. Statement of Experience Appendix‐D v. Statutory auditor certificates Appendix‐E vi. Registration Certificate with PAN Number vii. C&AG Empanelled Registration Certificate viii. IT returns acknowledgement ix. Audited balance sheet certified by Chartered Accounts x. Service Tax registration issued by appropriate authority. xi. Man Power position to take up the internal audit. 8. Opening of Proposal: The technical proposal will be evaluated & the Financial proposal of those successful in technical proposal will be opened by the State Project Director, SSA, Karnataka, Bangalore or his authorised representative in his office on Date:4.02.2016 at

4.00PM in presence of empanelled C& AG / State AG, Chartered Accountants firm or their authorized representatives.

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After opening of the Financial Proposal L1 will be evaluated on Zonal basis. 9. You are requested to hold our proposal valid for 30 days from the date of submission without changing your proposed price. The State Project Director, SSA, Karnataka, Bangalore will make best efforts to select a empanelled C& AG / State AG, Chartered Accountants firm within this period. 10. The payment payable under this assignment will be subjected to normal tax liability in India. 11. We would appreciate if you inform us the following by Telex/E‐mail. a) Your acknowledgement of the receipt of this letter of invitation. b) Whether or not you will be submitting a proposal. Yours faithfully, Sd/- State Project Director,

Sarva Shiksha Abhiyan-Karnataka K.R.Circle, Bangalore Enclosures:

1. Terms of References 2. General conditions of Contract 3. Institutions subject to Internal Audit.

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General conditions of contract 1. General provisions 1.1 Definitions Unless the context otherwise requires, the following terms whenever used in this contract have the following meanings; a) “Applicable Law” means the laws and any other instruments having the force of law in India, as they may be issued and in force from time to time; b) “Contract” means the contract signed by the parties, to which these general conditions of contract (GCC) are attached; c) “Effective Date” means the date on which this contract comes into force and effect pursuant of Clause GCC 2.1. d) “Contract Price” means the price to be paid for the performance of the services. e) “GCC” means these General conditions of contract; f) “Government” means the Government of Karnataka; g) “Local Currency” means Indian Rupee; h) “SSA” means Sarva Shiksha Abhiyan Samithi‐Karnataka i) “SPD” means State Project Director j) “SPO” means State Project Office” k) “Party” means the client or the Chartered Accountants firm as the case may be, and parties means both of them; l) “Services” means the work to be performed by the Chartered Accountants firm pursuant to this contract as described in Terms of Reference. 1.2 Law Governing the contract This contract, its meaning and interpretation, and the relation between the parties shall be governed by the Applicable Law.

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1.3 Language

The contract has been executed in English language, which shall be the binding and controlling language for all matters relating to the meaning or interpretation of this contract. 1.4 Notices Any notice, request or consent made pursuant to this contract shall be in writing and shall be deemed to have been made when delivered in person to an authorized representative of the party to whom the communication is addressed, or when sent by registered mail, telex, telegram or facsimile to such party at the address specified. 1.5 Taxes and Duties

The empanelled C & AG / State AG, Chartered Accountants firm and their shall pay taxes, duties, fee and other impositions as may be levied under the applicable law, the amount of which is deemed to have been included in the contract price. 2 Commencement, Completion, Modification and Termination of contract 2.1 Effectiveness of Contract This contract shall come into effect on the date the contract is signed by both parties or such other latter dates as may be stated by the clients. 2.2 Commencement of Services The empanelled C & AG / State AG, Chartered Accountants firm shall begin carrying out the services within Ten (10) days after the date the contract becomes effective, or at such other date as may be specified by the clients. 2.3 Modification

Modification of the terms and conditions of this contract, including any modification of the scope of the services or of the contract price, may only be made by written agreement between the parties. 2.4 Force Majeure

2.4.1 Definitions

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For the purpose of this contract “Force Majeure” mean an event which is beyond the reasonable control of a party, and which makes a party’s performance of its obligations under the contract impossible or so impractical as to be considered impossible under the circumstances. 2.4.2 No Breach of contract

The failure of a party to fulfill any of its obligations under the contract shall not be considered to be a breach of, or default under this contract insofar as such inability arises from an event of force majeure, provided that the party affected by such an event (a) has taken all reasonable precautions, due care and reasonable alternative measures in order to carry out the terms and conditions of this contract, and (b) has informed the other party as soon as possible about the occurrence of such an event.

2.5 Termination 2.5.1 By the Client The client may terminate this contract, by not less than thirty (30) days’ written notice of termination to the empanelled C & AG / State AG, Chartered Accountants firm and sixty (60) days’ in the case of the event referred to in (b): a) If the empanelled C & AG / State AG, Chartered Accountants firm do not remedy failures in the performance of their obligations under the contract, within thirty (30) days of receipt after being notified or within such further period as the client may have subsequently approved in writing; b) If the client, in its sole, discretion and for any reason whatsoever, decides to terminate this contract. 2.5.2 By the Empanelled C & AG / State AG, Chartered Accountants The empanelled C & AG / State AG, Chartered Accountants firm may terminate this contract, by not less than thirty (30) days’ written notice to the client, such notice to be given after the occurrence of any of the events specified in paragraphs (a) and (b) of this clause.

a) If the client fails to pay any money due to the empanelled C & AG / State AG / Chartered Accountants firm pursuant to this contract with in forty‐five (45) days after receiving written notice from the Empanelled C & AG / State AG, Chartered Accountants firm that such payment is overdue; b) If the client is in material breach of its obligations pursuant to this contract and has not remedied the same with in forty‐five (45) days (or such longer

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period as the consultants may have subsequently approved in writing following the receipt by the client of the empanelled C & AG / State AG, Chartered Accountants firm notice specifying such breach; 2.5.3 Payment upon Termination Upon termination of this contract pursuant to clauses GCC 2.5.1 or GCC 2.5.2 hereof, the client shall make the following payments to the empanelled C & AG / State AG, Chartered Accountants firm (after offsetting against these payments any amount that may be due from the empanelled C & AG / State AG, Chartered Accountants firm to the client.

a) Remuneration pursuant to clause GCC 6 hereof for services satisfactorily performed prior to the effective date of termination. b) Reimbursement expenditures pursuant to clause GCC 6 hereof for expenditure actually incurred prior to the effective date of termination; and c) Except in the case of termination pursuant to paragraphs (a) through (b) of clause GCC 2.5.1 hereof, reimbursement of any reasonable cost incident to the prompt and orderly termination of the contract.

2.5.4 Disputes about events of termination If either party disputes whether an event specified in paragraphs of clause GCC 2.5.1 or in clause GCC 2.5.2 hereof has occurred, such party may, within forty‐five (45) days after receipt of notice of termination from the other party, refer the matter to arbitration pursuant to clause GCC 7 hereof, and this contract shall not be terminated on account of such event except in accordance with the terms of any resulting arbitral award. 3. Obligations of the Empanelled C & AG / State AG, Chartered Accountants

3.1 General The empanelled C & AG / State AG, Chartered Accountants firm shall perform the services and carry out their obligations here under with all due diligence, efficiency and economy, in accordance with generally accepted professional techniques and practices. The empanelled C & AG / State AG, Chartered Accountants firm shall always act, in respect of any matter relating to this contract or to the services, as faithful advisers to the client, and shall at all times support and safeguard the client’s legitimate interests. Confidentially The empanelled C & AG / State AG, Chartered Accountants firm, their personnel of either of them shall not, either during the term or within two (2) years after the

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expiration of this contract, disclose any proprietary or confidential information relating to the project, the services, this contract or the client’s business or operations without the prior written consent of the client. Documents prepared by the Empanelled C & AG / State AG, Chartered Accountants to be the property of the client.

All forms reports, other documents and software prepared by the empanelled C & AG / State AG, Chartered Accountants firm for the client under this contract shall become and remain the property of the client, and the empanelled C & AG / State AG, Chartered Accountants firm shall not later than upon termination or expiration of this contract, deliver all such documents to the client. 4 Payment The payment to the empanelled C & AG / State AG, Chartered Accountants firm for Internal Audit will be paid after receipt of Audit report of all the institutions of district to be covered as programmed. 5 Payments to the Empanelled C & AG / State AG, Chartered Accountants Firm

Cost Estimates: The Chartered Accountants firm should calculate the Financial proposal for one Block Office (which includes SDMCs of that Block) one DPO Office and one DIET Office and Other offices separately. 5.1 Currency of payment: All payments (Remuneration and Reimbursable) shall be made in Indian Rupees. 6 Settlement of Disputes

Amicable settlement The parties shall use their best efforts to settle amicably all disputes arising out of or in connection with this contract or the interpretation thereof. Dispute Settlement

Any dispute between the parties as to matters arising pursuant to this contract which cannot be settled amicably within thirty (30) days after receipt by one party of the party’s request for such amicable settlement may be submitted by either party for settlement.

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The CA firm should visit Block Office, DPO Office and DIET till the satisfactory completion of the Audit entrested & to vouch every details of transactions of respective offices.

Monthly programme of Audit to all the audit parties has to be submitted to the office of the SPD and Monthly Audit Reports have to be submitted to the concerned office and State Project Office. Since Internal Audit is concurrent details of the staff involved in the Audit has to be submitted to the State office. For each zone one Senior Audit Officer and Six Auditors are required. The State Project Director or Officers of SSA deputed by him will give surprise visits to places where Internal Audit is being conducted and check whether the staff engaged in Internal Audit are having required qualification and experience as furnished by the firm. Please note that the State Project Director, SSA, Karnataka, Bangalore, is at full liberty to reject the Contract without assigning any reason. Further, as quality is the principal selection criterion, the State Project Director, SSA, Karnataka, Bangalore is not bound in any way to select the firm offering the lowest price. The State Project Director, SSA, Karnataka reserves the right to reject the offers of any or all the firms which do not satisfy the requirements of quality Audit and cost schedule of the State Project Office, which is based on the essential man power required for the assignment.

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TERMS OF REFERENCE FOR APPOINTMENT OF AN INTERNAL AUDITOR FOR THE INTERNAL AUDIT OF ACCOUNTS OF DISTRICT AND SUB-DISTRICT LEVEL

OFFICES AND SDMCS ON CONCURRENT BASIS PERTAINING TO SARVA SHIKSHA ABHIYAN PROGRAMME.

1. BACKGROUND The Sarva Shiksha Abhiyan Samithi is a registered society which is implementing the centrally sponsored programme of Sarva Shiksha Abhiyan (SSA) to attain the goal of Universalization of elementary education in all the districts of state for which funds are shared between the Government of India and State. 2. OBJECTIVES Internal Audit is a control that functions by examining and evaluating the adequacy and effectiveness of other controls throughout the organisation. The objective of the current internal audit is to seek and professional opinion on the financial position of SSA, NPEGEL and KGBV programme. The internal auditor should also ensure that funds received and expenditure incurred for the accounting period are in accordance with the laid down financial regulations, procurement procedures and other orders issued from time to time and that proper accounts are maintained at all levels. 3. SCOPE Expenditure is incurred against various activities approved in the Annual Work Plan and Budget from funds released by the Government of India and the State Government covering the programme cost. A Statement of expenditure based on actual amounts spent under various interventions is sent to Government of India. The Internal Auditor is required to exercise tests of accounting records, internal checks and control and other necessary internal audit of the accounts as per general principles. In conducting the Audit, specific attention should be given to the following:

a) The internal audit activities should include payment audit as well as independent appraisals of the financial, operational and control activities of the programme.. b) The responsibilities of the internal auditor should include reporting on adequacy of internal controls, the accuracy and propriety of transactions, the extent to which assets are accounted for and safeguarded, and the level of compliance with SSA, NPEGEL and KGBV financial norms and State Government procedures. c) All funds have been used in accordance with the condition of the relevant financial norms and financial regulations with due attention to economy and efficiency, and only for the purpose for which the financing was provided.

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d) Generally accepted accounting principles are followed by all entities who are authorised to incur expenditure under SSA, NPEGEL and KGBV. e) Goods, works and services financed have been procured in accordance with relevant provisions of the procurement procedure prescribed for the purpose. Proper documents, namely, purchase orders, tender documents, invoices, vouchers, receipts, pay bills. TA bills etc. are maintained and linked to the transactions and retained till the end of the programme. f) All necessary supporting documents, records and accounts have been kept in respect of all programme expenditure including expenditure covered by statement of expenditure. Clear linkages should exist between the books of accounts and reports presented to the Government of India and the State Government . g) Expenditure incurred under SSA, NPEGEL and KGBV is strictly in accordance with the financial norms prescribed in the SSA frame work or any other clarifications issued from time to time. The expenditure statements/ financial statements included in the statement of expenditure of the relevant period represent a true and fair view or implementation and operations of the programme at the end of the financial year and of resources and expenditure for the year ended on that date. h) Expenditure is incurred with reference to the budget allocation approved by the PAB. In case the budget allocation is exceeded proper re‐appropriation duly approved by the competent authority has been obtained. i) SSA, NPEGEL and KGBV funds are used efficiently and economically to the purpose for which they are intended. j) Reconciliation of Bank statements and accounts is regularly carried out on a monthly basis.

k) Verification of compliances of outstanding audit objections with records and reports with clear opinion about their clearance.

l) Complying with directions and instructions issued from time to time by State Project Office.

4. OUTPUTS THAT WILL BE REQUIRED OF THE INTERNAL AUDITOR: Immediately on completion of the internal audit, the auditor should submit his report indicating the result of his review of the accounts records besides verifying the incorporation of statement of receipt & payments of all sub offices at block & district level to ensure the correctness of consolidated accounts & utilization certificate. All discrepancies noticed in the financial accounts, procurement, bank reconciliation etc., should be included in the report with full

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facts and details along with connected enclosures in support as per Provisions and norms laid down in FM&P Manual, orders & circulars of SPD. The report on compliance verification of outstanding audit objections with clear specific opinion on their clearance to be furnished separately under the heading previous audit. 5. GENERAL : The auditor will have access to all legal documents, books of accounts, procurement documents, correspondence and any other information associated with the programme and as deemed necessary by them.

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ANNEXURE – 1

INSTITUTIONS SUBJECT TO INTERNAL AUDIT

I. Bangalore - Zone I :- Bangalore South, Bangalore North, Bangalore Rural, Ramnagara, Chikkaballapura, Kolar, Tumkur, Madhugiri, Chitradurga & Shimoga districts.

a) Office of the Director, State Education Research and Training Bangalore b) Office of the State Programme Director, Mahila Samakya, Bangalore c) Office of the Director, Karnataka State Quality Assessment organisation, Bangalore d) Office of the Director of Women & Child Development Dept. Bangalore e) Ten District Offices of Deputy Director of Public Instruction (Admn) & Ex‐officio, DPC, SSA 52 Block Offices and 13,376 SDMCs f) Eight District Offices of Deputy Director of Public Instruction (Dev), District Institute of Education and Trainings. g) Eleven Kasturiba Gandhi Balika Vidhyalaya II. Mysore - Zone II :-

Mysore, Mandya, Dakshina Kannada, Kodagu, Hassan, Chikkamangalore, Chamrajnagar & Udupi districts. a) Eight District Offices of Deputy Director of Public Instruction (Admn) & Ex‐officio, DPC, SSA of Education Dept., 53 Block Offices and 11,206 SDMCs b) Eight District Offices of Deputy Director, District Institute of Education and Training. c) Nine Kasturiba Gandhi Balika Vidyalay

III. Gulbarga - Zone III :-

Gulbarga, Raichur, Koppal, Bellary, Bidar, Yadgiri, Bijapur & Bagalkote districts.

a) Eight District Offices of Deputy Director of Public Instruction (Admn) & Ex‐officio, DPC, SSA of Education Dept., 46 Block Offices and 10,478 SDMCs b) Eight District Offices of Deputy Director, District Institute of Education and Training. c) 44 Kasturiba Gandhi Balika Vidyalaya

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IV. Belgaum - Zone IV:- Belgaum, Chikkodi, Davnagere, Dharwad, Gadag, Haveri, &Uttara Kannada districts

a) Seven District Offices of Deputy Director of Public Instruction (Admn) & Ex‐officio, DPC, SSA of Education Dept., 51 Block Offices and 6,377 SDMCs b) Seven District Offices of Deputy Director of Public Instruction (Dev), District Institute of Education and Training. c) Nine Kasturiba Gandhi Balika Vidyalaya

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ANNEXURE – 2

FORMAT TO QUOTE RATES

Sl. No. Name of the office Rate 1 One DDPI Office 2 One DIET 3 One Block Office 4 One KGBV 5 One SDMC

6 Other Institutions i.e., a) Office of the Director, State Education Research and Training Bangalore

b) Office of the State Programme Director, Mahila Samakya, Bangalore

c) Office of the Director, Karnataka State Quality Assessment organisation, Bangalore

d) Office of the Director of Women & Child Development Dept. Bangalore

e) Office of the Director, Karnataka Text Book Society, Bangalore

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TECHNICAL PROPOSAL - STANDARD FORM

APPENDIX - A

Format for Letter of Proposal (On the Letter head of the Bidder) Date : To, The State Project Director SARVA SHIKSHA ABHIYAN SAMITHI New Public Offices Annex Nrupatunga Road Bangalore – 560 001 Sir, Re : To conduct Internal Audit of the Accounts of District & Sub‐district level offices and SDMCs on concurrent basis pertaining to Sarva Shiksha Abhiyan Programme for 2015‐16.

Being duly authorized to represent and act on behalf of.........................................

(here in after referred to as “the Bidder”), and having reviewed and fully understood all

of the Proposal requirements and information provided, the undersigned hereby

submits the Proposal for the project referred above.

We confirm that our Proposal is valid for a period of 90 days from ...........................

(Proposal Due Date)

Yours faithfully, ..................................................... (Signature of the Authorised Signatory of Bidder) ..................................................... (Name and designation of the Authorised Signatory of Bidder)

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APPENDIX - B

Format for Power of Attorney for Signing of Proposal

(On stamp paper of appropriate value)

POWER OF ATTORNEY Know all men by these presents, we ........................................................….. (name

and address of the registered office) do hereby constitute, appoint and authorise

Mr./Ms. .................................................................................... (name and residential

address) who is presently employed with us and holding the position of

.................................................... as our or attorney, to do in our name and on our

behalf, all such acts, deeds and things Necessary in connection with or incidental to our

bid for the project envisaging providing services of Audit Officer & Accounts Assistants

to State Project Office of all documents and providing information / responses to the

SARVA SHIKSHA ABHIYAN SAMITHI, representing us in all matters before SARVA

SHIKSHA ABHIYAN SAMITHI, and generally dealing with SARVA SHIKSHA ABHIYAN

SAMITHI in all matters in connection with our bid for the said Project.

We hereby agree to ratify all acts, deeds and things lawfully done by our said attorney

pursuant to this Power of Attorney and that all acts, deeds and things done by our

aforesaid attorney shall and shall be deemed to have been done by us.

These powers are granted by us and shall remain in force till the end and expiry of all

the contract period and the fulfillment of contractual obligations and liabilities.

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For .............................................

............................................. (Signature) ............................................. (Name, Title and Address)

Accepted ............................................. (Signature) ............................................. (Name, Title and Address of the Attorney) Note:

1. The mode of execution of the Power of Attorney should be in accordance with the procedure, if any, laid down by the applicable law and the charter documents of the executant(s) and when it is so required the same be under common seal affixed in accordance with the required procedure. The Power of Attorney should be on a stamp paper of appropriate value.

2. Also, wherever required, the Bidder should submit for verification the extract of the charter documents such as a resolution/power of attorney in favour of the Person executing this Power of Attorney for the delegation of power hereunder on behalf of the Bidder.

3. In the event of PA holder leaves his employment, the power of attorney should be given to the person filling his place without lapse of time.

4. The Power of Attorney should be notarized.

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APPENDIX - C

Details of Bidder

1. Name

2. Address of the office(s)

3. Date of incorporation and/or commencement of business.

4. Brief description of the Bidder 5. Name, Designation, Address and Phone Numbers of Authorised Signatory of the Bidder:

a. Name :

b. Designation :

c. Company :

d. Company Reg.No. :

e. Membership No. :

f. Address :

g. Telephone Number :

h. Fax Number :

i. Mobile Number :

j. E-Mail Address :

6. Details of individual (s) who will serve as the point of contact / communication for SARVA SHIKSHA ABHIYAN SAMITHI:

a. Name :

b. Designation :

c. Company :

d. Address :

e. Telephone Number :

f. Fax Number :

g. Mobile Number :

h. E-Mail Address :

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APPENDIX - D

Format for Statement of Experience

Experience Criterion No 1

Name of the project

Name, address and contact details of Client

Scope of the project

Scope of work of Firm

Date of commencement of the project

Date of completion of the Firm scope of work

Total billings from project for Firm

The above statement shall be supported by.

1. Certificate issued by the Client clearly stating the scope of the project, cost of the project and date of successful completion.

2. Certificate from statutory auditor certifying date of successful completion of Firm scope of work in the project and total billings till such date.

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APPENDIX - E

Format for Statutory Auditor Certificates Date We have verified the relevant statutory and other records of M/s………………………..

(Name of the Bidder) and certify the M/s……………………………… had been appointed for

the purpose of ……………………………….. (name of the project)

We have also scrutinised the documents made available to us for the said project and

certify the following:

Date of commencement of the project

Date of completion of the project

Billings for the bidder from the project ( Rs crores)

Signature and seal And registration number of Statutory Auditor

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APPENDIX- F

FINANCIAL PROPOSAL (PRICE BID)

From To _________________ The State Project Director, _________________ SSA,Karnataka, Bangalore. Sir, We the undersigned offer to conduct Internal Audit of the Accounts of District & Sub‐district level offices and SDMCs on concurrent basis pertaining to Sarva Shiksha Abhiyan Programme in accordance with your ‘Request for Proposal’ our

Technical Proposal ( Furnish in seperate cover) with Our financial proposal is as follows:

Sl. No. Criteria to quote rates Amount a) To take up the Audit of State Project Director Office

(SPO).

b)

Consolidation at the State Level all the Audit Reports, preparation of consolidated Receipts & Payments Account, Income & Expenditure Account and Balance Sheet and issue an Audit Report on consolidated accounts for each schemes separately.

c) To take up the Audit of One Dist Offices (such as DPO’s ,DIET’s ,Blocks , KGBV Schools & Schools)

d) To take up the audit of One School (Government lower & higher primary Schools) (Which receives more than Rs.100000/- (One Lakh Only Grant).

Note:

1. The rates quoted above are all inclusive of all taxes, service charges, TA/DA expenses and other charges.

2. In case of discrepancy between amounts quoted in price proposal, the amount quoted in words is taken as final price for evaluation.

Signature of the Authorised Signatory. Name and Designation

Address