saramagd int'l

Saramagd Int’l. Co. 2

Table of Contents

Section 1

The Stages of the Digitization Project for Ethiopian Radio ...........41- Receiving the Reel tapes from the Archive....................................52- Checking the reel tapes by the supervisor .....................................53- Cleaning the Reel tapes .................................................................54- Producing the Required Barcodes.................................................65- Capturing.......................................................................................9

Employee’s Everyday Tasks .........................................................116- Transferring the captured files to a specific station ....................157- Controlling the captured filess (Checker’s Duties);....................168- Correcting problematic captured files .........................................179- Changing the format from Wav to Mp2; .....................................1810- Checking the mp2 Files;............................................................2311- Correcting problematic mp2 files; .............................................2412- Sorting wave and mp2 files; ......................................................2413-Transferring captured files to the media (LTO);........................25

The procedure for sending data to LTO tapes:...............................25Media Content...............................................................................49Restore Files from Tape ...............................................................55Viewing Inside The Media ...........................................................71Restore Database Status ................................................................73

14- Giving captured tapes back to Archive;.....................................7915- Data Entry into the DGL Software;...........................................7916- Capturing Quality Control; .......................................................8017- Testing and fine-tuning players; ...............................................8018- Creating a playlist and sending files on air ...............................81

Section 2

Installing Windows and Network Services....................................93Microsoft Server Installation .........................................................93


Using your HP Smart Start CD to install your Operating System ..93Installing Services...........................................................................94

Installing the ADS, DNS and DHCP.............................................94Assigning a server IP address........................................................97Configuring your services .............................................................98Configuring DNS ............................................................................................. 98Configuring DHCP Server ............................................................................. 103Installing Service Packs and Utilities ..........................................107Miscellaneous Settings................................................................107Virtual Memory.............................................................................................. 113Installing Active Directory ..........................................................114

Section 3

Installing MSA Storage System ...................................................122HP MSA20 Storage Server...........................................................122

Section 4

Networking....................................................................................145Passive Network..........................................................................145Active Network...........................................................................147The Earth Well ............................................................................148

Amendments .................................................................................150A-Barcode Printer Setting ...........................................................150B- Description of the Barcode System.........................................153C- Training Program for Radio Technicians and Journalists........157


Section 1

The Stages of the Digitization Project for EthiopianRadio

There are several stages within the digitization project which are asfollows:

1. Receiving the reel tapes from the archive;2. Checking the reel tapes by the supervisor;3. Cleaning the reel tapes;4. Producing the required barcodes;5. Capturing;6. Transferring the captured files to a specific station;7. Controlling the captured files and checking barcodes;8. Correcting problematic captured files;9. Changing the format from Wav to mp2;10. Checking mp2 files;11. Correcting problematic mp2 files;12. Sorting wave and mp2 files;13. Transferring wave and mp2 files to LTO;14. Giving captured tapes back to Archive;15. Data Entry into the DGL Software;16. Capturing quality control by the sound engineer of the radio;17. Testing and fine-tuning players;18. Creating a playlist and sending files on air.


1- Receiving the Reel tapes from the Archivea- Radio archive official should complete the required form for

each and every one of the reel tapes;b- Radio should provide the texts related to speech and music reel

tapes and give them to the project manager;c- When receiving the reel tapes from the archive of the radio, the

project manager should sign or stamp all the forms and receiveall the reel tapes from the archive;

d- These reel tapes should then be handed to the supervisor afterreceiving a receipt. Supervisor should sign a notebook whichincludes serial numbers of the reel tapes and the receiving date;

e- At the end of the day and after finishing the work, all reel tapesshould be handed to the project manager and he should alsosign the notebook as an evidence of receiving all the reel tapesback;

f- A copy of the form will be kept in the archive and a copy willbe kept by head of the project for further reference.

2- Checking the reel tapes by the supervisor

After receiving the reel tapes from the archive of the radio, supervisorshould check all of them, write serial numbers of the tapes and checkthat how many tapes are related to each other. Some of the programsare recorded on several tapes so it is required that all the related tapesbe captured in a single file. Therefore the supervisor should check allof the reel tapes to understand how many barcodes should beproduced. This process is valid just for the speech reel tapes, becausemusic tracks should be saved individually.

3- Cleaning the Reel tapes

Some of the reel tapes may be dusty and in need of cleaning or due tothe bad archiving situation they may be glued together. As this willaffect the quality of the captured files, Saramagd decided to clean allthe reel tapes before capturing them. Therefore two of the employees


are responsible for cleaning the reel tapes before the start of thecapturing process. They should do this using a clean white piece ofcloth on two separate machines which have been specially assignedfor this purpose. After this stage the reel tapes are ready for capturing.

4- Producing the Required Barcodes

* For finding more information about barcodes, the reason behindusing them, and their structure, see the Amendment A and B.

Barcode production should be done according to the following stages:a- Turn on the computer and the printer;b- Run the Argobar Lite software;c- Choose saramagd1.agx from the File menu;


d- Point the mouse to the barcode and click on it;e- Hit the Enter key;f- In the following window set the required number in the InitialValue part and set the last two digits to zero, If you are continuingyour work from previous number you should increase the numberwhich is after the first two letters by adding a 1 to it; Also set theIncrement to zero and press OK ;

g- Press Ctrl+P;h- Set the Label in the series to 1 and press the Print button;


i- Again press the Enter button to open the Barcode Propertieswindow;j- This time set the Increment to be 1 and press OK;k- Press Ctrl+P;l- Set the number in the Label in the series part according to therequired number of barcodes (based on the number of music pieces inthe related reel) and press Print;m- Do the above stages from number 3-4 forward to produce therequired number of barcodes, but remember to check every 10produced barcodes with a barcode reader to be sure that they areworking well and can be read by the barcode reader;n- After producing and printing the required amount of barcodes pressSave button or press Ctrl+S to save the last number which is used.


5- CapturingFor capturing the reel tapes there are several things that should bedone. First of all you have to connect the reel tape readers to thecomputer. The sound card of the computer should have the requirednumber of inputs and should be able to be attached to reel tapereaders. Therefore Saramagd decided to use Lynx II sound card whichis a professional sound card with three stereo inputs, or six monoinputs and one stereo output or two mono outputs.The equipments should be attached to the computers according to thefollowing map.As you can see in these maps, Saramagd provided three sets – threecomputers with three reel tape players attached to two of them andtwo players attached to one of them.The Ethiopian Radio has provided four stereo machines and fivemono ones which are connected to those three computers.Also a barcode reader device should be attached to each computer forsaving the captured files according to the produced barcodes for them.

Set 1

Out 2

To the Headphone

Out 1

StereoOut (Ch1)

StereoOut (Ch1)

Stereo

Lynx TwoC

TapePlayer1

TP2

StereoIn 2

In 3In 4

In 1

DAW 1


Set 2

Out 2

To the Headphone

Out 1

StereoOut (Ch1)

StereoOut (Ch1)

StereoOut (Ch1)

Stereo

StereoLynx Two

C

TP4

TP5

TP6

Stereo In 2

In 3In 4

In 5In 6

In 1

DAW 2

Set 3

Out 2

To the Headphone

Out 1

StereoOut (Ch1)

StereoOut (Ch1)

StereoOut (Ch1)

Stereo

StereoLynx Two

C

TP7

TP8

TP9

StereoIn 2

In 3In 4

In 5In 6

In 1

DAW 3


After attaching the equipments to the computers, the Cool Edit Pro 2.1software should be installed.

Now everything is ready for the capturing to start.

Employee’s Everyday Tasks

Each day the employees should do the following steps:a- Wearing gloves;b- Cleaning the tape players with a white clean piece of cloth and

alcohol;c- Getting the reel tapes along with the required barcodes from the

supervisor;d- Putting the reel tapes on the Not Captured shelf;e- Turning the tape readers on;f- Turning the computer on;g- Creating a new folder with the current date in the format of

ddmmyyyy as its name in drive e:\ of the computer;h- Charging the reel tapes on player machines;i- Running the Cool Edit Pro 2.1 software three times and

selecting the appropriate inputs and choosing the right settingsfor capturing. For selecting the appropriate input for each opensoftware, you should open Options in the tool bar and thenselect Device Order.


Then for each software the inputs number 1 to 3 should bechosen respectively.


After choosing the right input you should click on the Use inEV key to be able to use this input in the Edit View of thesoftware.Now the software and hardware are ready for the capturingprocess. The next step is to push the record button at the lowertool bar of the software. If you click on this button a windowwill open for you to choose the sample rate, number of channelsand bit resolution of the recording file. Saramagd decided tocapture all music reel tapes with the following specificationsaccording to the international standard:

Sample Rate: 96000Channels: StereoBit Resolution: 32 which is actually 24 because the sound carddoes not support more than 24 bits.


After you press OK the capturing will start and then you shouldplay the reel tape player right after that.

j- Controlling the devices during the capturing process and leveltuning when required;

k- Stopping the tape player and the software after the end of thecapturing process;

l- Rewinding the captured reel tape;m- Separating the different tracks on a reel and saving them

separately on the related folder by using the barcode which isalready produced via the barcode reader device (which isalready attached to the computer) with Wav format [windowsPCM (Wav)];

n- Bringing the reel tape out of the machine and sticking thebarcode with 00 as the last two digits on the reel and anothercopy on the cover;

o- Deleting the saved tracks from the software;p- Sticking the barcodes which are related to the tracks on their

specified place (for speech files the barcode should be stick to


the program description sheets and for music tracks they shouldbe stick on the back of the paper that contains their informationand number of the tape and the tracks should be written next toit);

q- Putting the captured reel tapes in the Already Captured shelf;r- After this step, all the above steps should be repeated from

letter h on, for another reel tape;

6- Transferring the captured files to a specific station This action should be done at the end of each working

day; Create a folder with the current date as its name on

partition E:\ of the specified computer; Click on My Network Places from the start section of

the windows operating system; Click on the View Workgroup Computers section on

the Network Tasks panel in the left side of the window;


Select Saramagd 1 and go to partition E:\ of that computer; Open the folder which its name is the current date; Select all the files or press Ctrl+A to select all the files; Copy the files to the folder that you have created on the

partition E:\ of the destination computer (station 4 or 5);Note: When copying the files, pay attention to the destinationfolder. It should be on the computer that you want to copy thefiles, not on the network. This problem may happen becauseboth of the folders have exactly the same name.

Do the same procedure for computer number 2 and 3. Check the copied files to make sure that they are copied

correctly. You can do this by comparing the size of allfiles on the destination folder with the size of all relatedfiles on the three computers.

Delete the files from computers number 1, 2 and 3.

7- Controlling the captured files and checking barcodes(Checker’s Duties);

a- Turn on the computer;b- Run Cool Edit Pro 2.1 software;c- Click on the Open button in the tool bar and find the folderwhich its name is the date of the previous working day;d- Use barcode reader to read barcodes which are related tocaptured files – for speech files the barcode is on theinformation papers that accompany each reel tape and for themusic tracks barcodes are stick to the related cards which hasbeen provided before;Notice: In case there is any kind of failure in the barcodereader, tell supervisor about the problem and ask for his help.

a- Separate papers or cards which all the related files in themhave been captured correctly and you can find them;

b- Also separate those cards or papers that there is a problemabout them and you can not find one or more of the relatedfiles;

c- Give those cards that are problematic to supervisor andexplain the problem to him;


d- After checking all barcodes, open each and every file whichhas been captured in the previous working day and listen tothe beginning, middle and end of the file and check that ifthere is any problem in them. In case you have found anyproblems tell the supervisor about the problem.

8- Correcting problematic captured filesa- The supervisor should check all the problematic files and ask fromthe checker about the problem that exists in each file.b- Then they should specify that this file is in which tape and if thetape has been returned to archive, it should be taken again. If it is stillthere and is not sent back to archive, they should bring it and listen toit. If the original tape has the same problem, it should be placed in theDamaged Tapes section.c- If that tape does not have the same problem, it will be clear that theerror occurs during the capturing. So it should be recaptured.d- After recapturing, the checker and the supervisor should check thefile again. If the problem persists, they should tell about it to theproject manager to investigate the case.e- All the tapes that are placed in the Damaged Tapes section, shouldbe controlled by the project manager and one archive official and theyshould decide about what they want to do with them. If a tape isregarded as useless and not worthy, then it won’t be captured and itwill be sent back to the archive. If radio officials say that one tape isvery important and they ask for capturing it even if it has a badquality, the number of that tape should be written in a notebook or aform and radio officials should sign that form. In this way, they willaccept that the bad quality of the captured tape is related to theoriginal tape and not the capturing process. If at some later stages,some radio officials or sound engineers claim that the quality of somefiles is bad, then it should be checked to see that file belong to theseforms of files or not.


9- Changing the format from Wav to Mp2;For changing the format of the captured files, the Wavelab 5 softwareis required. For changing the format of the files to MP2 follow thefollowing steps:

Open Wavelab 5 software; Click on the Tools button on the tool bar; Choose Batch File Encoding;

Click on the + sign on top of the toolbar;


Select the files that you want to change to MP2 from the relatedfolder on the computer;

Click on the Open Button;


Click on the folder icon in the Destination folder section tochoose the folder that you want to save your files in;

Click on the tab under the selected files to change the format tothe one that you want;


From the drop-down list in the Type section, choose MPEG Layer-2;

Click on the drop-down list selector on the Encodingsection and click on Edit on the pop-up menu ;


Choose 256 Kpbs option from the drop-down list of the Bitrate section;

You should change the options of the Channel section fromNo Change to Stereo.

Note: This is very important and should be noticed very carefully.There is no difference whether you chose mono or stereo files, ineither case you must change the option for the Channel part to Stereo,otherwise the mp2 files can not be played by Windows Media Playerand hence can not be played by DGL software.

Click OK and again Click OK in the previous window;


Click Start on the first window that contains selected filenames;

Wait until you can see a green circle next to all the selectedfiles, if you see that it means that all the files has beenchanged to MP2 and this stage has been completed;

Close the software;

10- Checking the mp2 Files;In this step, one of the employees should open the mp2 files and listento them quickly. The purpose of doing so is to make sure that theywill open correctly and the quality of them is good. As once thequality of the wave files have been investigated and checkedthoroughly, there is no need to do it all over again at this time. Weonly want to make sure they have a good quality and there is no noiseor bad effect in these files.


11- Correcting problematic mp2 files;If there is a problematic file among the mp2 files, it should be movedto another folder called Damaged mp2 and after checking them withsupervisor, they should be changed to mp2 again. (the wave fileshould again transform to mp2). If the problem persists, you shouldtell this to the project manager and ask from him what to do next.One of the problems that may occur for the mp2 files is the Encodingerror. This is because the original wave file was more than 2 GB andbecause Wavelab software does not support files with more than 2 GBcapacity, that file should be divided to 2 or more sections using thissoftware or Cooledit software, and each section should be transformedto mp2 separately and then they should be attached to each other usingthe same software.If the original file is not more than 2 GB and the problem occurs, youshould change the sample rate to 16 KHz, instead of 48 KHz. This isvery rare and occurs once in every 400 files and can be resolved thisway.

12- Sorting wave and mp2 files;One of the issues that may facilitate the use of the system in the futureis knowing that which files are in which LTO. Clearly, this problemcan be solved in the software system and DGL completely solves thisproblem, but if the barcodes put together in ascending order and moveto LTOs based on their numbers, accessing them will be much easier.So in this stage you should put the files in order. For doing so, a folderwill be created with the name ST00001M00 which relates to the firstLTO for example, and is completely the same as the barcode used forthat LTO. Inside this folder, two other folders will be created withnames of mp2 and Wav. The wave files should be selected based ontheir numbers and copied into the Wav folder. Then the related mp2files should also copied to into the mp2 folder. These two folders willbe moved to the LTO at last.When selecting the files for moving to LTO you should pay attentionto two things. First of all, the number of the files inside the mp2 foldershould be half of the number of files inside the Wav folder, becauseall the wave files have a pk file beside them. Also their serial numbers


should be the same so that we can make sure each wave file is next toits mp2 file.The second issue is that because we can not move more than 105 MBdata to LTOs with 200 MB of capacity, because of the mirroringtechnology and other technical reasons, so care should be taken forchoosing the files in a way that the total capacity does not exceed 105MB.

13-Transferring captured files to the media (LTO);LTO is a kind of peripheral memory which is used for archiving. Byusing this technology you can save large amounts of data for largeperiods of time. The average life of LTO is 50 years which incomparison with other technologies like CD and DVD, is much longerand much more cost effective.

The procedure for sending data to LTO tapes:

This section of the document refers to some explanations abouttransferring data to offline archive or LTO tapes.

As a first step, you should connect the tape drive to the computerand install the required software for working with LTO drive. Thenyou should run the program by clicking on the TapeWareAdministrator icon from the start menu or on the desktop as it isshown in the picture:

To open tape ware, double click onit or right click on it and chooseopen.


After that, the following page will appear on your desk top. Since thedefault has no password, just by clicking on the Ok button you can goto the next stage. In case you have a password, you should enter yourpassword.

Log in

The next page is the home page of the TapeWare program. In thispage you can choose what job you are going to do. Also one can go todifferent toolbars and select the items in them.

1. type the username and password.2. Click on the Ok button.


In this page there are some different items. For now, we are going toget a back up, so we should click on the Back up button on the top ofthe windows.


CREATING NEW OBJECT In the new object dialog box, select the available type. By

default it is a back up job.If you want to create a back up job, click on OK button. After clicking on the OK button the system brings the

properties window of the back up job.

NEW BACK UP PROPERTIES DIALOG BOX

Here as you can see there are some tab items like:

1- General2- Selection3- Options4- Schedule5- Logs6- Permission


Here in General tab, you can give a proper name to the back upyou are going to take.

After creating a new object the system brings thisdialog box.


BACK UP NAME

In the properties of the new back up job, type the name of theback up. So here we give a proper name such as (Back upMedia 20 Speech)

1. In the name box, type the back up name.

2. after entering the name of the backup, click only on the Apply button (donot click on the OK button at this stage,otherwise the window will be closed.)


SELECTIONIn this section we should select the files or folders that we want toinclude in our back up job.

Click Selection tab on the top of the window, then the systemshows the selection window.

Click (+) sign to expand MULTIMEDIASERV1.

1. Click on the Selectionbutton.2. Click the (+) sign and expand

MULTIMEDIASER1

3. Click on Apply.


SELECT THE FOLDER TO TAKE BACK UP

After expanding, select the files or folders which you want totake a back up from them.

As you can see here we selected the desirable Media.

1. Select the folder which you wantto take the back up from the list.

2. Click only on the Apply button. You can alsodo this at the end after setting all the settings.

*** In order to be able to have the restore database option as weexplain later, please select the Tapeware storage server disk everytime you want to take a back up as well.


OPTIONS

Click on the Options tab. Here the system gives you different options about the back up

job. As you see, for most of them we use the default setting, butthere are some items that you should take into consideration.


Adjusting Different Options

One of the items that you should take into consideration is thepassword. This option can be used to provide passwords for the tapes;otherwise you can leave it empty. Since there are so many medias inRadio Ethiopia it is recommended not to use any passwords. Althoughwhen a password is used, no one can delete the media files exceptthose that have access to that password, one may forget the passwordand later will face serious problems.


BACK UP MODE

Select and adjust different options. In the Back up Mode select Full mode. In the Write Mode, select Overwrite all tapes. In the Auto verify mode select Full Verify Mode. To change the media path, click on the browse button and select

the path. To give the media a password, click on the Media Password. To give the media a name, type the name in the New Media

Name box.


As you can see in Write Mode, there are some options that you shouldchoose one of them.

1- If the media is completely blank and you want to make a newback up, you can choose Overwrite all tapes.

2- but if previously you have some data on the media, you shouldchoose Append to all tapes. for more information you can referto the help of LTO drive but one important thing is that if youhave some data on the tape and you overwrite the tape, you willlose all your data, since the system automatically formats yourmedia.


Auto verify Mode

There are some options about verifying the backup job. For moresecurity, it is better to use the Full verify option. In Quick verify, thesystem just verifies that all the files are transferred to the media butdoes not check the correctness of the files on the media, but the Fullverify option verifies that the files on LTO are exactly the same as theoriginal ones.For more information refer to help of the LTO drive.

1. Select Full Verify from the Auto VerifyMode.

2. Click on Apply.


Compression Type

There are some options about the Compression type, which are: None Standard System Both

It is recommended to use the System option.You can choose the one that suits your requirements. For moreinformation refer to LTO drive help.You can assign a name to the media as shown here:

1. Click Option tab

2. Select system from the Auto formatmode list.

3. Click on Apply.


SCHEDUEL TASK

You can create a Schedule for future use of a back up job. Select Schedule type in the type dialog box Adjust the date of the calendar in the calendar box.

1. Click Schedule from the propertiesdialog box.

2. Select schedule type from typebox

3. Adjust the date from the calendar

4. Click Apply


LOGS

We will show you an example of a log file after sending files to LTO.

1. Click Logs tab


Permissions

Click on the Permission tab. In the permission tab, select the required permissions from the

right side of the window. You can Add/Remove the users which should have access to

the tape. Click Apply. Click OK.

1. If you want to add a new user group,click on the Add button.

3. You can grant or deny an access.

4. Click Apply and Click Ok.


Now after setting everything you can click on Apply and OK buttons.

Then the following window appears:


RUN THE BACK UP FILE

To start the backup you should run the back up job from the statuswindow.

You should run the back up job to use it. We have alreadycreated a back up with a specific name, so right click on it andclick on Run. Back up will follow the procedure that we alreadyadjusted.

If you are sure to run the selected back up job, click on the YesButton.

The system brings up the media status dialog box.

1. Click on the Back up tab.


2. Right click on the file which youtake back up and click Run

If you need to run the back up click yes. Thesystem brings the status windows.


STATUS OF BACK UP

In the status of back up media section, the system shows thedetails of sending data to the tape.

After sending the data you can close it by clicking on Closebutton.

VIEW REPORT

After the back up process is finished, you can view a report aboutthis job. For doing so, right click on the back up job; for exampleBack Up media 22 Music and click on the Properties. By doing so,you can see the following window.Click on the Logs tap, and select the log file of the back up. Thenclick View to see the characteristic of the back up you sent to LTO. Inthis report you can see information like the criteria of back up, thenumber of files being sent to LTO, and whether the job is donesuccessfully or not.


It is better to have a copy of that log file for later use. It is notnecessary to keep these log files, but it is a good idea to keep a copyof them for future use, in case it will be required.

After finishing the back up job, the system brings the logsinformation dial box.

To see the full report click on the View button, so that thesystem brings the report dialog box.

1. Click on the Logs tab.

2. Click on the View button, to see thereport.


To see inside of the media to be completely sure, you have to do thefollowing:

First click on the Media tab on top of the window, the click onthe desired media which right now is on LTO Drive, forexample media 22.


At the right side of the windows we can see the media.


MEDIA CONTENT

To see the media content double click on the media file orRight click on it and click Properties. For example media 22

The system brings the media content wizard. Click ( +) sign to expand the Tape ware storage server

1. Click (+) Sign to expand the drive.


After expanding the tape, expand the back up folder and selectthe folder the system shows the content of the folder at the rightside the window.

If you click the (+) sign it expand the folder


DEVICE

To eject the device click on the Device tab on the windows.

1. To see the drives, Click Device tab


EJECTING TAPE

Right click on the device. Click Eject media. There is one very important thing that you should take into

consideration. If you make a mistake and instead of clicking onEject, you click on Format all, the media will be formatted andyou have not that data any more, so be careful.

1. Click Device tab

2. Right click on thetape device 3. Click Eject Media the confirmation

dialog box will be bring.


The system brings the confirmation dialog box. If you are sure to eject the media click yes or otherwise click

no.

To remove the tape click Yes button otherwise click No


System displays the confirmation dialog.


RESTORE FILE FROM TAPE

The Procedure for Restoring a Media that’s the same as back up onthe desk top double click the TapeWare administrator as it was shownin the picture below.

The following windows appear on the desk top so please click Ok incase there is a password enter the password but the default has nopassword

RESTORE

To restore the file which we used in the tape you should plug the tapeon the computer

Double Click Tape ware Administration, the system brings thetapeware program.

1. Click tapeware administration fromdesktop.

1. Type user name if you have,otherwise click ok


Click Restore on the top of the windows.

CREATE NEW RESTORE OBJECT

Click new object from the dialog box ,the system brings thenew object windows

Select Restore job 1.To restore the file click the newobject which indicated by the arrow

1. Click Restore tab

2. Select restore job

3. Click Ok button ,it bringsthe restore properties dialogbox


RESTORE PROPERTIES DIALOG BOX

By clicking ok the following windows appear

This window shows the propertied of the media you are going to storethere are some items are:

General Selection Option Schedule Logs Permission

1. Type the name of the filewhich we restore.

2. Click Apply.


The General items as you can see above you can gave a proper nameto the media you want to restore for example ( Restore Media 02 Wav) or as you like

RESTORE SELECTION

By clicking Selection the following windows appear so by clinkingthe + you can go to your desire media that you want to restore andchoose the whole media or even one file of the media as you can seein the picture

1. Click Selection tab

2. Click (+) sign to expand the drive.

3. select the file which youneed to restore

4. Click just Apply


RESTORE OPTION

In Option the default is recommended as the picture shows here butone can change the option and this refers to more than one tape wareif in case was available. 1. Click Option tab.

2. Click Apply.


Here shows the schedule in which when you can adjust the time so thesystem automatically in a specific time start to restore or back up byitself but this system refers to low data not what we did here sinceonce in a time for the project of radio daily we are transferring 105 Gbbut this time schedule refers to organization which in a week theyhave not more than 10 Gb and weekly they want to automatically takeBack up of their data.

RESTORE SCHEDULE


RESTORE LOGS

The purpose of Log after sending the back up to media the textfiles of that media will appear here that lather on Back up procedureyou will see the example

1. Click Logs tab

2. Click Apply


RESTORE PERMISSIONS

For permission it is depend upon the organization but it isrecommended that it will be the default of the system itself the defaultall of the under items will be deactivated which is neutral and it is thebest option 1. Click permissions tab.

2. If you can add new user group, clickAdd button.

3. You can grant or denied the access

4. Click Apply or at the end after setting evrythings just one time you can click apply and thenok


RESTORE RUN RESTORE

After selecting all the items and all the setting now you can clickApply then Ok or just ok then you will comes out of the windows asyou can see down there is a restore Item which name Restore media02 Wav right click on it and justify that Yes as you can see below.

1. Right click on the file andclick run the statuswindows appear


1. If you are sure to run the restore status click Yesotherwise Click No


STATUS OF RESTORE MEDIA

Here is the final result of the job you done and it is automaticallyrestore the files which you chose from media to the server here onethings is important the files which you restored go to the same placewhich you already took the back upFor example if you already back up this files from Drive F – LTOmedia folders __ media 02 _ WaveThe selected objects go exactly to the same above place which youalready took the back up and restore at that place otherwise youyourself change the pathAfter finishing the job the system automatically closing the devicewhen it said complete you just can click the close button as you cansee in the under picture

1. after restoring click Close


MOVING FILE

For bringing this windows go to restore option again and make newobject now go to selection and choose what file you are looking for asyou see in the picture then click the move icon.

To move the file to another drive or disk we can proceed thefollowing procedure:


SELECTING PATH

1. Click Browse to give thelocation.

2. Expand the drive andselect the folder.


SELECT FOLDER

1. Select the folder which youwant to put the moved file.

2. After selecting the path click OkButton


It shows the path on the browse window.


1. It is stored under theselected folder 2. Click Apply and Click Ok


Viewing Inside The Media

for example here we want to see the inside of media 2

Now when we double click media 2 it brings you the path and insideof media as you can see in the following picture.

1. Click Media on the tape windows


DELETING MEDIA FILE

1. In this section also you can delete the files completely from mediaif you click on Wav and then click delete icon you completely deletethe wave also for mp2 you do the same job or you can go inside Wavand by clicking or choosing one barcode delete exactly that bar code2. After clicking the delete icon it brings the confirmation dialog box ,it said are you sure you want to delete , if you are sure to delete clickYes ,otherwise click No.


RESTORE DATABASE STATUS

First of all this process is too important and should be done withthe professional and experts Some times for different reason one isgoing to format the operation systems or install windows 2003 so aftertaking this action there is no media remain in the folder so at this timeyou should insert the last media for example if you have 105 Mediainsert media 105 and follow the following procedure1- first insert the last media to LTO Drive then open the device button

1. Click Device on the top oftapeware windows.

2. Select the Hp Ultrium from the list


Here there is a warning message and make sure that you shouldrestore the LATEST back up number otherwise it removes above thenumber which you restored number for example: if you have 109Media on the server but you need to restore media 34 from the hpUltrium , the system brings the below message ,if you click yes itrestores media from 1 up to 34 , and it removes from 35 up to 109 nolonger exists in this media . We must careful to restore data or restorethe latest media, Since at that time media 34 will be included.

1. Right click on the tape media2. Click Restore Database, it brings theconfirmation dialog box.


1. In the confirmation dialog box, if you click Yes itrestore the latest database , otherwise click No


1. If you want to restore the latest databaseclick yes, otherwise click No


1. Before restoring the database immediately it brings the tape password,If you have the tape password click Yes, otherwise click NoIt is recommended since there are so many Medias not to use password when wetake backup may be you forget the password and later on you will face seriousproblem.


1. After seeking and finding the media show the operationcompletes and click Close


14- Giving captured tapes back to Archive;After all the tapes have been captured, controlled, and after all theproblem have been resolved, the tapes should be sent back to archive.For doing so, the project manager should take all the tapes from thesupervisor and give them back to the archive officer based on theprevious lists that both sides signed them. The archive officer shouldsign all the receipts and confirm that which tape at what time and dateis going back to archive. It is obvious that after signing these receipts,the archive department can not claim about the missing tapes ordamages to tapes and the project manager will have no liability afterthis process is finished.

15- Data Entry into the DGL Software;

Data entry in the software is one of the most critical stages of thisproject and should be done with great care. The job is done based onthe following stages:

Supervisor should print the text file containing the barcodes ofthe files stored in the LTO which is going to be data entried.

Using the text file, he should find all the data papers related tothose barcodes.

He should divide the papers between the operators who aregoing to do the data entry process.

Supervisor should create five copies of the LTO barcode andstick them on a piece of paper and give each operator one ofthem.

Operators should enter the data on each paper using the barcodeon the piece of paper for entering the LTO barcode. This hastwo advantages, one of which is to keep them from errors inentering the barcode, and the other is to facilitate the jobbecause they should repeat entering the barcode which is verytime consuming.

After finishing all the data papers and entering all of them in thesoftware, the operator should collect all the papers and should


compare them to the list of the barcodes in the text file andshould tick each and every barcode.

Maybe there are some of the barcodes that are not related to thatLTO which operators are doing the data entry for it, but asoperators do not know this matter, they enter that data with thesame LTO barcode that they have. In this case the supervisorwill notice this matter when checking the barcodes in the textfile, after which he should correct the mistake by searching andfinding the same speech or music barcode and enter the correctLTO barcode for it.

16- Capturing Quality Control by the Sound Engineer ofthe Radio;Radio is supposed to introduce one of its sound engineers or some onewith good archival and technical skills to Saramagd Co. This person isresponsible for coming to the workshop of the project in some timeintervals and should listen to the captured files and announce that theirquality is acceptable or not. If there is any kind of error or problem,s/he is responsible for telling it to the project manager so that he cansolve the problem. If this person does not pay enough attention tohis/her job, Saramagd Co. will not be responsible for the probableerrors. He should sign some forms to indicate that the quality of thecaptured files untill that date is acceptable. The project managershould keep all of these papers as part of the documentations of theproject.

17- Testing and fine-tuning players;Reel tape players like other devices and instruments are in need ofcleaning and maintaining. In this project, this matter has moreimportance because the program which is played by them is notsupposed to go on air just for one time, and the captured file willalways have the same quality. So maintaining, controlling, cleaning,and fine tuning these devices are very important and each month thetechnicians of the radio should control the head, azimuth, cables,connectors, and other parts of these devices.


18- Creating a playlist and sending files on air

a. First Open the Digital Global Library Software shortcut From Desktop orselect it

from Programs file.

Steps for starting Digital Global Library Software

Click Start at the left bottom corner of the computer Select All programs Select Digital Global Library from programs file then click.

Start

All Programs

Digital Global Library


b. Login

To Login you have to know the user name and password Select or enter the username in the user name field Select or enter the password in the password text field After Entering the username and password click the login button. To Exit Click Exit Click Help button if you don’t know how to enter the username and

password.Notice:- if you don’t enter the username and password or either of themyou will be asked to enter again.

c. From the menu select playlist for English and SÝ¨‰ ´`´` for Amharic Form


d. Searching music/speech

To search music/speech Click add to playlist at the Top left side of playlistThen there are more than 17 fields. Based on what you want you can searcheven one filed, enter or fill the music/speech in appropriate fields then clickthe search button at the right top corner of search form or use Enter key fromkey board.

Notice: - if you want to search for music/speech please check/select theMusic/speech Option button so that you can properly search.


Search Form

In the search form there are more than 17 fields, fill the text box and click searchbutton or Press Enter key.

e. Adding a music/speech to the playlist

There are two different ways Select the music/speech that you want to add then click Add to playlist

button. Select the music/speech that you want to add then Double click at the

beginning of the music/speech

Notice: - Here you have two choices you can either directly play orAdd (save) it for another time


f. Adding (Saving) a play list

After selecting the music/speech click the add button and write the name of yourplay list on the text box. After saving, to access the music/speech that is alreadySaved use the following method

From the open playlist select/choice your file

Notice: - since the files are saved alphabetically it is easy for you to access.


g. Updating the already added or saved fileLet you have already created a file name called Best music and you

have10Music in Your play list and you want to add/delete music from Best music so

youWant to save the change you have made. Then you can simply click Update.


h. Deleting a playlistYou have created a play list name called Best music and you played the

music/speech. Now you want to delete the playlist. First select the playlistfrom Open playlist box then click Delete playlist and there will be a messagebox which says Are you sure you want to delete the playlist if you choice yesit will be deleted but if you choice No then it will not be deleted.

Notice:-since a playlist take considerable hard disk after using the playlistspace you have to delete it

.

i. Sound

You can use this sound button for different purposesTo check:

--the music or speech quality,--order of the music or speech,--or to play a music

How to play music/speech using sound?

First select the music/speech you want from the playlist then click soundbutton

Notice: - After you use the play list please delete itWhat is the differences between Sound and On Air

Notice: - The difference between sound and on air is, at sound you can selectmusic randomly and play it but at on air it plays all music non stop (with outstopping the music)


j. Importing

Let you have music/speech in your hand and you want to play it.The first step is copy the music/speech to the destination folder. In our case let’s

put it to D:\Music and now you want to play it. First in the play list form clickimport button then select the music from the folder you save it.The diagram below shows how to import music to play list and send on air


Down Arrow

The use of down arrow is to make the music/speech to one step down.For instance the music/speech you want is number 2 but instead you want it to benumber 3, so select the music/speech then click down arrow button.

Up Arrow

The use of up arrow is to make the music/speech to one step up.For instance the music/speech you want is number 2 but instead you want it to benumber 1, so select the music/speech then click up arrow button.

Delete

To delete a music/speech first select the music/speech then click the delete.

Clear All

It clears the playlist window so that you can prepare another playlist or open.


Fade In and Fade Out

Fade in fades at the beginning of music/speech.Fade out fades at the end of music/speech.ExampleEnter in the fade in field 10 sec and 10 sec in the fade out field. This meansAt the start of the music the first 10 sec it will fade in and at the end of music alsoit will fade out for 10 sec.Notice: -For fade in and fade out its default value is 5 seconds.

PlayIt is used for to play part of music.In the first field enter the initial time and end time for the second field.Notice: - 00/00/00 the first 2 zeros represents hour, the second 2, representsminutes, and the last seconds.

1. Shortcuts for changing English to Amharic Hold ctrl and * On the numeric keyboard

2. Shortcuts for changing Amharic to English Hold ctrl and / On the numeric keyboard

The following tables show Amharic phonetic.


Table 2 – Phonetic Regular Keystrokes

Table 2- Continued Phonetic Regular Keystrokes

The "G" character is available on Ge'ez - 1 Numbers for non-UNICODEmode.


Table 3 - Phonetic with the CAP LOCK key ON

Table 4 - Phonetic Irregular Keystrokes I with CAPS key ON

Table 5 - Phonetic Irregular Keystrokes I with Caps Key ON


Section 2

Installing Windows and Network Services

Microsoft Server Installation

Using your HP Smart Start CD to install your OperatingSystem

1. When you first switch the server on. At the prompt where it says2. “Press F8 to run ROM configuration for Arrays Utility”3. “Press Esc to continue”4. Press F8.5. Use your arrow keys to move to the “Select as boot controller”

option and hit enter.6. Boot from the HP SmartStart CD that comes with your server.7. Choose the language that you want to use during the

installation.8. The next screen shows you a summary of the configuration of

the server.There is a button that says “Launch Setup”, click it.9. Select the array configuration utility.10.Select all hard drives to be part of the array.11.Create the first logical drive as 69459Gb with the “MAX Boot” tab

selected.12.Go into the Controller settings and select “Medium” for both

options.13.After the Array has been set up, select next.14. It will now ask what Operating system you need to install.15.Select “Windows 2003 Enterprise” and continue.16.Accept the default options and click next. Click next again and

then continue.17.Click OK at the Windows 2003 Boot Partition information.18.Accept the default partition size and format type and click

continue.19.Next you will configure the licensing mode. Accept per seat and

click next.20.Enter your OS product key and clicks continue.


21.Enter a password and confirmation. We have used “-po09iU*”.Click next.

22.You will be asked to insert the Operating System CD. Insert theCD and click OK.

23. Installation files will be copied. It will take about 30 minutes.24.Click finish. You will be asked to remove floppy diskettes and

CDs. Do so and click OK.25.After restarting Windows will copy setup files and restart again.26.Windows will format your partition as NTFS. Again your server

will restart.27.At the welcome to Windows 2003 setup wizard click next.28.Windows will install necessary drivers after detecting your

devices.29.At the Regional Settings dialog box, click next.30.Enter the name as “saramagd” and leave the organization

“EthiopianRadio”.31.Give a name that has been agreed upon in the naming

convention to your server. Type in the Administrator passwordand a confirmation.

32.Change your time zone to +3 GMT, i.e Nairobi. Click next33.For now leave the server in a workgroup and type in

“workgroup” as the workgroup name. Click next34.Clicks finish once the Completing the Windows 2003 Setup

Wizard has completed.35.Network Identification wizard, click next.36.Press Ctrl + Alt + Del and logon to your computer with the

password you specified in step 44.37.The Compaq installation utility will run and then restart your

server.38.Again logon to your computer.39.Close the Configure Your Server window.

Installing Services

Installing the ADS, DNS and DHCPThe Windows 2003 server installation doesn't install the ADS, DNS and DHCPservices by default. Hence go to Add/Remove in the control panel and add theseservices under the windows components.

Go to control panel and click add/remove programs


In add/remove programs click on windows components and you will get a dialogsimilar to the following:

Select Domain Name System (DNS) and Dynamic Host Configuration Protocol(DHCP then click next.


Assigning a server IP address

To give your server an IP address, right click on “My Network Places”, clickproperties. Right click on “Local Area Connection”, click properties. Double clickon TCP/IP and you will be presented with a screen that looks like this.

Select the "Use the following IP address" option and type “10.6.10.10”, subnetmask “255.255.255.0” and default gateway “10.6.10.10” for your subnet. For thepreferred DNS server IP, type the IP address of the server. Then click OK.


Configuring your services

Configuring DNS

Go to start-> Programs-> Administrative Tools-> DNS.


If this is the first server that you are configuring DNS on take the default option,i.e. Standard primary and click next otherwise select the Standard secondaryoption and click next.

Type the name of the Zone and click next. This will be ethiopianradio.gov.


At this screen take the default option and file name and click next. Once you haveclicked next then click Finish to accept all the settings you have selected at thisscreen.

You will see that the zone that you created will appear in the console.


Here again you will be asked what type of zone you want to create. If this is thefirst dns server that you are configuring, click next otherwise configure Standardsecondary zone for the subnet in which the DNS server will reside and create asecondary zone for the subnet where the primary DNS server resides.

Supply the network id for the current subnet where the server is installed. Clicknext.


Configuring DHCP Server

We will now configure DHCP. Go to Start-> Programs -> Administrative Tools->DHCP.


Select the server

Right click on the server and select the new scope option.

Enter a name and description for the new scope that you are about to create. Wewill name the scope EthiopianRadio and make the description the same. Clicknext.

Next you will define the range of IP that this DHCP server is going to administer.Enter the start and end ip addresses [10.6.10.11 – 10.6.10.50] of your subnet inthe appropriate box. Make sure the subnet mask is correct. The subnet mask forthis particular portion of the network is 255.255.255.0. Click next.

Here you will be able to define exclusions. These are a range of IPs that arereserved and which the DHCP server cannot allocate to other machines. Enteryour exclusion range and click Add. Follow the Network IP Address Documentto find out what should be excluded.

On the next screen change the number of days that addresses are leased to 30days.Click next.At this screen make sure the "I want to configure these options now" option isselected and click next.

Specify the IP of the default gateway for your LAN (10.6.10.10) and click add.Then click next.


Next we will specify the parent domain “ethiopianradio.govl” and the IP of theDNS server that we want our DHCP clients to connect to (10.6.10.10). Click next.We will not configure WINS so click next at this screen.


If you want to activate the scope now click next.


Installing Service Packs and Utilities

Install Windows 2003 server service pack 1.Install DirectX 9b with all defaults selected.Install Adobe acrobat 7.0.Lastly install WinZip 8.1.

Reboot the machine when prompted to do so.

Miscellaneous Settings

Right click on your desktop and select properties. Go to the “Appearence” tab.Click the “effects” Tab.


Remove the check mark from the “Use transition effects for menus and tooltips”option and select the “Smooth edges of screen fonts” option followed by the OKbutton.


Go to the “Screen Saver” tab. Set the screen saver to “Default Screen Saver” andcheck the “Password protected” option. Change the value of the wait time to 5minutes then click apply.

Go to the “Settings” tab and change the screen area to 1024 X 768 pixels. Alsoset the Colors to “True Color (32 bit)” then click apply.


Right click on your task bar and select task manager. Go to the process tab andselect the view menu and select the select columns option. Select all columns andClick Ok.

Go to the performance tab. Select the view menu option and select Update Speed->High.


Also, go to the “View” menu and select the “Show Kernel Times” option.

Go to Explorer click on the “View” menu and select the “Details” option.

While in Explorer, go to the “Tools” menu and select the “Folder Options” menuitem. Click on the “View” tab and set the “Advanced Settings” options as seenbelow. Once these are selected then select the option like current folder, this willapply these settings to all folders.


Virtual Memory

Right click on the My Computer icon and select properties. Select the Virtualmemory option. Move the swap file to drive and set the swap file on C drive to3500-4700 MB. Click OK followed by a reboot.


Installing Active Directory

Now that we have configured DNS and DHCP, we will install the active directoryservice. We will do this by running the utility "dcpromo.exe". Go to start-> runand type in dcpromo and click ok. You will be presented with the active directoryinstallation wizard. Click next to continue. This option must only be run onservers that require to be Domain Controllers or Child Domains in the “gov.local”domain.


If this is a new domain select the "Domain Controller for a new domain optionotherwise, select "Additional domain controller for an existing domain" optionand click next. Here we will use the first option, as this is the first domaincontroller within the MoCB network.

At the next screen click next to accept the "Create a new domain tree" optionsince we want to create a new domain tree.


Again, click next to accept the "Create a new forest of domain trees" option as wedon't want to join an existing forest.

Type in the full DNS name for the domain that you are creating. This isethiopianradio.gov . Click next.


Click next to accept the NetBIOS name of GOV.

Click next to accept the default locations of the database and log files.


Click next to accept the default location of the Sysvol directory.

Select the "Permissions compatible only with Windows 2000 or Windows 2003servers" as GOV is running in Native mode. Then click next.


Type in the password for the administrator of the domain that we are about tocreate and confirm it.

Active directory will start installing.

Once installation of Active directory is finished. Click the finish button.

You will be prompted to restart your computer. Click "restart now" to accept therestart.


Section 3

Installing MSA Storage System

For installing the MSA Storage System you should use the CD that comes withthe system to install and configure the system as follows:

HP MSA20 Storage Server

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Section 4

NetworkingNetworkingThe purpose of networking here in this project is to provide a proprietary internalnetwork for production, storing, and retrieval of digital audio files to be sent toantenna via the DGL software. This network is independent and separate from thedata network which is already available in Ethiopian Radio, but attaching the twonetworks is also a possibility which is considered in the design of the network.In the network section, there are two different parts which are passive and activenetworking.

Passive NetworkPassive networking is consisted of two sections: trunking and cabling.

TrunkingTrunking means providing some routes for the data and electricity cables bymeans of pipes or other devices. In this design, we have used white plastic ductswith covers for this purpose. We have used them in two sizes which are 6centimeter width ducts for main routes and 3.5 centimeter width ducts forperipheral routes. These plastic ducts are placed on the walls by means of suitablewashers and screws. These ducts are very light and are also very flexible forshaping. We could simply cut these ducts and shape them appropriately for anykind of route in a short period of time.In this design, we have used two parallel ducts with 10 centimeter distancebetween them, one of which is for data cables and the other one is for electricitycables. The 10 centimeter distance is for being sure that the electromagnetic fieldsresulting from the electricity cables won’t have a side effect on the data cables.For this purpose, we also used shielded data cables which will be discussed laterin this section.We have placed the ducts on the walls based on the following general criteria:

We have used two screws and washers even for the smallest piece of duct;

We have used gloves when working with ducts to prevent them frombeing dusty and dirty;

We have cut them with high care so that the covers exactly fit the ducts;

We have placed them on the most appropriate distance from roof andceiling in all the places. In the halls and corridors, the ducts are placed in ahigher place near the roof and in the rooms they are near the ceiling toprovide ease of use and easy connection to computers.


CablingFor data cabling we used the star configuration based on the newest standards ofANSI/TIA/EIA-568B for cabling office and business buildings. Also based on thenewest standards, we used category 6 cables with the appropriate keystones, patchpanels and patch cords from the same category.Configuration of the cabling is star-like as was mentioned and the base of it is inthe server room. A rack is placed in the server room which contains a switch, apatch panel, and also the server and MSA systems as well, with all the peripheraldevices. The connection between the patch panel and switch is done by means ofone meter patch cords. The height of the rack is 40 units (nearly 2 meters) whichis enough for containing all the devices necessary for this project. Due to the factthat the height of the room is around 3 meters, there is no problem in placing therack in the server room.We have provided two data ports and two electricity sockets for each workstation.Each port is connected to the patch panel in the rack by means of a UTP category6 cable. Based on the number of ports for this phase, we have provided a 24 portswitch and placed it inside the rack in the server room.The following items are used as the passive network accessories, based on themost recent standards and guidelines:

Double UTP 4, category 6, 100 Ω cables with PVC coating (R35056). Thefrequency of the cables is 250 MHz and is available in 500 meter spools.

24 port category 6 unshielded patch panel (R305117). These patch panelsare suitable for standard 19 inch racks and occupy one unit. We used acable guide over it to keep the patch cords and make them tidy.

Two port wall-mount outlets (R925768) 78*78 mm that has white colorand contains two category 6 connection modules (R302773).


Unshielded category 6 patch cords with one meter length (R302299) forthe rack (to connect the patch panel to the switch) and with 3 meterslength (R302302) for the workstations. The cords have a PVC coating.

For each workstation we have provided a separate electricity outlet as well. Theelectricity cables are 3*2.5 shielded cables. The rack has a separate power cordfrom the workstations. We have used shielded cables and have connected theshield of the cables to the earth well.

Active NetworkThe heart of the network is a 3COM switch. It is a layer 2 switch with 24,10/100/1000 ports. The handbook and specifications of the switch are availablefor further reference.

ServerThe server is a HP Proliant DL360 server with the following specifications:

HP Proliant DL360

Processor Intel 3.2 / 1 MB Cache

RAM: 2 GB DDR II

HDD: 2 * 75 GB SCSI Ultra 320

Integrated NC7781 10/100/1000 on-board adapter

Standard power supply


Smart array 6402 RAID controller

Modular Smart Array (MSA) SystemAn HP Storage Works MSA 20 is used for data storage. This MSA is a shelf with2-units height which is connected to a RAID controller with a Ultra 320 SCSIcable. Each unit is filled with a 500 GB sata hard disk. The hard disks are hot plugand can be inserted or removed while the system is up and running. The MSAcontains 12 hard disks which provide 6 TB of space, but as we have used RAID 6configuration which allocates some space to mirroring, parity, etc. the space isreduced to around 60 percent of the original space.The MSA 20 is installed in 2 units of the rack. The device is connected to RAIDcontroller and occupies an Ultra 320 SCSI channel. The server has a 6404 RAIDcard with 2 Ultra 320 SCSI channels, one of which is being used for RAIDconfiguration of the hard disks and the other one for MSA 20.

The Earth WellDue to the fact that there was no proper earth well available in the radio, we haveprepared an appropriate earth well for the network to avoid any probable damagefrom electricity surges. The followings were the instructions that were followedby us to provide the earth well.

1- A well with 8 meters depth and one meter diameter should be dug.

2- A 70 * 70 copper sheet should be provided with 3 to 5 mm diameterand the center should be drilled. Then a copper wire No. 35 (1 * 35)should be fixed to it with a screw and a die and then should be welded tothe copper sheet.

3- The sheet should be placed vertically inside the well which should befilled with a mixture of 40% clay, 40% pounce, and 20% smashed saltstone, for 1.5 meter. The rest of the well should be filled with soil.

4- It is better to put a pipe in the well before filling it so that every severalmonths some water can be poured in there. Of course, during the rainseason of Addis Ababa and some months after that, it is not necessary todo so.


Amendments

A-Barcode Printer Setting

Before start you may need to set up the barcode printer. You cando it according to the following guidelines.For changing the barcode roll, follow these steps:

a- Before doing anything, first turn the printer off;b- For changing the barcode sticks (if it is used completely and the

printer is run out of sticks) bring out the bar which holds theroll of the sticks;

c- Bring the empty roll out and put a new roll in it;d- Set the bar to its original place;e- Beware that the barcode roll should be adjacent to the left edge

of the inner part of the printer;f- Push the two white buttons at both sides of the ribbon holder

place and bring it up;g- Set the header part of the roll under two white holders under the

ribbon holder and put the header on the front cylinder of theprinter;

h- Bring down the ribbon holder part and push it slowly to close it.

For changing the ribbon, do the followings:a- Push the two white keys at both sides of the printer to release

the ribbon holder from its place;b- Take the lower cylinder from its right part and push it to the left

to bring it out;c- Do the same thing about the upper cylinder;d- Take the new cylinder and put the full cylinder in the lower part

and push it to the left to fix it in its place;e- Do the same thing for the upper cylinder which is empty;f- Roll the upper cylinder till the ribbon is placed smoothly on the

printer cylinder;g- Push the ribbon holder lower slowly to be fixed in its place.


There are two ways for using the barcode printer, one way is withusing ribbon and another way is using it without ribbon to print on thespecial papers that allow this kind of printing.For either ways you have to change the settings in an appropriate way.

For doing this follow the following steps:

e- Start the Argobar Lite software;f- Press print button;g- Press the Select Printer key on the pop-up window;

h- Select Printer Setup in the following window;


i- If you want to use the ribbon, tick the square next to the wordRibbon and if you do not want to use it leave it empty. Youcan tick the square by clicking on it.


B- Description of the Barcode System

The barcode has the following general shape:

ST00000W00

Barcode for tape 1 ST00001W00Barcode for the cover of tape 1 ST00001W00Barcode for the first track of tape 1 ST00001W01Barcode for the second track of tape 1 ST00001W02Barcode for the third track of tape 1 ST00001W03Barcode for the tape 2 ST00002W00Barcode for the cover of tape 2 ST00002W00Barcode for the first track of tape 2 ST00002W01Barcode for the second track of tape 2 ST00002W02Barcode for the third track of tape 2 ST00002W03Barcode for tape 3 ST00003W00

S T 0 0 0 0 0 W 0 0

Two digits for thenumber of wavfiles on each tape.

The first letter of companyname: Saramagd.

The first letter of theword “Tape”, for Mediadevices it will be M.

Five digits for the numberof tapes. The maximumnumber of the tapes can be99999, which is enoughfor 500,000 music files.

The first letterof Wave forthe wave files.


The usage of the barcode system is based on this schema. For Speechtapes you should produce two barcodes with 00 as the last two digitsand one barcode with the same number in the middle part and with 01as the last two digits. For example, the barcode for one speech tapemay have the following shape:

ST00127W00ST00127W00ST00127W01

One of the barcodes with 00 at the end will be pasted on the cover ofthe tape, another one on the tape itself, and the barcode with 01 at theend will be pasted on the paper that holds the information related tothat tape.For the music tapes, barcodes should be produced based on a differentplan. As before, here we produce two barcodes with 00 at the end, butwe should know how many tracks are inside each tape and we shouldproduce that number of barcodes. These barcodes should start from 01at the end and proceed to reach that number. For example, if a musictrack contains four tracks, then all the required barcodes are asfollows:

ST00563W00ST00563W00ST00563W01ST00563W02ST00563W03ST00563W04

As before, those two barcodes with 00 at the end should be pasted tothe cover of the tape and the tape itself. Barcodes with number 01 till04 at the end should be used for saving each track individually andthen should be pasted on the back of the paper that containsinformation about that specific tape. For avoiding any unwantedmistake, the number of the tape and track number should also bewritten next to each barcode.

In addition of those barcodes mentioned above, there is anotherbarcode which is used for this project and that is the LTO barcode.This barcode is not related to those of the tapes, and just for providing


a base of coordination and integration, we use a similar pattern for it.In this barcode instead of using W which was the first letter of“Wave”, we use letter M which is the first letter of “Media”.Removing letter M is because in LTOs there are both wave and mp2files. For this barcode, the last two digits are always 00 and the middlenumber shows the number of the LTO which starts from 1 and willcontinue as much as required. This barcode will be produced in twocopies and will be pasted on the LTO and also on the cover of theLTO. The number will be entered in the DGL software. For doingthis, first wave and mp2 files will be copied to LTO and then the listof the files inside each LTO will be produced automatically by theDGL software and then the data entry will start.

Using such a system has been added to Saramagd agenda due to somereasons:

First of all, with this at hand, personnel mistakes will be avoided.With this system the person who is capturing the tapes can easily picka suitable barcode (based on the number of tracks in the reel tape) andwithout fearing from making a mistake, save each file with the anappropriate barcode in the computer using a barcode reader device.

The second reason refers to the data entry time. At this time, forspecifying that each set of information is related to each tape, you canuse the barcode which has been pasted to the information paper andread it with barcode reader to avoid any kind of mistakes during thedata entry phase.

Another usage of the barcodes is that you can simply distinguishwhich tapes have been captured so far and what files are in them. So ifan error is found during the checking phase, the original tape thatcontains that file can be easily found and recaptured.

One other usage is that the total security of the system will increase.Even if an unauthorized person can have access to the server, s/he cannot find a specific file, because all the files have been saved withbarcodes and nobody can find a specific file in a sum of thousand offiles. With this method the only way for accessing the files is throughthe DGL software. This way, everything is under control and any one


who wants to have access to files should have his/her own user nameand password.

And last but not least is that these barcodes will create a kind of linkbetween the traditional archive and the digital one. In fact, this is themost important advantage of using barcodes. The importance of thislink is because some journalists and radio personnel may not be veryfamiliar with computerized systems. They need some time to masterthe new method without being anxious and without being unable toperform their tasks and responsibilities. These people can use the oldsystem that they are used to, for finding the paper which contains theinformation related the required file. Then instead of going to the oldarchive and receiving the analogue tape from them, they can simplyread the number of the barcode into the software using a barcodereader device. Even if they can not use computer at this level too, theycan ask someone else to enter this number for them to the software,(and because of the ease of doing this job, they can be sure that thenext time they can simply do it themselves.) With passage of time,these people will learn more about the capabilities of the new systemand the ease and comfort of working with it, so they will beencouraged to learn how to work with it. Another usage is that if dueto any reason, the DGL software does not work properly, they can stilluse the old paper system to find a file they need. After finding thebarcode based on the old system, they can use DGL or if there is still aproblem, they can use the search tool of the windows operatingsystem to find the file and use it. This is one the most important andassuring aspects of creating a digital archive with this method.


C- Training Program for Radio Technicians and Journalists

Saramagd Int’l Co. has provided a training program for thetechnicians and journalists of the Ethiopian Radio to make them ableof working with the new system. This training course is mainly basedon the material and topics that are presented in this document, so thisdocument can be seen as the main training source for this program.Together, a sum of 105 people were participating in this trainingcourse and they were divided into 21 group, each of which containing5 trainees.

Time of Training

Each group received 4 hours of training in two consecutive days.Three hours of the time was dedicated to training and 1 hour forparticipating and practicing practical tasks.

Topics Covered in the Training

The topics were divided in two categories: hardware and software.

Hardware:- Definition and explanation of the meaning of hardware in

computer system;- How to connect the hardware to computer systems;- How to connect the cables to the computers and the Studer

machines;

Software:- Definition of the DGL software;- Explanation of various parts of the DGL (Digital Global

Library) software, including: How to run the software; How to enter the data into the software; How to edit data; How to create a playlist;


How to search for music and speech files; How to send the playlist On-Air; How to import files CDs.

The main emphasis for training the technicians is on the playlist andhow to send the files to the antenna. Some documentation of thesystem was also handed to them during the training, for betterunderstanding.

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analog to digital archive audio center

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