sar aviation service

SAR Aviation

Service

Market Engagement

Webinar

3rd September 2020

Irish Coast Guard - Garda Cósta na hÉireann

Today’s Topics

• Welcome and Introductions

• Disclaimer

• Project Overview - Eugene Clonan

• Procurement Plan and Stakeholder Engagement

- Caoimhin O’Ciaruain

• Current SAR Helicopter Operational Profile -

Gerard O’Flynn

• Technical Specifications - Andy Evans

• Summary and AOB – Eugene Clonan

• Q&A - Eugene Clonan & Panel

• Next steps


Disclaimer

• DoT/IRCG is providing its current strategy on various

aspects of the proposed procurement and current

information

• However, the DoT/IRCG reserves the right to amend and

update its strategy and all information at any time before

the formal launch of a procurement process

• DoT/IRCG has no liability for the accuracy, adequacy or

completeness of any information

• DoT/IRCG has no liability for any costs or expenses of any

party

• DoT/IRCG reserves the right to keep a record of any

queries and to circulate such queries to interested parties

• Subject to detailed Business Case

• Subject to Government approval



Project

OverviewEugene Clonan

Who we are & Why the need for

procurement for Aviation Services

• Department of Transport

Statement of Strategy high level goal in regards to maritime

“to facilitate safe and sustainable maritime transport and the

delivery of emergency management services”

• Coast Guard is a division within the Department of

Transport with responsibility for Maritime Search and

Rescue and Ship Casualty response to minimise

damage to the marine environment from pollution;

We provide

– a marine radio distress listening service and

broadcast marine safety information




– Monitor maritime traffic within our Traffic Separation

Schemes (Tuskar/Fastnet),

– Coordinate Search and Rescue in the Irish Search and

rescue region, along the coasts and cliffs of

Ireland and in support of An Garda Siochana on

major inland lakes and remote areas.

– Monitor the Irish EEZ and intervene as necessary in

marine casualties to prevent or minimise damage to

the marine environment by oil and Hazardous and

Noxious Substances' (HNS) from ships and offshore

installations and coordinate the at sea response to

maritime pollution from ships and offshore installations.




– Provide a national Marine Assistance Service and

respond to vessels in need of assistance and/or

requesting a Place of Refuge

– Provide support on request to statutory bodies or

agencies in emergency response.

Assist Police with Land SAR and support where possible

the National Ambulance Service through providing HEMs

and AA support


Maritime SAR

Coast Guard responds to

approximately 2,800 incidents per year

Type of incidents

Incidents include persons in distress at sea,

medical evacuations off vessels and islands,

emergency medical transfers for the National

Ambulance Service, support to An Garda

Siochana for inland and mountain rescue and

managing the response to ship sourced pollution

events or vessels of all types that get into

difficulty or distress


Maritime SAR

Marine Rescue Coordination Centres

The above functions are managed and co-ordinated by

Coast Guard operations through the Marine Rescue

Coordination Centre and Sub Centres at MRCC Dublin,

MRSC Valentia & MRSC Malin Head

Search and Rescue Units

Response on the coast is provided by Search and Rescue

Units (SRUs) which include Coast Guard SAR Helicopters

4, Coast Guard Units 44 and declared resources such as

the RNLI, Community inshore rescue boats, merchant

vessels, State resources (Naval Service & Air Corps) on an

as available basis.


Importance of SAR aviation to the

overall Maritime SAR service

• 2,800 incidents per year

• SAR Helicopter taskings approx. 800

per year (4 year average)

• SAR Profile 75% of missions

• Non SAR Profile 25% (HEMS & Air

Ambulance)


General Requirement

Primary

SAR Role overall land and sea areas within Irish EEZ, providing

care to persons in distress to paramedic standard and evacuation

to a place of safety, including landing in remote areas, embarking

casualties and conveying them to and between approved hospital

or other helipads.

Medivacs from vessels and offshore islands

Evacuating large numbers of casualties in a mass rescue scenario

Aerial surveillance and pollution monitoring

Top cover for long range missions

Transport of specialist teams & equipment to assist at emergency

sites, carrying underslung loads


General Requirement contd.

Secondary

Providing support to other PES such as

National Ambulance Service by providing

HEMS AA support

Humanitarian transport services to

isolated communities

Perform the services in accordance with

the requirements of the Certifying authority


Market led solution to meet Operational

Goals

Stakeholder engagement process is underway with key

state stakeholders including:

❖ Departments of Health (HSE/NAS/Medico),

❖ Housing (MEM / Fire Service),

❖ Islands,

❖ Justice / AGS,

❖ Defence (Air Corps / Naval service)

This is part of developing a detailed business case and

specification of requirements for the Request for Tender


Stakeholder Engagement

Stakeholder Engagement contd.

• The purpose of our market engagement

today and through our bi-laterals is to

inform our general requirements and to

gather information on what the market

can offer in this space



Procurement Plan

&

Stakeholder

EngagementCaoimhin

O’Ciaruain

Procurement Plan - including

Stakeholder and Market engagement

• Core Objective: To achieve value for money for

significant state investment - ensuring new contract

contributes optimally to the delivery of the IRCG’s

remit for Maritime SAR and pollution prevention

• Secondary Objective – To optimise the potential

within that core service capacity to meet other

additional aviation requirements of the state on an

“as available” basis

• Current service costs between €50 and €60m

annually

• New contract likely to be of similar tenure i.e. 10

years with option to extend for period(s) up to 3

additional years


Public Spending Code compliance

• SAR Aviation Programme – represents a significant state

investment in a critical state service

• PSC requires us to evaluate and justify in terms of its

rationale, relevance, effectiveness, efficiency and impact

of the programme –

• Critical question here is whether we can deliver a more

effective service with similar resources next time around

• Preliminary strategic assessment including initial

appraisal of options – Government – July

• Considered how the programme delivers / aligns with

core Government policy and what potential exists to

further complement other interventions in this policy

space given significant state investment and built-in

contingency required of a SAR service



contd.

• Next step - development of detailed business case for

Government approval– including economic and financial

appraisal and seeking approval to proceed to tender

• Business case will address, inter alia:

– Objectives and requirements of the programme

– COSTS AND AFFORDABILITY using Cost Effectiveness

Analysis

– PROCUREMENT STRATEGY – assessment of all options

but given nature of this service it is likely to be competitive

procedure with negotiation (subject approval as part of the

business case )

– GOVERNANCE AND IMPLEMENTATION - consideration

of the appropriate governance structures and

implementation mechanism for the new programme



contd.

– RISK ASSESSMENT: The appraisal should

adequately account for the range of risks that may

have an impact on delivery and cost.

• November 2020 - Government decision to proceed

• Tender process though 2021

• Q4 2021/Q1 2022 - Government approval to award

tender


Pre–tender steps

• Assessment of the current service KPIs and lessons for future

– 2018/9

• Nov 2019 - Steering Group established – core and state

partners

• February 2020 - initial stakeholder engagement via National

SAR Plan structures to consider existing and anticipated

service requirements for SAR and otherwise

• Review SAR aviation models in other similar jurisdictions –

including UK

• May 2020 - PIN issued

• July 2020 - Strategic Assessment to Government

• September 2020 - Market Engagement – awareness and intel

• Sept/ October 2020 - More intensive stakeholder engagement

• November 2020 - Definition of service requirements

• December 2020- Publication of tender


Broad approach

Principles underpinning procurement

• "whole of Government" approach to optimise the potential

benefits in meeting existing and anticipated needs for SAR

in the first instance and then identify how value for money

can be achieved for other ancillary state aviation needs

within financial and regulatory parameters

• “Outcome-based” approach that enables bidders to exploit

all available technologies to deliver optimal solution and

avoids over-prescribing inputs or outputs which could inhibit

innovation or drive up costs unintentionally.

• “Iterative” approach through the competitive procedure

with negotiation (subject to final Government approval)

which enables state to engage with and refine solutions on

offer which best meet its requirements


Stakeholder Engagement

• Objective is to capture service requirements – existing

and in the future – and to more explicitly identify

“value” of the SAR aviation service to stakeholders

• Initial engagement through National SAR / Pollution

Plan structures – National SAR Committee, SAR

Consultative Committee, SAR Coordinators and SAR

assets

• Bilateral engagement with key state stakeholders

including Departments of Health (HSE/NAS/Medico),

Housing (MEM / Fire Service), Islands, Justice / AGS,

Defence (Air Corps / Naval service)

• To be completed as part of the detailed business case

and specification of requirements


Market Engagement

• Objective - to inform potential bidders of our requirements at

this critical point, the process being followed and gather

intelligence on what market can offer within parameters

described

• Webinar to set out our stall

• Follow-up bi-laterals over the next month to hear what market

can offer and inform our requirements

• Aoife will be in touch to assign slots for these bi-laterals to

those who have expressed an interest

• Clarifications provided on our side over the course of bi-laterals

will also be published via eTenders

• We will have a dedicated webpage on Gov.ie in relation to the

procurement process and will provide regular updates there

and on eTenders

• All queries will be channelled via eTenders


Timelines

• Tender published - December 2020

• Tender Award – Q4 2021 / Q1 2022

• Transition period – Tender Award to

Q3 2023


Thank you



Irish Coast Guard

(IRCG)

2020

Gerard O’Flynn

Current Situation

• 24 / 7 Contracted service.

• 5 x S92a Sikorsky

– Four Bases – One operational Helo

@ each;

–15 minutes notice by day.

–45 minutes notice by night.

• Dublin, Shannon, Sligo, Waterford


Area of Operations


Services

• Search and Rescue

– Offshore, Coastal and Inland.

• Maritime Surveillance

– Environmental report monitoring

• HEMS & Air Ambulance (CAT)

• + Humanitarian / community support to

State Bodies

As available and upon request


Tasking Arrangements

Coast Guard RCCs (Rescue Coordination

Centres) are Sole Tasking Authority

vJRCC (and ATC interaction)

MRCC Dublin

Dublin and Waterford Helos

MRSC Valentia

Shannon based Helo

MRSC Malin

Sligo based Helo

External Tasking Requests via RCCs

1. SAR Coordinators

An Garda Síochána ARCC

2. National Ambulance Service

3. UK NMOC (including CGOC Belfast)

International


Area of Operations


What is considered to be SAR (24/7)?

• Off Shore, Inland and Coastal

– Search and Rescue Region + EEZ in

collaboration with UK MCA.

• Offshore Island Medevacs.

• Mountain Rescue.

• Inland SAR.

• Casualty extraction in areas

inaccessible to ambulance


Long Range SAR Support &

Surveillance

• Fixed Wing Top Cover

– Air Corps (CASA), as available.

• Secondary SAR Helo Support

– Stepped approach based on incident

specific assessment.

Requested at discretion of responding

SAR Helo Commander

• Fixed Wing Surveillance– As above for Top Cover


HEMS etc.

• Standard HEMS

• Inter-Hospital Transfer e.g.

– Donegal & Sligo

–To Galway University Hospital

– W Coast to Dublin

• UK Paediatric

– When commercial or military are

unavailable


Some numbers

• Tasking's

– ~800 per year (4 year average)

• W Coast Bases account for > 60% due

to;

• Island support

• Inter hospital demands.

• W Coast SAR

• Non SAR Profile

– 25% (HEMS & Inter Hospital)


Snapshot of Activity


Activities

90% of Incidents within SRR including

coastal and inland.

• Islands – 13% (75 for YTD )

– Currently sole provider of services to

offshore island communities.


Activities


Some Special Arrangements

• MERG (Marine Emergency Response Group -

Provided by Fire Service)

• MART (Marine Ambulance Response Team)

– Medical Professionals for shipboard

casualties.

(NOTE Helo Tech crew are registered paramedics)

• Helicopter Landing Sites

– Surveyed by Operator


…and in Conclusion

• 24/7 service to SRR and EEZ

• 15 mins notice by day / 45 @night

• Helos combine long range off shore

interventions with coastal and inland

SAR.

• MRO Capacity – coastal and offshore

• HEMS / IHT and other support to State

bodies currently provided as a marginal

cost service (as available).


Thank you



Technical

Specification

Andy Evans

Technical Specification

A. Service (34

requirements)

B. CG Helicopter

mission (14)

C. CG Helicopter

configuration (26)

D. CG Search &

Surveillance mission

(12)

E. CG S&S

configuration (16)

F. Definitions / notes


Select CG Helicopter Requirements

• 95% minimum availability per aircraft

• Airborne in 15 mins ‘day’, 45 mins ‘night’

• 2 TCMs - paramedics

• A helicopter to anywhere in Ireland or within 12 nm

of coast in 45 mins of being airborne

• Two helicopter surge scenarios

• Dublin emergency team collection

• Hoist one casualty at 220 nm ROA (10 mins on

scene)

• Rescue at least 5 survivors at 200 nm ROA


Select CG Helicopter Requirements

contd.

• Cabin: 2 stretcher and 6 seated survivors / 15

survivors

• 6 emergency service passengers and their kit

(combined 900 kg) hoisted down at 100 nm

ROA (20 mins on scene)

• Full icing clearance


Select CG S&S Requirements

• Minimum of one CG Search & Surveillance aircraft on 24

hour stand-by

• Minimum 95% availability

• Airborne in 30 mins ‘day’, 60 mins ‘night’

• On scene anywhere in the Irish EEZ 90 mins after take

off.

• Endurance of 4 / 3 / 2 hours at 100 / 200 / 300 nm ROA.

• FLIR/EO plus 360 degree search / synthetic aperture

radar

• Liferaft drop capability

• Medevac capability (patient, passenger, 3rd party medic)

over a 400 nm range with minimal role change


Select Other Requirements

• Type certificated by EASA pre tender

deadline

• Meets regulatory requirements inc PHECC

• Effective SMS (inc FDM and LOSA)

• Safety leadership / culture

• SMS Interface with IRCG

• Transition Plans

• Acquisition Strategy

• Ageing and Obsolescence Strategy

• Technical Acceptance Plan


Thank you


Summary

&

A.O.B.


Questions

&

Answers


Next steps

• An invitation was extended through etenders for

interested parties register interest to present

themselves and their ideas by v/c directly on a

confidential bilateral basis over the coming three

weeks – 1 hour slots will be offered over the

following three Thursdays.

• Aoife will be in touch with these parties shortly

offering time slots

• Any additional information / issues we clarify over

the course of these bi-laterals will be shared on

eTenders


Thank you


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