sap supplier workplace for suppliers quick reference guide...sap supplier workplace for suppliers...

SAP Supplier Workplace for Suppliers

Quick Reference Guide

Introduction This quick reference provides information on logging in to SWP, creating and updating ASNs and exporting to Excel.

Logging In

1. Log into the TBB Supplier Portal in the same way you

usually do.

• Your Username and Password

• Terms and conditions

2. Depending on which type of order you are filling,

select:

• Supplier Workplace Bulk

• Supplier Workplace Collective

3. In the SAP Web Application Server, log in again with

your username and password. The main search

screen will appear.

4. In the Enter Vendor box, enter your unique vendor

number.

• Verify date range desired (defaults to one month

previous and one month ahead).

• Click Search.

Be sure to use the Search icon and not the Enter

key on your keyboard.

5. The screen that appears shows requirements specific

to your Schedule Agreements, with status indicated

by color:

o Red indicates items that may be shipped

now.

o Yellow indicates that a partial shipment

has been made.

o Green indicates items for which you have

already created an Advance Shipping

Notification. Green items will be

removed from view after the Goods

Receipt process has been completed at

TBB.

Creating an Advance Shipment Notification (Bulk)

1. Find requirements for a specific plant shipment.

• Enter Plant number | Verify search dates | Click

Search

• Parts requirements for that specific plant

appear.

2. Select the parts for delivery.

• Click the red icon to sort for parts that are

Ready for Inbound Delivery.

• Click Display/Change. You will know you are in

change mode when the Expected Delivery

column turns white.

• Select the parts you will ship. You can select

specific parts for a shipment, or all parts

available for inbound delivery. You can also

change quantities if you need to ship a partial

order.

• With parts selected, click Create delivery.

3. Enter ASN number.

• Must be unique to the order

• Must appear on the Packing List

• Must appear on the Invoice

• Will appear on the system-generated Inbound

Delivery Document

4. Select ship date and delivery date.

• Select your ship date from the calendar.

• You won’t have a tracking number when you

first create the shipment. Later, you can come

back and update the ASN with the tracking

number from the shipper.

• To indicate the scheduled delivery date,

options will be available that correspond to the

shipping date you selected. Click Enter to

set the date.

• Click Enter again to create your ASN.

• Check your Message Log to see verification.

5. Receive an e-mail with your Inbound Delivery

Document attached.

• This document must accompany your shipment



Creating an Advance Shipment Notification

(Collective)

1. Find requirements for a specific plant.

• Enter Plant number | Verify search dates | Click

Search

• Parts requirements for that specific plant appear.

2. Select kit headers by delivery date.

3. With kit headers selected, click Kit Items tab to view

kit parts.

4. Click Display/Change. You will know you are in

change mode when the Expected Delivery column

turns white.

5. Select the parts you will ship. You can select specific

parts for a shipment, or all parts available for

inbound delivery. You can also change quantities if

you need to ship a partial order.

6. With items selected, click Create Inbound Delivery.

7. Enter ASN number.

• Must be unique to the order.

• Must appear on the Packing List

• Must appear on the Invoice

• Will appear on the system-generated Inbound

Delivery Document

8. Select ship date and delivery date.

• You won’t have a tracking number when you first

create the shipment. Later, you can come back

and update the ASN with the tracking number

from the shipper.

• To indicate the scheduled delivery date, options

will be available that correspond to the shipping

date you selected. Click Enter to set the date.

• Click Enter again to create your ASN.

• Check your Message Log to see verification.

9. Receive an e-mail with your Inbound Delivery

Document attached.

• This document must accompany your shipment.

Updating an ASN

Add a tracking number

1. Search to pull up your ASN details

• Click Display ASN

• Type in the ASN number

• Click Display ASN Details

2. If desired, review your ASN

3. Update information

• Click Update Tracking | Enter the tracking

number | Click Enter

• If necessary, adjust column view by dragging the

bar

4. Confirm your update.

• Click Display ASN again to update your screen

5. Click Cancel to close the ASN

Add items to an ASN

Items may be added to your Advance Shipping

Notification up to the time the shipment leaves your

facility.

1. Select the plant the shipment is going to | Click

Search.

2. Click Display/Change.

3. Select the Line item(s) you want to add.

4. Click Add to ASN

• The last ASN you entered will appear in a pop up

window.

• Check to ensure that the ASN displayed is the

correct ASN for the shipment you are adding to.

Change if needed.

5. Click Enter.

6. You will get a green light message saying the

Inbound Delivery Document has been saved

(updated).



Export Function with Internet Explorer 11

Table of Contents Table of Contents ....................................................................................................................... 3

Getting Excel Export with IE 11 .................................................................................................. 3

E-mail ........................................................................................................................................ 4

Conversion method ................................................................................................................ 5

Collective ................................................................................................................................... 9

Getting Excel Export with IE 11 While in Display mode. Select the items you wish to export to excel and click the Send E-mail button.

All SWP users assigned to this account will receive e-mail.



E-mail E-mail will say is it is Bulk or Collective demand you requested.

Two documents attached. The 1st

is a description of how the Stop Lights are coded in report. So, you

have a way of sorting for current Status of orders.

The second is the data you requested. HOWEVER, it is not in a usable format and needs some

conversion.



Conversion method (Excel 2010 below, other versions may be slightly different)

When 1st

opening you will receive this error message and need to click Yes.

The file will not be in a usable format at this time and should look like this.

Highlight column A and select Data tab and Text to Columns



(see keyboard pic below)



Then you will get this screen and Click “Finish”

Now this should be in a usable format for you to work with.



Collective The conversion is the same for Collective. But, you will get two attachments. One for Kit Header and

another for Kit Items

Note = Status column is very wide and you will have to expand to see status

sap supplier workplace for suppliers quick reference guide...sap supplier workplace for suppliers...

Documents