sap payroll posting outsourcing solution - whitepaper v1
DESCRIPTION
Currently SAP does not provide an outsourcing interface for payroll posting to FICO. The application introduced in this whitepaper can handle the complexity of a Gross to Net payroll interface to FICO. This applies to customers who do an entire or partial payroll outsourcing.TRANSCRIPT
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Payroll Posting Outsourcing Solutions- ADP Posting Interface to FICO -
- Whitepaper -
Author: Andreas Mau [email protected]
Klaus-Dieter Spatz [email protected]
KDS Software & Consulting, Inc3715 Jefferson Court
Redwood City, CA 94062
NOTICE
KDS Software & Consulting, Inc., reserves the right to claim the following document as intellectual property. No part of this document may be reproduced or transmitted in any form or for any purpose without the express permission of KDS Software & Consulting, Inc.. The information contained herein may be changed without prior notice.
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Table of Contents1 PAYROLL POSTING OUTSOURCING SOLUTION .....................................................3
1.1 Description..................................................................................................................31.2 Customer Priorities .....................................................................................................4
2 DEFINITION AND SPECIFICATIONS...........................................................................5
2.1 Definition.....................................................................................................................52.2 Specifications..............................................................................................................5
2.2.1 Key features ........................................................................................................52.2.2 General Features.................................................................................................62.2.3 System Requirements ........................................................................................6
2.3 Application ..................................................................................................................62.3.1 Description ..........................................................................................................62.3.2 Shortcomings of the SAP Business Process Outsourcing for Payroll ..........72.3.3 Solution ...............................................................................................................8
2.4 Performance ............................................................................................................. 102.5 Reliability ..................................................................................................................102.6 Durability...................................................................................................................112.7 Simplicity and Aesthetics ..........................................................................................11
3 SERVICEABILITY AND MAINTENANCE...................................................................12
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1 Payroll Posting Outsourcing Solution
1.1 Description
Currently SAP does not provide an outsourcing interface for payroll posting to FICO. The application introduced in this whitepaper can handle the complexity of a Gross to Net payroll interface to FICO. This applies to customers who do an entire or partial payroll outsourcing.
The application integrates non SAP payroll systems with SAP FICO. The following features are availble
Basic Supports all vendors like ADP, ProBusiness, and other vendors
Integrates in a familiar SAP way via standard HCM FI/CO process
Simple installation
Uses SAP standard symbolic account configuration
Custom Options Optional Grid/Tree view
Multiple Outsourcing Provider Interface for subsidiaries with different implementations
Custom Notifications
Overrides for incoming cost centers
Public Sector: Funds/Grants assignments
Public Sector: Distribution of liabilities according to Expenses possible
This solution does not require any modification to the current SAP Payroll Posting and Outsourcing applications. All components developed in this custom solution are standalone orinterfaced with SAP applications via standard interfacing and service methods. The application seamlessly integrates with any partial SAP Payroll implementation.
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1.2 Customer Priorities
Here a comprehensive list of high customer priorities for Payroll Posting Outsourcing Solution:
1. Easy to use applications
2. Fast determination of payroll postings and their distribution
3. Ability to monitor posting details
4. Ability to extend the use of existing SAP components rather than solution replacements
5. Efficient performance
6. Standard look and feel of resulting applications
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2 Definition and Specifications
2.1 Definition
The scope of the payroll posting outsourcing solution is to allow generic interfacing with the currently existing SAP Payroll and FICO modules as well as utilizing parts of SAP’s ABAP infrastructure to support the data traffic in all processes.
Fig. 1.: Component diagram of a Payroll Posting Outsourcing Solution
2.2 Specifications
2.2.1 Key features
Integrates all non SAP payroll systems with SAP FICO ADP, ProBusiness, and other vendors Integrates in a familiar SAP way via standard HCM FI/CO process
Payroll
FICO
Payroll Posting Outsourcing
Solution
ConfigurationAdd-On OptionsPosting ReportingCustom NotificationsCost Assignment Overrides
Payroll Outsourcing
Service Provider for Subsidiary A
Payroll Outsourcing
Service Provider for Subsidiary B
Payroll Outsourcing Service Provider for
Subsidiary Z
Configuration, Payroll Data
SAP Payroll and FICO
Incoming Payroll Posting
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Simple installation Uses SAP standard symbolic account configuration Seamless integration of traditional SAP Payroll Posting and custom add-on Posting
Outsourcing Optional custom extensions
2.2.2 General Features
define cost accounting assignments storage for incoming posting documents utilize cost accounting entities like cost center, fund, grant, profit center, etc. as balance
base custom notification options for pre-/post-processing Configuration:
o Custom overrides for account assignmentso SAP standard account assignments
2.2.3 System Requirements
SAP HR release 4.6C, 4.70, ERP2003, ERP2004, ERP2005, or higher
2.3 Application
2.3.1 Description
The following application will be provided with the Payroll Posting Outsourcing Solution
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Fig. 2.: Data flow diagram of the Payroll Posting Outsourcing Solution
2.3.2 Shortcomings of the SAP Business Process Outsourcing for Payroll
The SAP system supports payroll outsourcing for net payroll on a complex level but only for no solution for complete payroll outsourcing. For example you want to outsource your entire payroll to a provider and only import the final FICO posting results. In such a case SAP does not provide a solution that can store the incoming posting documents.
As a supervisor you only want to have a list of all incoming posting items and see the total balance before posting to FICO. The custom solution proposed here will allow this in an easy way.
Payroll Results
Payroll Posting Outsourcing Application
/KDSSC/…
Add-On Options
ReportingPosting Data
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2.3.3 Solution
Fig. 3.: Selection Screen
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Fig. 4.: Posting Details
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Fig. 5.: Summary view
2.4 Performance
The application will perform very fast. Only in the case that massive incoming posting data needs to be analyzed will performance be impacted.
2.5 Reliability
To approach software reliability1 we utilize the best engineering methods to improve software reliability of our solutions. Before the deployment of software solutions, testing, verification and validation will be performed. Software testing in form of unit and acceptance tests is used
1 According to ANSI, Software Reliability is defined as: the probability of failure-free software operation for a specified period of time in a specified environment. Software Reliability is an important attribute of software quality, together with functionality, usability, performance, serviceability, capability, installability, maintainability, and documentation. Software Reliability is usually hard to achieve, because the software complexity tends to be high.
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to minimize the possibility of defect occurrences after release and therefore improve our software reliability. After deployment of our software solutions, field data will be gathered and analyzed to improve the software and provide updates as necessary.
2.6 Durability
We achieve software durability2 through an pragmatic approach that combines object oriented techniques (OOTs) with formal description techniques (FDTs). OOTs help system analysts and designers to bring modularization and structure to the programs to permanently commit data changes. The main focus of FDTs is to ensure the correctness of the final system by theprovision of extensive validation and verification methods.
2.7 Simplicity and Aesthetics
It is a requirement that the solution will be easy to use and to maintain. There should be no special knowledge needed to run the application. All of this should ultimately lead to a good user-perceived quality of the solution.
2 In computer science, durability is the property that guarantees that transactions that are successfully committed will survive permanently and will not be undone by system failure.
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3 Serviceability and Maintenance
As defined in the Solution Definition and Specifications above various tables are to be created to allow proper configuration of the solution.
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